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SECTION 01: INTRODUCTION I. DEFINITIONS A. PURPOSE OF THE GUN FILE B. DEFINITION OF A GUN C. CRITERIA FOR ENTRY IN THE GUN FILE D. RETENTION PERIOD FOR GUNS E. VALIDATION SECTION 02: INQUIRIES I. A. B. C. D. E. F. G. PROCEDURE INQUIRY SYNTAX GUIDELINES FOR INQUIRIES NCIC CONVERSION OF ALPHABETIC "O" TO ZERO OPERATIONAL INQUIRIES SEARCH PROCEDURES RESPONSES PROCEDURES FOR VALID HIT VERIFICATION

3 3 3 3 4 4 5 6 6 6 7 7 7 8 9 10 11 11 11 22 22 23 23 23 23 23 25 25 25 25 26 26 26 27
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SECTION 03: FIELDS AND EDITS I. DEFINITIONS A. MESSAGE KEYS SECTION 04: ENTRY I. DEFINITIONS A. STOLEN GUN ENTRY B. MISSING GUN ENTRY C. FELONY GUN ENTRY D. RECOVERED GUN ENTRY E. PAWNED GUN ENTRY SECTION 05: MODIFY I. DEFINITIONS A. MODIFY TRANSACTION B. SYNTAX II. PROCEDURE A. GUN MODIFY FIELD EDITS B. GUN MODIFY EXAMPLES C. MODIFY ACKNOWLEDGMENTS
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SECTION 06: LOCATE TRANSACTIONS I. DEFINITIONS A. LOCATE MESSAGE B. SYNTAX II. PROCEDURE A. GUN LOCATE FIELD EDITS SECTION 07: CLEAR TRANSACTIONS I. DEFINITIONS A. CLEAR TRANSACTION B. WHEN TO USE A CLEAR TRANSACTION II. PROCEDURE A. GUN CLEAR FIELD EDITS B. EXAMPLES OF GUN RECORD CLEAR MESSAGES C. CLEAR ACKNOWLEDGMENTS SECTION 08: CANCEL TRANSACTIONS I. DEFINITIONS A. CANCELLATION MESSAGE B. SYNTAX II. PROCEDURE A. GUN CANCEL FIELD EDITS B. EXAMPLES OF GUN RECORD CANCELLATIONS C. CANCEL ACKNOWLEDGMENTS

28 28 28 28 29 29 32 32 32 32 33 33 34 35 36 36 36 36 37 37 37 38

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CHAPTER 04: WACIC Gun File SECTION 01: Introduction Procedure #: 04.01.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Purpose of the Gun File 1. The Gun File assists in the recovery of stolen or missing guns and locating guns used in the commission of a felony. It also aids in the return of recovered or pawned guns to legal owners. Agencies may inquire to see if a department holds an active stolen or loss report. They may verify if an agency is seeking the weapon in connection with a felony, has recovered the weapon, or if it has been pawned. B. Definition of a Gun 1. To make an entry in the Gun File, any weapon, including a starter gun that will or is designed to or may be converted to expel a projectile by compressed air or gas or by the action of an explosive—is considered a gun. Included are antique guns, cannons, machine guns, pistols, rifles, shotguns, the frame or receiver of any such weapon, any firearm muffler or firearm silencer, destructive devices (such as grenades, mines, missiles, and rockets), and disguised guns (such as knife guns, pen guns, belt buckle guns, and cane guns). 2. BB guns are not considered weapons and should be entered in the Article File. Pellet guns are considered weapons and are entered in the Gun File. Effective Date: August 1, 2006 See Also: CALEA:

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C. Criteria for Entry in the Gun File 1. Any stolen gun that has a unique serial number may be entered into WACIC/NCIC Gun Files when a valid report has been signed. WSP recommends the reporting party and the investigating officer sign the theft report. 2. A record may be entered for a weapon believed to have been used in the commission of a felony as long as this fact is documented in the case file and the location of the weapon is unknown. 3. A record for a lost or missing weapon may be entered into WACIC and NCIC if the entering agency has supporting documentation. 4. Recovered (abandoned, seized, and found) guns that have no stolen report on file may be entered into WACIC/NCIC as "Recovered Gun." A recovered gun entry must remain in the possession of the entering agency, or be readily available for examination, while the record is in WACIC/NCIC. When the entering agency loses custody of the recovered gun in any manner, the entry must be cleared from the computer system. 5. Pawned guns should be entered into WACIC. This will afford a record for follow-up if the gun is later reported stolen. All stolen, missing, felony and recovered gun entries will be entered into WACIC and NCIC. Pawned guns are only entered into WACIC. D. Retention Period for Guns 1. Stolen, Felony and Missing Guns a. Stolen, felony, and missing guns that have not been located remain on file until cleared or cancelled by the entering agency. b. Located gun records remain in WACIC until the first file realignment during the month following the month of locate. c. Located gun records remain in NCIC for ten days following the date of locate, then NCIC suppresses them and purges on the next file realignment. 2. Recovered Guns a. Guns entered as "recovered" will remain on file for the balance of the year entered plus two years, unless cleared or cancelled sooner by the entering agency, whichever is first.
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3. Pawned Guns a. Pawned guns remain on file for 120 days from the date pawned. 4. Cleared Records b. Cleared records remain on file in the WACIC system for 14 days from the date of clear. Cleared records are removed entirely from NCIC upon receipt of the clear message. E. Validation 1. Stolen, felony, missing, and recovered gun records are validated monthly. Each record entered will be subject to validation three months after entry and annually thereafter.

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CHAPTER 04: WACIC Gun File SECTION 02: Inquiries Procedure #: 04.02.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. PROCEDURE
A. Inquiry Syntax
Field Header Message Key Originating Agency Identifier Serial Number or OAN Gun Make Code Caliber WACIC Number NCIC Number Related Search Hit End of Text Example W; QG WA0340500 123456789 SW 357 WAC/00G1234567 NIC/G123456789 RSH/Y (send)

1. Inquiries can contain these search elements: a. Serial number (SER), with or without gun make (MAK) and caliber (CAL) b. WACIC number (WAC) c. NCIC number (NIC) 2. Inquiries on SER with or without MAK and CAL can be either Message Field Code (MFC) driven or positional. If MFC's are used (SER/, MAK/, CAL/), those fields immediately follow the ORI in the inquiry. 3. If MFC's are not used, then the inquiry is "positional" and the fields must be in the order shown above with each field accounted for, even if not filled. Only SER is required, but including MAK and/or CAL will limit invalid hits returned.
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4. If the serial number exceeds 20 characters, the rightmost 20 characters should be inquired upon first. If the response is negative, the leftmost characters should be queried. 5. Inquiries may contain a RSH field. If RSH is Y, secondary hit responses will be returned for all records with the same ORI/OCA as the primary hit response and all records linked by the LKI/LKA contained in the primary hit response. 6. If the hit response contains more than 20 hit responses (primary and/or secondary), the following will be included after the first 20 hit responses to indicate a file is being created with up to an additional 100 hit responses. ADDITIONAL HITS AVAILABLE, FILE NOTIFICATION TO FOLLOW A $.B. administrative message will be sent to the ORI to identify the file name to be requested to retrieve the hit responses. B. Guidelines for Inquiries 1. If no ORI is included in an inquiry, the ACCESS system inserts the default ORI assigned to the terminal submitting the inquiry. If an ORI is included, it must be an ORI which the terminal is authorized to use. C. NCIC Conversion of Alphabetic "O" to Zero 1. Refer to Chapter 1, Section 6 for explanation. D. Operational Inquiries 1. WACIC/NCIC Inquiry a. Message key G or QG: This inquiry checks weapons in the WACIC and NCIC files. Examples: SER/MAK/CAL, no MFC's: W;QG..234567.SW.357(send) SER/MAK/CAL w/MFC's W;QG..SER/234567.MAK/SW.CAL/357(send) SER only, no MFC: W;QG.. 234567(send)

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SER only w/MFC: W;QG..SER/234567(send) WAC, MFC required: W;QG..WAC/00G1234567(send) NIC, MFC required: W;QG..NIC/G123456789(send) SER/MAK/CAL and RSH w/MFC's: W;QG..SER/234567.MAK/SW.CAL/357.RSH/Y(send) 2. NCIC Inquiry Only a. NCIC is available for direct inquiries only when WACIC is down. However, since the ACCESS system splits inquiries to NCIC, it is not necessary to send a direct NCIC inquiry when WACIC is down. Therefore, the following information on NCIC inquiries is provided for reference only. The NCIC inquiry format requires use of full MKE (QG) ORI and MFC's. Example: By SER/MAK/CAL: N;QG.WA0340500.SER/234567.MAK/SW.CAL/357(send) E. Search Procedures 1. WACIC Search Procedure a. An inquiry with SER, WACIC will search gun records on file for any record with a SER or owner-applied number (OAN) which matches the SER in the inquiry. If MAK and/or CAL are included in the inquiry, they will be used to exclude any records with a matching SER or OAN. b. An inquiry with WAC will be searched for an exact match only. c. An inquiry with RSH/Y will also return records with the same ORI and OCA or LKI and LKA as in the matched record(s). 2. NCIC Search Procedure a. NCIC searches gun inquiries: (1) An inquiry that contains a serial number only or serial number and caliber retrieves any record on file with a matching serial number.
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(2) An inquiry that contains a make, serial number, and CAL/45 retrieves any record on file with a matching serial number, regardless of the MAK field code or CAL code. (3) An inquiry that contains a serial number, a make other than CLT, REM, SW, or WIN, with a caliber other than 45 or without caliber, retrieves any record on file with a make other than CLT, REM, SW, or WIN, and a matching serial number. (4) Any inquiry that contains a serial number, with a caliber other than 45 or without caliber, and MAK/CLT, REM, SW, or WIN, retrieves any record on file with a matching serial number and the same make (CLT, REM, SW, or WIN), or MAK/US or USA. (5) Alphabetic characters appearing between numeric characters (embedded alphabetic characters) in a serial number are not considered by NCIC for matching purposes. For example, an inquiry with serial number 369J257 would retrieve records with serial numbers 369257, 369M257, and 369J257. (6) An inquiry with a NIC only searches for an exact match. F. Responses 1. WACIC No Record Response WWCIC TIME: 1314 DATE: 030205 TO: LRKPD QG.WA0340500.SER/556677123.MAK/SW.CAL/357 NO RECORD SER/556677123 2. WACIC Positive Hit Response WWCIC TIME: 1129 DATE: 030105 TO: LRKPD QG.WA0340500.SER/123TEST98765.MAK/SW.CAL/357 MATCHED ON *SER* STOLEN GUN MKE/EGS ORI/WA0340500 TYP/PR SER/123TEST98765 MAK/SW CAL/357 ACO/BLK DOT/03/01/2005 VAL/500.00 MOD/TEST OCA/TEST987 MIS/TEST ENTRY ENTERED ON 03/01/2005 AT 11:26 FROM LRKPD BY/PD LITTLEROCK WAC/05G0003922

3. NCIC No Record Response
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NCIC TIME: 1314 DATE: 030205 TO: LRKPD WA0340500 NO RECORD SER/556677123 MAK/SW 4. NCIC Positive Hit Response NCIC TIME: 1130 DATE: 030105 TO: LRKPD WA0340500 MKE/STOLEN GUN ORI/WA0340500 SER/23TEST98765 MAK/SW CAL/357 MOD/TEST TYP/PR DOT/20050301 OCA/TEST987 MIS/TEST ENTRY NIC/G160134898 DTE/20050301 1427 EST G. Procedures for Valid Hit Verification 1. Refer to Chapter 1, Section 4 for explanation.

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CHAPTER 04: WACIC Gun File SECTION 03: Fields and Edits Procedure #: 04.03.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS
A. Message Keys
Field Name Stolen Gun Missing Gun Felony Gun Recovered Gun Pawned Gun Entry EGS* EGM EGF* EGR EGP Modify MGS MGM MGF MGR MGP Locate LGS LGM LGF Clear CGS CGM CGF CGR CGP Cancel XGS XGM XGF XGR XGP

1. *The fourth character P can be added to the entry MKE to indicate the weapon should be held for fingerprint examination. B. Fields and Edits
Field Name Header Message Key Originating Agency Identifier Serial Number Gun Make Code Model Caliber Gun Type Code Article Color Owner-Applied Number Date of Theft Value Originating Agency Case Number Linkage Agency Identifier Linkage Case Number Miscellaneous Notify Originating Agency WACIC Manual Revised 01/2009 MFC MKE ORI SER MAK MOD CAL TYP ACO OAN DOT VAL OCA LKI LKA MIS NOA Length 4 9 20 23 11 4 2 7 20 8 6 20 9 20 200 1 Required? Y Y Y C Y N Y Y N C Y N Y C C N N Data Type A, N, S A A, N A, N A A, N N A A, S A, N N N A, N, S A, N A, N, S A, N, S A Chapter #4-11

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Field Name Pawn Broker Name Name of Pawner DOB of Pawner Sex of Pawner Race of Pawner Required? Y – Yes

MFC PBN NAM DOB SEX RAC

Length 30 30 8 1 1 Data Type:

Required? C N C C C A – Alphabetic

Data Type A, N, S A, N, S N A A

N – No C – Conditional

N – Numeric S – Special Characters

1. MKE (Message Key) a. The MKE field must be a valid message key. 2. ORI (Originating Agency Identifier) a. The ORI field must be a valid NCIC assigned ORI. The first two characters must be alphabetic. b. The ORI field of any gun record must contain the valid NCIC ORI of the agency holding the theft or recovery report, or the valid NCIC ORI of an agency authorized to act as holder of the record for such entry. 3. SER (Serial Number) a. The SER field contains a maximum of 20 alpha-numeric characters. A single zero, run of zeros, single alphabetic, or run of alphabetics indicating the serial number is not known cannot be used. Serial number and owner-applied number cannot be identical. A serial number must be entered omitting spaces, hyphens, and symbols. Alphabetic characters, which are part of the serial number, should be included. b. If the serial number exceeds 20 alpha-numerics, place the last 20 characters in the SER field and enter the entire SER in the MIS field. c. The true (manufacturer's) serial number of the gun MUST BE ENTERED. If the number applied by the manufacturer of the gun is determined not to be a unique serial number, but rather a match number, model or stock control number, etc., THE GUN SHOULD NOT BE ENTERED. If it is already in the file, the record should be cancelled.

d. The exceptions to the above would occur when a stolen, lost, recovered, or a felony gun has a distinct point of identification or is connected with a
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major criminal investigation, in which case the point of identification or the connection to the major criminal investigation must be fully described in the MIS Field. e. In the event more than one number appears on the firearm, the frame or receiver number should be entered in the SER field and the other number(s) should be entered in the MIS field. The frame number is the number stamped into the permanent frame of the gun rather than a removable part, such as the barrel, cylinder, bolt, etc. f. Each separate wartime manufacturer of Luger pistols used their own system of serializing the weapons, thus generating duplication of numbers. Therefore, the make, serial number, type, and caliber do not sufficiently describe a Luger for entry in WACIC/NCIC. Accordingly, it is essential to include: (1) Any letter prefix or suffix which appears with the serial number (without the letter, if present, the serial number is incomplete). (2) The year of manufacture engraved over the chamber. (3) Identifying trademark of the manufacturer. With reference to the trademark, you should place in the MIS field the manufacturer's initials or name found on the center toggle link on top of the gun. For example, "byf" appears on Lugers manufactured by Mauser (see BYF in MAK codes of the NCIC Code Manual). 4. MAK (Make Code) a. Valid MAK Field codes are listed in Gun Data Codes, NCIC 2000 Code Manual. For NCIC 2000, the make of the firearm should be taken from the frame or receiver only, except for U.S. military-issue weapons. This field has been expanded to 23 characters in NCIC 2000 transaction formats. This allows for the entry of free text in positions 4 through 23 of the MAK Field. 5. MAK Code When Gun Make Not Listed a. If the make code is not listed in the NCIC 2000 Code Manual, the code ZZZ should be placed in the MAK Field, and the make of the firearm should be entered in positions 4 through 23.

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b. If the MAK code is ZZZ and positions 4 through 23 are blank, the MAK field will be translated by NCIC as MAK/UNKNOWN in the message response. If there is any data in positions 4 through 23, they will be included in the response as entered. 6. MAK Code When Gun Make Unknown but Country Where Manufactured Is Known a. If the make of a firearm is unknown but the country of manufacture is known, the appropriate code for that country should be entered in the MAK Field and positions 4 through 7 should contain UNKN. Country codes are listed in the NCIC 2000 Code Manual, State and Country Codes. b. The code US should be entered in the MAK Field when all of the following conditions exist: 1) The make of the firearm is not known. 2) The country of manufacture is the United States. 3) The firearm is not a U.S. militaryissue weapon as described in this chapter. 7. MAK Code If Neither Make Nor Country Where Manufactured Is Known a. If a firearm has a distinct point(s) of identification or is connected with a major criminal investigation, and neither the make of the gun nor the country where it was manufactured is known, a gun record can be entered in WACIC and NCIC 2000 provided the gun has a serial number. Otherwise, a record for the firearm should not be entered. b. The code ZZZ should be entered in the MAK Field with positions 4 through 23 left blank. The distinct point(s) of identification or connection to major criminal investigation should be noted in the MIS FIELD. 8. MAK Codes for U.S. Military-issue Weapons a. Firearms (including surplus weapons) that are U.S. military-issue weapons use the MAK Field code USA. Here is a list of common U.S. military-issue weapons: (1) .45 caliber and/or 9mm U.S. Submachine Guns: M1, M1A1, M1928, M1928A1 (Thompson), M50, M55 (Reising), M42 (United Defense), M3, M3A1 (Grease Gun) (2) .45 caliber U.S. (Colt) Pistols, M1911 and M1911A1 (3) .45 caliber U.S. Revolvers, M1917 (4) .30 caliber U.S. Carbines, M1, M2, M3
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(5) .30 caliber U.S. Rifles Models 1892, 94, 96, 98 (Krag) Models 1903 and 1903A3, etc. (Springfield) Ml (Garand) M1917 (Enfield) (6) 7.62mm U.S. Rifle, M14 (7) 5.56mm U.S. Rifle, M16 and M16A1, etc. (8) .30 caliber U.S. Machine Guns (Browning Automatic Rifle) (9) .410 gauge and/or .22 caliber U.S. Survival guns, M4 and M6 9. MAK Codes for Nonmilitary U.S. Government Weapons a. The manufacturer MAK Field code should be used for a nonmilitary weapon bearing a U.S. Government property inscription and the manufacturer's name on the frame or receiver; for example, Smith and Wesson or Colt revolvers bearing the inscription U.S. Border Patrol, Naval Investigative Service, U.S. Air Force, Treasury Department, etc., should be entered with the MAK codes SW or CLT, respectively. 10. MAK Codes for Foreign Military Weapons a. Foreign military firearms should be coded according to the make on the firearm. If the make is undeterminable, the firearm should be coded according to the country where it was manufactured. If neither the make nor the country of manufacture is known, instructions set forth in this section should be followed. 11. MOD (Model) a. The MOD field contains a maximum of eleven alphanumeric characters. The model number or a recognizable abbreviation of the model name should be entered. For example, Smith and Wesson Chiefs Special Model revolver should be entered in the model field as CHIEF SPEC; Remington Model 870 pump action shotgun should be entered as 870. 12. CAL (Caliber) a. The CAL must be one to four numeric characters. Use a valid code as shown in the NCIC Code Manual.

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b. American and British calibers are expressed in decimals of an inch. Metric calibers are expressed in millimeters (mm). Frequently the caliber description for a specific firearm contains not only the caliber, but also a partial or complete description of the appropriate cartridge for its chamber. Caliber descriptions are commonly compounded to show: (1) Standard weights of smokeless powder first used in loading the cartridge. For example, .30-30 (.30 is the caliber and 30 is the weight of the powder). (2) Year of adoption. For example, .30-06 (.30 is the caliber and 06 is the year of adoption). (3) Relative case length where more than one case length exists in a specific chamber. For example, 8x57mm (8mm is the caliber and 57mm is the case length). (4) Originating firm, country of issue, designer, etc. For example, .375 Holland and Holland Magnum (.375 is the caliber and Holland and Holland is the originating firm); .41 Swiss (.41 is the caliber and Swiss indicates the country of issue); .257 Roberts (.257 is the caliber and Roberts is the designer). c. Since periods are not permitted in any field, do not use decimal points when entering the appropriate caliber. Do not convert American to British, American to Metric, British to American, etc. d. When entering the caliber for a combination rifle-shotgun, the rifle caliber should be entered in the CAL field and the shotgun gauge entered in the MIS field. 13. TYP (Type Code) a. The TYP must be one or two alphabetic characters. It must use a valid code found in the NCIC Code Manual. The first alpha character cannot be L, N, T, U, W, X, or Y. The second character cannot be M, Q, Y, or Z. If the first position contains the letter S, P, or R, the second position must be filled. If the first position contains the letter P, the second position cannot be an A.

14. ACO (Article Color)
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b. This field is coded exactly the same as the Vehicle Color (VCO) field in a Vehicle File record. If filled, must be either three alphabetic characters or seven characters consisting of a three-character color code, a slash (/), and a second three-character color code. c. Only valid color codes listed in the Vehicle Data Codes, of the NCIC Code Manual are allowed. This field is valid in WACIC only; it is not forwarded to NCIC. 15. OAN (Owner-Applied Number) a. Maximum of 20 numeric or alpha-numeric characters. Single zero, run of zeros, single alphabetic, or run of alphabetics cannot be used. Serial number and owner-applied number cannot be identical. (1) An owner-applied number which has been assigned in connection with a theft prevention program such as "Operation Identification" or "Stop Thief" may be entered in the OAN field. (2) An owner-applied number must be entered omitting spaces, hyphens, and symbols. (3) Alphabetic characters that are part of the owner-applied number should be included in the number. 16. DOT (Date of Theft) a. The DOT must have eight numeric characters representing year, month, and day in that order. The numbers in the month positions cannot exceed 12. The numbers in the day positions cannot exceed the number of days in the month indicated. The month and date cannot exceed the date entered. The date entered cannot be ----0229 when the year is not a leap year. 17. VAL (Value) a. The VAL code must have a maximum of six numeric characters to indicate the value, in dollars, of the gun. This field is valid in WACIC only; it is not forwarded to NCIC.

18. OCA (Originating Agency Case Number)
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a. The OCA has a maximum of twenty alphabetic and/or numeric characters. It must not contain a single zero, a run of zeros, the first seven characters of the ORI field, or the word NONE. A hyphen is permitted as part of the twenty characters. b. With the addition of the Pawnbroker Name (PBN) field for pawned article records, it is no longer necessary to enter the locally assigned pawn shop number in the OCA field. Nonetheless, the OCA is still required in all entries, including pawned articles. If your agency does not assign a case number to pawned articles and you do not use a generic OCA for pawned article entries, you may wish to use the former pawn shop number in the OCA field. Pawn shop numbers are/were assigned as follows: c. Pawn shop numbers (OCA) are assigned by individual police departments and sheriffs' offices (local law enforcement). Pawn shop numbers should be the same as the ORI's third through sixth digit, with additional sequential numbers of four digits making a total of eight digits. The first character is always P. (1) Example of pawn shop number assigned by PD Tacoma (WA0270300): First character is constant "P" 2703XXXX (2) XXXX = Sequential assignment of shops in the area. P27030001 could be used for ABC Pawn Shop, Tacoma, Washington. 19. LKI (Linkage Agency Identifier) a. The LKI field has nine alphanumeric characters. It must be a valid NCIC 2000 assigned ORI. The LKI and LKA cannot be identical to the ORI and OCA. LKI and LKA are entered as a set. 20. LKA (Linkage Case Number) a. The LKA field has a maximum of 20 alphanumeric characters. It must not contain a single zero only, a run of zeros only, a single alphabetic only or the word NONE. The first seven characters of the LKA cannot equal the first seven characters of the LKI. The only valid special character is the hyphen. The LKA must be valid for the LKI. (There must be an ORI and matching OCA in the System).

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b. The Linkage ORI and OCA Fields are provided as separate fields to associate incidents that are handled by multiple departments. An agency entering a record which shares the same incident of a record entered by a different ORI and/or OCA can link the records by entering the associated ORI and OCA in the linkage fields (LKI and LKA). The record will be rejected if the LKI/LKA Fields are the same as the ORI/OCA Fields, or if the first seven characters of the LKA are the same as the first seven characters of the LKI. 21. MIS (Miscellaneous) a. This field allows a maximum of 200 free text characters. (1) If the serial number exceeds 20 characters, the last 20 characters should be entered in the SER field and the complete serial number must be listed in the MIS field. 22. BBL (Barrel Length) a. If available, the barrel length should be entered and expressed in inches and/or fractions of an inch. b. Use a slash to separate a numerator and denominator of fractions. For example, a 2½-inch barrel would be entered as BBL21/2. c. The chamber (that part of the inside of the barrel of the gun at the breech formed to accept the cartridge) is included when measuring the length of a pistol (non-revolver), rifle, or shotgun barrel since the barrel and chamber are usually one piece. The chamber is not included when entering the barrel length of a revolver, since the chamber is part of the cylinder. 23. Color and Finish Data a. Use codes found in the NCIC Code Manual. 24. Cartridge Capacity a. Cartridge capacity should be expressed as maximum capacity. Those firearms fed from a clip, magazine, or a tubular magazine should be indicated as CLIP or TUBL, rather than by cartridge capacity. For example: 6SHOT, CLIP, or TUBL MAG.

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25. INSC (Inscription Data) a. When describing a gun with an inscription, name, monogram, date, etc., first list the code INSC followed by a dash and the exact or abbreviated inscription. For example: INSC-MDM (MDM represents a person's initials); INSC-US PROP; INSC-TOM 071184 (name and date represented). 26. SSL (Silencer Length) a. If the silencer length is available, it should be entered and expressed in inches and/or fractions of an inch. Silencer length may be in exact or closely approximated dimensions, depending on available data. A slash (/) should separate numerator and denominator of fractions of an inch. For example, 2¼-inch silencer would be expressed as SSL21/4 and a 2-inch silencer as SSL2. 27. NOA (Notify Originating Agency) a. If an entering agency believes notification each time its record is hit will provide investigative leads, regardless of whether the location of the property is known, enter Y in the NOA field. If this field is left blank it defaults to N for no. 28. PBN (Pawn Broker Name) a. Pawned gun (MKE EGP) records remain in WACIC. This field contains a maximum of 30 alphabetic characters. The PBN field is required if the entry MKE is EGP. It is used to indicate the name of the pawn shop. 28. NAM (Name of Pawner) a. The NAM field must have a minimum of five and maximum of 30 characters, including alphabetics, one comma, hyphen(s), and spaces; comma must follow last name; no more than one space after comma. Refer to the Personal Descriptors section of the NCIC Code Manual for coding instructions.

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29. DOB (Date of Birth of Pawner) a. The DOB field must have eight numeric characters representing year, month, and day in that order. The numbers in the month positions cannot exceed 12. The numbers in the day positions cannot exceed the number of days in the month indicated. The month and date cannot exceed the date entered. The date entered cannot be --0229 when the year is not a leap year. If the name of pawner is entered (NAM), this field is required. 30. SEX (Sex of Pawner) a. The SEX field must contain one alphabetic character: M for male or F for female. This field is required if name of pawner (NAM) field is filled. 31. RAC (Race of Pawner) a. The RAC field contains one alphabetic character. If filled, it must be a valid race code as listed in the Personal Descriptors section of the NCIC Code Manual. 32. WAC (WACIC Number) a. The WAC field is a number consisting of the year of entry and the letter G, followed by seven numbers that are automatically assigned by WACIC to each accepted entry. For example: 05G1234567. 33. NIC (NCIC Number) a. The NIC field is a self-checking number consisting of an alphabetic character and the letter G, followed by nine numbers that are automatically assigned by NCIC to each accepted gun record. It must have a valid check digit when used to identify a record in a subsequent transaction. For example: G123456789.

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CHAPTER 04: WACIC Gun File SECTION 04: Entry Procedure #: 04.04.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS
A. Gun File Entry Mask 1. An entry format mask is provided for ACCESS WEBMSS terminals. This mask allows the user to "fill in the blanks" when entering a gun. To retrieve the mask, enter the transaction: F;EG(send)
MKE/____ ORI/_________ SER/____________________ MAK/_______________________ MOD/_____________ CAL/____ TYP/__ ACO/___________ OAN/_________________________ DOT/________ VAL/_______ OCA/_____________________ LKI/ _________ LKA/ ____________________ MIS/_________________________________________________________ NOA/ _ PBN/________________________________ NAM/____________________ DOB/_________ SEX/ _ RAC/ _ _______REQUIRED FIELD PBN REQUIRED IF MKE IS EGP ...ENTER GUN FORMAT...

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2. Example of Entries a. Stolen Gun Entry W;EGS.WA0340500.937534.SW.HWY PATROL. 57.PR.SIL..20050605.800.05-5438...BBL 6.Y(send) b. Missing Gun Entry W;EGM.WA0340500.937534.SW.HWY PATROL. 357.PR.SIL..20050605.800.05-5438...BBL 6.Y(send) c. Felony Gun Entry W;EGF.WA0340500.937534.SW.HWY PATROL. 57.PR.SIL..20050605.800.05-5438...BBL 6.Y(send) d. Recovered Gun Entry W;EGR.WA0340500.937534.SW.HWY PATROL. 57.PR.SIL..20050605.800.05-5438(send) e. Pawned Gun Entry W;EGP.WA0340500.937534.SW.HWY PATROL. 57.PR.SIL..20050606.800.05-5438...BBL 6..CITY PAWN. HANSON, SARA.19751201.F.W(send) 3. Entry Acknowledgments a. A successful entry results in an acknowledgment from WACIC and, if applicable, from NCIC. These entry acknowledgments are directed to the terminal's printer. (1) Example of WACIC Acknowledgment WWCIC TIME: 1140 DATE: 030105 TO: LRKPX WA0340500 ENTERED EGS TYP/PR SER/23TEST98765 WAC/05G0003923 OCA/TEST987

(2) Example of NCIC Acknowledgment
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NCIC TIME: 1141 DATE: 030105 TO: LRKPX WA0340500 NIC/G750139752 SER/23TEST98765

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CHAPTER 04: WACIC Gun File SECTION 05: Modify Procedure #: 04.05.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS
A. Modify Transaction 1. The modify transaction is used to add, delete, or change information in one or more fields of an existing gun record. 2. Modification of a record is restricted to the agency that entered the record. B. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Modified Field(s) End of Text Example W; MGS WA0340500 SER/234567 OCA/05-12345 CAL/38.ACO/BLK (send)

1. The modify transaction consists of the message key, ORI, two record identifiers, and the fields being modified. Permissible record identifiers are SER and OCA, or WAC and OCA. The fields being modified must be identified by their appropriate Message Field Codes (MFC's). 2. Any field except the MKE can be modified. 3. To delete information from a field, use the MFC followed by a period (e.g., MOD/.). You cannot delete data from a required field.

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II. PROCEDURE
A. Gun Modify Field Edits
Field Edits Must be a valid message key: MGS – Stolen Gun MGM – Missing Gun MGF – Felony Gun MGR – Recovered Gun MGP – Pawned Gun Must be a valid ORI and match the ORI in the record being modified. The first of two identifiers to identify the record to be modified. Can be SER or WAC. The second of two identifiers to identify the record to be modified. Must be OCA. The field(s) in the record to be modified. Each must be identified by its Message Field Code.

MKE

Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Modified Field(s)

B. Gun Modify Examples 1. Stolen Gun Modify W;MGS.WA0340500.SER/234567.OCA/05-12345.MOD/WOODSMAN(send) 2. Missing Gun Modify W;MGM.WA0340500.SER/234567.OCA/05-12345.ACO/BLK(send) 3. Felony Gun Modify W;MGF.WA0340500.SER/234567.OCA/05-12345.ACO/BLK(send) 4. Recovered Gun Modify W;MGR.WA0340500.SER/234567.OCA/05-12345.OCA/05-12346(send) 5. Pawned Gun Modify W;MGP.WA0340500.SER/234567.OCA/05-12345. DOT/20051225(send)

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6. Modify to Add NIC Number a. If you receive a notice from WACIC that the NIC number was not added to your WACIC record, you must modify your WACIC record to add the NIC. When modifying a WACIC record to add the NIC, use the WAC and OCA to identify the record. W;MGS.WA0340500.WAC/05G1234567.OCA/05-34667. NIC/G123456789(send) C. Modify Acknowledgments 1. WACIC Modify Acknowledgment WWCIC TIME: 1141 DATE: 030105 TO: LRKPX WA0340500 MODIFIED MGS TYP/PR SER/23TEST98765 WAC/05G0003923 OCA/TEST987 2. NCIC Modify Acknowledgment NCIC TIME: 1141 DATE: 030105 TO: LRKPX WA0340500 MODIFY NIC/G750139752

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CHAPTER 04: WACIC Gun File SECTION 06: Locate Transactions Procedure #: 04.05.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS
A. Locate Message 1. A locate message is used by an agency other than the entering agency to indicate a recovery of a stolen or missing gun. The locate message flags the gun record and sends a notice to the entering agency. Only stolen, felony and missing gun records can be located. 2. Any agency except the agency that entered the record may place a locate message on an active gun record. B. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Date of Locate Locating Agency's Case Number Reason for Property Record Removal Number of Persons Apprehended Number of Missing Persons Found Value of Recovered Property Value of Other Recovered Property Value of Recovered Contraband End of Text Example W; LGS WA0340500 SER/234567 OCA/05-12345 20050228 05-54321 HIT LOCAL 20050606 2 2 20000 4000 9000 (send)

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1. The locate transaction consists of the message key, ORI, two record identifiers, the date of locate, and the locating agency's case number. Permissible record identifiers are SER and OCA, WAC and OCA, and NIC and OCA. All benefits data fields are OPTIONAL at this time. II. PROCEDURE A. Gun Locate Field Edits
Field MKE Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Date of Locate Locating Agency's Case Number Edits Must be a valid message key: LGS – Stolen Gun LGM – Missing Gun LGF – Felony Gun Must be a valid ORI and cannot be the same as the ORI in the record being located. The first of two identifiers to identify the record to be modified. Can be SER, WAC, or NIC. The second of two identifiers to identify the record to be located. Must be OCA. Must be a valid date in the format YYYYMMDD. Cannot be later than the current date nor earlier than the date of theft in the record being located. The case number assigned by the locating agency to the recovery. Maximum of 20 characters. Can be 10-21 alpha-numeric characters, possible values are: HIT LOCAL YYYYMMDD HIT STATE YYYYMMDD HIT NCIC YYYYMMDD OTHER MEANS PREVIOUSLY RECOVERED 1 to 8 numeric characters. Fair market value (in whole dollars) of the gun when it was recovered. Can be entered only if RPP is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED. 1 to 8 numeric characters. Fair market value (in whole dollars) of the property recovered in addition to the gun which is the subject of the record. Can be entered only if RPP is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED. Fair market value (in whole dollars) of any contraband recovered as a result of recovering the gun which is the subject of the record. Can be entered only if RPP or RPS is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED.

Reason for Property Record Removal

Value of Recovered Property

Value of Other Recovered Property

Value of Recovered Contraband

1. Stolen Gun Locate W;LGS.WA0340500.SER/234567.OCA/05-12345. 20050228.05-98465(send)

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2. Missing Gun Locate W;LGM.WA0340500.SER/234567.OCA/05-12345. 20050228.05-98465(send) 3. Felony Gun Locate W;LGF.WA0340500.SER/234567.OCA/05-12345. 20050228.05-98465(send) B. Locate Acknowledgments 1. WACIC Locate Acknowledgment a. This WACIC locate acknowledgment will be sent to the terminal entering the locate and to the agency that entered the record. WWCIC TIME: 1141 DATE: 030105 TO: OLYPX WA0340100 LOCATED EGS TYP/PR SER/23TEST98765 WAC/05G0003923 OCA/TEST987 2. NCIC Locate Acknowledgments a. This NCIC stolen gun acknowledgment is sent to the terminal entering the locate: NCIC TIME: 1141 DATE: 030105 TO: OLYPX WA0340100 LOCATE NIC/G750139752

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b. This NCIC message is sent to the agency that entered the record: NCIC XMIT MSG#: 14161 TIME: 1133 DATE: 030106 RCV MSG#: 34 TIME: 1142 TO: LRKPX $.L. WA0340500 LOCATE NOTIFICATION AT 1432 EST 20060301 1L01OLYPD P.LG.WA0340100.NIC/G750139752.0CA/TEST987.20050301.TEST789 LOCATING ORI IS PD OLYMPIA WA MKE/LOCATED STOLEN GUN ORI/WA0340500 SER/23TEST98765 MAK/SW CAL/357 MOD/TEST TYP/PR DOT/20060301 OCA/TEST987 20060301 WA034015Y TEST789 MIS/THIS IS A TEST NIC/G750139752 DTE/20060301 1430 EST 20060301 WA0340100 TEST789

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CHAPTER 04: WACIC Gun File SECTION 07: Clear Transactions Procedure #: 04.07.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS
A. Clear Transaction 1. When a clear message is sent, the first character of the message key is changed to C and the record is retained in the WACIC system for 14 days from the date of clear. If the record must be re-entered before the end of this 14-day period, it must first be cancelled before it can be re-entered or the entry will be rejected as a duplicate record on file. Cleared records are removed entirely from the NCIC system upon receipt of the clear message. B. When to Use a Clear Transaction 1. The clear transaction indicates the recovery of a stolen or missing gun or the release of a recovered or pawned gun, and to remove the record from the file. Clearance of a record is restricted to the agency that entered the record. 2. An agency clears a recovered gun when a stolen report is received or is otherwise disposed of by the recovering agency. If the recovering agency originates the stolen report or disposes of the weapon, only the date of disposition is required after the two record identifiers. If an agency other than the recovery agency takes a theft report on the recovered gun, the ORI of the reporting agency and their case number should be included in the clear transaction. 3. A pawned gun is “cleared” only when the gun is found to be stolen after being entered as pawned. The clear transaction must include the date the item was reported stolen, the agency identifier of the agency taking the stolen report, and the reporting agency’s case number.

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4. When the agency that entered the pawned article is also the agency taking the stolen report, only the date of theft is required in the clear message. C. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Date of Clear Locating Agency's ORI Locating Agency's Case Number Reason for Property Record Removal Number of Persons Apprehended Number of Missing Persons Found Value of Recovered Property Value of Other Recovered Property Value of Recovered Contraband End of Text Example W; CGS WA0340500 SER/234567 OCA/05-12345 20050228 WA0340100 05-54321 HIT LOCAL 20050606 2 2 20000 4000 9000 (send)

1. The clear transaction consists of the message key, ORI, two record identifiers, the date of clear, and the locating agency's ORI and case number. Permissible record identifiers are SER and OCA, or WAC and OCA. Locating agency ORI and case number are optional fields and are not used when the entering agency recovers the gun. All benefits data fields are OPTIONAL at this time.

II. PROCEDURE
A. Gun Clear Field Edits
Field Edits Must be a valid message key: CGS – Stolen Gun CGM – Missing Gun CGF – Felony Gun CGR – Recovered Gun CGP – Pawned Gun Must be a valid ORI and match the ORI in the record being cleared. The first of two identifiers to identify the record to be cleared. Can be SER or WAC. The second of two identifiers to identify the record to be cleared. Must be OCA. Must be a valid date in the format YYYYMMDD. Cannot be later than the current date nor earlier than the date of theft in the record being cleared. OPTIONAL. If used, the ORI of the agency recovering the gun. Must be a valid ORI and cannot be the same as the ORI Chapter #4-33

MKE

Originating Agency Identifier 1st Record Identifier 2nd Record Identifier Date of Clear Recovering Agency ORI WACIC Manual Revised 01/2009

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Field Recovering Agency Case Number

Reason for Property Record Removal

Edits in the record. OPTIONAL. If used, the case number assigned by the agency recovering the gun. Can be 10-21 alpha-numeric characters, possible values are: HIT LOCAL YYYYMMDD HIT STATE YYYYMMDD HIT NCIC YYYYMMDD OTHER MEANS PREVIOUSLY RECOVERED 1 to 8 numeric characters. Fair market value (in whole dollars) of the gun when it was recovered. Can be entered only if RPP is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED 1 to 8 numeric characters. Fair market value (in whole dollars) of the property recovered in addition to the gun which is the subject of the record. Can be entered only if RPP is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED. Fair market value (in whole dollars) of any contraband recovered as a result of recovering the gun which is the subject of the record. Can be entered only if RPP or RPS is entered. Must be blank or 0 if RPP is OTHER MEANS or PREVIOUSLY RECOVERED.

Value of Recovered Property

Value of Other Recovered Property

Value of Recovered Contraband

B. Examples of Gun Record Clear Messages 1. Stolen Gun Clear – Recovery by Entering Agency W;CGS.WA0340500.SER/234567.OCA/05-12345.20050228(send) 2. Stolen Gun Clear – Recovery by Another Agency W;CGS.WA0340500.SER/234567.OCA/05-12345.20050228.WA0230400. 05-54321(send) 3. Missing Gun Clear W;CGM.WA0340500.SER/234567.OCA/05-12345.20050228(send) 4. Felony Gun Clear W;CGF.WA0340500.SER/234567.OCA/05-12345.20050228(send)

5. Recovered Gun Clear W;CGR.WA0340500.SER/234567.OCA/05-12345.20050228(send)
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6. Pawned Gun Clear W;CGP.WA0340500.SER/234567.OCA/05-12345.20050228(send) C. Clear Acknowledgments 1. WACIC Acknowledgment WWCIC TIME: 1142 DATE: 030105 TO: LRKPX WA340500 CLEARED LGS TYP/PR SER/23TEST98765 WAC/05G0003923 OCA/TEST987 2. NCIC Acknowledgment NCIC TIME: 1142 DATE: 030105 TO: LRKPX WA0340500 CLEAR NIC/G750139752 a. NOTE: Do not clear a record determined to be invalid such as a gun that was the subject of an erroneous stolen report. Cancel this type of record. A clear entry must be immediately transmitted when: (1) The agency recovering the gun is the agency that entered the record; or (2) The agency that entered the record is officially advised that the gun has been recovered by another agency.

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CHAPTER 04: WACIC Gun File SECTION 08: Cancel Transactions Procedure #: 04.08.000 Special Order: Supersedes: WACIC Manual 2003 Edition Applies to: ACCESS Users Effective Date: August 1, 2006 See Also: CALEA:

I. DEFINITIONS
A. Cancellation Message 1. The cancel transaction deletes a record that is incorrect or invalid from the Gun File. A gun record can be cancelled only by the agency that made the original entry. B. Syntax
Field Header Message Key Originating Agency Identifier Record Identifier Record Identifier Date of Cancel Reason for Property Record Removal End of Text Example W; XGS WA0340500 SER/234567 OCA/05-12345 20050228 NOT STOLEN (send)

1. The cancel transaction consists of the message key, ORI, two record identifiers, and the optional date of cancel. Permissible record identifiers are SER and OCA, or WAC and OCA. The date of cancel is optional and, if not used, the record is cancelled as of the current date. All benefits data fields are OPTIONAL at this time.

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II. PROCEDURE
A. Gun Cancel Field Edits
Field Edits Must be a valid message key: XGS – Stolen Gun XGM – Missing Gun XGF – Felony Gun XGR – Recovered Gun XGP – Pawned Gun Must be a valid ORI and match the ORI in the record being cancelled. The first of two identifiers to identify the record to be cancelled. Can be SER or WAC. The second of two identifiers to identify the record to be cancelled. Must be OCA. OPTIONAL. If used, must be a valid date in the format YYYYMMDD. Cannot be later than the current date nor earlier than the date of theft in the record. If not used, the record is cancelled as of the current date. Can be 10-21 alpha-numeric characters, possible values are: CASE DROPPED NOT STOLEN

MKE

Originating Agency Identifier 1st Record Identifier 2nd Record Identifier

Date of Cancel Reason for Property Record Removal

B. Examples of Gun Record Cancellations 1. Stolen Gun Cancellation W;XGS.WA0340500.SER/234567.OCA/05-12345(send) 2. Missing Gun Cancellation W;XGM.WA0340500.SER/234567.OCA/05-12345(send) 3. Recovered Gun Cancellation W;XGR.WA0340500.SER/234567.OCA/05-12345(send) 4. Pawned Gun Cancellation W;XGP.WA0340500.SER/234567.OCA/05-12345(send)

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C. Cancel Acknowledgments 1. WACIC Acknowledgment WWCIC TIME: 1142 DATE: 030105 TO: LRKPX WA0340500 CANCELED EGS TYP/PR SER/23TEST98765 WAC/05G0003923 OCA/TEST987 2. NCIC Acknowledgment NCIC TIME: 1142 DATE: 030105 TO: LRKPX WA0340500 CANCEL NIC/G750139752

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