ALPHASOFTZ SOLUTIONS PRIVATE LIMITED - INDIA

AZ Customized ERP
A Road map for your Enterprise needs
AlphasoftZ Solutions - Ganesh Ananthan 7/1/2013

Questionnaire document for implementing Customized ERP

AZ Customized ERP

Contents
Introduction ......................................................................................................................................3 Works the way you do ............................................................................................................................ 3 More efficient to use .............................................................................................................................. 3 Reduced Training costs ........................................................................................................................... 3 No vendor dependence .......................................................................................................................... 3 What is an ERP? ...................................................................................................................................... 3 Do I need an ERP? ................................................................................................................................... 4 Why customize your ERP? ..................................................................................................................4 Simple screens that talk your language .................................................................................................. 4 Accomplish a single task in one screen ................................................................................................... 4 Implicit things in your business should be implicit in the software......................................................... 5 No brick walls .......................................................................................................................................... 5 But other ERP systems claim to be customizable!? ................................................................................ 5 It all adds up............................................................................................................................................ 6 Benefits .............................................................................................................................................6 Accelerate communication ..................................................................................................................... 6 Keep your finger on the pulse ................................................................................................................. 6 Reduce everyday concerns ..................................................................................................................... 6 Improve your customer & vendor relations ............................................................................................ 6 Lower administrative costs by automating current office tasks.............................................................. 6 Improve performance ............................................................................................................................. 7 Strengthen your organization ................................................................................................................. 7 Features ............................................................................................................................................7 Administration ........................................................................................................................................ 7 Contact Management ......................................................................................................................... 7 Document Management ..................................................................................................................... 7 Projects and Case Management ............................................................................................................. 7 Job Management ................................................................................................................................ 7 Resource Management & Analysis...................................................................................................... 7 Customer Relationships .......................................................................................................................... 7 Sales & Receipts .................................................................................................................................. 7

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AZ Customized ERP Customers & Vendors ......................................................................................................................... 8 Human Resources ................................................................................................................................... 8 Collaborator Management .................................................................................................................. 8 Time & Presence Tracking ................................................................................................................... 8 Payroll ................................................................................................................................................. 8 Finances .................................................................................................................................................. 8 Purchases & Payments ........................................................................................................................ 8 Accounting & Financial Analysis .......................................................................................................... 8 More ....................................................................................................................................................... 8 Clients ...............................................................................................................................................9 Questionnaire .................................................................................................................................. 11

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AZ Customized ERP

Introduction
AZ Customized ERP is an enterprise management package for small and medium segment business. It includes essential off-the-shelf functionality and is designed from the ground up to adapt to your particular needs.

Works the way you do
Existing ERP solutions will not do everything you need, the way you need it, out of the box. Customization can be complicated, costly and sometimes impossible. Typical enterprise management packages also require you to change your processes to match their “best practices”. Such generic approaches often miss both simplifications and extra depth specific to your way of doing business. AZ Customized ERP is designed to fit in with the way you work and does not impose a methodology.

More efficient to use
One of the highest hidden costs of deploying enterprise management software is data entry. By using software that is tailored to your specific needs you can make sure that the right person enters the correct data at the best possible time and that any data-entry automation opportunities, such as complex default values, are taken full advantage of.

Reduced Training costs
AZ Customized ERP will match your culture and business logic through the organization of the user interface, the information displayed and the vocabulary used. AZ Customized ERP adapts the user interface to the user’s job description with only pertinent elements begin enabled.

No vendor dependence
Your internal IT team can easily be trained to configure and extend our ERP. As AZCERP uses industry standard technology, properly trained consultants are plentiful for any special developments.

What is an ERP?
ERP (Enterprise Resource Planning) systems are database software that integrates all aspects of business under one roof. Because the exact needs vary from company to company, there is no fixed feature set, though they typically handle customer management, accountancy, projects, case management, manufacturing, invoicing, payroll, supply chain and stocks.

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AZ Customized ERP

Do I need an ERP?
Probably, sure signs include:  Not knowing where essential aspects of your business stand at all times (order status, account etc)  Every department (or even person) being an island of information (own contacts database, own planning sheets, own stock tracking etc)  Relying on half a dozen different tools that do not talk to each other despite obvious links (one for customer management, one for invoicing, one for production etc)   Spreadsheets appearing all over what goes on Being swamped by administrative tasks that could be automated

Why customize your ERP?
You might think that your needs are fairly close to everyone else’s, and you don’t really need customized ERP software. However, Generic approaches miss both simplifications and extra depth specific to your way of doing business. Customization puts you and your staff at the heart of the system. Large companies have long understood the benefits of customizing their software and spend millions to achieve this goal. What's new with AZ Customized ERP is that this level of service is made affordable for small and medium size companies.

Simple screens that talk your language
When the same piece of software is sold to many clients it needs to cater to many different needs. Not necessarily vastly different needs, but different enough that an extra field here, and an extra field there soon adds up to many more fields. This is why most ERP software screens have many fields you don’t understand, and the one's that are meaningful to you are dispersed across multiple tabs.

Accomplish a single task in one screen
For example: Some companies have a single person doing payment processing, order fulfillment and packaging as a single continuous task. Other companies have 3 people each doing one of the steps. To be as general as possible, typical ERP software will match the second case. The staff in our first case will end up juggling 3 different screens.

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AZ Customized ERP

Implicit things in your business should be implicit in the software
When a customer orders your “Premium product with full service package” you’d really like your system to figure out for itself that:     A consultant will need to be available for 3 days starting the day after the product is delivered The delivery company will need a reservation a week ahead of time, The consultant should have been trained on this type of product More typically you’ll have to manage the various bookings yourself, mentally simulating the consequences and side effects.

No brick walls
Sooner or later, you’ll come across a situation that falls outside the bounds of the software. You'll recognize this as:    A missing date, number or checkbox field The need for 2 or more fields where only one exists The ability to link 2 records in a relationship unknown to the software

As it cannot be handled properly you’ll place the information into a “notes” field, which will “work” until a few months down the road you need to produce a report. This is when excel spreadsheets start appearing to keep track of things.

But other ERP systems claim to be customizable!?
Being fully customizable implies complete flexibility on defining:    The screens and workflows The data model The reports

Typical ERP software only makes a half-hearted attempt at 1. and 2. You might be able to add or remove existing fields from a screen, and there might be a couple of “spare” notes fields to be put extra data in. Custom printed reports are fairly common and make for a good sales pitch. However, nice looking reports are only worth as much as the data they’re based on. Reliable data will be hard to come by if the software’s screen and workflow don’t match your processes. You might also want to inquire about the typical cost of a customized report.

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AZ Customized ERP

It all adds up
Daily frustrations, expensive training, many tasks so complicated as to become impossible and others literally impossible. This is not how software should be. By customizing your software you can make it work for you, rather than the other way around.

Benefits
Accelerate communication
At any point in the day you can see which invoices you have received, which orders have gone into production, investigate machine downtime, etc. Targeted control panels enable you to know everything you need before entering a meeting or as soon as a customer calls. You can easily dispatch non-standard tasks to your collaborators and receive timely notification about any issues they would like you to address. All without leaving your office or even picking the phone up.

Keep your finger on the pulse
Because profit & loss results are generated in real-time you know where the company stands on a dayto-day basis. You can make decisions such as increasing staff or purchasing a new machine at precisely the right time.

Reduce everyday concerns
Do we need to reorder a given part? Which order should we carry out first? Which machine should we use? These are all decisions that AZ Customized ERP can make for you.

Improve your customer & vendor relations
You will be able to provide your customers & vendors with up-to-date and precise information at no extra-cost to yourself. Demonstrating a high level of organization and understanding will improve your reputation. The time they save and the pleasure they have working with you will mean a lot to them and could well lead to increased sales.

Lower administrative costs by automating current office tasks
AZ Customized ERP automates common office tasks such as writing letters, creating invoices and generating payroll. Accounting data is automatically generated from every day use of the system such as entering vendor invoices or generating payroll. Data retrieval, such as finding a telephone number or an old invoice takes an instant.

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AZ Customized ERP

Improve performance
By effortlessly gathering detailed information about department, machine and employee performance, AZ Customized ERP provides the feedback you need to increase efficiency.

Strengthen your organization
By matching job descriptions and time sheets you can make sure that your collaborators are investing their time in the best possible way. Checklists can be built into your production flow to ensure that procedures are being respected.

Features
Administration
Contact Management  Create & retrieve contact information  Manage individuals, companies, employees, suppliers & customers  Manage relations between contacts Document Management  Create & retrieve documents  Manage General letters, contracts, orders, deliveries, etc.  Manage standard templates

Projects and Case Management
Job Management  Create, plan & track sales  Create, plan & track projects and cases  Manage standard projects templates & configurators  Delivery & Billing wizard Resource Management & Analysis  Manage enterprise resources & employee qualifications  Track work produced per employee and/or machine  View machine & employee production statistics

Customer Relationships
Sales & Receipts  Create & edit bills  Manage accounts receivable

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AZ Customized ERP Customers & Vendors  Create & edit customer/vendor information  View customer/Vendor tracking instrument panel  Record meeting and phone call summaries  Track relations between customers, suppliers & competitors

Human Resources
Collaborator Management  Create & retrieve employee information  Manage job descriptions  Manage departments  Record interviews & reviews Time & Presence Tracking  Manage Timesheets (central administration and/or self-service)  Track collaborator presence  Manage sick leave, vacations & insurance claims Payroll  Generate & retrieve salaries  Manage social taxes

Finances
Purchases & Payments  Create & Retrieve Supplier Bills  Manage accounts payable  Periodic batch payment wizard Accounting & Financial Analysis  View and edit general ledger  View account details  View account balance for period  Manage chart of accounts  View real-time profit & loss and cashflow per department

More
AZ Customized ERP's biggest feature is being designed from the ground up to be customizable to fulfill your needs and solve your problems. Find out how customization is the key to a successful ERP deployment.

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AZ Customized ERP

Clients
Marundeshwara Enterprises – Event Management Company

AZ Customized ERP makes Marundeshwara Enterprises as Go-Green Company to not to use papers for all their business process. Brandblitz – Media & Advertising Company

After Implementing AZ Customized ERP, Brand Blitz utilizes the power of automatic

operations using QR code to manage their registrations for their events.

Madras Electro Plates – Electro plating company for Hundai & Tata

MEP’s complete business process from Raw material procurement to Packaging has been automated to know the status anywhere in the world by logging in. Vijaya Group of Hospitals A challenge in the Health sector is to maintain the medical record of the patients. AZ Customized ERP Facilitates the OP to IP operations effectively to achieve the MR.

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AZ Customized ERP GiggleWhiz – Early Learning Studio

Not just a simple school, we make it as the pioneer to know, the status of kids known by the parents anywhere any time with

photographs, videos etc. Smartwin Acadamy Very first academy in the industry to implemented the EQ Tests online. We made it possible for them by implementing AZ Customized ERP Plus4 Education Services With the use of AZ Customized ERP, Plus4 Education Services consulting the students to get admission in 30** Seconds. A achievement in Educational Consulting. Raja Spiritual Super Market Raja Spiritual Super Market needs a special system to export the spiritual items to worldwide. Not just a simple cart satisfied them; we made a 4 way communication between their client and the RSSM to make it possible.

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AZ Customized ERP

Questionnaire
1) Have you installed any other ERP in your company in the past? 2) If yes, what are all the problems you have faced with that? 3) How many departments are there? In which what are the departments to be included in ERP? 4) Among all the departments, which department is the core in your organization? 5) Did you systemize the Accounting & Finance? if yes do you want it in ERP? 6) Why you need ERP? Brief the identified problems which lead you to implement the ERP? 7) Solution can be web based and can be accessed anywhere or it can be implemented in your campus itself? Which one will be suitable for you? 8) Do you have In-house IT team? 9) Tell about your Organization structure? 10) Apart from at we give as reports, what are all the specific reports you want? By answering this question we can able to suggest you a solution that gives you a complete architecture about what you need? AZ Customized ERP will be developed from scratch with your complete business process to make sure that it works the way you do presently.

Contact Information
Registered office AlphasoftZ Solutions #443 Anna Salai, Guna Complex, Main Buildings Phase II, 2nd Floor, Teynampet, Chennai -600 018 Website: www.alphasoftz.com Email: info@alphasoftz.com Contact Persons Ganesh Ananthan Email: ganesh@alphasoftz.com Handy: 0091 9943203224 Murari Nagarajan Email: murari@alphasoftz.com Handy: 0091 9894748382 Marketing & Sales C. Saravana Kumar Email: sales@alphasoftz.com Handy: 0091

Support Between 10.00 AM to 8PM 0091-44-42016123

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