You are on page 1of 19

Module 1: Discovering Excel Basics

Filling Series
Using the Autofill Handle : For commonly used series and entries that Excel can populate to be part of a series (e.g., Bakery Item 1, Bakery Item 2), you can use the Autofill handle to fill in as much of the series as you need. The Autofill handle appears at the bottom right of a selected cell or range of cells; it appears to be a small square superimposed on that corner of the black border around the selected cell. When the pointer hovers over the Autofill handle, it changes shape to resemble a cross.

Defining Series on the Fly : Like dates, times can be autofilled, with Excel augmenting the value in each cell by one hour. Unlike with dates, however, the Auto Fill Options will not allow you to change the increment to fifteen minutes or a half-hour.

10. This is especially useful if you often find yourself overshooting the mark when you drag with the mouse. 2. Using the Fill Series Command : Another way to create a series like {1.}. 15 .} or {5. .This same technique. 2. . . . . could be used if you wanted to create a series like {1. .} is to use the Fill Series command. specifying the first two elements of the series before autofilling. . 3 . 3 .

when you drag down to row 10. However. Where would you go to fix the problem? The AutoFill Options box The Insert tab on the User Interface Ribbon The Undo button on the Quick Access Toolbar The Formula bar .Other Predefined Series TEST 1 You type “1” into cell A1. Excel fills all the cells with the number 1 instead of the numbers 1-10. and then attempt to AutoFill numbers 1 -10 by placing your cursor on the bottom right hand corner of the cell and dragging down to row 10.

You are trying to copy Column A and paste it into Column B. You type 1 in cell A1 and 2 in cell A2. What is the next thing you would do? Press the Paste Special button and then choose AutoFill from the Paste Special options Press the Ctrl + A keys simultaneously on the keyboard .Look at the screenshot above. What should be your first step? Highlight the data in Column A and select Duplicate from the Home tab Highlight the data in Column A and press the Ctrl and C keys simultaneously on the keyboard Highlight the data in column A and press the Ctrl and V keys simultaneously on the keyboard Click on Cell A1 and press the Ctrl and C keys simultaneously on the keyboard Which of the following is TRUE about worksheets? Worksheets are collections of one or more workbooks Each new worksheet contains 3 workbooks Worksheets are composed of a single set of columns and rows All of the above are true about worksheets You want the numbers 1 through 50 to appear in column A. you first highlight cells A1 and A2. To AutoFill the rest of the numbers.

followed by Save as Both 1 and 3 are correct . and then highlight cells A3 through A50 Position your cursor over the bottom right corner of cell A2 so that your cursor turns into cross hairs Simultaneously pressing Ctrl + Z allows you to: Undo your last action Redo your last action Open a new workbook Paste data How do you save a workbook? Ctrl+S Ctrl+V Click on the Office button.Click on AutoFill in the User Interface Ribbon.

In most configurations of the program. Excel 2003 spreadsheets have 65. CELLS : Each rectangular block in which data can be entered is a cell. this is the letter of the column and the number of the row that intersect at that cell.384 columns — or over 17 million cells. By comparison.576 rows and 16. Each cell has an address.048. Excel 2007 spreadsheets have 1. . Inserting and deleting cells will add/remove selected cells.536 rows and 256 columns. Inserting and deleting columns will add/remove columns to the left or right of existing data.Module 2: Working with Data and Appearance Working with Data Inserting and deleting rows will add/remove rows above or below existing data.

Adjusting the row height will increase or decrease the tallness of a row.Working with Data Adjusting the column width will increase or decrease the length of a column. . Excel does not provide the option to adjust the width or height of a single cell.

Hide Columns/Rows .

The first four provide quick access to options for managing the appearance of a worksheet.User Interface Ribbon The User Interface Ribbon contains seven groups. and Format Painter . Cut. Paste. Clipboard – Copy.

Color and Effects Alignment – Alignment. Wrap Text and Merge & Center Number – Currency. Percent and Decimal .Font – Style. Size.



Format Cells Menu Number – Similar to the Number group in the User Interface Ribbon. The menu is accessed by clicking on the arrow in the bottom right corner of the Font. Alignment or Number group. You can also press Ctrl+1. . Font – Provide more advanced options than the Front group. date and time.Format Cells Menu The Format Cells Menu has similar features as the User Interface Ribbon and contains six tabs that provide advanced options. also provides the option of choosing the angle of alignment. but contains additional options such as fractions. Alignment – Similar to the Akignment group. Only the cells that you highlight before pulling up the menu will be formatted. such as superscript and subscript.

Selecting All Cells in a Dataset Using Shortcut Keys ctrl + A Selecting All Cells on a Worksheet : The Select All button allows you to quickly select all cells on a worksheet.Format Cells Menu Border – Provides the option to draw a border around specific cells. . Patterns – Can fill selected cells specific colors and patterns. Protections – Locks and /or hides selected cells to protect entered data.

The Defined Names group provides easy-to-access tools for naming cells. or to include them in a function. formatting. for example. to format a number of isolated cells at once.   A range is the name assigned to the group of cells. Shift-F8 (Add to Selection) : Use Shift+F8 to select a second range (which can also then be done with the F8/Extend Selection technique). we will explore two ways to select such ranges. Ranges are known by the addresses of their upper-left-most cell and lower-right-most cell. Every range must have a different name. RANGES : A block of cells that is to be treated as a unit in some operation (e. . Selecting Noncontiguous Ranges Sometimes we want to select noncontiguous ranges.Naming Cells Naming Cells is useful for organizing data by defing a group of cells as a range.. Excel enters "Extend Selection" mode and behaves as if you had the Shift key held down. In this section. summation) is called a range. A colon serves to separate the two addresses. Using the Ctrl Key Using F8 (Extend Selection) : When you hit F8 the first time.g.

which can be used to select cells and jump to named ranges. and many others. such as blank cells. Clicking the Special button at the bottom-left corner of the Go To dialog box brings up a list of types of cells that users commonly need to select. you can select (and jump to) cells or named ranges. With the F5 Key (Go To Dialog Box) : The function key F5 brings up the Go To dialog box. cells containing comments. Simply hit F5 and choose the desired range name from the list displayed in the Go to: box. TEST 2 What does the button pictured above allow you to do? Insert a new column Insert a new row Delete a cell Copy the formatting of other cells How do you widen a column to fit your text? Highlight the column and click Ctrl+W Highlight the column and click Column Width in the User Interface Ribbon Double-click on the top line on the left side of the column Double-click on the top line on the right side of the column The Number tab in the Format Cells menu allows you to: .Selecting Cells and Named Ranges In Name Box : The Name Box. found just above the header for column A. the Name Box reads A1. cells containing errors. In the screenshot below. By typing a cell address or range name in the Name Box and hitting Enter. shows the name of the currently selected cell or range (more on named ranges in a later chapter). The Go To dialog box can also be used to select cells that would otherwise be fairly difficult to comprehensively identify and select. or enter the desired cell address in the Reference: box.

and size of font in your cells Conditionally format cells A&C A&D B&C B&D . style.Set the format of data that appears in a cell Wrap text and merge cells Change the type.

I would like to format the name John Hanover in cell B1 to be similar to the name Jack Smith in cell A1. What is the most efficient means of accomplishing this? Click on cell A1. click Paste Special and choose Format. click on cell B1 Click on cell A1. click on Format Modification on the View menu. click on Copy on the Home menu. use the Format Modification dialogue box to set the format of cell B1 to be the same as cell A1 Which of the following CANNOT be adjusted from the User Interface Ribbon? Border around a cell Alignment of text in a cell Width of a column Number format of a cell . click on Format Painter on the Home menu. click on cell B1 Click on cell B1. click on cell A1 Click on Format Modification on the Review tab.

Module 5: Collaborating and Printing Module 6: Sorting and Finding Module 7: Charts and Pivot Tables Module 8: Macros .