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Marketing and Communications

Information Questionnaire

(Include a text field after each question or comment. Can we make it look similar to the Calgary
stampede form)

Basic Event Information (make 1-6 mandatory)

1. Name of event:
2. Secondary event name (15 characters or less for freeway sign):
3. Name of organization:
4. Address:
5. City/State/Zip:
6. Phone number:

Contact Information

1. Event manager:
2. Event manager phone number:
3. Media contact:
4. Media contact phone number:
5. Web address:
6. Fax number:
7. Public e-mail address to post online:

Event Management Information

1. Anticipated attendance:
2. Event dates:
3. Event hours:
4. Area and/or Fairplex buildings:

Price

1. General admission:
2. Children (ages):
3. Senior (ages):
4. Other:
5. Do you sell tickets to your event online?
6. Would you be interested in selling tickets to your event on our website?

Exhibits/Exhibitors/Entertainment

1. Number of exhibitors:
2. Number of exhibits:
3. Are there any exhibitors or sponsors you wish to highlight?
4. What types of products/services/exhibits will be offered at this event?
5. Please explain in detail any highlights, entertainment or special features.

About the Event

1. How many years has this event been in existence?


2. How many years have you held your event at Fairplex?
3. Please describe your event. (text field)

Marketing & Public Relations


1. Do you use your own publicity/advertising staff or an agency? (Yes/No Drop down)
2. Will you be doing advertising for your event? If so, what type(s)? (TV, radio, print,
outdoor, direct mail, etc.) (text Field)
3. Do you send out press releases, media kits, PSAs to the media? (Yes/No Drop down)
4. Do you provide complimentary credentials/tickets to the media? (Yes/No Drop down)
5. Is prior notification required for media to cover your event? (Yes/No Drop down)
6. Are you open to media video taping or photographing your event? (Yes/No Drop down)
7. What visuals are part of your event that would be interesting to television or
photographers? (Text Field)

Overall

1. How can Fairplex make your event a success? (Text Field)


2. How can the Fairplex MarCom staff help promote your event (blogs, etc.)? (Text Field)

Questions or Comments (include a large text box here)

Photos (ability to upload jpg’s up to 3MB in size)


Please upload no more than five photos, no larger than 3MB each, to include on our website and
other promotional opportunities.

Videos (ability to upload wmv, mpg or other types of files. Or give us your suggestion on how we
should egt videos from promoters. For example via YouTube? etc.)
Please upload no more than two 30-second videos, no larger than XMB each, to include on our
website and other promotional opportunities.

Logos (ability to upload jpg, png or giff files you can suggest what size)
Please upload up to four versions of your logo, no larger than 3 MB each to include on our
website and other promotional opportunities.

Contact List for Fairplex MarCom Department


PO Box 2250, Pomona, CA 91769
Fax (909) 629-2067

Name Title Email Address Phone Number


Chuck McCann Marketing Coordinator mccann@fairplex.com (909) 865-4200
Debbie Vengco Marketing Manager vengco@fairplex.com (909) 865-4213
Delphina DeGuzman MarCom Admin. Asst. deguzman@fairplex.com (909) 865-4265
Kristy Dahlstrom Marketing Assistant Dahlstrom@fairplex.com (909) 865-4217
Michelle DeMott Director of Marketing demott@fairplex.com (909) 865-4215
and Communications
Nathan Pinto Marketing Assistant pinto@fairplex.com (909) 865-4219
Patty Torres Marketing Online torres@fairplex.com (909) 865-4218
Coordinator
Renee Hernandez Communications Staff Hernandez@fairplex.com (909) 865-4261
Sharon Autry Communications autry@fairplex.com (909) 865-4262
Coordinator
Susan Patterson Communications Staff patterson@fairplex.com (909) 865-4264
Wendy Talarico Communications talarico@fairplex.com (909) 865-4263
Manager

Thank you message:


Thank you for completing the Marketing and Communications Information Questionnaire. A
member of our team will contact you shortly.