You are on page 1of 16

REPORT TO

MAYOR AND COUNCIL

PRESENTED: MAY 25, 2009 - SPECIAL MEETING REPORT: 09-75


FROM: RECREATION, CULTURE, AND PARKS DIVISION FILE: 1850-01
SUBJECT: LANGLEY CARE FOUNDATION GRANT REQUEST

RECOMMENDATION(S):
That Council receive the Langley Care Foundation Capital Grant Request report for information.

EXECUTIVE SUMMARY:
On Monday, March 23, 2009, Terry Metcalfe, Capital Campaign Co-Chair, and Patrick
Matiowski, Director of Fundraising, for the Langley Care Society Facility appeared as a
delegation to Council and presented a case for support for the Langley Lodge’s “Building for the
Future” initiative. The background information for this initiative is included as Attachment A.
The cost of this renovation is estimated at just over $28 million. In order to renovate the
facilities to meet the demands of Complex Senior Care, Langley Lodge needs both community
and corporate support at this time. The Langley Care Foundation, which raises funds to ensure
healthcare services for residents, is mounting a capital campaign for $11 million to help cover
the cost. During their presentation, it was stated that capital funds from other levels of
government are not available for this type of facility, which means that all capital costs must be
funded from operating revenues or fundraising efforts.

The delegation requested a Township of Langley contribution of $1 million towards the


expansion project.

This request for support from the Langley Care Foundation – Capital Campaign Committee was
deferred to staff to review existing policies and to provide a background report for Council’s
information.

A follow up letter was sent to Mayor and Council from the Capital Campaign Committee on May
13, 2009. This letter is included as Attachment B.

PURPOSE:
To provide Council with requested background report pertaining to the Langley Care Foundation
capital grant request, including information regarding Capital Improvement Grant policy and
other examples of Council consideration for financial support outside the scope of the
Township’s grant policies.
Langley Care Foundation Grant Request
Page 2 . . .

BACKGROUND/HISTORY:
On Monday, March 23, 2009, Terry Metcalfe, Capital Campaign Co-Chair, and Patrick
Matiowski, Director of Fundraising, for the Langley Care Society Facility appeared as a
delegation to Council and presented a case for support for the Langley Lodge’s “Building for the
Future” initiative. The background information for this initiative is included as Attachment A.
The cost of this renovation is estimated at just over $28 million. In order to renovate the
facilities to meet the demands of Complex Senior Care, Langley Lodge needs both community
and corporate support at this time. The Langley Care Foundation, which raises funds to ensure
healthcare services for residents, is mounting a capital campaign for $11 million to help cover
the cost. During their presentation, it was stated that capital funds from other levels of
government are not available for this type of facility, which means that all capital costs must be
funded from operating revenues or fundraising efforts. The delegation requested a Township of
Langley contribution of $1 million towards this expansion project.

On Monday, May 4, 2009 during its Special Council Meeting, Council considered a motion
regarding the Langley Care Society.

Moved by Councillor Fox,


Seconded by Councillor Ward,

Whereas the Langley Care Society has presented a request for support in their
fundraising efforts as they complete an expansion and renovation of the Langley Lodge;

Be it resolved that the Township of Langley commit to a grant to the Society of $50,000
a year for a period of 20 years.

DEFERRAL

Moved by Councillor Kositsky,


Seconded by Councillor Long,

That the request for support from the Langley Care Society be deferred to staff for
review under the Capital Improvement Grant policy framework and related
considerations.

CARRIED

Councillors Fox and Ward opposed

Since the Council deferral of this motion on May 4, 2009, Mayor and Council received a follow
up letter from the Capital Campaign Committee. This letter dated May 13, 2009 reaffirms the
request that was made by the delegation, but also suggests that “If that is not possible, perhaps
Council would consider a grant for an initial 5 years and after that time be subject to a review for
continuation.”

DISCUSSION/ANALYSIS:
The Township’s Capital Improvement Grants program supports “bonafide community halls”
which are defined as those halls, which exist solely for the use of the residents within the
community and are owned and operated by the organization as a community hall. Grants are
provided on a matching basis equal to 50% of actual costs, to a maximum of $7,500 for each
grant. The work must not be completed before the grant application is made. Payment of the
approved grant occurs only after original receipts are submitted.
Langley Care Foundation Grant Request
Page 3 . . .

The majority of Council funded capital projects over the years have been in support of “bonafide
community halls” located in the Township. However, Council has chosen to fund other capital
projects by Langley organizations who would not be considered “bonafide community halls” in
the past. Some examples of 2008 / 2009 Capital Improvement Grant recipients who may not
clearly fit this definition are:

• Fort Langley Canoe Club


• Langley Animal Control Shelter
• Langley Seniors Resource Society
• BC Farm Machinery and Agricultural Museum
• Critter Care Wildlife Society
• Langley Animal Protection Society
• Langley Players Drama Club
• Langley Riders Society
• Nicomekl Enhancement Society
• Sharon United Church

Langley Care Society did apply through the Township’s Capital Improvement Grant program for
2009 and were also awarded a $7,500 contribution to their capital improvement project as a not-
for-profit organization. Their application included the additional request for $1 million. Staff
could not recommend the funding of this additional request given the policy’s $7,500 limit.

Staff have also reviewed past Council considerations outside the scope of the Township’s
Capital Improvement Grant program. Some of these considerations are further described as
follows.

Langley Child Development Centre / Langley Seniors Resource Centre

On April 3, 2006 Council passed the following resolution in consideration of requests by the
Child Development Centre and Langley Seniors Resource Centre.

That Council revise the Capital Grant Criteria to include funding for regional and national
fund-raising non-profit organizations based on start-up costs for locating within the
Township; then on maintenance of existing facilities; and finally on equipment utilized in
its facility. The funding to be limited to:

• Surplus funds available within the grant budget;


• The sharing ratio to be 3:1;
• With a maximum contribution to be $33,000; and
• The organization must demonstrate that all other funding sources have been
exhausted; and further

That Council approve grants of $33,000 to the Langley Child Development Centre and
$5,933 to the Langley Seniors Resource Centre with funds from the current Budget and
for this year only, the balance of $15,200 from Council Contingency.
Langley Care Foundation Grant Request
Page 4 . . .

Langley Community Music School

In 1993, Council awarded funding for the construction of a new community music school. The
funding consisted of approximately $230,500 in the 1994 budget with the agreement to provide
further funding of approximately $2.8 million in the 1995 budget. While these funds were
committed and budgeted for as part of the Township’s ongoing budget process, these funds
were never paid out. These funds were carried forward for a number of years but reverted to
surplus at the end of 1996 when the project failed to proceed.

At the Council meeting held March 1, 1999, Council received a delegation from the Langley
Community Music School requesting Township support towards the construction of a new music
school facility. Over the next year, Council became a funding partner in the project. Council
initially approved a grant of $230,500 towards the planning, design, and fundraising for a new
Langley Community Music School. Council later approved a matching funding program
whereby for every $1.00 the Langley Community Music School raised, the Township matched to
a maximum contribution of $1.1 million. The facility was completed with this maximum
contribution by the Township. The Township received recognition for their financial contribution
through the funding agreement.

Gymnastics / Indoor Bowls Fundraising Study

In September, 2000, Council approved an expense in the amount of $7,490 for a fundraising
feasibility study for the Langley Gymnastics Foundation and the Langley Indoor Lawn Bowls
Centre. This resulted from a Council resolution from May, 2000 that “staff bring forward a report
on the feasibility of funding a matching grant (similar to Langley Community Music School).”
The feasibility study did not recommend these two organizations share a facility. The Langley
Indoor Lawn Bowls group went on to lease space in Walnut Grove and received a Capital
Improvement Grant to purchase some equipment. The financial model proved unsuccessful
and the group closed down its operation during its first year of operation. The Langley
Gymnastics Foundation vision has of course since been realized with the development of the
Langley Events Centre.

Salvation Army Gateway of Hope

On April 23, 2007, the Salvation Army provided a presentation to Council regarding the
proposed Gateway of Hope initiative and requested consideration of a one-time $1 million grant
for the program from the citizens of the Township of Langley. The information from the
presentation was received by Council.

On August 27, 2007, the Salvation Army again made a presentation to Council on the proposed
Gateway of Hope and again requested funding assistance from the Township. Council referred
the item to the 2008 Budget to look at options that may be available to assist in funding this
facility.

On March 10, 2008, as an addendum to the 2008 budget, Council approved the following
resolution:

That up to $250,000 per year for 5 years (maximum of $1 million) be provided for the
Gateway of Hope project subject to funding coming from Gaming Revenue.

Preliminary estimates of Gaming Revenue would suggest that this $1 million will not be
achieved in 5 years as the 2009 revenues are being projected at approximately $100,000.
Langley Care Foundation Grant Request
Page 5 . . .

Applicable Policies:

Policy 02-020 – Community Hall Capital Grant and Application

Intergovernmental Implications

Council may consider the relative contribution, if any, from the City of Langley towards this
project.

Financial Implications
There is approximately $10,000 of unallocated funding available from 2009 Community and
Capital Improvement Grant budget. There is no provision to fund this request in the 2009-2013
Five Year Financial Plan.

Respectfully submitted,

David Leavers
DIRECTOR
for
RECREATION, CULTURE, AND PARKS

This report has been prepared in consultation with the following listed departments.

CONCURRENCES
Division Name
FINANCE H. TSIKAYI

ATTACHMENT A Langley Lodge Background Information


ATTACHMENT B Letter from Terry Metcalfe, Co-Chair