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V23 Basic Supervisors Guide

Distribution authorized to U.S. Government Agencies only, to protect SLDCADA technical or operational data, computer software, and documentation information from automatic dissemination under the International Exchange Program or by other means (3 September 2004). Other requests for this document shall be referred to the Naval Sea Logistics Center Detachment Atlantic Corporate Systems Support Division, at 866-817-4332.

............................1 2........................................................................1 VIEWING LEAVE BALANCE ........................................1.................................................................................................................................1 Navigation Instructions ........1 2....2 CERTIFYING TIME AND ATTENDANCE...........1 3............................................................................................................................................................... INTRODUCTION ...................................................................1.....................................................................................01 Basic Supervisors Guide Table of Contents TABLE OF CONTENTS ............................................12 5...................................................................................................... 4................................................................................................................................................... 1............................... NAVIGATING SLDCADA ..........7 APPROVING OR DENYING OVERTIME ............. REPORTS ..................................................................... 10 APPROVING OR DENYING LEAVE .03.................................................................. 11 4..SLDCADA V23............................................................................. 1 1......................... 4 Mass Certification .. I 1.. 13 April 2013 I ..............................

This section will outline how navigation through the SLDCADA is performed. The following image (Figure 1-1) outlines each of the sections within the SLDCADA window.SLDCADA V23.01 Basic Supervisors Guide 1. 1. This document will outline the basic usage and operations of the V23 system for the supervisors of SLDCADA.1 Navigating SLDCADA SLDCADA navigation and usage is controlled through the Control Center. The features of the Control Center and Menu Bar open different windows within the Detail Area.01 (hereafter referred to as V23) of the Standard Labor Data Collection and Distribution Application (SLDCADA). Menu Bar. and Detail Area sections. Figure 1-1 SLDCADA Window Sample April 2013 1 . the Navy and Marine Corps standard for collecting time and attendance.03. Introduction Welcome to Version 23.03.

1. In the Search/Set Selected Date area of the Control Center.1.03. and perform a task. The following steps outline how to perform a search.SLDCADA V23. In the Search Results area of the Control Center. (Figure 1-2) Figure 1-2 Working in SLDCADA Step 1 2.1 Navigation Instructions Working in SLDCADA typically requires four actions within the three sections.01 Basic Supervisors Guide 1. choose an employee. enter in the desired search criteria and/or date and click on Find. select the specific employee or group of employees to work with. (Figure 1-3) Figure 1-3 Working in SLDCADA Step 2 April 2013 2 .

03.01 Basic Supervisors Guide 3.SLDCADA V23. (Figure 1-5) Figure 1-5 Working in SLDCADA Step 4 April 2013 3 . In the Menu Bar. Click in the Detail Area and perform any needed tasks. (Figure 1-4) Figure 1-4 Working in SLDCADA Step 3 4. select the action to perform.

Certifying Time and Attendance The T&A/Cert Mode button is presented to users who have certification authority based on their menu security settings. the cert mode may be toggled on to display the available certification options.01 Basic Supervisors Guide 2. select Labor  Time and Attendance.03. Upon opening the screen. The following steps outline how to certify time and attendance for a single employee: 1. The Cert Mode behavior will remain in effect until the screen is closed or until the T&A/Cert Mode button is toggled. (Figure 2-2) Figure 2-2 Labor Menu April 2013 4 . select an employee. (Figure 2-1) Figure 2-1 Search Results 2. From the Menu Bar. In the Search Results.SLDCADA V23.

SLDCADA V23. 5. (Figure 2-5) Figure 2-6 Certification Statement with Cert Buttons April 2013 5 . Click on the T&A/Certify Mode toggle button . The Time and Attendance window for the employee opens. (Figure 2-3) Figure 2-3 Time and Attendance Note: If the time and attendance window for the employee shows either the Pending Leave or Overtime Request notifications (Figure 2-4). Click Yes to agree and Certification mode will activate. the pending requests must be resolved before certification can occur.01 Basic Supervisors Guide 3. 6.03. Figure 2-4 Pending Request Buttons 4.  The Certification Statement is displayed only when the T&A window in opened in Cert mode. or when Cert Mode is toggled on Figure 2-5 Certification Statement Note: The Certification Confirmation statement appears only one time per window. Click on the Pending Request buttons to jump to the Leave and Overtime screens to resolve the requests. The Certification Statement will appear.

The Cert Wk 1. click on the Cert Both button 10.  If the user has more than one employee selected. Depending on the certification process that the user’s site must follow.01 Basic Supervisors Guide 7. the user may proceed from one employee to the next without closing and reopening the screen If EVT is required and if a certification is attempted without EVT being checked. a message will appear (Figure 2-7) prompting that EVT must be checked to certify Figure 2-7 EVT Error  8. click on the Cert Wk 2 button To certify the selected employee’s data for the entire pay period. When the record is certified. and Cert Both buttons will become available. Verify the data entered is accurate and complete. click on   the Cert Wk 1 button To certify the selected employee’s data for the second week of the pay period.03. 9.SLDCADA V23. the following Cert/Next buttons are displayed: o As long as a non-bypass-able error does not occur. Cert Wk 2. (Figure 2-8) Figure 2-8 Time and Attendance Uncert Buttons April 2013 6 . select one of the following buttons:  To certify the selected employee’s data for the first week of the pay period. the certifier’s name is displayed in the week heading and the button labels change from Cert to Uncert.

03. Verify that the pay period is set to the current and active pay period. 2. (Figure 2-9) The following steps outline how to certify a group of employees using the Mass Certification feature: Note: There is a limit of 250 employees that can be updated at one time. (Figure 2-10) Figure 2-10 Search Results 3.1 Mass Certification The Mass Certification screen provides the user the ability to certify time and attendance for a group of employees.01 Basic Supervisors Guide 2. April 2013 7 .SLDCADA V23. Figure 2-9 Mass Certification Screen 1.1. In the Search Results. select Labor  Mass Certification. select a folder or group of employees. From the Menu Bar.

These buttons will uncertify the employees displayed within the respective Week 1 and Week 2 sections. This button will certify all the employees within the Week 1 and Week 2 sections. This button will open the Leave Approval screen in a new tab and will allow the user to approve or deny the leave requests for the employees that were present on the Mass Certification screen. April 2013 8 . This button will open the Overtime Authorization screen in a new tab and will allow the user to approve or deny the overtime for the employees that were present on the Mass Certification screen. Depending on the certification process that has been established by the site. If a certification is performed and there are errors present for any of the employees. The Certification Confirmation message will appear. this button will open the Time and Attendance screen for those employees with errors. Click Yes to agree and the Mass Certification screen will appear.01 Basic Supervisors Guide 4. (Figure 2-11) Figure 2-11 Certification Confirmation Message Note: The Certification Confirmation statement appears only one time.03. This button will uncertify all the employees within the Week 1 and Week 2 sections. (Figure 2-12 & Table 2-1) Figure 2-12 Mass Certification Options Table 2-1 Mass Certification Button Descriptions MASS CERTIFICATION OPTIONS DESCRIPTION These buttons will certify the employees displayed within the respective Week 1 and Week 2 sections. 5. select one of the options on the Mass Certification screen.SLDCADA V23. (Figure 2-9) 6.

SLDCADA V23. A red X will display if the employee is unable to be certified or if they are currently uncertified.01 Basic Supervisors Guide Note: When a mass certification is performed the Cert Status column will display a green check mark if the employee is or becomes certified. April 2013 9 .03. Once all work has been completed. Figure 2-13 Mass Certification Error Display 7. Warnings and Errors will also display within the employee’s field to help define why the employee cannot be certified. the screen can be closed. allowing them to be pasted in another location. (Figure 2-13) Clicking on the Copy Icon within the error field will copy all the listed errors to the clipboard.

7. 3.01 Basic Supervisors Guide 3. provided an e-mail address exists in SLDCADA for the employee.03. Click on the Save icon to save the approval or denial. From the Menu Bar. April 2013 10 . The employee is then informed via e-mail of the new status of the request. (Figure 3-1) Figure 3-1 Overtime Authorization Window 4. In the Search Results section of the Control Center.SLDCADA V23. 8. The Overtime Authorization window will then appear. Approving or Denying Overtime The Overtime Authorization screen will allow a supervisor to approve or deny an overtime request. Enter any applicable remarks in the Remarks field. Previously approved overtime requests can be denied provided there are hours remaining on the approved overtime requests. (Figure 3-2) Figure 3-2 Overtime Authorization Window Expanded 5. select an employee or a group of employees to work with. select Labor  Overtime Authorization. 6. After an overtime request has been denied it can no longer be modified. The following steps outline the overtime authorization process: 1. 2. Check the Approved field to approve the overtime or check the Denied field to deny it. Select the row to view and click on the expand icon and the row will expand to provide more information about the selected overtime request.

2. Previously approved leave requests can be denied provided there are hours remaining on the approved leave requests.SLDCADA V23. (Figure 4-1) Figure 4-1 Leave Approval Window Collapsed 4. Approving or Denying Leave The Leave Approval screen will allow a supervisor to approve or deny a leave request. The Leave Approval window will then appear. select an employee or a group of employees to work with. Check the Approved field to approve the leave or check the Denied field to deny it.03.  If an e-mail address exists in SLDCADA for the employee. Select the row to view and click on the expand icon and the row will expand to provide more information about the selected leave request. then the employee is informed via e-mail of the new status of the request. 7.01 Basic Supervisors Guide 4. 3. April 2013 11 . Enter any applicable remarks in the Remarks field. uncheck the Approved field 6. The following steps outline the leave approval process: 1. select Labor  Leave Approval. Click on the Save icon to save the approval or denial. In the Search Results. (Figure 4-2) Figure 4-2 Leave Approval Window Expanded 5. From the Menu Bar.  If a Leave Request needs to be unapproved.

03. click on the More Information icon to expand the More Information window. Figure 4-3 Leave Balances Tab April 2013 12 .1 Viewing Leave Balance In order to view leave balances.01 Basic Supervisors Guide 4. (Figure 4-3) The current leave balances for the employee will display.SLDCADA V23.

01 Basic Supervisors Guide 5.SLDCADA V23. supervisor assignment. shop. Reports Within V23 there are many different types of reports that can be run in order to retrieve different types of information. For example many users have access to the Leave Balances report while will show the remaining leave balances for the user. SLDCADA will pre-fill those options in the criteria fields April 2013 13 . Figure 5-2 Report Window  If a selection is made for an employee. A report window will appear displaying the parameters for the selected report. group of employees. (Figure 5-1) Figure 5-1 Reports Menu 2. click on Reports and then select the desired report. 1. This section will outline how to run a report.03. or employing activity from the Control Center. From the Menu Bar. for more information on printing or saving reports see the V23 SUM.

click on the radio button next to the desired criteria o o o 4. Enter in any desired criteria into the Search criteria fields.  Clicking the Refresh icon will reset the values within the report back to the values that are highlighted within the Navigation Tree  Clicking the Reset icon will clear all the values within the report and set dates back to their defaults  To generate a more detailed or customized report. leave the criteria field blank o o A red asterisk * next to a criteria field indicates that a value must be entered into that field for the report to run successfully The Question Mark icon next to a criteria field indicates that a reference list is available and clicking the Question Mark icon will display the reference list with available values  Multiple values can be selected by holding the Ctrl key and clicking each employee name  Multiple values can also be typed in manually. April 2013 14 .SLDCADA V23. The report will appear within Adobe Acrobat Reader as a PDF file. enter any desired parameters within the Search Criteria Value fields o To select all items for a field. Click on the Run Report icon in the upper left hand corner of the screen. separated by a comma The Calendar icon next to a field indicates that the value required is a date and clicking the Calendar icon will provide a calendar from which a date can be selected The Criteria Count column displays the number of items that have been selected To have the report sort by a specific criteria.01 Basic Supervisors Guide 3. 5.03.

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