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ROCHESTER COMMUNITY SCHOOLS

501 West University Drive, Rochester, Michigan BOARD OF EDUCATION REGULAR MEETING August 12, 2013 at 7:00 p.m. ~ Harrison Room

AGENDA

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE II. ROLL CALL III. COMMUNICATIONS A. Secretary of the Board of Education B. Citizens Requesting Placement on the Agenda Doug Hill C. Members of the Board of Education IV. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine in nature by the Board of Education and will be acted upon by one motion. There will be no separate discussion of these items. If any member of the Board or any citizen requests discussion of an item, that item will be removed from the Consent Agenda and will become the first item of business under the New Business portion of the agenda. Motion to approve the Consent Agenda items as follows: Requesting Board Approval A. To approve the Current Bills Payable for June 8, 2013 through July 26, 2013 in the amount of $12,712,540.12. B. To approve 2013-2014 School Calendar. C. To approve Mr. Zabat and Mrs. Pierobon taking CBA classes from the Michigan Association of School Boards in the amount of $1,275.00. Source of funding: General Fund D. To approve Michael J. Webber as a Director on the Rochester Community Schools Foundation Board. Moved by:_____________ Supported by:__________ Vote:________ V. REPORTS A. Superintendents Business and Operations Committee Report (Informational Item) Mr. Romzek B. Superintendents Report (Informational Item) Dr. Shaner C. Human Resources Recommendations (Action Item) Ms. Davis Motion to approve the Human Resources Recommendation as presented. Moved by:_____________ Supported by:__________ Vote:________

Board of Education Regular Meeting August 12, 2013 Page 2

VI. NEW BUSINESS A. The Board of Education Truth-In-Budgeting Hearing Meeting Minutes of June 17, 2013. Motion to approve the Board of Education Truth-In-Budgeting Hearing Meeting Minutes of June 17, 2013. Moved by:_____________ Supported by:__________ Abstentions:________ Vote:________ B. The Board of Education Regular and Organizational Meeting Minutes of June 17, 2013. Motion to approve the Board of Education Regular and Organizational Meeting Minutes of June 17, 2013. Moved by:_____________ Supported by:__________ Abstentions:________ Vote:________ C. Superintendents Evaluation Process (Action Item) Mrs. Talbert Motion to approve the Superintendents Evaluation Process as presented. Moved by:_____________ Supported by:__________ Vote:________ D. Approval of resolution in support of Storm Water Pollution Prevention Initiatives (SWPPI) at Rochester Community Schools. (Action Item) Mr. Romzek Motion to approve the resolution in support of the districts Storm Water Pollution Prevention Initiatives to enforce policies and procedures for control of storm water runoff and long-term operation and maintenance of structural controls as part of the overall RCS Storm Water Management Program. Moved by:_____________ Supported by:__________ Vote:________

VII. ADDITIONAL BUSINESS A. Citizens Present at the Meeting B. Members of the Administration C. Members of the Board of Education

Board of Education Regular Meeting August 12, 2013 Page 3

VIII. ANNOUNCEMENTS Upcoming RCS Events August 15, 2013 Board of Education Retreat, Rochester Community House, 5:00 p.m. August 16, 2013 Board of Education Retreat, Rochester Community House, 8:00 a.m. August 26, 2013 Board of Education Regular Meeting / Study Session, Admin. Ctr., 7:00 p.m. September 3, 2013 First Day of School for Students: Half Day K-5 and Full Day 6-12 September 9, 2013 Board of Education Regular Meeting, Admin. Ctr., 7:00 p.m. September 23, 2013 Board of Education Regular Meeting / Study Session, Admin. Ctr., 7:00 p.m.

IX. ADJOURNMENT Motion to adjourn the meeting at ________p.m. Moved by:_____________ Supported by:__________ Vote:_______

Notice of Nondiscrimination - Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et.Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board is responsible. Rochester Community Schools has designated the following individuals as Compliance Coordinators: Title IX, Title II and Section 504 Students: Assistant Superintendent for Instruction, 501 W. University, Rochester, MI 48307 (248)726-3106; Equal Employment Opportunity/Section 504 for non-students: Chief Human Resource Officer, 501 W. University, Rochester, MI 48307 (248)726-3110 NOTE: Backup information pertaining to items on the board agenda is available for review at the Rochester Community Schools District Web Site under Board of Education and the Community Relations Department. Anyone planning to attend the meeting who is in need of special assistance under the Americans with Disabilities Act is asked to contact the Community Relations Department at 248-726-3185 at least 48 hours prior to the meeting.

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Spotlight on Success Communications Consent Items Reports Unfinished Business New Business

PRESENTATION / REPORT Instructional Human Resources Business Program/Department

INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Debi Fragomeni, Assistant Superintendent for Instruction Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other:

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): Citizens Requesting Placement on the Agenda Doug Hill

COSTS ASSOCIATED WITH RECOMMENDATIONS:

SOURCE OF FUNDING:

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Academic Spotlight Communications Student/Staff Recognition/Spotlight on Success Consent Items Unfinished Business Administrative Reports New Business PRESENTATION / REPORT Instructional Human Resources Business Program/Department INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other: DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): Recommend Approval of Current Bills Payable (submitted on-line). COSTS ASSOCIATED WITH RECOMMENDATIONS: $12,712,540.12 SOURCE OF FUNDING: N/A

ROCHESTER COMMUNITY SCHOOLS BOARD REPORT June 8, 2013 - July 26, 2013
Accounts payable checks GENERAL FUND EXPENDITURES (11,21,52) 06/14/2013 06/21/2013 06/28/2013 07/05/2013 07/12/2013 07/18/2013 07/19/2013 07/26/2013 TOTAL GENERAL FUND EXPENDITURES Amount 214,860.46 993,033.64 509,542.33 479,486.63 279,877.35 2,041.25 248,973.82 817,355.73 $3,545,171.21 Totals

STUDENT ACTIVITY EXPENDITURES (61, 24) 06/14/2013 06/21/2013 06/28/2013 07/05/2013 07/12/2013 07/19/2013 07/26/2013 AGENCY FUND EXPENDITURES (62) 06/14/2013 06/21/2013 06/28/2013 07/05/2013 07/19/2013 07/26/2013 TOTAL BOOKSTORE/STUDENT ACTIVITY/AGENCY SCHOOL LUNCH FUND EXPENDITURES (25) 06/14/2013 06/21/2013 06/28/2013 07/05/2013 07/19/2013 07/26/2013 TOTAL SCHOOL LUNCH FUND EXPENDITURES

57,453.13 36,701.33 54,399.63 27,351.95 4,955.00 4,955.85 2,004.25 4,462.54 2,030.61 210.35 105.00 4,172.00 2,184.63 FUND EXPENDITURES

$200,986.27

1,475.77 86.55 2,255.39 462,789.29 $466,607.00

BUILDING & SITE EXPENDITURES 07/12/2013 41-9001 07/19/2013 TOTAL CAPITAL PROJECTS EXPENDITURES (41) DEBT RETIREMENT EXPENDITURES (31) 06/14/2013 07/12/2013 TOTAL DEBT RETIREMENT EXPENDITURES

5,250.00 4,628.00 $9,878.00

112.50 65,782.45 $65,894.95

SUBTOTAL ACCOUNTS PAYABLE CHECKS

$4,288,537.43

BANK TRANSFERS 6/8/13-7/26/13 11 General 6/8/13-7/26/13 31 Debt 6/8/13-7/26/13 25 Food Service 6/8/13-7/26/13 52 Foundation SUBTOTAL BANK TRANSFERS

8,423,322.64 474.51 205.54 $8,424,002.69

TOTAL DISBURSEMENTS FOR PAYMENT APPROVAL

$12,712,540.12

A complete copy of the Accounts Payable Report is available at the Rochester Community Schools Administration Center or at the district website under the District Information heading to Business Services to Files and Folders to District Expenditures to Files and Folder to Fiscal Year 2013-2014 to Board meeting approval date. Information from this report will be available on Tuesday after the Board meeting.

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Points of Pride Communications Student/Staff Recognition/Spotlight on Success Consent Items Unfinished Business Reports New Business PRESENTATION / REPORT Instructional Human Resources Business Program/Department INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Dr. Robert Shaner, Superintendent Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other:

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): 2013-2014 School Calendar, Schedule E. COSTS ASSOCIATED WITH RECOMMENDATIONS: Budgeted

SOURCE OF FUNDING: General Fund

Robert Shaner, Ph.D.


Superintendent

Daniel Romzek
Assistant Superintendent for Business

Debi Fragomeni
Assistant Superintendent for Instruction

501 W. University Drive Rochester, MI 48307 Phone: 248.726.3000 Fax: 248.726.3105

Elizabeth A. Davis
Chief Human Resource Officer

Date: August 7, 2013 To: Board of Education Dr. Robert Shaner, Superintendent From: Elizabeth Davis, Chief Human Resource Officer Re: Adoption and Implementation of Tentative Agreement on 2013-2014 School Calendar

On July 22, 2013, a tentative agreement was reached between the Board of Education and the Rochester Education Association on a school calendar for the 2013-2014 school year. At the August 12, 2013 meeting you will be asked to adopt and implement the tentative agreement. This 2013-14 school calendar adds .5 teacher work day from the 2012-13 calendar. There are 173 student days for elementary students and 175 student days for secondary students.

SCHEDULE E - School Calendar 2013/2014


W Th T August 21 August 22 August 27 New Teacher Orientation New Teacher Orientation Teachers Report to Buildings PM Teacher Room Preparation Full Day Professional Development (K-12) AM Professional Development (Personal/Virtual, K-12) Full Day of School for Students (6-12) Half Day of School for Students (K-5) Half Day of Professional Development (K-5) Full Day Professional Development (K-12) Evening Conferences (6-8) Evening Conferences (9-12) Evening Conferences (9-12) Evening Conferences (6-8) End of 1st Marking Period AM Teacher Records (K-12) PM Fall Conference Compensatory Time (K-12) Election Day No Students AM Professional Development (K-12) PM Professional Development (6-12) Afternoon Conferences (K-5)

W Th T

August 28 August 29 September 3

F W Th W Th F M

October 4 October 9 October 10 October 16 October 17 November 1 November 4

November 5

T Th T W

November 12 Evening Conferences (K-5) November 14 Evening Conferences (K-5) November 26 Thanksgiving Recess Begins at End of Day (K-12) November 27 AM Professional Development (Personal/Virtual, K-12) PM Fall Conference Compensatory Time (K-12) December 2 Classes Resume (K-12)

M F M

December 20 Winter Recess Begins at End of Day (K-12) January 6 Classes Resume (K-12)

M W

January 20 January 22

Martin Luther King Jr. Holiday Recess (K-12) No students AM Student Exams (6-12) PM Teacher Records (6-12) AM Student Exams (6-12) PM Teacher Records (6-12) No Students (K-5) AM Student Exams (6-12) AM Teacher Records (K-5) PM Teacher Records (K-12) End of 2nd Marking Period/1st Semester 2nd Semester Begins/ 3rd Quarter Begins PM Professional Development (6-12) No Students PM Professional Development (K-5) No Students Midwinter Recess Begins at End of Full Day (6-12) Midwinter Recess Begins at End of Half Day (K-5) AM Professional Development (Personal/Virtual, K-12) PM Spring Conference Compensatory Time (K-12) Classes Resume (K-12) Evening Conferences (9-12) Evening Conferences (6-8) Professional Development (K-8) No Students MI Merit-ACT at High Schools for Grade 11** H.S. Building-Based Professional Development - No Students (9, 10 & 12) MI Merit-ACT at High Schools for Grade 11 Late Start for Grades 9, 10 & 12 H.S. Professional Development Evening Conferences (6-8) MI Merit-ACT at High Schools for Grade 11 Late Start for Grades 9, 10 & 12 H.S. Professional Development Evening Conferences (9-12) End of 3rd Marking Period (K-12) Spring Recess for Students Begins at End of Full Day (K-12) AM Teacher Records (K-12) PM Spring Conference Compensatory Time (K-12)

Th

January 23

January 24

M Th F

January 27 February 13 February 14

February 18

W W Th T

February 19 February 26 February 27 March 4

March 5

Th

March 6

T Th

March 11 April 3

April 4

April 14

Classes Resume (K-12) 4th Quarter Begins Evening Conferences (K-5) Good Friday Holiday Recess (K-12) No Students Evening Conferences (K-5) Professional Development (K-12) No Students Memorial Day Holiday Recess (K-12) No Students AM Students Exams (6-11) PM Teacher Records (6-12) AM Student Exams (6-11) PM Teacher Records (K-12) AM Student Exams (6-11) AM Teacher Records (K-5) PM Teacher Records (K-12) End of 4th Marking Period/2nd Semester/School Year

W F Th M M W

April 16 April 18 April 24 May 5 May 26 June 11

Th

June 12

June 13

182 TEACHER REPORTING WORK DAYS + 2 DAYS @ 0.5 COMPENSATORY TIME + 3 DAYS @ 0.5 PERSONAL PROFESSIONAL DEVELOPMENT TOTAL TEACHER WORKDAYS=184.5 175 H.S. STUDENT DAYS 175 M.S. STUDENT DAYS 173 ELEMENTARY STUDENT DAYS CALENDAR SPECIFIC NOTATIONS: * (1) The teacher work day for full day professional development is 8:00 am until 11:15 am, a 60-minute duty free lunch and 12:15 pm until 3:00 pm. * (2) If at any time a planned district-wide Professional Development Program has not been scheduled for a designated district-wide session, the professional development will become building based. **The high school teacher work day for March 4, 2014 is 7:10 am until 12:30 pm exclusive of lunch. The high school teacher work day for March 5 and March 6, 2014 is 7:10 am until 2:35 pm.

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Spotlight on Success Communications Consent Items Reports Unfinished Business New Business

PRESENTATION / REPORT Instructional Human Resources Business Program/Department

INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Debi Fragomeni, Assistant Superintendent for Instruction Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other:

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): To approve the Mr. Zabat and Mrs. Pierobon taking CBA classes from the Michigan Association of School Boards.

COSTS ASSOCIATED WITH RECOMMENDATIONS: $1,275.00.

SOURCE OF FUNDING: General Fund

August 07, 2013 MICHAEL A. ZABAT ROCHESTER COMMUNITY SCHOOLS 416 BOLINGER ST ROCHESTER, MI 48307-2815

CBAs @ Fall Conference, Lansing Center Thursday, October 24, 2013 through Sunday, October 27, 2013

Lansing Center 333 East Michigan Avenue Lansing, MI 48933 (517) 483-7400

You are registered for the following:


Function Quantity Rate Amount

CBA 102 - Policy October 27, 2013 8:00 am CBA 109 - Board Governance for Data Informed Decision Making October 27, 2013 12:00 pm

1 1

85.00 85.00

85.00 85.00

Total Payment
Balance

170.00 170.00 0.00

Billing Policy: A $25.00 fee will be added per attendee to any balance due as of the date of the class/event. Cancellation Policy: All cancellations must be in writing. A $25.00 cancellation fee will be charged for any and all cancellations. Substitutions are accepted in lieu of a cancellation. No refund one week from event. MASB reserves the right to CANCEL all classes with fewer than 15 participants. Classes may be rescheduled due to weather.
Event Contact:

Mary McCarthy, Administrative Assistant Michigan Association Of School Boards 1001 Centennial Way Ste 400 Lansing, MI 48917-8249 Phone: (517) 327-5900 Fax: (517) 327-0775 Email: mmccarthy@masb.org Web site: www.masb.org

August 07, 2013 MICHAEL A. ZABAT ROCHESTER COMMUNITY SCHOOLS 416 BOLINGER ST ROCHESTER, MI 48307-2815

CBAs @ Oakland Schools Friday, December 06, 2013 through Saturday, December 07, 2013

Oakland Schools 2111 Pontiac Lake Rd Waterford, MI 48328-2736 (248) 209-2123

You are registered for the following:


Function Quantity Rate Amount

CBA 103 - School Finance & School Budget December 6, 2013 3:30 pm CBA 104 - Basic School Law December 6, 2013 12:15 pm CBA 107 - Labor Relations December 6, 2013 8:30 am CBA 105 - Curriculum & Instruction December 7, 2013 12:15 pm CBA 106 - Community Relations Leadership December 7, 2013 8:30 am CBA 108 - Navigating the Legislative Process December 7, 2013 3:30 pm

1 1 1 1 1 1

85.00 85.00 85.00 85.00 85.00 85.00 Total Payment


Balance

85.00 85.00 85.00 85.00 85.00 85.00 510.00 510.00 0.00

Billing Policy: A $25.00 fee will be added per attendee to any balance due as of the date of the class/event. Cancellation Policy: All cancellations must be in writing. A $25.00 cancellation fee will be charged for any and all cancellations. Substitutions are accepted in lieu of a cancellation. No refund one week from event. MASB reserves the right to CANCEL all classes with fewer than 15 participants. Classes may be rescheduled due to weather.

August 07, 2013 JANE PIEROBON ROCHESTER COMMUNITY SCHOOLS 1204 CLEAR CREEK DR ROCHESTER, MI 48306-3577

CBAs @ Fall Conference, Lansing Center Thursday, October 24, 2013 through Sunday, October 27, 2013

Lansing Center 333 East Michigan Avenue Lansing, MI 48933 (517) 483-7400

You are registered for the following:


Function Quantity Rate Amount

CBA 109 - Board Governance for Data Informed Decision Making October 25, 2013 6:00 pm

85.00

85.00

Total Payment
Balance

85.00 85.00 0.00

Billing Policy: A $25.00 fee will be added per attendee to any balance due as of the date of the class/event. Cancellation Policy: All cancellations must be in writing. A $25.00 cancellation fee will be charged for any and all cancellations. Substitutions are accepted in lieu of a cancellation. No refund one week from event. MASB reserves the right to CANCEL all classes with fewer than 15 participants. Classes may be rescheduled due to weather.
Event Contact:

Mary McCarthy, Administrative Assistant Michigan Association Of School Boards 1001 Centennial Way Ste 400 Lansing, MI 48917-8249 Phone: (517) 327-5900 Fax: (517) 327-0775 Email: mmccarthy@masb.org Web site: www.masb.org

August 07, 2013 JANE PIEROBON ROCHESTER COMMUNITY SCHOOLS 1204 CLEAR CREEK DR ROCHESTER, MI 48306-3577

CBAs @ Oakland Schools Friday, December 06, 2013 through Saturday, December 07, 2013

Oakland Schools 2111 Pontiac Lake Rd Waterford, MI 48328-2736 (248) 209-2123

You are registered for the following:


Function Quantity Rate Amount

CBA 103 - School Finance & School Budget December 6, 2013 3:30 pm CBA 104 - Basic School Law December 6, 2013 12:15 pm CBA 107 - Labor Relations December 6, 2013 8:30 am CBA 106 - Community Relations Leadership December 7, 2013 8:30 am CBA 108 - Navigating the Legislative Process December 7, 2013 3:30 pm CBA 223 - Parliamentary Procedure for Board Members December 7, 2013 12:15 pm

1 1 1 1 1 1

85.00 85.00 85.00 85.00 85.00 85.00

85.00 85.00 85.00 85.00 85.00 85.00

Total Payment
Balance

510.00 510.00 0.00

Billing Policy: A $25.00 fee will be added per attendee to any balance due as of the date of the class/event. Cancellation Policy: All cancellations must be in writing. A $25.00 cancellation fee will be charged for any and all cancellations. Substitutions are accepted in lieu of a cancellation. No refund one week from event. MASB reserves the right to CANCEL all classes with fewer than 15 participants. Classes may be rescheduled due to weather.

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Points of Pride Communications Student/Staff Recognition/Spotlight on Success Consent Items Unfinished Business Reports New Business PRESENTATION / REPORT Instructional Human Resources Business Program/Department INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Robert Shaner, Superintendent Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other: Debbi Hartman

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): To approve Michael J. Webber as a Director on the Rochester Community Schools Foundation Board. Mr. Webbers resume is attached. COSTS ASSOCIATED WITH RECOMMENDATIONS:

SOURCE OF FUNDING:

Michael James Webber 2311 Walton Blvd. #42 Rochester Hills, MI 48309 248-375-0858 Home 517-231-1392 Cell webbermi77@comcast.net Education Bachelor of Arts in International Relations, James Madison College, May 2001 Journalism, College of Communication Arts and Sciences, Related Area Michigan State University, East Lansing, MI. Michigan Political Leadership Program Fellow, 2006, Michigan State University, East Lansing, MI Work Experience Vice President and At-Large Representative, Rochester Hills City Council, Rochester Hills, MI, November 2007 - Present (Second Term Expires November 2015). Assist the president in meeting preparation and parliamentary procedure. Serve on various citizen and legislative committees, including the Brownfield Redevelopment Authority, the Police and Road Funding Technical Review Committee and the Strategic Planning and Policy Review Committee. Agent, Nickel & Saph Insurance Agency, Mount Clemens, MI, November 2010 Present. Work with Municipal clients to establish best practices for risk management. Address claims dealing with Property, Liability, and Workers Compensation. Chief of Staff, Office of State Representative Marty Knollenberg, Lansing, MI, January 2008 - November 2010. Assisted the representative in all legislative duties, including work on the House Commerce, New Economy and Quality of Life, and Transportation Committees. Oversaw office Budget and Personnel. Coordinated Press Releases and Media Strategies. Organizations & Activities Member, Oakland County Executive L. Brooks Pattersons Elite 40 under 40 Class of 2013. 58th Chapter President, Rochester Area Junior Chamber (Jaycees), January 2013 Present. Member of Board of Directors 2009 Present. Member of Chapter since 2007. Member of the Board, Older Person Commission Governing Board, Rochester, MI, December 2009 Present. President, Rochester Area Chamber of Commerce Legislative Committee, January 2010 - Present. Member since January 2008. Member, Michigan Municipal League Legislative Governance Committee, January 2009 Present. Member, Oakland County Republican Party Executive Committee, November 2012 Present. Republican Precinct Delegate from Rochester Hills Prec. # 7 since August 2008.

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Spotlight on Success Communications Consent Items Reports Unfinished Business New Business

PRESENTATION / REPORT Instructional Human Resources Business Program/Department

INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Debi Fragomeni, Assistant Superintendent for Instruction Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other:

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): Superintendents Business and Operations Committee Report

COSTS ASSOCIATED WITH RECOMMENDATIONS: N/A

SOURCE OF FUNDING: N/A

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Spotlight on Success Communications Consent Items Reports Unfinished Business New Business

PRESENTATION / REPORT Instructional Human Resources Business Program/Department

INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Debi Fragomeni, Assistant Superintendent for Instruction Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other:

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): Superintendents Report

COSTS ASSOCIATED WITH RECOMMENDATIONS: N/A

SOURCE OF FUNDING: N/A

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: Regular AGENDA PLACEMENT Spotlight on Success Communications Consent Items Reports Unfinished Business New Business PRESENTATION / REPORT Instructional Human Resources Business Program/Department INFORMATIONAL / DISCUSSION ACTION ITEM Special Closed Study Session

ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Debi Fragomeni, Assistant Superintendent for Instruction Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other:

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): Resignations (4) New Hires (9) Administrative Appointments (8) COSTS ASSOCIATED WITH RECOMMENDATIONS:

SOURCE OF FUNDING:

TO:

DR. ROBERT SHANER SUPERINTENDENT OF SCHOOLS ELIZABETH DAVIS CHIEF HUMAN RESOURCE OFFICER August 7, 2013 August 12, 2013

FROM:

DATE: RE:

RESIGNATIONS Michelle Recking, ScienceTeacher at Rochester High School submitted her letter of resignation effective at the end of the 2012-2013 school year. Ms. Reckling has been with the district since August, 2002. Andrea Archer, ESL Consultant/Reading Recovery Teacher at Hampton Elementary School submitted her letter of resignation effective at the end of the 2012-2013 school year. Ms. Archer has been with the district since August 2003. Barbara Boren, First Grade Teacher at Brooklands Elementary School submitted her letter of resignation effective at the end of the 2012-2013 school year. Ms. Boren has been with the district since August 2011. Ali Hamka, Assistant Principal at Hart Middle School submitted his letter of resignation effective August 3, 2013. Mr. Hamka has been with the district since August, 2004.

NEW TEACHER HIRES Stephanie Redman, Family and Consumer Science Teacher, Reuther Middle School Craig Rizzi, Science/Math Teacher, Stoney Creek High School Kevin Briksi, Social Studies Teacher, Rochester High School Jane Carpenter, Math/Science Teacher, ACE Kelsey Knapp, Math Teacher, Stoney Creek High School Lindsay Yax, Resource Room Teacher at Hamlin Elementary School Colleen Krumholz, German and English Teacher at Adams and Rochester High School Lauren Staniszewski, Instrumental Music, Stoney Creek High School Jacqueline Luci, Information Literacy Specialist, Musson Elementary School

ADMINISTRATIVE APPOINTMENTS

Rochester High School - 11 Month Assistant Principal The district received 327 applications for the position of 11 month Assistant Principal at Rochester High School. The candidates were narrowed to 11 candidates who were interviewed by Charles Rowland, Neil DeLuca, Dave Harwell and Robert Byrd. Four candidates were asked to return for a final interview with Charles Rowland, Dave

Harwell and Michael Behrmann. We are recommending that Pasquale Cusumano be appointed to this position. Rochester High School - Athletic Supervisor The district received 57 applications for the position of Rochester High School Athletic Supervisor. The field was narrowed to 10 candidates who were offered interviews with Charles Rowland, Neil DeLuca, Dave Harwell, Shane Redshaw, and Jason Rapp. We are recommending Mr. Luke Beach for this position.

RACE - Supervisor The district received 80 applications for the Adult Education Supervisor (RACE). This position requires administrative certification and the field was narrowed to nine candidates who were interviewed by Dave Harwell and Mary Dykstra. The field was narrowed to two finalists who were then invited to a final interview with Beth Davis and Dave Harwell. We are recommending that Mr. Sean Lively be appointed to the position.

Hart Middle School - Assistant Principals The district received 386 applications for the position of Assistant Principal at Hart Middle School. With the resignation of Ali Hamka, there were two Assistant Principal positions to fill. The committee interviewed 18 applicants. Three individuals were invited back for a second interview. We are recommending that both Wendy Darga and Seth Berg be appointed to the Assistant Principal positions at Hart Middle School.

Hamlin Elementary School - Principal The district received 165 applications for our two elementary principal openings. After one round of interviews was unsuccessful, Debi Fragomeni and Beth Davis interviewed Gary van Staveren for the Hamlin Elementary Principal position. They then asked Mr. van Staveren to meet with the building interview committee made up of four teachers and the PTA president. After a meeting with Dr. Shaner we are recommending that Gary van Staveren be appointed to the position of Hamlin Elementary Principal. Van Hoosen Middle School Interim Principal With the appointment of Michael Behrmann to the Executive Director of Elementary Education position, Dr. Shaner has appointed current Assistant Principal Dan Mooney to serve as the Interim Principal for the 2013-14 school year. Mr. Mooney has served as Assistant Principal at Van Hoosen since August of 2011. Long Meadow Elementary Interim Principal With April Wuest taking a leave of absence for the 2013-14 school year, Dr. Shaner has appointed Denise Bereznoff to serve as the Interim Principal at Long Meadow for the 2013-14 school year. Ms. Bereznoff was an Elementary Principal and retired from the district in 2012.

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Points of Pride Communications Student/Staff Recognition/Spotlight on Success Consent Items Reports Unfinished Business New Business PRESENTATION / REPORT Instructional Human Resources Business Program/Department INFORMATIONAL / DISCUSSION ACTION ITEM ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other: Mrs. Talbert, President, Board of Education DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): To approve the Board of Education Truth-in-Budgeting Hearing Minutes of June 17, 2013. COSTS ASSOCIATED WITH RECOMMENDATIONS:

SOURCE OF FUNDING:

ROCHESTER COMMUNITY SCHOOLS


501 West University Drive, Rochester, Michigan June 17, 2013
BOARD OF EDUCATION TRUTH-IN-BUDGETING HEARING

C ALL TO ORDER AND PLEDGE A public hearing of the Board of Education for the Rochester Community Schools, Rochester, Michigan was held on Monday, June 17, 2013, in the Rochester Community Schools Administration Center, 501 West University Drive, Rochester, Michigan. President Beth Talbert called the meeting to order at 6:48 p.m. RECORD ROLL Members Present: Members Absent: Others Present: Beth Talbert, Lisa Nowak, Pat Piskulich, Jennifer Berwick, Jane Pierobon, Michael Zabat Chuck Coutteau with notice Robert Shaner, Dan Romzek, Beth Davis, Debbi Hartman, John Stoner, Jeff Mozdzierz, Irene Larson, Dave Harwell, Debi Fragomeni, Sandra Srabian, Christine Keener, and approximately 15 visitors.

TRUTH-IN- BUDGETI NG HE ARING Mr. Dan Romzek, Assistant Superintendent for Business Affairs, stated that it is a legal requirement for the budget information to be presented to the public for their review and comment prior to the Board adopting the budgets for the next fiscal year. Levy information presented included: General Fund support from non-homestead properties was renewed May 5, 2005 for 19.9767 mills, the maximum allowed to levy is 18.0 mills. This levy is good until 2014 and will not require an override until the rollback is .90 or below. o 2013-2014 local tax support from non-homestead property is expected to be $16.86 million. Debt Service Fund levy is 6.70 mills, local tax support from all property is expected to be $27 million (includes allowance for uncollected taxes and taxes abated by tax tribune). The District Budget Overview includes the following funds: General Fund Athletic Fund Bookstore Fund Capital Projects Fund Debt Service Fund School Lunch Fund

A handout with information on the taxes levied and each fund was available at the meeting and is available on the district website.

Board of Education Truth-In-Budgeting Hearing Meeting Minutes June 17, 2013 Page 2 ADJO URNMENT A motion was made to adjourn the meeting at 7:00 p.m. Moved by: Ms. Nowak Supported by: Mrs. Berwick Motion carried: 6-0 Respectfully submitted: Christine Keener Recording Secretary Approved by: ________________________ Secretary, Board of Education

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Points of Pride Communications Student/Staff Recognition/Spotlight on Success Consent Items Reports Unfinished Business New Business PRESENTATION / REPORT Instructional Human Resources Business Program/Department INFORMATIONAL / DISCUSSION ACTION ITEM ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other: Mrs. Talbert, President, Board of Education DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): To approve the Board of Education Regular and Organizational Meeting Minutes of June 17, 2013. COSTS ASSOCIATED WITH RECOMMENDATIONS:

SOURCE OF FUNDING:

ROCHESTER COMMUNITY SCHOOLS


501 West University Drive, Rochester, Michigan BOARD OF EDUCATION REGULAR AND ORGANIZATION MEETING June 17, 2013

C ALL TO ORDER A Regular and Organizational Meeting, Open to the Public, of the Board of Education for the Rochester Community Schools, Rochester, Michigan was held on Monday, June 17, 2013, in the Rochester Community Schools Administration Center, 501 West University Drive, Rochester, Michigan. President Beth Talbert called the meeting to order at 7:00 p.m. Board members led in the Pledge of Allegiance. ROLL C ALL Members Present: Members Absent: Others Present: Beth Talbert, Lisa Nowak, Pat Piskulich, Jennifer Berwick, Jane Pierobon, Michael Zabat Chuck Coutteau with notice Robert Shaner, Dan Romzek, Beth Davis, Debbi Hartman, John Stoner, Jeff Mozdzierz, Irene Larson, Dave Harwell, Debi Fragomeni, Sandra Srabian, Christine Keener, and approximately 17 visitors.

COMMUNIC ATIONS A. Secretary of the Board of Education Mr. Piskulich shared the following communication that the Board of Education received since the prior meeting: Billie Moore regarding the district calendar and Lisa Mikhjian regarding commencement ceremonies at Ultimate Soccer Arena. B. Citizens Requesting Placement on the Agenda None C. Members of the Board of Education Mrs. Berwick received communication from Renee Ronan regarding staffing at Adams High School. Mrs. Talbert received communication from Ms. Cole regarding her daughters building placement for next year. SPO TLIGHT O N SUCCESS - Optimists Oratorical Contest Winners The Rochester Optimist Clubs Oratorical Contest was held on March 16, 2013 at the Rochester Hills Public Library. The topic of this years speech was Why My Voice is Important. The Optimists Oratorical Contest winners addressed the Board. Tyler Harper, from West Middle School explained why he wrote his speech on freedom of speech, and RKhal Hargro from Stoney Creek High School gave the speech she prepared for the competition. CONSENT AG END A A motion was made to approve the following Consent Agenda items as presented: A. To approve the Current Bills Payable for May 28, 2013 to June 7, 2013 in the amount of $2,982,584.41.

Board of Education Regular and Organizational Meeting Minutes June 17, 2013 Page 2

B. To approve the Board of Education Regular Meeting Minutes of June 3, 2013. C. To approve the Board of Education Meeting Dates for the 2013-2014 school year. D. To approve the Administrative Employment Contract Extensions. E. To approve the School Meal Price Recommendations for 2013-2014. The administration is not recommending any changes to school meal prices for the 2013-2014 year. F. To approve the Purchase of Computers from Dell, Inc. not to Exceed $250,000.00. Source of Funding: General Fund Technology Replacement Funds and 22i Technology Readiness Grant Funds. G. To approve the Head Start Directors Report for April, 2013 and May, 2013. H. To approve the second reading of the proposed deletions and revisions of the following policies: Deletions Policy 1320 Assistant Superintendent for Business Affairs Policy 1401 Assistant Superintendent for Instruction Policy 4111 Creating a New Position Revisions Policy 3410.02 Guest Teacher Compensation Policy 4113 Requisition of a New Position Moved by: Mr. Piskulich Supported by: Mrs. Pierobon Vote: 6-0 REPO RTS A. Superintendents Committee Reports (Informational Item) Ms. Davis Ms. Davis, Chief Human Resource Officer, shared information from the Superintendents Policy Committee meeting that took place on June 11, 2013. Discussion included a presentation from attorney Bob Lusk regarding Lusk Albertsons policy service. The policy committee was in favor of retaining the firm for this service. B. RACE Update (Information Item) Mr. Harwell and Mrs. Srabian Mr. Harwell and Mrs. Srabian gave a presentation regarding the review of the RACE programming and conclusions. The RACE study was initiated under the direction of Interim Superintendent Tresa Zumsteg. The RACE supervisor was responsible for ESL, High School Completion, Adult Basic Education, GED classes and GED testing. These were housed at RACE. The supervisor was also responsible for Career Technical Education (CTE) and Career Focused Education (CFE). These were housed in the high schools. The conclusion of the study was that the programs and GED testing that were housed at RACE should continue to be under the supervision of the RACE supervisor and should be continued in a manner that is cost effective and in line with the grant, state aid and tuition/fee funding. The CTE and CFE programs will move to the Curriculum Department which will oversee the applicable grants.

Board of Education Regular and Organizational Meeting Minutes June 17, 2013 Page 3 The meeting recessed at 7:35 p.m. (due to a severe weather warning) and reconvened at 8:03 p.m. Board discussion and questions included the CTE/CFE position, state of the art programing, advertising for the RACE program, CTE elective courses, career cruising software, facility usage, the savings related to the RACE Study, and communicating this information to the RACE staff. Dr. Shaner shared that Mr. Cumming is leading the committee for housing these programs and the recommendation will be brought back to the Board in January 2014. C. Human Resources Recommendations (Action Item) Ms. Davis A motion was made to approve the Human Resources Recommendations as presented. Moved by: Mr. Zabat Supported by: Ms. Nowak Ms. Davis, Chief Human Resource Officer, presented the following recommendations: LEAVE OF ABSENCE Michelle Griffith, Spanish Teacher, Adams High School RETIREMENTS Randolph McKay, Coordinator, Adams High School Sharon Bienkowski, Principal, Delta Kelly Elementary School RESIGNATIONS Eric Kausch, Administrative Intern, Hart Middle School Vote: 6-0 NEW BUSI NESS A. Renewal of the district memberships to the Michigan High School Athletic Association (MHSAA) $0; the Michigan Association of School Boards (MASB) $8,160.00 and the MASB Legal Trust Fund $493.00. (Action Item) Mrs. Talbert shared that she provides consulting presentations for the MASB which she receives compensation for and feels her vote would be a conflict of interest. A motion was made to approve the renewal of the district memberships to the Michigan High School Athletic Association (MHSAA) $0; the Michigan Association of School Boards (MASB) $8,160.00 and the MASB Legal Trust Fund $493.00 as presented. Moved by: Mrs. Berwick Supported by: Mrs. Pierobon Abstentions: Mrs. Talbert Vote: 5-0-1 B. 2013 Tax Rate Certification (Action Item) Mr. Romzek Mr. Romzek presented the recommendation to approve the property tax rates for the 2013/2014 budget year. The current operating levy of 18 mills will be levied on non-primary residence property in 2013/2014, with 50% in the summer and 50% in the winter, as in past years. This will generate $16.9 million of operating taxes for the General Fund. This tax levy covers the local portion of the $7,922 foundation allowance, which equates to $1,116 per student, and the $6,806 balance of the foundation allowance

Board of Education Regular and Organizational Meeting Minutes June 17, 2013 Page 4 comes from state aid. The administration recommended keeping the debt millage of 6.70 mills for the 2013/2014 year, which is the same as the 2012/2013 levy. This millage will generate $27.7 million in property taxes which will be used to pay the 2013/2014 principal and interest payments for the districts outstanding debt. A motion was made to approve the 2013 Tax Rate Certification as presented. Moved by: Ms. Nowak Supported by: Mrs. Berwick Vote: 6-0 C. Chartwells Contract Renewal for 2013/2014 (Action Item) Mr. Romzek Mr. Romzek presented the recommendation for the extension of the districts contract with Chartwells for the management and operation of the districts food service program for 2013/2014. The district began contracting with Chartwells in 2010/2011. Michigan Department of Education (MDE) rules do not allow districts to enter into multi-year contracts for food service management. Instead, they allow districts to renew their existing one-year agreements up to four times, which requires districts to re-bid these services after that five year period. After the 2013/2014 year, the district would be able to extend the contract one more year before having to re-bid these services for the 2015/2016 year. The district has been very pleased with our partnership with Chartwells. Tracy Hizer, Director, and Kim Sinclair, Executive Chef, have become an integral part of the districts administrative team and their program has been very successful in Rochester. The program has demonstrated increased student participation, improved operating efficiencies, improved menu offerings and quality of food being served, and provided significant additional financial support to the General Fund for indirect costs. Tracy and her supervisor Ann Smith are looking to submit Rochester for a Center for Excellence designation with Chartwells next year, which is a very highly regarded designation on a districts program and only a few Chartwells accounts earn this outstanding designation. A motion was made to approve the Chartwells Contract Renewal for 2013/2014 as presented. Moved by: Mrs. Pierobon Supported by: Mr. Zabat Board discussion and questions included the USDA new food standards, participation number, and an update on the implementation of the ideas generated including new vegetarian options. Vote: 6-0 D. Adopt the 2013-2014 Budget Resolutions (Action Item) Mr. Romzek Mr. Romzek recommended the Board adopt the Budget Resolutions for the districts General Fund, Athletics Fund, Bookstore Fund, Capital Projects Fund, Debt Services Fund, and School Lunch Fund. A motion was made to adopt the 2013-2014 Budget Resolutions as presented. Moved by: Ms. Nowak Supported by: Mrs. Berwick Mrs. Romzek read the 2013-2014 Budget Resolutions. Vote: 6-0

Board of Education Regular and Organizational Meeting Minutes June 17, 2013 Page 5

2013-2014 ORG ANI Z ATION AL I TEM S (Action Item) Mr. Romzek A motion was made to approve the 2013-2014 Organizational Items as presented. Moved by: Mr. Piskulich Supported by: Mr. Zabat Mr. Romzek read the following Organizational Items: 1. Establishment of Depository Accounts and Check Signatories That the following depository accounts and check signatories be established for the 2013-2014 fiscal year. Comerica Bank Depository Signatory: Assistant Superintendent for Business Affairs General Fund (11) Demand Deposit and Investment Accounts General Fund (11) Payroll Controlled Disbursement Account General Fund (11) Accounts Payable Controlled Disbursement Account General Fund (11) Money Market Fund General Fund (11) School Depository Demand Deposit and Investment Account General Fund (11) Health Care Reimbursement Controlled Disbursement Account General Fund (11) Section 125 Controlled Disbursement Account General Fund (11) Debit Checking Account Athletics Fund (21) Demand Deposit and Investment Account Bookstore Fund (24) Demand Deposit and Investment Account Food Service Fund (25) Demand Deposit and Investment Account Debt Retirement Fund (31) Demand Deposit and Investment Account Debt Retirement Fund (31) Money Market Account Capital Projects Fund (41) Demand Deposit and Investment Accounts Rochester Community Schools Foundation (52) Demand Deposit and Investment Account Student Activity Fund (61) Demand Deposit and Investment Account Support Organization Fund (62) Demand Deposit and Investment Account Charles Schwab Endowments Signatory: RCS Foundation Director Multiple Accounts Charles Schwab Endowments, Foundation Directed Deposit Accounts Investments: Ambassador Capital Management Bank of America Bank of New York Mellon Citizens Bank Charles Schwab Comerica Bank Fifth Third Bank Huntington Bank

J.P. Morgan Chase Michigan Liquid Asset Fund Plus Michigan National Bank Multi-Bank Securities, Inc. National City Bank of Michigan & Illinois The Bank of Rochester U.S. Bank

Board of Education Regular and Organizational Meeting Minutes June 17, 2013 Page 6

2. Persons Authorized to Make Investments on Behalf of Rochester Community Schools: Assistant Superintendent for Business Affairs Director of Budget and Finance 3. Persons Authorized to Enter into Agreements with Financial Institutions for Commercial Card Agreements, Custodial Agreements, and Other Financial Transactions: Superintendent of Schools Assistant Superintendent for Business Affairs Director of Budget and Finance 4. Establishment of Authorized Persons to Sign in the Name of Rochester Community Schools: That the following persons be authorized to sign for the listed purposes in the name of the Rochester Community School District: Master Employee Contracts Board President Superintendent of Schools Individual Employee Contracts Superintendent of Schools Chief Human Resource Officer Third Party Contracts for Substitutes and Administrators Superintendent of Schools Chief Human Resource Officer Third Party Contracts for Non-Instructional Supporting Services Superintendent of Schools Assistant Superintendent for Business Affairs Director of Educational Technology and Information Services Director of Facility/Operations/Transportation Third Party Contracts for Employee Benefit Programs and Services Superintendent of Schools Assistant Superintendent for Business Affairs Chief Human Resource Officer Titles, Deeds, Leases, and Easement Agreements Board President Superintendent of Schools Assistant Superintendent for Business Affairs Director of Facility/Operations/Transportation

Board of Education Regular and Organizational Meeting Minutes June 17, 2013 Page 7

Reports to the State Department of Education Superintendent of Schools Assistant Superintendent for Instruction Assistant Superintendent for Business Affairs Chief Human Resource Officer Director of Assessment and Grants Director of Budget and Finance Director of Community Relations and RCS Foundation Director of Educational Technology and Information Services Director of Elementary Education Director of Facility/Operations/Transportation Director of Secondary Education Director of Special Education Construction Contracts Superintendent of Schools Assistant Superintendent for Business Affairs Director of Facility/Operations/Transportation Federal Aid Agreements and Reports Superintendent of Schools Assistant Superintendent for Business Affairs Assistant Superintendent for Instruction Director of Budget and Finance Special Education Agreements Superintendent of Schools Assistant Superintendent for Business Affairs Assistant Superintendent for Instruction Director of Budget and Finance Director of Special Education Community Education Agreements Superintendent of Schools Assistant Superintendent for Business Affairs Purchase Orders Assistant Superintendent for Business Affairs Purchasing Supervisor Grant Authorization Grantee and Superintendent of Schools Assistant Superintendent for Business Affairs Director of Assessment and Grants Director of Budget and Finance 5. Newspapers for Official Publications That the Oakland Press and the Rochester Post be designated as the newspapers for official publications of legal notices for the Board of Education.

Board of Education Regular and Organizational Meeting Minutes June 17, 2013 Page 8

6. Designation of District Legal Counsel Representation That the firm of Thrun Law Firm, P.C., be designated as the districts legal counsel for bond, capital projects, and other matters. That the firm of Clark Hill, P.L.C., be designated as the districts legal counsel for business-related matters. That the firm of LaPointe and Butler, P.C., be designated as the districts legal counsel for special education matters. That the firm of Keller Thoma, P.C., be designated as the districts legal counsel for labor relations. That the firm of Lusk & Albertson, P.L.C., be designated as the districts legal counsel for student, human resource, and policy matters. 7. Authorize Summer and Winter Tax Collection for Each Municipality That the Assistant Superintendent for Business Affairs or Director of Budget and Finance be authorized to request summer and winter tax collection from each municipality. 8. Designation of Person Responsible for Implementing Public Notice Requirements of the Open Meetings Act That the Executive Assistant to the Superintendent be designated as the person responsible for implementing the public notice requirements of the Open Meetings Act, Section 5 (1). 9. Designation of Property/Liability Insurance Carriers That M.A.I.S.L. Joint Risk Management Trust provide property, general, and other liability insurance coverage, and that Cannon Cochran Management Services, Inc., provide workers compensation coverage. 10. Designation of Persons to Serve as Director and Alternate Director to the M.A.I.S.L. Joint Risk Management Trust That the Assistant Superintendent for Business Affairs be named Director and that the Executive Assistant to the Assistant Superintendent for Business Affairs be named Alternate Director to the M.A.I.S.L., Joint Risk Management Trust. Vote: 6-0

ADDI TION AL BUSINESS A. Citizens Present at the Meeting None

Board of Education Regular and Organizational Meeting Minutes June 17, 2013 Page 9

B. Members of the Administration Dr. Shaner congratulated the RCS 2012-2013 graduates and thanked Mrs. Srabian and Mr. Harwell for presenting the RACE information to the Board. C. Members of the Board of Education Mr. Zabat attended the Oakland County School Boards Association meeting and collected awards of merit for Ms. Nowak and Mr. Coutteau on behalf of the Michigan Association of School Boards (MASB). Mrs. Talbert thanked Dr. Shaner and Mrs. Hartman for coordinating the second Community Dialogue Breakfast at Rochester College. Mrs. Talbert also thanked the district administrators for their great work during the transitions that have taken place over the past year. ANNO UNCEM ENTS Upcoming RCS Events August 12, 2013 Board of Education Regular Meeting, Administration Center, 7 p.m. August 15, 2013 Board of Education Retreat, Administration Center, 5 p.m. to 9 p.m. August 16, 2013 Board of Education Retreat, Administration Center, 8 a.m. to 5 p.m. August 26, 2013 Board of Education Regular Meeting / Study Session, Administration Center, 7 p.m. ADJO URNMENT A motion was made to adjourn the meeting at 8:55 p.m. Moved by: Mr. Zabat Supported by: Mrs. Pierobon Vote: 6-0 Respectfully submitted: Christine Keener____ Recording Secretary Approved by: ________________________ Secretary, Board of Education

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Spotlight on Success Communications Consent Items Reports Unfinished Business New Business

PRESENTATION / REPORT Instructional Human Resources Business Program/Department

INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Debi Fragomeni, Assistant Superintendent for Instruction Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other: Beth Talbert, President of Board of Education

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): Approve the Superintendents Evaluation Process

COSTS ASSOCIATED WITH RECOMMENDATIONS: N/A

SOURCE OF FUNDING: N/A

The evaluation cycle for the Superintendent is based on the calendar year. It is understood that as the chief executive of the district, the goals of the Superintendent are broad and strategic in nature and may require more than one calendar year for completion. Specific measurables will be assigned to each goal for the annual performance review cycle.

Evaluation of the Superintendent: Board Process

January Following the midyear retreat, the Superintendent and Board will agree to a set of goals with measurables for the purposes of the annual evaluation. This will include: a. Agreed upon measures for student achievement. b. Agreed upon goals with measurable for the next performance cycle. February The Superintendent goals will be approved by the Board of Education no later than the first meeting in February. July The Superintendent will provide a written update on the progress or completion of Superintendent goals. August The Board will conduct a closed session for the purposes of a midyear evaluation of the Superintendent. October The Superintendent will provide a written update on the progress or completion of Superintendent goals for the performance cycle. November The Board will conduct the evaluation of the Superintendent as follows: a. Board members will provide an individual evaluation of the Superintendent and submit this to the Board President by the date requested. b. The Board President will compile the evaluations of all Board members and call a closed meeting for the purpose of developing a final evaluation document. c. The Board President will call a closed meeting for the purpose of conducting the evaluation with the Superintendent. December The Board will present and approve the Superintendents evaluation at a regular Board meeting. Note: Because the Superintendent is new to the district, the first set of goals/measurables will be established in August 2013 for a shortened review cycle, ending in December 2013.

Process and Calendar:

Superintendent Performance Review


(Adapted from the form recommended by the National Center for NonProfit Boards)

For: Dr. Robert Shaner Performance Review Period from January 20_____ to December 20_____

Highly Effective Effective Not Effective

Section A: Student Achievement (up to 50%)


4550 3544 034

__________/50%

1. Student Achievement: How effective has the Superintendent been in accomplishing the student achievement goals and objectives approved by the Board of Education? (Board agrees to the measurement that will be used to determine the superintendents impact on student achievement and results)
Superintendent Comments: Board Comments:

Section B: Leadership and Goal Attainment

__________/50%

Outstanding leadership is the result of a clear vision and mission; appropriate strategies to achieve this vision, success at achieving established goals, and the demonstration of appropriate leadership behavior. As such, please give an overall effectiveness rating to the Superintendent based on leadership and goal attainment. You may wish to revisit your ratings after completing section C.


Highly Effective Effective Not Effective 4550 3544 034

2.

Vision, Mission & Strategy: How effective has the Superintendent been in developing and sharing a clear understanding of the mission and strategy of the organization and in playing a key role in translating that mission into realistic action? (first year, establishing strategic plan, following years evidence of a vision/mission driven superintendent) Superintendent Comments: Board Comments:

3.

District Goals Achievement & Results: For the performance period under review, how effective has the Superintendent been in accomplishing the goals and objectives approved by the Board of Education? (first year, Board approves August December goals. To get on cycle, Board then approves goals/objectives in January can be for more than one year with appropriate benchmarks) Superintendent Comments:

4. Board Comments:

Leadership Qualities How effective has the Superintendent been in demonstrating leadership through appropriate personal qualities (integrity, flexibility, commitment), interpersonal skills (communication, influence), and leadership skills (trust, vision, team development)? Superintendent Comments:

Board Comments:

C.

Section C1: Management of Resources:


5. Superintendent Comments: Board Comments: 6.

This section is completed in order to provide feedback for the Superintendent about his performance in a variety of functional areas. Please provide comments for each of the items in C1, C2, and C3. Based on responses, the Board may wish to discuss professional development opportunities for the Superintendent or adjust the Leadership Effectiveness rating.

Functional Areas of Leadership

Staff Management: How effective has the Superintendent been in ensuring that the highest quality staff are hired, trained, held accountable and professionally developed?

Instructional Management: How effective has the Superintendent been in demonstrating a thorough knowledge of the instructional programs and services in the district and provides appropriate oversight for the provision of high quality education for all students? Superintendent Comments: Board Comments:

7.

Fiscal Management: How effective has the Superintendent been regarding financial matters and in establishing a system that allows for accurate accounting and informed financial decision making? Superintendent Comments:

Board Comments: 8. Facilities/Operations Management: How effective has the Superintendent been in assuring that the organization has suitable systems, policies, and processes for accounting and fund management, personnel management, facility management, technology and risk management? Superintendent Comments: Board Comments:

C2.
9.

Professional Relationships
Board Relationship: How effective has the Superintendent been in working effectively with the Board, maintaining high quality and open communication and a collegial and professional environment? Superintendent Comments: Board Comments:

10.

Parent Relationships: How effective has the Superintendent been in maintaining and cultivating a positive professional reputation with parents, responding appropriately to parent concerns, and appropriately including parents in decisionmaking? Superintendent Comments:

Board Comments: 11. Community Relationships: How effective has the Superintendent been in maintaining a positive professional reputation in the local community and cultivating effective partnerships with public officials, community leaders and relevant community organizations? Superintendent Comments: Board Comments:

C3.
12.

Other Expectations
Other Expectations: How effective has the Superintendent been in responding appropriately to unanticipated or difficult situations and to those specific challenges associated with the unique mission of this organization? Superintendent Comments:

Board Comments: 13. Board Comments: Professional Development: How effective has the Superintendent been in developing and following a clear path of professional development? Superintendent Comments:

___________________________________________________________________________________ Evaluation Summary:


A. Student Achievement (50%) B. Leadership (50%) Overall Effectiveness Rating _____Highly Effective = 90100% _____Effective = 7089% _____Not Effective = 70% and below
Superintendent Comments: Board Comments:

__________ __________

Superintendent MidYear Evaluation


(beginning August 2014)



The Superintendent has submitted a midyear progress report on the goals established and approved by the Board of Education. As part of the annual review process, please comment on the following items and submit to the Board President no later than August _____, 2014.

1. 2. 3. 4.

In reviewing the Superintendents progress report, are there areas that stand out as exceptional thus far in this calendar year?

In reviewing the Superintendents progress report, are there areas of concern that you have at this time?

Are there any benchmarks or deadlines that you believe the Board should consider changing at this point in time?

Please provide any additional comments youd like to share with the Superintendent.

Rochester Community Schools Board of Education TRANSMITTAL FORM


DATE OF BOARD MEETING: August 12, 2013 Regular Special Closed Study Session

AGENDA PLACEMENT Spotlight on Success Communications Consent Items Reports Unfinished Business New Business

PRESENTATION / REPORT Instructional Human Resources Business Program/Department

INFORMATIONAL / DISCUSSION ACTION ITEM

ADMINISTRATOR SUBMITTING Robert G. Shaner, Superintendent Debi Fragomeni, Assistant Superintendent for Instruction Daniel B. Romzek, Assistant Superintendent for Business Elizabeth Davis, Chief Human Resource Officer Other:

DESCRIPTION OF REPORT CONTENTS (including purpose, recommendation, critical points): Resolution in Support of Storm Water Pollution Prevention Initiatives at Rochester Community Schools.

COSTS ASSOCIATED WITH RECOMMENDATIONS: N/A

SOURCE OF FUNDING: N/A

Robert Shaner, Ph.D.


Superintendent

Daniel B. Romzek
Assistant Superintendent for Business 501 W. University Drive Rochester, MI 48307 Phone: 248.726.3000 Fax: 248.726.3105 www.rochester.k12.mi.us

Debi Fragomeni
Assistant Superintendent for Instruction

Elizabeth A. Davis
Chief Human Resource Officer

MEMORANDUM August 6, 2013 TO: FROM: RE: Dr. Robert Shaner Daniel Romzek, Assistant Superintendent for Business John Stoner, Director of Facility, Operations & Transportation Recommendation for Approval of Resolution in Support of Storm Water Pollution Prevention Initiatives at Rochester Community Schools

Several years ago, the district developed and implemented a comprehensive Storm Water Pollution Prevention Initiative (SWPPI) Plan, as required by state law. This plan contains policies and procedures for control and management of storm water runoff and along with long-term operation and maintenance of structural storm sewer systems located at the school districts sites. The district recently went through an audit of its plan by representatives from the Michigan Department of Environmental Quality. During the course of this audit, RCS was alerted that the district is required to have a resolution approved by the Board of Education in support of efforts in preventing pollution related to storm water drainage. We have prepared the attached recommended resolution for this program. This resolution simply affirms the districts statutory requirements for implementation of its plan and affirms that the district will continue enforcement and instruction efforts to help minimize storm water pollution on school sites. Based on this information, we recommend THAT the Board of Education approves the resolution in support of the district s Storm Water Pollution Prevention Initiatives, as presented. Please let us know if you have any questions or concerns.

Rochester Community Schools Board of Education Resolution in Support of Storm Water Pollution Prevention Initiatives

WHEREAS, Rochester Community Schools (RCS) owns and operates facilities within the boundaries of the Detroit urbanized area which discharges storm water though a municipal separate storm sewer system (MS4) to surface waters of the State of Michigan; and WHEREAS, The Michigan Department of Environmental Quality Water Bureau maintains oversight and regulatory authority for compliance with the terms and conditions of the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System discharge permit; and WHEREAS, Rochester Community Schools has applied for and received permit coverage to discharge storm water from Rochester Community Schools facilities to the MS4; and WHEREAS, Rochester Community Schools agrees to comply with the NPDES Municipal Separate Storm Sewer System discharge permit requirements, and WHEREAS, Rochester Community Schools has developed a Storm Water Pollution Prevention Initiative (SWPPI) outlining the policies, procedures, and best management practices to be employed by the district to comply with the general watershed permit requirements, and WHEREAS, the conditions of the NPDES Municipal Separate Storm Sewer System discharge permit require Rochester Community Schools to develop and implement policies and procedures to ensure compliance with post-construction storm water discharges for new development and redevelopment projects containing an area of disturbance exceeding one acre, and WHEREAS, Rochester Community Schools agrees to obtain a construction site permit from the local municipality or other governing unit for new development and redevelopment projects that disturb an area exceeding one acre, and WHEREAS, Rochester Community Schools agrees to inspect, operate, and maintain structural controls for the purpose of reducing pollutant contribution, control runoff, and decrease or eliminate stream bank erosion due to storm water runoff. THEREFORE, be it resolved that the Rochester Community Schools Board of Education is highly committed to practicing sound environmental principals including the reduction of pollutants to surface waters though discharges of storm water. The Board hereby approves and instructs the district Superintendent to enforce the above listed policies and procedures for control of storm water runoff and long-term operation and maintenance of structural controls as part of the overall Rochester Community Schools Storm Water Management Program. Duly passed and approved by the Rochester Community Schools Board of Education, Oakland County, Michigan this 12th day of August, 2013. Approved: Attest:

________________________ President

______________________ Secretary