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Fiscal Year 2008

David J. Socolow


Section I: Background Page 4

Section II: Mission, Goals and Objectives Page 4

Section III: Eligibility Page 5

Section IV: Program and Planning Requirements Page 6
Program Participant Eligibility Page 6
Participant Stipends Page 6
Drivers License Restoration Page 7
Mentoring Assistance Page 7
Marketing, Outreach and Recruitment Page 7
Program Budget Page 8

Section V: Proposal Content and Checklist Page 9

Section VI: Explanation of Components Page 9
Applicant Title Page Page 9
LWD General Provisions Page 9
Consortium Partner Form Page 9
Performance by a Consortium Partner Page 10
Program Description Page 10
Case Management and Support Services Page 11
Statement of Need Page 11
Marketing, Outreach and Recruitment Plan Page 12
Organizational Commitment and Capacity Page 12
Training Curriculum and Schedule Page 12
Schedule of Consortium Meetings Page 13
Attendance Policy Page 13
Plan Describing Placement of Graduates Page 13
Budget Summary and Budget Narrative Page 13

Section VII: Reporting Requirements Page 13
Monthly Activity Report Page 14
Monthly Financial Report Page 14
Closeout Report Page 14

Section VIII: Proposal Evaluation Criteria Page 15

Section IX: Benchmarks for Evaluation and Program Outcomes Page 16

Section X: Dissemination of Notice Page 16


Section XI: Technical Assistance Workshop Page 16

Section XII: Application Submission Page 17

Section XIII: Award Process Page 17

Section XIV: Proposal Forms Page 18
Title Page Page 19
General Provisions Page 20
Consortium Partner Form Page 28
Outreach and Recruitment Form Instructions Page 29
Outreach and Recruitment Form Page 30
Budget Summary Form Page 31
Directions to LWD Page 32


Fiscal Year 2008


In collaboration with the New Jersey Department of Transportation (DOT), the
Department of Labor and Workforce Development (LWD) is announcing the FY08
Notice of Grant Opportunity for the Highway Construction Trades Training Program for
Women and Minorities (HCTTP-WM). The primary outcome of this program is to
increase apprenticeship opportunities for women and minorities in those building
trades normally associated with federal highway construction funding. Such trades
include Laborers, Carpenters, Electricians, Iron Workers, Operating Engineers, Dock
Builders, Truckers, and other skilled craft employment. LWD has been administering
similar programs for other government agencies since 2002. In addition, the
department has historically been a leader in facilitating workforce training and
reemployment programs on a statewide basis.

In 2007, LWD continued to evaluate and analyze the previously funded Pre-
Apprenticeship programs. The evaluation included an extensive review of training
programs, funding levels, budgets, regional structure, participants, curriculum, wage
and educational gains. As a result, LWD is outlining below the FY 08 Highway
Construction Trades Training Program for Women and Minorities.


The mission of the Highway Construction Trades Training Program for Women and
Minorities (HCTTP-WM) is to promote outreach and training in the highway
construction trades for women and minorities.

This Notice of Grant Opportunity (NGO) is being made available to achieve two
primary goals:

1. Increase opportunities for women and minorities to acquire skills and
construction employment and to benefit economically from the construction
projects in their communities.

2. Assist contractors and trade unions in recruiting and training women and
minorities to fill their workforce needs.

LWD, in conjunction with the DOT, has established the following four objectives to
achieve the above-named goals:

1. To place program graduates into union sponsored registered apprenticeship

2. To place program graduates into non-union sponsored registered
apprenticeship programs;

3. To place program graduates into quality construction jobs, which are defined
as jobs with a pay rate of at least 51% above the state minimum wage;

4. To have an educational gain of at least one grade level for all program


This is a one-year competitive grant program open to the following eligible providers:

1. Community-Based Organizations
2. Labor Organizations
3. Employers/Contractors
4. Public Vocational Schools within New Jersey
5. Institutions of higher education
6. Public or private non-profit agencies
7. Trade organizations which represent a particular trade, group of trades,
contractors or employers
8. Faith-Based organizations

The maximum grant award for each is $300,000 based on a maximum of 30
graduates at a maximum cost of $10,000 per graduate. The actual award amount is
contingent upon the level of funding available from the Department of Transportation

All grant proposals must establish a lead agency. The lead agency serves as the
applicant agency of record, the legally recognized fiscal agent for the grant project
and the single point of contact for LWD. The lead agency is responsible for
overseeing the implementation of all aspects of the grant, i.e., project and spending
plan; grant project monitoring and reporting; outreach and recruitment; and fiscal
management. It is essential that the applicant carefully construct result-oriented
goals and objectives that support the programs’ stated goals and objectives, together
with the program description and budget, providing a comprehensive plan for the
successful accomplishment of the program.

All applicants, regardless of whether they may have participated in the past, are
considered new applicants for this funding cycle, and will be evaluated on the basis
of quality, comprehensiveness, completeness, accuracy and appropriateness of
response to the NGO. The standard selection criteria (pages 14-15) will be used to
review and select applications.

NOTE: Applicants previously funded through this grant program must provide
detailed documentation of past effectiveness and performance in meeting and/or

exceeding performance standards as a part of the HCTTP-WM program. Such
performance is to be included as part of the applicant’s “Organizational Commitment
and Capacity” section of this application. Please refer to page 12 for additional

Applicants not previously funded under this grant program must provide a narrative
describing their organizational capacity, resources, commitment and any
demonstrated ancillary program successes in similar type of programs. Such
information is to be included as part of the applicants “Organizational Commitment
and Capacity” section of this application. Please refer to page 12 for additional


Your proposal should summarize all of the components as outlined in Section V. In
addition, this section will provide additional parameters and program policies which
your proposal must conform to.

Program Participant Eligibility - In accordance with general registered apprenticeship
requirements, LWD require the participants:

o Be at least 20 years of age at the time of enrollment in the HCTTP-WM
o Possess a high school diploma or GED**;
o Possess a valid driver’s license or be able to obtain one prior to graduation
from the HCTTP-WM program (see license restoration section);
o Remain drug free throughout the entire program and submit to drug testing;
o Score a minimum 7th grade level on the Test of Adult Basic Education (TABE);
o Demonstrate a legitimate interest in pursuing a career in the building and
construction trades.

* A maximum of 10% of the program participants may be between 18 and less
than 20 years old.

** A maximum of 10% of participants can enroll without a diploma or GED, but
must obtain the GED before the end of the training cycle.

Participants that do not meet the requirements for the HCTTP-WM program are
required to be referred to the One-Stop Centers for appropriate services.

Participant Stipends - The grant allows the consortium to offer a $75 weekly stipend
for the participants attending the pre-apprenticeship training. Indicate in your
proposal how the payment of stipends will be based on a participant’s attendance,
progress and performance for the payment period.

Drivers License Restoration - The grant allows the consortium to offer financial
assistance to participants needing restoration of their driving privileges. LWD will
allow no more than 10% of the total class enrollment be allowed to enter training
without a valid driver’s license. Prior to being accepted into the HCTTP-WM program,
participants must establish proof of their ability to have their driver’s licenses
restored within the timeframe of the class, and have the ability to match the State
contribution toward the restoration. The maximum level of assistance for driver’s
license restoration is $1,000 per participant.

Mentoring Assistance - The Department of Labor and Workforce Development, as
part of this program, offers Mentoring Assistance grants to sponsors of both union
and non-union registered apprenticeship programs. The mentoring assistance
program is administered separately from this NGO process. Detailed information will
be provided and explained upon approval of your request for funding.

Marketing, Outreach and Recruitment - The FY 08 NGO is limiting the total number of
program graduates to 30 per grant. This focus requires efforts to be strategically
placed on the roles of marketing, outreach and recruitment. Accordingly, individuals
assigned the role(s) should be qualified and have a proven track record for success.

Past experience and analysis has indicated the ideal participants are those 20 years
of age and older. Therefore, marketing, outreach and recruitment efforts should
focus on that age group. Possible sources could include One-Stop Career Centers,
those underemployed or unemployed, adult evening programs at
vocational/technical institutions, community and faith-based organizations,
community college graduates, college drop-outs, etc.

As indicated on the Consortium Partner Form (page 28), those partners identified to
provide marketing, outreach and recruitment will pre-screen potential candidates to
be certain that they meet the minimum Program Participant Eligibility (outlined
above) and demonstrate a legitimate interest in pursuing a career in the building and
construction trades.

The lead agency should conduct an orientation for all pre-screened individuals to
ensure program requirements are met, and training requirements are clearly
understood. The lead agency must establish a panel interview process to make the
final selection of training class participants. The panel must, at a minimum, include
the following: Lead Agent Program Director/Coordinator; Lead Agent Case Manager;
two union apprenticeship coordinators; and a construction contractor.

Lead agents are required to host participant/family orientations. The orientations
should give a realistic overview of the construction industry, clearly define the training
start and end dates, participant requirements, attendance policy and stipends.
Candidates must clearly understand the commitment they are required to make in
order to graduate from the program.

Program Budget – A well-constructed budget that implements cost-effective
approaches to development and delivery of programs and services will be given
competitive preference. A minimum of 50% of the total budget must go toward
Direct Student Services, a minimum of 40% toward outreach and marketing and a
maximum of 10% toward administrative costs. Only direct costs for three areas can
be included in your budget proposal: Direct Student Services; Marketing, Outreach
and Recruitment; and Administrative Costs. Costs that cannot be included in the
budget proposal include: construction or renovation costs; costs of memberships to
associations or organizations; overnight or out-of-state travel or indirect costs. Indirect
costs are those costs the organization incurs but are not readily identifiable due to
costs overlapping different programs (i.e., computer maintenance and repair,
electricity, payroll services, etc).

The budget must relate to the activities and program components described in the
proposal and must include the following:

Direct Student Services (Minimum of 50%) – personnel and benefit expenses
for employees directly related to direct student services. Other costs include,
but not limited to, placement coordinator costs, labor liaison costs, travel for
students to training centers, drug testing, basic skills testing, program
supplies for students, instructor costs, case management costs, drivers license
restoration costs, participant stipends, life skills training, physical conditioning
training, classroom training costs.

Marketing, Outreach and Recruitment (Minimum of 40%) - includes expenses
associated with marketing the program including, but not limited to postage,
printing of materials, advertising, outreach events, promotional materials,
personnel and benefit costs for employees directly related in marketing,
outreach and recruiting.

Administrative Costs (Maximum of 10%) – includes expenses for
administrative costs including, but not limited to audits, insurance, utility,
office rental, staff not included in direct student services or outreach and

Mileage for grant-related travel will be reimbursed at the State-approved rate of .31
cents per mile. Mileage and toll expenses can only be provided for travel within New
Jersey. No out of state travel will be reimbursed. Also, no overnight accommodations
are permitted within the budget. Budget modifications will be kept to a minimum
and must have the approval of LWD.


To ensure consistency and fairness of evaluation, LWD requires that each applicant
seeking funding under this grant program submit an application that includes, at a
minimum, the components listed below. All components in the proposal must be in

the order as listed below. All items listed are required and failure to include the
required documentation may result in the application being removed from
consideration for funding. This list should be used as a guideline to ensure that all
required forms are included in the application. A description of each component is
listed in this section, after the checklist.

Required Location Form Included
Page 10 Applicant Title Page
Page 10 LWD General Provisions
Page 10 Consortium Partner Form(s)
Page 11 Performance by a Consortium Member
Page 11 Program Description
Page 12 Case Management and Support Services
Page 12 Statement of Need
Page 13 Marketing, Outreach, and Recruitment Plan and
Page 13 Organizational Commitment and Capacity
Page 13 Training Curriculum and Schedule
Page 14 Schedule of Consortium Meetings
Page 14 Attendance Policy
Page 14 Plan Describing Placement of Graduates
Page 14 Budget Summary and Budget Narrative


1. Applicant Title Page: The Applicant Title Page can be found on page 19.
Complete all sections of the form and attach it to the front of the application, six
(6) original signature pages are required. This is the first page of your
application package. Indicate the area your proposal covers. Ensure Sections I
and II are complete and all information is accurate on the form. The Chief
Executive Officer must sign and date the form.

2. LWD General Provisions: The General Provisions can be found on pages 20-26.
Please carefully review and sign this document and include all pages of the
general provisions in your grant proposal. The signature of the Chief Executive
Officer indicates the organization’s acceptance of these provisions.

3. Consortium Partner Form: Consortium partners with clearly defined roles,
responsibilities and agreed upon activities, are key to the success of a pre-
apprenticeship program. Each consortium partner will be required to complete
and sign, along with the Lead Agency, a Consortium Partner Form (page 28).
These documents must be completed for each partner and submitted with the
proposal indicating and agreeing to the roles, responsibilities and activities. As
outlined below, LWD is requiring certain stakeholders as consortium partners
and in part, some of their roles, responsibilities and activities:

¾ Two local unions and one private contractor involved in public construction
projects: they must assist in the development and approval of the program
curriculum, selection panel of program participants, and consortium meetings;

¾ At least one community-based organization: general input and referral;

¾ At least one faith-based organization: general input and referral;

¾ Workforce Investment Board(s): referral, source/resource provided in
conjunction with leveraging resources;

¾ One-Stop Career Center(s): referral, source/resource provided in conjunction
with leveraging resources (assessment, testing, etc.). The One-Stop Career
Centers offer an array of no-cost services that could be leveraged by the
grantee including recruitment, assessment and testing (TABE, etc.). These
resources should be incorporated into your consortium proposal.

A separate Consortium Partner agreement form must be included for each
consortium partner. This document indicates that a representative of the
organization has participated in the development of the application and the
organization agrees to participate in the proposed activities described in the
application. The form must clearly identify well defined goals and exactly
what activities the organization will be responsible to conduct, as well as
timelines for completion. A partner form must be completed by each
Workforce Investment Board (WIB) and One-Stop Career Center in your

4. Performance by a Consortium Member: A written narrative explaining the policy
and procedure of correcting the poor performance of consortium partners who
are inactive or not accomplishing their activities and tasks and how ultimately
they will be removed from the consortium.

5. Program Description: The applicant must submit a unified plan that will cover
the full grant program. The Program Description must integrate the program
and activities of each consortium member into one document and state the
need for the program, its purpose and projected outcomes. Do not do a
separate one for each partner. The Program Description must include details of
your Marketing, Outreach and Recruitment Plan, and also include case
management services, curriculum and your plan on placing graduates into
registered apprenticeship programs and quality construction jobs. List all goals
and objectives of the consortium. Objectives should be measurable, achievable,
realistic and consistent with the needs described. Provide a timeframe for the
accomplishment for each objective. A description of how additional funding
sources and/or resources, both monetary and non-monetary, will be leveraged
to maximize the impact of the grant award and provide a value added program
for the participants.

6. Case Management and Support Services: Case Management is a key element
to the success of the HCTTP-WM program. Your proposal must include details of
the case management services which will be provided during the grant period.
The State of New Jersey has been a major partner in the creation of a national
Work Readiness Credential (WRC). Utilization of the WRC is recommended. The
WRC is a nationally validated, portable, computer-based assessment that
measures readiness for entry-level jobs. For more information on the National
Work Readiness Credential and New Jersey’s participation, go to: or the NJ State Employment and Training Commission

It is important that the Case Manager has the following skills, knowledge, and

• Be familiar with the full range of services available through the One-Stop
Career Center as well as area social services and community resources.

• Develop a relationship with the One-Stop Career Center to refer non-
selected candidates for employment and training assistance.

• Develop a relationship with the building trade representative and union

• Establish relationships with the program participants and meet with them
regularly to track progress and address problems.

• Coach students in the selection of at least three trade interests that offer
the most opportunity for enrollment.

• Develop student employment plans for each participant outlining interests,
goals, test results and progress in training.

• Provide options and resources for those graduates not immediately placed
and continue to provide case management services to the end of the
contract year.

• Attend and participate in all training sessions and consortium meetings.

7. Statement of Need: Demonstrate the need for the project in relation to the
NGO. A need is defined as the difference between the current status and the
outcomes that the applicant would like to achieve. Documentation may include
a demographic description of your targeted area and research specifically
relating to all construction projects in New Jersey, including school construction
projects. This should also include projected number of apprenticeship
opportunities with unions and construction employers within your area.

8. Marketing, Outreach and Recruitment Plan: This narrative will describe your
marketing and outreach to the community. Details such as what organizations
you will target and detailed timeline for accomplishment. Strategies for
recruitment into the program must be included as well as a detailed description
of the screening process to select the most qualified participants, to ensure the
placement of a maximum of 30 program participants. The Outreach and
Recruitment form (page 30) must be completed and submitted with your
narrative. Instructions for completing this form are on page 29. Proposals
submitted without a 12-month marketing, outreach and recruitment plan will
not be considered.

9. Organizational Commitment and Capacity: Applicants need to describe their
commitment to addressing the conditions and/or needs identified, including the
organizational support that exists for implementing the proposed project. The
applicant must also state they have the management information system (MIS),
equipment and capacity needed to properly track and report participant
demographic and performance data to LWD and demonstrate the ability to
complete all required monthly reports and requests for information in
accordance with protocol and timelines established by LWD. The applicant
should also describe what experience they have had in implementing similar
types of projects as well as the outcomes. Additionally, the applicant should
focus on how previous experience will be applied to ensure successful
implementation of the proposed project.

10. Training Curriculum and Schedule: It is required that each applicant submit with
this proposal a curriculum outlining the components within this section of the
NGO and the associated hours for completion of each component. Experience
has shown that the involvement of the building and construction trades in the
design of the curriculum is critical to the success of the program. Include in your
proposal the name(s) of the union representative who assisted in the curriculum
development. The training curriculum should be focused on academic
preparation, allowing participants to be better prepared to take and pass the
entrance examinations for the building and construction trades. The curriculum
shall consist of 144 hours of pre-apprenticeship training. Seventy five percent
(75%) or 108 hours of classroom training in math, reading, locating information,
and critical thinking. Twenty five percent (25%) or 36 hours will be dedicated to
life skills, physical conditioning, safety, team building, workplace readiness and
career exploration. The applicant may deliver the training in one or two cycles to
generate the 30 total program graduates. The training cycles must be delivered
in a manner that coincides with the appropriate testing periods of the building
and construction trades. Accordingly, applicants must provide the testing cycles
of at least five trades in their area and demonstrate how the start and end dates
of their training cycles directly correlates with the testing period of the building
and construction trades. TABE testing must take place for all students prior to
instruction and at the conclusion of instruction training cycle. Provisions for a
refresher class must be included in each proposal. Field trips to union training
centers and/or worksite visits are required as part of the curriculum.

11. Schedule of Consortium Meetings: Grantees must have a consortium meeting
at least every other month, for a total of six consortium meetings during the one
year grant period. Grantees are required to submit the date, time and location
of each consortium meeting to LWD at least 2 weeks in advance of the meeting.
A sign in sheet must be maintained keeping a record of who was present and
minutes are required to be kept at each meeting. The minutes and sign in
sheets must be included with your monthly report to LWD.

12. Attendance Policy: Include a plan that clearly defines the maximum number of
absences allowed before the participant is removed from enrollment.

13. Plan Describing Placement of Graduates: A plan describing how the applicant in
conjunction with union and employer partners will achieve placement outcomes
• Placing at least 50% of program graduates into registered

• Placing at least 50% of program graduates with quality construction
employment which is defined as construction-related jobs with a pay
rate of at least 51% above the state minimum wage.

14. Budget Summary and Budget Narrative: The Budget Summary form is located
on page 31. A Budget Summary and Budget Narrative which reflects the full
proposed budget for the entire consortium must be completed. The Summary
and Narrative must also include all monetary and non-monetary funding sources
or resources within the budget. Amounts reported on the Budget Summary
must be fully supported by information provided on the Budget Narrative. The
Budget Narrative must have a demonstrated cost basis. The cost basis shows
how you arrived at the estimate you have provided. In most cases, the cost
basis includes a calculation (e.g. 50 notebooks @ $1.00 = $50.00). List items in
your Narrative in the same order as they appear on your Budget Summary. If
any cost is unusual, provide documentation or an explanation to support your
estimate. Budgets will be reviewed using the State of New Jersey policies and
regulations as a guideline. Follow the additional Budget guidelines as listed in
Section IV, page 8. Provide an explanation in your narrative based on the
budget, of how the grant amount requested is in compliance with the
requirement that not less than 50% of the funds are used for direct training and
employment and training support services.


Applicant must demonstrate their ability to track and report on the training program,
participants and results. Applicant must own the proper management information
system (MIS) to report results. Reports are required in Microsoft Word and Excel
programs and all reports must be mailed and electronically sent to LWD as required.

In an effort to keep the lines of communications open, any issues between the
grantee and any consortium partner(s) should be promptly communicated to LWD.

Grantees will be required to complete the following reports:

1) A monthly activity report, due by the 10th of each month, that lists all the
activity of the program, including but not limited to:

a) Demographic information on participants and graduates of the program;

b) Placement activity including demographic information on graduates placed
into an apprenticeship position or quality construction job;

c) Specific outreach and marketing conducted during the reporting period;

d) Case management services offered to individuals who dropped out of the

e) The activities and interaction you had with the One-Stop Career Center(s)
during the reporting period; and

f) Consortium activity for the reporting period along with a copy of the sign in
sheet and minutes.

2) A monthly financial report, due by the 10th of each month, detailing all the
expenses your have incurred for the prior month. LWD will provide a template of
the financial report to each successful grantee. Grantees will be paid on a
monthly reimbursement method after the financial report has been submitted to
and approved by LWD. Copies of receipts for all expenses, except for salaries and
benefits, must be submitted with each monthly report.

3) A closeout report, due within 30 days from the end of the grant period, shall
include a compilation of all the monthly reports including a full year financial
report and demographic information on graduate placement including employer
information. Final reimbursement will be subject to the submission and
acceptance of the final report to LWD.

The reporting forms will be provided and explained upon approval of your request
for funding.


This NGO is competitive and will be reviewed by a selection committee using a pre-
established set of requirements, which will include, but not be limited to the

a) Clearly defined plan on achieving mission, goals and objective of the HCTTP-
WM program. Including outreach, marketing and recruitment for your area.

b) A detailed description of the screening process to select the most qualified

c) Demonstrated ability to form partnerships with trade unions that will result in
the acceptance of participants into registered apprenticeships.

d) Documented commitment letter from trade unions of their full participation in
the entire pre-apprenticeship training program starting with the curriculum
development, recruitment process through acceptance into registered
apprenticeships and their willingness and plans to accept graduates into
registered apprenticeships.

e) Documented partnership with other non-union registered apprenticeship

f) Consortium Partner Form (page 28) outlining the roles, responsibilities and
agreed upon responsibilities of ALL consortium partners.

g) A description of how additional funding sources and/or resources, both
monetary and non-monetary, will be leveraged to maximize the impact of the
grant award in order to provide a value-added program for participants.

h) A copy of the 144 hour pre-apprenticeship curriculum dedicating seventy five
percent (75%) of classroom training in math, reading, locating information
and critical thinking. Twenty five (25%) will be dedicated to life skills, physical
conditioning, safety, team building, workplace readiness and career
exploration. The curriculum should outline the required components and
indicate the associated hours.

i) Detailed description of the training cycle(s) and how they correlate to the
testing periods of the building and construction trades.

j) A well defined budget with the cap of $300,000 and in keeping with cost
category caps.


The foundation for a successful pre-apprenticeship program rests with result-oriented
goals and objectives. It is essential, therefore, that the applicants meet the following
benchmarks and outcomes:

• The number of program graduates does not exceed 30.

• 90% of participants enrolled meet the Program Participant Eligibility

• No more than 10% of the total participants involved in the program will
receive assistance with driver’s license restoration.

• 50% of the program graduates will be placed in a registered apprenticeship

• 50% of the program graduates will be placed in a quality construction job
which is defined as jobs with a pay rate of at least 51% above the state
minimum wage

• An up-to-date comprehensive description of each construction trade and
union, including all relevant testing and entry requirements, will be completed
for use by program staff and participants prior to the start of the first training


LWD will disseminate this NGO to eligible agencies and providers, WIBs, the SETC
and Labor Union Organizations. The NGO will also be posted on LWD’s website

Additional copies of the NGO are available by contacting Office of Grants Operations
at LWD, P.O. Box 915 – 7th Floor, Trenton, NJ 08625-0915; phone 609-984-9414.


LWD will provide one technical assistance session for potential applicants. General
guidance on completing the budget forms will also be provided. It is important that
both the lead agency Program Director and Fiscal Officer attend this session.
Applicants are STRONGLY RECOMMENDED to attend the technical assistance
workshop that will be held: Thursday, February 7, 2008 at 10 am.

The workshop will be held at:
New Jersey Department of Labor and Workforce Development
13th Floor Auditorium, John Fitch Plaza
Trenton, New Jersey 08625

Directions to this session are on page 33. Due to limited seating, applicants must
RSVP to 609-984-9414 to attend the workshop. Registrants requiring special
accommodations for the technical assistance session should identify their needs at
the time of registration.


The responsibility for a timely submission rests with the applicant. LWD must receive
an original and six copies of the completed application no later than 4:00 PM on
February 25, 2008 without exception. LWD will not accept and cannot evaluate for
funding consideration an application received after this deadline.

The original and six (6) copies of the application with original signatures must be
mailed or delivered to:
New Jersey Department of Labor and Workforce Development
Ana Montero, Assistant Director
Office of Grants Operations
John Fitch Plaza
P.O. Box 915 – 7th Floor
Trenton, New Jersey 08625-0915
Postmarks are not acceptable evidence of timely submission; receipt by the due date
and time is required. Applicants are encouraged to hand-deliver the application to
the address above, send the application by Certified Mail, Return Receipt Requested
or arrange for delivery by an overnight delivery service to ensure timely delivery and
receipt of the application.

LWD will conduct an internal review, with the consultation of DOT, of each grant
application. An internal review team will evaluate the application on the basis of
quality, comprehensiveness, completeness, accuracy, and appropriateness to the
guidelines and requirements of this NGO. All applicants will be notified in writing of
the decision of the Department by February 29, 2008.

Upon the review and approval for an application for funding, a signed contract will be
sent to the grantee. This contract will provide the grantee with spending authority for
length of the contract. Grantees are not authorized to expend funds before or after
the contract period as shown on the contract.

*Due to unforeseen circumstances, dates may be subject to changes. Any changes
will be posted on the website.

Notice of Grant Opportunity

Section XIV
Proposal Forms

Highway Constructions Trades Training Program
Women and Minorities (HCTTP-WM)

Fiscal Year 2008

Highway Construction Trades Training Program for Women and Minorities - Title Page

TITLE OF NGO: Highway Construction Trades Training Program for Women and Minorities (HCTTP-WM)
DIVISION: Labor Planning & Analysis
OFFICE: Grant Operations

PROGRAM AREA: ____________________________






PREVIOUS FUNDING: Agency received funding from the NJ Department of Labor and Workforce Development
within the last two years of submission of this application.

PROJECT DIRECTOR (Please print or type name):



DURATION OF PROJECT: FROM: _____________ TO: _____________


APPLICATION CERTIFICATION: To the best of my knowledge and belief, the information contained in the application is true
and correct. The document has been duly authorized by the governing body of this agency, and we will comply with the attached
assurances if funding is awarded.

_______________________________________________ _____________________________________ ________________

(Please print or type name)

AND WORKFORCE DEVELOPMENT February 25, 2008 at 4:00 pm

- 19 -
General Provisions


For the purpose of this document, the following definitions apply:

• Grantor is defined as the New Jersey Department of Labor and Workforce
Development which is also referred to as the "Department."
• Contractor/Grantee is defined as any agency, organization or individual in direct
receipt of funds by written instrument from the Department.
• Subcontractor/Subgrantee is defined as any agency, organization or individual in
direct receipt of funds by written instrument from a Contractor/Grantee.


Funds expended in this project shall be those as Stated in the Agreement for the purposes
and functions outlined, unless changed by an approved modification. The
Contractor/Grantee shall be entitled only to reimbursement for actual expenses incurred or
obligated during the contract/grant period or during an approved extension agreed upon by
the Contractor/Grantee and the Department, and only in the amount specified in the
Agreement. All obligations shall be liquidated within three months of the completion of
the contract period or an approved extension.

Contractors/Grantees who are government or non-profit organizations must comply with
federal cost principles as established in OMB Circulars A-87, A-21, or A-122. These
circulars establish government wide cost principles, including a requirement that salaries
and wages charged to this contract be supported by personnel activity reports.


Contractor/Grantee warrants that the prices agreed upon are not less favorable than those
currently extended to any other customer for the same or similar articles in similar
quantities. Contractor/Grantee extends the same terms and conditions as extended to its
most favored customers and final price includes all common reductions for discounts,
rebates or other incentives. All goods procured under this contract shall be name brand,
first quality, new parts, unless otherwise specified.


A) Payments to the Contractor/Grantee or on behalf of the Contractor/Grantee shall be
issued only after the Agreement has been signed and agreed to by both parties. The
Contractor/Grantee will provide sufficient documentation that action has been
taken to carry out the terms and conditions of the Agreement. Upon receipt of the
requisite financial and narrative reports and other forms required by the Grantor
and upon appropriate certification by the Director of Accounting of the
Department, the Grantor will pay the Contractor/Grantee the contracted amount.

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B) The following is required to be submitted in a form satisfactory to the Department.
At its discretion, the Department may request additional reports.

Payment Voucher (Form PV 6/93) – This form will be submitted to the
Department, with supporting documentation that the contracted services are
operational and will continue to be for the length specified in the Agreement.


Contractor/Grantee agrees to provide all reports specified in this Agreement within the
established timeframe and to the satisfaction of LWD.


A) The Contractor/Grantee agrees to cooperate with any monitoring, evaluation,
and/or audit conducted by the Grantor or their designees and authorized agents.

B) The Contractor/Grantee will maintain its records and accounts in such a way as to
facilitate the preparation of financial Statements in accordance with generally
accepted accounting principles and the audits thereof and ensure that
Subcontractors/Sub-grantees also maintain records which are auditable. The
Contractor/Grantee is responsible for any disallowed costs resulting from any audit
exceptions incurred by its own organization or that of its subcontractors.

C) Contractors/Grantees who are governmental or non-profit organizations and receive
over $500,000 in either State or Federal funds agree to have an audit conducted
which meets the requirements of the Single Audit Act (United States Code Chapter
75 of Title 31), and Federal OMB Circular A-133, "Audits of States, Local
Governments, and Non-Profit Organizations”.

Government and non-profit organizations receiving more than $100,000 in
combination of State and Federal funds agree to have a financial audit in
accordance with Government Auditing Standards (Yellow Book Standards)

1) To meet these requirements, the Contractor/Grantee's audit reports must include
the auditor's opinion on the Contractor/Grantee's compliance with the material
terms and conditions of State grant agreements, State Aid programs, and
applicable laws and regulations.

2) Contractor/Grantee audit reports must contain a supplemental schedule of the
entity's State grant and State Aid financial assistance programs. This schedule
must show for each program:
State Grantor Organization
Program Title
State Account Number
Program Account
Total Disbursements

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D) Contractors/Grantees who are for-profit companies and receive $100,000 in either
State or Federal funds agree to have an independent audit which includes one of the

A grant specific audit in accordance with Government Auditing Standards (Yellow
Book), or; a financial audit report conducted under generally accepted auditing
standards which includes a separate report on compliance with contractual
provisions, or; a special report applying agreed upon procedures including but not
limited to reviewing and testing the cost and expenses incurred for which
reimbursement was requested to determine their propriety under the contract;
review of the training records which substantiate training was completed in
accordance with the contracts.

The Department reserves the right to accept alternate assurances of
Contractor/Grantee compliance in the event an independent audit can not be

E) The Department reserves the right to build upon the audit received. Interim audits
may be conducted at the discretion of the Department.

F) Contractors/Grantees agree to provide full access to their books and records and to
any audit or review of financial and compliance requirements of the Department.


A) All documents, patents, copyrights, data, studies, surveys, drawings, maps, models,
photographs, films, duplicating plates, reports, plans, and other materials prepared
by the Contractor/Grantee in connection with the project are the property of the
Department. Such material will be delivered to the Department upon request.

B) Retention--The Contractor/Grantee agrees to maintain all records pertinent to all
grants, contracts and agreements, including financial, statistical, property and
participant records and supporting documentation for a period of three years from
the date of the final expenditure report. The aforementioned records will be
retained beyond the three years if any litigation or audit is begun or if a claim is
instituted involving the grant or agreement covered by the records. In these
instances, the records will be retained until the litigation, audit or claim has been
finally resolved. The Contractor/Grantee agrees to insure that Sub-grantees retain
records in accordance with these requirements. In the event of the termination of
the relationship between Contractor/Grantee and Sub-grantees, the
Contractor/Grantee shall be responsible for the maintenance and retention of the
records of any Sub-grantees unable to retain them.

C) Access--The Grantor may investigate any matter it deems necessary to determine
compliance with State policy and/or procedures. The investigations authorized by
this provision may include examining records (including making certified copies
thereof), questioning employees, and entering any premises or onto any site in

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which any part of a program of the Contractor/Grantee is conducted or in which
any of the records of the Contractor/Grantee are kept.


The Contractor/Grantee is responsible and accountable for all equipment and
property purchased with funds under this Agreement, including purchases made by any
Contractor or Subcontractor receiving payments on behalf of the Contractor/Grantee. A
current inventory of such property and equipment, with a value of $1,000 or more, shall be
maintained by the Contractor/Grantee. Procedures for property records are outlined in the
NJSDA Guide for Contracting and Property Management, and the Contractor/Grantee shall
follow those procedures. The Contractor/Grantee agrees to provide the same security and
safekeeping measures for property paid for under this contract as the Contractor/Grantee
provides for the same or similar property owned by the Contractor/Grantee. The
Contractor/Grantee agrees to impose similar conditions upon any Contractor or
Subcontractor engaged to provide services under this contract.


Conferences or seminars conducted by the Contractor/Grantee shall be held at
the Contractor/Grantee’s facilities or at public facilities whenever possible.


Contractor/Grantee will perform all terms and conditions of this agreement unless a
provision allowing the subcontracting of work is contained in the agreement. All terms
and conditions applicable to the Contractor/Grantee would apply to any subcontractors or
third parties hired by the Contractor/Grantee.


Modification to the Agreement will be made in accordance with procedures prescribed by
the Grantor effective at the time of submission of the modification.

A) The Contractor/Grantee agrees to submit a written modification for approval prior
to changing any budget line item contained in this Agreement.

B) The Grantor and Contractor/Grantee agree to make any changes to this Agreement
only through a written modification.

C) All modifications to this Agreement will be appended to and become part of this

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The Contractor/Grantee agrees to attempt to resolve disputes arising from this Agreement
by administrative process and negotiations in lieu of litigation. The Contractor/Grantee
assures performance of this Agreement while any dispute is pending.

Any dispute arising under this grant or Agreement, which is not settled by informal means,
shall be decided by the Grantor, who shall reduce the decision to writing and mail or
otherwise furnish a copy thereof to the Contractor/Grantee. The Contractor/Grantee shall
be afforded an opportunity to be heard and to offer evidence in support of its position.
Pending final decision of a dispute hereunder, the Contractor/Grantee shall proceed
diligently with the performance under the Agreement.

The dispute resolution mechanism described in this section is not exclusive. The Grantor
and Contractor/Grantee preserves all rights in law and equity to pursue any claims that
may arise.

This Agreement shall be governed by and construed and enforced in accordance with the
laws of the State of New Jersey.


If any one or more provisions of the Agreement are finally adjudicated to be unlawful or
unenforceable by a court of competent jurisdiction, then this Agreement shall be construed
as if such unlawful provisions had not been contained herein.


A) Termination for Convenience--The Grantor or Contractor/Grantee may request a
termination for any reason. The Grantor or Contractor/Grantee shall give 30 days
advance notice, in writing, to the other parties to this Agreement of the effective
date of such termination. The Contractor/Grantee shall be entitled to receive just
and equitable compensation for any services satisfactorily performed hereunder
through the date of termination.

B) Termination for Cause--The Grantor may terminate this Agreement when it has
determined that the Contractor/Grantee has failed to provide the services specified,
or complied with any of the provisions contained in this contract or approved
application, or otherwise breached the terms of this Agreement. If the
Contractor/Grantee fails to perform in whole or in part under this Agreement, or
fails to make sufficient progress so as to endanger performance, or otherwise
breaches the terms of this Agreement, the Grantor will notify the other parties to
this Agreement of such unsatisfactory performance or breach in writing. The
Contractor/Grantee has ten working days in which to respond with a plan agreeable
to the Grantor for correction of the deficiencies. If the Contractor/Grantee does not
respond within the appointed time with corrective plans satisfactory to the Grantor,
the Grantor will serve a termination notice on the Contractor/Grantee which will
become effective within ten days (10) days after receipt. In the event of such

- 24 -
termination, the Grantor shall only be liable for payment for services rendered prior
to the effective date of the termination, provided such services are performed in
accordance with the provisions of this Agreement.

C) Termination or Reduction of Funds

1) The Contractor/Grantee agrees that major changes to this contract, both in
terms of program content and funding levels, may be required prior to its
implementation or during the term of its operations due to new or revised
legislation or regulations. The Contractor/Grantee agrees that any such changes
deemed necessary by the Commissioner of Labor and Workforce Development
shall be immediately incorporated into this grant.

2) Unearned payments under this Agreement may be suspended or terminated
upon refusal to accept or satisfy any additional conditions that may be imposed
by the Grantor at any time.


A) The following definitions shall apply for the purpose of this Section:
1) Contract Closeout. The closeout of a contract is the process by which the
Grantor determines that all applicable administrative actions and all required
work of the contract have been completed by the Contractor/Grantee.

2) Date of Completion. The date by which all activities under the contract are
completed, or the expiration date in the grant award document, or any
supplement or amendment thereto.

B) The Contractor/Grantee shall submit a closeout package per the terms of the
Agreement, unless otherwise extended by the Grantor, after completion of the
contract period or termination of the contract. Closeout forms will be supplied by
the Grantor.

C) The Contractor/Grantee will, together with the submission of the closeout package,
refund to the Grantor any unexpended funds or unobligated (unencumbered) cash
advances except such sums as have been otherwise authorized, in writing, by the
Grantor to be retained.

D) Within the limits of the contract amount, the Grantor may make a settlement for
any upward or downward adjustments of costs after the final reports are received.

E) The Contractor/Grantee is responsible for those costs found to be disallowed,
including those of any Contractor or Subcontractor paid from funds under this grant
or contract, and the Grantor retains the right to recover any appropriated amount
after fully considering the recommendations on disallowed costs resulting from the
final audit, even if a final audit has not been performed prior to the closeout of the

- 25 -
F) The Contractor/Grantee shall account for any property received from the Grantor or
acquired with funds under this grant, including any property received or acquired
by a Contractor or Subcontractor under this grant


The Contractor/Grantee assures performance will be in accordance with, and within the
period of, this Agreement and will immediately report any conditions that may
adversely affect performance to the Department as soon as they become known. Also,
any fraud or suspected fraud involving granted funds must be reported to the grantor
with 48 hours of its discovery.


The Contractor/Grantee shall avoid organizational conflicts of interest or the
appearance of conflicts of interest in the conduct of procurement activities. Any
gratuities in the form of entertainment, gifts or otherwise offered by the
Contractor/Grantee, its agent, or representative to any office or employee of the
Department with a view towards securing this contract or securing favorable treatment
with respect to the awarding, amending, or the making of any determination will render
the contract voidable at the option of the Department, and may justify further action
under applicable State laws.


The Contractor/Grantee shall ensure that every officer, director, or employee who is
authorized to act on behalf of the Contractor/Grantee for the purpose of receiving funds
into program accounts or issuing financial documents, checks, or other instruments of
payment is bonded to provide protection against loss.


As the duly authorized representative of the applicant, I hereby certify that the
applicant will comply with the above general provisions.

__________________________________ ___________________________________
Printed Name and Title Signature Date

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Grant Specific Provisions

- 27 -
Consortium Partner Form

Name of Applicant _________________________________________________

Contract Period _________________________________________________

Instructions: Complete the information below and insert after the general provisions
within the grant proposal package. A separate form must be completed for each partner.
The Applicant and Partner must sign and date each form.

Name of Partner _____________________________________________________

Address of Partner ___________________________________________________

City _____________State _______ Zip ______ Phone ______________________

Contact Person ______________________________________________________

Explain the Partner’s Role(s) in the Consortium: ______________________________



List the responsibilities of the partner: ____________________________________



List the specific agreed upon activities to be accomplished by the Partner: _______



I/We certify that the information presented is correct and both parties understand the roles,
responsibilities and activities for each partner.

_________________________ ______ __________________________ _______
Signature of Applicant Date Signature of Partner Date

_________________________ __________________________
Print/Type Name Print/Type Name

Highway Construction Trades Training Program
for Women and Minorities

Outreach and Recruitment Form Instructions:
Please complete the attached form for each outreach and recruitment activity during the
term of your grant. This form should be submitted with your original proposal to identify
your planned activities. It also must be submitted with each monthly activity report to
LWD to reflect the undertaken activities and or updated planned activities.

Proposals submitted without a 12-month outreach and recruitment plan will not be

Date: The date of the activity, event or start of media contact

Activity/Event: The type of event, e.g., community meeting, orientation session, trade

Location: Where event was held

Audience #: Estimate the number of people in attendance

Applications Rec’d: The total number of applications submitted through the particular event

Community/Media Contact: Your local contact who provided the venue or the media
contact who sold you the ad space or helped produce the commercial

Materials Used: The type of promotional materials handed out to the audience, e.g.,
flyers, applications, pamphlets

Consortium Member: Name of member who conducted the particular activity

Media Appearance: The date and location ads/commercials/public service
announcements are scheduled to appear

Highway Construction Trades Training Program for Women and Minorities
Outreach and Recruitment Form

Date Activity/Event Location Number in # of Community/Media Materials Media Consortium Media
Attendance Applications Contact Used Used Member Appearance

New Jersey Department of Labor and Workforce Development
Highway Construction Trades Training Program for Women and Minorities
* Please note that the budget items listed as just suggestions…please delete or add needed budget items
Program Coordinator/Director - Salary
Program Coordinator/Director - Benefits
Placement Coordinator – Salary
Placement Coordinator - Benefits
Labor Liaison
Travel for Students
Instructor Costs
Case Management
Classroom rental costs
License Restoration
Participant Stipends
Student Tools
Total Direct Student Services

(Min. 40%)
Outreach Coordinator - Salary
Outreach Coordinator - Benefits
Printing of Marketing Materials
Promotional Materials
Costs for Outreach/Job Fair Events
Total Marketing, Outreach and Recruitment

Fiscal Agent or Organization
Audit Costs
Liability Insurance Costs
Utility Costs
Office Rental Costs
Total Administrative Costs

TOTAL BUDGET (Not to Exceed $300,000)