This action might not be possible to undo. Are you sure you want to continue?
June 26, 2013
ANNOUNCEMENT: Adequate notice of this meeting held the 26th day of June has been provided through resolution adopted by this Board at a meeting held at the Administration and Records Building on February 27, 2013 through electronic mailing of said resolution to the Star Ledger, the Daily Record and the Record, through posting on the County website, and by filing a copy of same with the Morris County Clerk and the Clerk of this Board. ROLL CALL: Director Mastrangelo Deputy Director Scapicchio Freeholder Cabana Freeholder Cesaro Freeholder Grossi Freeholder Krickus Freeholder Lyon SALUTE TO THE FLAG 4:30 p.m. PRESENTATION: Resolution Honoring Capt. Gregory Elorette, Sheriff’s Office On His Retirement PROGRAM: 2013 Historic Preservation Trust Fund Review Board Recommendations 2012 County Audit 2014 County Budget Discussion Introduction: Ray Chang, Director, Preservation Trust Presentation: Arturo Palombo, Chairman Raymond Sarinelli, Registered Municipal Accountant, Nisivoccia & Company Budget Sub Committee Members
ADMINISTRATOR’S REPORT COUNTY COUNSEL’S REPORT
CLERK/DEPARTMENT HEAD REPORTS REVIEW RESOLUTIONS
FREEHOLDERS’ REPORTS _____________________________________________________________________________ _ CORRESPONDENCE: None DISCUSSION: Road Opening Permits: 13-13 -John Garcia Construction to open Green Village Road and Park Avenue in the Borough of Madison for a water main replacement. (Green Village Rd, not newly paved – 8-30-95 – and Park Avenue, newly paved, infrared only) 13-14 -Lakeside Construction to open Hanover Avenue in Hanover Township for curb reconstruction, utility connections and pavement widening. (not a newly paved road, paved 6-30-2000)
CLOSED SESSION: Identify Topic PERSONNEL Personnel Requisitions: County Clerk Extension Service Human Services Prosecutor’s Office Sheriff’s Office Personnel Update on MC Sheriff Org Chart APPOINTMENTS Three Appointments to the Mental Health Advisory Board CONTRACT NEGOTIATIONS Contract – Status of VOIP Contract – Solar I Contract – Solar II PURCHASE, LEASE OR ACQUISITION OF REAL PROPERTY PENDING OR Property Acquisition No. 1 – Road Widening Easement Tax Block 119, Lots 105 and 106 in the Township of Randolph (1193 Sussex Turnpike) Property Acquisition No. 2 – Road Widening Easement Tax Block 224, Lots 1 and 84 in the Township of Randolph (1164 – 1174 Sussex Turnpike) ANTICIPATED LITIGATION MATTERS FALLING WITHIN THE ATTORNEY CLIENT PRIVILEGE
*Additional information about any resolution or ordinance that appears on the agenda can be obtained by calling the office of the Morris County Counsel at 973-829-8060.
LOCATION FOR TONIGHT’S MEETING: Township of Rockaway Municipal Building 65 Mount Hope Road
The public informal work session of the Board of Chosen Freeholders of the County of Morris was called to order by Director Mastrangelo at 4:35 p.m. on June 26, 2013 in the Knox Conference Room, 5th Floor, Administration and Records Building, Court Street, Morristown, New Jersey. Deputy Clerk of the Board Susan Allard read the open public meeting announcement as to the scheduling resolution and the publication of notice as required by law. Freeholders In Attendance: Director Mastrangelo Freeholder Cabana Freeholder Cesaro Freeholder Grossi Freeholders Absent: None Staff Present Administrator Bonanni Assistant Administrator Buchanan Clerk of the Board Ketchum Deputy Clerk of the Board Allard County Counsel Dan O’Mullan Assistant County Counsel Bush Others Present: The meeting was open to the public and press
Freeholder Krickus Freeholder Lyon Freeholder Scapicchio (left at 5:05 p.m.)
Director Burd Director DiGiralomo Director Hammond Director Leary Director Pinto Director Roe CIO Tugman Digital & Social Media Manager Spencer
Resolution Honoring Capt. Gregory Elorette
Freeholder Director Mastrangelo thanked Capt. Elorette for his many years of service. Capt. Elorette responded that he appreciates the opportunity to work for the County, and he is the third generation of career law enforcement in his family. Historic Preservation Trust Fund Review Board Recommendations Mr. Chang introduced the chair of the Review Board, Arturo Palumbo, as well as two other members in attendance, Mary Anna Holden and John Solu. The Board is in its eleventh year of operation. Mr. Arturo made the presentation to the Freeholder Board. They have completed 35 grants since June of 2012. There were 26 applications this year with a 50-50 split between construction and nonconstruction projects. Applicants have to go through a non-construction design first before construction is taken on. Requests were for $2.79 million with a funding of $2.72 million. Twenty-three of twentysix projects received full funding. There were five preservation plans, six contract documents, one acquisition project and one paint test project under non-construction and thirteen construction grant projects. Two notable funding requests are the Ahrens Fox Fire P-1 Truck (given to Madison in 1921 – there are only three remaining examples of this model.) and the Rockaway Borough Free Public Library Building that was constructed between 1800 – 1829 as a Dutch colonial residence. The Review Board requested that the Freeholder Board approve their recommendations. The Freeholder Board concurred to have a resolution placed on the agenda for this evening’s meeting. 2012 Audit Presentation Mr. Sarinelli distributed a supplemental sheet of the County’s Ten-year Analysis of Operating Statement. He reviewed the summary. The Fund Balance is up by $7 million from last year. This is the largest by far compared to the unexpended balances from previous years. The Fund Balance looking forward – it is reasonable to project it will be the same or continue to go up. Question was asked about long term projections. He noted that the Treasurer would be able to make those projections. Other high years previous to 2012 were 2005 and 2007. Being in a sound financial position and maintaining the triple A rating are all positive as far as the balance sheet is concerned. He reviewed some of the highlights of the audit. The Trust Funds basically operate as expected. The Open Space funding balance was down from the previous year. The County has continued to cut the rate. It would be good if there was a way to show how much is committed/encumbered. The County has set up a snow removal trust fund showing a $1.9
million balance – that is a solid position to be in to build up emergency storm funding. The debt decreased from 2011 to 2012. Prior Freeholder Boards took the position that they did not want to authorize more debt than was being paid off in any given year. The County’s net debt percentage is .274%, and by state statute, the allowance is 2%. The County is just about slightly higher than ¼ of 1%. FREEHOLDER CABANA Law and Public Safety: Our health management staff has been supporting the DEP in handling the odor complaints from residents regarding a landfill in Roxbury Township. The Governor has signed a bill and the DEP and State Police took over the landfill operations this morning. There was a municipal court hearing the other day and the judge found the owner/operator guilty on 26 counts of public health violations. OEM –health management staff had a joint training meeting yesterday at the academy. Training was to set up a western shelter tent system. Tents and equipment were provided as an isolation facility. The OEM has deployed an ambulance, bus and fire related calls in the last few weeks for a chemical spill in Boonton as well as fires in Morris Township and Mendham. NJAC is hosting a meeting this Friday dealing with Obamacare and how it will relate to the County. Chief Schievella has requested the County host a junior public safety academy during the summer. He will volunteer his services to get the academy up and running. This would give exposure to high school age students on County operations involving police, fire and EMTs. The Board concurred to go ahead with the plan. He would like to name the Clerk of the Board’s Office the “Ilene St. John Room” in honor of the previous Clerk, Ilene St. John to show our gratitude and love for her. The Board concurred to have a resolution placed on the agenda for this evening. FREEHOLDER SCAPICCHIO He reported Public Works projects: • The bridge on Union Schoolhouse Road in Mendham Township was bid and the low bid came in at $1,260,000 which is about $800,000 under the estimate. This is a federally funded project. • The paving of Green Village Road in Madison will be awarded tonight.
• The repaving of Bartley-Flanders Road, Mt. Olive, Park Avenue, Morris Township/Florham Park, Ridgedale Avenue, Florham Park and Howard Boulevard, Mt. Arlington/Roxbury were advertised today and bids will be received on July 11. • Bids are due this Friday for the Central Park fields. Freeholder Scapicchio left the meeting at 5:05 p.m. FREEHOLDER CESARO The Transparency Work Group met on June 17th. He reviewed the accomplishments over the past year: • Information on all Freeholder work sessions is posted, including the sound recordings (which are accessible via soundcloud.com) • All budget and financial information is posted on the website regularly. • All bill lists are regularly posted in advance of the meetings. • All labor contracts have been posted to the website • New “learn about” pages on the website have been developed to describe the operating and capital budgeting process as well as other County processes and services. • All legislative mandates regarding transparency have been met and monitoring will continue to ensure that future requirements are made. The Transparency Work Group members agreed, after reviewing their stated goals when formed, that their mission of attaining the highest transparency has been met and that future meetings will be held on an as needed basis. He asked if anyone had any new recommendations to please let him know. Freeholder Lyon noted that he received an e-mail about a webinar on transparency. If anyone is interested, he can forward it on. FREEHOLDER GROSSI She attended the Denville Demolition Ceremony last Monday. The first demolitions of the Morris County Flood buyouts were scheduled to begin the next day. In related news, after Jennifer McCulloch’s participation in the National Association of State Floodplain Managers Conference, she was asked to submit Morris County’s Flood Acquisition Program model for publication in the Association’s toolkit, to serve as an example for local governments to follow nationwide. Community Development was finally provided with exact 2013 funding amounts for the three grant programs that it manages. The final amounts were actually higher than projected for both the Community Development Block Grant and HOME Program. However, there was a significant reduction from what was projected for the Emergency Solutions Grant, which targets homelessness prevention. The Freeholder advisory committees involved have met and made new recommendations.
A resolution for an amended 2013 action plan will be submitted for consideration on July 10th. The U.S. Census Bureau released new county level statistics as part of a set of annual population estimates comparing recent changes fro the period running from April 1, 2010 to July 1, 2013. Of note is the aging population. Morris County continues to age, with a median age increasing from 41.3 to 41.9 compared to 39.0 to 39.3 in the state. Morris County is growing older faster than elsewhere in the state. Freeholder Cabana commented that he would like to have a presentation on the census demographics at a future work session. 2014 Budget Freeholder Grossi asked for clarification on whether the presentation represented the input of the entire budget subcommittee, freeholders as well as the administrator, assistant administrator and treasurer. Since this report is being given independently and does not include all input from the entire budget subcommittee it was decided to make the report part of Freeholder Reports. ADMINISTRATOR’S REPORT This Friday is an NJAC meeting regarding the special election funding issue as well as the Affordable Healthcare Act. He has coordinated with Glenn Roe and Dale Kramer on the August 13th and the October 16th elections – cost will be about $1 million to run the election. This evening the Board will meet in Rockaway Township. The Council wants to meet beforehand in regard to the County taking over an extension of Green Pond Road and in exchange, the town would take over Lake Denmark Road now in the County’s jurisdiction. On June 18th an inmate at the corrections facility had cardiac arrest. If it wasn’t for the quick action of the staff using the AED equipment, he would not have survived. He has sent a letter to Congressman Frelinghuysen regarding interference issues the Communication Center has been experiencing with our emergency radio frequency due to atmospheric weather changes. He has also drafted a letter to the twenty-three mayors (in the County radio system) to have a meeting with Congressman Frelinghuysen. Mr. DiGiralomo noted interference began when the TV stations went to digital format. The FCC reviewed the issue and concluded that the stations are operating within their licensed bands. This impacts public safety
and affects other emergency radio frequencies as well. COUNTY COUNSEL’S REPORT They reviewed 37 resolutions for this evening’s meeting. Six ordinances are on the agenda for second reading and one for introduction. He received a communication from special counsel Tony Zarillo who has advised that he is currently monitoring and had previously filed an appearance for the JCP& L rate hearing in the BPU. All the state utility companies will be discussing system wide repairs and upgrades that have been necessitated by the previous four severe storms that we have had over the last couple of years. Mr. Zarillo is looking for direction from the County on whether to file for an appearance on the second BPU case since there is a cap on his spending. Mr. O’Mullan is recommending that the County continue monitoring and revise the cap spending. The Freeholder Board agreed to go forward and continue to monitor. FREEHOLDER LYON Short Term Budget Outlook 2014 /Beyond: For the short-term we are six months out into the 2014 budget. He spoke about the main increases in expenses which include salaries (.9%), pension (.81%), 6.29% in insurance and 2% in utilities. Overall the County is doing well compared to a 1.5% inflation. We are concerned about Obamacare and how that will factor into the costs. The Board has been committed to achieving another 0% tax increase. Revenue is more difficult to project with the County Clerk’s Office and Morris View (looking at a $1.8 million reduction in Peer Grouping Funding in 2014 and it appears that there will also be a $1.8 million additional in 2015). We did assume there would be some issues with Morris View and we did build in $1 million into the budget. They continue job reduction through attrition and reorganization of various departments to increase efficiencies. For the short term the County is in a relatively good position and continues with its strong financial position. FREEHOLDER KRICKUS Long-Term Budget Outlook Freeholder Krickus spoke about the long-term projections. His main concern is the retiree healthcare costs. Although Governor Christie did slow down the increase, he is still concerned with the costs. He feels that the County will face $1 billion in costs over a 30-year period. He also feels that the expenses may more than double in the next 10 years which is a big demand on the long-term budget. It was pointed out that the County has been working on these issues in the last few years and prior to Gov. Christie’s reforms, the County had already saved $2 million on its healthcare cost by changing the type of insurance coverage. DEPARTMENT HEADS Ms. Leary reported that they were in Roxbury Township last night presenting the design for the
Kenvil Team Track. The Township passed an action to show its support. Ms. Burd reported that the Federal Government approved an increase in assistance for Superstorm Sandy losses. The FEMA rate has been increased from 75% to 90% of unreimbursed costs. RESOLUTIONS The Board reviewed and discussed the resolutions. ROAD OPENING PERMITS The Board reviewed the road opening permits and approved to place them on this evening’s agenda. At 5:50 p.m. Mr. O’Mullan read the following: WHEREAS, pursuant to P.L. 1975 Ch. 231, the Open Public Meetings Act, the Board may exclude the public to discuss matters as are provided under the Act; and WHEREAS, said Act provides that this Board exclude the public from the discussion of such matters, NOW, THEREFORE, BE IT RESOLVED, that this Board hereby excludes the public in order to discuss such matters. The general nature of the subjects to be discussed is as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Three Appointments to the Mental Health Advisory Board Personnel –Requisition – County Clerk Personnel Requisition – Extension Service Personnel Requisition - Human Services Personnel Requisition - Prosecutors Personnel Requisition - Sheriff Contract – Status of VOIP Personnel update on MC Sheriff Org chart Property acquisition - Tax Block 119, Lots 105 and 106 - Randolph Property acquisition - Tax Block 224, Lots 1 and 84 - Randolph Contract/Attorney Client - Solar I Contract/Attorney Client - Solar II
Respectfully submitted, Susan Allard Deputy Clerk of the Board
The meeting returned to open session at 6:54 p.m. Those present were Freeholders Cabana, Cesaro, Grossi, Lyon and Mastrangelo. Also present were John Bonanni, County Administrator; Dan O’Mullan, County Counsel; Mary Jo Buchanan, Assistant Administrator; and County Treasurer, Glenn Roe. Freeholder Lyon made a motion to adjourn at 6:55 p.m. Freeholder Cabana seconded the motion. All unanimously agreed. Respectfully submitted,
Diane M. Ketchum Clerk of the Board
This action might not be possible to undo. Are you sure you want to continue?
We've moved you to where you read on your other device.
Get the full title to continue reading from where you left off, or restart the preview.