MAYOR AND CITY COUNCIL 

 

REGULAR SESSION 
Monday, August 19, 2013 – 6:00 P.M.      A closed session is scheduled from 5:30 to 6:00 p.m. to discuss legal and personnel issues.   

AGENDA 
  1. 
 

CALL TO ORDER  PRAYER AND PLEDGE    REPORT ON CLOSED SESSION – Monday, August 19, 2013 – 5:30 p.m. to 6:00 p.m.    APPROVAL OF MINUTES  A.  Regular Session #14 dated August 5, 2013  B.  Work Session dated August 13, 2013    ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL  A.  Standing Committee Reports    CONSENT AGENDA  A.  Private Event Approval Request for Park Place Treasure Hunt at the Beach – September 21‐22, 2013   B.  3‐Year Private Event Approval Request for Sunfest Kite Festival – September 24‐27, 2015  C.  Request to Sole Source Purchase Breathing Apparatuses  D.  Request Approval to Solicit Bids for Convention Center Message Sign Repairs  E.  Bid Award Recommendation for Annual Concrete Sidewalk Maintenance Contract   F.  Request Approval to Solicit Bids for 94th Street Water Tank Painting  G.  Request Approval to Solicit Bids for Fire Hydrant Maintenance Project  H.  Request Approval to Solicit Bids for MTA Funded West Ocean City Park & Ride Boardwalk Re‐decking    MISCELLEANEOUS REPORTS AND PRESENTATIONS  A.  Private Event Approval Request for Susan Komen’s 3rd Annual OC Race for the Cure – April 13, 2014       PUBLIC HEARINGS    ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF  ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR  COMMENTS FROM THE PUBLIC 
Any  person  who  may  wish  to  speak  on  any  matter  at  the  Regular  Session  may  be  heard  during  Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate  by  the  Council  President.   Anyone  wishing  to  be  heard  shall  state  their  name,  address  and  the  subject  on which he or she wishes to speak.  

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Mayor and City Council – Regular Session Agenda 
12.      13.    14.    COMMENTS FROM THE CITY MANAGER  A.  Review of tentative work session agenda for August 27, 2013  COMMENTS FROM THE MAYOR AND CITY COUNCIL  ADJOURN 

August 19, 2013 

WORK SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 3. Report on Closed Session – Monday, August 19, 2013 – 5:30 p.m. Legal, Personnel and Public Security Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY DATE AND TIME: PLACE: SUBJECT: VOTE: Monday, August 19, 2013 5:30 p.m. Legal, Personnel and Public Security Matters UNANIMOUS OTHER: FOR: AGAINST: ABSTAIN: ABSENT:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES: 1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects one or more specific individuals; 2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business 3. To consider the acquisition of real property for the public purpose and matters directly related thereto; 4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state; 5. Consider the investment of public funds; 6. Consider the marketing of public securities; 7. Consult with counsel to obtain legal advice; 8. Consult with staff, consultants or other individuals about pending or potential litigations; 9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations; 10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including; a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination; 12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct; 13. Comply with a specific constitutional, statutory or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or 14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

X

X

x

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Monday, August 19, 2013 a closed session was held on Monday, August 19, 2013 at 5:30 p.m.. The following is a report of the closed session. 1. A statement of the time, place, and purpose of the closed session is attached. 2. A record of the vote of each member as to closing the session is attached. 3. A citation of the authority under the law for closing the session is attached. 4. (a) Topics of Discussion: Legal, Personnel and Public Security Matters (b) Persons present: Mayor Richard Meehan City Manager David Recor Council President Lloyd Martin Council Secretary Mary Knight Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare and Joe Mitrecic City Solicitor Guy Ayres Police Chief Ross Buzzuro Executive Office Associate Diana Chavis

Action(s) taken: Motion to close meeting:

H:\Wpdoc\closedsess.wpd

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 4 – APPROVAL OF MINUTES A. Regular Session #14 dated August 5, 2013 B. Work Session dated August 13, 2013

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Standing Committee Reports

POLICE COMMISSION MEETING MINUTES OPEN SESSION August 12, 2013 9:00 a.m.
PRESENT: Mayor Richard Meehan, Council President Lloyd Martin, Commission Chairperson Doug Cymek, City Manager David Recor, Council Member Dennis Dare, Chief Ross Buzzuro, Director of Emergency Services Joe Theobald, Captain Kevin Kirstein, Captain Gregory Guiton, Captain Michael Colbert and Lt. Scott Harner ABSENT: City Solicitor Guy Ayres

1. Call to Order 9:05 a.m. 2. The July 10, 2013 Minutes unanimously approved as written. 3. Discussion of Four Wheel Scoot Coupe – At this time, the subject vehicle does not meet State requirements. The Town and OCPD have no influence over the process to have those requirements changed. 4. Update on Highway Safety by Lt. Harner. The Walk Smart program includes more than just walking, but also bicycle safety. Because of our influx of visitors from surrounding towns and from other countries, it is important to teach bicycle safety as well. These phenomenal statistics show that this program works: Bicycle accidents are down 50%; Scooter accidents are down 68% and Pedestrian accidents are down 56%. The State Highway Administration invested funding into studying Coastal Highway. There are four zones along Coastal Highway. There seems to be a problem with the timing of the 94th Street traffic lights – that is Zone C. There have been complaints of backups in this area. There is going to be a change to the timing threshold effective August 12, 2013 to help alleviate this problem. At the end of the summer, the SHA will be able to study all of the information gathered and make recommendations for all four zones for the summer of 2014. It is important to remember that the public safety is our first priority. Our statistics are too good to discount. If we can adjust the timing of the lights without affecting pedestrian and bike safety, then they will be adjusted. Recommendation was made that the public be informed of this process so that they are familiar with what SHA and the City are doing. There has been a study performed by SHA on lowering the speed limit to 35 miles per hour from 33rd to 62nd Street. The study is now complete and is in the hands of SHA to make the final recommendation. The decision should be made by the Spring 2014 meeting. 5. Discussion was held on the opening and closing times for the Route 50 drawbridge after the fireworks on July 4th. The Federal Register currently states that the bridge will be closed from 9:00 p.m. to 10:00 p.m. Lt. Harner has had discussions with the Coast Guard and

learned that we can request a change to the time or an extension of the time so the bridge will remain down so there is uninterrupted traffic flow at the end of the fireworks. Lt. Harner has been asked to contact the Coast Guard and to reach out to the Judith M Captain and/or Charter Captain’s Association, as we do not want to cause delay problems for the boaters who may be stuck waiting for the drawbridge. Lt. Harner will report at the next Police Commission meeting in September. 6. Crime Analysis and ECD/Taser Update – OCPD statistical analysis shows that our numbers are down, including disorderliness, calls for service and the use of ECD/Tasers – reductions all around the board. OCPD has had 97 ECD/Taser events this year. There were only five incidents in July with one deployment. This shows that ECD/Tasers quickly gets the incident under control without injury to the suspect or to the police officer. 7. Chief Buzzuro discussed crime on the boardwalk from 2010 to 2013. Boardwalk crimes in 2013 are in line with the previous years and in some cases reduced. 8. New Business – Discussion on taxicabs parking on public streets. On certain streets in Ocean City, there are taxicabs lined up all day, taking up parking for restaurant’s customers. There is a Taxi Cab Ordinance and this is a question for the City Solicitor. Motion made by Mayor Meehan and Seconded by Council President Lloyd Martin, that City Manager, David Recor meet with City Solicitor, Guy Ayres and come back to the Police Commission with recommendations regarding this matter. Meeting Adjourned at 10:05 a.m.

The next meeting of the Police Commission will be Monday, September 9, 2013 at 9:00 AM at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842

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Tourism Commission Meeting Minutes August 12, 2013

The following individuals were in attendance: Commission Members – Tourism Commission Chair and Council Secretary Mary Knight, Mayor Rick Meehan, Councilman Dennis Dare, and Councilman Joe Mitrecic, Tom Perlozzo, Chamber, Michael James, EDC. Staff members present were David Recor, City Manager; Donna Abbott, Tourism Director; Larry Noccolino, Convention Center Director; Lisa Osman, Tourism Department; Tom Shuster, Recreation and Parks Director; Frank Miller, Special Events. Also present Melanie Pursel, Chamber of Commerce; Susan Jones, HMRA; Greg Shockley, MTPB; and Andy Malis and Alison Fiorelli, MGH. Media representatives present were Zach Hoopes, Ocean City Today, and Joanne Shriner, Maryland Coast Dispatch. The meeting was called to order by Mary Knight at 3 p.m. Tourism Metrics Update Donna Abbott handed out metrics reports for May and June 2013. She will present these reports to the Mayor and Council at the Work Session on August 27. Mary asked Susan Jones if HMRA could get zipcode information from hotels. Her board does not meet until after summer and will discuss then. Wine in the Park Chris Nokes and Jerry Hardesty introduced staff and said they were happy with the success of the first Wine in the Park in June and are working to increase promotion of next year’s event. They want to develop a stronger partnership with hotels and businesses. They will be working with Nic Hills to promote the 2014 event. In 2014, Wine in the Park will run simultaneously with Art’s Alive at Northside Park. Tom Shuster reported the dates will work to have it at Northside Park along with Art’s Alive. Melanie Pursel offered to add a section in the 2014 Vacation Guide to better publicize the event. Susan Jones also offered to add the event to her online mailings. Tourism Director Donna Abbott said information about Wine in the Park could also be included in some of the Art’s Alive promotions. Action: Send email list of attendees from this meeting to Chris Nokes. Enhanced CVB membership listings and ad serving on ococean Alison Fiorelli provided a presentation on tiered membership listing options on the tourism website ococean for the Convention & Visitors Bureau (CVB). Currently businesses pay $200 for a CVB membership, which entitles them to a listing on the website among other benefits. In the proposal presented by MGH, a tiered membership would offer a means of offering more visibility on ococean. A four-tier system was presented, which would have options ranging from a basic business name and address listing, to having a more expanded description, to having a fixed placement ad at the top of the list. An option was also presented that businesses could purchase a fixed placement ad for one week at a time. Banner ad placements could also be an option for members.

Mary Knight suggested that we distribute a survey to current CVB members along with members of the Chamber and HMRA to see what the interest would be for a new membership and advertisements. Action taken: MGH will develop the survey with Donna Abbott, who will report back results at the October Tourism Commission Meeting. Results and recommendations will then be presented to the Mayor and Council. Updates from other Departments & Organizations Melanie Pursel has been working with the Comptroller’s office regarding schools starting after Labor Day news conference scheduled for August 15 on the boardwalk in front of the museum. She also announced that the Chamber’s annual Emerald Ball will be held at the Clarion on September 6. Susan Jones stated that Hotel Week is August 18-29 and that 33 hotels are participating. Frank Miller announced that the Tall Ship Event is finalized. The ship will be arriving on August 20 and will be here through September 2. Visitors can tour the ship from 9:00 a.m. – 6:00 p.m., with certain nights having extended hours until 9:00 p.m. For more information, the website is tallshipevent.com. Tom Shuster announced that day camps and sports camps were very strong this summer. There is a LAX tournament Thursday - Sunday, and there will be a basketball tournament inside the gym. He also announced that the Coca-Cola Polar Bears will be a new display added to the Winterfest of Lights this year. Larry Noccolino announced that MACo is here this week. He also stated that the Convention Center has started awarding Outstanding Employee of the Month Awards. Staging for Phase 2 of the Convention Center Construction will start on August 27. Andy Malis mentioned that Rodney was in town on July 9 and that MGH has posted video on Facebook of that day’s activities. Mayor Meehan announced that he will be attending the Welcome Ceremony for the Maryland Association of Counties (MACo) Convention on Thursday at 9:00 a.m. at the Convention Center. He also mentioned that there will be a celebration on Saturday, August 27, for the new boardwalk and the 25th year of beach replenishment. The next meeting will be held on Monday, September 9 at 3 p.m. in the Community Meeting Room of City Hall.

Recreation and Parks Committee August 13, 2013
1. Call to Order: The meeting was called to order at 4:12 P.M. at Northside Park. Present were Joe Mitrecic, Dennis Dare, Lloyd Martin, David Recor, Tom Shuster, Susan Petito, Frank Miller, Butch Arbin and Lisa Mitchell. Guests included Zach Hoopes and Joanne Shriner. Approval of Minutes: The minutes of July 9, 2013 were approved as presented. Private Special Events: Lisa Mitchell presented information about the new Delmarva Diesel special event proposed for October 13, 2013 on the beach. Lisa recommended the date requested be changed due to conflict with the existing approved event for Fall Cruisin OC. Lisa Mitchell provided the proposed race course for the Ocean City Beach to Boardwalk Half Marathon and 5K proposed for Sunday, March 9, 2014. The special event request will be presented to the Council, Monday, August 19. Lisa updated the committee on the route for the Ocean City Half Marathon Running Festival planned for April 14, 2014. Chris Klebe, event promoter, requests reversing the start and finish locations for the event. A change may affect the Route 50 Kelley Bridge opening for the event and include the use of the Springfest entertainment tent for post race events. Lisa left the meeting at 4:30 p.m. 4. Beach Patrol Update: Captain Butch Arbin gave an update on surfing and surfing beaches so far this season. The changes to scheduled surfing beaches have been implemented and the surfing community has received the changes positively. Butch also gave an update on Beach Patrol operations this season and a review of statistics and rescue responses. The number of rescues to date for 2013 is down compared to 2012. Butch also described the staffing compliments so far this season and the high quality of staff. The committee discussed the proposed new Beach Patrol Headquarters Downtown. The project will require a design and cost estimate. This will be discussed at an upcoming Council meeting. 5. Next Meeting: The next meeting was scheduled for Tuesday, September 10 at 4:00 p.m. at Northside Park. Joe Mitrecic asked that the agenda include a review and discussion of the Athletic Field Rental cancellation policy. The meeting was adjourned at 4:50 PM

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6.

P:Tom/Rec & Parks Committee Meeting 08-13-2013

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 6. CONSENT AGENDA A. Private Event Approval Request for Park Place Treasure Hunt at the Beach – September 21-22, 2013

September
Sun 1 PE – OC Beachlights Mon 2 3 Tue 4 Wed 5 Thu 6 Fri Sat 7 PE – MOOD Miata Parade PE – Walk for Recovery TENTATIVE 14 Bike Fest

8 PE – OC Cruzers

9

10

11 911Parade of Brothers

12 Bike Fest

13 Bike Fest

15 Bike Fest

16

17

18

19 Sunfest PE – Sunfest Kite Fest

20 Sunfest PE – Sunfest Kite Fest

22 Sunfest PE – Sunfest Kite Fest PE – OC Cruzers PE – Treasure Hunt on the Beach TENTATIVE 29

23

24

25

26

27 PE - Winefest

21 Sunfest PE – Sunfest Kite Fest PE – Treasure Hunt on the Beach TENTATIVE 28 PE – Winefest PE – Walk Out of the Darkness

30

2013

TOWN OF

The White Marlin Capital of the
Agenda Item # Council Meeting 6A August 19, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator Park Place Jewelers Treasure Hunt at the Beach August 14, 2012 Request approval to hold “Park Place Jewelers Treasure Hunt at the Beach” on the beach at 2nd Street. This event is two ‘treasure hunts” on the beach - one on Saturday, September 21 from 4-5 pm, and one on Sunday, September 22 from 1-2 pm. People will dig in the sand for prizefilled bags within a fenced area. Participation would be limited to 100 per hunt. Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures. Approve the event as requested Refer to Council Lisa Mitchell, Private Event Coordinator All appropriate departmental staff has review and the event has been coordinated with Public Works and the Beach Patrol. 1) 2) 3) 4) September 2013 calendar Cover Sheet Application Site Layout

ISSUE(S):

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT (S):

Ocean City Special Events – Private Events
Name of Event: Park Place Jewelers Treasure Hunt Date of Event: Sept. 21 and 22, 2013 Date Application Received: July 16, 2013 Date Returned from All Departments: August 6, 2013 Application Fee Paid: Yes Total Cost to Town: $220.00 New Event: No

Things to Note:  This event is a treasure hunt, which would take place within a 60’x120’area of the beach in front of Park Place Jewelers, located on 2nd Street.  There would be two hunts, one on Saturday from 4:00 to 5:00 pm and one on Sunday, from 1:00 until 2:00 pm.  Set-up would take place on Wednesday and Thursday, September 19 and 20.  Clean up would take place on Monday, September 24.  The number of participants would be limited to 100 people per hunt.  Prizes would be given away consisting of jewelry and gift certificates to local businesses.  The event organizer would like to borrow a pole driver and some stakes from the Town of Ocean City.  This event would take place during Sunfest and the Sunfest Kite Festival.  Sponsors of this event are the Kite Loft, Believe in Tomorrow, Shenanigans, Connors Beach Cafe and the Dough Roller. Comments from Department Representatives:  BEACH PATROL – If the Beach Patrol has to clear the beach for a dangerous weather condition, then the event must be postponed.  OCPD – Will notify shift of the event.  RISK MANAGEMENT – Insurance Certificate must be submitted prior to event.  RECREATION & PARKS – Sunfest will be going on, but there does not appear to be a conflict.  PUBLIC WORKS – Will provide 10 sand fence posts and a pole driver, but the event organizer must provide their own fencing wrap. Total cost to the department is estimated at $220.00.  EMERGENCY SERVICES, TOURISM, POLICE, FIRE MARSHAL, CONVENTION CENTER and TRANSPORTATION - No comments or concerns.

Date on Council Agenda: August 19, 2013 Event Approved or Denied: Other: ______

PRIVATE EVENT APPLICATION
Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:
$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Park Place Jewelers Treasure Hunt at the Beach 1. TITLE OF EVENT: ________________________________________________

2. IS THIS A NEW EVENT? ____No______________________________________

Page 1 of 8

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR 3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES FOR THE NEXT 3-YEARS: __9/21-22/2013 4. STARTING & ENDING TIMES OF EVENT: __Sat. 4-5 pm/Sun 1-2 pm 5. PROJECTED SET-UP DATE (S) & TIMES: _morning of 9/19 6. PROJECTED CLEAN-UP DATE (S) & TIMES:__afternoon of

9/22/________________________________________________________________ 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _Between 2nd and 3rd St. in fron tof Park Place Jewelers on the beach 8. APPLICANT’S NAME: __Wayne Littleton 9. ORGANIZATION REPRESENTING: _Children’s House by the Sea Believe in Tomorrow____________________________________________________________ 10. MAILING ADDRESS: _13 66th St., OCMD 21842

_____________________________________________________________________ 11. WORK PHONE: 410-723-2842___ HOME PHONE: FAX: __410-723-0580_______ EMAIL: _ ___________ 12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH _____________

DOCUMENTATION? ____________________________________ IF NOT, WHY? _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: ______________Todd Ferrante 14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10: _209 N Atlantic Ave., #1-3, OCMD

21842________________________________________________________________ 15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT
410-289-6500

THAN

QUESTION 11: HOME: ____________________WORK: _________________ 410-289-0015 FAX: __410-289-6700__________________ CELL: _410-430-6284_____________ E-MAIL ADDRESS: sales@parkplacejewelers.com

OTHER: _____________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____ _Digging in the sand for buried bags with prizes in them. There will be a fenced in area 60x120 for the people to dig in. _ Please attach additional pages to the back of this application 17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________ _____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? __No_______________ IF SO, WHERE? __________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process, etc.): __Will set up with stakes and fencing Tuesday or Wednesday.__
Park Place Jewelers between 2nd and 3rd St. on the Boardwalk

_____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.?

IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _No – just stakes and fencing area with megaphone for instructions. See diagram. 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___Participants have to register in person and there will be a limited number. The digging area will be comfortable for the number of people. ____________________________________________________________________ 22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____ ___None_____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? ____________ IF SO, WHAT TYPE? _No, but we will monitor any issues and be ready to call for assistance.________________________________ 24. WHAT IS YOUR RAIN POLICY? ____________________________________ _____________________________________________________________________
No rain date

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25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? ___None___________________________________________________________ _____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT” (TOILETS, HAND WASHING, ETC.)? ________________________________ __None______________________________________________________________ ___________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________ __None____________________________________________________________ _____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): _______________________________________________________ __N/A_______________________________________________________________ ___________________________________________________________________ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? __$15 donation IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ _Believe in tomorrow/Children’s house by the

Sea_________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
Jewelry, gift certificates to restaurants and retail

____________________________________________________________________ 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _____No__________
Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.

No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? __No__________
Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit” to the Private Events Coordinator.

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.

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No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.): __________________________ _____________________________________________________________________ _____________________________________________________________________
Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.

No

37. EXPECTED NUMBER OF PARTICIPANTS: ___100 per contest____________
200 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?
N/A at this time of year _____________________________________________________________________

_____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): ____A stake pounder and some stakes. Please provide to Park Place Jewelers – Todd on Tuesday, September 17, 2013. Thanks.

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? __N/A___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
“MDOT Highway Permit” to the Private Events Coordinator. Please forward a copy of the approved

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
N/A THE PARADE ROUTE: ______________ DESCRIBE: ______________________

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43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean City’s sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state “No Sponsors” in area provided below.): ______________________________________________________ ____________Dough Roller, Kite Loft, Conner’s Beach Café, Shenanigans, Believe in Tomorrow _______________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
. APPLICATION: ______________________________________________________ 2009-2012

_____________________________________________________________________ _____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES___XX NO_______
An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event.

Page 6 of 8

INSURANCE CERTIFICATE AND ADDENDUM: __________INCLUDED WITH APPLICATION ____XX______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________ MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on file 7/15/13 APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 7/15/13

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on file 7/15/13 APPLICANT’S SIGNATURE___________________________DATE_______________

Page 7 of 8

HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees.
Signature on file 7/15/13 APPLICANT’S SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
7/15/13 Signature on file APPLICANT’S SIGNATURE___________________________DATE_______________

Page 8 of 8

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 6. CONSENT AGENDA B. 3-Year Private Event Approval Request for Sunfest Kite Festival – September 24-27, 2015

September
Sun Mon 1 Tue 2 Wed 3 Thu 4 Fri 5 Sat

6

7

8

9

10

11

12

PE – 911 Parade of Brothers

13

14

15

16

17

18

19

20

21

22

23

24

25

26

Sunfest PE – Sunfest Kite Fest - TENTATIVE

Sunfest PE – Sunfest Kite Fest - TENTATIVE

Sunfest PE – Sunfest Kite Fest - TENTATIVE

27

28

29

30

Sunfest PE – Sunfest Kite Fest - TENTATIVE

2015

TOWN OF

The White Marlin Capital of the
Agenda Item # Council Meeting 6B August 19, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator Sunfest Kite Festival August 12, 2013 Jay Knerr, for the Maryland International Kite Expo., Inc., has requested the 3-year event approval be extended to include approval for the Sunfest Kite Festival for September 24-27, 2015. This event consists of kite competitions, games, mass kite ascensions, workshops, kite flying displays and music being played from a sound system. Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures related to this event. To approve the continuation of the 3-year event approval. To not approve the 2015 event. Lisa Mitchell, Private Event Coordinator. All appropriate departmental staff has reviewed, and thee event has been coordinated with Public Works. 1) September 2015 Calendar 2) Cover Sheet 3) Site Layout

ISSUE(S):

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

Ocean City Private Events 3-Year Approval
Name of Event: Sunfest Kite Festival Date of Event: Requesting event approval for September 24-27, 2015 Cost to the Town of Ocean City to support this event: $ 575.00

Things to Note:    Jay Knerr for the Maryland International Kite Expo was granted a 3-year event approval for the Sunfest Kite Festival. The dates approved were for September 20-23, 2012 and September 19-22, 2013 and September 18-21, 2014. Jay Knerr for the Maryland International Kite Expo would like to continue this provision, and requests Council approves this event for the date of September 24-27, 2015. All appropriate documents have been supplied and fees have been invoiced.

Comments from Department Representatives:    Public Works – Will deliver 100 chairs and 25 tables to event site. Need to discuss delivery with the event coordinator prior to the event. Also need to discuss the beach ramps and if the event coordinator would like them moved as in past years. Estimated cost to the department is between $575.00. Transportation – Boardwalk trams will be in operation on the date of the event. OCPD, Risk, Fire Marshal, Rec. & Parks, Tourism, OCBP, Emergency Services and OCCC – No comments.

Date on Council Agenda: August 19, 2013 Council Ruling: ________________________________________________ Applicant Notified of Meeting Results: _____________________________

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 6. CONSENT AGENDA C. Request to Sole Source Purchase Breathing Apparatuses

TOWN OF

The White Marlin Capital of the World
Agenda Item # Council Meeting

6C
August 19, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Assistant Chief Chris Shaffer Request to Sole Source Breathing Equipment on Baltimore County Contract August 6, 2013

ISSUE(S):

Request approval to sole source purchase Self-Contained Breathing Apparatus (SCBA) and accompanying Rapid Intervention Team (RIT) bags. The Ocean City Fire Department received a Federal award for $383,325 from the Assistance to Firefighters Grant (AFG) program. The department request approval to sole source purchase breathing apparatus on Baltimore County contract. Grant is funded at 95%, $383,325; Required City match is 5%, $20,175, funded in the FY14 budget; $200,000 funded specifically for this project in the FY13 budget. Total cost is $603,500. Total cost to town is $220,175.

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

Approve purchase. Do not approve. Chris Shaffer, Assistant Fire Chief Chris Larmore, Fire Chief Jennie Knapp, Budget Manager Wayne Pryor, Grants Coordinator 1) Sole source documents 2) Baltimore County contract information

ATTACHMENT(S):

MES ­ Maryland 6701­C Northpark Blvd Charlotte, NC 28216

Telephone........................: (704) 599­4601 Fax...................................: (704) 599­4605

Ship To:

OCEAN CITY FIRE CO. 15TH ST & PHILADELPHIA AVE Ocean City, MD  21842 Contact: CHRIS SHAFFER Phone:

Quotation
Number ............................: QT_00219781­4 Date .................................: 8/13/2013 Page ................................: 1 of 1 Sales order ......................: Requisition .......................: Your ref. ...........................: Our ref..............................: sjohnson Quotation deadline...........: 8/17/2013 Payment...........................: Sales Rep ........................: sjohnson Terms of delivery .............: MES Pays Freight

Bill To:

TOWN OF OCEAN CITY FINANCE DEPART­ A/P P. O. BOX 158 Ocean City, MD  21843

Item number X3415022200302

Description Scott NXG7 5.5 Air­Pak X3 with Snap­Change with Standard Harness and Standard Belt, Regulator with Quick Connect Hose, Dual EBSS , No Airline Connection, Pak­Tracker, No Case, Packaged 2 SCBA Per Box AV3000 HT, KEVLAR HEADNET, SIZE MEDIUM CYL & VALV, QD, CARB, 45/5500 ASSY YL & VALV, QD, CARB, 60/5500 ASSY RIT PAK III ASSY, 5500PSI

Size

Color

Quantity Unit 53.00 EA

Unit price 5,066.00

Amount 268,498.00

201215­02 200970­01 200972­01 200954­05

59.00 EA 101.00 EA 6.00 EA 6.00 EA

235.00 991.00 1,111.00 2,385.00

13,865.00 100,091.00 6,666.00 14,310.00

This Quotation is subject to any applicable sales tax and shipping  & handling charges that may apply.

Sales balance 403,430.00

Total discount 0.00

S&H 0.00

Sales tax 0.00

Total 403,430.00 USD

All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.

MES ­ Maryland 6701­C Northpark Blvd Charlotte, NC 28216

Telephone........................: (704) 599­4601 Fax...................................: (704) 599­4605

Ship To:

OCEAN CITY FIRE CO. 15TH ST & PHILADELPHIA AVE Ocean City, MD  21842 Contact: CHRIS SHAFFER Phone:

Quotation
Number ............................: QT_00217771­7 Date .................................: 8/13/2013 Page ................................: 1 of 1 Sales order ......................: Requisition .......................: Your ref. ...........................: Our ref..............................: sjohnson Quotation deadline...........: 8/1/2013 Payment...........................: Sales Rep ........................: sjohnson Terms of delivery .............: MES Pays Freight

Bill To:

TOWN OF OCEAN CITY FINANCE DEPART­ A/P P. O. BOX 158 Ocean City, MD  21843

Item number X3415022200302

Description Scott NXG7 5.5 Air­Pak X3 with Snap­Change with Standard Harness and Standard Belt, Regulator with Quick Connect Hose, Dual EBSS , No Airline Connection, Pak­Tracker, No Case, Packaged 2 SCBA Per Box AV3000 HT, KEVLAR HEADNET, SIZE MEDIUM CYL & VALV, QD, CARB, 45/5500 ASSY PAK­TRACKER 12V DC TRUCK CHARGER PAK­TRACKER HAND HELD RECEIVER KIT AV3000 SPECTACLE KIT ASSY AV3000 HT, KEVLAR HEADNET, SIZE MEDIUM Scott Part PAK­TRACKER FIREFIGHTER PERSONAL TRANSMITTER KIT ASSEMBLY,WIRELESS BOOT LOADER

Size

Color

Quantity Unit 29.00 EA

Unit price 5,066.00

Amount 146,914.00

201215­02 200970­01 200433­01 200266­03 805753­01 201215­02 LOGO 200267­01 200673­01

50.00 EA 23.00 EA 6.00 EA 6.00 EA 24.00 EA 25.00 EA 130.00 EA 6.00 EA 1.00 EA

235.00 991.00 379.00 1,181.00 44.00

11,750.00 22,793.00 2,274.00 7,086.00 1,056.00 0.00

45.00 239.00 809.00

5,850.00 1,434.00 809.00

This Quotation is subject to any applicable sales tax and shipping  & handling charges that may apply.

Sales balance 199,966.00

Total discount 0.00

S&H 0.00

Sales tax 0.00

Total 199,966.00 USD

All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 6. CONSENT AGENDA D. Request Approval to Solicit Bids for Convention Center Message Sign Repairs

TOWN OF

The White Marlin Capital of the World
Agenda Item # Council Meeting 6D August 19, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Larry Noccolino – Director - Roland E. Powell Convention Center Approval of Intent to Bid- Convention Center Message Sign Repairs August 1, 2013

ISSUE(S):

Approval for intent to bid repairs to message sign adjoining Coastal Highway. Request approval from the Mayor & City Council to seek bids at the Departmental Level for repairs to Convention Center message sign, in accordance with section 2.3 of the Purchasing Policies. Portions of the signs neon tubing are burned out at this time and beyond repair. Anticipate cost of repairs to exceed $10,000. Proceed with the approval to seek bids for the repairs to the Convention Center message sign adjoining Coastal Highway. None Larry Noccolino, Director of the Roland E. Powell Convention Center Hal Adkins, Director of Public Works Kevin Koval, Facility Project Manager 1) Purchasing Policy, Page 9, Section 2.3

SUMMARY:

FISCAL IMPACT: RECOMMENDATION:

ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

All approval levels are password protected and all approval levels have the ability and authority to return a requisition to the originator requesting additional information. It is the responsibility of the authorized user to protect his/her password to prevent use by any other person. All computer hardware/software purchase requests must be processed through MIS for approval. All radio/communication equipment purchase requests must be processed through Communications for approval. 2.2 STOCK REQUISITION Certain high-use supplies and materials are stocked and stored in the Central Warehouse located at the Public Works Complex Service Center. Withdrawal of these supplies by departments is accomplished by the execution of an approved stock request through the Purchasing/Inventory program. Department heads are responsible for establishing authority levels for making stock requests. 2.3 REQUEST FOR QUOTATION Purchases up to $500.00 – may be made with Department Head Approval – no quote necessary. Telephone Quotations - Telephone quotations may be obtained either by the department head, his designated representative or the Purchasing Agent. Telephone quotations will be noted on the requisition to include the vendor, unit price, date and the name of person giving the quotation. The Purchasing Department is responsible for obtaining as many additional quotations as are believed appropriate. Three telephone quotes are required for any purchase of $500.01 to $2499.99. Written Quotations - Obtaining written quotations from vendors is to be accomplished in the same manner as a telephone quotation. Written quotations (informal bids) will be solicited as a matter of practice for any purchase from $2,500.00 to $9,999.99 and at the Purchasing Agent’s discretion for transactions under $2,500.00. Written quotations must be on the supplier’s letterhead and kept on file in the requisitions office or forwarded to Purchasing. Written requests shall be kept for a minimum of three years. Purchase requests anticipated of $10,000.00 to $24,999.99 will be solicited at the departmental level through a competitive sealed bid process. You must notify the Mayor and City Council to seek their approval of intent to bid, and final award will be made by the Mayor and City Council. Revised on 12/14/2010 9

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 6. CONSENT AGENDA E. Bid Award Recommendation for Annual Concrete Sidewalk Maintenance Contract

TOWN OF

The White Marlin Capital of the World
Agenda Item # Council Meeting

6E
8-19-13

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell – Senior Project Manager Bid Award Authorization for Annual Concrete Sidewalk- Repair & Replacement Contract August 14, 2013

ISSUE(S):

Bid Award Authorization for Annual Concrete Sidewalk- Repair & Replacement Contract Request permission from the Mayor & City Council to award the Annual Concrete Sidewalk- Repair & Replacement Contract to Goody Hill Groundwork, Inc. based on the bid results received at the August 13, 2013 Work Session. I have performed a review of the low bid received from Goody Hill Groundwork, Inc. and have found the document to be consistent in accordance with the contract documents. Annual Unit Pricing displayed on the submitted bid form, will be used by the individual departments that have sidewalk repair or replacement budgeted for FY2014. All pricing included on the bid form stay in effect until August 31, 2014. Proceed with the approval of the Unit Prices provided in the Bid (in the case of our “Bid Form” we provided estimate Unit quantities that equaled $ 64,500.00.) The “actual annual expenditure will be subject to the actual work requested. None. Dean Dashiell – Senior Project Manager Hal Adkins – Director of Public Works 1) Completed Bid Tabulation Sheet.

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION:

ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

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Annual Concrete Sidewalk - Repair Replacement Bid

CONTRACTORS

Base Bid

Goody Hill Groundwork Shea Concrete Worth Construction

$64,500.00 No Bid $66,700.00

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 6. CONSENT AGENDA F. Request Approval to Solicit Bids for 94th Street Water Tank Painting

TOWN OF

The White Marlin Capital of the World
Agenda Item # Council Meeting TO: THRU: FROM: RE: DATE:

6F 5F
8-19-13

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell – Senior Project Manager Request Permission to Receive Sealed Bids for the 94TH Street Water Tank – Painting and Repairs Project. August 12, 2013

ISSUE(S):

Receive Sealed Bids for the 94TH Street Water Tank – Painting and Repairs Project. Request permission, from the Mayor & City Council, to receive sealed bids at the October 1, 2013 Work Session for the 94TH Street Water Tank – Painting and Repairs Project. The funding for this project is included in the Water Departments FY 2014 Budget. Proceed with the proposed Bid Opening on October 1, 2013. None Dean Dashiell – Senior Project Manager Hal Adkins – Director of Public Works Jim Parsons – Chief Deputy Director Howard Iman – Superintendent of Water Not applicable

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 6. CONSENT AGENDA G. Request Approval to Solicit Bids for Fire Hydrant Maintenance Project

TOWN OF

The White Marlin Capital of the World
Agenda Item # Council Meeting TO: THRU: FROM: RE: DATE:

6G 5G
8-19-13

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell – Senior Project Manager Request Permission to Receive Sealed Bids for the Comprehensive Fire Hydrant Inspection Maintenance Project. August 12, 2013

ISSUE(S):

Receive Sealed Bids for the Comprehensive Fire Hydrant Inspection Maintenance Project. Request permission, from the Mayor & City Council, to receive sealed bids at the October 1, 2013 Work Session for the Comprehensive Fire Hydrant Inspection - Maintenance Project. The funding for this project is included in the Water Departments FY 2014 Budget. Proceed with the proposed Bid Opening on October 1, 2013. None Dean Dashiell – Senior Project Manager Hal Adkins – Director of Public Works Jim Parsons – Chief Deputy Director Howard Iman – Superintendent of Water Not applicable

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 6. CONSENT AGENDA H. Request Approval to Solicit Bids for MTA Funded West Ocean City Park & Ride Boardwalk Re-decking

TOWN OF

The White Marlin Capital of the World
Agenda Item # 6H 5H Council Meeting TO: THRU: FROM: RE: DATE: 8-19-13

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell – Senior Project Manager Request Permission to Receive Sealed Bids for the MTA Funded West Ocean City – Park & Ride Facility – Boardwalk Re-Decking Project. August 12, 2013

ISSUE(S):

Receive Sealed Bids for the West Ocean City – Park & Ride Facility – Boardwalk Re-Decking Project. Request permission, from the Mayor & City Council, to receive sealed bids at the October 15, 2013 Work Session for the West Ocean City – Park & Ride Facility – Boardwalk Re-Decking Project. 100% funding for this project is being provided by the Maryland Transit Administration. Proceed with the proposed Bid Opening on October 15, 2013. None Dean Dashiell – Senior Project Manager Hal Adkins – Director of Public Works George Thornes – Superintendent of Transportation Brian Connor – Assist. Superintendent of Transportation Not applicable

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 8. MISCELLANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Request for Susan Komen’s 3rd Annual OC Race for the Cure – April 13, 2014

April
Sun Mon 1 Tue 2 Wed 3 Thu 4 Fri 5 Sat

PE – St. Jude’s Walk

6

7

8

9

10

11

12

PE – Walk MS TENTATIVE

13

14

15

16

17

18

19

PE – Komen Race for the Cure TENTATIVE

PE - Good Friday Crosswalk

20

21

22

23

24

25

26

PE - Easter Sunrise Service

PE - MD Int’l Kite Festival

PE - Boardwalkin’ for Pets PE - OC ½ Marathon PE - MD Int’l Kite Festival

27

28

29

30

PE - MD Int’l Kite Festival

2014

TOWN OF

The White Marlin Capital of the World
Agenda Item # Council Meeting

7A
August 19, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator Komen Maryland Ocean City Race for the Cure August 14, 2013 Margo Mandes, of Komen Maryland, is requesting to hold the event, Komen Maryland Ocean City Race for the Cure, on Sunday, April 13, 2014 and that Council approve a date hold for this event on April 19, 2015. This event aims to increase awareness and support in the fight against breast cancer. A race village will be located in the Inlet Lot where there will be a festival-like atmosphere full of celebration, music and emotion. A 5K race will take place on the Boardwalk, pier, concrete pad east of the Boardwalk and Inlet Lot. A one-mile fun run will take place on the concrete pad east of the Boardwalk and the Inlet Lot. Coded in AS-400, last year’s event cost the city $13,951. With the event no longer taking place on Baltimore Avenue, cost to the town is estimated to decrease drastically. A Memorandum of Understanding (MOU) will be drafted to distinguish responsibilities of both the Town and Komen Maryland. Potential positive economic impact from lodging, food, beverage, recreation and other incidental expenditures related to this event. Recommend approval of this event. The day, hour and time of year will benefit many Ocean City businesses. 1) Refer to Council Lisa Mitchell, Private Events Coordinator All appropriate departmental staff has reviewed, and the event has been coordinated. 1) 2) 3) 4) April 2014 Calendar Private Event Application Cover Sheet email

ISSUE(S):

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION:

ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

Ocean City Private Events
Name of Event: Susan G. Komen Race for the Cure New Event: No Date of Event: Sunday, April 21, 2013 and date hold for April 19, 2015 Date Application Received: June 18, 2012 Date Routed: June 18, 2012 Date Returned from All Departments: October 15, 2012 Total Cost to Town: The total cost recorded in project code Komen for the 2013 event was $13,951, broken down as follows: $6,968 Police, $706 Emergency Services, $736 EMS, $4,318 Public Works and $1,223 Transportation. If the event does not take place on Baltimore Avenue this year, expect city costs to be reduced greatly. Application Fee Paid: yes

Things to Note:           This event would be a running race to raise money for breast cancer research. The actual event would take place on Sunday, April 13, 2013 from 6:00 am until 12:00 noon. Set-up of the event would begin Thursday, April 10, 2013. Cle anup will take place upon the event’s completion. The 5K race would take place in the Inlet Lot, on the Boardwalk, pier and concrete pad east of the Boardwalk. The 1Mile race/fun run would stay completely on the concrete pad east of the Boardwalk and Inlet Lot. The Inlet Lot would house the sponsors of the race, called the “tent city.” The event coordinators request traffic management, VMS signs, stage, trash bags and receptacles, road cones and bike fencing, Judge’s stand, bleachers, electric, lifeguard chairs and trellis. The event coordinator requests that the Town of Ocean City collect and dispose of thrash. Sponsors may have product sampling. This is to be determined. The event provides essential food and refreshments for free. There are no concession sales. Expected number of participants is estimated between 5,000 and 10,000.

Comments from Department Representatives:  RICK MANAGEMENT – Insurance certificate to be filed prior to the event. PUBLIC WORKS – Will post streets, set-up and remove traffic pattern if necessary, deliver and set-up 20’x40’ stage and large bleachers, install and set-up judges stand, install the bus stop at the convention center, deliver lifeguard stands and trashcans. After event, will remove all equipment and return to storage. Department feels having the entire route take place on the Boardwalk and not on Baltimore Avenue, will greatly reduce the time and expense to the department. BEACH PATROL – Komen has asked for five (5) lifeguard stands and want to paint them pink. Even though they have agreed to re-paint the stands white, this would not be a good idea since the paint wears off and the pink would become re-exposed. There are no issues with lending them the five (5) stands, but request they not be permitted to paint them. EMS – An on-duty EMS/medic crew will be provided. The applicant must obtain a permit from the office of the Fire marshal for the installation of the tents. REC & PARKS – This event will bring a major economic impact to the Town of Ocean City early in the early season. POLICE – Will work with the event coordinator to staff appropriately. It is difficult to predict staffing due to the peripheral concerns (protesters) who did not show up last year. Theoretically, with the route only on the Boardwalk, Inlet Lot, concrete pad and pier, we could do this with very few officers, but want to ensure there are enough officers on scene in anticipation of protester group(s) being present. To staff without consideration of any protestors could be accomplished with approximately five (5) officers (very likely, several of these would already be on duty, so no extra cost). Total cost to the department would be minimal. TOURISM, OCCC, TRANSPORTATION, EMERGENCY SERVICES – No comments or concerns.

  

Date on Council Agenda: August 19, 2014 Event Approved of Denied: Other:

PRIVATE EVENT APPLICATION
Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:
$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Susan G. Komen’s 3rd Annual OC Race for the Cure 1. TITLE OF EVENT: ________________________________________________

2. IS THIS A NEW EVENT? ____No______________________________________

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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR 3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES FOR THE NEXT 3-YEARS: __N/A 4. STARTING & ENDING TIMES OF EVENT: __Sunday, 4/13/14 5am-noon 5. PROJECTED SET-UP DATE (S) & TIMES: _start 4/10 at noon. End4/12 at 6pm 6. PROJECTED CLEAN-UP DATE (S) & TIMES:__4/13 at 11am 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _Inlet Pakring Lot, Boardwalk, Baltimore Ave, entire Inlet Parking Lot, portion of Baltimore Ave, no further than 14th St. _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANT’S NAME: __Margo Mandes 9. ORGANIZATION REPRESENTING: Komen MD 10. MAILING ADDRESS: _200 East Joppa Rd., Suite 404, Towson, MD 21286___ 11. WORK PHONE: 410-490-2316___ HOME PHONE: 410-490-2316________ FAX: _______________________ EMAIL: _mmandes@komenmd.org___________ 12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? _On file, third year___________________ IF NOT, WHY? _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: _____________________________________________________________________ 14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10: 101 E. Goldfinsh Lane, Centreville, MD 21617 _____ 15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: _________________ FAX: scan to email____________________ CELL: 410-490-2316_______________ E-MAIL ADDRESS: mmandes@komenmd.org_____________________________ OTHER: _____________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____ _Race village to encompass Inlet Parking Lot. Bleachers provided by PWS, tent area, large stage, DJ band, entertainment and presenting speakers, team tailgate area, village enclosed by fencing. 5K run/walk, 1-mile walk. Sponsors to provide Ford vehicles, in-kind food and beverage for race participants small stage and scaffolding set up for start/finish line on Boardwalk. Please attach additional pages to the back of this application 17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________ _Convention Center and Condo’s above Edwards, Substation on race day. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? __No_______________ IF SO, WHERE? __________________ 18. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process, etc.): _Inlet Parking Lot, Tents with water barrels, sponsorship vehicles, staging, tables, chairs, Portolets, generators by large stage within inlet and by small stage at start/finish line. Small stage and DJ set on Boardwalk beach area near start/finish line. Advanced relocation will deliver banners/signage. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.?

IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: Tents in village of various sizes ranging from 10x10 to 40x60, scaffolding at start/finish line, DJ and sound system on the main stage in Inlet and small stage on start line. 19. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: _We have 200 volunteers all of whom have specific responsibilities as well as staff to direct and control runners/walkers and general public. We have “human arrows” and directional signage. 20. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____ Possible closure of Baltiore Ave. Reworking race route, goal is to keep on

Boardwalk. Previous 2 races used a portion of Baltimore Ave. Possible closure 8am for race to begin at 9 am. Parking for set up and event day.

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21. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _Yes________ IF SO, WHAT TYPE? We have a medical tent in the race village where volunteers form AGH help in the event we have a need. We will also request local EMS be available. 22. WHAT IS YOUR RAIN POLICY? ____________________________________ _____________________________________________________________________ 23. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? _Garbage cans and liner bags made available by Public Works._________
Rain or shine

_____________________________________________________________________ 24. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT” (TOILETS, HAND WASHING, ETC.)? ________________________________ Port-o-lets will be provided 25. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________ New Balance – T-shirts only________________________________________

_____________________________________________________________________ 26. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): _N/A at this time______________________________________ 27. WILL REVENUE BE GENERATED FROM PARTICIPANT
Yes

FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______________
MD and Eastern Shore IF SO, WHO WILL THE PROCEEDS BENEFIT? Komen ___________________________

_____________________________________________________________________ _____________________________________________________________________ 28. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
Medals, round trip air fare, Pandora Bracelet, various local restaurant and hotel donations used as prizes.

____________________________________________________________________
Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.

29. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? ___yes___________
yes 30. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private Events Coordinator.

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31. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? _yes, Remax air balloon_
Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit” to the Private Events Coordinator.

No 32. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.

No 33. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private Events Coordinator.

34. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.): __________________________ _____________________________________________________________________ _____________________________________________________________________
Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.

No

35. EXPECTED NUMBER OF PARTICIPANTS: ____5000______________________
5000 36. EXPECTED NUMBER OF SPECTATORS: ________________________________

37. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? 38. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): Public Works – fencing, both stages, large and small rolling stage, trash bags and receptacles. To use power at the inlet. OCPD presence, possibly road closure depending on revised race route. EMS, banner hanging – 5 lifeguard stands painted pink and Komen to repaint white immediately following event. Trellis entrance way for Springfest to be used at Race village entrance. 39. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? __No_________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
Highway Permit” to the Private Events Coordinator. Please forward a copy of the approved “MDOT

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40. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
N/A THE PARADE ROUTE: ______________ DESCRIBE: ______________________

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 41. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ April 20, 2012 – Boardwalk, 14th St. to Inlet, Baltimore Ave up to 14th and Inlet Parking Lot. April 21, 2013 – Boardwalk 9th St. to Inlet, Inlet Parking Lot and Baltimore Ave. up to 14th St. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean City’s sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state “No Sponsors” in area provided below.): _Comcast Spotlight, HMRA, The Carousel Group, Shenanigans, OC Chamber, Paneral, Subway, Dunkin Donuts, Seacrets, D3 Corp, Planet Maze, Fox 21, WMDT, WBOC, ABC2, AGH, PRMC 42. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
. APPLICATION: ______________________________________________________

_The race route will change now that the construction on the Boardwalk is complete. Our goal is to have the 5K on the Boardwalk, but cannot confirm at this time. _____________________________________________________________________ ____________________________________________________________________ 43. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES_ XX __ NO__ _____
An event diagram MUST be included for an event to be considered.

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INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ___ _________INCLUDED WITH APPLICATION ___XX_______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE__4/30/13_____ MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE____ Signature on file _________DATE____4/30/13____
Signature on file

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LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on file APPLICANT’S SIGNATURE___________________________DATE_______________ 4/30/13

HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees.
Signature on file 4/30/13 APPLICANT’S SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
Signature on file APPLICANT’S SIGNATURE___________________________DATE_______________ 4/30/13

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 11 – COMMENTS FROM THE PUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during Comments from the Public for a period of five( 5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 12 – COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for August 27, 2013

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013 13 – COMMENTS FROM MAYOR AND CITY COUNCIL

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