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Kinjal M. Shah M.Com., A.C.A., D.I.S.A.

Shah & Paurana


Apurva A. Shah A.C.A., D.I.S.A., D.I.R.M. Chartered Accountants
B-2, Marble Arch, 51st T.P.S. Road, Borivali (W),
Anand R. Paurana B.Com., A.C.A., D.I.S.A. Mumbai -92.Tel No. 6574 1426, 2899 7768
E mail : snp_ca@rediffmail.com

Date: - February 5, 2007

Re:- Audit of Depository (CDSL) operations

Dear Sir,

Please find enclosed herewith the annexure containing the list of records and documents to be kept

ready for the purpose of DP audit. The audit shall be for the period from the date of last inspection till

date.

Anticipating your early response in the matter.

For Shah & Paurana


Chartered Accountants

Ms. Ankita Shah


(Audit Manager)
9892177944
Encl:- Annexure I
Kinjal M. Shah M.Com., A.C.A., D.I.S.A.
Shah & Paurana
Apurva A. Shah A.C.A., D.I.S.A., D.I.R.M. Chartered Accountants
B-2, Marble Arch, 51st T.P.S. Road, Borivali (W),
Anand R. Paurana B.Com., A.C.A., D.I.S.A. Mumbai -92.Tel No. 6574 1426, 2899 7768
E mail : snp_ca@rediffmail.com

ANNEXURE-I

List of Books / Records / Documents & Reports to be kept ready for audit

1) Count of the following (from date of previous inspection till 31/01/2007)


a. Accounts opened during the period of audit
b. DRF
c. DIS above 5 lacs
d. DIS below 5 lacs
e. Accounts Closed during the period of audit
f. Pledge, Unpledge, Confiscation, Freeze, Unfreeze,
g. Transmission
h. Remat/ Repurchase
2) Account opening forms along with client agreement.
3) DPA5.
4) List of account of illiterate & disabled person opened during the audit period.
5) List of account with payin POA & general purpose POA
6) POA Register.
7) Details of changes in tariff charges
8) Account modification forms along with (DPD1 Report) and Proof of delivery of confirmation
letter after modification.
9) Nomination forms.
10) Nomination Register.
11) List of all accounts with sub status as “Promoter”.
12) Demat request Forms along with proof of delivery of Demat Request Form [DRF] to RTA.
13) Demat inward & outward Register.
14) List of Demat request rejected along with reasons. (DP24 Report) & records of share certificate
being returned to BOs.
15) List of Physical Securities lost in transit, if any.
16) Transposition forms (if any).
17) List of transfer cum demat request / transmission cum demat request.
Kinjal M. Shah M.Com., A.C.A., D.I.S.A.
Shah & Paurana
Apurva A. Shah A.C.A., D.I.S.A., D.I.R.M. Chartered Accountants
B-2, Marble Arch, 51st T.P.S. Road, Borivali (W),
Anand R. Paurana B.Com., A.C.A., D.I.S.A. Mumbai -92.Tel No. 6574 1426, 2899 7768
E mail : snp_ca@rediffmail.com

18) Instruction slips for on market / off market & inter depository. (Separated category wise e.g. on
market, off market, High value, Dormant etc.)
19) Register for loose DIS issued to clients.
20) DIS issuance register of Instruction Slip.
21) Requisition Slips for issuance of DIS.
22) Fax indemnity in case of DIS accepted through fax.
23) Dormant account file downloaded from CDAS.(DPF7)
24) High Value Transaction file downloaded from CDAS.
25) Account closure form along with proof of intimation letter delivered to client.
26) List of A/c where closure request has been initiated by DP.
27) List of A/c where closure request has been initiated by BO.
28) List of Pledge / unpledge / invocation / freeze / unfreeze / confiscation instruction from
CDAS.
29) Remat / Repurchase forms.
30) List of remat / repurchase transaction.
31) List of transmission case during the audit period.
32) Investor Grievance Register.
33) Details of transaction/ holding statement sent to BO’s at prescribed interval along with proof of
delivery.(11DPF8U, 11DPF9U)
34) Proofs of Transaction statement sent to client.
35) Backup Register.
36) List of Branches (CDAS/Back office connected branches /collection centre separately) along
with list of personnel authorized to handle branch operations.
37) List of personnel authorized to handle DP operations along with Designation.
38) Copy of certificate of trained operating staff of HO as well as branches.
39) Easi/ Easiest Forms.
40) Name of compliance officers.
41) Copy of letter intimating name of principal officer to FIU- IND, New Delhi.
42) Alert reports sent by CDSL for suspicious transactions & MIS/ other reports, if any, sent by
CDSL.
Kinjal M. Shah M.Com., A.C.A., D.I.S.A.
Shah & Paurana
Apurva A. Shah A.C.A., D.I.S.A., D.I.R.M. Chartered Accountants
B-2, Marble Arch, 51st T.P.S. Road, Borivali (W),
Anand R. Paurana B.Com., A.C.A., D.I.S.A. Mumbai -92.Tel No. 6574 1426, 2899 7768
E mail : snp_ca@rediffmail.com

43) Specimen copy of all the forms used in DP operations, viz., account opening, DRF,DIS Pledge,
unpledge, account clousure form, modification form, remat, transmission, transposition etc,.
44) Details of operational activity outsourced, if any.
45) Details of any penalties/fines etc,.
46) Previous audit report of internal auditor for Mar 06 & Sep 06 & Previous CDSL Inspection
report.
47) All concurrent audit report till date.
48) Copy of compliance certificate of previous Inspection Report/Internal Audit/concurrent audit
submitted to CDSL.
49) Copy of operating procedure manual for each areas of DP operations
50) Copy if scope of activity of branches.