Work Instruction Tech Records – Tech Pubs – Creating Manuals

12/07/2007 09:36

Russell Adams Software Work Instruction Subject : Project : Area : Module : Customer Author Creating Manuals Enterprise III Tech Records Tech Pubs : Dubai Air Wing (DAW)

: S.Krishnamurthy Revision History

Date 28/05/2007

Versio n 1.1

Description Updated for DAW

Author Amna Kazmi

1. Introduction
1.1 Purpose The document describes how to add and track a manual in the system. 1.2. Overview When manuals are received from OEMs/Suppliers the organization needs to keep a track of all details like the copies it has, the location of the manuals, what media the manual is available in and what is the revision status of the manual. This tutorial will take you through the various steps needed to enter details of the manuals received from OEMs.

Work Instruction

©Russell Adams Software

Page 1

There is a separate field called ‘Manufacturer Pub Ref’ where you could key in the manufacturer’s reference. Work Instruction ©Russell Adams Software Page 2 . 2.Work Instruction Tech Records – Tech Pubs – Creating Manuals 12/07/2007 09:36 2. In the screen that is launched please fill in the publication reference. 3. Specific Instructions 2. If you wish this could be an internal publication reference different from the manufacturer publication reference. Go to Technical Library>External Documents/Internal Documents. Select the ‘Add’ button if you wish to add a new record or select a record and click on the ‘Edit’ button if you wish to edit one.1 1.

You can add more statuses by going to Technical Library >Tech Pubs Setup>Status Codes. The OEM data can be created in the supplier accounts menu. You could add more types by going to Technical Library > Tech Pubs Setup > Publication Types. Currently the following status codes are available. 5. You must have noticed in the details screen (referring to the tab at the bottom of the page) that the no of copies and revision details are locked fields. Select a publication status again pre-populated as master data. Work Instruction ©Russell Adams Software Page 3 . 7. 6.Work Instruction Tech Records – Tech Pubs – Creating Manuals 12/07/2007 09:36 4. Next fill in the OEM data. A detailed explanation is available in a separate work instruction document. Choose publication type. This is a pre-populated master data from which a record must be chosen.

The thing to remember here is that this data is pre-populated using your data as given in the access database. You need to select: a) The location b) The media The rest are non mandatory fields. Next you can enter the copies tab.Work Instruction Tech Records – Tech Pubs – Creating Manuals 12/07/2007 09:36 8. If you have 5 copies in different locations you will have to add five records using the ‘Add’ button. Work Instruction ©Russell Adams Software Page 4 .

Next you can add the revisions using the revisions tab page.Work Instruction Tech Records – Tech Pubs – Creating Manuals 12/07/2007 09:36 9.5 Documentation notes None 3. Supporting information None Work Instruction ©Russell Adams Software Page 5 . 2.

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