MS PowerPoint Preamble

JOMAT Computer Services, Bori

08106225267

Microsoft PowerPoint 2007
1. Presentation Software Packages A presentation package, such as Microsoft PowerPoint, is often used to generate presentation contents to support speeches, public presentations or to tell stories. A typical presentation package provides three main features; • A slide show system to display the content in a liner manner. • An editor to create/edit content. • A graphical system to add graphics. A good presentation establishes an effective communication between the speaker and the audience. What is Microsoft PowerPoint? • It is a presentation software package. • It helps us to Design, Create and Edit presentations and also to make Printed Handouts. With Microsoft PowerPoint, you can create attractive and exciting slide show presentations. Also, you can use slide shows to illustrate your presentations. Starting PowerPoint

1

MS PowerPoint Preamble

JOMAT Computer Services, Bori

08106225267

Microsoft Office Button In the upper-left corner of the PowerPoint window, is the Microsoft Office button. When you click the button, a menu appears. You can use this menu to create a new file, open an existing file, save a file and to perform many other tasks. Quick Access Toolbar Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back. The Title Bar The Title bar is located at the top, center of the PowerPoint window. The Title bar displays the name of the presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting with Presentation1. When you save your file, you can change the name of your presentation. The Ribbon

2

MS PowerPoint Preamble JOMAT Computer Services. You click buttons to issue commands or to access menus and dialog boxes. At the top of the Ribbon are several tabs. When you click on the dialog box launcher. • Click the View tab • Click Ruler in the Show/Hide group Slides. 3 . you can use the Ribbon to issue commands. a dialog box appears on the screen providing additional commands. Clicking a tab causes several related command groups to be displayed in the Ribbon. In PowerPoint 2007. and Notes Slides appear in the center of the window. Placeholders hold the objects in your slide. You carry out actions in PowerPoint by executing commands. Rulers Rulers are vertical and horizontal guides. If the rulers do not display in your PowerPoint window. You can refer to these notes as you continue with your presentation. The Ribbon is located at the top of the PowerPoint window. You create your presentation on slides. Within each group are related command buttons. Bori 08106225267 The ribbon consists of the following components. charts and more. clip art. You can use rulers to determine where you want to place objects. Placeholders. You can use placeholders to hold text. below the Quick Access toolbar. You can use the notes area to create notes to yourself. You may also find a dialog box launcher in the bottom-right corner of a group.

It shows a large view of the slide on which you are currently working. You can click the Maximize button to cause a window to fill the entire screen. Esc Returns you to the view you were using previously. After you maximize a window. its title appears on the taskbar. Zooming in makes the window larger so you can focus on an object whereas zooming out makes the window smaller so you can see the entire content of your slide. You can type notes to yourself in the Notes area. the Outline and Slides tabs. The main text is indented under the slide title. you automatically return to your previous view. 4 . add speaker notes. delete.MS PowerPoint Preamble JOMAT Computer Services. Normal View Normal view splits your screen into three major sections. clicking the Restore button returns the window to its former smaller size. You can use this menu to navigate the slides. The Outline and Slides tabs are on the left side of your window. Right-clicking Opens a pop-up menu. Slider Sorter view and the Slide Show view. You use the Minimize button to remove a window from view. Closing a Presentation • Click the Office Button. Left-clicking Moves you to the next slide or animation effect. as they will appear in your final presentation. Slide Sorter View Slide Sorter view shows thumbnails of all your slides. • Click Close. Bori 08106225267 View Buttons The View buttons appear near the bottom of the screen. the Slide pane and the Notes area. The Slides tab displays a thumbnail for each slide in your presentation. When you reach the last slide. select a pointer. Slide Show Slide Show enables you to view your slides. Zoom Allows you to zoom in and zoom out the window. you can easily add. You use the View buttons to change between Normal view. In Slide Sorter view. or change the order of your slides. The Slide pane is located in the center of your window. The Outline tab displays each slide of your presentation as an outline made up of the title and main text. and mark your presentation. While a window is minimized. The Notes area appears below the Slide pane. Click the Close button to close the window and to exist from the PowerPoint program. In this view the following keys can be used to control the slide show.

Select Blank Presentation. 4.MS PowerPoint Preamble JOMAT Computer Services. 5. Click Create button. Click New. To enter text: 1. Click and type the title of your presentation in the "Click to add title" area. PowerPoint displays the title slide in the Slide pane. The following screen shots illustrate the process. Click and type a subtitle in the "Click to add subtitle" area. Bori 08106225267 3. Start PowerPoint. You can type the title of your presentation and a subtitle on this slide. 2. 5 . 2. Basic PowerPoint Operations Create a Blank Presentation This choice allows you to create a new presentation using default settings. Create a title slide When you start PowerPoint. 3. Click the office button. 1.

OR Press (Ctrl + O) on the keyboard. Click the save button on the Quick Access Toolbar. Click the Save button. 2. 2. Then select the Drive and location (folder) you want to save by clicking on the Save in combo box. OR Press (Ctrl + S) on the keyboard. 4. OR 1. 6 . Each method will show the following open Dialog Box. 5. Start PowerPoint. Bori 08106225267 Saving a Presentation 1. Click Save. 2. Click the office button. Click the office button. Type the file name. 3.MS PowerPoint Preamble JOMAT Computer Services. Choose the file and click the Open Button. Click Open. 4. Opening an Existing Presentation 1. 3.

3. select a file format that you want. 2. Click the Office Button 2. Design Template This choice allows you to create a new presentation based on one of the templates supplied by Microsoft. Right click on the file name with the mouse and select Rename from the shortcut menu. In the file name box. 4. 3. Bori 08106225267 Renaming Presentation To rename a presentation while using the program. Select Open and find the file you want to rename. Click Save button. 7 .MS PowerPoint Preamble JOMAT Computer Services. 4. Click Save As. Click the Office Button. You can preview any of these templates by selecting it. 5. Type the new name for the file and press the Enter Key Save a Presentation as a Different File Type Open the presentation you want to save for use in another program 1. In the Save as type list. 1. type a new name for the presentation.

The Office Theme dialog box appears and displays several layout templates 3. Click New 3. Bori 08106225267 1. Choose the Home tab from the Title Bar. Click on the layout you want to apply. 8 . Select Installed Templates 4. 2. 1. 3. 2. Select the slide that you want to change the layout. Click Create button Save a Presentation as a Template 1. click inside the placeholder and type text Slide Layouts A typical PowerPoint presentation comprises of a collection of slides. PowerPoint provides many layouts to organize the slide contents. Select Save as type Template 3. Applying a Slide Layout to a Slide 1. Select a Template with different background and text formatting 5. Click the layout you want 4. The content of each slide is organized by using a slide layout. Click the office button 2. From the pop-up menu select Layout.MS PowerPoint Preamble JOMAT Computer Services. To create a new slide. To add text. you can create additional slides. 4. Click the New Slide button in the Slides group. Modifying Presentations Add New Slides After completing your title slide. Click on the right mouse button. Click the Save button 4. Select one of the above steps to save 2.

one by one.MS PowerPoint Preamble JOMAT Computer Services. and special effects. Click the Slides tab. 3. Running a PowerPoint Slide Show After creating your slides. Themes provide attractive backgrounds for your PowerPoint slides. Applying a Theme to Selected Slides 1. 3. The Office Theme dialog box appears 3. Click the background you want. 2. fonts. to which you want to apply a theme. 9 . Click the New Slide button in the Slides group. Right-click on the theme you want to apply. located on the left side of the window. Choose the Design tab. Themes A theme is a set of colors. Click the Background Styles button. Adding a Background 1. 1. Hold down the Ctrl key and then click on the slides. Choose the Home tab 2. Click the Two Content layout. 2. you can present your slides by using this feature by using any of the following methods. Bori 08106225267 Use Two-Column Text You can also place text in two separate columns. Choose the Design tab. 4. Click the From Beginning button in the Start Slide Show group or • Click the Slide Show icon in the bottom-right corner of your screen. • Press F5 or • Choose the Slide Show tab.

To view the slides in Sorter view. you can move. Bori 08106225267 Your slide show appears on your screen. do one of the following: • • Choose the View tab and then click the Slide Sorter button in the Presentation Views group or Click the Slide Sorter button in the bottom-right corner of the PowerPoint window. Slide Sorter View Once you have created your PowerPoint slides.MS PowerPoint Preamble JOMAT Computer Services. copy. paste. navigate and view your slides in Sorter view. 10 . cut. duplicate.

Bori 08106225267 11 .MS PowerPoint Preamble JOMAT Computer Services.

Creating Shapes 1. 3. 12 . A list of shape types appears. you can modify the Slide Master. 2. Bori 08106225267 Slide Master If you want to modify more than half of the slides in your presentation. Modify the Slide Master 1. The Slide Master enables you to define the default format for title and text objects for all the slides in the presentation. manipulate and format different kinds of drawings. Click the Slide Master Button in the Presentation Views group.MS PowerPoint Preamble JOMAT Computer Services. The Drawing toolbar has many tools that can be used to draw. 5. Choose the Insert tab. Apply the formatting you want by clicking inside the appropriate area. Drawings and Inserting Objects The drawing toolbar allows you to add illustrations and diagrams into your presentations. Click the Shape icon in the Illustrations group. 2. Choose the View tab.

• Release the left mouse button to finish the action. • Click on the object. To Rotate a Selected Object • Click on the object. you can reposition. Dragging a side handle alters the object only in that dimension. Also. resize. The cursor shape changes when the mouse is inside the object. Click the shape type. • While holding down the left mouse button drag the mouse to resize the object. Bori 08106225267 3. A number of resize handles appear around the object.MS PowerPoint Preamble JOMAT Computer Services. Click the mouse inside the presentation at the place where you want the object to appear. • While holding down the left mouse button rotate the mouse to rotate the object. When the mouse is on the top of the handle the shape of the mouse pointer changes. • Clicking on one of the resize handles and holds down the left mouse button. 13 . • Release the left mouse button to complete the action. whilst dragging a corner handle resizes the object both horizontally and vertically. Moving an inserted object • Move the mouse inside the object. 4. 5. Resizing an inserted object After inserting the drawing you can change its size easily. align or rotate Objects by : • Choose the Home tab. Move the mouse pointer to the place in your document where you want to include drawing (the pointer will be cross-shaped). • While holding down the left mouse button drag the mouse to move the object to the place you want. • Move the mouse pointer on to the rotation handle.

4. When you move the object. Choose the Insert tab. Adding Text to an Object You can add text to many drawing object simply by clicking the object and then typing the text. the text attaches to the object also moves with the object. Bori 08106225267 • • Click the Arrange icon in the Drawing group. A list of shape types appears 3. Choose the Insert tab. Click the WordArt type. Choose the SmartArt type. processes. 2. 14 . Click the SmartArt icon in the Illustrations group. A smartart dialog box appears. The drawing will be inserted in the current slide. Click the WordArt icon in the Text group. A list of shape types appears. 4. Creating SmartArt Graphics You can create complex graphics such as lists. cycles. Select the sub type you want to apply. Click Ok button. Edit the drawing. relationships etc. 1. 5. by using this feature. Then Type the Text. Adding special Text Effects 1. 3. hierarchies.MS PowerPoint Preamble JOMAT Computer Services. 2.

just as you would in an Excel spreadsheet. 4. • • • Once you click on the Ok button. • Select Copy icon in the Clipboard group. Double click on it. Bori 08106225267 Inserting Graph or Chart You can either: • Create the graph in Excel and paste it on your slide.MS PowerPoint Preamble JOMAT Computer Services. 15 . or • Use Chart option for creating the graph from scratch. Choose the Chart type and the sub type. • Choose Paste icon in the Clipboard. there is a graph placeholder. Click Ok button. An Insert Chart dialog box appears 3. Choose the Insert tab. Power Point will display the graph sample datasheet and its corresponding graph Drag through the rows in the data sheet that contains the sample data and delete it by pressing Del or by right –clicking and choosing Clear Contents Enter your own data in the datasheet. Or 1. • Switch back to Power Point. Creating a Graph from scratch on the current slide In the slide. Click the Chart icon in the Illustrations group. 2. • Right click on the graph placeholder. Inserting from Excel • Click the right mouse button somewhere on the chart you want to insert.

For example. 6. its properties (such as the direction from which an object moves onto the slide) and control the speed of the animation. You can also use the Play button on the Custom Animation pane to preview an animation. In addition. an object can move off a slide. • Format your graph using the menus. PowerPoint provides you with preview of your animation after you create it as well as each time you modify it. • A Motion Paths animation determines how an object moves around a slide. the object can become larger.MS PowerPoint Preamble JOMAT Computer Services. an object can move onto a slide. an object can move from left to right. For example. If the Auto Preview box is checked on the Custom Animation pane. you can use the Custom Animation pane to modify it by choosing an effect. • An Entrance animation determines the manner in which an object appears on a slide. Transitions control how your presentation moves from one slide to the next. start along with the previous animation or start at a specified time after the previous animation. Animations control how objects move around your slides. Emphasis. you can make an animation start when you click the mouse. Once you add an animation. Add Animations PowerPoint provides four types of animations: Entrance. For example. Bori 08106225267 The graph window will graph your data as your enter it. Exit and Motion Paths. Animations and Transitions You can animate the objects on your PowerPoint slides. 16 . Choosing an effect enables you to define what starts the animation. • An Exit animation determines the manner in which an object leaves a slide. For example. • An Emphasis animation does something to draw attention to an object.

or some other property 3. Click the down arrow next to the Direction field and then select From Bottom. Click the effect you want To Modify an Effect 1. Direction. A menu appears 4. Size. Choose the Animations tab 2. Click the down arrow next to the Speed field and then select Medium. click the Play button on the Custom Animations Pane Modify the Effect 1. Click the down arrow next to the Start field and then select On Click. 2. Bori 08106225267 To Choose an Effect Select the object you want to animate. The Property field might be labeled. Click the down arrow next to the Start field on the Custom Animations pane and then select the start method you want 2. Click the down arrow next to the Property field on the Custom Animations pane and the select the property you want. The Custom Animation pane appears 3.MS PowerPoint Preamble JOMAT Computer Services. 1. Click the Custom Animation button. Click the down arrow next to the Speed field on the Custom Animations pane and then select the speed you want to apply to your animation 4. Click the Add Effect button. 17 . 3. To preview the animation. Choose the type of effect you want 5.

18 . Bori 08106225267 Modify the Animation 1. A transition can occur when the presenter clicks the mouse or after the amount of time you specify. You can apply a transition to selected slides or to all slides of your presentation.MS PowerPoint Preamble JOMAT Computer Services. 2. The Fly In dialog box appears. Click the down arrow next to the Start field and then select After Previous. PowerPoint provides several transition methods. Click the down arrow next to the Direction field and then select From Bottom. 3. Click the down arrow next to the Rectangle 4 and then click Timing. For example. Add Transitions Transitions determine how your presentations move from one slide to the next. a slide can move up onto the screen and replace the previous slide. 4. You can add sound to a transition and you can control its speed. Click Ok Click the Play button on the Custom Animation pane at anytime to preview an animation. Click the down arrow next to the Speed field and then select Medium.

Click the More button in the Transition to this Slide group. Choose the Animations tab 2. A menu of transitions appears 3. Click the More buttons in the Transition to this Slide group. To Add Sound to a Transition: 1. Choose the Animations tab 2. Choose the Animations tab 3. Click the transition you want to apply To Apply a Transition to All Slides: 1.MS PowerPoint Preamble JOMAT Computer Services. A menu of transitions appears 4. Click the transition you want to apply 4. hold down the Ctrl key and then click the slides to which you want to apply the transition 2. Click the Apply to All buttons in the Transition to This Slide group. On the Slides tab. Bori 08106225267 To Apply a Transition to Selected Slides: 1. Click the down arrow next to the Transition Sound field and then click the sound you want 19 .

Check the On Mouse Click check box. 7. To start a spell check. 4. If you need to. check the Automatically After check box and then specify the amount of time you want to elapse before the transition occurs. 5. 6. 4. Click Slide 1 on the Slides tab. Type 00:03 in the Automatically After text box. If you want a transition to occur after a specified period of time. Bori 08106225267 To Set the Speed of a Transition: 1. Advance Slide Transition 1. Click the Apply to All button. To check your spelling right-click and then select the correct spelling from the list of offerings on the menu that appears or select Spelling to open the Spelling dialog box. 3. the Spelling dialog box opens 20 . Choose the Animations tab 2. PowerPoint changes the timing for Slide 1. PowerPoint applies all of your changes to all slides. The On Mouse Click check box and the Automatically After check box are both located on the Animations tab in the Transition to This Slide group. Spell Check and Print Spell Check PowerPoint checks your spelling as you type and displays errors with a red wavy line under the misspelled word. If you want the transition to occur after the presenter clicks the mouse. 2. Click the Automatically After check box. Click the down arrow next to the Transition Speed field and then click the speed you want 3. Type 00:07 in the Automatically After text box. 5.MS PowerPoint Preamble JOMAT Computer Services. check the On Mouse Click check box. If the spell check finds a possible spelling error. you can initiate a spell check anytime you like. do one of the following: • Press F7 OR • Choose the Review tab and then click the Spelling button.

You can respond in several ways. Click the Print button.MS PowerPoint Preamble JOMAT Computer Services. You can also print your Notes pages or the Outline view of your slides. 2. Choose Print. A menu appears. Click the down arrow next to the Print What field in the Page Setup group and then select Outline View. 3. or 9 slides per page. Bori 08106225267 with the spelling error highlighted. Print PowerPoint provides you with many printing options. The Print dialog box appears. You can print a large view of your slides or you can print your slides as handouts with 1. 21 . 3. 4. Click the Microsoft Office button. To Print Preview 1. 5. The Print Preview tab appears. Click Print Preview. 4. 6. 2.

Bori 08106225267 6. choose black and white. • Click Print Preview. You will use less ink or toner. If you are using a black and white printer. Set the other print settings. • Click the down arrow next to the Print What field in the Page Setup group and then select Slides. The Print Preview tab appears. • Click the down arrow next to the Print What field in the Page Setup group and then select Handouts (4 slides per page). Click the down arrow next to the Color/Grayscale field to select whether you want your slides to print in color. • Choose Print. grayscale or black and white. 22 . • Click OK. 7.MS PowerPoint Preamble JOMAT Computer Services. A menu appears. Click OK Print Your Slides • Click the Microsoft Office button. The Print Preview tab appears. Print Your Slides as a Handout • Click the Microsoft Office button. A menu appears. • Set the other print settings. grayscale or black and white. Your slides will start printing. 8. • Click Print Preview. • Click the down arrow next to the Color/Grayscale field to select whether you want your slides to print in color. • Choose Print. • Click the Print button. If you are using a black and white printer. You will use less ink or toner. The Print dialog box appears. choose black and white.

grayscale or black and white. You will use less ink or toner.MS PowerPoint Preamble JOMAT Computer Services. choose black and white. Click the down arrow next to the Color/Grayscale field to select whether you want your slides to print in color. Exercises Exercise 1 1) Create a new blank presentation and enter the following text on a title slide: 2) Insert a new slide and add the following title and bulleted text: This slide uses the 'Comparison' layout 23 . Set the other print settings. If you are using a black and white printer. The Print dialog box appears. Click OK. Your handouts will start printing. Bori 08106225267 • • • • Click the Print button.

2) Use PowerPoint's drawing tools to create a flowchart resembling the one below: 3) 4) Feel free to choose different colours and fonts. Save the file with the name Faultfinder.MS PowerPoint Preamble JOMAT Computer Services.pptx and close it down. Exercise 2 1) Create a new presentation. Bori 08106225267 3) Save your presentation with the name Training Course. 24 .pptx and close it down. choosing the Blank slide layout and changing the orientation of the presentation to Portrait.

Sign up to vote on this title
UsefulNot useful