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How to enter date 1 press ctrl+; PS: this date will not change when date in system clock changes 2 use =today() function This function calculates todays date every time    the workbook is closed and reopened if you change a cell and press enter press F9 key So if excel is running and you change system date it will not show any change How to enter date time Use =now() function Calculation of date time is similar to =today function Use of IF statement    To test equality use a single = sign “your messaget” To output message using a condition use Eg output Use of sumif Suppose you have a chart of various states and their sugarcane production and you want the sum of sugarcane produced in a particular state or even average. Here sumif and averageif will be used. Syntax SUMIF(range,criteria,sum_range) Range is the range of cells that you want evaluated by criteria ie column with name of states Criteria is the criteria in the form of a number, expression, or text that defines which cells will be added. Ie the name of particular state say “up” Sum_range are the actual cells to add if their corresponding cells in range match criteria. If sum_range is omitted, the cells in range are both evaluated by criteria and added if they match criteria. Ie column having sugarcane produce You can use the wildcard characters, question mark (?) and asterisk (*), in criteria. A question mark matches any single character; an asterisk matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) preceding the character. Output Use of naming cell ranges How do we name ranges    Select all cell that you want to be a part of the range Goto namebox just below file menu Type name of range OR Select the cells Goto formula menucreate from selectionselect reqd option and you are done How do we use ranges Number formatting Select home Goto formatting space and apply reqd PS: 23 on pressing % becomes 2300% Formatting dates   Date is a serial no in excel for easy calculations Jan 1 1900 is 1st date To enter date either enter it as dd-mm-yy or dd/mm/yy OR Enter a no = day no ie 8 is 8th Jan 1900 To enter required format Go to number button just below number formatting options click it and select reqd. format OR Press ctrl+1select number tab then do as reqd How to give manual date format a) b) c) d) Press ctrl+1number tab Select custom from the list Type the format or choose Press enter PS:prefix format by “am/pm” to convert to 12 hour format You can even type simple English word to display eg “at hh:mm:ss of mm dd ,yyyy” displays at 11:39:17 of 05/ 03 ,2012 Formatting text Autofit column width to widest entry: a) Goto the right edge of column header when pointer turns to a cross b) Double click the column header Manually adjusting column width or row height Manually drag the row or column border PS: the alignment area in the home tab can be used for most common tasks like changing alignment of text etc How to merge two cells a) Select the cell by dragging b) Press merge and center in alignment area Conditional formatting of text    Select the cells Go to homestylesconditional formatting use required style from the provided Here databars type has been used. We can also use color scales or icon sets Applying formatting according to value of the cell Select the cells Goto conditional formatting highlight cell rules/top bottom rules Select required rule and done Creating rule from scratch Select the cells Goto conditional formattingnew rule Create as desired If you want to edit goto manage rules Working with pics and graphics Excel allows 5 type of pics 1. 2. 3. 4. 5. Pictures (any photo from your disk) Clipart(that come with ms office) Shapes (rectangle, square etc) Smartart (diagrams etc) screenshots To insert any type of picture   Goto insert tab Select the type of picture Now n ordinary picture is rectangular with white border to make the border transparent    Select the picture Click color set transparent color The pointer changes.then click on the color that you want to make transparent The color menu can also be used to make variation to the pictures original color Next to the color there is effect that can be used to apply cool effects to the picture Smart Art This is used to insert diagram or chart kind of figures in the sheet. Click insertsmartart to open choose a smart graphic dialog box Select the required shape Working with themes Formatting as table   Click anywhere inside the dataarea that you want to format as table Goto home-> format as table-> select reqd style Working with page themes Goto page layoutthemes (the leftmost icon ) select reqd theme Customizing theme Use these buttons Using built in styles