FORWARD GEAR PVT LIMITED

Letter of Transmittal

Respected Sir, Here is a report, our respected Professors asked to make on Forward Gear. First of all we collected data about this report from the management and the employees of the company. I got detail information about that Working of the company by observing all the activities during my internship span in the Company. In this report we mentioned history, products, policies and management of the Forward Gear.. We are very thankful to Allah Almighty, Who helped us a lot to accomplish the required task.

Cordially, Hassan Raza Ahmed

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

PREFACE

This report is about my internship at Forward Gear. In order to be able to cope with the changing environment it is necessary to have some practical experience. The students are deputed to different well-established

organizations. There, they not only have a close look at the working of their respective institutions but they also take an active part in their daily proceedings. During this internship span I have come to know the work criteria of accounts and planning department of Forward Gear. I spent about six weeks of my internship in Forward Gear. In this I have made analysis on the working and performance just as experiencing as an employee. I have seen many daily transactions and working criteria of the company. This Internship report contains overall growth, working system, organizational structure, operations and other information about the institution. My overall experience of the internship is good.

Hassan Raza Ahmed

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

4. EXECUTIVE SUMMARY
During my internship period, my supervisors were very much cooperative and answered my queries very calmly and also gave me manuals about organization. Besides their ever going activities, they never got irritated by my questioning. Due to their help and cooperation, now I can confidently say that I am fully aware of the functions and activities performed in the accounts department of the Forward Gear. In starting days of my internship period I observed and helped in the activities and tasks going on in the Accounts office. I was held responsible for entering bills in journal, ledger reconciliation, vouchers printing, maintaining records, preparing import payment documents, maintaining employee payroll records, preparing export documents, maintaining record of TT’s and credi t advices sent by bank ,Salary slips printing, cash from banks, salary distribution , denomination of cash, preparation of Day book etc and I really tried to work hard and with determination to fulfill my duties and given tasks with honesty and timely. During my internship period I used to visit different banks which enhance my confidence level and communication skills during my visit to bank I was given responsibility of holding huge amount of cash to analyze abilities of honesty . Mr. Muzammil Rana (Accounts manager) taught me how to report your work to your officials efficiently. After my internship, I analyzed that my bookish knowledge become more productive after having practical experience of my knowledge; I memorize the journal entries but didn’t know about its significance in business sector, being a business student it was very much beneficial for me to enter in journal because I already have idea about these entries. After internship in account office I am very much confident that I can pursue my future career in this field and I can work independently in accounts office.

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Punctuality is the basic requirement of working in Forward Gear, Its Managing director himself visit to production halls daily and inquired about empty seats, and if any employee is doing what he or she not ought to do in working hours he or she may be terminated at the spot, From this I learned to be punctual, disciplined and more responsible to the work.

5. INTRODUCTION
Section-1 is about introduction of report. As a component of requirement of MBA degree, six week internship is necessary for student. This section includes background, purpose, scope and objectives of the study. 5.1. Background of the study Internship training program during Master in Business administration Program is necessary for the partial fulfillment of the completion of Degree of Master in Business Administration as per HEC (Hire education commission)

requirement. It was necessary for me to complete an internship period of about six weeks in any service or manufacturing concern relevant to my area of interest and specialization. So, I chose the Accounts department of manufacturing firm because I am interested in this field and my study background is related to this field. 5.1.1. Purpose of Study Internship is the capstone experience that provides internees with hands-on, real- world experience in a work setting. Ideally, internship enables internees to:     Use knowledge and skills got from the classroom, Discover where further competence is needed, Convert the bookish knowledge into practical life and Become better acquainted with the types of work settings in which such

Competence can be applied.

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5.1.2. Scope of Study Scope of internship is that the internee will know some basic know how about the business companies and their working environment at different seats and it will be helpful for them in future. 5.1.3 Objectives of Study The main objectives of studying at Forward Gear were:         To get work experience by working with a well-reputed organization. To gain knowledge about the professional environment of the organization. To know about the technology utilized by the organization. To deal and manage with the situations of stress. To implement theoretical knowledge in practical life. To know firm’s activities i.e. its products and services. To observe the finance system of the organization. To know how this firm supports the economy of the country.

5.2. OVERVIEW OF THE ORGANIZATION 5.2.1. Historical Background
Forward Group Pvt Limited In Sialkot 1990 Forward group has started its working with the name of Forward sports. Forward Sports was established by Mr. Khawaja Masood Akhtar, A young, ambitious engineer, who had worked in the ball manufacturing for many years. Mr. Masood had the idea of revolutionizing the hand-stitched industry and with his innovation on team and his future prospective, he started his new factory. The first years proved to be very difficult and many hurdles had to be overcome. The competition in the industry was strong and to break into these barriers seemed to be very difficult factory was only one of the 5 or 6 suppliers for adidas and by far the

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smallest. So the first year forward produced only an average of 1,000 balls per month, only the low end price point balls, with a lead time of 120 days, made out of imported materials in the old traditional way of hand stitched ball manufacturing. However, this was not what Mr. Masood wanted. So as an entrepreneur, he started to try different things, while not forgetting his business. He first found a local manufacturer for the ball materials. He and Thai PU, a synthetic supplier from Thailand, which had a small plant in Pakistan, developed their own material to be independent from imports and to have more and better innovative choices. At the same time, a continuous and still ongoing process of improvement and change in the factory started. Every operation step was questioned. Mr. Masood made numerous trips to machine manufacturers all over the world, to see what was going on in the industries and to implement this in his factory. In the meantime, he saw a continuous growth of his business by delivering good quality products with shorter and shorter lead times. For Football 2006 Season, Forward made about 4.7 million balls and had already become the second largest ball supplier. From 2003, he modernized and changed the way of ball making completely. The lamination which was done by hand in rather uncomfortable conditions was changed to machine lamination. In Printing, 15 hand printing lines with rather high concentration of solvent were changed and replaced by 7 automatic, multicolor printing machines, with environment friendly conditions. The cutting section, which used conventional swing - arm cutting machines, cutting 1 panel per time, high power machines are now being used, which can cut up to 204 panels per stroke. Instead of buying small batches of latex, Forward built 2 big containers for 250 tons storage with a centralized supplying system, directly to the Factory. All this innovations and continuous modifications made it possible for Forward to be:  The only hand-stitched ball factory for adidas Group (They make adidas and Reebok balls) Shipper of approximately 4.7 million balls in 2007

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The most sophisticated hand-stitched ball manufacturer in the

world,

with lead time of maximum 60 days, with 50-60% of the balls shipped out within 30 days  Price reducer between 2002-2008 due to localizing of materials (almost 100% of the ball materials are made in Pakistan now) improving efficiency and productivity  Producer of 32 panels Thermo bonded balls as of September 2007 in a complete new building on the same compound as the hand-stitched plant. The capacity has been increased to 25,000 balls in April 2008 .Between 60-70% of the workers in the ball factory could be reduced and in the same way the space in the building could be saved.  Forward has now become the world’s no 1 hand stitched soccer ball manufacturer with the capacity of producing 35000 balls/ day providing the low price high quality in minimum lead time.

Vision Statement
20 year of innovation - the past, the present and the future Forward Group Private Limited is one of the few companies in Sialkot industry that can trace its history back in 20 years. Forward is family owned manufacturing and exporting business concern of footballs, volley balls, rugby balls, beech balls, and medicine balls, shoulder bags, gym bags, team bags, shopper bags.

The third generation of the family has entered the field of international trade bringing together the established business and family values, experience and skills coupled with pertinent business education, knowledge and expertise. The Past - history of product innovation We would like to take you to the corridors of rich business history of Forward group and its management, which has the privilege of creating and introducing new spirit and techniques of doing the business that became source of guidance in Sialkot for small and large scale industries of sports goods since 1988 to this day.

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MISSION STATEMENT
Forward Group is a consumer driven, design oriented and an Innovative Company, aiming to work with coherence of renowned global Brands, organizations and entrepreneurs, translating marketing and business goals into design strategy, novelty and to attain a new product success 5.2.2. Strategic business units: Forward Group has following strategic business units:     Forward Sports Forward Gear Forward TM Forward Long way

FORWARD SPORTS (PVT) LTD:

Forward Sports (Pvt) Ltd. is a football manufacturing company targets to become the world leading football producer by providing quality, on-time delivery, cost saving, innovation and high tech oriented solutions to the customers.  FORWARD TM (THERMO MOLDED)

Forward Tm manufactures Stitch low quality match balls with three days manufacturing lead time. The state of the art ball is almost with same price range. The production of the thermo bonded ball is increased up to 2000 balls per day.

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FORWARD GEAR PVT LIMITED

FORWARD LONG WAY

Forward Long way manufactures the wide range of sports gloves .It penetrates the glove market with high aim and state of art RND facilities. It has still a long way to go. 5.2.3. FORWARD GEAR PVT LIMITED: Forward Gear (PVT) Ltd. is a bag manufacturing company targets to become the world leading bag producer by providing quality, on-time delivery, cost saving, innovation and high tech oriented solutions to the customers.  Operations:

With adidas as a main customer, Salomon and Diadora are the brands that Forward Gear is manufacturing bag items for. To meet the customers’ requirement and to reach the objectives, the company will be operated by the international standards and for making results-focused management. Forward Gear is the first bag manufacturer in Pakistan for big brands and it is going to change the whole bag manufacturing industry in the world.

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FORWARD GEAR PVT LIMITED

5.2.4 Forward Gear Profile:

Address: Wazirabad Road Adah Sahowala, Sialkot, Pakistan Ph No# +92-52-3571991-5

Fax No# +92-52-3571996 HR Department: Ph No# +92-52-3571990 Email hrcom@fgear.pk

Accounts Department Ph No# +92-52-3571995 Export Department: Email info@fgear.pk

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Hassan Raza Ahmed ( 10012720-026)

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FORWARD GEAR PVT LIMITED

5.2.5. Introduction of Forward gear:
Forward Gear (Pvt.) Ltd. is a bag manufacturing company targets to become the world leading bag producer by providing quality, on-time delivery, cost saving, innovation and high tech oriented solutions to the customers. With adidas as a main customer, Salomon and Diadora are the brands that Forward Gear is manufacturing bag items for. To meet the customers’ requirement and to reach the objectives, the company will be operated by the international standards and for making results-focused management. The key competitors of forward gear are:    Starite Long way Pungkook ( China) (Vietnam) (Vietnam)

5.2.6. Business volume and number of employees:  As it is manufacturing firm its production depend on the quantity of orders received but it has production capacity of 350,000 per month.  Currently more than 1300 workers are working in organization.

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FORWARD GEAR PVT LIMITED

5.2.7. CLIENTS

5.2.8.COMPANY PRODUCTS:
Currently company is offering following bags for production.

Gym Bag

Shopper Bag

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Backpack

Team Bag

Messenger Bag

Wallet

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Trolley Bag

5.2.9. PESTL Analysis
PESTL analysis stands for “Political, Economic, Social, Technological and Legal” analysis that layouts a framework of macro-environmental factors used in the environmental scanning component of strategic management. It is a part of the external analysis while conducting a strategic analysis or executing market research, and gives a synopsis of the different macro-environmental factors that the company must consider. PESTL analysis is a helpful

imperative tool for understanding the growth or decline in business position, potential and direction for business operations in the market. PESTL Analysis OF Forward Gear:   

Political: Political instability in Pakistan can lead to changes in laws and policies which can be in favor or against the manufacturing sector. Economical: Economy of Pakistan is facing issues about employment, inflation, illiteracy, which hinders business growth. Social: Cultural issues can be there but still as there are a number of

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multinational companies there, therefore, cultural issues are not prominent.   Technological: People are highly skilled and Forward Gear can introduce new technology for manufacturing. Legal: Various laws such as discrimination law, consumer law, antitrust law and employment law can affect how Forward Gear operates, its costs, and the demand for its products.

5.2.10 Facilities
 Area Covered: Forward Gear having 26,2198 square meter available for manufacturing facilities and 18876 square meter constructed area consist of 5 large, halls 4 halls for production purpose and 1 hall for development purpose with 24/7 backup of 1500 kv electric generators to fulfill the requirements of anytime delivery production order.  Quick Response Orders Production

Specially designed department having capacity of 1000 bags per shift with 15 days of lead time and fulfill the requirements of small and quick order needs of customers.  Production Capacity

Forward Gear having capacity of 11,500 bags per day to fulfill the requirements of heavy orders from customers like Adidas.  Employees Facilities       Medical care Group insurance Medical allowance Transportation

 Social Security Medical Facility &Educational facility Medical leaves

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  

Education allowance Marriage grant &Death grant Old age benefits & pension

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FORWARD GEAR PVT LIMITED

5.3. ORGANIZATIONAL HIERARCHY CHART

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MD’s Message:

"A bag manufacturer targets to produce for all brands in the world." This is the goal of Forward Gear (Pvt.) Ltd. November 15th, 2007, Forward Gear started its set up and with adidas as the major customer, the company is moving forward to the goal it set. Forward Gear is the first bag manufacturer in Pakistan for big brands and it is going to change the whole bag manufacturing industry in the world. Pakistan is a promising site for the business and the combined experience, knowledge and technology of Pakistan and Korea will make a difference and it will shake the world by quality, on-time delivery, price and innovative/futureoriented bag products. It will be fun for you to watch how Forward Gear is moving forward and how to achieve its goal day to day, week to week and year to year. Best regards,

Mr.Chris

Managing Director

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FORWARD GEAR PVT LIMITED

5.3.1.POLICIES AND ACHIEVMENTS
 Social accountability policy: Forward Gear (Pvt.) Ltd. Is committed to create a better working environment for its employees by implementing and sustaining SA-8000 standard requirements, to provide and ensure their basic rights. We ensure in educating our workers and suppliers/contractors on the policies and procedures developed by the company’s top management to maintain the highest ethical standards, conforming to:     

Labor Law of Pakistan Buyers Standard of Engagement WFGI Code of Conduct SA-8000 Requirements ILO Conventions

 Environment policy: Forward Gear (Pvt) ltd. Is a company manufacturing & exporting bags for international markets we understand that our business may have an environmental impact by performing our activities and using raw materials, natural and artificial resources. Forward Gear is committed to continuous improvement of its environmental management system for the achievement of safe and conductive environment. We are highly concerned about the prevention of pollution for the safe living. The Relevant NEQS of Pakistan WFSGI Regulation Related to Environment Buyers Standard of Engagement to sustain this commitment, the

requirements are comprehensively mentioned in the document of the environment management system of ISO 14001. These apply to all related activities. This policy is documented, implemented, maintained and communicated at all levels within the company and is available to public for their interest.

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 Quality Policy: Forward Gear (Pvt.) Ltd. Aims to maintain its leading position in bags industry by satisfying our respectable customer’s needs and expectations through providing consistent quality products backed-up by:       Modern Research & Development Facilities Lean Manufacturing HSE/SOE Standard OHSAS 18001 Standards ISO-14001 Standards SA-8000 Standards

 Safety Policy: For us nothing is more important and value able then your life and health. Always use personal protection equipment at your work places provided by company. Safety gloves, earplugs, goggles, eye guard, etc. always remember that nothing is as important and value able to Forward Gear as your health and life. For workers safety Forward Gear apply the following standards & policies they are:       ISO-14001 SA-8000 HSE (Customer Standard) SOE (Customer Standard) Lean Manufacturing ISO-9000:2000

 Order Acceptance Policy: When orders come into a hand we will check the following things:      Estimates the order capacity Check the material arrangement Departmental capacity Current capacity Planning

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Time factor

Company checks all the factors and then confirms the order.  Hiring Policy: The Forward Gear established a system for hiring. The following points are followed:  Advertise the vacancy in newspaper, chamber of commerce & industry magazine Posted on factory board or by factory employees relations by understanding the nature of job.    A job announced does not specify race or gender or other personal characteristics. Any job person (within the company or its associate) who considers himself suitable for job may apply. Race, cast national origin, religion, disability, gender, sexual

orientation, age or political affiliation does not influence in hiring process.    Selection is made only on the basis of merit. Application may be selected / rejected or deferred for future job opening. Selected candidate hired on first three months probation period, and if the employees performance are satisfactory during the prohibition period, then company treated as an permanent employee other wise the prohibition period may extended.   All applications are submitted to the human resources office of the company. Concerned department in charge contact with human resources department and raise the demand for new employees for his department.      Interviewers fill up candidate assessment sheet(s). Hiring decision (on the bases of education training and / or experience) Forwarding applications for further approval’s to concern department. Job description writing (by M.R./EMR/SA-8000 Manager). Attendance Cards are made at starting of job.

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  

Orientation training (General rules & Regulation) Employee’s files maintained by account department. Employee is very much knowing about his salary after joining the job.

 Orientation Policy: In Forward Gear, when employee is hired he introduced the organization, to the policies and procedures, compensation, benefits, safety and accidental prevention, machine layout, about immediate supervisor, etc. in the orientation process an effort is made to acquaint the newly hired employees with the organizational structure.  Training and Development Policy: Training helps the employees gain the specify the job related skills that ensures effective performance. In Forward Gear may occur on or off the job. Before off of the training a comprehensive training is checked out by the human resources department. Then it is handed over to the relevant department heads. Employee are trained through the lectures given by the department heads through relevant reading material, and by the department rotation and reading material is given by the employees of the officer and staff level. Forward Gear is among few organizations where employees are rotated from one department to another, so that could be equipped with diversified knowledge and to have through understanding of Forward Gear of the art corporate culture. Some times employees are directly deployed on the seat for which he is hired.  Probation and Confirmation Policy: An employee selected for three month, depending upon his performance. During the probation period the probationer shall not be any type of facility. During the probationary period the probationary shall not be entitled any type of leave. In case he earns any leave, it would be considered without pay. On successful of completion of probationary period an employee shall be confirmed from the date of his appointment, unless specifically stated otherwise to him in writing.

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Final salary would be given upon the return of all the company. Belong if, which are in the possession of the resigned employee, otherwise their amount can be deducted from his final salary.  Operation:      All employees will get 1-3weeks of on the job training. Probation period is 3months and in the 4month, the company will make an official contract with employees who are qualified. Working hours starts at 8:00 and ends at 17:00 Working hours, including overtime, in not exceeding more than 60hours per week. By Employee Score Card (for production employee) and by Employee Evaluation Board (for office work), each employee will be evaluated by the manager, section leaders or by supervisors and the result is reported to the top management on every 3rd working day of the month.  Production department has specific training plants and evaluation guidelines for grade setting of an individual worker. 

Salary increase, freeze or decrease and promotion will be given once in a year upon review of evaluation results and it’s complete by the end of December.

Employees, representatives can be selected by employees and representatives will have regular meetings with top management every 2 week.

  

The meeting will be held on every 2nd and 4th Wednesday of the month. A Monday meeting will be held on every Monday and it starts from 8:30 and finishes at 9:10 Every head of department will make a daily, weekly, monthly and annual plans every employee have an equal opportunity to be promoted by the company.

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FORWARD GEAR PVT LIMITED

Evaluation:

All employees will be evaluated every transfer and in the last month of the year.  HR Policies:   Visitors/Guest Policy: Visitors / Guest is not allowed to visit the production floors without permission of the competent authority. However special areas are set a side for their entertainment.     Personal Telephone Calls/Emails: The telephone is available for official use only. The personal calls are not allowed in working hours. Meal Break If the employee is scheduled to work more then five hours then they are entitled for one hour     lunch. This period is allocated for lunch &

prayer only. The time is as follow: For labor / officer (Summer / Winter) p.m. On Friday (For lunch / Prayer) Suspicious Packages: If you are seeing any unopened package, bags etc. Please do not deal with them your self. Let your self, let you department in charge know about them or inform the security staff.  Leave Information: Except for sick leave, employees are required to take prior permission for their manager and approved from general manager of the company and submitted to gate in charge. If any employees earn the leave without the prior intimation than the leave shall be considered leave without pay. If the sick leaves are more than two, medical certificate should be attached with leave application form. From 1:00 p.m. To 2:30 p.m. From 1:00 p.m. To 2:00

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Employee Meeting: Monthly The Forward Gear has arranged a meeting with employee. Every department has his own representative to talking participate and discuss the problem relevant to his factory.

Employee Communication: Forward Gear encourages honest and open communication between your are you boss. If you have question or problem concerning your work, you should talk to your department in charge. If you wish to take a suggestion or a comment. The factory shall hang a compliant box in prominent areas of the factory.

 

Juvenile Worker Policy: If any worker is less than 18 years and more than 15 years is found to be working within the factory or stitching centers the action plan is to immediately put through the Juvenile worker plan and monitored subsequently. The company will assist that the child can afford to go to school; all relevant expenses details (school fee, uniforms, books, & stationary school bags, medical) are logged in respective file of the child.

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Search Policy: To maintain utmost security in the factory premises, it is required to carry out random search of employees from time to time, if any employee is asked for search, it does not mean that he is being insulted or under suspicious, the vehicles of the employees could also be searched out.

Wrong Use Of Computer: The employees whom are given company’s computer are responsible for its care. All computers must be switched off after the completion of the work. In case of any problem immediately intimate the computer section. Unauthorized persons are not allowed to use or conduct any sort of repair work. Computers are given for official assignment only.

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Lost Property Policy: If your personal property is lost, immediately inform your boss, so that you could help out if you find anything on the premises, please hand it to your in charge, or admin department without any delay.

Policy On Smoking: Forward Gear established their own policy about smoking. It is the policy of Forward Gear in working area during working hours. Only the nominated areas are allowed for smoking. If any worker, supervisors, in charges, managers, and remaining all staff member are not allowed to smoke in working areas. Company will take serious action for that employee according to rules and regulation. We believe that every person will be following the company rules & regulations. Do you know how smoking plays with your health? It is safety hazard and cause fire. Absenteeism is high among smokers. Productivity loses due to smoke brakes and causes damage to property when cigarettes burn. Smokers require more routine maintained i.e. ash/ butt clean up. Smokers create health hazard for other employees through passive smoking.

5.3.2. CAREERS:
While a good degree is important, we're interested in your skills, experience and aptitudes - the qualities that will help you become an outstanding manager. Working with us our competencies Throughout our selection process we assess candidates against our leadership competencies. You need to be familiar with these and should consider how you measure up against each one. Our selection process is rigorous, so if you don't fulfill these criteria, it's best to realize this before investing the time in applying.  Breakthrough thinking:

You generate new ideas, delving beneath the surface to find true meaning and using conceptual and lateral thinking to create business advantage.

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Change catalyst:

You're excited by the opportunities change brings and respond positively to challenges. You adapt creatively and will actively promote the change process.  Organizational awareness:

You use your understanding of an organization’s culture to make an impact, working within both formal and informal structures to achieve goals. 

Seizing the future:

You want to impact future performance and you take action to realize goals and create new opportunities. 

Self-confident integrity:

You act with integrity and your principles underpin your behavior, motivating you to stand up for your beliefs and take difficult decisions when necessary. 

Competitive Pay:

Forward Gear pay and benefits programs reflect how much the employees and their families are valued. These programs are among the most comprehensive and competitive in our industry. Forward Gear pay practices are designed to attract, motivate, retain and reward employees with competitive base pay complemented with short-term and long-term incentives. Forward Gear believes in compensating employees in a manner comparable to our competitors in the industry.

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Comprehensive Employee Benefits:

Forward Gear makes a significant investment in employee benefits, an important part of each employee's total compensation. The benefits program is reviewed each year to ensure that the plans are cost effective and continue to provide competitive benefits meeting the needs of our employees and their families. The bar is set competitively high. If you believe that you can make positive contribution in Forward Gear endeavors by adding value to your discipline or area of work, we look forward to hear from you and to welcome you into the Forward Gear.

5.3.3. Departments:
 Data Analysis Department:

Data Analysis department of Forward Gear manages all the data of the Organization relating to the material , purchase order, cutting , printing, accessories of the bags. The department consist of one manager and four employees. The department maintains the data through different means like gate passes, receipts, and personal observations. The main duty of the department is to check whether the production is going on according to the plan and forecast or not. Data analysis department plays a very key role in the working of the organization. Means of collecting the data are:         Line leaders Gate pass Daily production report QC report Output boards Checkers Packers MIR(Material Internal Report)

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After collecting the data the department analysis it with the order of the bag and report the general manager to perform the necessary measures. At the end of the month and after completion the order the manager of the department has to prepare a report on all of the work that occurs between that month and order and submit it to the Managing director of the company.  Development Department:

The Development department of forward gear manages all the work relating to developing of the samples of the new bags. It checks the cost of the bag relating to its profit. The department consists of 9 employees including one manager in them. The department forecasts the type and amount of material required to make a bag. Summarizing the work of development department as:   Download ads Distribution ads and artwork to: 1. Development office 2. Design 3. Costing 4. Development Hall     Making size table Making Dummy Sample Check Material Order Material

After performing all these steps the bags is manufactured and pass to the Quality Control department for checking. If it is ok then pass for the order otherwise new sample is prepared.

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Production Planning Department:

The production planning department of the forward gear manages all the PO’s (Purchase Orders).It checks and confirm the orders and upload it in the system for record keeping. After confirmation of the order the planning department makes a plan of how to complete the required order in a required time by minimizing the cost and time and effort. After making the plan the department has prepared the MIR report. The MIR reports consist of all the detail about the material of the bag i.e how much material is used to complete this amount of bags. The material is issued to the line leaders in the line through material feeders which start production thereafter. The department has four executive employees and number of material feeders to feed the material in the line at the right time so that production not suffers. Summarizing the work of the department as:         Adidas PO’s PO’s confirmation PO uploading in system Production Request Planning Material in line Start Production Daily production report

After completing the production the bags are moved to the packing department where after packing it scanned and shipped out.  Accounts & Finance Department:

Accounts & finance department in forward gear manages all the record of the transactions to the banks and with the forward sports. It also manages all the records of the local and international suppliers. The department gets all the information from the Human Resource, Material, production and the printing center about the transactions. The departments manages and prepares all

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

the expanses and revenues of the company. The department has to maintain all the records of the employees of the company relating to their salary, bonuses, rewards and overtime record. The department is also responsible to prepare the financial plans and financial statements of the company. Summarizing the work of the department as       Making the financial plans Managing the payments Managing the payroll Record keeping Reporting to managing director

Material Department:

The material department in the company plays a very important role. This is because without the supply of right material at right time we cannot prepare the bag.The duty of the department is to check all the record of the material tha used in the preparation of the bag and make the order of the material that is short before the start of the bag to the supplier. The supplier can be local or overseas. After ordering the department checks the status of the order and make sure that it received on time. The department updates about the status of the material to the Managing Director time to time. The material issued to the material feeders on the basis of MIR report and on demand. Summarizing the detail of the department as:       Checking the stock Order Placement Maintaining Record of invoices Issuance of material on MIR Issuance of material on demand Making daily, monthly and weekly reports of Material

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

Printing Department:

The printing department of the company is connected with the cutting hall. According to the PO’s of the bags the panels made and send them to the printing department for the printing. The printing mostly done by the screen. The department maintains all the record of the printing mostly through the gate passes.the department submits report time to time to the managing director of the company. Summarizing the Work as:       Reciving cut panels Maintain record Printing Dealing with the rejected printing panels Preparing the daily, weekly and monthly report Quality Control Department:

The quality control department of the company checks the quality of the material , printing and the sewing of the bags. The department perform certain tests in the lab to check the material while the sewing of the bags are check in the line during production. The employees in the department are hired by the head office of adidas in Sialkot. The minor missing in the printing is also rejected in the line.The department use both inline and endline inspection. Summarizing the work of the department as:          Physical checking of Material Performing tests Sewing checking Cut panels Shade variation Stitching Proper trimming Printing checking Color shade

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

PART 2.

Internee work
5.4.Brief introduction: Forward Gear Pvt Limited: Forward Gear is business unit of Forward sports as stated earlier, it is bag manufacturing company ensuring quality, on time delivery, and saves cost and provide technology based innovation to its customer. Location: It is located at Sahowala, river side of Sialkot, 8 km away from Sialkot City. 5.4.1. Internship Period: 15 August 2011 -30 September 2011 5.4.2. Department of Internship: Accounting Department 5.4.3. Detail of supervisors: Following are the details of the supervisors during my internship period: Names 1 2 3 4 Mr.Muzammil Rana Mr. Sarfraz Miss Anum Mr. Taufeeq Designation Accounts Manager Accounts officer Accounts officer Cashier

During my internship in Forward Gear, I worked in Accounts department for 5 weeks and last week I spent in planning department , I successfully performed all the tasks assigned to me and carefully analyze the situations and working department there.

My internship period was divided into three phases by Mr.Muzammil Rana (Accounts Manager).

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

I spent first two weeks with the working and tasks of Mr.Sarfraz which includes filings, vouching, recording of bills/ printing of vouchers, reconciliation of ledgers photocopies/faxes and bank visits which are further explained in my weekly time table.

Next two weeks was spent at import export and employee payroll work and my supervisor was Miss Anum and my tasks were maintaining employee’s payroll records, import export documentation, and keep record of payments, further details are explained in weekly time table section.

Next week was spent with Cashier Mr. Taufiq, where my tasks include denomination of cash, preparation of day book, payments, receiving of cash, bank visits, single entry system, pessi records, tax payment records.

Last week was spent at planning department where I observed working conditions of warehouse, cutting .sewing, planning and packing department, details of working are explained in next section.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

5.5. Weekly Timetable:
Following is the weekly timetable of my learning and working during my internship at Forward Gear Pvt Limited, Sahowala, and Sialkot. 5.5.1. FIRST TWO WEEKS: 15-09-2011 to 27-09-2011        Supervisor: Mr.Sarfraz Description of the Work: Journal entries Voucher printing Ledger Reconciliation Supplier files Supplier payments

This officer is responsible for the following tasks:  Journal Entries: Accepts the bills which are being passed by the costing department and making journal entries of those bills in the company records.  Vouchers Printing: After journal entries, he takes voucher print of that specific transaction which are to be signed by the account officer, accounts manager as well as managing director, after signatures these vouchers are filed with its bills in file of that specific supplier.  Keeping Ledger Reconciliations: Keeps record of the ledger of all suppliers and inform them regularly about the balance outstanding, and if there are any queries in balance of supplier and organization, demands the ledger of supplier to match against company record. He also maintains the ledger reconciliation statements.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

 Separate file of each supplier: Keeps separate file of each supplier in which all the related bills, copies of payments cheques are entered to maintain records.  Payment to Supplier: When payment is to be made to Supplier of materials, then cross cheque of Habib Metropolitan Bank is given to the supplier which photocopy is being entered in the file also for record.  Purchase cycle: Purchase cycle of Forward Gear starts as the order is received before six months, first of all Costing department conduct analysis of company cost related to the order which is going to be receive in next six months and then inform Planning department put the order in software form which is further used by Costing, Planning as well as Material department. This department check out the quantity of stock at warehouse available as well as needed for the next order and generates Purchase order which is signed by Managing director and its copy is being sent to the local supplier in which specific dates are mentioned in which material is to be received either in full or by parts.  Billing department concern: As the material is received with builty documents as well as delivery challan. The material department attach MRIN ( Material Received Inspection Note ) , PO ( Purchase Order ) to the billing department which further physically verify the quantity received with the help of daily inward report which is held by the Gate and security officer as well as other calculations related to the bill and after keeping summary of bills forward bills to the accounting office.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

 Accounting office Concern: Accounting officer enters the bills in the form of journal entries in the accounting software. Records are kept by the accounting office in software form as well as in hard files. Separate files of each supplier are maintained and ledger records are kept in files. After Vouching rechecking of bills by manger, managing director as well as account manager, these bills are finally filed into respective supplier file after recording voucher is detached and kept in separate box files which are maintained according to the dates.  Administration Purchase cycle: Administration officer uses only one demand sheet for all kind of supplier and this demand sheet is verified by manager as well as managing director.All other department of Forward Gear ask administration department for any sort of stationary material needed by giving them a demand sheet signed by their respective managers. Administration department is also held responsible for the arrange of any function in the organization.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

WEEKLY TIME TABLE

DATE 15-08-2011

ACTIVITY  Overview of the organization  Visited different departments At very first day I visited the organization and its departments and its production hall where labor is working; all labor lines were very much disciplined and professional. I also visited its other strategic units such as Forward Sports.  Introduction to my department  Analyze the bills of suppliers, its attachments  Calculations of files ledger  Comparison of file balance with software At this day, Mr. Hafiz Qadeer introduced me to Accounts manager Mr.Muzammil who gave me overview of accounts department and introduce me to Account officer Mr.Sarfraz where I spent my whole week. Accounts officer introduce me to names of the suppliers of the company and their files which were separately maintained by him, I analyze the bills sent by the supplier and the process which it has followed to reach at accounts office and my first task was to calculate the amounts of ledgers of four suppliers and to compare that balance with the balance of the software.  Attached bills of supplier in their respective files  Recorded transactions in the files Next day I overviewed the bills sent by the suppliers to the firm, and these bills had been entered in software then he asked me to attach these bills in the files of the supplier and also recorded amounts of these bills in the ledger which was given at the first page of each file.

16-08-2011

17-08-2011

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

18-08-2011

 I visited Meezan bank  I recorded transactions in files  Advance Salary payment This day Mr.Muzamil sent me to the Meezan bank with the cheque of Mr. Hafiz Abdul Qadir to deposit amount in his account and I also recorded transaction in files of suppliers. This is the day when workers are asked whether they want to receive one third of their next month salary in advance or not. List of all employees are printed and sent to the production hall and every labor individually asked whether they want advance payment or not, every individual sign in front of name with amount.

19-08-2011  Printed vouchers according to JV numbers  Learned how to reconcile ledgers according to supplier and firm. This day Mr.Sarfraz asked me to print vouchers which he already has entered in software; I just took print of those vouchers according to JV numbers. After this I learned to Recognize differences between the company ledger and the ledger of suppliers and make reconciliation statements. 20-08-2011  Printed vouchers according to JV numbers  Learned how to reconcile ledgers according to supplier and firm.  Visited to Suppliers office  Photocopies This day, Again I punched vouchers and took print of the vouchers and also make reconciliation statement. Sir Muzammil sent me to the Suppliers office for the payment and that day I also spent a major span of time in photocopies of the bills of suppliers and other documents given by another officer.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

22-08-2011

 Punched almost 250 vouchers  I filed vouchers in their respective files according to the dates. This day, Vouchers were filed in the box files which are also a tough task to be done; a lot of vouchers have to be filed according to the dates of their printing.  Entered bills and make entries in journal This day I entered bills of suppliers in journals and took print of their vouchers also. Many other bills are also attached with suppliers bills such as MRIN, PO whose comparison and calculation must be rechecked before entering the bills in the ledger.  Entered bills and make entries in journal  Attach bills of supplier in respective files As entries of bills is major task of this officer , so to enhance my learning and experience I entered more bills in journal and new entered new bills in the hard files of suppliers and record transactions in ledger.  I visited Standard Chartered Bank This day I visited standard chartered bank for depositing the salary of Mr.Chris Jin , MD of Forward Gear to his personal account, my visits to bank also enhances my abilities of communication in banking sector ,and how to deposit a large sum of money and what are its requirements.  Ledgers Reconciliation This day I called almost 15 suppliers to send their ledgers immediately for reconciliation. Only 10 suppliers sent ledgers and I made reconciliation statements of ledgers, Sometimes there may be huge differences in amounts of supplier and company ledger, for accuracy we must check the dates of transactions, and

23-08-2011

24-08-2011

25-08-2011

26-08-2011

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

especially the dates of payments.  Analyze records of overtime payment ( At end of every month) At end of every month, workers who utilize facility of overtime, company have to make payment for their hard work, so analysis of worker overtime per hour and to print sheets is also a time taking task.

27-08-2011

5.5.2. THIRD AND FOURTH WEEK FROM 29-08-2011 TO 10-09-2011           Supervisor: Miss Anam Description of the work: Import payment documents Journal Entries Receiving of TT copies Export documents Payroll records Overtime payments Dues statement Salary Slips

 Import payment documents: Documents for the payment of import are prepared and verified by accounts manager for filling.  Journal Entries: After payment of import, journal entries are to made by accounts officer.  Receiving of TT copies: When bank made payment then it send TT copies to the organization, it’s the duty of the officer to collect TT’s in time and to keep record also.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

 Export documents: This officer is also responsible for maintaining records of the receiving of cash from exports.  Journal Entries for Export: After receiving of cash, the officer enters the data into company software.  Payroll records: Records of new employees and leaving employees are also maintained by this officer.  Overtime payments: Records and sheets of overtime payment, keeping in view that there should be no employee who has not been included in overtime payment, but he has overtime .Such confusions create a lot of problems for the officer and manager as well.  Dues statement: Forward Gear has always been very strict in its rules and policies, any employee found guilty can be terminated at the spot, that’s why this officer also make final dues statements of employees on daily basis. The documents of his/her termination are put forward by the HR department to this officer.  Salary slips: Salary slips are also printed by this officer keeping in view the last month’s salary and overtime payments.  Import payment Process: Payment of import is sent through bank and also through agent.  Payment through bank: If the payment is made through bank following documents are required:   Request letter for payment Commercial invoices (invoices sent by exporter to importer contains shipper name, port of loading, final destination, description of goods, quantity, units, unit price and amount).  Bill of Lading

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

 

Exchange control copy I-form ( filled by importer containing name of bank through which payment is made, beneficiary name (exporter), description of goods, quantity ,port of shipment ,date of shipment).

Custom copy These documents are sent to the bank for payment of import and after verification of the documents bank make payment and send the TT copy (Telegraphic transport) and debit invoices to its customer. After receiving the documents from bank firm enters in its book of accounts with following journal entries: o Purchases a/c To bank a/c

 Export Payment Received process: Advance Payment received: For payment to be received, export department send invoices, FCR(forwarder cargo received) to the bank for the negotiation of advance payment.  Legal way of Payment received: Documents about export like invoices are sent to the forwarders which are Maersk Logistics & Raaziq international who are responsible for shipment .After shipment, documents are sent to the Adidas Office which further sent to the Hong Kong (mainoffice) for verification, bank then send the Credit Advices to the company upon payment has been received. When payment is received, then following entry is made for record by accounts officer:  Bank a/c, EDS (export development charges) ,Income tax, OBS (ordinary bank charges)    For Export sales: Adidas Asia a/c to Export Sales  Payroll Records: To Adidas Asia

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

Upon hiring of new employees, record details of new hired employees are sent from HR department to Accounts department for working of its salary status, which further records salary , EOBI deductions and sent back to the HR department for filing of individual employee record.  Payment of Salary:      Monthly salary of staff employees includes: Basic Salary Special Allowance Meal Allowance While for labor employees, it also includes meal allowance and overtime payments etc.  Salary Calculations: Salary / working days *number of days worked  Over time calculations: Salary /working days =per day / 8 hours *2  Termination of Employees: Employees can also be terminated at the spot with reason and termination documents are sent to the accounts office by HR department and final dues are made by Accounts officer.  Dues Statement: While making dues statement of terminated employees following factors are taken into consideration:   Number of days worked Gratuity ( if employees has worked for more then 1 year , this depends upon number of years and one gratuity equal to one month basic salary.    Leaves Annual leaves = 14 days Casual and medical leaves = 18 days

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

WEEKLY TIME TABLE DATE ACTIVITY  Filled I-form for the payment of material imported  Recorded Overtime payments Overtime payment process completes in last week of month, this officer is responsible to prepare documents for payment of material import. For such payment filling of I-form is first step, I 29-08-2011 form is delivered by bank through which we are making payment. It contains importer date, description of goods and exporter data and it’s duly stamped by MD.  Recorded Telegraphic transport sent by Habib Metropolitan bank  Entered Import payment in journal. After payment made through bank, It sends TT copies to the organization, the proper record of TT copies is very necessary 30-08-2011 for the organization for any query, after import payment has been made, and then entries are to be made in journal.  I visited bank Being internee in accounts office, often I have to visit banks for 31-08-2011 payment or receiving of cash.  Overview and preparation of export documents When finished goods of organizations such as bags, purse, these are being exported to its client countries who send organization payment for these goods, for receiving, export department send invoices and other documents to the bank for 01-09-2011 the negotiation of the advance payment, if the payment of export has been received through banks then bank send credit advices to the organization about money has been received which includes all tax deductions. I analyze the export

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

documents and the process of receiving payments.

 Currency exchange for exchange of money  Entered cash received from export in journal This day Account manager, Mr.Muzammil sent me to money exchange office for the exchange of dollars into rupees , this activity is also very beneficial for me being finance student, it keep updated about foreign currency exchange rates. 02-09-2011 Coming back from currency exchange office, I entered the amount from credit advices to journal.  Bank Visit for Cash As next week is for salaries payment, bank should be informed 03-09-2011 about requirements of cash.  Payment of Salaries First week of every month for accounts office is all about salaries payment to the employees and labor. Payment of salaries requires too much care and attention, first of all it is 05-09-2011 06-09-2011 07-09-2011 checked whether employee has received any advance or not. Salary slips printout also requires attention, because this is for what workers work day and night and labor is very much conscious about salary calculations. For attachment of cash with salary slips, members from other departments are also called to sum up work in less duration. The Whole process of payment of salaries to the employees completes in three days.  Visited Bank for cash  Recorded Missing Salaries After payment of salaries, cashier reported that cash is not 08-09-2011 available for meeting daily payments, so sir sent me again to the bank for cash.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

This month we received complaints about some missing salaries, so we again worked on salaries sheets.  Documents prints for overtime payments  I paid overtime payments to the employees Over time payments are made throughout the months, to motivate and encourage employees for hard work, these payments never delayed by accounts office, if worker don’t 09-09-2011 come at account office for receiving of overtime payment, account officer or internee goes to the production hall for payments, these are strict rules set by the MD of organization.  Missing salaries After verification about missing salaries, I went to the 10-09-2011 production hall for payment of the missing salaries.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

5.5.3. FIFTH WEEK FROM 12-09-2011 TO 18-09-2011          Payment of Dues:  Dues of terminated employees are paid by cashier, by single debit entry All entries made by cashier are single, temporary advances are checked, before payment temporary advances are checked then payment is made to terminated employees. Every payment made by cashier is vouched through cash payment voucher.  If employees have gratuity then “gratuity and other benefits account” is debited and other then gratuity only “salaries account” is debited.  Payment of Salaries: Monthly salaries are paid by Cashier after printing of salaries sheets.  Day book and closing of Cash: This book is maintained by Cashier on daily basis which contains daily cash receipts and cash payments for closing of cash on daily basis and cash is verified by following formula: Debit balance + Cash in hand  Denomination of Cash: Cashier also keeps daily record of notes available in hand; this record is called denomination of cash. This contains Notes , denomination and = B/F + Credit balance Supervisor: Mr.Taufeeq

 Description of Work: Payment of Dues: Payment of Salaries: Day book and closing of Cash: Denomination of Cash PESSI TEXES

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

amounts, total cash, damaged notes and physical balance this amount must be equal to cash in hand in day book.  PESSI and Tax Payment: This officer is responsible for maintain the record of Pessi and tax payments. WEEKLY TIMETABLE DATE ACTIVITY  Analysis of cash receipt and payment vouchers  Preparation of Daybook  Payments of dues  Denomination of cash  Closing of cash 12-09-2011 At very first day with cashier, I analyze vouchers which he print when to pay or receive cash, which he distinguished by colors , green color voucher for payment of cash, and pink color voucher for receiving of cash. First day was the day of analysis , I observed his activities of preparation of day book, payments of dues to the terminated employees ,at the end of the day how he keep denomination of cash and how he closes his cash balance.  Pessi Records  Preparation of Daybook  Payments of dues 13-09-2011  Denomination of cash cashier is also responsible for Pessi records , (deductions from company staff members salary).Cashier daily activities include payment of dues, denomination of cash and preparation of day book.  Payment of Tax 14-09-2011  Salary Status of new employees

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

 Payments of dues  Denomination of cash  Closing of cash Cashier sent me to the National Bank for the payment of taxes form the company management employees, I maintained Daybook include payments and receiving of cash on daily basis. New hired employees are required to submit two copies of their CNIC to HR department, HR department along with these copies sent their appointment letter to the accounts office to ON their salary status in system of organization.  Preparation of Day book  Denomination of cash Maintaining record of notes available to the cashier is called 15-09-2011 denomination of cash, this is very simple process which includes how much notes of 10 rupee, 100 rupee, 500 rupee, 1000 rupee are available to the cashier.  Payments to production hall 16-09-2011 I went to production hall for payment of Bonus to the employees.  Daily payments  Preparation of Day book 17-09-2011  Cash closing Daily payments and receiving of cash are the routine tasks of cashier such as payment to terminated employees, which involves payment and to off the salary status of that employee.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

5.5.4. LAST WEEK FROM 19-09-2011 T0 25-09-2011  Department: Planning I spent my last days of internship period in planning department to have overview of how planning and production takes place in organization. Production Manager: Hasnaat Khawaja This is the main department of the organization where planning and production takes place. The work starts form warehouse where material for the production is issued according to the requirements and further sent to the cutting department, here my work was to provide cut parts to the production lines.  Purchase order: The whole process starts from the Purchase order form Adidas which includes quantity, quality and deadline of the order receiving. When order is received planning department upload it in company software and plans the production according to articles of bag.  MRIN: Planners issue material internal requisition note, which includes how much material is required for production and send it to the ware house.  Cutting Department: Warehouse send the material to the cutting department for cutting and after cut the material feeders provide the material to production lines which includes back panel cells and simple panels.  Printing department: Simple panels are sent to the printing department which prints logos of Adidas or relevant client on the panel.  Sewing : Sewing is the result of team work , one individual sew one panel and pass it to the next individual, this work completed on hour basis.  Supervising:

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

Planning department is responsible for taking care of daily activities and to ensure that the work should be completed in given target time.  Material Confirmation: The material feeder under the planning officer checks up the material status. it so happens sometimes that the cutting may lessen according to the production or some panels may be misplaced. To overcome any of the problem the material feeder and the planning officer is responsible for and to provide the materials to the line in time.  Finished goods control: Planning officers are responsible for controlling the output of bags according to output  Scan and Pack: When bags are finished then scanning department scans for any damage and pack it in cartons.

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

WEEKLY TIMETABLE DATE  Planning  Software Upload  MRIN 19-09-2011 First day was to have overview of planning department who work upon the receiving of purchase orders from ADIDAS, and uploading of MRIN at company software and prepare MRIN for material department.  Ware House  Issuing of materials 20-09-2011 This day was to have an overview of warehouse from where material is issued, Warehouse receives MRIN from planning department department.  Cutting I spent this day at cutting department where cutting of 21-09-2011 material was made according to the articles of bags which are ordered by ADIDAS. Pieces which are required by the printing department are sent there for printing, and other sent to the production lines for sewing.  Sewing 22-09-2011 Sewing of pieces is teamwork, one into another person and completed into per hour basis.  Material Confirmation This day was spent with planning officer to confirm whether 23-09-2011 material is provided to production lines and this material is being utilized effectively or not. and issue requires material to cutting ACTIVITY

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

 Finished Goods 24-09-2011 This day was spent to inquire the finished bags, whether they are according to the purchase orders from ADIDAS or not.  Scan and Packing: 25-09-2011 The finished bags are then scanned and packed for export.

5.5.5. SUMMARY OF MY LEARNING
During my internship period I applied my theoretical concepts practically which gave me better understandings which I have read in my accounts books. This internship helped me to improve my confidence level and communication skills as well. My internship taught me not to lose confidence in any problem because every problem has solution. During my internship period, my supervisors were very much cooperative and answered my queries very calmly and also gave me manuals about organization. Besides their ever going activities, they never got irritated by my questioning. Due to their help and cooperation, now I can confidently say that I am fully aware of the functions and activities performed in the accounts department of the Forward Gear. I joined Forward Gear on 15 august 2011 and I reported to GM of Forward Gear, Mr. Hafiz Abdul Qadir, who introduced me to the accounts manager Mr.Muzamil Rana and I accompanied him to the account office and in the way to account office he advised me to have a successful internship period I should look busy always in work environment whether I have been given work or not, and he introduced me to the Accounts officer Mr.Sarfraz where I have to spend 2 weeks, during my stay there with Mr.sarfraz .

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

5.5.5.1.SKILLS AND QUALIFICATIONS: I learned how to cope with difficult situations in calm and professional manner, under the guidance of Mr. Sarfraz I learned to enter bills in journal , ledger reconciliations , which are very beneficial for me because of having finance specialization and that’s the reason for me choosing accounts department for my internship. I learned to be more responsible under his guidance because he was given vast tasks within very short time frame which he complete very efficiently, I learned to be more attentive in listening instructions given by accounts manager, because in accounts department communication of figures and true understanding of figures is very important. I learned to be more Quick responsive then before, because this is the demand of any profession. He trained me so well that I even worked at his seat in his absence very successfully. Yes Boss is the term which I can say should be used for your better evaluation by your boss. Being professional is also a key for a successful employee. My first two weeks taught me to be professional, clear communication quick response, and deep knowledge of your filed is very much necessary to be successful. Under supervision of second accounts officer I learned to prepare import documents , export documents, and how to maintain payroll records , under her supervision I learned how better communication can solve many problems in no time , better communication is the key in dealing people, this account officer was concerned with employee records that’s why she had to deal with many employees. I learned, while working in competitive environment we should keep record of every document because boss can ask anything at anytime and delayed or confusing answers may result is underestimation of your work abilities. Mistakes are the part of work but repeating those mistakes may have unfruitful results for your career .Under her supervision I learned how to learn from our mistakes and not to repeat again because in professional and competitive work environment repetition of mistakes don’t even exist. I learned that work is divided in such a way that one mistake

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

effects the working of complete system. I learned that tasks given should be completed on time. Under supervision of Cashier, I learned to record day book, denomination of cash, entries in company software, maintenance of cash. He was very calm person and performs his actions very calmly but effectively, while working with him I learned how to maintain create a jolly environment while maintaining the dignity of office environment. I learned to be more responsible in matters of cash, how to handle a large sum of cash and most importantly I got a chance to learn practical application of single entry system. Being student of Finance specialization Accounts department taught me practical applications of my learning through books. During my internship period I used to visit different banks which enhance my confidence level and communication skills during my visit to bank I was given responsibility of holding huge amount of cash to analyze abilities of honesty .Under supervision of Cashier I learned how to handle aggressive behavior of people if company is delaying their salaries in very clam way. Mr. Muzammil Rana (Accounts manager) taught me how to report your work to your officials efficiently and how to complete tasks within given time frame. My learning in planning department is all about the matter of Time. After receiving order of Adidas, All next activities are time bounded from receiving of order to delivery of finished goods. In this department I learned strictness and professionalism is basic requirement of our officials because workers work more efficiently under the strict head and lenient head may not produce best results from his/her workers, So being professional and strict boss is effective for the organization. After my internship, I analyzed that my bookish knowledge become more productive after having practical experience of my knowledge; I memorize the journal entries but didn’t know about its significance in business sector, being a business student it was very much beneficial for me to enter in journal because I already have idea about these entries. After internship in account

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Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

office I am very much confident that I can pursue my future career in this field and I can work independently in accounts office. Punctuality is the basic requirement of working in Forward Gear, Its Managing director himself visit to production halls daily and inquired about empty seats, and if any employee is doing what he or she not ought to do in working hours he or she may be terminated at the spot, From this I learned to be punctual, disciplined and more responsible to the work. 5.5.5.2. RESPONSIBILITIES UNDERTAKEN: In starting days of my internship period I observed and helped in the activities and tasks going on in the Accounts office. when I have learned from my first accounting officer I was held responsible for entering bills in journal, ledger reconciliation, vouchers printing, maintaining records, preparing import payment documents, maintaining employee payroll records, preparing export documents, maintaining record of TT’s and credit advices sent by bank ,Salary slips printing, cash from banks, salary distribution , denomination of cash, preparation of Day book etc and I really tried to work hard and with determination to fulfill my duties and given tasks with honesty and timely. 5.5.5.3. INFLUENCE ON FUTURE PLANS: Being Finance students, doing internship in Accounting and finance department is very beneficial for me because I want to peruse my future career in this field according to my specialization and this internship period gave me experience of working in such accounts environment which can create opportunity for me in employment in this sector. Forward Gear is an organization where internee also work like employees of firm and treated like employees and their questions are encouraged and answered which give motivation to work hard for firm.

57

Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

5.5.6. CONCLUSION
It was really a golden opportunity for me to work in competitive and professional environment of Forward Gear as internee because I got chance to analyze the practical applications of my theoretical knowledge. As for as Forward Gear is concerned, Discipline, determination in employees, on time completion of tasks, Professionalism, Incentive given to labor for their motivation are key factors of success. Work is decentralized into employees very efficiently which increases effectiveness of work performed. Access to higher offices is very easy, any employee, even labor have access to MD and have equal right to complain if he/she is not compensated for work performed. Terminated employees are given dues at the spot. My internship provides me professional experience and confidence and enhanced my personal as well as professional abilities. Forward Gear facilitates new talent and young employees and providing employment opportunities to the people of near areas. Besides fulfilling the degree requirements, internship provide student possibilities for entering in the world of employment, provide students with options to decide whether to pursue their career in that field or not. This experience of internship provides students with real problem work that may not be found in books. In Sialkot Forward Gear is very well known bag manufacturing organization and one of the best Adidas products manufacturers.

58

Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

5.5.7. SWOT ANALYSIS
 Strengths: During my internship period I observed following strengths of the organization:  Having strong brands as it clients like Adidas and Reebok.  In Sialkot there is no other competitor of Forward Gear  It has huge production halls which can accommodate more than 1200 workers.  Highly Qualified Management  High Security  Weaknesses: During my internship period I observed following strengths of the organization:  Internal employee’s politics effects quality of work  Loans are affecting profits of Forward Gear and also its goodwill.  Old employees are at more risk of their job termination.  Opportunities: During my internship period I observed following strengths of the organization:  Many market areas are untapped  Develop more portfolios in coming years  Threats: During my internship period I observed following strengths of the organization:  Cost threats, company can have cost increments due to the the electricity rising rates in Pakistan which may result in loss of order from China because China demands very economical rates.  Political Threats

59

Hassan Raza Ahmed ( 10012720-026)

FMAS

FORWARD GEAR PVT LIMITED

 Employees Union is very strong in organization, it can waste time and resources of organization.

5.5.8. RECOMMENDATIONS
 There should be proper check on labor as well as on management to avoid the management politics.  There should be more security of old employees.  In accounts office a lot of work is given to only 3 employees, there should be at least 2 more employees in accounts office.  There should be hiring of more specialized and skilled employees in printing department.  Promotion should be given bi-annually.  Employee union should be centralized.  Planning should be done to complete the work assigned to workers within working hours to avoid overtime from labors.  There should be more decentralization in the higher authorities of Forward Gear so that in absence of MD, there should be no delays in completion of tasks.

5.5.9. REFERENCES
   http://www.forward.pk/ http://gear.forward.pk/ https://www.google.com/

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Hassan Raza Ahmed ( 10012720-026)

FMAS

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