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El Dorado LunchBox: Summer Meals for Kids

• • • • • • • • Activities Baby food & diapers Distribution data Donors El Dorado Schools Expenses Extra foods & goodies Food • • • • • • • • • • • • • • • •

Fundraising GIV Warehouse Informational inserts Kids Need To Eat, Inc. LunchBoxers Numana Partners Promotional outreach

Shuttle Bus Supplies Supporters Volunteers TV2W Program USD 490 Web links Workforce Alliance

Background information

El Dorado LunchBox started as a partnership between El Dorado Schools (USD 490), the Kansas Food Bank, and Kids Need To Eat, Inc. (KN2E) in early 2013.
• The Kansas Food Bank is the fiscal partner, accepting donations and providing food. • USD 490 provides free meals during its Summer Academy in June, and provides the distribution site for the Weekend Foodpacks as well as daily sack lunches. • KN2E provides fundraising, promotion and outreach, volunteer recruitment, and general management of program components other than the Summer Academy meal program. In the fall of 2012, Superintendent Givens surveyed by email schools that offer summer meal programs to inquire about lessons learned. Among other things, responses said: • Participation is better when there is something other than “just lunch.”  Summer school sites tend to have good participation.  Use community resources to offer additional activities.  Collocate with or near child-serving summer activities.  Rural areas have lower participation unless kids come into town for a summer activity program.  Fridays might have lower attendance, especially if there is no programming. • Use sites within walking distance for the most needy children. • Make the menu as easy as possible. • Promotion is key to high participation.  Advertise well. Emphasize it is FREE to ALL children 18 and under.  Centrally located sties ease transportation issues for families.  Provide a consistent “face” of the program to encourage participants to bring friends and neighbors. • • • • • • The childhood food insecurity rate in Kansas is 22.7% (1 out of 5 kids).  Butler County and the City of El Dorado have a similar or higher rate. Kansas has the 7th highest percentage of residents cutting back on the quantity and quality of food, or skipping meals entirely. Over 56% of students in El Dorado Schools (USD 490) qualify for free and reduced price meals In 2012:  887 students received free lunch + 256 on reduced rate lunch. During the summer when schools are closed, students don’t have access to schoolbased meals weekdays or the Food4Kids backpacks on weekends. Nearly a third of working families earn wages so low that they struggle to pay for basic necessities. Many households are one medical emergency away from poverty. 1

Fall 2012 Survey

Hunger Insecurity

El Dorado LunchBox: Summer Meals for Kids
FINAL REPORT (8-27-2013 DRAFT) Hunger is a public health issue affecting all of us.
• • Growing children are especially vulnerable to the adverse effects of inadequate food. Hunger affects physical, cognitive and behavioral development.

Lunches provided

• •

Daily Lunch Sacks (6 weeks): 1953* Weekend Foodpacks:1134 containing at least 3 lunches each = 3402

Total: over 5355 lunches distributed*
*On Thursdays, Kids took home an extra lunch for Friday. Numbers do not include the extra lunches.

Weekend Foodpacks: dates & times Need Based Weekend Foodpacks
• • • • 5/ 23 was last day of school; the last Food4Kids (F4K) backpacks sent home that day. The LunchBox distributed ten (10) Weekend Foodpacks on Thursdays, 6/06 - 8/08. An extra Foodpack was provided on 8/08, for the following week. Kids did not receive free food for 10 days between 5/23 and 6/08.

See food below for Foodpacks contents.

Weekend Foodpacks: Distribution Sites
• • • • • Thursdays, noon - 1pm, inside Skelly School Thursdays, 5:30 - 6:30 pm, Family Worship Center (FWC) The FWC offers a free community meal at this time, increasing participation. Some families that work or don’t have transportation during the day cannot come to Skelly. At the FWC, we distribute curbside in the front of the building - to be visible.

Weekend Foodpacks: demographics

• For children under age 18 in 67042 zip code area living in a household experiencing financial hardship over the summer making it difficult to have enough money for food. • Families from Leon and Augusta show up - told they weren’t eligible but were given a Foodpack just that one time. • By end of summer, had a list of 208 children living in 75 households. • Ages of kids ranged from 6 mo. to 17 (57 under age 4, 30 over age 12). • An analysis of addresses indicates they came from all over the city and outlying areas

Weekend Foodpacks: demographics

HOUSEHOLDS • 77 households with 1 to 7 children. • Many larger households were blended families or families doubled up. AGES birth-1 = 27 age 10 = 15 age 2 = 9 age 11 = 8 age 3 = 12 age 12 = 6 age 4 = 12 age 13 = 11 age 5 = 20 age 14 = 4 age 6 = 21 age 15 = 4 age 7 = 18 age 16 = 5

HOUSEHOLD SIZE 1 child = 13 2 kids = 27 3 kids = 13 4 kids = 18 5 kids = 6 6 kids = 1 7 kids = 1 (kinship care home)
• 37 households had no kids younger than 5 (mostly single or two kid homes). 2

El Dorado LunchBox: Summer Meals for Kids
age 8 = 22 age 9 = 20 age 17 = 7 (T: 221) • 5 households had no kids older than 5.

Weekend Foodpacks (cont.)

NO SHOWS • Each week there were “no shows” of registered kids. A maximum of 128 kids were provide Foodpacks (the 9th week). • These patterns might reflect custody changes over the summer, other changes in circumstances (e.g., moves), or people passing through town. • They might also reflect displeasure with the kind or quantity of food provided. • Sample no show information:  1 family with 7 kids dropped out when kinship care of 4 nieces ended  2 pre-registered households never showed up  6 households came only 1 time  9 came only 2 times  5 came only 3 times

Daily Lunch Sacks: dates & times DAILY LUNCH SACKS
• • 6 weeks, 7/01 - 8/08 Monday - Thursday (closed 7/4), noon to 1 pm

Daily Lunch Sacks: distribution site

• Skelly is a great site due to its kitchen, large storage area, and space for sorting materials and holding staff meetings. • We distributed outside the west entrance on Arthur which lacks visibility from the street. • The overhand on the west side help protect us from weather. • Most kids came by car, some walked or came by bike. Car pooling seemed evident, • Some came by shuttle bus. • During the last weeks, we added a mobile “Take Food To Kids” component, distributing pre-bagged sack lunches in low income areas. The most successful was at Quail Ridge apartments where up to 45 were passed out per day.

Daily Lunch Sacks: demographics
• Advertised for all children under age 18 in El Dorado, but any child who showed up was given a sack lunch. • Includes kids in town visiting relatives or passing through town. • Kids who came to the daily lunch program had to check in by telling us their age and the school they last attended. We also recorded gender by guessing. • In general, more boys than girls came. • Children of all ages showed up, with the largest group being in elementary school (and specifically attending Skelly School). • A few kids from other counties and other states showed up - generally kids visiting relatives over the summer.

& special attractions (Food Plus)

• Experience has shown the importance of providing activities to attract children, give parents an incentive to bring them, and sustain interest over a 10 week period. • The Summer Academy during June was successful in attracting more kids by adding a free breakfast and lunch for all. • July 1 - Aug. 8, we used special attractions (aka Food Plus) that were free or low cost.  Activity bags (crayons, coloring paper) 3

El Dorado LunchBox: Summer Meals for Kids
 Children’s books on Tuesdays.  Frisbees (on a Wed.)  Spa Bags (toiletries)  Baby Food, Mondays & Wednesdays. Children’s Book Day was Tuesdays. • We collected gently used books for children of all ages. • An El Dorado Times article and KN2E emails invited book donations. • Books also were obtained from the GIV Warehouse • Kids could take home a free book each week. • Left over books were donated to The Salvation Army’s Thrift Store.

Donors: cash
gifts to Kansas Food Bank to support El Dorado LuncoBox

Don Argo I. Jean Autry (Commercial Cleaning Service) Linda & Bob Baines (Your Own Move) Darla & Robert Carter Central Kansas Kids FUNd Crazy Quilters Guild Larry & Jane Doornbos Emprise Bank (El Dorado) First Presbyterian Church Doyle & Bonnie Fox Ed. & Maggie Gard Betsey Goering John & Nancy Grange Ruth & John Hetherington Louise & J.A. Jacquez • • • • • • • • • •

Julie Jenson Kristi Kloeblen Knights of Columbus J. Kirk & Rhonda Morrison Prairie Port Festival St. Johns Altar Society Curtis & Judith Shipley Shelley Shipman Bernadette A. Spradling Jean Storandt Judie & Peter Storandt David L. Sundgren (Sungroup) Trinity Episcopal Church United Way of El Dorado Wal-Mart of El Dorado

El Dorado Schools USD 490

Provided free breakfast and lunch for all kids attending the Summer Academy. LunchBoxers volunteered during Summer Academy in June. Provided Skelly Elem. School for storage, kitchen, and distribution site. Provided shuttle buses 7/1 - 8/8 Lawn signs at its 6 schools. Insurance coverage Everyone extremely supportive and helpful. Skelly School Counselor Jan Weber gave helpful advice re Weekend Foodpacks. USD 490 offering free breakfast & lunch for all kids attending the Summer Academy appears to have contributed to a record turnout - primarily elementary school age kids. However, kids not attending the Summer Academy didn’t have access to free lunches during June, especially older children.

Summer Academy


$19,417 was raised this year, all of which was donated to the Kansas Food Bank. • The current balance is $ 6,302.04. • El Dorado LunchBox spent $133.75 on 25 lawn signs and $18 on totes for Foodpacks. • $12,963,21 was spent on food -- LockerMates, MealBreaks, Kid’s Meal Boxes, and various goodies. • Fortunately, we acquired 476 Kids Meal Boxes for only $ .64/each. Each meal box included a breakfast, a lunch & a dinner. 4

El Dorado LunchBox: Summer Meals for Kids
• • • Additional expenses included supplies, printing fliers and posters, a pizza appreciation lunch for the LunchBoxers, etc. Partners that donated photocopies of flyers included: Butler Community College, Commerce Bank, Emprise Bank, and USD 490. Funds for some expenses were donated by Judie & Peter Storandt.


We missed the fall fundraising cycle but were blessed with significant donations from community foundations, a civic group, a church, and a local business. • The initial fundraising goal was $10,000 for 4000 lunches. • We exceeded that goal, raising close to $20,000 - giving us the flexibility to distributed close to 5400 lunches and thousands of extra food items. • See expenses for related information.


Weekend Foodpacks (WF). In general, each Foodpack contained: • A Kid’s Meals Box: food for 1 breakfast, 1 lunch & 1 dinner • 2 varieties of LockerMates or MealBreaks • Extra foods donated by the First Baptist Church or obtained from the Food Bank. Daily Sack Lunches: 2013
• • Lunch was either a LockerMate lunch sack or a MealBreak lunch carton. Kids could add to their lunch sack: chilled milk carton, 2 or more goodies, fresh produce as available

Extra foods & goodies

• The First Baptist Church sponsored a food drive to collect extra foods to be included in the Weekend Foodpacks during June, such as pudding and fruit cups, crackers & cheese packages, small boxes of raisins, etc. This resulted in sufficient donations to include at least 2 items in each Foodpack during June. • Offering goodies in addition to a LockerMate or MealBreak helps generate interest for kids to come pick up a sack lunch, and provides children with some choice about what they eat. • We were fortunate to have extra funding to order extra items from the Food Bank, including: chocolate pudding cups, cereal bars, peach tins, animal crackers, pretzels, raisins, and Crispy Rice Treats. • Children were allowed to select 2 goodies to add to their lunch sack, and 2 or more items were included in each Weekend Foodpack. During the last weeks, we increased the number of goodies they could take. • • • • • • • Our business plan did not anticipate providing baby food. The need for baby food became apparent when babies and toddlers showed up on the referral list for Weekend Backpacks. The Kansas Food Bank didn’t have baby food but fortunately the First Baptist Church had cash donations from their food drive supporting El Dorado LunchBox. We consulted with the Health Dept. and the Extension Office in deciding to offer: Stage #2 baby foods (6 - 12 mos.) and State #4 (10 - 16 mos.).. Stage #2 and Stage #4 BabyPacks in lieu of Weekend Foodpacks. Baby food also offered instead of a LockerMate or MealBreak on Mondays & Wednesdays. We also offered diapers (size #3 or #4). 5

Baby food & diapers

El Dorado LunchBox: Summer Meals for Kids
• We had more requests for the Stage #4 finger foods than Stage #2, and over time the requests increased. Many times we ran out of Stage #4 baby foods.

GIV Warehouse

Barriers to children coming for daily lunch sacks

Located in Wichita, a program of the United Way of the Plains. • Eligible non-profits can shop once a month for damaged, used, or overstock items donated by businesses such as Wal-Mart. There is a limit on the number of items that can be picked up each visit. • El Dorado LunchBox became eligible in July and shopped on 7/5 and 8/2. • Items obtained included operational supplies (zip lock bags, signs), hygiene items for spa bags (tooth brushes, deodorant), children’s books, and craft items (magic markers, activity pages). • Family doesn’t know about the program • Family knows about it but not the details re where & when • Family has hard time keeping track of day of week & time of day • Transportation barriers: no vehicle, vehicle not operational, no money for fuel, adults take car to work during the day, parents work nights & sleep days • Don’t know about shuttle bus, the schedule, or that adults can ride it; parent won’t let kids cross busy streets to get to the bus. • Family not comfortable with children walking alone to Skelly due to distance or safety fears. • Parent has intellectual/functional disabilities • Parent doesn’t care / isn’t interested (e.g., on drugs) • Stigma: parents embarrassed to let kids participate (but that’s why our daily lunches are free for all children) • Parents are paranoid about government assistance • Parent doesn’t accept “charity” because proud to be self-sufficient • Parent doesn’t know the free food is nutritious (more so than food their kids eat at home) • Parent and/or kid might be sick • Kids don’t like the food we are giving out • Kids get tired of the kind of food we hand out • With the passage of time, parents forget about the program or think it has ended • Kids of working parents are with relatives or babysitters who don’t drive or can’t bring them to Skelly for lunch • Lids are out of town visiting relatives (e.g., non custodial parent or grandparents) Flyers & brochures passed out with lunches &/or in Foodpacks included: • 4-H Mini Camp in June (flyer) • Food for Thought: Eating Well on a Budget (booklet) • Head Start enrollment (flyer) • Healthy Teeth, Healthy Me (DVD & brochure) • Healthy Snacking (brochure) • School Supply Vouchers (flyer) • School Clothing Giveaway (flyer) • El Dorado Jr. Football League (flyer) • Vacation Bible School (VBS) opportunities (flyer) 6

Informational inserts

El Dorado LunchBox: Summer Meals for Kids
FINAL REPORT (8-27-2013 DRAFT) Numana Gardens (NG)
NG donated fresh produce July 3 - Aug. 7. • LunchBoxers and volunteers cleaned and packaged in single size servings. • carrots, cucumbers, cantaloupe, corn & green beans • • • • • • • • • • • • NI donated domestic beans & rice meal packages that are boiled in water to produce a meal with 6 servings. We provided user friendly cooking instructions after it became apparent that some people couldn’t figure out how to cook them (the directions printed on the bag were too hard for some to follow). Adults reported dressing the meals up with additional ingredients such as hot sauce, taco seasoning and black beans. NI donated beans & rice meal packages that served 56 when cooked. . o 40 bags/box (360 bags, 3240 servings). Art of Life Chiropractic (food donations) BCC (leafleting, Marcy Aycock, etc.). Commerce Bank Emprise Bank Extension Office of Butler County First Baptist Church GIV Warehouse Head Start of El Dorado • • • • • • • Health Dept. of Butler County Kansas Food Bank Numana Gardens Numana, Inc. Rainbows, Inc. USD 490 Workforce Alliance of South Central Kansas

Numana, Inc.

Partners that contributed
items &/or services.

Weekend Foodpacks Promotional outreach

• We used a referral system, engaging child serving programs including USD 490 elem. school counselors, the Health Dept., Head Start, Rainbows United, Inc., etc. • A referral-based outreach proved too limited. Most of our referrals were the result of kids coming for daily lunch sacks. • Hunger insecurity may look different during the summer. Not all hunger-insecure families have contacts with agencies - especially if there’s no school age children. • We registered more kids every week this summer, including the last week. • At the end, we had 208 kids registered in 75 households. The most kids to receive a Foodpack was 128 kids in week 7. • The most households that came to pick up a Foodpack was 47 households in week 6. • Outreach needs to be ongoing, even after kids have been registered. o We used post cards 1 time which was effective but expensive & time consumer. o We made reminder phone calls which is time consuming but somewhat effective. o We had some email addresses & sent weekly email reminders, which was somewhat effective. o We handed out a calendar w/ the dates, which was helpful for a short time. Some thought the program ended before it had.

Daily Lunches Promotional outreach
• • • • BCC Grizzly Ambassadors leafleted in late May (might have been too early). 25 lawn signs at USD 490 schools & the FWC - a few later moved to some parks. Left posters and flyers around town: DCF, library, Laundromats, health dept., EduCare, Head Start, Thrift Stores, etc. Large banner on fence at Skelly but not very visible where placed. 7

El Dorado LunchBox: Summer Meals for Kids
• • • • • • PowerPoint submitted to local Channel 7 PSA requests sent by email to radio stns. El Dorado Times articles Articles in USD 490 schools’ newsletters & Oil Hill Elem. School newsletter. Flyers given to kids on last day of Summer Academy Email ads via BCC Pipeline to students.

Site Coordinator

An adult volunteer served as Site Coordinator for each sack lunch distribution day (9:30am - 1:30 pm); in general: • Monday & Thursday: Judie Storandt • Tuesdays: Shelley Shipman • Wednesdays: Doug Mitchell Loaned by Skelly School Donated by Storandts • picnic cooler • water bottles (32.week for volunteers & LunchBoxers) • kitchen knives • 1800 zip lock bags • push carts • Sonic gift certificates ($50) for Smart • folding tables & chairs Work Ethics course • outdoor fan • small notebooks for LunchBoxers Donated by Numana, Inc. • magic markers, pens, staples, etc. • plastic aprons (but it no longer has in • plastic zip lock bags (2000) for produce stock) • plastic gloves • plastic sleeves for signs • hair restraints • carpenter’ tape to post signs on walls & boxes • T-shirts for LunchBoxers • flyers & posters Obtained from GIV Warehouse • 3-hole punch • 6 plastic bins used for goodies • 3-ring binders • plastic bin for Check In supplies • signage stands - large & small • 3-ring binders for check in sheets, etc. • cleaning wipes • wood stakes & poster board • paper towels • P.O. Box • paper napkins • cell phone & cell phone service for 4 months • tissue boxes • clip boards, scissors, clock, carpenter • scotch tape tape, scotch tape, pens, etc. • stapler & staple remover • signage stand for volunteer info. • zip lock bags (used for spa bags) • freezer mates (for picnic cooler to keep • name tags (yellow address labels) milk chilled) - Marilyn also donated some • copy paper • large plastic bins for baby food storage • cardstock paper for signage & posters Supporters agreed to have their names posted online for others to recognize the broad community support that exists for El Dorado LunchBox. • That list is available at: • We want to continue to expand this list. Teen Volunteer to Work Program • 5 teens identified by Tonya Cogan (USD 490) to serve as LunchBoxers. • Volunteered during USD 490 Summer Academy in June - primarily helping with 8



TV2W Program

El Dorado LunchBox: Summer Meals for Kids
breakfast & lunch service. Working with young children was a draw for most of the teens. Attended a Smart Work Ethics class taught by BCC faculty Marcy Aycock - seven 90minute classes. • Paid to work 16 hours/week, 7/1 - 8/8 during July - Aug. via Workforce Alliance summer work program. • Eligible to complete Dollar Wise online modules. • Every day was different as produce delivery often was last minute. • Youth were conscientious, reliable, trustworthy, hard working, good natured, and welcoming to children and families. Summer Youth Work Program • Paid 5 teens, 16 hours/week, 6 weeks. • Technically LunchBoxers were employees of Manpower. • We needed more hours, perhaps 2 extra flex hours per week for busy days. • Youth were ages 18, 17 ½, 17, 16, 14. • A mix of ages was good for peer mentoring purposes. • USD 490 provided 3 shuttle bus routes which involved two bus drivers & 2 buses. • Kids came via the bus to pick up daily lunches but also Foodpacks on Fridays. • We could have done a lot better re advertising the bus availability and schedules. • We didn’t anticipate needed to allow parents ride the bus with their kids, so that wasn’t advertised. • The bus doesn’t help folks who have a long walk to local USD 490 schools - especially during hot or rainy weather. • • • • • • • • • • • • An intergenerational group of adults, children and youth from age 5 to 85. A youth needing community service hours. Volunteers reported having a good time, and were eager to return. Before participating, they had to sign a Volunteer Sign Up Sheet with relevant information (emergency contact, etc.). Signed in & out daily on a Sign-In Sheet KN2E Guidelines, Policies & Procedures provided them with guidance. Protocols & Procedures described duties for each position during lunch distribution. Because volunteers had varying availability over the summer, organizing a schedule needed to be done on a weekly basis. A Weekly Assignment Schedule was sent by email a few days in advance. Volunteer activities included:  packing Weekend Foodpacks  distributing daily sack lunches  clean & package fresh produce  pick up &/or deliver food at the Food Bank, and 12 Baskets  leafleting to promote program  Take It To The Kids

Workforce Alliance

Shuttle bus


Adult Volunteers
Grizzly Ambassadors Nancy Basquez Suzie Locke Doug Mitchell Shirley Salisbury

Youth (age 18 and under)
Alexis Bailey Hannah G. Hannah M. 9

El Dorado LunchBox: Summer Meals for Kids
Barbara Day Amy Clites Glenda Giro Wendy Goldsmith Nancy Grange Marilyn Hall Mary Hobson Bill Johnston Sarah Johnston Mollie Schell Terri Scott Shelley Shipman Bernie Spradling Peter Storandt Belinda Thomas Jan Weber Nita Whiteman Beth Brock Brody Brooke Caleb Cameron Grady Jackson Mason Noah Reagan Sam Tanner Will


El Dorado LunchBox: Summer Meals for Kids

Weekend Foodpacks
Date 6/06 6/13 6/20 6/27 7/03 7/11 7/18 7/25 8/01 8/08 SS: kids 49 41 52 48 78 87 95 93 105 88 FC: kids 24 30 29 30 26 38 32 34 23 33 total SS: FC: Total children households households households 73 16 10 26 71 13 14 27 81 20 11 31 78 17 12 29 daily lunch sack program began 7/01 104 24 9 23 125 25 15 40 127 32 14 46 127 33 14 47 128 34 10 44 121 +99 29 13 42 1134 BP#2 1 1 1 1 2 1 1 1 1 2 BP#4 2 2 4 3 5 6 4 7 8 4 (ran out)

Each Weekend Foodpack included at least 3 lunches along with other meals and foods.

Daily Sack Lunches: Monday - Thursday
week #1 week #2 week #3 week #4 week #5 week #6 Mon. 65 85 61 70 54 + 10 71 + 31 (102) Tues. 85 63 69 57 69 58 + 39 (97) Wed. 112 64 68 71 67 62+40 (102) Thurs.* n/a** 91 97 99 110+50 (160) 63+45 (108) total distributed 262 303 295 297 306+ 81 (387) 254+155 (409)

total: 1953* *Kids took home an extra lunch for Friday. Numbers do not include the extra lunches. **Closed 7/04.


El Dorado LunchBox: Summer Meals for Kids

Antonyms & web links
Butler Community College (BCC) Dollar Wise learning modules Extension Office, Butler County Family Worship Center Food4Kids (F4K), Kansas Food Bank Head Start of El Dorado Health Dept., Butler County Kids Need to Eat, Inc. (KN2E) Kansas Dept. for Children & Families (DCF) Kansas Food Bank Kid’s Food Box LockerMates MealBreaks Numana, Inc. Numana Gardens Quail Ridge Apartments Parks in El Dorado, KS Skelly Elementary School Smart Work Ethics curriculum Workforce Alliance of South Central Kansas USD 490!church-home/c1khv olQuery=county:Butler -low income units located at the corner of High & Clark in El Dorado y.aspx?p=180&f=0&s=KS&t=0&c=El%20Dorado