CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

JOINT SESSION/CENTRAL BOARD MEETING Date: August 16, 2013

Venue: SocSci Conference Rooms 3 & 4 Time: 6:30pm to 7:30pm

AGENDA (underlined = to be continued, italics = postponed/deferred): 1) Approval of 080213 minutes 4) Curriculum Committee Report 2) QC People’s Council 5) Class Suspension Report 3) Typhoon Response Action ATTENDANCE (underlined = absent, italics = late/early departure):
Daniel Antonio Remo President Redentor John Dimla SOH Chairperson <vacant> 4 SOSE Exec Officer Mary Allyson Ty 3 SOSE Exec Officer Catherina Maria Dario 2 SOH Exec Officer Mikaela Pamatmat 1 SOH Exec Officer <vacant> SOSE Chairperson <vacant> 4 SOSE Exec Officer <vacant> 3 SOSE Exec Officer Ryan Carl Yu Vice-President Matthew Daniel Olivares SOH Secretary-Treasurer <vacant> 4 SOH CB Rep Jose Norberto Reyes 3 SOH CB Rep Nina Louise Atienza 2 SOH CB Rep Rocyl Marie Sangalang 1 SOH CB Rep Michael Xavier Tobias SOSE Secretary-Treasurer <vacant> 4 SOSE CB Rep <vacant> 3 SOSE CB Rep Antonio Rafael Elicaño Secretary-General Jose Javier Poe IV JGSOM Chairperson Alisandro Joshua Agpoon 4 JGSOM Exec Officer John Paul Racines 3 JGSOM Exec Officer Jose Iñigo Acosta 2 JGSOM Exec Officer Theodore Co 1 JGSOM Exec Officer <vacant> SOSS Chairperson <vacant> 4 SOSS Exec Officer <vacant> 3 SOSS Exec Officer Altheo Catalo 2 SOSS Exec Officer Naomi Ruth Bustamante 1 SOSS Exec Officer
2 1

Kristine Mae Andujare Finance Officer Maria Alexandra Tanjangco JGSOM Secretary-Treasurer Larisse Mondok 4 JGSOM CB Rep Luis Miguel De Jesus 3 JGSOM CB Rep Ray Cristofer Gomez 2 JGSOM CB Rep Jared Matthew Sarmiento 1 JGSOM CB Rep Marvin Lagonera SOSS Secretary-Treasurer <vacant> 4 SOSS CB Rep <vacant> 3 SOSS CB Rep Abelardo Hernandez 2 SOSS CB Rep Samantha Nicole Warren 1 SOSS CB Rep Rachel Mina DSWS Chairperson Samantha Hillary Co DPR Chairperson
3

Melisse Andreana Yutuc Pamela Anne Gaerlan 2 SOSE Exec Officer 2 SOSE CB Rep Camille Joy Leong 1 SOSE Exec Officer Michaella Paula Aldea COA President Cathrina Dumancas DCR Chairperson Kristoffer Tadeo Chua DRS Chairperson Camille Diez 1 SOSE CB Rep Von Vincent Cruz ARSA President

Aldwin Maynard Dykimching DSLD Chairperson Paolo Miguel De Los Reyes DIA Chairperson

Jose Enrico Abesamis DEA Chairperson

Julianne Christopher Fajardo Roy Lambert Guerra COMELEC Chief SJC Chief Magistrate Commissioner

1 2

Proxied by Ryan Yu. Proxied by Paul Sajulla. 3 Proxied by Johannes Unana.

CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

MINUTES Approval of Agenda Motion by FO to add typhoon response action to agenda c/o Rob Copuyoc, seconded by VP. Motion approved unanimously. Motion by 3 SOM CB to strike lib report from agenda, seconded by 4 SOM CB. Motion approved unanimously. Motion to approve agenda by 4 SOM CB, seconded by 2 SOSE CB. Agenda approved unanimously.

Approval of Minutes <Elicaño goes through the minutes of the previous meeting.> Motion to approve minutes by 3 SOH CB, seconded by 3 SOM CB. Minutes approved unanimously.

QC People's Council Sison: QC People's Council is a resolution filed by Hon. Boyer Banal, 3rd District QC. Purpose is for increased participation in QC government, offered to NGOs. Vice Mayor Joy Belmonte is open to having student groups participate. Parallel—representatives to the admin committees. Similar to QC committees, NGOs will be partitioned by specializations—women's rights, human rights, etc. Among these are a representative to go to the specific committees. First time to be opened up to the student governments. Reporting to CB as you are the highest legislative body—representative power to pick your representative to the government, I will coordinate with whoever you pick. Yu: To clarify—one representative for the whole youth? Sison: Not necessarily. First time that a student government sector will be there. All the student governments that will apply will be pooled, they will vote among themselves to decide a rep. It is the task of that rep to reply with the others. Yu: Need for a consortium among all the student governments in QC? Sison: You're not in yet, to join you have to apply first. Usual process is applicable to NGOs—requirements they ask for are NGOs. Only one applicable for us is budget. Recommendation letter recommending us. Belmonte is very eager to allow student governments to participate.

CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

Reyes: Rep has to be a QC resident? Sison: Not necessarily—more of, since your student government is part of Quezon City, you are expected to represent what the youth of QC wants. Since ADMU is part of QC, you have to have the sentiments of ADMU students. Gomez: Where can we access consolidated information on this thing? Sison: What specifically? Resolution? Gomez: Structure, guidelines? Sison: Will coordinate with the Vice Mayor's Office. To ask for the specific information, you need to ask the committee executing it. I can include you guys. Remo: Will direct a CB Rep to take charge, to be determined outside of session. As a matter of record, we will take note.

Typhoon Response Copuyoc: Proposing a Sanggu Relief Operation. Built by people, tested by nature. Ateneo Task Force Anti-APECO is calling for cash donations and in-kind donations. We can aid and supplement their efforts. Only got to raise 21K, damages were around 150M. Want to focus on Sanggu helping out other communities from the past. Lst year, had Habagat, set up relief operations for that. During 2009, we set up relief operations for that. Ateneans really helped out. Also DREAM Team, organization that we made in response to these kinds of things. Sanggu advantage—can increase a donatable amount. Allow alumni, Ateneans to participate. Follow Sanggu's history of reaching out. Principally, would involve Sanggu, COA, ARSA, DREAM Team. Sanggu—DEA, Barce, reps from COA and ARSA. Set up a collection booth, contact alumni through the DREAM Team. Andujare: Review existing structure of DREAM Team. Start there, look for avenues. Problem with what you're proposing, you're using the same group of people. Sanggu, COA, DEA, part of Sanggu. DREAM Team crosses different levels in the Ateneo. Review the structure. Aldea: DREAM Team is the umbrella structure, including COA, ARSA, Sanggu, admin. They're not separate. Sanggu activates it. Segismundo (SJC): If the DREAM Team is already empowered to call these operations, is there a need for this extra step? Remo: DREAM Team is called by Sanggu, the president, to respond to such events. DREAM Team is the Disaster Risk Response And Management Team. Umbrella organization composed of all the different units of the administration, includes GS, JHS, HS, LS. They have different arms per unit. LS is the biggest, has the most representatives.

CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

Representatives per unit. If we call this, we can only activate the student arm of the LS. Proposal: should we activate operations, or should we respond, how we do so. Santos (ADSA Student Deputies): Sanggu last year did similar things. Pattern it around that? Copuyoc: Open to that, suggestions that can make it better. Remo: Also work with the BAHA network, Buklod. Not affecting a member school, Andujare: PoI—reason why Mr. Copuyoc is here is that if we respond, we can activate. DREAM Team is a network. People will listen to us because we will say that we plan to respond to what happened. The 21K will increase, help will really come. Remo: Question now is should we activate that network? Gomez: Concrete plans of action on how it will execute? Copuyoc: This time around, still waiting for Ma'am Bernice who's in a meeting. Roads going to the area have been blocked off. If it's open to any kind of donation, we can call. Alumni as well. Don't have to, but it would be a multiplier effect. Aldea: Don't need to be limited to getting manpower. We can make it fundraising. Second, I think that if Sanggu decides to come up with a resolution, activate DREAM Team because that's the mandate. It's the arm of the Sanggunian with regard to the disaster response. Network, representation, relation with the VP for SD. Yu: Is the resolution of this a motion to activate? Remo: No motion. Yu: Just a discussion? Remo: To go beyond, has to be motion. Hamoy (OSG): Constituents reached? Remo: Entire umbrella network. If one component organization of the network thinks we need to respond, and the body consents, the entire network will be activated. Implementation is up to DREAM Team. Sarmiento: 21K as of yesterday—could we have gotten more? How did we end up with that total? How can we improve? Copuyoc: Use our comm channels, have everyone here spread it, increase marketing. We were few doing room-to-room. If you add more people and alumni, a lot of money. Yu: I am of the opinion that this is a valuable effort, continue our commitment to the people of Casiguran. Sajulla: PoI—as brought up by Ryan, is it just Casiguran that had that bad a situation? We're still trying to find out if there are others affected. Copuyoc: OSCI formators only pointed me to a community in Nueva Ecija. Gaerlan: Damage is tolerable. According to OSCI, standby muna. Copuyoc: NSTP communities, everyone's fine. Casiguran lang talaga.

CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

Motion by VP to activate the DREAM Team network to initiate relief operations for parts of the Philippines affected by the typhoon as determined by the DREAM Team network, seconded by FO. Motion approved unanimously. Remo: Full mechanics of implementation to be discussed outside. Aldea: Rob will be directed to Barce? Remo: We will now activate. Specifics outside.

Curriculum Committee Formal Report Gaerlan: Committee met, I was proxied by Juno. Agenda— Bachelor of Arts major in Applied History, tracks in History Education, Pre-Law, and Art History. MA History—revisions in name and program requirements. MS Science Education—revisions in name and program requirements. Four tracks removed, addition/removal of required elective courses. New and revised courses. Discussed proposed revisions to Histo program for thesis and non-thesis options brought by CHED Memorandum Order no. 22 released last 2011. Discussed new AB Applied History, revisions to MS SE by Enhanced Basic Education Act of 2013. New proposed and revised courses not discussed, postponed to August 28. Results— AB Applied History Recommendations—one or two tracks at first, increase if the need arises. Present again when the track system has been fixed. No voting MA History (thesis/non-thesis) No recommendations, new program is valid. No voting.

CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

MS Science Education Recommendations—nothing specific, program valid as-is. No voting. Remo: CB Reps are part of different school councils as part of our mandate to represent students and student concerns. We attend these meetings, raise student concerns. We create these reports to make known to the public events surrounding these committees. Andujare: Final? Reyes: Not yet. Andujare: Disseminate? Gaerlan: Last point hasn't been discussed yet. Andujare: Are we to consult about these new courses? Or wait for August 28? Gaerlan: Wait for the meeting first. Gaerlan: Suggesting that I take this off? Andujare: Just asking. If we consult, we can forward proposed revisions based on student responses. Yu: Coordinate with Joben to promote via ASCC. Challenge with new course proposals is they're unwieldy. Make sure it's promoted to interested students. Gaerlan: Can we post online? Yu: Usually yes, but you can coordinate with admin first. Reyes: Some departments might prefer that they promote themselves. Motion by VP to adopt curriculum committee report, seconded by 3 SOH CB. Report adopted unanimously.

Class Suspension Report Elicaño: Reporting on what we know so far about what happened last Sunday [August 11] regarding suspension of classes. OSG Knowledge Management Team under Jonas was able to construct a timeline of events, based on publicly available information. Informal report for now as we still need to have a formal sit-down with admin to confirm exactly what happened on their end, what we can release, and so on. Timeline is as such— 21:40: Some schools are already announcing suspension for Monday, August 12. 21:45: HB mentions that he will wait for PAGASA announcement. 22:07: HB allegedly suspends classes for August 12 (reported via ANC Twitter). 22:10: ADMU administration contacts mayor’s office since news outlets could be erroneous. 22:12: GUIDON posts about suspension.

CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

22:15: Sanggu announces that LS is trying to contact Mayor’s Office and to wait for clarifications; people are asked to wait. 22:40: False announcements circulate online. 23:07: Sir Chris of OSA sends text to student leaders saying that classes are suspended. o Around the same time, rumor of revoking of suspension occurs, begins to spread. o Clarificatory text sent by Sir Chris of OSA telling student leaders to wait. 23:12: Dan Remo announces suspension after receiving text from admin. Sanggu announces. 23:13-23:30: Official information channels announce that “classes in Grade School and High School” will be suspended. Confusion ensues, people wonder if this is a retraction. 23:31: Remo attempts to fix miscommunication, another round of confusion while reclarification occurs. 23:46: SOSE Dean confirms suspension of classes via FB. 23:50: Remo reconfirms suspension of classes, second Sanggu announcement. 00:00, August 12: ADSA confirms suspension. Gomez: Why isn't there a more organized procedure? Remo: There is. But what happened was, Mayor Bautista, while on his way to GGV, announced that there would be a suspension of classes, without officially informing the schools that would be affected. His office was closed; that's why surrounding the event of the suspension, everyone was caught off-guard. We are subject to our LGU. What we should look at is, wow was our response given that we were put in this position? Gomez: How would we address the issue that Sanggu is being blamed for the slowness? Yu: We cannot pull the trigger immediately unless we have confirmation. Gomez: Should we say that it's not our fault, that we have a process, or should we just let it be na lang? Warren: Is that the process, each school has to contact the mayor's office individually? Like, is there like a possibility to improve it, like an email blast? Remo: Yes there is a process, including how the schools are informed. Normal process is already in place as to how classes are suspended and how information is disseminated to schools. If that was followed last Sunday, that we still need to determine. Elicaño: And to clarify, it’s not that the official process is that each school contacts the Mayor’s Office. When information is disseminated through secondhand sources, schools decide on their own whether or not to directly contact the Mayor’s Office to verify. And given that these have been wrong before, each individual school decided, probably rightly, to verify, and given the number of schools, this contributed to confirmation taking long. Dimla: Another thing to consider is the myth of Ateneo’s supposed autonomy. Ateneo garnered this minor reputation as being “autonomous,” that we can supposedly defy the LGU. Remo: Suspension is usually left to discretion of school admin by the LGU. However, when LGU says that classes are suspended, we are obliged to follow so long as the announcement was legitimate. The legitimacy of the statement is what is being examined, not whether we can defy it in case it is.

CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

Dimla: Sanggu should release a guideline on student rights regarding situation like this. CHED released a memo about ensuring that students could be given make-up work if they can’t come to class; we need to make sure people know about this. Gomez: What's the procedure followed when we deliver it to our constituents, aside from Facebook and text? Elicaño: Those are the primary methods. Internally, the info dissemination chain was followed. Generally the policy is, information gets to Sanggu through Dan and myself—Dan as representative of the student body and the closest to admin, and myself as central information officer. As soon as we get it, we verify. From here, it is supposed to be cascaded through unit heads, through batch EO’s and CB’s, through block and course reps, to the constituents. In times like this, though, information spreads very quickly; people are antsy, virality. The chain gets understandably messed up, which is why we try to confirm as early as possible. This ensures that by the time any information goes out, it’s been double -checked and verified before anything erroneous can go viral. Mondok: What happens to the people who can’t make it, those who would need to use the CHED memo? Yu: Previously when there were individual cases, people approached us, and we approach the profs to explain. But on a case-to-case basis, usually profs understand the situations of the students naman. Remo: We will create a working group to tackle the issue outside the meeting, to include the Committee on Academic Affairs, the Ateneo Student Concern Center Team, and the Office of the Secretary-General. Sarmiento: Is there a way where we could verify that these cases are justified? Students might use this to abuse the memo Andujare: It’s for the working team to figure out. Aldea: More than defending ourselves, we should make the students understand what happened.

Reminders Andujare: For units availing of next week’s emergency budget hearing, budget proposal is due 11:59 tonight. Follow the right template. Aldea: BOX BioNight tonight, aMp Rites of Passage tomorrow. Watch ENTA’s Ang Buhay Ay Pelikula. Motion to adjourn by 1 SOM CB, seconded by 1 SOSS CB. Motion adopted unanimously, meeting adjourned.

CENTRAL BOARD

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com

Prepared By:

Jan Nikko I. Dela Paz Secretariat Team Office of the Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

Miguel Franco Ignacio M. Hamoy Secretariat Team Office of the Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

Antonio Rafael N. Elicaño Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

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