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EHP6 for SAP ERP 6.

0 March 2012 English

External Financial Accounting Basics (102)


Building Block Configuration Guide

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

Copyright
2012 SAP AG. All rights reserved. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, SAP HANA, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company. Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase Inc. Sybase is an SAP company. Crossgate, m@gic EDDY, B2B 360, and B2B 360 Services are registered trademarks of Crossgate AG in Germany and other countries. Crossgate is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

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External Financial Accounting Basics (102): Configuration Guide

Icons
Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice

Typographic Conventions
Type Style Example text Description Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. Keys on the keyboard, for example, function keys (such as ENTER key.
F2)

Example text EXAMPLE TEXT

Example text

EXAMPLE TEXT

or the

Example text <Example text>

Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Content
1 Purpose........................................................................................................................................ 9 2 Preparation.................................................................................................................................. 9 2.1 Prerequisites......................................................................................................................... 9 3 Configuration................................................................................................................................ 9 3.1 General Settings (from 'SAP NetWeaver').............................................................................9 3.1.1 Set Countries.................................................................................................................. 9 3.1.1.1 Set Country-Specific Checks....................................................................................9 3.2 Financial Accounting Global Settings (New)........................................................................10 3.2.1 Ledgers......................................................................................................................... 10 3.2.1.1 Fields...................................................................................................................... 10 3.2.1.1.1 Define Field Status Variants - Field status variants.......................................10 3.2.1.2 Define Field Status Variants (part 'Field Status Groups')........................................11 3.2.1.2.1 Assigning Company Code to Field Status Variants.......................................11 3.2.1.3 Ledger.................................................................................................................... 12 3.2.1.3.1 Define Currencies of Leading Ledger...........................................................12 3.2.1.4 Fiscal Year and Posting Periods............................................................................13 3.2.1.4.1 Maintain Fiscal Year Variant.........................................................................13 3.2.1.4.2 Posting Periods.............................................................................................13 3.2.1.4.2.1 Define Variants for Open Posting Periods.............................................13 3.2.1.4.2.2 Assign Variants to Company Code........................................................13 3.2.1.4.2.3 Open and close posting periods............................................................14 3.2.1.5 Parallel Accounting................................................................................................. 15 3.2.1.5.1 Defining Accounting Principles.....................................................................15 3.2.1.5.2 Assign Accounting Principle to Ledger Groups.............................................15 3.2.1.6 Real-Time Integration of Controlling with Financial Accounting..............................16 3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes.....................16 3.2.2 Global Parameters for Company Code.........................................................................17 3.2.2.1 Enter Global Parameters (additional details)..........................................................17 3.2.2.2 Tax......................................................................................................................... 18 3.2.2.2.1 Define Foreign VAT Registration Numbers...................................................18 3.2.3 Document..................................................................................................................... 20 3.2.3.1 Document Number Ranges....................................................................................20 3.2.3.1.1 Documents in Entry View..............................................................................20 3.2.3.1.1.1 Define Document Number Ranges for Entry View.................................20 3.2.3.1.2 Documents in General Ledger View.............................................................22 3.2.3.1.2.1 Define Document Number Ranges for General Ledger View................22 3.2.3.2 Document Types.................................................................................................... 23 3.2.3.2.1 Define Document Types for Entry View........................................................23 3.2.3.3 Define Posting Keys...............................................................................................25 3.2.3.4 Rules for Changing Documents..............................................................................27 3.2.3.4.1 Document Change Rules, Line Item.............................................................27 3.2.3.5 Tolerance Groups................................................................................................... 28 3.2.3.5.1 Define Tolerance Groups for Employees......................................................28 SAP AG Page 4 of 169

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3.2.3.6 Default Values........................................................................................................ 29 3.2.3.6.1 Change Message Control for Document Processing....................................29 3.2.4 Tax on Sales / Purchases............................................................................................. 30 3.2.4.1 Calculation.............................................................................................................. 30 3.2.4.1.1 Define Tax Keys............................................................................................30 3.2.4.1.2 Define Tax Code Names...............................................................................37 3.2.4.1.3 Import/Create Tax Codes..............................................................................40 3.2.4.2 Posting................................................................................................................... 41 3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions.........................................41 3.2.5 Correspondence........................................................................................................... 42 3.2.5.1 Assign Programs for Correspondence Types.........................................................42 3.2.5.2 Define Sender Details for Correspondence Form...................................................43 3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')..............................44 3.3.1 Master Data.................................................................................................................. 44 3.3.1.1 G/L Accounts.......................................................................................................... 44 3.3.1.1.1 Preparations................................................................................................. 44 3.3.1.1.1.1 Edit Chart of Accounts List....................................................................44 3.3.1.1.2 Transport Chart of Accounts.........................................................................44 3.3.1.1.2.1 Define Account Group...........................................................................45 3.3.1.1.2.2 Create Accounts....................................................................................46 3.3.1.1.2.3 Define Account Determination for Real-Time Integration.......................46 3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting..........................47 3.3.1.1.2.5 Create Accounts for Clearing Differences ............................................47 3.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting...............47 3.3.1.1.2.7 Define Retained Earnings Account ......................................................48 3.3.1.1.2.8 Define Accounts for Materials Management..........................................48 3.3.1.1.2.9 Define Income Statement Accounts.......................................................49 3.3.1.1.2.10 Define Balance Sheet Accounts..........................................................49 3.3.1.1.2.11 Define Accounts for Cash Discount Taken..........................................49 3.3.1.1.2.12 Define Accounts for Lost Cash Discount.............................................50 3.3.1.1.2.13 Define Accounts for Overpayments / Underpayments.........................50 3.3.1.1.2.14 Define Account for Rounding Differences............................................50 3.3.1.1.2.15 Define Accounts for Payment Differences with Altern. Currency.........51 3.3.1.1.2.16 Define Accounts for Bank Charges (Vendors).....................................51 3.3.1.1.2.17 Define Accounts for Cash Discount Granted.......................................51 3.3.1.1.2.18 Define Accounts for Tax Clearing .......................................................52 3.3.1.1.2.19 Define Accounts for Automatic Offsetting Entry...................................52 3.3.1.1.2.20 Define Accounts for Bill of Exchange Transactions.............................53 3.3.1.1.2.21 Define Tax Accounts ...........................................................................53 3.3.1.1.2.22 Prepare Automatic Postings for Foreign Currency Valuation ..............54 3.3.1.1.2.23 Define Adjustment Accounts for GR/IR Clearing ................................54 3.3.1.1.2.24 Define Adjustment Accounts for Receivables/Payables by Maturity ...55 3.3.1.1.2.25 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts ................................................................................................................. 56 3.3.1.1.2.26 Define Alternative Reconciliation Account for Customers ...................57 3.3.1.1.2.27 Define Alternative Reconciliation Account for Vendors .......................58 3.3.1.1.2.28 Specify Accounts for Subsequent Adjustment ....................................59 3.3.2 Business Transactions.................................................................................................. 59 3.3.2.1 Open Item Clearing................................................................................................ 59 3.3.2.1.1 Prepare Automatic Clearing..........................................................................59 3.3.2.1.2 Define Tolerance Groups for G/L Accounts..................................................60 SAP AG Page 5 of 169

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3.3.2.2 Adjustment Posting/Reversal.................................................................................61 3.3.2.2.1 Permit Negative Posting...............................................................................61 3.3.2.2.2 Define Reasons for Reversal........................................................................61 3.3.3 Periodic Processing...................................................................................................... 62 3.3.3.1 Report.................................................................................................................... 62 3.3.4 Customer Accounts....................................................................................................... 62 3.3.4.1 Master Data............................................................................................................ 62 3.3.4.1.1 Preparations for Creating Customer Master Data.........................................62 3.3.4.1.1.1 Create Number Ranges for Customer Accounts....................................62 3.3.4.1.1.2 Define Account Groups with Screen Layout (Customers)......................63 3.3.4.1.1.3 Assign Number Ranges to Customer Account Groups..........................64 3.3.4.2 Line Items .............................................................................................................. 65 3.3.4.2.1 Display Line Items......................................................................................... 65 3.3.4.2.1.1 Define Line Layout.................................................................................65 3.3.4.2.1.2 Choose Additional Fields.......................................................................66 3.3.5 Vendor accounts........................................................................................................... 68 3.3.5.1 Master Data............................................................................................................ 68 3.3.5.1.1 Preparations for Creating Vendor Master Data.............................................68 3.3.5.1.1.1 Define Accounting Clerks......................................................................68 3.3.5.1.1.2 Create Number Ranges for Vendor Accounts.......................................68 3.3.5.1.1.3 Define Account Groups with Screen Layout (Vendors)..........................69 3.3.5.1.1.4 Define Screen Layout per Activity (Vendors).........................................70 3.3.6 Business Transactions.................................................................................................. 71 3.3.6.1 Incoming Invoices/Credit Memos...........................................................................71 3.3.6.1.1 Maintain Terms of Payment..........................................................................71 3.3.6.1.2 Incoming Invoices/Credit Memos Enjoy.....................................................72 3.3.6.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos......................72 3.3.6.2 Outgoing Payments................................................................................................73 3.3.6.3 Outgoing Payments Global Settings.......................................................................73 3.3.6.3.1 Define Posting Keys for Clearing..................................................................73 3.3.6.3.2 Define Payment Block Reasons....................................................................74 3.3.6.3.3 Define Default Values for Payment Block.....................................................75 3.3.6.3.4 Manual Outgoing Payments..........................................................................76 3.3.6.3.4.1 Define Tolerances (Vendors).................................................................76 3.3.6.3.4.2 Define Reason Codes (Manual Outgoing Payments)............................77 3.3.6.4 Automatic Outgoing Payments...............................................................................78 3.3.6.4.1 Payment Method/Bank Selection for Payment Program...............................78 3.3.6.4.1.1 Set Up All Company Codes for Payment Transactions.........................78 3.3.6.4.1.2 Set Up Paying Company Codes for Payment Transactions..................79 3.3.6.4.1.3 Set Up Payment Methods per Country for Payment Transactions.........80 3.3.6.4.1.4 Create Bank Master Data......................................................................83 3.3.6.4.1.5 Define House Banks - House Banks PENDIENTE ..........................84 3.3.6.4.1.6 Define House Banks - Bank Accounts...................................................85 3.3.6.4.1.7 Set Up Bank Determination for Payment Transactions: Ranking Order 87 3.3.6.4.1.8 Set Up Bank Determination for Payment Transactions: Available Amounts.................................................................................................................. 88 3.3.6.4.1.9 Set Up Bank Determination for Payment Transactions: Bank Accounts 88 3.3.6.4.1.10 Set Up Bank Determination for Payment Transactions: Value Date....89 3.3.6.4.2 Payment Media............................................................................................. 90 SAP AG Page 6 of 169

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3.3.6.4.2.1 Define Sender Details for Payment Forms............................................90 3.3.6.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method ................................................................................................................................ 91 3.3.6.4.2.3 Define Instruction Keys..........................................................................91 3.3.6.5 Dunning.................................................................................................................. 93 3.3.6.5.1 Basic Settings for Dunning............................................................................93 3.3.6.5.1.1 Define Dunning Block Reasons.............................................................93 3.3.6.6 Dunning Procedure................................................................................................ 93 3.3.6.6.1 Define Dunning Procedures..........................................................................93 3.3.6.6.1.1 Define Dunning Procedures (Dunning Control)......................................97 3.3.6.6.1.2 Define Interest Rates.............................................................................98 3.3.6.6.2 Printout......................................................................................................... 99 3.3.6.6.2.1 Allow Dunning with SmartForms............................................................99 3.3.6.7 Interest Calculation............................................................................................... 100 3.3.6.7.1 Interest Calculation.....................................................................................100 3.3.6.7.1.1 Define Reference Interest Rates..........................................................100 3.3.6.7.1.2 Define Time-Based Terms...................................................................100 3.3.6.7.1.3 Enter Interest Values...........................................................................101 3.3.6.7.2 Interest Posting...........................................................................................102 3.3.6.7.2.1 A/R: Calculation of Interest on Arrears................................................102 3.3.6.8 Closing................................................................................................................. 103 3.3.6.8.1 Count.......................................................................................................... 103 3.3.6.8.1.1 Define Reply Addresses for Balance Confirmation..............................103 3.4 Bank Accounting................................................................................................................ 104 3.4.1 Bank Accounts............................................................................................................ 104 3.4.1.1 Update House Bank Account with House Bank ID...............................................104 3.4.2 Business Transactions................................................................................................ 105 3.4.2.1 Check Deposit...................................................................................................... 105 3.4.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration............................................................................................................ 105 3.4.2.2 Payment Transactions.......................................................................................... 106 3.4.2.2.1 Manual Bank Statement..............................................................................106 3.4.2.2.1.1 Make Global Settings for Electronic Bank Statement..........................106 3.4.2.2.1.2 Create and Assign Business Transactions..........................................112 3.4.2.2.2 Electronic Bank Statement..........................................................................113 3.4.2.2.2.1 Define Program and Variant Selection.................................................113 3.4.3 Import and assign Reporting Variants.........................................................................114 3.4.3.1 Reporting Variants................................................................................................114 3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM).................................115 3.4.3.3 Assign Selection Variants.....................................................................................117 3.5 Period End Activities.......................................................................................................... 117 3.5.1 Bank-Account Interest Calculation..............................................................................117 3.5.1.1 Prepare Account Balance Interest Calculation.....................................................117 3.5.1.2 Define Reference Interest Rates..........................................................................119 3.5.1.3 Define Time-Dependent Terms............................................................................120 3.5.1.4 Enter Interest Values............................................................................................ 120 3.5.2 Prepare G/L Account Balance Interest Calculation.....................................................121 SAP AG Page 7 of 169

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3.5.2.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data....................................121 3.5.2.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules..................................122 3.5.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables..........123 3.5.2.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols............................123 3.5.2.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions.........124 3.5.3 Valuate........................................................................................................................ 125 3.5.3.1 Foreign Currency Valuation Methods...................................................................125 3.5.3.2 Define Valuation Areas......................................................................................... 126 3.5.3.3 Assign Valuation Areas and Accounting Principles..............................................127 3.5.3.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences. .127 3.5.3.5 Foreign Currency Valuation: Account balances....................................................128 3.5.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables.............129 3.5.3.7 Def. Sort Meth. and Adjustment Accts - Receivables...........................................130 3.5.3.8 Def. Sort Meth. and Adjustment Accts - Payables................................................130 3.5.3.8.1 Adjustment Accounts for Receivables/Payables by Maturity......................131 3.5.3.8.2 Adjustment Accounts for Changed Reconciliation Accounts.......................133 3.5.3.8.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: posting Keys .............................................................................................................................. 133 3.5.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc.Acct. Balance Sheet Transfer Postings.................................................................................................. 133 3.5.3.8.3 Define Alternative Reconciliation Account for Customers...........................134 3.5.4 Period End Reporting.................................................................................................. 135 3.5.4.1 Creating Financial Statement Version..................................................................135 3.6 Withholding Tax................................................................................................................. 137 3.6.1 Basic Settings............................................................................................................. 137 3.6.1.1 Check Withholding Tax Countries........................................................................137 3.6.1.2 Define Withholding Tax Keys...............................................................................137 3.6.1.3 Check Recipient Types........................................................................................138 3.6.2 Calculation.................................................................................................................. 141 3.6.2.1 Define Withholding Tax Type for Invoice Posting.................................................141 3.6.2.2 Define Withholding Tax Type for Payment Posting..............................................146 3.6.2.3 Define Withholding Tax Codes.............................................................................152 3.6.3 Company Code........................................................................................................... 158 3.6.3.1 Assign Withholding Tax Types to Company Codes..............................................158 3.6.3.2 Activate Extended Withholding Tax......................................................................163 3.6.4 Posting........................................................................................................................ 164 3.6.4.1 Define Accounts for Withholding Tax to be Paid Over ........................................164 3.6.5 Reporting.................................................................................................................... 166 3.6.5.1 Define Form Names for Extended Reporting........................................................166 3.6.5.2 Assign Forms for Withholding Tax Certificates.....................................................166 3.6.6 Generic Withholding Tax Reporting............................................................................167 3.6.6.1 Define Output Groups..........................................................................................167

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External Financial Accounting Basics (102): Configuration Guide

External Financial Accounting Basics 1 Purpose


This configuration guide provides the information you need to set up the configuration of this building block manually. If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the installation guide of this building block.

2 Preparation
2.1 Prerequisites
Before you start installing this scenario, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix for Baseline. The matrix (an Excel file) is linked on the solution's DVD Web site in one of the following two locations: Content Library Site Map

3 Configuration
3.1 General Settings (from 'SAP NetWeaver')
3.1.1 3.1.1.1 Use
The purpose of this activity is to include rules for checking the Bank data Postal data Control data Normally in the SAP standard delivery system, all countries are defined according to the international ISO standard. In case the rules have to be changed the following activity is necessary. In Best Practices the rules of FR and US have to be changed.

Set Countries Set Country-Specific Checks

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Men IMG Transaction code SAP NetWeaver General Settings Set Countries Set Country-Specific Checks SAP NetWeaver Parametrizaciones generales Configurar pas Configurar verificaciones especificas de pas. OY17

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2. On the Change View Field Country Field Checks: Overview screen select country MX 3. On the Change View Field Country Field Checks: Details screen, make the following entries Field name Bank Key Postal code length Bank account number Bank number length Post bank acct. no Tax Number 1 Tax Number 2 VAT registration no Length of bank key Other data 4. Select save (CTRL+S). 5. Insert the customizing request Description User action and values 4 Length: 05 Checking rule: 4 Length: 11 Checking rule: 4 Length: 00 Checking rule: Length: 00 Checking rule: Length: 13 Checking rule: 1 Length: 00 Checking rule: Length:00 Checking rule: Length: 03 Checking rule:4 <select> Note

3.2 Financial Accounting Global Settings (New)


3.2.1 3.2.1.1 3.2.1.1.1 Use
In this activity you create a field status variant with the corresponding field status groups

Ledgers Fields Define Field Status Variants - Field status variants

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Campos Definir variantes de status de campos. Page 10 of 169

Men IMG

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SAP Best Practices Transaction code

External Financial Accounting Basics (102): Configuration Guide OBC4

. Select the field status variant 0001. 2. Choose Copy as . 3. Make the following entries: FStV 0010 4. Go to the next activity. Field status name Field Status BP

3.2.1.2 Use

Define Field Status Variants (part 'Field Status Groups')

In this activity you create the field status groups.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Campos Definir variantes de status de campos. OBC4

Men IMG

Transaction code

Select the field status variant 1000. 2. Choose Copy as . 3. Make the following entries: FStV 0010 5. Save your entries. Field status name Field Status BP

4. On the Specify object to be copied screen, Select copy all.

3.2.1.2.1 Use

Assigning Company Code to Field Status Variants

In this activity you assign the company code to the field status variant.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Assign Company Code to Field Status Variants

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SAP Best Practices Men IMG

External Financial Accounting Basics (102): Configuration Guide Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Campos Asignar sociedad a variantes status campos. SPRO

Transaction code

2. Make the following entries for company code 1000: Company Code 1000 3. Save your entries. Field Status Variant 0010

3.2.1.3 3.2.1.3.1 Use

Ledger Define Currencies of Leading Ledger

In this IMG activity, you specify the currencies to be applied in the leading ledger. You can make the following settings for each company code: The local currency (as company code currency) is specified in the company code settings. You can define one or two additional local currencies that you store per company code parallel to the first local currency.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Ledger Define Currencies of Leading Ledger Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Ledger Definir monedas de ledger principal SPRO

Men IMG

Transaction code

2. On the Change View Additional Local currencies for Company Code: Overview screen select company code 1000 and choose Details. 3. On the Change View Additional Local Currencies for Company Code: Details screen make the following entries: 2nd local Currency 40 Currency USD Exchange Rate Type M Source Currency 1 Type of Translation 2

4. Choose Save. 5. Chose Back.

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3.2.1.4 3.2.1.4.1 Use

Fiscal Year and Posting Periods Maintain Fiscal Year Variant

This activity is only necessary, if the standard fiscal year variants cannot be used. For Baseline the standard customizing is required with fiscal year variant K4.

3.2.1.4.2 3.2.1.4.2.1 Use

Posting Periods Define Variants for Open Posting Periods

In this activity, you define variants for open posting periods.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting Periods Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Ejercicio y perodos contables Periodos Contables Definir variantes para perodos contables abiertos SPRO

Men IMG

Transaction code

2. On the Change View Posting Periods: Define Variants: Overview screen make the following entries: Field name Variant Name 3. Save your entry. Description User action and values 0010 Variant 0010 Note

3.2.1.4.2.2 Use

Assign Variants to Company Code

In this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.

Procedure
4. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods

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External Financial Accounting Basics (102): Configuration Guide Posting Periods Assign Variants to Company Code

Men IMG

Gestin financiera (Nuevo) Parametrizaciones bsicas de Gestin financiera (Nuevo) Libros Ejercicio y Perodos contables Perodos contables Asignar variantes a sociedad SPRO

Transaction code

5. On the Change View Assign Com.Code-> Posting Period Variants: Overview screen make the following entries: Field name COCd Variant 6. Save your entry. Description Company Code User action and values 1000 0010 Note

3.2.1.4.2.3 Use

Open and close posting periods

In this activity, you can specify which periods are open for posting for each variant. You have two time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year. You close a period by selecting the period specifications so that the period to be closed does not fall within them.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close Posting Periods Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Ejercicio y perodos contables Periodos Contables Abrir y Cerrar Periodos Contables SPRO

Men IMG

Transaction code

2. On the Change View Posting Periods: Specify Time Intervals:Overview screen make the following entries: Var. 0010 0010 0010 SAP AG A + A D ZZZZZZZZZZ ZZZZZZZZZZ To account From per. 1 1 1 1 Year 2000 2000 2000 To period 12 12 12 Year 2010 2010 2010 From per. 2 13 13 13 Year 2000 2000 2000 To period 16 16 16 Year 2010 2010 2010

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SAP Best Practices 0010 0010 0010

External Financial Accounting Basics (102): Configuration Guide

K M S

ZZZZZZZZZZ ZZZZZZZZZZ ZZZZZZZZZZ

1 1 1

2000 2000 2000

12 12 12

2010 2010 2010

13 13 13

2000 2000 2000

16 16 16

2010 2010 2010

3. Save your entry.

3.2.1.5 3.2.1.5.1 Use

Parallel Accounting Defining Accounting Principles

In this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles. For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IAS/US-GAAP.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Define Accounting Principles Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Preparacin de cuenta Paralela Definir normas de presentacin de Cuentas SPRO

Men IMG

Transaction code

2. On the Change View Accounting Principles: Overview screen make the following entries: Field name ACC Name/Description of Accounting Principle 3. Save your entry. Description Accounting Principle User action and values HGB Note

NIF Mexico

3.2.1.5.2 Use

Assign Accounting Principle to Ledger Groups

In this IMG activity, you assign the desired ledger group to your accounting principles.

Procedure
4. Access the activity using one of the following navigation options: IMG Menu SAP AG Financial Accounting(New) Financial Accounting Global Page 15 of 169

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide Settings (New) Ledgers Parallel Accounting Assign Accounting Principle to Ledger Groups

Men IMG

Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Presentacin de cuentas paralela Asignar norma de presentacin de cuentas a grupos de ledgers SPRO

Transaction code

5. On the Change View Assignment of Accounting Principle to Target Ledger Group : Overview screen make the following entries: Field name Accounting Target Ledger Group 6. Save your entry. Description User action and values HGB 0L Note

3.2.1.6

Real-Time Integration of Controlling with Financial Accounting

3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes Use


In this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Assign Variants for Real-Time Integration to Company Codes Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Libros Integracin en tiempo real del Controlling con la gestin financiera Asignar variantes para integracin tmpo.real a sociedades SPRO

Men IMG

Transaction code

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2. On the Change View Assignment of Variants for Real-Time Integration for CoCe screen make the following entries: Field name Company C Variant for Real-Time Integration 3. Save your entry. Description Company Code User action and values 1000 0001 Standard-Variant Note

3.2.2 3.2.2.1 Use

Global Parameters for Company Code Enter Global Parameters (additional details)

In this activity, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting(New) Financial Accounting Global Settings (New) Global Parameters for Company Code Enter Global Parameters Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Parmetros globales para la sociedad Verificar y completar parmetros globales. OB37

Men IMG

Transaction code

2. On the Change View Company Code Global Data:Overview screen select Company Code 1000 and make the following entries: Field name Chart of Accts Credit Control Area Fiscal Year Variant VAT Registration No. Field status variant Description Chart of account User action and values 0010 1000 K4 <registration number> Note

0010

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SAP Best Practices Field name Pstng period variant Max. exchange rate deviation Workflow variant Negative postings permitted Cash Management activated

External Financial Accounting Basics (102): Configuration Guide Description User action and values 0010 10 0001 <select> Note

<select>

3. On the Change View Company Code Global Data:Details screen select Additional Data and make the following entries: Field name ZM permit memo ZM permit memo ZM permit memo INTRASTAT ID number 4. Save your entries. Description User action and values Note

3.2.2.2 3.2.2.2.1 Use

Tax Define Foreign VAT Registration Numbers

In this activity, you define the VAT registration number which you received in another EC member state for every company code which has its headquarter in an EC country and maintains business transactions with other EC member states.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Global Parameters for Company Code Tax VAT Registration Numbers (VAT Reg. No.) Define Foreign VAT Registration Numbers Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Parmetros globales para la sociedad .Impuestos .Almacenar N.I.F comunitario para Page 18 of 169

Men IMG

SAP AG

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide extranjero

Transaction code

SPRO

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

2. On the Change View View for T001N-UINNR :Overview screen make the following entries: Field name CoCD Cty VAT Registration No. 3. Save your entries. Description Company Code Country User action and values 1000 MX MX94409514692 Note

3.2.3 3.2.3.1

Document Document Number Ranges Documents in Entry View Define Document Number Ranges for Entry View

3.2.3.1.1 3.2.3.1.1.1 Use

Only one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges for Entry View Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Documento .Rango de nmeros de documento .Documentos en vista de registro Definir rangos de nmeros de documentos de la vista de entrada de datos FBN1

Men IMG

Transaction code

2. On the Number Ranges For Accounting Documents screen make the following entries: Field name Company Code Description User action and values 1000 Note

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External Financial Accounting Basics (102): Configuration Guide

1. Choose Change Intervals. 2. On the Maintain Number Range Intervals view, choose Insert Interval. 3. In the Insert Interval dialog box make the following entries; after each entry choose Insert. Then again choose Insert Interval. No 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 47 48 49 50 51 52 53 81 82 83 84 SAP AG To Fiscal Year 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 From No. 0100000000 0200000000 0300000000 0400000000 0500000000 0600000000 0700000000 0800000000 0900000000 1000000000 1100000000 1200000000 1300000000 1400000000 1500000000 1600000000 1700000000 1800000000 1900000000 2000000000 2100000000 4700000000 4800000000 4900000000 5000000000 5100000000 5200000000 5300000000 8100000000 8200000000 8300000000 8400000000 To No. 0199999999 0299999999 0399999999 0499999999 0599999999 0699999999 0799999999 0899999999 0999999999 1099999999 1199999999 1299999999 1399999999 1499999999 1599999999 1699999999 1799999999 1899999999 1999999999 2099999999 2199999999 4799999999 4899999999 4999999999 5099999999 5199999999 5299999999 5399999999 8199999999 8299999999 8399999999 8499999999 Page 21 of 169 X External

SAP Best Practices No 85 90 X1 X2 Z1

External Financial Accounting Basics (102): Configuration Guide From No. 8500000000 9000000000 9100000000 9299999999 0090000000 To No. 8599999999 9099999999 9199999999 9399999999 0090999999 X External

To Fiscal Year 9999 9999 9999 9999 9999

4. Choose Save. 5. Confirm the dialog box regarding transport of number range intervals. 6. Choose Back. 7. Choose Save. 8. Confirm the dialog box regarding transport of number range intervals. 9. Choose Back twice to leave the IMG activity.

3.2.3.1.2

Documents in General Ledger View

3.2.3.1.2.1 Define Document Number Ranges for General Ledger View Use
Only one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in General Ledger View Define Document Number Ranges for General Ledger View Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Documento Rangos de nmeros de documento Documentos en vista de libro mayor Definir rangos de nmeros de documento de la vista de libro mayor SPRO (FAGL_DOCNR)

Men IMG

Transaction code

2. On the Number Ranges For Documents in General Ledger View screen make the following entries: Field name Company Code Description User action and values 1000 Note

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

3. Make the following entries for company code 1000, refer to the previous chapter for the procedure. No. Z1 To Fiscal Year 2099 From No. 1000000000 To No. 1099999999 External

4. Save your entries.

3.2.3.2 3.2.3.2.1 Use

Document Types Define Document Types for Entry View

In this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Types Define Document Types for Entry View Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Documento Clases de documento Definir clases de documento de la vista de entrada de datos OBA7

Men IMG

Transaction code

2. Please check, if the following settings are on the system:

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DocuNumber Reverse Account types Trading Net document ment range Document allowed( set the partner type type type indicator: A for Accounting Assets, Basics (102): Configuration Guide SAP Best Practices External Financial D for Customer, K for vendor, M for Material, S for G/L account) AA AB AC AF AN AP CH DA DG DR DV DZ EU EX KA KG KN KP KR KZ ML PR RA RE RK RN RV SA SB SK SU UE WA WE WI WL SAP AG WN Y1 01 01 06 03 01 02 01 16 16 18 16 14 02 02 17 17 01 48 19 15 47 48 51 51 53 51 Z1 01 12 13 01 04 49 50 49 49 50 52 Y1 RA RE RK RN AB AB AB AB SU KP KA KA AB KA KA DA AB DA DA KA AF AB ADKMS ADKMS ADKMS AS AKMS AKS ADS ADKS ADS ADMS DS ADS ADKMS DKS AKMS AKMS AKMS AMS AKMS AKS MS MS AKMS AKMS AKMS AKMS ADS ADKMS S S ADKMS ADKMS AMS AMS AMS AMS AMS AKMS X X X X X

Inter company Posting

Page 24 of 169 X

SAP Best Practices 3. Save your entries.

External Financial Accounting Basics (102): Configuration Guide

3.2.3.3 Use

Define Posting Keys

In this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed. For each posting key, you define among other things: which side of an account can be posted to, which type of account can be posted to, and which fields the system displays on the entry screens and whether an entry has to be made (field status).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Men IMG Financial Accounting (New) Financial Accounting Global Settings (New) Document Define Posting Keys Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Documento Definir clave contabilizacin OB41

Transaction code

2. Please check, if the following settings are on the system: Posting Key Account Type Debit/Credit Indicator Posting Key for Reversal/Reverse Entry Indicator: Posting key for special G/L t Indicator: Salesrelated item? Indicator: Is the posting key used in a Payment transaction

01 11 12 13 14 15 16 17 18 19 21 02 22 24 25 26

D D D D D D D D D D K D K K K K

Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit Debit Debit Debit Debit Debit

12 02 01 03 04 05 06 07 08 09 32 11 31 34 35 36

X X X

X X X X X X X X X

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SAP Best Practices 27 28 29 31 32 34 03 35 36 37 38 39 40 50 70 75 80 04 81 83 84 85 86 89 90 91 93 94 05 95 96 99 0A 0B 0C 0X 0Y 0Z 1A 06 1B 1C 1X 1Y 1Z 07 08 09 K K K K K K D K K K K K S S A A S D S S S S S M S S S S D S S M D D D D D D D D D D D D D D D D

External Financial Accounting Basics (102): Configuration Guide Debit Debit Debit Credit Credit Credit Debit Credit Credit Credit Credit Credit Debit Credit Debit Credit Debit Debit Debit Debit Debit Debit Debit Debit Credit Credit Credit Credit Debit Credit Credit Credit Debit Debit Debit Debit Debit Debit Credit Debit Credit Credit Credit Credit Credit Debit Debit Debit 37 38 39 22 21 24 13 25 26 27 28 29 50 40 75 70 14

X X X X

X X X X

15

1A 1B 1X 1Y 1Z 0A 16 0B 0C 0X 0Y 0Z 17 18 19

X X

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SAP Best Practices 3. Save your entries.

External Financial Accounting Basics (102): Configuration Guide

3.2.3.4 3.2.3.4.1 Use

Rules for Changing Documents Document Change Rules, Line Item

In this activity, you determine under which circumstances fields within posted documents can be changed.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Rules for Changing Documents) Document Change Rules, Line Item Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Documento Reglas de modificacin de documentos Reglas modificacin documentos, posicin documento SPRO

Men IMG

Transaction code

2. On the Change View Rules for Changing Documents: Overview screen select New Entries. 3. On the New Entires: Details of Added Entries screen make the following entries: Field name BSEGMWSKZ BSEGWMWST BSEGWRBTR BSEGMWSKZ BSEGPYAMT BSEGPYCUR BSEGWMWST BSEGWRBTR BSEG SAP AG Account Type Transact.type Company Code Field can be changed X X X X X X X X X Page 27 of 169 X X Line item not cleared

D D D K K K K K S

SAP Best Practices Field name MWSKZ BSEGWRBTR COBLAUFNR COBLKOSTL COBLPRCTR S S S S

External Financial Accounting Basics (102): Configuration Guide Transact.type Company Code Field can be changed Line item not cleared

Account Type

X X X X

4. Save your entries.

3.2.3.5 3.2.3.5.1 Use

Tolerance Groups Define Tolerance Groups for Employees

In this activity, you predefine various amount limits for your employees with which you determine: the maximum document amount the employee is authorized to post the maximum amount the employee can enter as a line item in a customer or vendor account the maximum cash discount percentage the employee can grant in a line item the maximum acceptable tolerance for payment differences for the employee.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Tolerance Groups Define Tolerance Groups for Employees Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Documento Grupos de tolerancia Definir grupos de tolerancia para empleados SPRO

Men IMG

Transaction code

2. On the Change View FI Tolerance Groups For Users: Overview screen select New Entries. 3. On the New Entires: Details of Added Entries screen make the following entries: Company Code 1000 Currency Amount per document 9.999.999.999,00 Amount per Open Item Account Item 9.999.999.999,00 Cash Discount per Line Item 5,000

MXN

Permitted Payment Differences:

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide Amount Percent 2.0% 2.0% Cash Discnt Adj. to 0.0 0.0

Revenue Expense 4. Save your entries.

5.00 5.00

3.2.3.6 3.2.3.6.1 Use

Default Values Change Message Control for Document Processing

In this activity, you can configure the appearance of system messages according to requirements.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Default Values Change Message Control for Document Processing Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Documento Valores propuestos Modificar control mensajes para tratar documentos SPRO

Men IMG

Transaction code

2. On the Determine Work Area: Entry screen make the following entry: Field name Application Area Description User action and values F5 Note

3. On the Change View Message Control by User: Overview screen make the following entries: Message Number 671 4. Select back. 5. On the Determine Work Area: Entry screen make the following entry: Field name Application Area Description User action and values F2 Note User Name Online W Batchl W Standard

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External Financial Accounting Basics (102): Configuration Guide

6. On the Change View Message Control by User: Overview screen make the following entries: Message Number 145 144 7. Select back. 8. On the Determine Work Area: Entry screen make the following entry: Field name Application Area Description User action and values KI Note User Name Online I Batchl I Standard

9. On the Change View Message Control by User: Overview screen make the following entries: Message Number 281 10. Save your entries. User Name Online Batchl Standard

3.2.4 3.2.4.1

Tax on Sales / Purchases Calculation Define Tax Keys

3.2.4.1.1 Use

In this activity the additional tax codes are defined. Otherwise the standard tax codes for Germany are used.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases Gestion Financiera(nuevo)Parametrizaciones bsicas de gestin financiera (nuevo) Impuesto sobre el volumen de negociosCalculoDefinir indicador de IVA FTXP

Men IMG

Transaction code

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2. Choose Country MX. 3. On the next screen in field Tax Code enter A0 and choose Enter. 4. In the Properties dialog box, make the following entries: Tax Code A0 Name 0% output tax Tax Type A

5. Choose Enter. 6. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 0,000 Note

7. Choose back. 8. On the next screen in field Tax Code enter A1 and choose Enter. 9. In the Properties dialog box, make the following entries: Tax Code A1 Name 10% output tax Tax Type A

10. Choose Enter. 11. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 10,000 Note

12. Choose back. 13. On the next screen in field Tax Code enter A2 and choose Enter. 14. In the Properties dialog box, make the following entries: Tax Code A2 Name 15% output tax Tax Type A

15. Choose Enter. 16. On the next screen in field Tax Code enter A3 and choose Enter. 17. In the Properties dialog box, make the following entries: Tax Code A3 Name 11% output tax Tax Type A

18. Choose Enter. 19. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 11,000 Note

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20. Choose back. 21. On the next screen in field Tax Code enter A4 and choose Enter. 22. In the Properties dialog box, make the following entries: Tax Code A4 Name 16% output tax Tax Type A

23. Choose Enter. 24. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax 25. Choose back. 26. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 15,000 Note Description Tax Percent Rate 16,000 Note

27. Choose back. 28. On the next screen in field Tax Code enter B0 and choose Enter. 29. In the Properties dialog box, make the following entries: Tax Code B0 Name Tax Type A Target Tax Code A0

0% output tax deferred

30. Choose Enter. 31. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 0,000 Note

32. Choose back. 33. On the next screen in field Tax Code enter B1 and choose Enter. 34. In the Properties dialog box, make the following entries: Tax Code B1 Name Tax Type A Target Tax Code A1

10% output tax deferred

35. Choose Enter. 36. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 10,000 Note

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37. Choose back. 38. On the next screen in field Tax Code enter B2 and choose Enter. 39. In the Properties dialog box, make the following entries: Tax Code B2 Name Tax Type A Target Tax Code A2

15% output tax deferred

40. Choose Enter. 41. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 15,000 Note

42. Choose back. 43. On the next screen in field Tax Code enter B3 and choose Enter. 44. In the Properties dialog box, make the following entries: Tax Code B3 Name Tax Type A Target Tax Code A3

11% output tax deferred

45. Choose Enter. 46. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 11,000 Note

47. Choose back. 48. On the next screen in field Tax Code enter B4 and choose Enter. 49. In the Properties dialog box, make the following entries: Tax Code B4 Name Tax Type A Target Tax Code A4

16% output tax

50. Choose Enter. 51. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Output tax Description Tax Percent Rate 16,000 Note

52. Choose back. 53. On the next screen in field Tax Code enter S1 and choose Enter. 54. In the Properties dialog box, make the following entries:

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SAP Best Practices Tax Code S1 Name

External Financial Accounting Basics (102): Configuration Guide Tax Type A 55. Choose Enter.

I.E.P.S. (30%) and 15% output tax

56. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Sumptuary Tax Output Tax Description Tax Percent Rate 30,000 15,000 Note

57. Choose back. 58. On the next screen in field Tax Code enter S2 and choose Enter. 59. In the Properties dialog box, make the following entries: Tax Code S2 Name I.E.P.S. (30%) and 10% output tax Tax Type A

60. Choose Enter. 61. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Sumptuary Tax Output Tax Description Tax Percent Rate 30,000 10,000 Note

62. Choose back. 63. On the next screen in field Tax Code enter V0 and choose Enter. 64. In the Properties dialog box, make the following entries: Tax Code V0 Name 0% input tax Tax Type V

65. Choose Enter. 66. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 0,000 Note

67. Choose back. 68. On the next screen in field Tax Code enter V1 and choose Enter. 69. In the Properties dialog box, make the following entries: Tax Code V1 Name 10% input tax Tax Type V

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SAP Best Practices 70. Choose Enter.

External Financial Accounting Basics (102): Configuration Guide

71. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 10,000 Note

72. Choose back. 73. On the next screen in field Tax Code enter V2 and choose Enter. 74. In the Properties dialog box, make the following entries: Tax Code V2 Name 15% input tax Tax Type V

75. Choose Enter. 76. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 15,000 Note

77. Choose back. 78. On the next screen in field Tax Code enter V3 and choose Enter. 79. In the Properties dialog box, make the following entries: Tax Code V3 Name 11% input tax Tax Type V

80. Choose Enter. 81. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 11,000 Note

82. Choose back. 83. On the next screen in field Tax Code enter V4 and choose Enter. 84. In the Properties dialog box, make the following entries: Tax Code V4 Name 16% input tax Tax Type V

85. Choose Enter. 86. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 16,000 Note

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87. Choose back. 88. On the next screen in field Tax Code enter W0 and choose Enter. 89. In the Properties dialog box, make the following entries: Tax Code W0 Name Tax Type V Target Tax Code V0

0% input tax deferred

90. Choose Enter. 91. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 10,000 Note

92. Choose back. 93. On the next screen in field Tax Code enter W1 and choose Enter. 94. In the Properties dialog box, make the following entries: Tax Code W1 Name Tax Type V Target Tax Code V1

10% input tax deferred

95. Choose Enter. 96. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 10,000 Note

97. Choose back. 98. On the next screen in field Tax Code enter W2 and choose Enter. 99. In the Properties dialog box, make the following entries: Tax Code W2 100. 101. Name Tax Type V Target Tax Code V2

15% input tax deferred

Choose Enter. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 15,000 Note

102. 103. 104.

Choose back. On the next screen in field Tax Code enter W3 and choose Enter. In the Properties dialog box, make the following entries: Tax Code W3 Name Tax Type V Target Tax Code V3

11% input tax deferred

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SAP Best Practices 105. 106. Choose Enter.

External Financial Accounting Basics (102): Configuration Guide

On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 11,000 Note

107. 108. 109.

Choose back. On the next screen in field Tax Code enter W4 and choose Enter. In the Properties dialog box, make the following entries: Tax Code W4 Name Tax Type V Target Tax Code V4

16% input tax deferred

110. 111.

Choose Enter. On the Maintain Tax Code: Tax Rates screen make the following entry: Field Name Input Tax Description Tax Percent Rate 16,000 Note

112.

Save your entries.

3.2.4.1.2 Use

Define Tax Code Names

In the standard, several tax code names has to be changed (for Mxico).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases Gestion financiera (Nuevo) Parametrizaciones bsicas de gestion financiera (Nuevo) Impuesto sobre el volumen de negocios Clculo Definir indicador de IVA FTXP

Men IMG

Transaction code

2. Choose Country MX. 3. On the next screen in field Tax Code enter A0 and choose Enter. 4. In the Properties dialog box, make the following entries: Tax Code A0 Name 0% output tax

5. Choose back. 6. On the next screen in field Tax Code enter A1 and choose Enter. 7. In the Properties dialog box, make the following entries: Tax Code A1 SAP AG Name 10% output tax Page 37 of 169

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8. Choose back. 9. On the next screen in field Tax Code enter A2 and choose Enter. 10. In the Properties dialog box, make the following entries: Tax Code A2 Name 15% output tax

11. Choose back. 12. On the next screen in field Tax Code enter A3 and choose Enter. 13. In the Properties dialog box, make the following entries: Tax Code A3 Name 11% output tax

14. Choose back. 15. On the next screen in field Tax Code enter A4 and choose Enter. 16. In the Properties dialog box, make the following entries: Tax Code A4 Name 16% output tax

17. Choose back. 18. On the next screen in field Tax Code enter B0 and choose Enter. 19. In the Properties dialog box, make the following entries: Tax Code B0 Name 0% output tax deferred

20. Choose back. 21. On the next screen in field Tax Code enter B1 and choose Enter. 22. In the Properties dialog box, make the following entries: Tax Code B1 Name 10% output tax deferred

23. Choose back. 24. On the next screen in field Tax Code enter B2 and choose Enter. 25. In the Properties dialog box, make the following entries: Tax Code B2 Name 15% output tax deferred

26. Choose back. 27. On the next screen in field Tax Code enter B3 and choose Enter. 28. In the Properties dialog box, make the following entries: Tax Code B3 Name 11% output tax deferred

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29. Choose back. 30. On the next screen in field Tax Code enter B4 and choose Enter. 31. In the Properties dialog box, make the following entries: Tax Code B4 Name 16% output tax deferred

32. Choose back. 33. On the next screen in field Tax Code enter S1 and choose Enter. 34. In the Properties dialog box, make the following entries: Tax Code S1 Name I.E.P.S. (30%) and 15% output tax

35. Choose back. 36. On the next screen in field Tax Code enter S2 and choose Enter. 37. In the Properties dialog box, make the following entries: Tax Code S2 Name I.E.P.S. (30%) and 10% output tax

38. Choose back. 39. On the next screen in field Tax Code enter V0 and choose Enter. 40. In the Properties dialog box, make the following entries: Tax Code V0 Name 0% input tax

41. Choose back. 42. On the next screen in field Tax Code enter V1 and choose Enter. 43. In the Properties dialog box, make the following entries: Tax Code V1 Name 10% input tax

44. Choose back. 45. On the next screen in field Tax Code enter V2 and choose Enter. 46. In the Properties dialog box, make the following entries: Tax Code V2 Name 15% input tax

47. Choose back. 48. On the next screen in field Tax Code enter V3 and choose Enter. 49. In the Properties dialog box, make the following entries: Tax Code V3 Name 11% input tax

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50. Choose back. 51. On the next screen in field Tax Code enter V4 and choose Enter. 52. In the Properties dialog box, make the following entries: Tax Code V4 Name 16% input tax

53. Choose back. 54. On the next screen in field Tax Code enter W0 and choose Enter. 55. In the Properties dialog box, make the following entries: Tax Code W0 Name 0% input tax deferred

56. Choose back. 57. On the next screen in field Tax Code enter W1 and choose Enter. 58. In the Properties dialog box, make the following entries: Tax Code W1 Name 10% input tax deferred

59. Choose back. 60. On the next screen in field Tax Code enter W2 and choose Enter. 61. In the Properties dialog box, make the following entries: Tax Code W2 Name 15% input tax deferred

62. On the next screen in field Tax Code enter W3 and choose Enter. 63. In the Properties dialog box, make the following entries: Tax Code W3 Name 11% input tax deferred

64. Choose back. 65. On the next screen in field Tax Code enter W4 and choose Enter. 66. In the Properties dialog box, make the following entries: Tax Code W4 Name 16% input tax deferred

67. Save your entries.

3.2.4.1.3 Use

Import/Create Tax Codes

Prerequisites
The activity Define Tax Codes for Sales and Purchases of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes, tax rates etc.) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as SAP AG Page 40 of 169

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table name. On the following screen make the selections you want to make (for example, transport request no. or tax code etc.). Then choose Execute. On the next screen the table entries are displayed. These entries will be transported into the system.

Procedure
You have to correct the percentage rate. 1. Access the activity as follows: IMG Menu Men IMG Transaction code System Services Reporting Sistema Servicios Reporting SA38

1. On the screen ABAP: Program Execution in field Program enter RFTAXIMP. 2. Choose Execute. 3. On the Import Tax Codes After Transport screen make the following entries: Field name Transport number Country Description No. of transport request that you created in the previous activity country key User action and values Enter the transport request no. that contains the required tax codes and tax rates MX

3. Choose Execute. 4. On the next screen the session ID and a log are displayed. Make sure the log says 1 Session(s) successfully processed.

Result
The system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors

3.2.4.2 3.2.4.2.1 Use

Posting Assign Tax Codes for Non-Taxable Transactions

In this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Asset Accounting Asset Accounting (Lean Implementation) Organizational Structures Assign Input Tax Indicator for Non-Taxable Acquisitions Gestion financiera (Nuevo) Contabilidad de activos fijos Contabilidad AF (cotizacion valoracion) Estructuras de organizacin Asignar ind.IVA soportado pars altas no relevantes p.impuestos

Men IMG

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External Financial Accounting Basics (102): Configuration Guide OBCL

2. On the Change View Allocate Co.Cd. -> Non-Taxable Transactions: Overview screen make the following entry: Field name CoCd Input tax Output ta 3. Save your entries. Output tax Description Company Code User action and values 1000 V0 A0 Note

3.2.5 3.2.5.1 Use

Correspondence Assign Programs for Correspondence Types

In this activity, you define the print program and the selection variant corresponding to each correspondence type.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Correspondence Assign Programs for Correspondence Types Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Correspondencia Fijar asignacin report.para clase correspondencia SPRO

Men IMG

Transaction code

2. On the Change View Allocate Programm for Automatic Correspondence: Overview screen select New Entries 3. On the New Entries: Details of Added Entries screen make the following entry: Company code 1000 1000 1000 1000 1000 1000 Correspondence SAP01 SAP02 SAP06 SAP08 SAP09 SAP10 Name of the Print Program RFKORD00 RFKORD00 RFKORD10 RFKORD10 RFKORD30 RFKORD40 Name of Variant SAP01 SAP02 SAP06 SAP08 SAP09 SAP10 F140_IND_TEXT Text Proposal

68. Save your entries.

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3.2.5.2 Use

Define Sender Details for Correspondence Form

In this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following: letter header letter footer sender address

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Correspondence Define Sender Details for Correspondence Form Gestin financiera (Nuevo) Parametrizaciones bsicas de gestin financiera (Nuevo) Correspondencia Almacenar datos remitente p. formulario correspondencia. SPRO

Men IMG

Transaction code

2. On the Change View Allocate Programm for Automatic Correspondence: Overview screen select New Entries 3. On the New Entries: Details of Added Entries screen make the following entry: Company code 1000 1000 1000 1000 1000 1000 1000 1000 1000 69. Save your entries. Correspondence SAP01 SAP02 SAP06 SAP08 SAP09 SAP10 SAP18 Name of the Print Program RFKORD00 RFKORD00 RFKORD10 RFKORD10 RFKORD30 RFKORD40 RFKORD80 SAPF130D SAPF130K Name of Variant SAP01 SAP02 SAP06 SAP08 SAP09 SAP10 SAP18 F140_IND_TEXT Text Proposal

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3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')


3.3.1 3.3.1.1 3.3.1.1.1 3.3.1.1.1.1 Use
In the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level). For Baseline Mexico the standard chart of accounts 0010 is used. If you want to use this chart of accounts skip this activity. Only perform this activity if you want to use another chart of accounts.

Master Data G/L Accounts Preparations Edit Chart of Accounts List

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data G/L Accounts Preparations Edit Chart of Accounts List Gestin financiera (Nuevo) Contabilidad principal (nuevo) Datos maestros Cuentas de mayor Tratamiento inicial Tratar indice planes de cuentas OB13

Men IMG

Transaction code

2. On the Change View List of All Charts of Accounts: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen make the following entry: Field name Chart of Accts Description Maint. Language Length of G/L account number Controlling Integration 4. Save your entries. Description User action and values 0010 Chart of Accounts Industry ( or any other appropriate description) Spanish 6 Manual creation of cost elements Note

3.3.1.1.2 Use

Transport Chart of Accounts

In the following chapters those activities will be described, which have to take place in the case the accounts have to be created manually. SAP AG Page 44 of 169

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To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.

3.3.1.1.2.1 Use

Define Account Group

The procedure for copying G/L account groups is described in this

chapter.

For Baseline Mexico the chart of accounts 0010 is used with the listed standard G/L account groups. If you want to use this chart of accounts with the listed G/L account groups skip this activity! Only perform this activity if you want to use another chart of accounts and/ or other G/L account groups, e.g. for a personalized configuration. Chrt/Accts Acct Group Name Preconf. Co. - Balance Sheet Preconf. Co. - Profit & Loss From acct To account 399999 999999

0010 0010

BS PL

100000 400000

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data G/L Accounts Preparations Define Account Group Gestin financiera (Nuevo) Contabilidad principal (nuevo) Datos maestros Cuentas de mayor Tratamiento inicial Definir grupo de cuentas. OBD4

Men IMG

Transaction code

2. Select the account group from the chart of accounts you want to copy. 3. Choose Copy. 4. On the next screen overwrite the chart of accounts and or the account group name and description. 5. Choose Enter. To adapt the field status double-click the line with the newly created entry. On the next screen make your settings for the field status and save your entries. Copy the next account group and repeat the above mentioned steps as required. 6. Save your entries.

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3.3.1.1.2.2

Create Accounts

If the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.

In the Excel sheet you find all accounts <ChartOfAccount_0010_2007.xls> that are used in Baseline Mxico. Refer to this file for the data to maintain for each account. If you use chart of accounts 0010, some of the listed accounts may exist already in the chart of accounts; in this case only maintain company code data for the respective accounts. SAP Menu SAP Menu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally Men SAP Finanzas Gestion Financiera Libro Mayor Datos maestros Cuentas de mayor Tratamiento individual Central FS00

Men IMG

Transaction Code

To maintain data for an account: 1. On the Edit G/L Account Centrally view enter the account number and the company code 1000. 2. Choose Create (the icon right to the company code field). 3. Maintain the data as stated in the file. 4. Save your entries.

3.3.1.1.2.3 Define Account Determination for Real-Time Integration


1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Account Determination for Real-Time Integration Define Account Determination for Real-Time Integration Gestion financiera (Nuevo) Parametrizaciones basicas de gestion financiera (nuevo) Libros Integracion en tiempo real del Controlling con la gestion financiera Determinacin de cuentas para la integracin en tiempo real Definir determinacin de cuentas para integracin en tiempo real OK17

Men IMG

Transaction code

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2. Enter the controlling area 1000 and choose Continue. 3. Choose Change Account Determin. Confirm the warning message by choosing Enter. 4. Enter account 690000. 5. Save your entries.

3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting


1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Account for Exchange Rate Difference Posting Gestion financiera (Nuevo Parametrizaciones bsicas de gestion financiera (nuevo) Impuesto sobre el volumen de negocio Contabilizacion Almacenar cuenta para contabilizar diferencias de cambio OBYY

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Make the necessary entries. 4. Save your entries.

3.3.1.1.2.5
IMG Menu

Create Accounts for Clearing Differences


Financial Accounting (New) General Ledger Accounting (New) Business Transactions Open Item Clearing Clearing Differences Create Accounts for Clearing Differences Gestion financiera (Nuevo) Contabilidad principal nuevo Operaciones contables Compensacin de partidas abiertas Diferencias a compensar Almacenar cuentas para diferencias en compensaciones OBXZ

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Enter accounts 4. Save your entries.

3.3.1.1.2.6 Define Accounts Transfer Posting


IMG Menu

for

Automatic

Tax

Payable

1. Access the activity using one of the following navigation options: Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Report Sales/Purchases Tax Returns Define Accounts for Automatic Tax Payable Page 47 of 169

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Men IMG

Gestion financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periodicas Declarar Declaracion del IVA Almacenar cuentas para traslado automtico del cargo de impuestos OB89

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Enter accounts. 4. Save your entries.

3.3.1.1.2.7
IMG Menu

Define Retained Earnings Account


Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Carry Forward Define Retained Earnings Account Gestion financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periodicas Arrastrar Especificar cuenta de remanente OB53

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Make the following entry: Field Name P&L statmt acct type Account Value X 330000

3.3.1.1.2.8
IMG Menu

Define Accounts for Materials Management


Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Integration Materials Management Define Accounts for Materials Management Gestion financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periodicas Integracin Gestion de materiales Almacenar cuentas para gestion de materiales OBYC

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet. To maintain the rules for automatic postings choose Rules pushbutton and set the indicators according to the data in the Excel sheet. For detailed information please refer to the IMG-Documentation.

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3.3.1.1.2.9
IMG Menu

Define Income Statement Accounts


Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Integration Payroll Define Income Statement Accounts Gestion financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periodicas Integracin Calculo de nomina Almacenar cuentas de beneficio OBYE

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Choose Automatic Postings - Account Determination. 3. Enter the chart of accounts 0010. Choose Continue. 4. Make the necessary entries. 5. Save your entries.

3.3.1.1.2.10
IMG Menu

Define Balance Sheet Accounts


Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Integration Payroll Define Balance Sheet Account Gestion financiera (Nuevo) Contabilidad principal (Nuevo) Operaciones periodicas Integracin Calculo de nomina Almacenar cuentas de balance OBYG

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Make the necessary entries. 4. Save your entries.

3.3.1.1.2.11
IMG Menu

Define Accounts for Cash Discount Taken


Financial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Accounts for Cash Discount Taken Gestin financiera (nuevo) Contabilidad financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrizacion bsica salida de pagos Almacenar cuentas para ingresos por descuentos OBXU

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Enter account 700210 SAP AG Page 49 of 169

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External Financial Accounting Basics (102): Configuration Guide

3.3.1.1.2.12
IMG Menu

Define Accounts for Lost Cash Discount


Financial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Accounts for Lost Cash Discount Contabilidad financiera(nuevo) Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrizacion bsica salida de pagos Almacenar cuentas para perdidas por descuentos OBXV

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Enter account 700210. 4. Save your entry.

3.3.1.1.2.13 Define Accounts Underpayments


IMG Menu

for

Overpayments

1. Access the activity using one of the following navigation options: Financial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Accounts for Overpayments/Underpayments Gestion Financiera(nuevo) Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrizacion bsica salida de pagos Almacenar cuentas p.pagos en exceso/defecto OBXL

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Enter account 440000 4. Save your entry.

3.3.1.1.2.14
IMG Menu

Define Account for Rounding Differences


Financial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Account for Rounding Differences Contabilidad financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrizacion bsica salida de pagos Almacenar cuentas para diferencias en redondeo

1. Access the activity using one of the following navigation options:

Men IMG

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External Financial Accounting Basics (102): Configuration Guide OB00

2. Enter the chart of accounts 0010. Choose Continue. 3. Make the necessary entries. 4. Save your entries.

3.3.1.1.2.15 Define Accounts for Payment Differences with Altern. Currency


1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Accounts for Payment Differences with Altern. Currency Gestin financiera Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrizacion bsica salida de pagos Definir cuentas p.diferencias de pago en moneda diferente OBXO

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Make the necessary entries. 4. Save your entries.

3.3.1.1.2.16
IMG Menu

Define Accounts for Bank Charges (Vendors)


Financial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Accounts for Bank Charges (Vendors) Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operaciones contables Salida de pagos Parametrizacion bsica salida de pagos Almacenar cuentas para gastos bancarios (acreedores) OBXK

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Double-click transaction BSP (Bank Charges). 3. Enter the chart of accounts 0010. Choose Continue. 4. Enter account 700000. 5. Save your entries.

3.3.1.1.2.17
IMG Menu

Define Accounts for Cash Discount Granted


Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Payments Incoming Payments Global Settings Define Page 51 of 169

1. Access the activity using one of the following navigation options:

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide Accounts for Cash Discount Granted

Men IMG

Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operaciones contablesEntradas de pagos Parametrizacion bsica entradas de pagos Almacenar cuentas para gastos por descuentos OBXI

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. 3. Enter account 700800. 4. Save your entries.

3.3.1.1.2.18
IMG Menu

Define Accounts for Tax Clearing


Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Down Payment Received Define Account for Tax Clearing Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operaciones contablesAnticipo recibidoAlmacenar cuenta p.compensacin de impuestos OBXB

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Double-click Input tax clearing on down payments (transaction VVA). 3. Enter the chart of accounts 0010. Choose Continue. 4. Make the following entries: Input tax clearing ANP 5. Save your entries. 6. Choose Back. 7. Double-click Output tax clearing on down payments (transaction MVA). Output tax clearing ANC ANT 1. Save your entries. Debit 216420 216420 Credit 216420 216420 Debit 126030 Credit 126030

3.3.1.1.2.19
IMG Menu

Define Accounts for Automatic Offsetting Entry


Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Postings with Alternative Reconciliation Account Other Special G/L Transactions Define Accounts for Automatic Offsetting Entry Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operaciones contablesContabilizaciones con

1. Access the activity using one of the following navigation options:

Men IMG

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Transaction code

OBXS

2. Enter the chart of accounts 0010. Choose Continue. 3. Make the necessary entries. 4. Save your entries.

3.3.1.1.2.20
IMG Menu

Define Accounts for Bill of Exchange Transactions


Financial Accounting (New) Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange Receivable Define Accounts for Bill of Exchange Transactions Gestin Financiera(nuevo) Contabilidad bancaria Operaciones contables Operaciones con efectos Efecto en cartera Contabilizar efecto en cartera Almacenar cuentas para operaciones con efectos OBYH

2. Access the activity using one of the following navigation options:

Men IMG

Transaction code

3. Double-click the transaction from the table below. 4. Enter the chart of accounts 0010. Choose Continue. 5. Enter the relevant account as stated in the table below. Description Bank discount charges Bank collection charges Bank bill of exchnge tax Revenue charges Revenue charges from from Transaction BDS BIK BWS Account

discount DSK collection INK WVW

Bill of exchange usage 6. Save your entries.

3.3.1.1.2.21
IMG Menu

Define Tax Accounts


Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Tax Accounts Gestin financiera(Nuevo) Parametrizaciones bsicas de gestin financiera(Nuevo) Impuesto sobre el volumen de negocios Contabilizacin Almacenar cuentas de Impuestos Page 53 of 169

1. Access the activity using one of the following navigation options:

Men IMG

SAP AG

SAP Best Practices Transaction code

External Financial Accounting Basics (102): Configuration Guide OB40

Enter the accounts for the specified transaction keys according to the Excel sheet. To maintain the rules for automatic postings (indicator Account modif. has to be set for some transactions) choose Rules pushbutton and set the indicator according to the data in the Excel sheet. For detailed information please refer to the IMG-Documentation. 2. Save your entries.

3.3.1.1.2.22 Prepare Automatic Postings for Foreign Currency Valuation


1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation Gestin financiera (nuevo) Contabilidad principal(nuevo) Operaciones peridicas Valorar Valoracin de moneda extranjera Preparar contabilizaciones automticas para valoracin en ME OBA1

Men IMG

Transaction code

2. Double-click the transaction KDB (Exch. Rate Diff. using Exch. Rate Key). 3. Enter the chart of accounts 0010. Choose Continue. 4. Enter the relevant accounts as stated in the table below. Exchange rate difference key Expense account 700400 5. Choose Back (F3). 6. Double-click transaction KDF (Exchange Rate Dif.: Open Items/GL Acct). G/L Account 121000 211000 Loss 700400 700400 Gain 700400 700400 Val.loss 1 700400 700400 Val.gain 1 700400 700400 Bal.sheet adj.1 11312000 11312000 E/R Gains acct 700400

7. Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.23
IMG Menu

Define Adjustment Accounts for GR/IR Clearing


Financial Accounting (New General Ledger Accounting (New) Periodic Processing Reclassify Define Adjustment Accounts for GR/IR Clearing Gestin financiera (nuevo) Contabilidad principal(nuevo) Operaciones periodicas Reclasificar Almacenar cuentas regularizacin p.compensacin EM/RF OBYP Page 54 of 169

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code SAP AG

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

2. Double-click the transaction BNG (Invoiced but not yet delivered). 3. Enter the chart of accounts 0010. Choose Continue. 4. Enter the relevant accounts as stated in the table below. Reconciliation account Adjustment Account Targ. Acct.

5. Choose Back (F3). 6. Double-click transaction GNB (Delivered but not yet invoiced). Reconciliation account 211200 Adjustment Account 211202 Targ. Acct. 211299

7. Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.24 Define Adjustment Receivables/Payables by Maturity


1. Access the activity using one of the following navigation options: IMG Menu

Accounts

for

Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and sort Receivables and Payables Define Adjustment Accounts for Receivables/Payables by Maturity Gestin Financiera(nuevo) Contabilidad financiera (nuevo) reclasificar trasladar y clasificar crditos y deudas Almacenar ctas regularizacin p.deu./acreed.segun RDV OBBV

Men IMG

Transaction code

2. Double-click the transaction V00 (Receivables <= 1 year). 3. Enter the chart of accounts 0010. Choose Continue. 4. Enter the relevant accounts as stated in the table below. Reconciliation account Adjustment Account Targ. Acct.

5. Choose Back (F3). 6. Double-click transaction V01 (Receivables > 1 year). Reconciliation account Adjustment Account Targ. Acct.

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Reconciliation account

7. Choose Back (F3). 8. Double-click transaction V02 (Liabilities <= 1 year). Reconciliation account Adjustment Account Targ. Acct.

9. Choose Back (F3). 10. Double-click transaction V03 (Liabilities > 1 and <= 5 years). Reconciliation account Adjustment Account Targ. Acct.

11. Choose Back (F3). 12. Double-click transaction V04 (Liabilities > 5). Reconciliation account Adjustment Account Targ. Acct.

13. Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.25 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts


1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and sort Receivables and Payables Define Adjustment Accounts for Changed Reconciliation Accounts Gestin Financiera(nuevo) Contabilidad financiera (nuevo) reclasificar trasladar y clasificar crditos y deudas Almacenar ctas.regularizacin p.ctas.asociadas modificadas OBBW

Men IMG

Transaction code

2. Enter the chart of accounts 0010. Choose Continue. Reconciliation account Adjustment Account

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3. Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.26 Define Alternative Reconciliation Account for Customers


1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Postings with Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Customers Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac,contables Contabilizaciones con cuenta asociada diferente Otras operaciones CME Almacenar cuenta asociada alternativa para deudores OBXY

Men IMG

Transaction code

2. Double-click Doubtful Receivables. 3. Enter the chart of accounts 0010. Choose Continue. 4. Make the following entries: Recon. acct 121000 121001 121003 5. Choose Back. 6. Double-click Reserve for bad debt. 7. Enter the chart of accounts 0010. Choose Continue. 8. Make the following entries: Recon. acct 121000 121001 121003 9. Choose Back. 10. Double-click Security deposit. 11. Enter the chart of accounts 0010. Choose Continue. 12. Make the following entries: Recon. acct 121000 Special G/L account 121020 Special G/L account 121020 121020 121020 Special G/L account 121020 121020 121020

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SAP Best Practices Recon. acct 121001 121003 13. Save your entries.

External Financial Accounting Basics (102): Configuration Guide Special G/L account 121020 121020

3.3.1.1.2.27 Define Vendors


IMG Menu

Alternative

Reconciliation

Account

for

1. Access the activity using one of the following navigation options: Financial Accounting (New) Accounts receivables and Accounts Payables Business Transactions Postings with Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Vendors Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac,contables Contabilizaciones con cuenta asociada diferente Otras operaciones CME Almacenar cuenta asociada alternativa para acreedores OBXT

Men IMG

Transaction code 2. Double-click Discounts.

3. Enter the chart of accounts 0010. Choose Continue. 4. Make the following entries: Recon. Acct Special account G/L

5. Choose Back. 6. Double-click Guarantee received. (Este movimiento no se encuentra en el sistema, pro hace falta el de Payment request) 7. Make the following entries: Recon. Acct Special account G/L

8. Choose Back. 9. Double-click Security deposit. 10. Make the following entries: Recon. Acct Special account G/L

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SAP Best Practices 11. Choose Back. 12. Save your entries.

External Financial Accounting Basics (102): Configuration Guide

3.3.1.1.2.28
IMG Menu

Specify Accounts for Subsequent Adjustment


Enterprise Controlling Consolidation> Integration: Preparation for Consolidation Preparation in the Sender System Further Settings for Business Area Consolidations Financial Accounting Specify Accounts for Subsequent Adjustment Controlling empresarial Consolidacin Integracin :Preparativos para la consolidacin Preparaciones en el sistema emisor Otras parametrizaciones para las consolidaciones de divisiones Contabilidad financiera Almacenar cuentas para cargo posterior OBXM

1. Access the activity using one of the following navigation options:

Men IMG

Transaction code

2. Double-click Clearing account (transaction GA0). 3. Enter the chart of accounts 0010. Choose Continue. 4. Enter account 269000. 5. Choose Save (Ctr+S) to save your entries.

3.3.2 3.3.2.1

Business Transactions Open Item Clearing Prepare Automatic Clearing

3.3.2.1.1 Use

In this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria: The account type The account number or number range

You can also enter five additional criteria. Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the field names by looking at the tables in the Data Dictionary. To do this, choose Tools ABAP Workbench Dictionary. Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger): Criterion 1: ZUONR (Assignment) Criterion 2: VBUND (Trading Partner)

Procedure

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External Financial Accounting Basics (102): Configuration Guide

1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Open Item Clearing Prepare Automatic Clearing Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operaciones contables Compensacin de partidas abiertas Preparar compensacin automtica SPRO

Men IMG

Transaction code

2. On the Change View Additional Rules For Automatic Clearing: Overview screen select New Entries. ChtAcct 0010 0010 0010 0010 0010 Acct Ty S D D K K From acct 0000000000 1 A 0000000000 A To account 9999999999 9999999999 Z 9999999999 Z Criterion1 ZUONR ZUONR ZUONR ZUONR ZUONR Criterion2 VBUND VBUND VBUND VBUND VBUND

3. Save your entries.

3.3.2.1.2 Use

Define Tolerance Groups for G/L Accounts

When G/L accounts are cleared, tolerance groups are used to define limits which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts Gestin financiera (nuevo) Contabilidad principal(nuevo) Operaciones contables Compensacin de partidas abiertas Diferencias al compensar Definir grupos de tolerancia para cuentas de mayor SPRO

Men IMG

Transaction code

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External Financial Accounting Basics (102): Configuration Guide

2. On the Change View Tolerances for Groups of G/L Acounts in Local Currency: screen select New Entries. 3. On the Change View Tolerances for Groups of G/L Acounts in Local Currency: screen make the following entries:
Company Code 1000 Tol. Group Name Debit Posting Credit Posting Percent age (Deb.) 31.0 Percentage (Cre.) 31.0

Tolerance Group for BP

4. Save your entries.

3.3.2.2 3.3.2.2.1 Use

Adjustment Posting/Reversal Permit Negative Posting

In this activity you specify whether reverse documents can be comprised of negative postings for each company code. Negative postings have been permitted for company code 1000.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Adjustment Posting/Reversal Permit Negative Posting Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Contabilizacin de correccin/Anulacin Permitir contabilizacin negativa SPRO

Men IMG

Transaction code

2. On the Change View Maintain Negative Postings in Company Code: Overview screen make the following entry Company Code 1000 5. Save your entries. Negative Postings Allowed Set the indicator

3.3.2.2.2 Use

Define Reasons for Reversal

Reverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing Accrual/Deferrals.

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External Financial Accounting Basics (102): Configuration Guide

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Adjustment Posting/Reversal Define Reasons for Reversal Gestin financiera (nuevo; Contabilidad principal (nuevo) Operaciones contables Contabilizacin de correccin/ AnulacinDefinir motivos de anulacin SPRO

Men IMG

Transaction code

2. On the Change View Reasons for Reverse Posting: Overview screen, select New Entries: 3. On the New Entries: Overview of Added Entries screen, make the following entry Field name Reason Text Neg. postng Alt.pos.dt 6. Save your entries. Negative posting Alternative posting date allowed Description User action and values 05 Accrual/Deferral posting <deselect> <select> Note

3.3.3 3.3.3.1 3.3.4 3.3.4.1

Periodic Processing Report Customer Accounts Master Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts

3.3.4.1.1 3.3.4.1.1.1 Use

In this activity you create the number ranges for the customer accounts.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creacin de datos maestros de deudores Crear

Men IMG

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide rangos de nmeros para ctas.deudores

Transaction code

XDN1

2. On the Customer Number Ranges view select Change Intervals. 3. On the Maintain Number Range Intervals view select Insert Interval. 4. On the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter). 5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval. Maintain the following number range intervals No 01 02 05 06 MM VD XX Y1 Y2 Y3 Y4 From number 0000100000 0000200000 0005000000 0006000000 3100000000 0000900000 A 0001000000 0002000000 0003000000 0000400000 To number 0000199999 0000299999 0005999999 0006999999 3199999999 0000999999 ZZZZZZZZZZ 0001999999 0002999999 0003999999 0000499999 X X Extl X X X X

6. When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.

3.3.4.1.1.2 Define Account Groups with Screen Layout (Customers) Use


In this activity the settings for the customer account group are determined: the interval for the account numbers whether the number is assigned internally by the system or externally by the user (type of number assignment) whether it is a one-time account which fields are ready for input or must be filled when creating and changing master records (field status)

Procedure

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout (Customers) Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creacin de datos maestros de deudoresDefinir grupo de cuentas con formato de pantalla (deudor.) SPRO

Men IMG

Transaction code

2. The following account groups are provided: Account Group YB01 YB02 YB03 YBAC YBEC YBOC YBPC YBVC 3. Save your entries. Name Sold-to party Customer (ext.number assgnmnt) Sold-to party Demo (int.Numb.) Affiliated Companies - BP Export Customers - BP One-time cust.(ext.no.assgnmt) Dummy customer Vendor_AT

3.3.4.1.1.3 Assign Number Ranges to Customer Account Groups Use


In this activity you assign the number ranges to the customer account groups.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Payable Accounts Receivable Customer Accounts Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account Groups Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de deudor Datos maestros Preparar creacin de datos maestros de deudores Asignar rangos de nmeros a grupos de cuentas para deudores SPRO

Men IMG

Transaction code

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

2. On the Change View Assign Customer Acct Groups -> Number Range:Overview screen, make the following entries Group YB01 YB02 YB03 YBAC YBEC YBOC YBPC YBVC Number range 01 XX Y3 Y4 01 XX XX 02

3. Save your entries.

3.3.4.2 3.3.4.2.1 3.3.4.2.1.1 Use

Line Items Display Line Items Define Line Layout

To display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Define Line Layout Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Definir estructura de lneas O7Z3

Men IMG

Transaction code

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External Financial Accounting Basics (102): Configuration Guide

2. On the Maintain Line Layout Configuration: List screen, choose Create. 3. Make the following entries: Line Layout Z02 Text Reference document number Fields with this specific series Document Number Reference Document Date Special G/L ind. Currency Amount in foreign cur. Clearing Document Text Assignment Document Number Document Date Trading Partner Special G/L ind. Currency Amount in foreign cur. Clearing Document Text

Z03

Affiliated Company

4. Save your entries.

3.3.4.2.1.2 Use

Choose Additional Fields

Field VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Additional Fields Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Seleccionar campos adicionales O7F8

Men IMG

Transaction code

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SAP Best Practices 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

External Financial Accounting Basics (102): Configuration Guide

Enter Account type K (Vendors). Choose Enter. Select the fourth line. Choose Insert after. On the dialog box choose Line Item. Search for the field name VBUND and Double-click the line to select the field Choose Save. Choose Back. Enter Account type D (Customers). Choose Enter. Select the tenth line. Choose Insert after. In the dialog box in field Field Name enter VBUND. Choose Save. Choose Back twice to leave the IMG activity

Perform the same steps for the selection fields. 15. Access the activity as follows: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Selection Fields Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Partidas individuales Visualizar partidas individuales Visualizar partidas individuales s/ALV Seleccionar campos de seleccin O7F4

Men IMG

Transaction code 16. 17. 18. 19. 20. 21. 22. 23. 24. 25.

Enter Account type K (Vendors). Choose Enter. Select the third line. Choose Insert after. In the dialog box in field Field Name enter VBUND. Choose Save. Choose Back. Enter Account type D (Customers). Choose Enter. Select the third line. Choose Insert after. In the dialog box in field Field Name enter VBUND.

26. Save your entries.

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3.3.5 3.3.5.1

Vendor accounts Master Data Preparations for Creating Vendor Master Data Define Accounting Clerks

3.3.5.1.1 3.3.5.1.1.1 Use

You define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Accounting Clerks Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creacin de datos maestros de acreedores Definir responsable de la contabilidad SPRO

Men IMG

Transaction code 1. Choose New Entries. 2. Make the following entries: Company Code 1000 1000 3. Save your entries.

Accounting Clerk AM 01

Accounting Clerk Descr. Ana Molina Sr. Montiel

User Name

3.3.5.1.1.2 Use

Create Number Ranges for Vendor Accounts

In this activity you create the number ranges for the vendor accounts.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Create Number Ranges for Vendor Accounts Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creacin de datos maestros de acreedores Crear

Men IMG

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide rangos nmeros para cuentas acreedor

Transaction code

XKN1

2. On the Vendor Number Ranges view choose Change Intervals. 3. On the Maintain Number Range Intervals view choose Insert Interval. 4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter). 5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval. 6. Maintain the following number range intervals: No 01 02 MM XX Y1 Y2 Y3 Y4 Y5 Y6 Y7 Y8 Y9 From number 0000000001 0000100000 3100000000 A 0000100000 0000200000 0000300000 0000400000 0000500000 0000600000 0000700000 0000800000 0000900000 To number 0000099999 0000199999 3199999999 ZZZZZZZZZ 0000199999 0000299999 0000399999 0000499999 0000599999 0000699999 0000799999 0000899999 0000999999 X X X X Extl

When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges. 7. Choose Back twice to leave the IMG activity.

3.3.5.1.1.3 Define Account Groups with Screen Layout (Vendors) Use


In this step, you determine the account groups for vendors. The following account groups are provided: Account Group YB01 YB02 YB03 Name Vendor Employees Vendor Services Vendor

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SAP Best Practices YB04 YB05 YB06 YB07 YBAC YBIV YBOV YBVE YREI

External Financial Accounting Basics (102): Configuration Guide Taxes Vendor Parafiscal Vendor Financial Vendors Transports Affiliated Companies - BP Foreign Vendor One-time vend.(ext.no.assgnmt) Vendor (ext.number assgnmnt) Commercial traveller

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparation for Creating Vendor Master Data Define Account Groups with Screen Layout (Vendors) Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Preparar creacin de datos maestros de acreedoresDefinir grupo de cuentas con formato de pantalla (acreed.) SPRO

Men IMG

Transaction code

2. On the Vendor Number Ranges view choose Change Intervals. 3. On the Maintain Number Range Intervals view choose Insert Interval. 4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter). On the Maintain Number Range Intervals view choose Insert Interval to maintain the next

3.3.5.1.1.4 Use

Define Screen Layout per Activity (Vendors)

For the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 Change Vendor (Accounting) and XK02 Change vendor (centrally).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor accounts Master Data Preparations for Creating Vendor Master Data Define Screen Layout per Activity (Vendors) Gestin financiera (nuevo) Contabilidad de deudores y acreedores Cuentas de acreedor Datos maestros Page 70 of 169

Men IMG

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

Preparar creacin de datos maestros de acreedores Definir formato de pantalla por actividad (deudores)
Transaction code 4. 5. 6. 7. SPRO

Double-click transaction type Change Vendor (Accounting). Change the field status for all fields to optional. Double-click transaction type Change vendor (centrally). Change the field status for all fields to optional.

3.3.6 3.3.6.1

Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment

3.3.6.1.1 Use

You can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key. The key can be stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view), entered when the FI document is created (or changed),

entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed). The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments. The standard terms are used.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepcin de facturas/ Entrada de abonos Actualizar condiciones de pago OBB8

Men IMG

Transaction code

2. On the Change View Terms of Payment: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries:
Pay. terms Sales text Own expla-nation Account type Fixed day Add. months

NT00 NT30

Payable upon receipt Net due in 30 days

Payable upon receipt Net due in 30 days

Customer Vendor Customer Vendor

0 0

0 0

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Pay. terms Sales text

External Financial Accounting Basics (102): Configuration Guide


Own expla-nation Account type Fixed day Add. months

NT45 NT60

Net due in 45 days Net due in 60 days

Net due in 45 days Net due in 60 days

Customer Vendor Customer Vendor


Add. months %

0 0

0 0

Pay. terms

No default

No. of days

Fixed day

No. of days

NT00 NT30 NT45 NT60

<select> <select> <select> <select>

0 0 0 0

0 30 45 60

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

4. Save your entries.

3.3.6.1.2

Incoming Invoices/Credit Memos Enjoy

3.3.6.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos Use


Here you define the posting key for customer, incoming invoices and credit memos.

vendor and G/L account items when entering

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Incoming Invoices/Credit Memos Enjoy Define Posting Key for Incoming Invoices/Credit Memos Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Recepcin de facturas/ Entrada de abonos Entrada facturas/Entrada abonos Enjoy SAPAlmacenar clave contabilizacin para entrada de factura/recibo OBXJ

Men IMG

Transaction code

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2. On the Maintain FI Configuration: Automatic Posting - Procedures screen, select Transaction EGX. 3. On the Maintain Fi Configuration: Automatic Posting Posting Keys screen, make the following entries: Field name Debit Credit 5. Save your entries. Description User action and values 29 39 Note

3.3.6.2 3.3.6.3 3.3.6.3.1 Use

Outgoing Payments Outgoing Payments Global Settings Define Posting Keys for Clearing

In this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Posting Keys for Clearing Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Parametrizacin bsica salida de pagos Almacenar clave de contabilizacin para compensacin OBXH

Men IMG

Transaction code

2. On the Maintain Accounting Configuration: Clearing Procedures List screen, select Clearing Transaction UMBUCHNG. 3. On the Maintain Configuration: Clearing Procedures Data Screen screen, make the following entries: Field name Customers: Clearing Debit Customers: Clearing Credit Customers: Residual Item Bal. Debit Customers: Residual Item Bal. Credit Customers: Special G/L Debit Customers: Special G/L Credit Description User action and values 07 17 04 14 09 19 Note

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SAP Best Practices Field name

External Financial Accounting Basics (102): Configuration Guide Description User action and values 27 37 24 34 29 39 40 50 AB AB AB Note

Vendors: Clearing Debit Vendors: Clearing Credit Vendors: Residual Item Bal. Debit Vendors: Residual Item Bal. Credit Vendors: Special G/L Debit Vendors: Special G/L Credit G/L Accounts Debit G/L Accounts Credit Document type (A/R) Document type (A/P) Document type (G/L) 6. Save your entries.

3.3.6.3.2 Use

Define Payment Block Reasons

In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Payment Block Reasons Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Parametrizacin bsica salida de pagos Causas del bloqueo de pago Definir causas del bloqueo de pago SPRO

Men IMG

Transaction code

2. On the Change View Payment Block Reasons: Overview screen, make the following entries:
Block ind. Description Change in paymnt prop. Manual payments block Not changeabl e

Free for payment * Skip account

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Block ind.

External Financial Accounting Basics (102): Configuration Guide


Change in paymnt prop. Manual payments block Not changeabl e

Description

A B I N P R V

Blocked for payment Blocked for payment CML:InvestorContract Postprocess inc.pmnt Payment request Invoice verification Payment clearing

<select> <select>

<select> <select> <select>

<select>

7. Save your entries.

3.3.6.3.3 Use

Define Default Values for Payment Block

You can set up an automatic payment block reason for terms of payment. For terms of payment 0004 payment block reason A have to be set up.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Default Values for Payment Block Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Parametrizacin bsica salida de pagos Causas del bloqueo de pago Definir valores propuestos para bloqueo pago OBBC

Men IMG

Transaction code

2. On the Change View Pmnt Termns: Default Values For Pmnt Block: Overview screen, make the following entries: Payment Terms 0004 3. Save your entries. Day Limit 00 Block Key

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3.3.6.3.4 3.3.6.3.4.1 Use

Manual Outgoing Payments Define Tolerances (Vendors)

In this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following: Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items The handling of the terms of payment for residual items, if they are to be posted during clearing

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Define Tolerances (Vendors) Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos manual Definir tolerancias (acreedores) OBA3

Men IMG

Transaction code

2. On the Change View Customer/Vendor Tolerances: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries, screen, make the following entries:
Company Code Tolerance Group Text Gain Loss Percent (Gain) Percent (Loss) Adj. Disc.

1000 1000 1000 1000 1000 1000 DEB1 DEB2 DEB3 DEB4 KRE1

BP FIN Tolerance

2.0 5.00 999.00 10.00 200.00 0.02 999.00 5.00 5.00 3.00 100.00 0.02 5.00 10.0 99.9 5.0 90.0 10.0

2.0 2.5 99.9 1.0 90.0 2.5 1.00 1.00 3.00 3.00 1.00

Company Code

Tolerance Group

Adj. Disc. By

Grace Days

PT from Inv.

Fixed PT

Partial Discount

1000 1000 1000 DEB1 DEB2 1.00 0.50

00 01 01 X X

NT00

X X X

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Company Code

External Financial Accounting Basics (102): Configuration Guide


Adj. Disc. By Grace Days PT from Inv. Fixed PT Partial Discount

Tolerance Group

1000 1000 1000

DEB3 DEB4 KRE1

2.00 3.00 1.00

03 03 01 X X

4. Save your entries.

3.3.6.3.4.2 Use

Define Reason Codes (Manual Outgoing Payments)

In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments) Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos manual Diferencias de pago Definir origen de diferencias (salida pagos manual) SPRO

Men IMG

Transaction code

2. On the Determine Work Area_ Entry pop-up, choose Company Code 1000. 3. On the Change View Classification of Payment Differences: Overview screen, make the following entries:
RCd Short Text Long Text CorrT

050 051 052 053 054 055 056

Cash discount period Cash discount rate Cash discount f. net Cash discount retro. Disc. period and rate Pmnt on acct Pmnt advice error

Cash discount period exceeded Cash discount rate not kept to Cash discount deduction for net terms No csh disc.retrograde calc.frm crd.memo Disc. per. exceeded and disc. rate incorr. General payment on account Pmt adv.on acct is missing or incomplete

SAP50 SAP51 SAP52 SAP53 SAP54 SAP55 SAP56

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RCd

External Financial Accounting Basics (102): Configuration Guide


Long Text CorrT

Short Text

057 058 059 060 061

Calculation error Debit reduced Debit paid twice Credit memo paid Credit memo twice

Customer calculation error Debit reduced instead of paid Debit paid twice Credit memo paid instead of reduced Credit memo reduced twice

SAP57 SAP58 SAP58 SAP60 SAP60

4. Save your entries.

3.3.6.4

Automatic Outgoing Payments

3.3.6.4.1 Payment Method/Bank Selection for Payment Program 3.3.6.4.1.1 Set Up All Company Codes for Payment Transactions Use
Specify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions. Cash discount strategy: determination of maximum cash discount for the company code. Special G/L transactions: are to be settled for customers and vendors. Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset down payment), V (Stocks down payment) Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up All Company Codes for Payment Transactions Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automticaSeleccin va de pago/bancos p.programa pagos Instalar todas las sociedades para pagos SPRO

Men IMG

Transaction code

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2. On the Change View Company Codes: Overview screen, choose New Entries. 3. On the New Entries: Details o Added Entries screen, make the following entries: Field name Company Code Sending Company Code Paying Company Code Max. Cash Discount Vendors: Sp. G/L transactions to be paid Customers: Sp. G/L transactions to be paid 4. Save your entries. Description User action and values 1000 1000 1000 X ABFIMV AF Note

3.3.6.4.1.2 Set Up Paying Company Codes for Payment Transactions Use


Minimum amount for which an incoming ( 1,-) or outgoing payment ( 5,-) is created. (SAP standard is used with minor changes.)

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Paying Company Codes for Payment Transactions Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automticaSeleccin va de pago/bancos p.programa pagos Instalar sociedad pagadora para pagos SPRO

Men IMG

Transaction code

2. On the Change View Paying Company Codes: Overview screen, choose New Entries. 3. On the Change View Paying Company Codes. Details screen, make the following entries: Field Company Code Min. Amount Incoming Payment Min. Amount Outgoing Payment Value 1000 0.01 1.00

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4. Choose Forms. 5. Make the following entries: Field Form Payment Advice EDI Accompanying Sheet 6. Choose Sender Details. 7. Make the following entries in section Sender Details for SAPscript Forms: Field Text ID Letter Header Footer Text Signature text Sender 8. Save your entries. Value ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER Value SAPscript - Y_F110_D_AVIS

3.3.6.4.1.3 Set Up Payment Methods per Country for Payment Transactions Use
In this activity, you specify which payment methods are to be used in each country.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Country for Payment Transactions Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automticaSeleccin va de pago/bancos p.programa pagos Instalar vas de pago por pas para pagos SPRO

Men IMG

Transaction code

2. On the Change View Payment Method/Country: Overview screen, select country MX and choose New Entries. 3. On the Change View Payment Method/Country. Details screen, make the following entries: Field name Country Description User action and values MX Note

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SAP Best Practices Field name Pymt Method Description Outgoing Payment Bank transf Check Allowed for personnel payment Street,PO box or PO box pst code Bank details Doument type for payment Clearing document type Account number required Payment medium program Name of print dataset

External Financial Accounting Basics (102): Configuration Guide Description Payment Method User action and values C Cheque <select> Bank transfer Check <select> <select> Note

Street,PO box or PO box pst code

<select>

ZP ZV

RFFOUS_C

LIST1S

4. Select back. 5. On the Change View Payment Method/Country: Overview screen, select country MX and choose New Entries. 6. On the Change View Payment Method/Country. Details screen, make the following entries: Field name Country Pymt Method Description Outgoing Payment Bank transf Check Allowed for personnel payment Bank transfer Check <select> Payment Method Description User action and values MX E Efectivo <select> <select> Note

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SAP Best Practices Field name Street,PO box or PO box pst code Bank details Doument type for payment Clearing document type Account number required Payment medium program Name of print dataset

External Financial Accounting Basics (102): Configuration Guide Description Street,PO box or PO box pst code User action and values <select> Note

ZP ZV

RFFOD__V

CASH

7. Select back. 8. On the Change View Payment Method/Country: Overview screen, select country MX and choose New Entries. 9. On the Change View Payment Method/Country. Details screen, make the following entries: Field name Country Pymt Method Description Outgoing Payment Bank transf Check Allowed for personnel payment Street,PO box or PO box pst code Bank details Doument type for payment Clearing document type Account number required Street,PO box or PO box pst code Bank transfer Check <select> Payment Method Description User action and values MX T Transferencia Bancaria <select> <select> Note

<select>

<select> KZ KA <select>

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SAP Best Practices Field name Payment medium program Name of print dataset 10. Select back. 11. Save your entries.

External Financial Accounting Basics (102): Configuration Guide Description User action and values RFFOM100 Note

LIST3S

3.3.6.4.1.4 Use

Create Bank Master Data

If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.

Procedure
1. Access the activity using one of the following navigation options: SAP Menu Men SAP Transaction code Field name Bank Country Bank Key Field name Bank Name Region Street City Bank Branch Swift Code Bank Group 4. Repeat activity 2 and 3 with following bank entries: Bank Key Bank country key MX Name of bank House number and street Prol. Reforma City Bank Branch Prol. Reforma # 800 Distrito Federal Centro Comercial Santa Fe Description SAP Menu Accounting Financial Accounting Banks Master Data Bank Master Record Create Men SAPFinanzas Gestin financiera Bancos Datos maestros Maestro de banco Crear FI01 User action and values MX 001 User action and values Banco Santander Mexicano Note Note

2. On the Create Bank: Initial Screen screen, make the following entries: Description

3. On the Create Bank: Detail Screen screen, make the following entries:

#002

Banco Nacional

Distrito Federal

Centro

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External Financial Accounting Basics (102): Configuration Guide Name of bank House number and street # 801 Prol. Reforma # 802 City Bank Branch

Bank country key

de Mexico

Comercial Santa Fe Centro Comercial Santa Fe

#003

MX

Banco Scotiabank

Distrito Federal

5. Save your entries.

3.3.6.4.1.5 Use

Define House Banks - House Banks

PENDIENTE

Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID. In the SAP system, you use the bank ID and the account ID to specify bank details

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Men IMG Transaction code Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks Gestin financiera (nuevo) Contabilidad bancariaCuentas bancariasDefinir bancos propios FI12

2. On the Determine Work Area: Entry pop-up, choose company code 1000. 3. On the Change View House Banks: Overview screen the first one. 4. On the New Entries: Details of Added Entries screen, make the following entries: Field name House Bank Bank Country Bank Key Description User action and values BAN01 MX 001 Note

5. Select create 6. On the bank data pop-up, make the following entries: Field name Bank Name City SAP AG Description User action and values Banco Santander Mexicano Distrito Federal Page 84 of 169 Note

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External Financial Accounting Basics (102): Configuration Guide

7. Select back. 8. On the Change View House Banks: Overview screen, select New Entries. 9. On the New Entries: Details of Added Entries screen, make the following entries: Field name House Bank Bank Country Bank Key Description User action and values BAN02 MX 002 Note

10. Select create 11. On the bank data pop-up, make the following entries: Field name Bank Name City Description User action and values Banco Santander Mexicano Distrito Federal Note

12. 12. Select back. 13. On the Change View House Banks: Overview screen, select New Entries. 14. On the New Entries: Details of Added Entries screen, make the following entries: Field name House Bank Bank Country Bank Key Description User action and values BAN03 MX 003 Note

15. Select create 16. On the bank data pop-up, make the following entries: Field name Bank Name City 17. Save your entries. Description User action and values Banco Scotiabank Distrito Federal Note

3.3.6.4.1.6 Use

Define House Banks - Bank Accounts

For each house bank several bank accounts have to be maintained.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Men IMG Transaction code Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks Gestin financiera (nuevo) Contabilidad bancariaCuentas bancarias Definir bancos propios FI12

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External Financial Accounting Basics (102): Configuration Guide

On the Determine Work Area: Entry pop-up, choose company code 1000. On the Change View House Banks: Overview screen, select house bank BAN01 In the left side press double clic in folder Bank accounts Select New Entries. On the New entries : details of Added Entries screen, make the following entries: Field name Company Code House Bank Account ID Description Bank account number G/L Currency Description User action and values 1000 BAN01 CTA01 Cuenta 1 BAN01 00000000001 113000 MXN Note

7. 8. 9. 10. 11.

Select back. On the Change View House Banks: Overview screen, select house bank BAN02 In the left side press double clic in folder Bank accounts Select New Entries. On the New entries : details of Added Entries screen, make the following entries: Field name Company Code House Bank Account ID Description Bank account number G/L Currency Description User action and values 1000 BAN02 CTA01 Cuenta 1 BAN02 00000000011 113020 MXN Note

12. 13. 14. 15. 16.

Select back. On the Change View House Banks: Overview screen, select house bank BAN03 In the left side press double clic in folder Bank accounts Select New Entries. On the New entries : details of Added Entries screen, make the following entries: Field name Company Code House Bank Account ID Description Bank account number Description User action and values 1000 BAN03 CTA01 Cuenta1 BAN03 00000000001 Note

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SAP Best Practices Field name G/L Currency 17. Select back. 12. Save your entries.

External Financial Accounting Basics (102): Configuration Guide Description User action and values 113020 MXN Note

3.3.6.4.1.7 Set Up Bank Determination for Payment Transactions: Ranking Order Use
The program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made: Ranking order of banks: specify which house banks are permitted and rank them in a list. Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted. Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified. Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automticaSeleccin va de pago/bancos p.programa pagos Instalar determinacin de bancos para pagos SPRO

Men IMG

Transaction code

2. On the Display View Bank Selection: Overview screen, choose Paying Company Code 1000. 3. Select Ranking Order. 4. Select New Entries. 5. On the New Entries: Overview of Added Entries screen, make the following entries: PM C C C SAP AG Crcy MXN MXN MXN Rank Order 1 2 3 House Bk BAN01 BAN02 BAN03 Page 87 of 169

SAP Best Practices PM

External Financial Accounting Basics (102): Configuration Guide Crcy Rank Order House Bk

T T T 6.

MXN MXN MXN Save your entries.

1 2 3

BAN01 BAN02 BAN03

3.3.6.4.1.8 Set Up Bank Determination for Payment Transactions: Available Amounts Use
In this chapter you determine the available amounts of each bank.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos automticaSeleccin va de pago/bancos p.programa pagos Instalar determinacin de bancos para pagos SPRO

Men IMG

Transaction code

2. On the Display View Bank Selection: Overview screen, choose Paying Company Code 1000. 3. Select Available Amounts. 4. Select New Entries. 5. On the New Entries: Overview of Added Entries screen, make the following entries: House Bank BAN01 BAN02 BAN03 Account ID CTA01 CTA01 CTA01 Days 0 0 0 Currency MXN MXN MXN Available for outgoing payment 999.999.999,00 999.999.999,00 999.999.999,00 Scheduled incoming payment

6. Save your entries.

3.3.6.4.1.9 Set Up Bank Determination for Payment Transactions: Bank Accounts Use
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In this chapter you determine the available bank accounts.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automticaSeleccin va de pago/bancos p.programa pagos Instalar determinacin de bancos para pagos SPRO

Men SAP

Transaction code

2. On the Display View Bank Selection: Overview screen, choose Paying Company Code 1000. 3. Select Bank Accounts. 4. Select New Entries. 5. On the New Entries: Overview of Added Entries screen, make the following entries: House Bank BAN01 BAN01 BAN02 BAN02 BAN03 BAN03 6. Save your entries. Payment Method C T C T C T Currency MXN MXN MXN MXN MXN MXN Account ID CTA01 CTA01 CTA01 CTA01 CTA01 CTA01 Bank subaccount 113001 113000 113011 113020 113021 113020

3.3.6.4.1.10 Set Up Bank Determination for Payment Transactions: Value Date Use
In this chapter you determine the value date.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions Gestin financiera (nuevo) Contabilidad de deudores y Page 89 of 169

Men IMG SAP AG

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide acreedores Operac.contables Salida de pagos automticaSeleccin va de pago/bancos p.programa pagos Instalar determinacin de bancos para pagos

Transaction code

SPRO

2. On the Display View Bank Selection: Overview screen, choose Paying Company Code 1000. 3. Select Value Date. 4. Select New Entries. 5. On the New Entries: Overview of Added Entries screen, make the following entries: Prnt. Methd. C C C T T T House Bank BAN01 BAN02 BAN03 BAN01 BAN02 BAN03 Account CTA01 CTA01 CTA01 CTA01 CTA01 CTA01 Amount Limit 0.00 0.00 0.00 0.00 0.00 0.00 Currency MXN MXN MXN MXN MXN MXN Days 2 2 2 2 2 2

6. Save your entries.

3.3.6.4.2 3.3.6.4.2.1 Use

Payment Media Define Sender Details for Payment Forms

In this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Define Sender Details for Payment Forms Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automtica Medios de pago Almacenar datos del remitente para formularios de pago SPRO

Men SAP

Transaction code

2. On the Change View Sender details (Payment program): Overview screen, make the following entries: Co.Cd. 1000 ID ADRS Letter header ADRS_HEADER Footer text ADRS_FOOTER Signature ADRS_SIGNATURE Sender ADRS_SENDER

3. Save your entries. SAP AG Page 90 of 169

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3.3.6.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method Use
In this activity you assign the payment medium format to a combination of payment method and country. You also determine the note to payee to be used, depending on the country and origin.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Assign Payment Medium Format and Note to Payee to Payment Method Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automtica Medios de pago Parametrizar formatos del Payment Medium Workbench Asignar formato de medio de pago y destino de utilizacin a va de pago SPRO

Men SAP

Transaction code

2. On the Change View Payment Method/Country. Overview screen, make the following entries (Double-click the payment method: Payment Method (for Mexico) 1 2 3 4 C E T 3. Save your entries. Format Format supplement Payment medium program RFFOUS_C RFFOUS_C RFFOUS_C RFFOUS_C RFFOUS_C RFFOD__V RFFOM100 Print dataset Key Print dataset b/exch.

CHCKS1 CHCKS2 CHCKS3 CHCKS4 LIST1S CASH LIST3S

3.3.6.4.2.3 Use

Define Instruction Keys

Instruction Keys: controls what instructions for making a payment order are sent to participating banks. The key can be specified in vendor master records or in your house banks.

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For payment method K (check), L (foreign bank transfer) and R (EU internal transfer) an instruction key is specified. No instruction key is defined for payment method U (Bank transfer), since you can also carry out bank transfers to foreign vendors that have a bank account in your country. However you do not need an instruction key here, since a message (Z1) is not required. You need an instruction key for payment method A because a bank direct debit is also allowed for foreign customers and banks.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Data Medium Exchange Define Instruction keys Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automtica Medios de pago Intercambio de soportes de datos Definir clave de instruccin OB47 User action and values MX IK1 2 3 4 CA Pmnt Type 20 1 1 4 4 6 1 1 10 Note

Men SAP

Transaction code Field name Bank Country PM C T T IK 01 01 02

2. On the Determine Work Area: Entry pop-up, make the following entries. Description

3. On the Change View Instruction Keys: Overview screen, make the following entries: Explanation of Instruction Key Pago de cheque Transferencia bancaria internacional , Banco Local Transferencia bancaria internacional, el pagador s

4. Save your entries.

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3.3.6.5 3.3.6.5.1 3.3.6.5.1.1 Use

Dunning Basic Settings for Dunning Define Dunning Block Reasons

You define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning Define Dunning Block Reasons Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Parametrizaciones bsicas de reclamacin Definir motivos bloqueo p.reclamaciones OB18

Men SAP

Transaction code

2. On the Change View Dunning Block Reasons: Overview screen, choose New Entries. 3. On the New Entries: Overview of Added Entries screen,, make the following entries. Field name Lock Text 5. Save your entries. Description User action and values A blocked for dunning Note

3.3.6.6 3.3.6.6.1 Use

Dunning Procedure Define Dunning Procedures

You enter the settings that control the dunning program by: 1. Specifying the company codes to include in dunning. 2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels) 3. Setting the dunning charges. 4. Specifying the net payment due date at which a particular dunning level is reached. 5. Specifying the dunning notice you want to send to your customers. The following dunning procedures have been defined for dunning customers: 0001 Four-level dunning notice, every two weeks Z030 Interest calculation after 30 days SAP AG Page 93 of 169

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The dunning procedure Z030 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamacin Definir procedimiento de reclamacin FBMP

Men SAP

Transaction code

2. On the Maintain Dunning Procedure: List screen,, choose Procedure 0001. 3. On the Maintain Dunning Procedure: Overview screen,, make the following entries: Field name Name Dunning intervals in days No. of dunning levels Total due items from dunning level Min. days in arrears (acct) Line items grace periods Interest calculator Public hol cal ID Standard transaction dunning Ref. Dunning procedures for texts 4. Choose Dunning Levels. holiday calendar Description User action and values Four-level dunning notice, every two weeks 14 Note

4 3

6 2 01 MX <select> MX=Mexico

0001

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5. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries: Field name Days in arrears Calculate interest Always dun? Print all items Payment deadline Description User action and values 1 2 1 1 1 1 2 16 2 2 2 2 3 30 3 <select> 3 3 <select> 3 10 4 44 4 <select> 4 <select> 4 <select> 4 7 Note

6. Choose Charges. 7. On the Dunning Charges pop-up,, choose MXN. 8. On the Maintain Dunning Procedure: Charges screen,, make the following entries: Dunn. Level 1 2 3 4 Dunn. Charge 5.00 5.00 10.00 10.00

9. Choose Minimum amounts. 10. On the Minimm amounts pop-up,, choose MXN. 11. On the Maintain Dunning Procedure: Minimum amounts screen,, make the following entries: Dun 1 2 3 4 Minimum amount 1.00 2.00 5.00 10.00 Min. amount for interest 1.00 5.00 10.00 10.00

12. Choose Dunning texts.. 13. On the Company Code/Account type pop-up,, choose company 1000. 14. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries: Normal dunning procedure 1 2 3 4 SAP AG Form YBAA_FIMA YBAA_FIMA YBAA_FIMA YBAA_FIMA Page 95 of 169

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide Form YBAA_FIMA

Normal dunning procedure Legal dunning procedures 15. Save your entries.

16. Choose Back and back and maintain the next dunning procedure. 17. On the Maintain Dunning Procedure: List screen, choose New procedure. 18. On the Maintain Dunning Procedure: Overview screen,, make the following entries: Field name Dunn. Procedure Name Dunning intervals in days No. of dunning levels Total due items from dunning level Min. days in arrears (acct) Line items grace periods Interest calculator Public hol cal ID Standard transaction dunning Ref. Dunning procedures for texts holiday calendar 01 MX <select> MX=Mexico Description Dunning procedure User action and values Z030 Interest Calculation after 30 Days 14 Note

Z030

19. Choose Dunning Levels. 20. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries: Field name Days in arrears Calculate interest Always dun? Description User action and values 1 1 <select> 1 Note

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SAP Best Practices Field name Print all items Payment deadline

External Financial Accounting Basics (102): Configuration Guide Description User action and values 1 <select> 1 7 Note

21. Choose Dunning texts.. 22. On the Company Code/Account type pop-up,, choose company 1000. 23. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries: Normal dunning procedure 1 2 3 4 Legal dunning procedures 24. Save your entries. Form YBAA_FIMA YBAA_FIMA YBAA_FIMA YBAA_FIMA YBAA_FIMA

3.3.6.6.1.1 Use

Define Dunning Procedures (Dunning Control)

In this activity you enter the settings that control the dunning program.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamacin Definir procedimiento de reclamacin FBMP

Men IMG

Transaction code

2. Choose Environment Company Code Data. 3. On the Change View Company Code Dunning Control: Overview screen, choose New Entries. 4. On the New Entries: Overview of Added Entries screen,, make the following entries. Field name CoCd By don. Ar. Ref.CoCode Description Company Code by dunning area Reference company code User action and values 1000 <deselect> 1000 Note

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SAP Best Practices Field name Sort. MHNK Sort. MHND Dun CoDC 6. Save your entries.

External Financial Accounting Basics (102): Configuration Guide Description User action and values K1 P1 1000 Note

3.3.6.6.1.2 Use

Define Interest Rates

In this activity, you specify for each interest indicator Which interest rate is to be used for debit or credit balances The currency in which the interest is to be calculated The date as of which the entry for the interest indicator is valid

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Interest Rates Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Reclamar Procedimiento de reclamacin Definir tipos de inters OB42 User action and values 01 Currency MXN 01.01.2002 9250.000 6.00 Description Currency User action and values 01 MXN 01.01.1991 7680.00 Page 98 of 169 select latest date Note select latest date Note

Men IMG

Transaction code Field name Int ID Crcy Valid from Debit % Cred. % Field name Int ID Crcy Valid from Debit % SAP AG

2. On the Change View Interest Rates: Overview screen, make the following entries. Description

3. On the Change View Interest Rates: Overview screen, make the following entries.

SAP Best Practices Field name Cred. % 7. Save your entries.

External Financial Accounting Basics (102): Configuration Guide Description User action and values 7680.00 Note

3.3.6.6.2 3.3.6.6.2.1 Use

Printout Allow Dunning with SmartForms

You have the possibility to use either SAPscript forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system. This table is cross-client. Any changes you make in this table will take effect in all clients of your system.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Tools Customer Enhancements Business Transaction Events Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) HerramientasAmpliaciones de clienteBusiness Transaction Events BF31

Men IMG

Transaction code

2. From the menu choose Settings P/S Function Modules of an SAP Application. 3. On the Change View Publish&Subscribe BTE: SAP Enhancement: Overview screen, check or make the following entries. Field name Event Description Event (Business Transaction Event) Ctr (Country ISO Code) Appl. (Application Indicator for BTE) Function Module User action and values 00001720 Note This entry already exists.

Country Appl.

Blank FI-FI

Funct

FI_PRINT_DUNNING_NOTICE_SMARTF

This function module needs to be entered if Smartforms should be used.

8. Save your entries. SAP AG Page 99 of 169

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3.3.6.7 3.3.6.7.1 3.3.6.7.1.1 Use

Interest Calculation Interest Calculation Define Reference Interest Rates

In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Clculo de intereses Clculo de intereses Definir tipos de inters de referencia OBAC

Men IMG

Transaction code

2. On the Change View Define Reference Interest Rate: Overview screen, choose New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Field name Ref.Int.Rate Long Text Description Date from Currency Finan. center 4. Choose New Entries. 5. Save your entries. Description Reference Interest rate User action and values LIBOREUR01 Libor 1 Month MXN Libor 1 Monat 01.01.1996 MXN Note

3.3.6.7.1.2 Use

Define Time-Based Terms

In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.

Procedure
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1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Based Terms Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Clculo de intereses Clculo de intereses Definir condiciones dependientes del tiempo OB81

Men IMG

Transaction code

2. On the Change View Time-Dependent Interest Terms: Overview screen, choose New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Int. Calc. Indicator 02 Currency Key MXN Eff. from Sequential number 1 Term (Debit/Credit Interest) Credit interest: balance interest calc. Debit interest: balance interest calc. Reference Interest LIBOREUR 01 LIBOREUR 01 Premium

01.01.2000

1-

04

MXN

01.01.2000

4. Save your entries.

3.3.6.7.1.3 Use

Enter Interest Values

An interest rate has been defined for the discount rate.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Clculo de intereses Clculo de intereses Introducir valores de intereses OB83

Men IMG

Transaction code

2. On the Change View Reference Interest Rate Values: Overview screen, choose New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Field name Reference Description User action and values LIBOREUR01 Note

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SAP Best Practices Field name Valid from Int.Rate Field name Reference Valid from Int.Rate 5. Save your entries.

External Financial Accounting Basics (102): Configuration Guide Description Interest Rate Description User action and values 01.01.1999 7.0000000 User action and values UIDEUR 01.01.2001 Interest Rate 10.0000000 Note Note

4. On the New Entries: Details of Added Entries screen, make the following entries:

3.3.6.7.2 3.3.6.7.2.1 Use

Interest Posting A/R: Calculation of Interest on Arrears

In this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Posting A/R: Calculation of Interest on Arrears Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Clculo de intereses Contabilizacin de intereses Deudores: Clculo de intereses de demora OBV1

Men IMG

Transaction code

2. On the Change View Maintain Account Determination: Posting Specifications: screen, choose Accounts. 3. On the Chart of Accounts pop-up, choose chart of accounts 0010. 4. On the Maintain Account Determination: Accounts screen, make the following entries: Account Symbol 0001 0002 1000 5. Save your entries. Currency + + + G/L acct 125000 700600 +

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3.3.6.8 3.3.6.8.1 3.3.6.8.1.1 Use

Closing Count Define Reply Addresses for Balance Confirmation

In this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is often different from the company code address, this specification is very important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transaction Closing Count Balance Confirmation Correspondence Define Reply Addresses for Balance Confirmation Gestin financiera (nuevo) Contabilidad de deudores y acreedoresOperac.contablesCierreContar Correspondencia confirmacin de saldos Almacenar direcciones de respuesta p.confirmacin de saldos SPRO

Men IMG

Transaction code

2. On the Change View Company Code-Dependent Address Data: Overview screen, choose New Entries.. 3. On the New Entries: Overview of Added Entries screen, make the following entries: Field name CoCd AdrID Field name Name Street/House number Postal code/City country Time zone Language 4. Save your entries. Description Company Code Adress-Identification User action and values 1000 100 Note

4. On the screen Edit address: 1000 0100 make the following entries: User action and values Mxico Av. Prolongacin de Rforma 55670 MX UTC-6 English

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3.4 Bank Accounting


3.4.1 3.4.1.1 Use
If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.

Bank Accounts Update House Bank Account with House Bank ID

Procedure
1. Access the activity using one of the following navigation options: SAP menu Accounting Financial Accounting (NEW) General Ledger Master Records G/L Accounts Individual Processing In Company Code Finanzas Gestin financiera Libro mayor Datos maestros Cuentas de mayor Tratamiento individual En la sociedad FSS0 User action and values 113000 1000 Note

Men IMG

Transaction code Field name G/L Account Company Code 3. Choose Create/bank/interest. 4. Make the following entries: Field name House bank Account ID

2. On the Edit G/L Account Company code data screen, make the following entries: Description

Description

User action and values BAN01 CTA01

Note

5. Save your entries. 6. On the Edit G/L Account Company code data screen, make the following entries: Field name G/L Account Company Code 7. Choose Create/bank/interest. 8. Make the following entries: Field name House bank Account ID 9.Save your entries. SAP AG Page 104 of 169 Description User action and values BAN02 CTA01 Note Description User action and values 113020 CTA01 Note

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

3.4.2 3.4.2.1

Business Transactions Check Deposit

3.4.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration Use
In this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your companys needs. One variant is shipped by default. This variant cannot be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated. The variants contain the following fields: YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.) YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Bank Accounting Business Transactions Check Deposit Define Variants for Check Deposits Gestin financiera (nuevo) Cuentas bancarias Operaciones contablesPresentacin de cheques al cobro Definir variantes para presentacin de cheques al cobro OT45
Fast Entry Variant YB01 YB02 Fast Entry Variant Active? X X Fast Entry Activation Date 11.09.2000 11.09.2000 No. following Screen 8002 8001

Men IMG

Transaction code
Prog. Name Fast Entry Applic. SCHKR SCHKR

1. Line Layout Fast Entry: Administration- Make the following entries:

SAPMF40S SAPMF40S

2. Line Layout Fast Entry: Variants. Make the following entries: Prog. Name SAPMF40S SAPMF40S Fast Entry Applic. SCHKR SCHKR Fast Entry Variant YB01 YB02 Fast Entry No. of Lines 1 1

3. Line Layout Fast Entry: Description of Variants. Make the following entries: Language EN EN Prog. Name SAPMF40S SAPMF40S Fast Entry Applic. SCHKR SCHKR Fast Entry Variant YB01 YB02 Fast Entry Variant Descr. Check (Check no/Ref./Customer) Check (Matchcode

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4. Line Layout Fast Entry: Variant Fields. Make the following entries:
Prog. Name Fast Entry Applic. SCHKR SCHKR SCHKR SCHKR SCHKR SCHKR SCHKR SCHKR SCHKR SCHKR SCHKR SCHKR Fast Entry Variant YB01 YB01 YB01 YB01 YB01 YB01 YB02 YB02 YB02 YB02 YB02 YB02 Fast Entry No. of Lines 1 1 1 1 1 1 1 1 1 1 1 1 Fast Entry No. of Column 01 02 03 04 05 06 01 02 03 04 05 06 Fast Entry Offset 03 18 29 43 52 69 03 18 29 44 53 70 Compl. Field Name Fast Entry Field Output Length 14 10 13 08 16 10 14 10 14 08 16 07

SAPM F40S SAPM F40S SAPM F40S SAPM F40S SAPM F40S SAPM F40S SAPM F40S SAPM F40S SAPM F40S SAPM F40S SAPM F40S SAPM F40S

FEBSCA-KWBTR FEBSCKSCH10_PRSC FEBSCKAUSST_PR FEBSCKBNK08_PRBL FEBSCK-XBLNR FEBSCK-KUNNR FEBSCA-KWBTR FEBSCKSCH10_PRSC FEBSCKAUSST_PR FEBSCKBNK08_PRBL FEBSCK-XBLNR FEBSCKKUNNR_MC

5. Save your entries.

3.4.2.2 3.4.2.2.1

Payment Transactions Manual Bank Statement

3.4.2.2.1.1 Make Global Settings for Electronic Bank Statement Use


In this activity you make the global settings for the account statement. There are four main steps to be carried out: Create account symbol Specify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2. Assign accounts to account symbols Define postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit Credit which you Page 106 of 169

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define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made. Create keys for posting rules Assign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type. Create a transaction type Assign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings in the Dialog Structure on the left hand side of the screen.

Procedure
1. Access the activity using one of the following navigation options: SAP menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Make Global Settings for Electronic Bank Statement Gestin financiera (nuevo) Contabilidad Bancaria Cuentas bancarias Operaciones contables Pagos Extracto de cuenta electronico Realizar parametrizaciones bsicas p.extracto de cuenta electrnico SPRO

Men SAP

Transaction code

2. Enter chart of accounts 0010. Choose Continue. 3. Create Account and assign them to Account Symbols: You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output. Account Text Acct Mod. + + + + + + + Currency G/L Acct + + + + + + + +++++++++3 +++++++++2 ++++++++++ +++++++++4 675000 ++++++++14 ++++++++15 Page 107 of 169

AUSG-UEBERW-AUS Foreign out. transf. AUSG-UEBERW-INL BANK BANKEINZUG BANKGEBUEHREN BARAUSZAHLUNG BAREINZAHLUNG SAP AG Domestic out. transf. Bank account Bank collection Bank cost Cash payment Cash deposit

SAP Best Practices Account GELDEINGANG

External Financial Accounting Basics (102): Configuration Guide Text Cash receipt Outgoing checks Incoming checks Other bank trans. Acct Mod. + + + + + + + + + + + Currency G/L Acct + + + + + + USD + USD + + +++++++++9 +++++++++1 +++++++++8 ++++++++13 +++++++++5 ++++++++16 ++++++++55 ++++++++16 ++++++++55 751000 571000

SCHECKAUSGANG SCHECKEINGANG SONSTIGE

SCHECKVERRECHNG Check clearing acct TREASURYAUSGANG Treasury outg. trans TREASURYAUSGANG Treasury outg. trans TREASURYEINGANG Treasury inc. trans. TREASURYEINGANG Treasury inc. trans. ZINSAUFWAND ZINSERTRAG Interest paid Interest received

4. Create Keys for Posting Rules: In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo. Posting Rule 001+ 002 + 003004005006007+ 008009+ 010+ 011012013+ 014015+ 016017+ Text Cash inflow via interim account check credit memo through bank Cashed check Domestic transfer Foreign transfer Other disbursements Other receipts Cash payment Cash receipt Collection/direct debit Returns collection/direct debit Bank free Interest received Interest paid Payment by credit card Vendor direct debit Treasury receipts

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SAP Best Practices Posting Rule 018-

External Financial Accounting Basics (102): Configuration Guide Text Treasury disbursements

5. Define Posting Rules/Posting Specifications: In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted. Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT CASH RECEIPT, for example). The second posting record which is optional is called posting area 2 (CASH RECEIPT CUSTOMER, for example). Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas. Pstg PosAr PKey Acct (Debit) Rule Cash inflow via interim account 001+ 1 40 BANK PKey Acct (Credit) 50 Doc. Pst Type Ty 1

GELDEINGANG SA

001+ 2 Check credit 002+ 1 memo through bank Cashed check 003- 1 Domestic transfer Foreign transfer 004- 1 005- 1

40 40

GELDEINGANG BANK 50 SCHECKEINGANG BANK BANK BANK BANK SONSTIGE BANK BAREINZAHLUNG

DZ SA

8 1

SCHECKAUSGANG AUSG-UEBERWINL AUSG-UEBERWAUS 40 40 SONSTIGE BANK BARAUSZAHLUNG 40 40 40 BANK BANK SONSTIGE

50 50 50 50 50 50

SA SA SA SA SA SA SA

4 4 4 1 1 4 5 5 1

Other 006- 1 disbursements Other receipts 007+ 1 Cash payment 008- 1 Cash receipt Collection/ direct debit Returns collection/ direct debit Bank fee Interest received 009+ 1 010+ 1 011- 1

BANK-EINZUG SA 50 BANK SA

012- 1 013+ 1

40 40

BANKGEBUEHREN 50 BANK 50

BANK ZINSERTRAG

SA SA

1 1

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External Financial Accounting Basics (102): Configuration Guide PKey Acct (Credit) 50 BANK BANK AUSGUEBERWSG INL TREASURYEINGANG 50 BANK Doc. Pst Type Ty SA SA KZ 1 1 7

Pstg PosAr PKey Acct (Debit) Rule Interest paid 014- 1 40 40 ZINSAUFWAND Vendor direct 016- 1 debit 2

AUSG-UEBERWSG 50 INL 50

Treasury receipts

017+ 1

40

BANK TREASURYAUSGANG

SA SA

5 4

Treasury 018- 1 disbursements

Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed. 6. Create Transaction Type: In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type. Trans. Type MC Name MultiCash

7. Assign External Transaction Types to Posting Rules: In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes. Ext Trans 001 002 004 005 009 020 051 070 071 082 +/- Post. Rule Int. Algthm. + + + + 003003016016011004001+ 002+ 010+ 009+ 012 012 021 021 000 019 021 000 019 001 Outgoing check: check number same as payment doc. no. Outgoing check: check number same as payment doc. no. Reference document number search Reference document number search No interpretation Reference no. (DME management) Reference document number search No interpretation Reference no. (DME management) Standard algorithm

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SAP Best Practices Ext Trans 083 201 202 206 401 401 402 402 411 412 413 414 415 416 417 418 808 814 814 833 833

External Financial Accounting Basics (102): Configuration Guide +/- Post. Rule Int. Algthm. + + + + + + + + + 008005001+ 005017+ 018017+ 018018017+ 018017+ 018017+ 018017+ 012013+ 014017+ 018007+ 006001 019 021 019 019 019 019 019 019 019 019 019 019 019 019 019 000 000 000 001 001 000 000 Standard algorithm Reference no. (DME management) Reference document number search Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) Reference no. (DME management) No interpretation No interpretation No interpretation Standard algorithm Standard algorithm

UNALLOCATED + UNALLOCATED -

To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).

For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592. The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the

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statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule. 8. Assign Bank Accounts to Transaction Types: In this step, you assign each of your bank accounts to a transaction type. Bank Key 66220020 50070010 82080000 50070010 50070010 Bank Account 1000002 1133698 5566645 5689555 5689500 Transaction Type MC MC MC MC MC

3.4.2.2.1.2 Use

Create and Assign Business Transactions

In this step, you define an indicator and assign a posting rule for each business transaction.

Procedure
1. Access the activity using one of the following navigation options: SAP menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions Gestin financiera (nuevo) Contabilidad Bancaria Cuentas bancarias Operaciones contables Pagos Extracto de cuenta manual Crear y asignar operaciones comerciales SPRO + + + Post. Rule 001+ 002+ Acct Mod + + Int. Algthm. 021 000 Text Cash inflow via interim account Check credit memo through bank Cashed check Domestic transfer Foreign transfer Other disbursements

Men SAP

Transaction code 2. Make the following entries: Trans. Type 1 1 Transaction 001+ 002+

1 1 1 1

003004005006-

003004005006-

+ + + +

012 019 019 000

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SAP Best Practices Trans. Type 1 1 1 1 1

External Financial Accounting Basics (102): Configuration Guide + + + + Post. Rule 007+ 008009+ 010+ 011Acct Mod + + + + + Int. Algthm. 000 001 001 019 000 Text Other receipts Cash payment Cash receipt Collection/direct debit Returns collection/direct debit Bank fee Interest received Interest paid Vendor direct debit Treasury receipts Treasury disbursements Egreso Cheque Egreso Transferencia Ingreso Otros Cargos Banco Otros Abonos Banco

Transaction 007+ 008009+ 010+ 011-

1 1 1 1 1 1 1 1 1 1 1

012013+ 014016017+ 018BL01 BL02 BL03 BL04 BL05

+ + + + -

012013+ 014016017+ 018BL01 BL02 BL03 BL04 BL05

+ + + + + +

000 000 000 021 019 019

3.4.2.2.2 3.4.2.2.2.1 Use

Electronic Bank Statement Define Program and Variant Selection

In this step, you can specify which programs the system offers for electronic bank statement processing. Transaction FF.5 and FF_5 uses program RFEBKA00. Transaction FF.6 and FF_6 uses program RFEBKAP0. Transaction FEBC has no restriction. You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.

Procedure
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1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Define Program and Variant Selection Gestin financiera (nuevo) Contabilidad Bancaria Cuentas bancarias Operaciones contables Pagos Extracto de cuenta electronico Definir seleccin de reports y variantes SPRO Program Name RFEBKAJ0 RFEBKAJ0 Variant Do not display Prog. X X

Men SAP

Transaction code 2. Make the following entries: Transaction Code FF.6 FF_6

3.4.3 3.4.3.1 Use

Import and assign Reporting Variants Reporting Variants

The reporting variants needed for classic payment medium programs are created.

Procedure
1. Access the activity using one of the following navigation options: Access the activity using one of the following navigation options: SAP Menu Men SAP Transaction code Tools ABAP Workbench Development ABAP Editor ABAP Workbench Desarrollo Editor ABAP SE38

2. On the ABAP Variants: Initial Screen, provide the program. 3. Select Variants and choose Change.. 4. On the ABAP Variants: Initial Screen, provide the variant, select Values and choose Create. 5. On the Maintain Variant: Report xxxx, variant yyyy screen, provide the necessary data and choose Attributes. 6. On the Variant Attributes screen enter the description in field Meaning and save your entries. Repeat the steps for following entries: Program RFKORD30
Program RFKORD30 Variant BPFIDE/RFKORD3 Description Variant RFKORD30

Repeat the steps for following entries: Program RFFOD__S

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Program Variant

External Financial Accounting Basics (102): Configuration Guide


Description Paym. Meth. Print checks Print checks: Printer LP01 Print Payment Summary Select Print Payment Summary: Printer LP01

RFFOD__S

BPFIDE_S_10

Variant Payment Method O Variant Payment Method S

Select

RFFOD__S

BPFIDE_S_20

Select

LP01

Select

LP01

Repeat the steps for following entries: Program RFFOD__U


Program Variant

Descr.

Paym. Meth.

Print Paym. Med.

Data Medium Exch.: Printer LP01

Print

Print

paym,
Advice Notes Select

paym,
Advice Notes: Printer LP01

Print Paym. Sum.

Print Paym. Sum Printer LP01

RFFOD__U

BPFIDE_U

Variant RFFOD_U

Select

Select

Repeat the steps for following entries: Program RFFOD__L


Program Variant

Descr.

Paym. Meth.

Data Med. Exch.

Data Med.

Print

Print

Exch:
Printer

paym,
Advice Notes Select

paym,
Advice Notes: Printer LP01

Print Paym. Sum.

Print Paym. Sum Printer LP01

RFFOD__L

BPFIDE_L

Variant RFFOD__ L

Select

LP01

Select

3.4.3.2 Use

Reporting Variants Payment Media (program SAPFPAYM)

In this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment Medium Workbench in the payment program.

Procedure
1. Access the activity as follows: IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Create/Assign Selection Variants Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Salida de pagos Salida de pagos automticaMedios de pago Page 115 of 169

Men IMG

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External Financial Accounting Basics (102): Configuration Guide Parametrizar formatos del Payment Medium Workbench Crear y asignar variantes de seleccin

Transaction Code Bank key 50070010 82080000 Bank name

OBPM4 Sel. Variant BP_DEBA BP_DRBA

2. Double-click the payment format DTAUS0 and enter the variants: Enter the correct Bank Name Enter the correct Bank Name

3. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the Create Selection Variant xxx for format DTAUS0 pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard. 4. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line. Payment Medium Format DTAUS0 Data Medium Exch. Select Paym Summary Select Error Log Select Output Device for Data Med. Exch., Paym. Summary and Error Log LP01

5. Choose Save. 6. Go back to the Payment Medium: Selection Variant screen and do the entries again for the format DTAZV. 7. Double-click the payment format DTAZV. pCoCd 1000 1000 House Bank DB DRE Bank name Sel. Variant BP_DB_AUSL BP_DRE_AUSL

8. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the Create Selection Variant xxx for format DTAZV pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard. 9. Maintain for each selection variant the following field: Field Group Format Payment Medium Format Value DTAZV

10. Press the Format Parameter button under the field Payment Medium Format. Be sure that the field Transfer IBAN is marked. Then go back. 11. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line Field Group Print Control Data Medium Exchange FTR List Payment Summary Error Log Value Set indicator Set indicator Set indicator Set indicator Output Device LP01 LP01 LP01 LP01

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SAP Best Practices 12. Choose Save.

External Financial Accounting Basics (102): Configuration Guide

3.4.3.3 Use

Assign Selection Variants

The selection variants are already assigned in the above step. See chapter 3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM) to find out further details. Following variants are assigned for use in the payment media workbench: Payment Format DTAUS0 DTAUS0 DTAZV DTAZV Bank Key 50070010 82080000 DB DER Bank name Sel. Variant BP_DEBA BP_DRBA BP_DB_AUSL BP_DRE_AUSL

3.5 Period End Activities


3.5.1 3.5.1.1 Use
In this activity, you make general interest calculation specifications for each interest indicator. These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.

Bank-Account Interest Calculation Prepare Account Balance Interest Calculation

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Calculation Global Settings Prepare Account Balance Interest Calculation Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones contables Clculo de intereses de cuentas de balance Parametrizaciones bsicas de clculo de interesesPreparar clculo de intereses de saldos OBAA

Men IMG

Transaction code

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2. On the Change View General Conditions for Interest Scale: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Field name Int. calc. indicator Interest calc. freq. Settlement day Calendar type No interest payment Description Interest calculation indicator Interest calculation frequency User action and values 02 03 1 G <select> Note

4. Choose back 5. On the Change View General Conditions for Interest Scale: Overview screen, select New Entries. 6. On the New Entries: Details of Added Entries screen, make the following entries: Field name Int. calc. indicator Interest calc. freq. Settlement day Calendar type Int.calc. numerators Round IC numerators Balance plus int Calculate using interest calculation numerators Round off the interest calculation numerators Print Balance plus interest <select> Description Interest calculation indicator Interest calculation frequency User action and values 03 03 1 B <select> Note

7. Choose back 8. On the Change View General Conditions for Interest Scale: Overview screen, select New Entries. 9. On the New Entries: Details of Added Entries screen, make the following entries: Field name Int. calc. indicator Interest calc. freq. Settlement day Calendar type Description Interest calculation indicator Interest calculation frequency User action and values 05 03 1 B Note

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SAP Best Practices Field name Balance plus int

External Financial Accounting Basics (102): Configuration Guide Description Print Balance plus interest User action and values <select> Note

10. Choose back 11. On the Change View General Conditions for Interest Scale: Overview screen, select New Entries. 12. On the New Entries: Details of Added Entries screen, make the following entries: Field name Int. calc. indicator Interest calc. freq. Settlement day Calendar type 13. Save your entries. B Description Interest calculation indicator Interest calculation frequency User action and values 10 Note

3.5.1.2 Use

Define Reference Interest Rates

In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates Gestin financiera (nuevo) Contabilidad de deudores y acreedoresOperac.contables Clculo de intereses Clculo de intereses Definir tipos de inters de referencia OBAC

Men SAP

Transaction code

2. On the Change View Define Reference Interest Rate: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Field name Reference Interest rate Long text Description Date from Currency Description User action and values LIBOREUR01 Libor 1 Month MXN Libor 1 Monat 01.01.1996 MXN Note

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SAP Best Practices Field name Financial center 4. Save your entries.

External Financial Accounting Basics (102): Configuration Guide Description User action and values London Note

3.5.1.3 Use

Define Time-Dependent Terms

A premium of 5% on the discount rate has been defined for calculating interest on arrears (interest calculation indicator 01).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Dependent Terms Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Clculo de intereses Clculo de intereses Definir condiciones dependientes del tiempo SPRO

Men IMG

Transaction code

2. On the Change View Time-Dependent Interest Terms: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Int. Calc. Indicator 02 Currency Key MXN Eff. from Sequential number 1 Term (Debit/Credit Interest) Credit interest: balance interest calc. Debit interest: balance interest calc. Reference Interest LIBOREUR 01 Premium

01.01.2000

-1,000,000

02

MXN

01.01.2000

LIBOREUR 01

5,000,000

4. Save your entries.

3.5.1.4 Use

Enter Interest Values

An interest rate of 2.68% has been defined for the discount rate.

Procedure

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External Financial Accounting Basics (102): Configuration Guide

1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contables Clculo de intereses Clculo de intereses Introducir valores de intereses OB83

Men IMG

Transaction code

2. On the Change View Reference Interest Rate Values: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Reference LIBOREUR01 4. Save your entries. Eff. from 01.01.1999 Int. Rate 7,0000000

3.5.2 3.5.2.1 Use

Prepare G/L Account Balance Interest Calculation Prepare G/L Accnt. Balance Interest Calc. - Control Data

In this activity you define the specifications for posting interest calculated on G/L account balances.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesClculo de intereses de cuentas de balanceParametrizaciones bsicas de clculo de interesesPreparar clculo de intereses de saldos OBV2

Men IMG

Transaction code

2. On the Maintain Account Determination: Posting Specifications screen, choose Goto Document Type. 3. On the Maintain Account Determination: Document Type screen, make the following entries: Field name Document type 4. Save your entries. Description User action and values SA Note

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External Financial Accounting Basics (102): Configuration Guide

3.5.2.2 Use

Prepare G/L Accnt. Balance Interest Calc. - Posting Rules

In this activity you define the specifications for posting interest calculated on G/L account balances.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesClculo de intereses de cuentas de balanceContabilizacin de interesesPreparar clculo de intereses cuentas de balance OBV2

Men IMG

Transaction code

2. On the Maintain Account Determination: Posting Specifications screen, make the following entries: Business Transaction 1000 1000 1010 1010 1020 1020 1030 1030 2000 2000 2010 2010 2020 2020 2030 2030 Debit 40 50 40 50 40 50 40 50 40 50 40 50 40 50 40 50 Symbols 1000 0001 0011 2000 1000 0013 1000 0015 0002 2000 2000 0012 0014 2000 0016 2000

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SAP Best Practices 3. Save your entries.

External Financial Accounting Basics (102): Configuration Guide

3.5.2.3 Use

Defining Sort Method / Adjustment Accounts for Regrouping Receivables

In this activity you define the specifications for posting interest calculated on G/L account numbers.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesClculo de intereses de cuentas de balanceContabilizacin de interesesPreparar clculo de intereses cuentas de balance OBV2

Men IMG

Transaction code

2. On the Maintain Account Determination: Posting Specifications screen, select Accounts. 3. On the pop-up Chart of Accounts, select Chart of Accounts 0010: 4. On the Maintain Account Determination: Accounts screen, make the following entries: Acct Symbol 0001 0002 0011 0012 0013 0014 0015 0016 1000 2000 5. Save your entries. Currency + + + + + + + + + + G/L account 700600 700100 700600 700100 700600 700100 700600 700100 ++++++++++ ++++++++++

3.5.2.4 Use

Prepare G/L Accnt. Balance Interest Calc. - Account Symbols

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External Financial Accounting Basics (102): Configuration Guide

In this activity you define the symbols on G/L account numbers.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesClculo de intereses de cuentas de balanceContabilizacin de interesesPreparar clculo de intereses cuentas de balance OBV2

Men IMG

Transaction code

2. On the Maintain Account Determination: Posting Specifications screen, select Symbols. 3. On the Maintain Account Determination: Symbols screen, make the following entries: Acct Symbol 0001 0002 0011 0012 0013 0014 0015 0016 1000 2000 4. Save your entries.

3.5.2.5 Use

Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions

In this activity you define the symbol descriptions on G/L account numbers.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation

SAP AG

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SAP Best Practices Men IMG

External Financial Accounting Basics (102): Configuration Guide Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones contablesClculo de intereses de cuentas de balanceContabilizacin de interesesPreparar clculo de intereses cuentas de balance OBV2

Transaction code

2. On the Maintain Account Determination: Posting Specifications screen, select Symbols. 3. On the Maintain Account Determination: Symbols screen, make the following entries: Acct Symbol 0001 0002 0011 0012 0013 0014 0015 0016 1000 2000 4. Save your entries. Description Interest received Interest paid Pt vl.min.int.earned Pst vl.min.int.paid Pst vl.dt.int.earned Past val.dt.int.paid Calc.per.int.earned Calc.period int.paid G/L account (earned) G/L account (paid)

3.5.3 3.5.3.1 Use

Valuate Foreign Currency Valuation Methods

In Mxico the standard configuration for foreign currency valuation methods is the strict lowest value principle (KTO). NWP (lowest value principle) has been created. Description: FC bal. per acct, print LIs, lowest cost principle NWP postings are performed as follows: Document Type = SA Debit Bal. Exch. Rate Type = M Credit Bal. Exch. Rate Type = M Determine Exchange Rate Type from Account Balance.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Methods Gestin financiera (nuevo) Contabilidad principal (nuevo) Page 125 of 169

Men IMG SAP AG

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide Operaciones valoracin peridicasValorarDefinir mtodos de

Transaction code

OB59

2. On the Change View Foreign Currency Valuation Methods: Overview screen, choose New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Valuation Method Description Strict Lowest Value Principle Lowest Value Principle Document Type Exch. Rate Type for Debit Bal M Exch. Rate Type for Credit Bal M Determ. Exch. Rate Type from Acct. Bal. X

KTO

FC bal.per acct, print LI's, strict lowest princip FC bal.per acct, print LI's, lowest cost principle

SA

NWP

SA

4. Save your entries.

3.5.3.2 Use

Define Valuation Areas

In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations (such as sorted lists).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Areas Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasValorarDefinir reas de valoracin SPRO

Men IMG Transaction code

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External Financial Accounting Basics (102): Configuration Guide

2. On the Change View Valuation Area: Overview screen, choose New Entries. 3. On the New Entries: Overview of Added Entries screen, make the following entries: Valuation AV BP Valuation Method EVR KTO Currency Type 10 (Company Code Currency) 10 (Company Code Currency) Long text Valuation area AB Valuation area BP

4. Save your entries.

3.5.3.3 Use

Assign Valuation Areas and Accounting Principles

In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Assign Valuation Areas and Accounting Principles Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasValorarAsignar rea de valoracin a norma de presentacin de cuentas SPRO

Men IMG

Transaction code

1. On the Change View Assignment of Valuation Area to Accounting Principles: Overview screen, choose New Entries. 1. On the New Entries: Overview of Added Entries screen, make the following entries: Valuation area AV BP 1. Save your entries. Acc. Princ. HGB (NIF Mexico) HGB (NIF Mexico)

3.5.3.4 Use

Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences

You can activate the translation posting for each company code. In the following table, the Currency and Crcy Type fields are not maintained (default value = no entry). Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement. SAP AG Page 127 of 169

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasValorarValoracin de moneda extranjeraPreparar contabilizaciones automticas para valoracin ME OBA1

Men IMG

Transaction code

2. On the Maintain FI Configuration: Automatic Posting Procedures screen, select the following entry: Description Exchange Rate Dif.: Open Items/GL Acct 3. Chart of account 0010 4. On the Change View Acct Determination for OI Exch.Rate Differences: Overview screen, select New Entries. 5. On the New Entries: Details of Added Entries screen, make the following entries:
Chart of accounts 0010 0010 0010 0010 0010 0010 0010 0010 G/L account 113001 121000 121000 211000 211000 211003 214016 649000 MXN MXN Currency Currency type Loss 700400 700400 700400 700400 700400 700400 700400 700400 Gain 700400 700400 700400 700400 700400 700400 700400 700400 Val.loss 1 700400 700400 700400 700400 700400 700400 700400 700400 Val.gain 1 700400 700400 700400 700400 700400 700400 700400 700400 Bal. Sheet adj. 1 211020 121020 11312000 211020 11312000 211020 211020 211020

Transaction KDF

If a dialog box Enter Chart of Accounts appears, make the following entry:

6. Save your entries.

3.5.3.5 Use

Foreign Currency Valuation: Account balances

The valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts. SAP AG Page 128 of 169

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External Financial Accounting Basics (102): Configuration Guide

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasValorarValoracin de moneda extranjeraPreparar contabilizaciones automticas para valoracin ME OBA1

Men IMG

Transaction code

2. On the Maintain FI Configuration: Automatic Posting Procedures screen, select the following entry: Description Exch. Rate Diff. using Exch. Rate Key 3. Chart of accounts 0010 4. On the Maintain FI Configuration: Automatic Posting Procedures screen, make the following entries:
CoA Transaction Exchange rate difference key Expense account E/R gains account

Transaction KDB

If a dialog box Enter Chart of account appears, make the following entries:

0010 5.

KDB

700400

700400

Save your entries.

3.5.3.6 Use

Define Sort Method / Adjustment Accounts for Regrouping Receivables

In this activity you define your sort method. You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts. You can also define the accounts in this activity (or you can define the accounts in the next chapter).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables

SAP AG

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SAP Best Practices Men IMG

External Financial Accounting Basics (102): Configuration Guide Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasReclasificarTrasladar y clasificar crditos y deudasDefinir mtodo clasif.y ctas.correccin reclasif.acreedores y deudores OBBU

Transaction code 2.
Interval Description

On the Change View Sort Methods: Overview screen, select the following entry: SAP SAP(EU 93 fin.stat.guidelines)

3.

Save your entries.

3.5.3.7 Use

Def. Sort Meth. and Adjustment Accts - Receivables

You define the periods for the remaining terms of receivables.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasReclasificarTrasladar y clasificar crditos y deudasDefinir mtodo clasif.y ctas.correccin reclasif.acreedores y deudores OBBU
Descrip tion Cust. Post Vend. Post G/L posting Ac. Acct. Deter m.

Men IMG

Transaction code 2.
Sort Met hod From Time Unit

In the dialog structure, double-click Receivables and check the following entries:

SAP

000

Receiv ables <= 1 year Receiv ables > 1 Jahr X

Account

V00

SAP

001

Account

V01

2. If you want to define the accounts in this activity, select Account in the first line, otherwise this activity is finished. 3. Choose Save.

3.5.3.8 Use

Def. Sort Meth. and Adjustment Accts - Payables

You define the periods for the remaining terms of payables.

SAP AG

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasReclasificarTrasladar y clasificar crditos y deudasDefinir mtodo clasif.y ctas.correccin reclasif.acreedores y deudores OBBU
Descrip tion Cust. Post Vend. Post G/L posting Ac. Acct. Deter m.

Men IMG

Transaction code 2.
Sort Met hod Descen ding Time Unit

On the Change View Payables: Overview screen, check the following entries:

SAP

000

Liabiliti es <= 1 year Liabiliti es > 1 and <= 5 years Liabiliti es > 5

Account Account

V02

SAP

001

V03

SAP

005

Account

V04

3. Save your entries.

3.5.3.8.1 Adjustment Accounts for Receivables/Payables by Maturity Use


In this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).

If you have selected the Account in the last step, this activity is done.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Account (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Receivables/Payables by Maturity Gestin financiera (nuevo) Contabilidad principal (nuevo)

Men IMG

SAP AG

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External Financial Accounting Basics (102): Configuration Guide Operaciones peridicasReclasificarTrasladar y clasificar crditos y deudasAlmacenar ctas.regularizacin p.deud./acreed.segn RDV

Transaction code 2. line. 3.

OBBV

On the Maintain FI Configuration: automatic Posting Procedures screen, select the first If a dialog box with Enter Chart of Accounts appears, make the following entry:
Chart of accounts 0010

4. Choose Continue (Enter). 5. On the Maintain FI Configuration: automatic Posting Accounts screen, make the following entries:
CoA Trans. Key Accts. to be Adjusted

Adjustm. Acct. 211020 211020

Target Acct.

0010 0010

V00 V00

211000 211000

113034 113034

6. Choose Next Operation (F6). 7. On the Maintain FI Configuration: automatic Posting Accounts screen, make the following entries:
Chat of accounts Transaction Reconciliation Adjustmen t

Targ.acct 121003 121003

0010 0010

V01 V01

121000 121000

121020 121020

8. Choose Next Operation (F6). 9. On the Maintain FI Configuration: automatic Posting Accounts screen, make the following entries:
Chart of Accounts Transaction

Reconciliat. 121000 121000

Adjustmen t

Targ.acct 113035 113035

0010 0010

V02 V02

121020 121020

10. Choose Next Operation (F6). 11. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts Transaction

Reconciliat. 211000 211000

Adjustmen t

Targ.acct 211003 211003

0010 0010 12.

V03 V03

211020 211020

Save your entries.

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External Financial Accounting Basics (102): Configuration Guide

3.5.3.8.2 Adjustment Accounts for Changed Reconciliation Accounts 3.5.3.8.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: posting Keys Use
In this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasReclasificarTrasladar y clasificar crditos y deudasAlmacenar ctas.regularizacin p.ctas.asociadas modificadas OBBW

Men IMG

Transaction code 2. Chart of accounts 0010

When a dialog box appears, make the following entry:

3. Choose Continue (Enter). 4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose the Posting Key pushbutton and make the following entries: Transaction Key A00 5. Save. Standard Posting Key Debit 40 Standard Posting Key Credit 50

3.5.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc.Acct. Balance Sheet Transfer Postings Use
In this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.

Procedure

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SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide

1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts Gestin financiera (nuevo) Contabilidad principal (nuevo) Operaciones peridicasReclasificarTrasladar y clasificar crditos y deudasAlmacenar ctas.regularizacin p.ctas.asociadas modificadas OBBW

Men IMG

Transaction code

1. 2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make as entries as necessary. 2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make the following entries:
Chart of accounts Transaction Reconciliation Account

Adjustm. Acctount

0010 0010 0010

A00 A00 A00

3. Save your entries.

3.5.3.8.3 Define Alternative Reconciliation Account for Customers Use


In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.

The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Postings with Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Accounts for Customers Gestin financiera (nuevo) Contabilidad de deudores y acreedores Operac.contablesContabilizaciones con cuenta Page 134 of 169

Men IMG

SAP AG

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide asociada diferente Otras operaciones CMEAlmacenar cuenta asociada alternativa para deudores

Transaction code

OBXY

2. On the Maintain Accounting Configuration: Special G/L List screen, choose Choose (F2) on the following entry:
Account type Special G/L ind. Name Description

D 3.

Dbt rec

Doubtful Receivables

If a dialog box appears, make the following entry: Chart of accounts 0010

4. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the following entries:
Chart of accounts Account type Special G/L ind. Recon account Special G/L account

0010 0010 0010

D D D

D D D

121000 121001 121003

121020 121020 121020

5.Choose back 6. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the following entries:
Chart of accounts Account type Special G/L ind. Recon account Special G/L account

0010 0010 0010

D D D

E E E

121000 121001 121003

121020 121020 121020

7. Choose back 8. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the following entries:
Chart of accounts Account type Special G/L ind. Recon account Special G/L account

0010 0010 0010

D D D

H H H

121000 121001 121003

121020 121020 121020

9. Save your entries.

3.5.4 3.5.4.1 Use


SAP AG

Period End Reporting Creating Financial Statement Version

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SAP Best Practices In this activity:

External Financial Accounting Basics (102): Configuration Guide

You define the versions you need to create a balance sheet and profit and loss statement. You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.

You then determine the financial statement items for your version. You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance. Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.

The financial statement version is a copy of the IKR version for Accounting. It has been renamed 0010. The version was created in accordance with the German Commercial Code 266 and 275 (2).

Procedure
1. Access the activity using one of the following navigation options: IMG Menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data GL Accounts Define Financial Statement Versions Gestin financiera (nuevo) Contabilidad principal (nuevo) Datos maestros Definir estructura balance/PyG OB58

Men IMG

Transaction Code

2. On the Change View Financial Statement Versions: Overview screen, select the Financial Statement Version IKR and choose the button Copy as (F6). 3. On the Change View Financial Statement Versions: Details of Selected Set screen make the following entries: FIN.Stmt.Version BMEX 4. Save. Name Financial Statement Mexico

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3.6 Withholding Tax


3.6.1 3.6.1.1 Use
In this activity you check the withholding tax countries. The withholding tax country is needed for printing the withholding tax form. Since the list of country IDs prescribed by law is different from the list in the system, you have to define the withholding tax countries again.

Basic Settings Check Withholding Tax Countries

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Basic Settings Check Withholding Tax Countries Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Parametrizaciones bsicas Verificar pases de retencin SPRO

Men IMG

Transaction code

1. On the Change View Country keys for Withholding Tax: Overview screen, select New Entries. 2. On the New Entries: Details of Added Entries screen, make the following entries: Field name Cty Wcty. Description 3. Save your entries. Description Country City User action and values MX MX Mexico Note

3.6.1.2 Use

Define Withholding Tax Keys

If your national tax authorities use withholding tax keys to identify the different withholding tax types, you can define these official names for your tax codes here. To assign the official withholding tax key to the relevant withholding tax code, choose the IMG activity Define Withholding Tax Codes.

Procedure

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Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Basic Settings Define Withholding Tax Keys Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Parametrizaciones bsicas Definir clave de retencin de impuestos SPRO

Men IMG

Transaction code

1. On the screen DetermineWork Area: Entry select Country Key: MX, and press enter. 2. On the Change View Official Withholding Tax - Descriptions: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Field name Off.key Name Description Official Key Name the official withholding key User action and values ISR Impuesto Sobre la Renta Note

4. Choose back 5. On the New Entries: Details of Added Entries screen, make the following entries: Field name Off.key Name 6. 5.Choose back 7. Save your entries. Description Official Key Name the official withholding key User action and values IVA Impuesto al Valor Agregado Note

3.6.1.3 Use

Check Recipient Types

In this activity, you check the type of recipient. The type of recipient categorizes the vendor, which is necessary for printing the withholding tax form.

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Basic Settings Check Recipient Types Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Parametrizaciones

Men IMG

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Transaction code

SPRO

1. On the screen DetermineWork Area: Entry select Country Key: MX, and press enter. 2. On the Change View Vendor types of recipients for Withholding tax type: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type Type of recipient Text (30 characters) User action and values I1 Note

Rec.Type Text

01 ISR 10% (Factura)

4. Choose back 5. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type Type of recipient Text (30 characters) User action and values I2 Note

Rec.Type Text

01 IVA 6.67% (Frontera - Factura)

6. Choose back 7. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type Type of recipient Text (30 characters) User action and values I3 Note

Rec.Type Text

01 IVA 10% (Factura)

8. Choose back 9. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type Type of recipient Text (30 characters) User action and values I4 Note

Rec.Type Text

01 IVA 4% Transporte (AcreedFact

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10. Choose back 11. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type Type of recipient Text (30 characters) User action and values I5 Note

Rec.Type Text

01 IVA 4% Transporte (CteFactura

12. Choose back 13. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type Type of recipient Text (30 characters) User action and values P1 Note

Rec.Type Text

01 ISR 10% (Pago)

14. Choose back 15. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type Type of recipient Text (30 characters) User action and values P2 Note

Rec.Type Text

01 IVA 6.67% (Frontera - Pago)

16. Choose back 17. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type Type of recipient Text (30 characters) User action and values P3 Note

Rec.Type Text

01 IVA 10% (Pago)

18. Choose back 19. On the New Entries: Details of Added Entries screen, make the following entries: Field name Wth. type Description Indicator for withholding tax type User action and values P4 Note

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SAP Best Practices Field name Rec.Type Text 20. Choose back 21. Save your entries.

External Financial Accounting Basics (102): Configuration Guide Description Type of recipient Text (30 characters) User action and values 01 IVA 4% Transporte(AcreedPago) Note

3.6.2 3.6.2.1 Use

Calculation Define Withholding Tax Type for Invoice Posting

In this activity you define the withholding tax type for the posting at the time of entering an invoice. This withholding tax type does not have any effect on the payment.

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for Invoice Posting Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Calculo Tipo retenciones Definir tipo de retencin: Contabilizacin p.factura SPRO

Men IMG

Transaction code

1. On the screen DetermineWork Area: Entry select Country Key: MX, and press enter. 2. On the Change View Define Withholding Tax Type: Posting at time of invoice : Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wth. type Description Indicator for withholding tax type Text 40 characters User action and values I1 Note

Name Calculation Field name Net Amount

6.67% ISR tax for Mexico

Description

User action and values Select

Note

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SAP Best Practices Field name Rounding Rule Post w/tax amount Accumulation Type Field name No Accumulation Control Field name W/Tax base manual Manual w/Tax amnt No cert. numering

External Financial Accounting Basics (102): Configuration Guide Description User action and values Select Select Note

Description

User action and values Select

Note

Description

User action and values Select Select Select

Note

Define minimun/maximum amounts Base Amount Field name W/Tax code Level Withholding tax amount Field name W/Tax code Level Description User action and values Select Note Description User action and values Select Note

4. Choose back 5. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wth. type Description Indicator for withholding tax type Text 40 characters User action and values I2 Note

Name Calculation Field name Net Amount

IVA 6.67% (Frontera - Factura)

Description

User action and values Select

Note

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SAP Best Practices Field name Rounding Rule Post w/tax amount Accumulation Type Field name No Accumulation Control Field name W/Tax base manual Manual w/Tax amnt No cert. numering

External Financial Accounting Basics (102): Configuration Guide Description User action and values Select Select Note

Description

User action and values Select

Note

Description

User action and values Select Select Select

Note

Define minimun/maximum amounts Base Amount Field name W/Tax code Level Withholding tax amount Field name W/Tax code Level Description User action and values Select Note Description User action and values Select Note

6. Choose back 7. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wth. type Description Indicator for withholding tax type Text 40 characters User action and values I3 Note

Name Calculation Field name Net Amount

IVA 10% (Factura)

Description

User action and values Select

Note

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SAP Best Practices Field name Rounding Rule Post w/tax amount Accumulation Type Field name No Accumulation Control Field name W/Tax base manual Manual w/Tax amnt No cert. numering

External Financial Accounting Basics (102): Configuration Guide Description User action and values Select Select Note

Description

User action and values Select

Note

Description

User action and values Select Select Select

Note

Define minimun/maximum amounts Base Amount Field name W/Tax code Level Withholding tax amount Field name W/Tax code Level Description User action and values Select Note Description User action and values Select Note

8. Choose back 9. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wth. type Description Indicator for withholding tax type Text 40 characters User action and values I4 Note

Name

IVA 4% Transporte (AcreedFact

Calculation Field name Net Amount SAP AG Description User action and values Select Page 144 of 169 Note

SAP Best Practices Field name Rounding Rule Post w/tax amount Accumulation Type Field name No Accumulation Control Field name W/Tax base manual Manual w/Tax amnt No cert. numering

External Financial Accounting Basics (102): Configuration Guide Description User action and values Select Select Note

Description

User action and values Select

Note

Description

User action and values Select Select Select

Note

Define minimun/maximum amounts Base Amount Field name W/Tax code Level Withholding tax amount Field name W/Tax code Level Description User action and values Select Note Description User action and values Select Note

10. Choose back 11. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wth. type Description Indicator for withholding tax type Text 40 characters User action and values I5 Note

Name

IVA 4% Transporte (CteFactura

Calculation Field name Net Amount SAP AG Description User action and values Select Page 145 of 169 Note

SAP Best Practices Field name Rounding Rule Post w/tax amount Accumulation Type Field name No Accumulation Control Field name W/Tax base manual Manual w/Tax amnt No cert. numering

External Financial Accounting Basics (102): Configuration Guide Description User action and values Select Select Note

Description

User action and values Select

Note

Description

User action and values Select Select Select

Note

Define minimun/maximum amounts Base Amount Field name W/Tax code Level Withholding tax amount Field name W/Tax code Level 12. Choose back 13. Save your entries. Description User action and values Select Note Description User action and values Select Note

3.6.2.2 Use

Define Withholding Tax Type for Payment Posting

In this activity you define the withholding tax type for posting at the time of paying. You also have to enter the withholding tax information when entering the document for this withholding tax type.

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Page 146 of 169

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External Financial Accounting Basics (102): Configuration Guide Calculation Withholding Tax Type Define Withholding Tax Type for Payment Posting

Men IMG

Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Calculo Tipo retenciones Definir tipo de retencin: Contabilizacin p.pagos SPRO

Transaction code

1. On the screen DetermineWork Area: Entry select Country Key: MX, and press enter. 2. On the Change View Define Withholding Tax Type: Posting at time of invoice : Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wth. type Description Indicator for withholding tax type Text 40 characters User action and values P1 Note

Name Calculation Group Base Amount Rounding Rule Cash Discount Calculation

ISR 10% (Pago)

Field name Net Amount W/tax comm. Round. C/disc. Pre W/Tx Post w/tax amount

User action and values Select Select Select Select

Note

Accumulation Type Goup Accumulation Type Control Goup Control Field name W/Tax base manual Manual w/Tax amnt W/Tax for pmts No cert. numering Select User action and values Select Select Note Field name No Accumulation User action and values Select Note

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Define minimun/maximum amounts Base Amount Goup Field name W/Tax code Level Withholding tax amount Goup Central Invoice Goup Minimun check Goup Field name Minimun check item level User action and values Select Note Field name No centr. Invoice User action and values Select Note Field name User action and values Select Note User action and values Select Note

4. Choose back General Data Field name Wth. type Description Indicator for withholding tax type Text 40 characters User action and values P2 Note

Name Calculation Group Base Amount Rounding Rule Cash Discount Calculation

IVA 6.67% (Frontera - Pago)

Field name Net Amount W/tax comm. Round. C/disc. Pre W/Tx Post w/tax amount

User action and values Select Select Select Select

Note

Accumulation Type Goup Accumulation Type Field name No Accumulation User action and values Select Note

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Field name W/Tax base manual Manual w/Tax amnt W/Tax for pmts No cert. numering

User action and values Select Select

Note

Select

Define minimun/maximum amounts Base Amount Goup Field name W/Tax code Level Withholding tax amount Goup Central Invoice Goup Minimun check Goup Field name Minimun check item level 5. Choose back General Data Field name Wth. type Description Indicator for withholding tax type Text 40 characters User action and values P3 Note User action and values Select Note Field name No centr. Invoice User action and values Select Note Field name User action and values Select Note User action and values Select Note

Name Calculation Group Base Amount Rounding Rule Cash Discount

IVA 10% (Pago)

Field name Net Amount W/tax comm. Round. C/disc. Pre W/Tx

User action and values Select Select Select

Note

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External Financial Accounting Basics (102): Configuration Guide Field name Post w/tax amount User action and values Select Note

Accumulation Type Goup Accumulation Type Control Goup Control Field name W/Tax base manual Manual w/Tax amnt W/Tax for pmts No cert. numering Define minimun/maximum amounts Base Amount Goup Field name W/Tax code Level Withholding tax amount Goup Central Invoice Goup Minimun check Goup Field name Minimun check item level User action and values Select Note Field name No centr. Invoice User action and values Select Note Field name User action and values Select Note User action and values Select Note Select User action and values Select Select Note Field name No Accumulation User action and values Select Note

6. Choose back General Data Field name Wth. type Description Indicator for withholding tax type User action and values P4 Note

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SAP Best Practices Field name Name

External Financial Accounting Basics (102): Configuration Guide Description Text 40 characters User action and values IVA 4% Transporte(AcreedPago) Note

Calculation Group Base Amount Rounding Rule Cash Discount Calculation Field name Net Amount W/tax comm. Round. C/disc. Pre W/Tx Post w/tax amount User action and values Select Select Select Select Note

Accumulation Type Goup Accumulation Type Control Goup Control Field name W/Tax base manual Manual w/Tax amnt W/Tax for pmts No cert. numering Define minimun/maximum amounts Base Amount Goup Field name W/Tax code Level Withholding tax amount Goup Central Invoice Goup Minimun check Goup Field name Minimun check item level User action and values Select Note Field name No centr. Invoice User action and values Select Note Field name User action and values Select Note User action and values Select Note Select User action and values Select Select Note Field name No Accumulation User action and values Select Note

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7. Choose back 8. Press Save

3.6.2.3 Use

Define Withholding Tax Codes

In this activity you define the withholding tax codes.

Activities
Define the required withholding tax codes.

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Calculation Withholding Tax Code Define Withholding Tax Codes Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Calculo Indicador de retencin Definir indicador de retencin de impuestos SPRO

Men IMG

Transaction code

1. On the screen DetermineWork Area: Entry select Country Key: MX, and press enter. 2. On the Change View Define Withholding Tax Type: Posting at time of invoice : Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description Base amount Field name Percentage subjet to tax User action and values 100% Note User action and values I1 01 ISR 10% (Factura) Note

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Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 10.0000 % Note Note

Calculation Field name W/Tax Rate 4. Choose back 5. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description Base amount Field name Percentage subjet to tax Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 6.6700 % Note Note User action and values 100% Note User action and values I2 01 IVA 6.67% (Frontera - Factura) Note

Calculation Field name W/Tax Rate

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6. Choose back 7. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description Base amount Field name Percentage subjet to tax Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 10.0000 % Note Note User action and values 100% Note User action and values I3 01 IVA 10% (Factura) Note

Calculation Field name W/Tax Rate 8. Choose back 9. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description User action and values I4 01 IVA 4% Transporte (AcreedFact Note

Base amount Field name Percentage subjet to tax User action and values 100% Note

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Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 4.0000 % Note Note

Calculation Field name W/Tax Rate 10. Choose back 11. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description User action and values I5 01 IVA 4% Transporte (CteFactura Note

Base amount Field name Percentage subjet to tax Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 4.0000 % Note Note User action and values 100% Note

Calculation Field name W/Tax Rate 12. Choose back

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13. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description Base amount Field name Percentage subjet to tax Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 10.0000 % Note Note User action and values 100% Note User action and values P1 01 ISR 10% (Pago) Note

Calculation Field name W/Tax Rate 14. Choose back 15. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description Base amount Field name Percentage subjet to tax User action and values 100% Note User action and values P2 01 IVA 6.67% (Frontera - Pago) Note

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Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 6.6700 % Note Note

Calculation Field name W/Tax Rate 16. Choose back 17. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description Base amount Field name Percentage subjet to tax Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 10.0000 % Note Note User action and values 100% Note User action and values P3 01 IVA 10% (Pago) Note

Calculation Field name W/Tax Rate 18. Choose back

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19. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Wthjld W/Tax Code Description User action and values P4 01 IVA 4% Transporte(AcreedPago) Note

Base amount Field name Percentage subjet to tax Posting Field name Post indicador User action and values 1 - Standard posting: Bank/vendor/customer line item reduced User action and values 4.0000 % Note Note User action and values 100% Note

Calculation Field name W/Tax Rate 20. Choose back 21. Press Save.

3.6.3 3.6.3.1 Use

Company Code Assign Withholding Tax Types to Company Codes

In this activity you assign withholding tax categories to company codes.

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Company Code Assign Withholding Tax Types to Company Codes

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SAP Best Practices Men IMG

External Financial Accounting Basics (102): Configuration Guide Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Sociedad Asignar tipos de retencin a las sociedades SPRO

Transaction code

1. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: Oblig. To W/tax until: User action and values Select 01.01.2000 31.12.9999 Note User action and values 1000 I1 01 Note

2. Choose Back 3. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: Oblig. To W/tax until: User action and values Select 01.01.2000 31.12.9999 Note User action and values 1000 I2 01 Note

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4. Choose Back 5. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: Oblig. To W/tax until: 6. Choose Back 7. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: Oblig. To W/tax until: User action and values Select 01.01.2000 31.12.9999 Note User action and values 1000 I4 01 Note User action and values Select 01.01.2000 31.12.9999 Note User action and values 1000 I3 01 Note

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8. Choose Back 9. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: Oblig. To W/tax until: Customer Data Group Customer data 10. Choose Back 11. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: User action and values Select 01.01.2000 Note User action and values 1000 P1 01 Note Field name Subject to w/t User action and values Select Note User action and values Select 01.01.2000 31.12.9999 Note User action and values 1000 I5 01 Note

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SAP Best Practices Group

External Financial Accounting Basics (102): Configuration Guide Field name Oblig. To W/tax until: User action and values 31.12.9999 Note

12. Choose Back 13. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: Oblig. To W/tax until: 14. Choose Back 15. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: Oblig. To W/tax until: User action and values Select 01.01.2000 31.12.9999 Note User action and values 1000 P3 01 Note User action and values Select 01.01.2000 31.12.9999 Note User action and values 1000 P2 01 Note

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16. Choose Back 17. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Withhld Tax type Recipient type Vendor Data Group Vendor Data Validity Period Field name With/tax agent W/Tax Obligated From: Oblig. To W/tax until: 18. Choose Back 19. Choose Save User action and values Select 01.01.2000 31.12.9999 Note User action and values 1000 P4 01 Note

3.6.3.2 Use

Activate Extended Withholding Tax

In this activity you activate extended withholding tax. SAP provides you with two procedures for processing withholding tax: "Standard" and extended withholding tax. "Standard" withholding tax is the procedure that has always been supported by the system. It offers you the following features:

Withholding tax for accounts payable Withholding tax calculation during payment Withholding tax code per vendor line item

Extended withholding tax provides the following additional features:

Multiple withholding taxes per customer or vendor line item

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Withholding tax calculation for partial payments

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Company Code Activate Extended Withholding Tax Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Sociedad Activar retencin de impuestos ampliada SPRO

Men IMG

Transaction code

1. On the New Entries: Details of Added Entries screen, make the following entries: General Data Field name Company Code Company Name Ext.W/Tax 2. Choose Save. User action and values 1000 Sociedad 1000 Select Check Box Note

3.6.4 3.6.4.1 Use

Posting Define Accounts for Withholding Tax to be Paid Over

In this activity you define the accounts for the withholding tax to be paid over.

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting Posting Accounts for Withholding Tax Define Accounts for Withholding Tax to be Paid Over Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Contabilizacin Cuentas para la retencin de impuestos Almacenar cuentas Page 164 of 169

Men IMG

SAP AG

SAP Best Practices

External Financial Accounting Basics (102): Configuration Guide para la retencin de impuestos a pagar

Transaction code

SPRO

3. On the screen enter Chart of Accounts select Chart of Accounts: 0010, and press enter. Field name Chart of Accounts Transaction Field name Debit Credit User action and values 0010 WIT User action and values 40 50 Note Note

4. On the Change View Accounting Maintain: Automatic Posts / Posting Keys screen,

5. On the Change View Accounting Maintain: Automatic Posts / Rules screen, Field name Debit/Credit Withholding tax Code Withholding Tax Type 6. select New Entries. 7. On the Change View Accounting Maintain: Automatic Post Accounts screen, Account Assigment Withholdind Tax type I1 I2 I3 I4 I5 P1 P2 P3 P4 Withholding Tax Code 01 01 01 01 01 01 01 01 01 Account 216040 216030 216030 216030 216030 216040 216030 216030 216030 User action and values Unselect Select Select Note

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8. Choose Back 9. Choose Save.

3.6.5 3.6.5.1 Use

Reporting Define Form Names for Extended Reporting

In this activity you define the names of the forms for the withholding tax return to your vendors. You can define them based on a comany code and a form ID. You can use the form ID to define country-specific forms. To create a return, each user can access the appropriate country-specific form by entering the form ID in the country variant field.

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Report Define Form Names for Extended Reporting Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Notificacin Asignar formularios p.declaracin fiscal retenciones SPRO

Men IMG

Transaction code

1. On the screen DetermineWork Area: Entry select Country Key: MX, and press enter. 2. On the Change View Formulae for Withholding tax certificates: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: FIELD Company code Form ID Sapscript form 4. Choose Save: Form 1000 MX F_RFKQST20_MX

3.6.5.2 Use

Assign Forms for Withholding Tax Certificates

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Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Report Assign Forms for Withholding Tax Certificates Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Notificacin Asignar formularios p.certificados de retencin SPRO

Men IMG

Transaction code

1. On the screen DetermineWork Area: Entry select Country Key: MX, and press enter. 2. On the Change View Formulae for Withholding tax certificates: Overview screen, select New Entries. 3. On the New Entries: Details of Added Entries screen, make the following entries: Withholdind Tax type I1 I2 I3 I4 I5 P1 P2 P3 P4 4. Choose Save: F_RFKQST20_MX F_RFKQST20_MX F_RFKQST20_MX F_RFKQST20_MX Form F_RFKQST20_MX F_RFKQST20_MX F_RFKQST20_MX F_RFKQST20_MX

3.6.6 3.6.6.1 Use

Generic Withholding Tax Reporting Define Output Groups

In this IMG activity, you define output groups for the Generic Withholding Tax Reporting program. For each output group, specify what lists, printouts, and files it covers, and which accounting documents the program is to read the withholding tax items from (accounts payable, accounts receivable, or both). Requirements If you want to create printouts, you have created the Smart Forms you need (see Define Smart Forms).

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If you want to create a DME file, you have defined the DME format (see Define DME Formats). Standard settings The standard SAP System contains several output groups for different purposes in different countries. These output groups use, for example, sample DME trees for preparing withholding tax returns as a DME file, or sample Smart Forms for preparing withholding tax certificates. The sample content enables you to start working with the withholding tax solution and reports more quickly. We recommend that you copy the content that you need and adapt the copies to your own needs, using the information from the documentation to help you.

Procedure
Access the activity using one of the following navigation options: IMG Menu Financial Accounting (New) General Ledger Accounting (New) Withholding Tax Extended Withholding Tax Generic Withholding Tax Reporting Define Output Groups Gestin financiera (nuevo) Parametrizaciones bsicas de gestin financiera (nuevo) Retencin de impuestos Retencin de impuestos ampliada Declaracin fiscal (general) Definir grupos de salida. SPRO

Men IMG

Transaction code

5. On the Change View Define Outputs Groups: Overview screen, select New Entries. 6. On the New Entries: Details of Added Entries screen, make the following entries: FIELD Process Type Output group Ctry-sp.w/hld name Header 1 Read Withholding Tax Items From Error List Title Form Type Smart Form Form Type Tax Ref 1. Form 1000 MX CERT.RET.IVA/IMPT.RENTA MXICO CERT.RET.IVA/IMPT.RENTA MXICO 2 Vendor Payments, including down and partial payments

CERT.RET.IVA/IMPTO.RENTA MXICO CERT.RET.IVA/IMPTO.RENTA MXICO Smart Form IDWTCERT_MX Smart Form MX_RFC

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External Financial Accounting Basics (102): Configuration Guide

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