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ABC PAKISTAN

PERIOD ENDED: JUNE 30, 2008


STATUTORY BOOKS

S.NO SECTION REGISTER PROCEDURE TO BE PERFORMED WORK DONE


REFERNCE NAME
1 Companies Register of Check that every mortgage or charge created is We have checked that the register of
Ordinance, mortgages & entered in the said register. mortgages and charges is maintained by
1984 (CO) charges the company and is complete.
section 135
Check that a brief description in respect of Further, we have checked that a brief
property mortgaged, amount of mortgage and description in respect of property
names of mortgagees is mentioned. mortgaged, amount of mortgage and
names of mortgagees is mentioned.

2 CO section Register of Check that register is kept which states particulars We have checked that a register of
205 directors, about directors, CEO, managing agent, secretary, directors, officers, etc is kept by the
officers etc. chief accountant, auditors & legal advisors. company. However, we have noted that
register of legal advisers have not been
maintained by the client. Noted as a CM.
Ensure that the number of directors comply with
the minimum number of directors as prescribed
by section 174. We have ensured that the number of
directors complies with the minimum
number of directors as prescribed by
Check that particulars in respect of present name, Section 174.
father's name, name of husband, NIC number, and
residential address, and nationality, particulars of We have checked that the following
other office or directorship he holds are particulars are mentioned.
mentioned.
ABC PAKISTAN
PERIOD ENDED: JUNE 30, 2008
STATUTORY BOOKS

S.NO SECTION REGISTER PROCEDURE TO BE PERFORMED WORK DONE


REFERNCE NAME
3 CO section Register of Check that a register is maintained that lists all Such register is maintained by the
219 contracts, such contracts, arrangements and appointments in company, however, particulars required to
arrangements which directors, officers are interested with be mentioned in the said register were not
and particulars such as date of contract, names of mentioned. Noted as CM.
appointments parties, principal terms and conditions, date on
in which which it was placed in front of directors, names
directors, etc. of directors who voted for and against the
are interested contract or who were neutral, name of the person
interested and his extent of interest. Ensure that
entry in the register was made within 7 days of
director's meeting in which the contract was
approved.

4 CO section Register of Check that a register is maintained that states The said register is maintained by the
220 director's number, amount and description of shares held by company.
shareholding directors, CEO, managing agent, chief
accountant, secretary, auditor, any other person
having at least 10% of beneficial interest in the
company.
ABC PAKISTAN
PERIOD ENDED: JUNE 30, 2008
STATUTORY BOOKS

S.NO SECTION REGISTER PROCEDURE TO BE PERFORMED WORK DONE


REFERNCE NAME
5 CO section Register of Check that a register of members is maintained We have checked that a register of
147 members that enlists for each member his name, father's members is maintained, stating the
name / husband's name, nationality, address, particulars as specified in the said section.
occupation, statement of shares held by him, date
at which he was entered in the register, date on
which he ceased to be a member and reason for
ceasing to be a member. Every public company
(having more than 50 members) shall also
maintain an index of members and shall update it
within 14 days of any change in register.

6 CO section Minutes of Check that a minute’s book is maintained that We have checked that a minute book is
173 proceedings details a fair and accurate summary of maintained by the company that details a
of general proceedings of all general meetings and meetings fair and accurate summary of proceedings
meetings and of directors along with the name of participants to of all general meetings and meetings of
directors such meetings. directors’ along with the names of
participants to such meetings.

7 Legal Adviser Certificate of Check that the legal advisers of the company do Such certificates are not obtained by the
Rules, 1975 Legal not serve as legal advisers of so many numbers of company. Noted as CM.
Advisers companies greater than three times the number of
partners in the firm and, a certificate is
maintained by the company to this effect.