DEPARTMENT OF EDUCATION

The Townsend Building 401 Federal Street Suite 2 Dover, Delaware 19901-3639 DOE WEBSITE: http://www.doe.k12.de.us

Mark T. Murphy
Secretary of Education Voice: (302) 735-4000 FAX: (302) 739-4654

August 20, 2013

Freeman L. Williams, Ed.D., Superintendent Christina School District 600 N. Lombard Street Wilmington, DE 19801-4499 Dear Dr. Williams: Thank you for your participation in Christina’s end-of-year performance evaluation. At this time, the Delaware Department of Education is withholding your district’s Race to the Top (RTTT) funding for Fiscal Year 2014 (Yr. 4) based upon departmental notification in accordance with previous communication, your RTTT MOU, and previous notifications of grant award (NOTOGs). Additionally, based upon previously allocated RTTT funding, your District’s Yr. 4 programmatic/budgetary amendment is still required to be submitted by September 17, 2013. The Department will review upon receipt in accordance with DDOE policy outlined below. As outlined in the RTTT LEA Implementation Support Guide, annual funding decisions are based on the LEA’s progress and performance over the course of the previous grant year. The Department of Education shares a final end-of-year performance overview that outlines commendations, recommendations, and expectations based on the District’s performance evaluation. All RTTT funding is contingent upon the District’s willingness to comply with expectations set forth by the Department. Christina School district is currently out-of-compliance with RTTT expectations. Example expectations may include:  “DDOE expects the district to strengthen the use of DPAS II as a tool to drive educator improvement. Sample evidence that would demonstrate the district has done this includes: new communications to educators about the purpose and use of DPAS II; written policies that show how DPAS II data will be used in professional development and staffing decisions; sample improvement plans developed by district administrators.” “DDOE expects the district to move “off-track/not-started” career pathway activities back on-track, or to submit an amendment for any activities more than 3 months delayed. Sample evidence that would demonstrate the district has done this includes: a written district career pathway guide; job descriptions and additional funding for new career pathways; data on the number of applicants to district career pathways and the number of individuals selected for those roles.

THE DELAWARE DEPARTMENT OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. IT DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, MARITAL STATUS, DISABILITY, AGE, GENETIC INFORMATION, OR VETERAN’S STATUS IN EMPLOYMENT, OR ITS PROGRAMS AND ACTIVITIES.

Please note: Race to the Top funds may be suspended or withheld at any time if an LEA is found to be out of compliance with applicable requirements – e.g., if an LEA is out of compliance with the original MOU by not providing the required 90 minutes of weekly collaborative planning time. For the majority of school districts, the Department anticipates FY14 funds becoming available on or around August 26th. Your allocation would typically mirror your Year 4 budget request as outlined in ESPES, less the District’s cost share if those services were requested this year. The Department will draw the District’s cost-share from remaining RTTT funds if the District remains out-of-compliance. The potential Yr. 4 allocation below also includes the estimated Year 3 rollover, which may also be withheld pending Departmental review of a budgetary/programmatic review of a districtsubmitted RTTT amendment. Below is a breakdown of Christina School District’s potential Year 4 allocation: ESPES Year 4 request: Less Cost Share: Rollover as of August 19, 2013: Potential Yr. 4 RTTT allocation: $2,396,850 (Currently in Withholding Status) (9,000) 1,013,002 _________ $ 3,400,852

Upon receipt of the District’s formal notification of grant award, all districts with significant Yr. 3 funds remaining need to stipulate how those funds will be allocated (e.g. submit new budget summary/amendment(s) for potential Yr. 3 rollover funds). The Department encourages all districts to use this opportunity to revisit their Year 4 budget and submit amendment(s) to reflect anticipated programmatic changes. As a reminder, changes to activities that exceed 15% or $50,000 of the current approved budget require an amendment. Sincerely,

Mark T. Murphy Secretary of Education MTM:CR:bc cc: Robert Silber Kelli Racca David Blowman Susan Haberstroh Christopher Ruszkowski Cathy Wolfe

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