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To:
From:
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Subject:
Recommendation(s):
Executive Summary:
Analysis/Discussion:
Fiscal Impact:
Budgeted (yes/no)
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Previous Council
CITY OF CARMEL-BY-THE-SEA
Council Report
September 10, 2013
Honorable Mayor and Members of the City Council
Jason Stilwell, City Administrator
Heidi Burch, City Clerk
Consideration of a Resolution approving the use of the Sunset Center
Theater by the Carmel Public Library Foundation on April 24, 2014 for its
Authors with Authors fundraising event.
Adopt the Resolution.
The Carmel Public Library Foundation (CPLF) is requesting one of
the City's free use days for the Sunset Theater on April 24, 1024,
for its Authors with Authors fundraising event. This event, which
will feature a wine reception and book signing with noted
authors, will benefit the Carmel Public Library Foundation.
The City has five "free use" days at Sunset Center each fiscal year
that the City Council may allocate to non-profit organizations. So
far this fiscal year, the City has allocated two of its five available
free days. (See Attached chart)
There is no fiscal impact associated with this recommendation,
however, the value of a free day to an organization is $2,000.
Funding Source( general fund, grant, state)
n/a
Action/Decision History: This is the third consecutive year that CPLF has requested a free use
day. The Council has approved both previous requests.
Reviewed by:
City Administrator ~ City Attorney 0
Asst. City Admin.
Public Safety Dir
0
0
Dir of CPB
Library Dir
0
0
Administrative Services 0
Dir of Public Svcs
Other
0
0
4
3
"Free Use" Days Al located
I
July 2009- July 2010- July 2011- July 2012- July 2013-
Program June 2010 June 2011 June 2012 June 2013 June 2014
Carmel Foundation 1 1 1 1
Carmel Garden Club 1 1 1
Carmel Authors & Ideas 2 1 1 1
Carmel Art & Film Festival 1 1 1 1 1
Carmel Youth Center 1
Carmel Music Society 1 1
Carmel Public Library Foundation 1 1
!Total "Free Use" Days Allocated
II
5
I I
5
I I
5
I I
5
I I
21
Prepared by dall en 8/ 29/ 2013 Page 1
44
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
APPROVING THE USE OF THE SUNSET CENTER THEATER BY THE
CARMEL PUBLIC LIBRARY FOUNDATION FOR ITS
AUTHORS WITH AUTHORS EVENT ON APRIL 24, 2014
WHEREAS, the City has free use days available for non-profit civic organizations that
provide a public service to the Carmel community; and
WHEREAS, the Carmel Public Library Foundation is a non-profit organization which
has requested one free use day on April24, 2014; and
WHEREAS, the purpose of the free use day requested by the Carmel Public Library
Foundation is for its annual Authors with Authors fundraising event.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA DOES:
1. Approve one free use day ofthe Sunset Center Theater on April 24, 2014 as
described in the Agreement between the City and the Sunset Center Cultural, Inc.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-
BY-THE-SEA this lOth day of September, 2013, by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
SIGNED:
ATTEST:
Jason Burnett, MAYOR
Heidi Burch, City Clerk
45
CARMEL PUBLIC
Lll}RARY FOUNDATION
Jason Stilwell
City Administrator
Carmel-by-the Sea City Hall
POBoxCC
Carmel, CA 93921
August 12, 2013
Dear Jason,
The Carmel Public Library Foundation respectfully requests consideration of our request to be
granted one of the City of Carmel 's "free use days" at the Sunset Center Theater. We plan to hold
our third fundraising benefit next spring, Thursday, April24, 2014. The event,
The EJ1tiol'1, will feature renowned mystery writers including New York Times
bestselling authors Jeffrey Deavers and John Lescroart.
Set in the beautiful Sunset Center Theater, our annual fundraising benefits highlight national
renowned authors, historians and scholars. Proceeds from the evening will benefit the Carmel Public
Library Foundation whose mission is to fund the Carmel Public Library, to keep the doors open and to
maintain the library' s preeminence as a steward and cherished cpltural institution on the Central Coast
of California. Tickets to the program are typically $50, and include a wine reception.
Thank you for your consideration of our request. We hope to make this a successful and profitable
event furthering our mission to fund the Library. Please let me know if you require any additional
infarmation or documentation.
cc:
Janet Bombard, Library Director
Heidi Burch, Assistant City Manager
Leslie Snorf, CPLF President
Nancy Collins, Library Trustee President
.J
P.O. Box 2042, Carmel-by-t he-Sea, CA 93921 t el (831) 624-281 1 fax (831 ) 626-1788 www.hm-lib.org
..
"I Pnnted on recycled paper
46
Voted National Sportswriter of the Year 11 times • Author of ten books including, Who's Your Caddy? and Missing Links
"One of the funniest
humans on the planet."
- THE NEW YORK DAILY NEWS
Thursday, May 9, 2013
Sunset Center, Carmel
San Carlos Street at Ninth Avenue, Carmel, California
Wine Tasting - 6 pm • Program - 7 pm
TICKETS: $55 per person (including Wine Tasting)
Purchase tickets online at www.sunsetcenter.org
Phone: (831) 620-2048
.. ,,,,,, ..
IJ UnionBank· I s : N J ~ ~ ~ ~ ~ ' f
CARMEL PUBLIC LIBRARY FOUNDATION
P.O. Box 2042, Carmel, CA 93921-2042 • (831) 624-28 11
www.carmelpubliclibraryfoundation.org
PRESENTING EVENT SPONSOR
47
LI STEN ING
B E L OW THE
N 0 I 5 E
CARMEL PUBLIC LIBRARY
FOUNDATION
presents
AUTHORS
with AUTHORS
An Evening to Benefit the
CARMEL PUBLIC
LIBRARY FOUNDATION
Thursday, May 3, 2012
7:00 pm - Wine Reception & Book Signing
8:00 pm - Program
Sunset Center Theater
San Carlos St reet at Nint h Ave
Carmel, California
Tickets $55 per person (i ncluding reception)
Call the Sunset Center Box Office
(831) 620-2048 or purchase tickets online at
www.sunsetcenter. org
CARMEL PUBLIC LIBRARY FOUNDATION
PO Box 2042, Carmel, CA 93923 (831) 624-2811
www.carmelpubliclibraryfoundation.org

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