Saudi Arabian Airlines

FINANCIAL ACCOUNTING ASSET ACCOUNTING FIXED ASSETS USER TRAINING MANUAL

2008 Version: 01

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Table of Contents

Table of Contents .........................................................................................................2 1 Course Overview .......................................................................................................4 1.1 Course Goals ...............................................................................................4 1.2 Target Audience...........................................................................................4 1.3 Prerequisites ................................................................................................4 2 Curriculums................................................................................................................5 2.1 Pre Requisite Training:.................................................................................5 3 Business Impact ........................................................................................................6 3.1 Key Impacts .................................................................................................6 3.2 Glossary.......................................................................................................6 3.3 Post Go Live Support Process: ....................................................................6 4 Course Introductions: Overview.................................................................................7 5 Practical Components................................................................................................8 6 Unit 1: Asset Master Data: Create asset AS01 ........................................................17 1.1 Creating Fixed Asset Master Data .............................................................17 1.2 Screen Tabs for Fixed Assets. ...................................................................20 7 Unit 2: Change Asset master – AS02 ......................................................................30 2.1 Changes of cost centre ..............................................................................32 8 Unit 3: Display Asset Master AS03 ..........................................................................33 9 Unit 4: Lock Fixed Asset: AS05 ...............................................................................40 10 Unit 5: Asset Accounting- Business Transactions F-90 .........................................42 5.1 Asset Acquisition........................................................................................42 5.2 Asset Acquisition with Vendor....................................................................42 5.3 View Asset Values AW01N ........................................................................47 11 Unit 7: Asset Acquisition without Vendor: ABZON .................................................49 12 Unit 8: Asset under Construction: AIAB .................................................................54

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13 Unit 9: Lease Assets ASO1 ...................................................................................61 9.1 Create Lease Assets AS01 ........................................................................61 9.2 General Leasing Tabs on Screen:..............................................................63 14 Unit 10: Entering the Opening Entry AS03.............................................................66 15 Unit 11: Revaluation of Fixed Assets ABAW..........................................................68 16 Unit 12: Asset Retirement-With or Without Revenue: F-92....................................73 12.1 Case # 1 Asset Retirement With revenue ................................................73 12.2 Case # 2 ABAVN......................................................................................79 17 Unit 13: Asset Transfers AS02...............................................................................83 13.1 Change of Cost Centre ............................................................................83 13.2 Change of Business Area: AS02..............................................................87 13.3 Change of Asset Class: ABUMN..............................................................91 18 Unit 14: Edit Asset Document/Reverse Asset Document: AB02/AB03 ..................95 14.1 Edit Asset Document................................................................................95 14.2 Reverse Asset Document: AB08..............................................................98 14.3 Reverse Normal: Assets Document .........................................................98 14.4 Reverse Capital Work In progress (CWIP) Document AIST ..................103 19 Unit 15: Periodic Processing AFAB .....................................................................108 15.1 Depreciation Run ...................................................................................108 15.2 Unplanned Depreciation: ABAA .............................................................120 20 Unit 16: Asset Fiscal Year Change: AJRW ..........................................................123 16.1 Asset Fiscal Year Change: AJRW..........................................................123 16.2 Asset Year –End Closing Execute: AJAB ..............................................130 16.3 Asset Values ..........................................................................................136 21 Unit 17: Asset Account Information Systems .......................................................137 17.1 Standard Sap Reports............................................................................137 17.2 Asset History Sheet................................................................................138 17.3 Depreciation Values ...............................................................................139 22 LEGEND ..............................................................................................................140

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1 Course Overview
This course will focus on how SAP Accounting for Fixed Asset module manages general assets, transactions, retirements, changes and other activities. This will also include Fiscal year management, depreciation of assets. The starting point of the course will introduce the concept of Fixed Asset Master Records and data through creation, changing and management of assets and will give explanations with regards as to how they will relate to transactional processes. The course will also touch on the structures of Fixed Asset Accounting as a financial record and their significance to processes that are critical to the business accounting in the recording of accounting transactions such as revenues, adjustments, changes, depreciation and retirements/scrapping of assets and also assist in areas of internal and external reporting. Master records fields and their impact on transactional processing will also be under focus. During course trainees will be taken through the steps in the creation of the fixed asset Master records execute transactional processes in areas of: parking, posting, document changing, accounts, depreciation and document reversals, fiscal year closing and reporting. Course Version: 2008 - Version 1 Duration 5 Days 1.1 Course Goals At the completion of the course the delegates should be able to; 1. Overview of the SAP ERP MRO System – Financials- FI_AA 04 2. Understanding Company Codes, Classes, Types and SAP numbering of Assets 3. Understand SAP language and Financial Accounting Module 4. Creation and Managing Fixed Assets 5. Changing Fixed Assets 6. Acquisitions of Assets 7. Access to Transactions, between clients, Vendors and the Business 8. Depreciation, Scrapping Assets and Locking Assets 9. Fiscal Year Closing 10. Reporting 1.2 Target Audience • All Phase 1 SAP End Users 1.3 Prerequisites • Essential PC Literacy and Full completion of SAP Basic Navigation Training • Accounting in English – ( English skills required- above learner standards levels)

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2 Curriculums

Finance Course Curriculum. FI_01 FI_02 FI_03 FI_04 FI_05 FI_06 FI_07 2.1 Pre Requisite Training:
Course SAP 01 English (Standard Levels) Financial Accounting Content Sap Basics and Sap Navigation Training Pass level or have a good command of the English language Good understand of the Business and Financial Accounting Practices

GL Accounting Accounts Payable Accounts Receivable Fixed Assets Funds Management Bank Accounting FI Executive & Management

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3 Business Impact

3.1 Key Impacts
Business Process Fixed Assets Impact: The impact of the new Fixed Asset course on Saudi Airlines is limited. The asset process is similar to that which is in existence, but SAP will replace the existing accounting system used for Fixed Asset system, as well as integrate with the GL with all other Finance and Procurement systems. At a later stage there will be further integration with Human Resource Management, Aircraft Maintenance and General Maintenance.

3.2 Glossary
Terminology SAP Meaning comments

3.3 Post Go Live Support Process:
Contact Telephone No: 4000 Email: ithelpdesk@saudiairlines.com.au LAN: http://ahd.sv.net Any queries should be logged with the Saudi Airlines Help Desk: Please dial 4000

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4 Course Introductions: Overview
FI _04 – Asset Accounting This course provides an overview of Fixed Asset Accounting within SAP. Users will be able to maintain asset master data, process transactions throughout the asset life cycle, and generate asset reports. The medium of instruction will include a Power Point presentation and hands on exercises. The functions for handling tangible and intangible assets enable you to illustrate and document the development of fixed assets for accounting purposes. Asset accounting is a subsidiary ledger of the general ledger and is used to manage and document in detail fixed asset transactions. In Fixed Asset accounting, you can update depreciation and changes to asset balance sheet values in asset accounting. You can also make various account assignments to cost accounting for these transaction types. As a result of the integration in the SAP AG System, Asset Accounting (FI-AA) transfers data directly to and from other SAP AG components. For example, you can post from the retirements fiscal year data a component directly to FI-AA. Locking, reversal and scrapping including updating changes, company codes and asset number information with or without vendors.

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5 Practical Components

Note
This training document does not serve to meet all your needs for the knowledge of the SAP AG System. It should be treated as a supplement and/or guide to your daily work and nothing further. This training document/manual will only provide explanation of the key and mandatory data fields and not all of the fields appear on the screen. However, users may use the online help facility provided by SAP AG system by placing the cursor on the field that requires explanation and click the [ ? ] icon.

Please note: The screen displays on SAP Web Gui will be a little different in display only, not functional purposes. Business Case Catalogue
No. 1 Business Case ID FIAA01 Business Case Description Create Asset Master Data Remarks Asset Master for Asset Under Construction will be created once relevant Internal Order has been created

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

FIAA02 FIAA03 FIAA04 FIAA05 FIAA06 FIAA07 FIAA08 FIAA09 FIAA10 FIAA11 FIAA12 FIAA13 FIAA14 FIAA15 FIAA16 FIAA17 FIAA18 FIAA19 FIAA20

Change Asset Master Data Create Sub Asset Display Asset Master Data Lock Asset Delete Asset With Vendor Acquis. w/Autom. Offsetting Entry Clearing Offsetting Entry Post Capitalization Distribute Settle Transfer within Company Code Intercompany Asset Transfer With Customer Asset Sale Without Customer Asset Retirement by Scrapping Subsequent Revenue Subsequent Costs WriteUp

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Process Flows: Diagram 1 as per Business Blue print.

Figure xx1

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Asset Master Data: Diagram 2

Figure xx2

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Asset Master Deletion: Diagram 3

Figurexx3

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Capital Project Cycle: Diagram 4

Figurexx4

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Asset Acquisition: Diagram 5

Figure xx5

Asset Retirement: diagram 6

figure xx6

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figure xx7

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Depreciation

1. Need to run depreciation

2. Depreciation Posting Run (AFAB)

3. Select background jobs (SM37)

Yes 5. Display asset values (AW01) 4. Any errors?

No

Change Asset Master Record

Periodic Reports

figure xx8 Year End Closing

Yes

Asset Department

1. Need to process year end

2. Has final period dep been run?

3. Run successful? No

5. Change Fiscal Year

Close Last Fiscal Year

No 5.Resolve Errors and Run Depreciaiton Again

Related Process

Depreciation

Periodic Reports

figure xx9

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Business Processes
No. 1 Title Asset master Record Creation Asset Master Record Maintenance Description This process covers the creation of single and multiple asset master records. It also covers assigning newly created assets to project settlement rules. This process covers asset master record changes. Where there is a change in location E.g. Between regions or cost centres, the master data can be changed accordingly. Where there is a change between asset classes, a transfer should be performed. This process covers the asset Lock functionality in SAP. Locked asset can not receive any financial postings. This process covers assets that must be deleted. This can only be performed on assets with NO transactional data. Where this is not the case, the asset must first be retired and after one year in the system it can be deleted. This process covers the capitalisation of costs to Fixed Assets. Capitalization using asset under construction as well as direct capitalization processes are covered. This process covers the removal of an asset or part of an asset from the asset portfolio. This removal of an asset (or part of an asset) is posted from a bookkeeping perspective as an asset retirement. This process covers the transfer of assets between classes or areas. Either when the incorrect asset class was used or if the asset was capitalised to unclassified assets and later transferred to classified assets. It is also used to transfer assets between company codes, regions or areas. This process covers the calculation and execution of asset depreciation based on the remaining asset useful life and depreciation method. i.e. Straight line. The depreciation costs are posted to the assigned assets’ cost centre on a monthly basis. This process will cover the value correction using standard transactions provided by SAP. Incorrect posted transactions can be reversed in SAP. Audit trail of reversal is maintained in the system. This process covers the opening and closing of asset fiscal years. This process checks that all depreciation in a given period has been posted. It also checks if there are errors or incomplete entries for any assets.

2

3 4

Locking an Asset Asset Master Record Deletion

5

Asset Acquisition

6

Asset Retirement

7

Transfer

8

Depreciation

9 10 11

Manual Value Correction Asset Document Reversal Year End Closing

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6 Unit 1: Asset Master Data: Create asset AS01

1.1 Creating Fixed Asset Master Data Use: If you acquire a new fixed asset for the business which has no master data existing in the system, you need to create the master data for the asset in the system before you can create any transactions against this asset. Action by an Authorized trained staff only. Menu Path and Transaction Number: To create the fixed asset master number use transaction code: ASO2 or use the following menu path Accounting→Financial Accounting→Fixed Assets→Asset→Create→ Asset Procedure
...

1. 2.

Choose → Accounting Path to follow: →Financial Accounting → Fixed Assets →Create→ Asset

3. The window opens in mode order. 4. Choose → Double click on Asset. 5. Screen: Asset Master Data screen will be displayed 6. On screen “Create Asset: Initial Screen”, enter information in the fields as specified in the table below: -refer to Title Bar name. 7. Note: The screen curser will default into the asset class: 8. Specify at least an asset number and a name for the asset.

9. Hit enter or click on the icon (Goto: page 20 in the manual to continue with the process)

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Note:

Remember to locate your desktop Icon first and then login into the SAP system. Use your Basic Navigation training documents for help to action this process. Enter your user Id and Password and hit enter on the keyboard. Once you have followed the menu path the main menu- SAP Easy Access will be displayed as per figure A1 on page 18 Figure A1

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Follow this menu path: Accounting→Financial Accounting→Fixed Assets→Asset→Create→ Asset Procedure: 10. Choose Accounting
...

11. Path to follow: →Financial Accounting → Fixed Assets →Create→ Asset

12. The window opens in mode order. 13. Choose → Double click on Asset. 14. Screen: Asset Master Data screen will be displayed 15. On screen “Create Asset: Initial Screen”, enter information in the fields as specified in the table below: 16. Note: The screen curser will default into the Asset class: 17. Specify at least an Asset class or select a name for the asset from the icon button as per figure 1 on this page.

1. Curser will default to this field

Figure 1

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Field Name
Asset class Company code Number of similar assets

Description
Classification of the asset Enter your Company Code Number of similar assets that you want to create in the system when you save.

R/O/C Comments
R R O Use drill-down to locate the asset class

Reference: Asset Sub-number Company code

The reference asset that you are copying from

O

This function enables you to create multiple similar assets in one master transaction. These assets initially only differ in their asset numbers. When you save, you can also enter a description and inventory number for each individual record. (Refer to page 20 for details) Check the data before you copy

1. <Enter> or if click on the icon next tab 1.2 Screen Tabs for Fixed Assets.

you will be asked to save, click on the

New Screen: Create Asset: Master Data- General Tab highlighted in dark blue on screen as per figure 2 on page 21. Process of creation and field names and prompts are as follows.

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Figure 2

Note: General Tab information displayed for Asset: (Highlighted in Dark blue on screen)

If asset doesn’t exist, this is the message displayed As per figure 2a or if asset class doesn’t match the company code Figure 2a On screen “Create Asset: Master Data”, enter information in the fields as specified in the table below:

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General Data: Field Name Description
Description Asset main no text Manage Historically Inventory no The description of the asset One line description of the asset. It will appear in reporting. Set this indicator if you want this asset to be manage Historically You can enter an inventory number for the asset. The inventory is placed into the standard inventory list for Asset Accounting (Information System). You can enter the date of the last inventory. Set this indicator if you want this asset to be counted in a physical inventory check.

R/O/C
R O O O

Comments
If leave blank, the first line of description will be copied over to this field. This indicator ensures that this asset is manage Historically Accounting trace for reporting within the Financial Accounting Information System

Last inventory on Include assets in inventory list.

O O

This field is for information only This indicator ensures that this asset is included in the standard inventory list of Asset Accounting. Asset without this indicator are not output by the report.

Inventory and Posting Information: Description Field Name
Inventory note Posting information Capitalized on First acquisition on Acquisition year Supplementary information for the analysis of physical inventory When the document was posted

R/O/C O

Comments General Information for Users Used for information when and why and who posted the document The field will be automatically updated upon acquisition posting. The field will be automatically updated upon acquisition posting. The field will be automatically updated upon acquisition posting.

Deactivation on

The capitalization date is the value date of an asset. The system automatically sets the asset value date of the first acquisition posting in this field. The system enters the fiscal year of the first acquisition posting in this field. The system enters the asset value date of the retirement posting for a full retirement in this field.

O

Once an asset has been deactivated, you can no longer post to the asset (with one exception: posting a reversal of the last retirement). In order for you to be able to make correction postings after an asset has been deactivated, you can also manually change the deactivation date in the asset master record.

Once you have entered the required data in the fields, if you click on then You will be asked to save the data- Click on the time Dependent tab on screen.

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1. Click on the <Time-dependent> tab. (Which will be highlighted in dark blue)

Figure 3
Field Name
Business area

Description
This field must be left blank as the business area will be default through cost centre This is the cost centre where the depreciation expenses of the asset will be charged. Used in selection criteria in reporting Used in selection criteria in reporting

R/O/C
R

Comments

Cost centre

R

Use drill-down to locate the cost centre

Plant Location

O O

Not displayed Use drill-down to find out the predefined location. This is an optional (but not for this update)

Serial no.

O

Process: 1: Enter the business Area: 2. Enter the cost centre:

3. If you click on the icon

then click on the next tab required- Allocations.

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4. Click on the <Allocations> tab. (The tabs are always highlighted in dark blue)

Figure 3a
Field Name Main Category Evaluation groups Sub Category Integration of Assets Description Use the drop down function and choose appropriate code related to asset Use the drop down function and choose appropriate code related to Main Category R/O/C R/O Comments Allocations

R/O

Change/Create equip from asset

1. Click on the evaluation 1 field , and after selecting the required information

2. Then Click on the icon

then click onto the next required tab.

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3. Click on the <Origin> tab.

Figure 4

Origin:
Field Name Vendor Asset Purchased New Purchased Used Description You can enter vendor number (Customer) Set this indicator if the asset was purchased new (not used) Set this indicator, if this asset was second-hand when it was acquired (not new). R/O/C O O O Comments This field is for information only This field is for information only This field is for information only

1. Click on the vendor field 2. Enter the date in the other fields

3. click on the Icon

then

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1. Click on the < Leasing > tab.

Figure 5

Leasing:
Field Name Type Base Value : New Purchase Price Key Key . Description R/O/C R O O O No. Lease Payments Lease Payments- SAR O Value in SAR Value in SAR Comments Enter the type Value in SAR

1. 2. 3. 4. 5. 6.

Type Base Value as new asset ( Always in SAR) Purchase price (Always in SAR) No. Lease payments Lease payment- ( Always in SAR) Always in SAR unless otherwise required as different currency

7. Click on the Icon

then

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1. Click on the < Depreciation Area > tab. You will be prompted with the following screen: (Valuation information displayed for asset)

Figure 6

1. Enter depreciation details to ensure the update of the record 2. Tick the required box fields and description of recording- refer to figure 6. 3. Refer to the table on the next page 28 for the fields and details.

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This tab page provides you with an overview of the most important data for a fixed asset and its depreciation parameters. You can make manual changes to defaulted values.
General
Field Inventory No. Description The inventory number can be used as an alternative to the asset number. This enables you to retain previously used numbers when transferring legacy data. If a fixed asset in an old system has a specific number, you can retain this number in the asset number as an inventory number and can also assign a new number to the fixed asset. Serial No. Vendor Code You can assign a unique serial number to every fixed asset in the system. Specifies the vendor code. You can use the master data. Specifies the name of the vendor. You can name and use these four fields as required. The fields User 01 and User 02 are for alphanumeric values, fields User 03 and User 04 are for numeric entries only. Displays the depreciation area. The system only offers the depreciation areas that have been defined for the asset in the Asset Classes window. Shows the Fiscal Year for which the asset values and parameters (e.g. remaining life) are displayed. The default value is the current fiscal year. When you choose a new fiscal year, the system automatically updates the displayed values; depreciation is recalculated as well. Last year’s cumulative end values are transferred to the following year as start values (Values tab). For transactions in the current fiscal year, the system carries forward only the values for following years for which a fiscal year change has taken place. If no values are displayed for the year you selected, you must perform a fiscal year change. The cascading update of the data in the following years ensures that even in the case of a subsequent modification of the depreciation values (for example, corrections done by external auditors) the current values are always available in the system. The following values are displayed as end of year values for the selected fiscal year. If you choose a different fiscal year, the system automatically updates the displayed values. For more details concerning the individual values, refer to the Values tab page. Historic APC Acquisition Value Net Book Value Ordinary Depreciation Unplanned Depreciation. Special Depreciation Quantity Displays the historical acquisition and production costs. Displays the value that the asset had when bought. Displays the current net book value of the asset. Displays the planned depreciation of the asset. Displays the unplanned depreciation of the asset. Displays the special depreciation of the asset. If the asset is managed by quantity, the quantity is displayed here. icon to branch to the business partner

Vendor Name User-defined fields Depreciation Area Fiscal Year

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At the bottom of the window, the following key values are displayed with regard to the depreciation area selected above: Look at the names in bold on page 30. 1. Depreciation Start Date 2. Planned Useful Life 3. Remaining Life 4. Depreciation Type

5. Click on the icon

to save the asset. The system will assign Asset number.

6. Then the following screen will be displayed as per figure 6a on page 30.

Figure 6a Note: At the bottom of this screen when you have clicked on the save button you will see the asset number created by the SAP system. (This will only happen for newly created assets after the GO- LIVE processes, all existing assets will maintain and keep their existing Asset Id). Refer to numbering process for the SAP allocation of numbering ranges. Asset Assignment Numbers: (10000000001 to 99999999999)

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7 Unit 2: Change Asset master – AS02

To change the asset master use transaction code: ASO2 or use the following menu path Accounting→Financial Accounting→Fixed Assets→Asset→Change→ Asset

Note: Remember to double click on the last prompt.” Asset’

Figure 7

On screen “Change Asset: Initial Screen”, enter information in the fields as specified in the table below: Look at the table on page 30 for full details.

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Field Name Asset Sub-number Company code

Description The asset main number to be changed. The asset sub-number to be changed. Enter your Company Code

R/O/C R O R

Comments Enter the asset number No need to enter any number in this field. The system will default zero Use the icon on the side for help

1. Enter data in the required fields displayed
2. Press <Enter> or click on the icon You will be prompted with the following screen:

then click on required tab.

Figure 8

Note: Change the required data by overwriting it or adding to it when in the tab labels above, ref to figure 8 on page 31 for the tab names. Note: This process will allow the user to change the assignment for cost centre/location using this function. Also deactivation field on this screen this as well – Figure 8 page 31)

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2.1 Changes of cost centre
To change the assignment for the cost centre: Top level of the business area for reporting.

1. Click on the <Time-dependent> tab. You will be prompted with the following screen:

Figure 9

Change the cost centre number 1. Enter the data in the required fields 2. Press <Enter> or click on

3. Click on to save the changes 4. Message reads- asset created.

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8 Unit 3: Display Asset Master AS03

To display the Fixed Asset Master for this process select or use Transaction code: AO3 or Accounting→Financial Accounting→Fixed Assets→Asset→Display→ Asset

Figure 10

On screen “Display Asset: Initial Screen”, enter information in the fields as specified in the table below:

Field Name Asset Sub-number Company code

Description The asset main number to be displayed. The asset sub-number to be displayed. Enter your Company Code

R/O/C R O R

Comments A number can be chosen by using drop down function Default value Zero

1. Press <Enter> or click on the icon

Then

2. The following screen will be displayed: Check figure 11 on page 36 for example.

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Figure 11

Note: Screen field names: 1. General Data 2. Inventory 3. Posting Information.

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To display who created the asset On screen “Display Asset: Initial Screen”, Goto: 1. Extras→Management Data. You will be prompted with the following screen: Details displayed as per figure 12.

Figure 12

Note: The popup screen will display the Management data and information on the user who created the asset or the changes made to the Asset.

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General/ Time-Dependent/ Allocations/ Origin/ Depreciation areas. To view changes made to the Asset Master Data Record On screen “Display Asset: Initial Screen” Goto: Environment→Change Documents → On Asset. You will be prompted with the following screen: As per figure 13.

Figure 13

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Details

Figure 14

To view asset values On screen “Display Asset: Initial Screen”, click on the button: .

(Assuming that this asset is already capitalized, if this asset does not have any balance than definitely it will not show you any value)

You will be prompted with the following screen: Look at the details within planned values on page 38 figure 15 as an example.

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Look: Tab information and field display information

Figure 15

This report can be accessed through asset explorer (T.Code AW01N) Highlight this first

Click here if you wish to see the actual document by choosing a transaction

Look at the icon images above planned values and transactions- Click and view use function to become accustomed and list the names to help with screen movements and task in the future.

Note: If no values set against the asset the following screen will be displayed, look at the next page 39 figure 16 as an example of the screen message displayed.

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Figure 16

1. Close on the box or click on the exit button displayed on screen.

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9 Unit 4: Lock Fixed Asset: AS05

To Lock an Asset use the transaction code AS05 or follow the menu path: Accounting→Financial Accounting→Fixed Assets→Asset→Lock→ Asset

Figure 17

On screen “Block Asset: Initial Screen”, enter information in the fields as specified in the table below:

Field Name Asset Sub-number Company code

Description The asset main number to be locked. The asset sub-number to be locked. Enter company code.

R/O/C R O R

Comments

1. Press <Enter> or click on Block button.

2. You will be prompted with the following screen on page 41 figure 18

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1. Tick “Blocked for acquisition.” This step will prevent any postings to this asset. 2. Click on to save.

Note: Always click save to ensure data has been saved after the required changes.

In case of unblock asset, click on none

Figure 18

Options: Acquisition Lock 1. None.
2. Locked to acquisition.

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10 Unit 5: Asset Accounting- Business Transactions F-90

5.1 Asset Acquisition Overview Use this procedure to acquire asset from FI modules (FI = Financials) 5.2 Asset Acquisition with Vendor To acquire or the Asset acquisition with vendor use the Transaction code F-90 or use the following menu path: Accounting→Financial Accounting→ Fixed assets→ Posting →Acquisition→ External Acquisition→ with Vendor

Figure 19

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On screen “Acquisition from purchase with Vendor Screen”, enter information in the fields as specified in the table below: Page 43 displayed the table information.
Field Name Doc. date Description Source document date. R/O/C R R R Comments Enter a document date.

Header Information

Document Type The default document type for this screen is KR. Do not Change it Company Code Enter your Company Code

Posting Date

Date for posting a document to financial accounting. This will determine which fiscal period (also known as posting period) the transaction is recognized

R

Reference

One of the key fields that can be used to search R for documents at a later retrieval date. Any user-defined text.

Line Item information Posting Key Account Posting keys represent Debit or Credit entry of any account type Enter the Vendor account Number R R

1. Press <Enter> or click on the icon 2. You will be prompted with the following screen

Details:

Figure 20

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Enter the debit or credit amount and other necessary data like business area, cost centre (for items), tax code (if the item is subjected to GST), item text, etc. 1. Go to the next line item>
Field Name Posting Key Account Transaction Type Description Enter the posting Key to debit Asset Enter Asset Number The transaction Type in Asset Accounting classifies the business transaction. The transaction type controls various system activities when business transactions are posted. R/O/C R R R Enter Transaction Type Comments Enter the posting Key

Figure 21

1. Press Enter and Goto next screen> 2. Enter the debit or credit amount and other necessary data like business area 3. Click on document in menu 4. Click on Simulate <Simulate the Entry>

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Look at the example on the next page. Page 44 and figure 22 display the screen details and information.

Figure 22

Note: If the document has not been fully completed with the required details or system information then the following message will be displayed: example in figure 23

Figure 23

1. To Verify the entry press the save icon button. Following message will be appeared at the bottom of your screen.

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Currency Rate: SAR

Figure 24

‘Document xxxxxxxxxx was posted in company code Txxx’ <END OF TRANSATION> Look at the example, as per figure 24.

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5.3 View Asset Values AW01N To view fixed assets and the values use transaction code AW01N or follow the menu path: Accounting→Financial Accounting→Fixed assets→Asset Display Asset Explorer

Asset Number Planned/Transactions

Figure 25

Planned values: Posted Values: Transactions: Note: If the asset has areas defined the following message and screen will be displayed. Example of message on the next page: Example within figure 26 on page 48.

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Figure 26

Message: No depreciation areas have been defined for asset- need to click on the
depreciation tab for that asset and defined the depreciation values for this asset. Look at the example of the message within figure 26.

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11 Unit 7: Asset Acquisition without Vendor: ABZON
Note: Use this procedure when you have received the Asset but not the received the invoice information from the Vendor To acquire or acquisition of asset without Vendor use transaction code ABZON or follow the menu path. Accounting→Financial Accounting→Fixed assets→ Posting →Acquisition→External Acquisition→Acquisition With Automatic Offsetting Entry

On screen “Acquisition with automatic offsetting Entry”, enter information in the fields as specified in the table below

If you have not created the asset Master Data yet, you can create from this screen

Figure 27

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Field Name Asset Number Amount Posted Document Date Value Date

Description Enter Asset Number Enter the amount of Asset Enter the Date of Source document This date is the Asset capitalization date or the date from which system starts depreciating the Asset

R/O/C R R R R

Comments

1. End the document date 2. Enter the Amount 3. Press Enter to Simulate the Entry and the next screen will appear

This is what simulates the information for the Asset

Figure 28

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Press simulate

Figure 28a

You will be prompted with the following screen on page 52.

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Figure 29

1. To Verify the entry press the save icon 2. Following message will be appeared at the bottom of your screen> 0 Note: Or if the areas have not been defined then the following message will be displayed at the bottom of the screen

Figure 30

Message: Look at the details within figure 30 and the message displayed.

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Transaction Data Additional Details Note

Figure 31

Note: When Asset transaction is posted this is the message you will see displayed at the bottom of the screen with document no 11xxx xxxxxxxx <END OF TRANSACTION>

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12 Unit 8: Asset under Construction: AIAB

Overview
Use this transaction to Capitalize Asset under Construction. The master data of AUC is created same as other asset master data.

To access this option use transaction code AIAB or follow the menu path:

Accounting→Financial Accounting→Fixed assets→ Posting→ Capitalize Asset-Under Construction→ Distribute

Screen “Settlement AUC: Initial Screen”

Press F8 or

Enter the Asset under Construction Number

Figure 32

1. Company code, 2. Asset numbers required. <Next Screen>

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“Settlement AUC: Line Item List”

Press

Shift+F6

Select the Asset line item

Figure 33

Details of screen display the document number, document date, asset value and amount of the asset. Also at the bottom a total will be displayed within this screen display as per figure 33.

You will be prompted with the following screen on page 56

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“Maintain Settlement Rule: Overview Screen”

Following are the required field in this screen • Category Select by drop down FXA • Settlement receiver Enter the number of asset in which cost of AUC is to be transfer. If there is more than one asset enter in the next line item.

Enter the % of cost to be settled in Settlement receiver

Figure 34

<To go back to the previous screen you can by selecting or/clicking on F3 or click on the green arrow within your menu above>

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Step 2: Press save Step 3: Press settlement to go to next screen Step 1: Status shown a green light means no error in the settlement rule

Figure 35

Note: Step 1: Green light displays status (Red light highlights error within the statement) Step 2: Press or click on the save icon (to ensure data is saved and updated) Step 3: Press Settlement- then move to the next screen.

You will be prompted with the following screen “AUC Settlement: Initial Screen”

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AUC Number

Enter value date

Make sure before executing it mark the indicator test run on

Figure 36

AUC = Asset Under Construction.

1. Press the execute icon

or F8>

Remember to enter data in the required fields.

You will be prompted with the following screen

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Simulate the entry

Verify the entry and press F3 or green arrow To go back on the previous screen

.

Figure 37

1. Remove the test run check and press the execute icon

>

You will be prompted with the following screen

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Figure 38

Message will read, Asset transaction posted with document no 98xxxxxxxxxxx <END OF TRANSACTION> Example as per figure 38.

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13 Unit 9: Lease Assets ASO1
9.1 Create Lease Assets AS01 Overview Use this transaction to create Asset for Capital Lease Methods. To create Lease Assets use the transaction code AS01 or follow the menu path: Accounting → Financial Accounting →Fixed Assets→Asset →Create →Asset On screen “Create Asset: Initial Screen”, enter information in the fields as specified in the table below:

Figure 39

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On screen “Create Asset: Initial Screen”, Enter information in the fields as specified in the table below: Table displayed below
Field Name Asset class Company code Field Name Number of similar assets Description Classification of the Lease asset Enter your Company Code Description Number of similar assets that you want to create in the system when you save. R/O/C R R R/O/C O Comments Use drill-down to locate the Lease asset class Comments This function enables you to create multiple similar assets in one master transaction. These assets initially only differ in their asset numbers. When you save, you can also enter a description and inventory number for each individual record. (Refer to page 15 for details) Copy information, make sure information is correct or enter in the required information

Reference: Asset Sub-number Company code

The reference asset that you are copying from

O

1. Press <Enter> or click on the icon

then click the tab field

Figure 40

On the General tab page, enter a description and other details of your asset. As per figure 40

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9.2 General Leasing Tabs on Screen: Genera l/Time-Dependent/ Allocations/Origin/Leasing/Depreciation areas. 1. Click on<Time-dependent> tab.

Figure 41

Click on the Time-dependent, 1. Enter a Cost Centre, Key Indicator and Company Code. 2. Fields listed below: Business Area Cost Center Location Room

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Tab Descriptions Field Information

Figure 42

1. Click on < Leasing > tab 2. Enter information in the fields as specified in the table below:
Field Name Leasing Company Agreement number Agreement date Notice date Description Leasing Company name ,must be the vendor of the company Free definable field The date of agreement. The date on which lease will be finished R/O/C R O R O Comments Use drill-down to locate the Vendor number

Use drill-down to find out the predefined location.

Lease start date Lease length Type No lease payments Payment cycle Lease payment Annual rate of interest

Date from which the lease will calculation will be calculated Total term of the lease Type of the lease, Capital lease Total number of lease payments Time interval of lease payments Monthly, quarterly or semi-annually Amount of lease payments Interest rate

R O R R R

R

Choose the icon

. Button

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Note: The system calculates the present value of the asset and enters this in the Present value field. Click on the save icon . The system will assign the asset number

1. Note the number of your asset. 2. Choose .

Figure 43

Message reads: The asset 85xxxxxx is created. <End of Transaction>

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14 Unit 10: Entering the Opening Entry AS03

To action open entry, use transaction code AS03 or the following menu path: Accounting→Financial Accounting→Fixed Assets→Asset→Display→ Asset

Figure 44

On screen “Display Asset: Initial Screen”, enter information in the fields as specified in the table below:
Field Name Asset Sub-number Company code Description The Lease asset main number to be displayed. The asset sub-number to be displayed. Enter your Company Code R/O/C R O R Comments A number can be choose by using drop down function Default Zero <0> Check the required code from the list if not known

Note: If you select the wrong company code you will be displayed a message on the screen that asset does not belong to this company code. 1. Press <Enter> or click on the icon Choose .

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2. Choose or click on the Leasing tab page

Amount

Choose Opening Posting.
Figure 45

1. Select Opening Posting.

Result The system capitalizes your asset with the present value. The system also posts the payment installments on the relevant due dates to the vendor. The financial accounting documents are generated automatically. Note: This will not happen if the asset has no leasing charge allocated already.

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15 Unit 11: Revaluation of Fixed Assets ABAW

Overview Use this procedure to revalue the fixed asset within the business To revalue the asset use transaction code ABAW or follow the menu path: Accounting→Financial Accounting→Fixed assets→Posting→ Bal. Sheet Revaluation

Figure 46

On screen “Balance sheet revaluation: Initial Screen”, enter information in the fields as specified in the table below: Look at the details within figure 46 as a guide for this process.

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Field Name Company Code Asset Number Document date Posting date Transaction Type

Description Enter your company Code

R/O/C R

Comments

Enter the asset number which is to be re valued R Enter the date of the source document Enter the date on which entry is posted in the system The transaction Type in Asset Accounting classifies the business transaction. The transaction type controls various system activities when business transactions are posted. R R R Enter Transaction Type for current year acquisition

1. Press <Enter> or click on Note: If the depreciation areas have not been defined then the message on screen will be displayed.

Figure 47

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Dates: Format.

Figure 48

On screen “Create Asset Transaction: Revaluation of Current-yr acquisition. With depreciation”, enter information in the fields as specified in the table below

Field Name Value Date

Description This date is the Asset capitalization date or the date from which system starts depreciating the Asset Enter the amount of revaluation of asset

R/O/C R

Comments

Amount Posted

R

1.Enter: Value Date, then the amount posted for the asset, then 2.Press <Enter> or click on then click the required tab field

You will be prompted with the following screen

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Figure 49

1. Press <Enter> or click on

then click on the required tab.

You will be prompted with the following screen

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Amount Posted: In SAR.

Figure 50

2. Click on the save icon

.

3. The system will assign the Document Number to the asset.

Figure 51

Message reads: Asset transaction was posted with AA document number 2 <END OF TRANSACTION> Example, as per figure 51 on page 72.

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16 Unit 12: Asset Retirement-With or Without Revenue: F-92

Overview Use this procedure is used to retire assets with or without revenue F-92 (Retirement) 12.1 Case # 1 Asset Retirement With revenue To retire asset with revenue use the transaction code F-92 or follow the menu path: Accounting→Financial Accounting→Fixed assets→ Posting→Retirement→ Retirement with revenue With Customer

Figure 52

Note: Look at the field names along the screen above document date: Held document/Acct Model/Fast Data Entry/Post with Reference/Editing options On screen

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“Create Asset Transaction: Revaluation of Current-yr acquisition. With depreciation”, enter information in the fields as specified in the table below: Table on page 74.
Field Name Description Header Information Doc. date Source document date. Document Type The default document type for this screen is DR. Do not Change it Company Code Posting Date Date for posting a document to financial accounting. This will determine which fiscal period (also known as posting period) the transaction is recognized Reference One of the key fields that can be used to search for documents at a later retrieval date. Any user-defined text. Line Item information Posting Key Posting keys represent Debit or Credit entry of any account type Account Enter the Customer account Number R/O/C R R R R Comments Enter a document date.

R

R R

Enter xx to debit Customer

1. Press enter to go to next screen> Enter the amount and other necessary data like business area, cost centre (For items), tax code (if the item is subjected to GST), item text, etc.

Go to next Line item

Field Name Posting Key Account

Description Enter Posting Key 50 to credit G/L Account Enter G/L Account Number (clearing account)

R/O/C R R

Comments

1. Press enter and go to the next screen, - Figure 53 on page 75.

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Amount Cost Centre Company Code

Mark the indicator on and press enter Due date: Value Date, Calculate Tax if required
Figure 53

Figure 54

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Enter the following Details on this screen. • • Asset Number: Asset, which are going to be retired. Transaction Type: Enter xxx if asset which is going to be retired was acquired in the same fiscal year other wise enter xxx.

• •
Figure 55

Asset value date: The date from which system stop charging the depreciation. Complete retirement: In case of complete Retirement mark the indicator is on or in case of partial retirement enter the value in amount posted or %. Press Continue

• •

<Simulate the document>

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Verify the entry and press save

Figure 56

1. To save and Verify the entries press the save

icon

2. The following screen will be displayed on the next screen with the message at the bottom of the screen after verifying the data.

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Curenency Rate in SAR

Figure 57

Message reads: Document 16xxxxxxxx was posted in company code 11xxx <END OF TRANSACTION>

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12.2 Case # 2 ABAVN Case# 2 Asset Retirement- without Revenue/Scrapping Overview Use this process this process if you want to retire asset without revenue (Scrapping). To action this process use transaction code ABAVN or follow the menu path:

Accounting→Financial Accounting→Fixed assets→ Posting Retirement→ Asset Retirement by Scrapping Asset

Enter the Asset number and document date, which is going to be retired. Also the posting the posting date will be displayed as today’s date.

Figure 58

1. 2. 3. 4.

Enter company code Enter the Asset number Enter the posting date Enter the Asset value

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“Enter Asset Transaction: Asset Retirement by Scrapping Screen”

Field Name Asset Number Document Date Posting Date

Description Asset Number of the Retiring Asset Date of the Source document

R/O/C
R R R

Comments

Value Date

Date for posting a document to financial accounting. This will determine which fiscal period (also known as posting period) the transaction is recognized The date from which system stop R depreciation.

<Simulate the entry>

Simulate the entry

Figure 59

Note: If no depreciation area defined then the asset will not simulate. Message will be displayed at the bottom of the screen.

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Verify the entry and press save

Figure 60

1. To verify the entries press save the icon

button.

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Book folder

Figure 61

Message reads: Asset transaction posted with document no 11xxxxxxxxxxx

<END OF TRANSACTION>

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17 Unit 13: Asset Transfers AS02
13.1 Change of Cost Centre Use this procedure to change cost centre of an Asset to make the change use the transaction code AS02 or follow the menu path: Accounting→Financial Accounting→Fixed assets→Asset→Change→ Asset Scenarios (3 options and ways to transfer) The transfers are used in mainly following scenarios: 1) Change of cost centre 2) Change of Business area 3) Change of Asset Class

Enter Asset Number

Figure 62

Change of cost centre 1. Press enter and go to next screen 2. Click on the Tab Time Dependent Data

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Change the cost centre

Figure 63

Following message will appear on your screen

Figure 64

1. As per Figure 64, change the cost centre and then press Yes> Following message will appear on your screen ‘Do you want to overwrite the existing time-depreciation data?

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Figure 65

1. Click on Yes, as per figure 65.

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Figure 66

Message reads: The asset 13xxxxx is changed <END OF TRANSACTION>

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13.2 Change of Business Area: AS02 Use this procedure to change business area of an Asset. Use transaction code AS02 or follow the menu path: Accounting→Financial Accounting→Fixed assets→Asset→Change→ Asset

Enter asset number and company code

Figure 67

1. Enter the data in the fields on screen and then click or press enter 2. New screen click on Time dependent tab

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Enter the business area and cost centre of new business area with this tab

Figure 68

1. 2. 3. 4.

Enter Business Area Enter Cost Centre Enter Location Enter Room

<Press enter following message will be displayed on your screen>

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Press Yes.

Figure 69

1. Click Yes and then Press the save icon

button

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Figure 70

Message reads: the asset 13xxxxxx is changed <END OF TRANSACTION> as per figure 70.

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13.3 Change of Asset Class: ABUMN Use this process when the class of Asset is needed to be changed. E.g. Asset Class vehicle change to Vehicle Office. Asset ClassesTo change the asset use the transaction code ABUMN or follow the menu path: Accounting→Financial Accounting→Posting→Transfer→ Transfer within Company Code

Perquisite Create a new Asset Class in which Old Asset is to be transferred to:

Enter the Asset Number which is being transferred

If asset master data is created then you can also create the asset master data from this screen mark the indicator on new asset otherwise enter the number of existing asset

Figure 71

1. Enter Asset Transaction: Transfer within Company Code Screen”

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Field Name Asset Number Document date Posting date Value date Existing asset New Asset

Description Enter the asset number which is to be transferred Enter the date of the source document Enter the date on which entry is posted in the system Enter the date from which system start the depreciation Enter the number of asset in which value is to be transferred. If the master data is not created mark the indicator on

R/O/C R R R R O/R O/R

Comments

<Simulate the entry> 1. Click on Transaction 2. Click simulate

Verify the entry and press save

Figure 72

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Enter Document number, Fiscal Year and company code and press enter.

Figure 73

To view use Transaction code AS03

The next screen will be displayed on page 93, figure 74.

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Figure 74

<END OF TRANSACTION>

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18 Unit 14: Edit Asset Document/Reverse Asset Document: AB02/AB03

14.1 Edit Asset Document Overview Use this process to display/Change display the document of any specific asset. To change use transaction code ABO2 or to display use transaction code AB03 or follow the menu path: Accounting→Financial Accounting→Fixed assets→Posting→ Edit Document Display/Change AB02 (Change) AB03(Display)

Enter the company code, Asset number, Fiscal year and press enter.

You will be prompted with the following screen

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Double Click the required line Item

Figure 75

1. Double click in the top left hand box as per the screen image.

You will be prompted with the following screen

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You can make the changes in above fields

Figure 76

Refer to training hand out for further details for this process and revision:

1. Enter in the required fields for changes

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14.2 Reverse Asset Document: AB08

14.3 Reverse Normal: Assets Document Overview Use this process to reverse Asset Documents: (for Assets which belongs to Normal Asset Classes) To reverse the process use the transaction code AB08 or follow the menu path: Accounting→Financial Accounting→Fixed assets→Posting→ Reverse Document Other Asset Document

Enter the company code, Asset number, Fiscal year and press enter.

Figure 77

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Please note: The correct fiscal year is important for this screen

You will be prompted with the following screen

Select the required line item

After selecting the required line item than press Tab reverse

Figure 78

You will be prompted with the following screen

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Specifications for reversal posting

Select the reversal reason from the drop down option than press enter

Figure 79

You will be prompted with the following screen

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Document Header Information
Document Date displayed in Header

Verify the entry and press save

Figure 80

Following message will be appeared at the bottom of your screen

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Figure 81

MESSAGE READS: ASSET TRANSACTION POSTED <END OF TRANSACTION >

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14.4 Reverse Capital Work In progress (CWIP) Document AIST Overview Use this process to reverse Asset Document. (for Assets belongs Asset Classes) To action this process use transaction code CWIP ASIT or follow the menu path: Accounting→Financial Accounting→Fixed assets→ Posting→ Reverse Document Capitalize Asset Under construction

Enter the Asset number (belong to CWIP Asset class) After Entering the Asset number (belong to CWIP Asset class), press execute. In the TEST RUN MODE

Figure 82

The following screen will prompt for verification.

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Verify the entry and press Press f3 or green arrow.

Figure 83

Verify enter by pressing f3 or click on the green arrow as per the example above:

You will be prompted with the following screen

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Before actual run remove the indicator then press execute

Figure 84

Please note: Remove the indicator as per screen diagram then press execute.

You will be prompted with the following screen

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Verify the entry and press save, click on the icon

Figure 85

Following message will be appear at the bottom of your screen.

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Figure 86

<END OF TRANSACTION> asset transaction posted

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19 Unit 15: Periodic Processing AFAB

15.1 Depreciation Run Overview Use this procedure to execute depreciation run. Depreciation run is a centralized activity and executed at the end of the month. To action depreciation run use transaction code AFAB or follow the menu path:

Accounting→Financial Accounting→Periodic Processing Depreciation run

Mark the indicator on If you want to execute a repeat run

Figure 87

Mark indicator on – For Planned, repeat or restart as per the example above.

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On screen “Depreciation Posting Run Screen”, enter information in the fields as specified in the table below:
Field Name Company Code Fiscal Year Period Planned Depreciation Repeat Run Test Run Description Enter your Company Code Enter the fiscal year of the depreciation Enter the period for the depreciation run Mark this indicator on if the depreciation run is executed first time for the period Mark the indicator on if repeat run to be executed Make sure to mark the indicator on before actual run R/O/C R R R R R R Comments

1. Press F8 or click on Execute

>

Following message will be appear. Figure 88 on page 109 as per example.

Figure 88

Press yes Note: If the following message is displayed, Press yes to continue

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You will be prompted with the following screen

Test run completed successes fully. Press f3 or green arrow.
Figure 89

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Figure 90

Before actual run remove the indicator

Note: Remove parameters on Test RunRemember before running the actual remove the indicator in the Test Run box Look at the example within figure 90 for the screen box.

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Go to program and click on Execute in Background

Figure 91

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Enter the Printer name then press Enter
Figure 92

Please select the required printer based on per permissions or location of local printer

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Press Immediate

Press Save

Figure 93

Depreciation run steps are clear- Press immediate, and then save

Following message will be appeared at the bottom of your screen

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Figure 94

The background job status can be viewed using T-Code (Transaction Code) SMX. As soon as the job is finished an account will be generated in the system.

<To see the document go to document display T-Code FB03>

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Press document list

Figure 95

1. Document number 2. Company Code 3. Fiscal Year (Year as a whole 2008 not 08) Figure 95 displayed date format clearly.

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Enter depreciation execution date

Enter document type Example here is AF

Figure 96

You will be prompted with the following screen

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Double click the selected line item

Figure 97

You will be prompted with the following screen

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Figure 98

<END OF TRANSACTION>

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15.2 Unplanned Depreciation: ABAA Overview Use this procedure to execute unplanned depreciation. To action unplanned depreciations use the transaction code ABAA or follow the menu path on the next page:

Accounting→Financial Accounting→Fixed assets→Posting→Manual Value Correction→Unplanned Depreciation

Figure 99

On screen “Unplanned depreciation: Initial Screen”, enter information in the fields as specified in the table below: Next page 121.

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Field Name Company Code Asset Number Document date Posting date Transaction Type

Description Enter your company Code Enter the asset number to be re-valued Enter the date of the source document Enter the date on which entry is posted in the system The transaction Type in Asset Accounting classifies the business transaction. The transaction type controls various system activities business transactions are posted.

R/O/C R R R R R

Comments

Enter Transaction Type

1. Press <Enter> or click on the icon Creating the asset transaction

button

Amount Posted Asset Val Date

Figure 100

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On screen: “Create Asset Transaction: Unplanned depreciation of Current-year acquisition”, Enter information in the fields as specified in the table below 1. Enter the Asset 2. Enter the Company Code 3. Enter the Trans Type (Transaction Type) Posting Data 1. Amount Posted 2. Asset Val Date ( Value Date)
Field Name Amount Posted Value Date Description Enter the amount of unplanned depreciation of asset This date is the Asset capitalization date or the date from which system starts depreciating the Asset R/O/C R R Comments

1. Press <Enter> or click on the icon button the system will assign the internal asset document number through this process.

The following message will appear on the bottom of the screen

Figure 101

<END OF TRANSACTION> asset transaction was posted. 122

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16.1 Asset Fiscal Year Change: AJRW Purpose Use this procedure to open a new year for the posting of assets. Perform this procedure when it is necessary to open a new year for the posting of assets. This procedure should be done before fiscal year closing. To action the fiscal year change for the asset use transaction code AJRW or follow the menu path: Accounting →Financial accounting →Fixed Asset→Periodic Processing → Fiscal Year Change “Asset Fiscal Year Change” Screen

Enter Company Code and New Fiscal Year. Make sure to tick box before actual run execute it on Test Run
Figure 102

1. Press the execute icon

button or F8>

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Figure 103

Message reads: Do you want to continue processing 1. Press yes to continue in the pop up box 2. Next screen

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Figure 104

1. Look at the right hand side of screen, Test run execute successfully as no value in incorrect asset field = “0” 2. Press F3 or the green arrow to go back to previous screen to run the actual.

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Remove the indicator on test run Then run process again as the actual

Figure 105

1. Test Run- Remove the indicator; ensure the correct company code and fiscal year. 2. Go to program and Execute in Background option as per example below.

Go to program and click on Execute in Background

Figure 106

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Enter output Device and press green tick

Figure 107

Output device to be selected before1. Choose from the select printers for your user Id or location

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Figure 108

1. Press the immediate button and click on the check button next as per example 2. Following message will appear on your screen.

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Figure 109

1. Click on the icon

button

The best test and practice afterwards to check if the process has worked is before you run the job, you cannot post to the New Year. If this check works then the process is correct.

<END OF TRANSACTION>

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16.2 Asset Year –End Closing Execute: AJAB Purpose Use this procedure to close the financial year for assets. After this is run, it is not possible to post to assets in the old financial year. It is possible to reverse the year-end close (transaction OAAQ) and re-open the year for posting if necessary. Perform this procedure when all postings, including all depreciation runs, in the financial year are completed, and the general ledger accounts have been reconciled with the asset reports. This is generally before the general ledger is closed for posting to the old financial year

Prerequisites •

The asset fiscal year change (transaction AJRW) should have already been run. Asset history report reconciled with general ledger asset accounts.

To action this process use the transaction code AJAB or follow the menu path: Accounting Financial accounting Closing Execute Fixed Asset Periodic Processing Year End

Enter company Code, Fiscal year to be closed e.g. 2005 and before execution mark the Test run indicator

Figure 110

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Online processing is limited to approx 1000 assets

1. Press the execute icon

or use F8>

Figure 111

2. Press yes to continue within the pop-up window on screen>

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Test run is executed successfully

Figure 112

1. Test run is executed successfully 2. Press F3 on the keyboard or the green arrow icon

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Remove the Test run indicator and execute the run in background

Figure 113

1. 2. 3. 4.

Click on the program prompt Click on Execute in background in the drill down screen Tick off the Test Run box Click on the enter key

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Enter output device and click on green tick

Figure 114

1. 2. 3. 4.

Printer prompt- Output device Number of pages can be selected Click on the green arrow Then enter

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Figure 115

Press immediate and click on Check.
The system displays the message: "Background job was scheduled for program RAJABS00". 1. Click on the immediate button 2. Then click on the green arrow button

“END OF TRANSACTION”

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16.3 Asset Values

Information System Accounting Asset Values

Financial Accounting

Fixed Assets

1. Asset balances- Enter company code 2. Enter asset number 3. Enter sub-number if required. Selection Screen Settings Display Options

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21 Unit 17: Asset Account Information Systems

17.1 Standard Sap Reports

Standard screens

Figure 116

Figure 116a More reports within this option, within the same menu option as the menu path. Note: Reports are run at different times and the process of running selected reports should be known, the selected is printer located on the network and ensure the data you required is correct. FI_O4 Fixed Assets Accounting Version 01 137

17.2 Asset History Sheet Follow the menu path below to access the Asset History Sheet: Information System Accounting Financial Accounting Accounting Information System Asset History Sheet Assets Asset

Figure 117

Note: Message could be displayed if the data has not been completed- Asset Fiscal Year not yet made for company code 001

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17.3 Depreciation Values

Information System Accounting Financial Accounting Accounting Information system Depreciation Values

Assets

Asset

Figure 118

Note: To Print documentation please click on the icon within the menu

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22 LEGEND

ICONS Create (F5) Change (F6) Display (F7) Copy (Shift+F9) Delimit (Shift+F1) Delete (Shift+F2)

EXPLANATION

Overview (Shift+F8) Cancel (F12) Save (Ctrl+S) Back (F3) Exit (Shift+F3) Cancel screen (F12)

EXAMPLES

EXPLANATION
The field is mandatory - it must be filled in order to proceed The field is not mandatory (to be filled as per requirement)

Icons for documentation:
Icon Meaning Caution Example Note Recommendation Syntax

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