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Vertex42 Money Manager

INSTRUCTIONS Intro
The Vertex42 Money Manager can be a very simple money management tool. Like most spreadsheet applications, you should know that spreadsheets are error-prone. It is easy to make mistakes, accidentally delete things that should not be deleted, forget to copy formulas, etc. If you are comfortable using Excel, know how to identify and fix formulas when needed, understand how to use basic row operations (delete, copy, inserted copied rows, etc.), are okay with the level of risk you take on by using a spreadsheet, and follow the instructions and guidelines, you should find this spreadsheet very useful. General Tips - Except for customizing the categories, you normally only edit cells with a gray border: - Some of the labels include cell comments (marked with little red triangles) to provide extra help information. - You can add your own cell comments! This is especially useful in the Budget worksheet, where you can create notes to explain irregular or variable expenses. - If you see "#####" in a cell, widen the COLUMN to display the cell contents. - This workbook uses a lot of conditional formatting. Look up "conditional formatting" in the Excel help system (F1) if you want to know how it works. - You can add a limited amount of security by password protecting your workbook, but that can be easily bypassed by anyone with malicious intent. The security of your data is your responsibility. - Backup your file regularly to avoid losing data! Excel files DO get corrupted occasionally.

Step 1 Customize Categories (or don't)


The easiest way to get started is to just use the default set of budget categories. If you need to make changes to the categories, make sure that you make corresponding changes in ALL the other worksheets. TIP: If you are going to customize the categories, it may be easier to start from the Budget worksheet and then make sure that the Report and Categories worksheets correspond. A. If you ADD or DELETE Categories, make sure that you use row operations (copying or deleting entire rows) to help ensure that all formulas are copied correctly. Always insert new rows between the first and last item in the category. If you insert a row immediately above the "Total" or "Subtotal" row, formulas will not stretch to include the row you inserted. B. Category names in all the worksheets must match exactly. Conditional formatting is used to highlight the category names if the categories are not found in the Categories worksheet. C. No Duplicate Category Names Using duplicate category names like "Other" will result in errors, but you may not easily notice the errors. Make sure that each category is UNIQUE. D. Do Not Remove or Add Major Categories If you add or remove major categories (like Housing, Food, Health, etc.), many formulas will need to be updated and it is very likely you'll miss something and end up introducing errors. Try to use the default set of categories or RENAME the categories, but avoid adding or removing the major categories.

Step 2 Define Your List of Accounts


List the accounts that you want to include in the Transaction History worksheet in the list to the right. This list will be used to populate the dropdown box in the Accounts column of the Transactions worksheet. TIP: If you start each account name with a different letter, Excel's autocomplete feature will make entering the account much faster for you.

To add more accounts, insert rows above this line.

Step 3 Define your Yearly Budget


Define your budget using the Budget worksheet. Edit only the cells with the gray outline. See Vertex42.com and the blog Vertex42Blog.com for tips on budgeting. - For a Financial Year that does not start in January: Before entering your yearly budget, go to the Report worksheet and enter the "Year Begins" date. This will update the month labels in the Budget worksheet. - You can copy and paste the input cells within the Budget worksheet as needed. For example, enter an average fuel cost in January, then copy the value to other months. - Use formulas to do basic calculations like "=245/6" to divide 245 by 6 or "=34*2" to multipy 34 by 2, or "=34+12+45" to add a bunch of numbers. Formulas are entered using the equals "=" sign.

Step 4 Record Transactions


The Transactions worksheet lets you record transactions for multiple accounts. Think of a PAYMENT as money leaving the account and a DEPOSIT as money entering the account . Examples of different types of transactions are given below. IMPORTANT: You must copy and paste entire rows when adding new rows, to ensure that all the formatting, data validation, and formulas get copied correctly. THE MOST COMMON ERROR is inserting a new row and forgetting to copy formulas, especially the hidden formulas in columns J-L. When you insert a blank row, some formatting is copied from the row above it automatically, but formulas and data validation are not copied. Remember: COPY - PASTE - EDIT Use the screenshot below as a guide for how to enter transactions.

Num: This column is usually used to list the check number, but you can also use it to enter "DEP" for deposit, "TXFR" for transfer, "EFT" for electronic funds transfer, "ACH" for Automated Clearing House transactions, etc. Category: The Category field is essential to the functionality of this workbook. The Category is a dropdown list that gets its info from the Categories worksheet. The Category column uses conditional formatting to highlight the category PINK if the category is not found in the Categories worksheet, BROWN if the category is not found in the Yearly or Monthly worksheet, and GRAY if the category is blank, [Transfer], or [Balance]. If the formatting isn't copied correctly, you'll lose this double-check feature. So again, this spreadsheet is not error-proof. IMPORTANT: If you have chosen a category such as "Ted's Fund" and then later remove "Ted's Fund" from the list in the Categories worksheet, it will not be changed in the Transactions table automatically. You will need to make sure that you find all the records that have used "Ted's Fund" as the Category and change them to something else. Step 4-0: Delete the Sample Rows Step 4-1: Enter the beginning balance(s): The Beginning Balance on JANUARY 1st for each account should be the first lines in the register. If an account has a Negative balance (like a Credit Card), enter the balance as a Positive value in the PAYMENT column. If an account has a Positive balance, enter the balance as a Positive value in the DEPOSIT column. Use the Account Balance column to compare to the balance shown on your bank or credit card statements. Step 4-2: Add New Transactions: You will probably find that the fastest way to add new transactions is copy and paste similar previous transactions. You can select one or more rows, copy them, and then paste them below the last transaction. Then, you just need to edit the cells that need to be changed. TIP: Always leave the last row in the table BLANK so that you can easily add new rows. To add new rows, select the last row of the table (row 57 in the image below) and drag the fill handle down to copy the row down to create as many new rows as you need. Fill Handle

Recording a SPLIT Transaction If a single transaction needs to be allocated to multiple budget categories, you need to create a SPLIT transaction. You can do this by splitting the transaction into multiple transactions one for each category. You can use the MEMO field to indicate that the transaction is a "Split". ACCOUNT Checking Checking Checking DATE 1/1/10 1/1/10 1/1/10 NUM 2032 2032 2032 PAYEE Target Target Target MEMO Split Split Split CATEGORY Clothing Groceries Supplies PAYMENT 23.10 45.15 25.04

Tip: If you want to verify the total amount of the split transaction, you can do a quick calculation off to the side of the table using an Excel formula, like "=SUM(H13:H15)" Recording a [Transfer] Between Spending Accounts Record a transfer by listing two transactions (one PAYMENT, one DEPOSIT) to offset each other. Choose "[Transfer]" as the Category for both transactions. For example, a $250 credit card payment would be recorded as a transfer FROM your checking TO your credit card account: ACCOUNT CreditCard Checking DATE 1/1/10 1/1/10 NUM TXFR TXFR PAYEE [From Checking] [To CreditCard] CATEGORY [Transfer] [Transfer] PAYMENT 150.00 DEPOSIT 150.00

NOTE: The above example assumes that the "payment" to your Credit Card is to pay off the charges that you have already recorded earlier in the Transaction History table for the CreditCard account. If you are NOT recording individual CreditCard transactions using the Transactions worksheet, or part of the $150.00 was to pay down an outstanding debt, then a credit card payment would look like one of the following, where "Credit Card #1" is a category under Obligations. Example 1: Not using Credit Card #1 any more, but still owe money on it. ACCOUNT DATE NUM PAYEE CATEGORY Checking 1/1/10 Credit Card Credit Card #1 Example 2: A portion of a ACCOUNT DATE CreditCard 1/1/10 Checking 1/1/10 Checking 1/1/10

PAYMENT 150.00

credit card payment used to pay down $25.00 of outstanding debt. NUM PAYEE MEMO CATEGORY PAYMENT TXFR [From Checking] [Transfer] TXFR [To CreditCard] Split [Transfer] 125.00 TXFR [To CreditCard] Split Credit Card #1 25.00

DEPOSIT 150.00

Recording a [Transfer] To SAVINGS When budgeting, you treat a transfer to Savings as an expense. You'll notice in the Budget worksheet that there are multiple savings goals listed as sub-categories under the main "To Savings" category. Instead of just throwing money into Savings, you should allocate the money to specific savings goals based on percentages. For example, 50% to your Emergency

Fund, 25% to Retirement, etc. You do this by recording the transfer as a SPLIT transaction: In the example below, the CATEGORY for the Savings account transaction is "[Transfer]" while the CATEGORY for the Checking account transaction(s) are budget sub-categories. ACCOUNT Savings Checking Checking Checking DATE 1/1/10 1/1/10 1/1/10 1/1/10 NUM TXFR TXFR TXFR TXFR PAYEE [From Checking] [To Savings] [To Savings] [To Savings] CATEGORY PAYMENT [Transfer] Emergency Fund 100.00 Retirement 50.00 College Fund 50.00 DEPOSIT 200.00

Recording a Return or Refund A very common approach for recording returns or refunds is to record them as a negative expense. As an example, let's say you purchased a blender from a department store and allocated the payment to your "Appliances" category. After returning the blender, the store credits your card. Instead of entering the credit as a deposit, enter the amount as a negative payment as shown below. Doing this will credit the correct budget category instead of treating the return as income. Original Transaction: ACCOUNT DATE CreditCard 1/1/10 Recording the Return: ACCOUNT DATE CreditCard 1/5/10

NUM

PAYEE The Big Store

CATEGORY Appliances

PAYMENT 50.00

DEPOSIT

NUM

PAYEE The Big Store

CATEGORY Appliances

PAYMENT -50.00

DEPOSIT

Step 4-3: Record "Cleared" Transactions. When you see that charges have been processed or "cleared" by your bank, you should enter a "c" in the reconcile (R) column for that transaction. The Cleared Balance in the transaction history table shows the Account balance for the transactions marked "R" for reconciled or "c" for cleared. This allows you to compare the Cleared Balance with the current balance shown on your bank statements. The Account Balance reflects your actual or effective balance and is the one you should be looking at to stay on budget. The Cleared Balance is for comparing to your bank and credit card statements. For example, when you write a check to a friend, it won't show up in your bank account until they cash it. You should record the transaction immediately, to help you stay on budget, but until the check shows up on your bank statement, your Cleared Balance will be different from the Account Balance (until you enter a "c" or "R" in the reconcile column). Step 4-4: Reconcile Your Accounts You should reconcile your accounts at least one a month. Reconciling is also commonly known as "balancing your checkbook". A. Get your bank and credit card statements B. Review your statements for errors and fraudulent charges C. Your statements may include ATM fees, bank fees, or other transactions that you forget

to include in the Transactions worksheet. Add them. D. Verify that the Cleared Balance (as of the Ending Statement Date) in the Transactions worksheet matches the Statement Balance. E. Enter an "R" in the reconcile (R) column for every transaction that shows up on your bank statement. TIP: If you are familiar with using Excel lists or tables, you can use autofiltering to filter the transaction history table to show a single account at a time. Step 4-5: Check Formulas If you ever have reason to suspect that you forgot to copy formulas, you should UNHIDE columns J-L and copy the formulas down.

Step 5 Track Your Progress


A very important part of good money management is keeping track of how your current spending compares to your budget . You might check your budget status on a weekly or even daily basis, but you should at least manage your money on a monthly basis. Use the Report worksheet to compare your budget to your actual spending throughout the month. Change the month by entering the month number (1 for Jan., 2 for Feb., etc.). The Report pulls the budget info from the Budget worksheet and the actual spending from the Transactions worksheet, so you can view the report at any time during the month and see how much you have left (or how much you have overspent) in each category. IMPORTANT: If the Report worksheet does not appear to be pulling information from the Transactions worksheet, please see Step 4-5 above (Check Formulas).

2010 Vertex42 LLC

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HELP

opy formulas,

Input Cell Label

** ACCOUNTS ** Checking Savings BobsCard JanesCard

[End of List]

How to Budget: Budgeting Tips Vertex42 Blog: Budgeting

For example,

tomatically,

[Transfer] [Balance] Blah Blah Blah Blah

: Normal background color to identify Transfers : Normal background color to identify Beginning Balance : Category not found in the Categories worksheet : Category not found in the Budget or Report worksheets

he Transactions

r the balance

eed to create

n is a "Split".

et each other.

DEPOSIT 150.00

is a category

anding debt. PAYMENT

DEPOSIT 150.00

NT

DEPOSIT 200.00

DEPOSIT

DEPOSIT

ncile column).

monly known

Yearly Budget Planner


HELP Starting Balance Total Income Total Expenses NET (Income - Expenses) Projected End Balance
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
[42]

2010 Vertex42 LLC

Total
0 0 0

Avg
0 0 0

0 0 0 0

Jan
INCOME
Wages & Tips Interest Income Dividends Gifts Received Refunds/Reimbursements Financial Aid Rental Income INCOME-Other Total INCOME 0

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Monthly Total Average

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0

TO SAVINGS
Emergency Fund Retirement Fund College Fund Investments Taxes Vacation Fund SAVINGS -Other Total TO SAVINGS % of Income 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of Income 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -

CHARITY/GIFTS
Tithing Charitable Donations Religious Donations Gifts Christmas CHARITY - Other Total CHARITY/GIFTS

HOUSING

Jan
Mortgage/Rent Home/Rental Insurance Real Estate Taxes Furnishings/Appliances Lawn/Garden Maintenance/Supplies Improvements HOUSING - Other Total HOUSING % of Income 0 -

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total Average
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 0 0 0 0 0 0 0

UTILITIES
Electricity Gas/Oil Water/Sewer/Trash Phone Cable/Satellite Internet UTILITIES - Other Total UTILITIES % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0

FOOD
Groceries Dining/Eating Out Pet Food FOOD - Other Total FOOD % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0

TRANSPORTATION
Vehicle Payments Auto Insurance Fuel Bus/Taxi/Train Fare Repairs/Tires Registration/License TRANSPORTATION - Other Total TRANSPORTATION % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0

HEALTH
Health Insurance Disability Insurance Doctor/Dentist/Optometrist Medicine/Drugs

Jan
Health Club Dues Life Insurance Veterinarian/Pet Care HEALTH - Other Total HEALTH % of Income 0 -

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total Average
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 0 0 0 0 0 0 0

DAILY LIVING
Education Clothing Personal Supplies Cleaning Services Laundry / Dry Cleaning Salon/Barber DAILY LIVING - Other Total DAILY LIVING % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 0 0

CHILDREN
Children:Clothing Medical Music Lessons School Tuition School Lunch School Supplies Babysitting/Child Care Toys/Games CHILDREN - Other Total CHILDREN % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 0 0 0

OBLIGATIONS
Student Loan Other Loan Credit Card #1 Credit Card #2 Credit Card #3 Alimony/Child Support Federal Taxes State/Local Taxes Legal Fees OBLIGATIONS - Other Total OBLIGATIONS % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 -

BUSINESS EXPENSE

Jan
Deductible Expenses Non-Deductible Expenses BUSINESS - Other Total BUSINESS EXPENSE % of Income 0 -

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total Average
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 -

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

ENTERTAINMENT
Vacation/Travel Videos/DVDs Music Games Rentals Movies/Theater Concerts/Plays Books Hobbies Film/Photos Sports Outdoor Recreation Toys/Gadgets ENTERTAINMENT - Other Total ENTERTAINMENT % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0

SUBSCRIPTIONS
Newspaper Magazines Dues/Memberships SUBSCRIPTIONS - Other Total SUBSCRIPTIONS % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0

MISCELLANEOUS
Bank Fees Postage MISC - Other Total MISCELLANEOUS % of Income 0 0 0 0 0 0 0 0 0 0 0 0 -

0 -

Transaction History
HELP
Account Date 1/01/13 1/01/13 1/01/13 1/01/13 1/10/13 1/15/13 1/18/13 2/05/13 2/10/13 2/10/13 2/10/13 2/15/13 2/15/13 2/15/13 2/15/13 Num Payee [Balance As of 01/01/2013] [Balance As of 01/01/2013] [Balance As of 01/01/2013] Direct Deposit from Employer Car Payment Joe's Food Mart Fuel Direct Deposit from Employer Target Target Target [From Checking] [To Savings] [To Savings] [To Savings] Memo Category [Balance] [Balance] [Balance] Wages & Tips Vehicle Payments Groceries Gas/Oil Wages & Tips Clothing Groceries Personal Supplies [Transfer] Emergency Fund Retirement Fund College Fund R PAYMENT R R R R R R R c DEPOSIT 875.00 2,345.00 256.00 1,000.00 115.20 87.34 100.00 1,000.00 23.10 45.15 25.04 200.00 100.00 50.00 50.00
2010 Vertex42 LLC

Checking Savings BobsCard Checking Checking BobsCard BobsCard Checking Checking Checking Checking Savings Checking Checking Checking

DEP 2032

DEP 2033 2033 2033 TXFR TXFR TXFR TXFR

Split Split Split Split Split Split

Account Cleared BALANCE Balance Balance 875.00 875.00 875.00 2,345.00 2,345.00 3,220.00 (256.00) (256.00) 2,964.00 1,875.00 1,875.00 3,964.00 1,759.80 1,759.80 3,848.80 (343.34) (343.34) 3,761.46 (443.34) (443.34) 3,661.46 2,759.80 2,759.80 4,661.46 2,736.70 2,759.80 4,638.36 2,691.55 2,759.80 4,593.21 2,666.51 2,759.80 4,568.17 2,545.00 2,345.00 4,768.17 2,566.51 2,759.80 4,668.17 2,516.51 2,759.80 4,618.17 2,466.51 2,759.80 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17 4,568.17

Account

Date

Num Payee

Memo

Category

R PAYMENT

DEPOSIT

Account Balance -

Cleared Balance -

BALANCE
4,568.17 4,568.17 4,568.17 4,568.17 4,568.17

Monthly Budget Report


HELP
2010 Vertex42 LLC

Year Begins: 1/1/2013 Month: 2


BUDGET SUMMARY Budget

Begin: End:

2/1/13 2/28/13

Year-To-Date FALSE

EXPENSE SUMMARY Actual


1,000.00 293.29 706.71

Difference
1,000.00 (293.29) 706.71

Total Income Total Expenses NET


Budget

0.00 0.00 0.00

TO SAVINGS TO SAVINGS CHARITY/GIFTS HOUSING

Expense Summary

Budget

Budget
-

Actual

200.00 -

Actual

Difference

(200.00) (45.15) (48.14) -

Actual

0 Total Income Total Expenses NET

200

400

600

800

1000

1200

CHARITY/GIFTS UTILITIES FOOD HOUSING TRANSPORTATION HEALTH DAILY LIVING UTILITIES CHILDREN OBLIGATIONS FOOD BUSINESS EXPENSE ENTERTAINMENT TRANSPORTATION SUBSCRIPTIONS MISCELLANEOUS HEALTH

45.15 48.14 -

INCOME Wages & Tips Interest Income Dividends Gifts Received Refunds/Reimbursements Financial Aid Rental Income INCOME-Other Total INCOME TO SAVINGS Emergency Fund Retirement Fund College Fund Investments Taxes Vacation Fund SAVINGS -Other Total TO SAVINGS % of Income CHARITY/GIFTS Tithing Charitable Donations Religious Donations Gifts Christmas CHARITY - Other Total CHARITY/GIFTS % of Income HOUSING Mortgage/Rent Home/Rental Insurance Real Estate Taxes Furnishings/Appliances Lawn/Garden Maintenance/Supplies Improvements HOUSING - Other Total HOUSING % of Income

Budget

Actual

Difference

Budget

1,000.00 1,000.00
Actual

1,000.00 1,000.00
Difference

DAILY LIVING

CHILDREN

OBLIGATIONS

BUSINESS EXPENSE

ENTERTAINMENT

Budget

100.00 50.00 50.00 200.00 20.0%


Actual

100.00 50.00 50.00 200.00


Difference

SUBSCRIPTIONS

MISCELLANEOUS

Budget

0.0%
Actual

Difference

0.0%

UTILITIES Electricity Gas/Oil Water/Sewer/Trash Phone Cable/Satellite Internet UTILITIES - Other Total UTILITIES % of Income FOOD Groceries Dining/Eating Out Pet Food FOOD - Other Total FOOD % of Income TRANSPORTATION Vehicle Payments Auto Insurance Fuel Bus/Taxi/Train Fare Repairs/Tires Registration/License TRANSPORTATION - Other Total TRANSPORTATION % of Income HEALTH Health Insurance Disability Insurance Doctor/Dentist/Optometrist Medicine/Drugs Health Club Dues Life Insurance Veterinarian/Pet Care HEALTH - Other Total HEALTH % of Income DAILY LIVING Education Clothing Personal Supplies Cleaning Services Laundry / Dry Cleaning Salon/Barber DAILY LIVING - Other Total DAILY LIVING % of Income CHILDREN Children:Clothing Medical Music Lessons School Tuition School Lunch School Supplies Babysitting/Child Care Toys/Games CHILDREN - Other Total CHILDREN % of Income OBLIGATIONS Student Loan Other Loan

Budget

Actual

Difference

Budget

0.0%
Actual

Difference

Budget

45.15 45.15 4.5%


Actual

(45.15) (45.15)
Difference

Budget

0.0%
Actual

Difference

Budget

0.0%
Actual

Difference

Budget

23.10 25.04 48.14 4.8%


Actual

(23.10) (25.04) (48.14)


Difference

Budget

0.0%
Actual

Difference

Credit Card #1 Credit Card #2 Credit Card #3 Alimony/Child Support Federal Taxes State/Local Taxes Legal Fees OBLIGATIONS - Other Total OBLIGATIONS % of Income BUSINESS EXPENSE Deductible Expenses Non-Deductible Expenses BUSINESS - Other Total BUSINESS EXPENSE % of Income ENTERTAINMENT Vacation/Travel Videos/DVDs Music Games Rentals Movies/Theater Concerts/Plays Books Hobbies Film/Photos Sports Outdoor Recreation Toys/Gadgets ENTERTAINMENT - Other Total ENTERTAINMENT % of Income SUBSCRIPTIONS Newspaper Magazines Dues/Memberships SUBSCRIPTIONS - Other Total SUBSCRIPTIONS % of Income MISCELLANEOUS Bank Fees Postage MISC - Other Total MISCELLANEOUS % of Income

Budget

0.0%
Actual

Difference

Budget

0.0%
Actual

Difference

Budget

0.0%
Actual

Difference

Budget

0.0%
Actual

Difference

0.0%

[Categories] [Balance] [Transfer] ***** INCOME ***** Wages & Tips Interest Income Dividends Gifts Received Refunds/Reimbursements Financial Aid Rental Income INCOME-Other ***** SAVINGS ***** Emergency Fund Retirement Fund Investments College Fund Taxes Vacation Fund SAVINGS -Other ***** CHARITY / GIFTS ***** Tithing Charitable Donations Religious Donations Gifts Christmas CHARITY - Other ***** HOUSING ***** Mortgage/Rent Home/Rental Insurance Real Estate Taxes Furnishings/Appliances Lawn/Garden Maintenance/Supplies Improvements HOUSING - Other ***** UTILITIES ***** Electricity Gas/Oil Water/Sewer/Trash Phone Cable/Satellite Internet UTILITIES - Other ***** FOOD ***** Groceries Dining/Eating Out

Instructions This worksheet defines the list of categories used for the drop-down in the Register worksheet. You must make absolutely sure that the list of categories are the same in ALL worksheets. If you make a change to a category, you need to make that change in all worksheets. Adding a Category: Copy an existing row and insert the copied row where you want it and then edit the Category name. Then, make sure the add the category in the Budget and Report worksheets. Deleting a Sub-Category: Before you start recording transactions, deleting a category is easy. Just delete the category row. Don't delete major categories. If you have already started recording transactions, and some of the transactions were allocated to the category you deleted, you will need to manually update all those Transactions to assign them to a new category. Making Changes to Categories: This worksheet uses conditional formatting to detect whether the Category is found in BOTH the Budget and Report worksheets. If a sub-category is highlighted PINK(MAGENTA), then the category needs to be added to the Budget worksheet. A subcategory highlighted BROWN means that the category needs to be added to the Report worksheet. Major categories like *****INCOME***** are used to separate groups of categories and you should make sure that the sub-categories are grouped correctly and consistently in the Yearly and Monthly worksheets. WARNING: Be VERY careful to not use DUPLICATE category names such as "Other".

Pet Food FOOD - Other ***** TRANSPORTATION ***** Vehicle Payments Auto Insurance Fuel Bus/Taxi/Train Fare Repairs/Tires Registration/License TRANSPORTATION - Other ***** HEALTH ***** Health Insurance Disability Insurance Doctor/Dentist/Optometrist Medicine/Drugs Health Club Dues Life Insurance Veterinarian/Pet Care HEALTH - Other ***** DAILY LIVING ***** Education Clothing Personal Supplies Cleaning Services Laundry / Dry Cleaning Salon/Barber DAILY LIVING - Other ***** CHILDREN ***** Children:Clothing Medical Music Lessons School Tuition School Lunch School Supplies Babysitting/Child Care Toys/Games CHILDREN - Other ***** OBLIGATIONS ***** Student Loan Other Loan Credit Card #1 Credit Card #2 Credit Card #3 Alimony/Child Support Federal Taxes State/Local Taxes Legal Fees

OBLIGATIONS - Other ***** BUSINESS EXPENSE ***** Deductible Expenses Non-Deductible Expenses BUSINESS - Other ***** ENTERTAINMENT ***** Vacation/Travel Videos/DVDs Music Games Rentals Movies/Theater Concerts/Plays Books Hobbies Film/Photos Sports Outdoor Recreation Toys/Gadgets ENTERTAINMENT - Other ***** SUBSCRIPTIONS ***** Newspaper Magazines Dues/Memberships SUBSCRIPTIONS - Other ***** MISCELLANEOUS ***** Bank Fees Postage MISC - Other

down in t the list of change to a

make sure

Don't delete

H the Budget K(MAGENTA),

NCOME*****

names such