Internal Audit Department Internal Audit Commission Meeting September 25, 2013 – 3:00 p.m.

Agenda

The meeting will be held in the office of H. Patrick Campbell, Chief Auditor and Secretary to the Internal Audit Commission at 260 Constitution Plaza, Hartford, CT.

1. Call to order and roll call. 2. Consideration of and vote on the acceptance of the prior meeting minutes. 3. Review and discuss the Internal Audit Department (IAD) Activity Reports for the months of July and August. 4. Discuss the status of and requests for special projects and reviews. a. Vote on recommending that the Mayor’s Office request reimbursement for Fiscal Year End 2012 Unallocated Procurement Card expenses that were found not to be supported by receipts or invoices. b. Review and discuss next steps regarding the special review relating to the Removal of Trees from Keney Golf Course including discussing and voting on hiring an attorney to pursue any potential recoveries. c. Review documentation relating to the rehiring of City of Hartford retirees and discuss and vote on next steps. d. Review complaint regarding the propriety of the final payout to Jared Kupiec and discuss and vote on next steps. e. Discuss and vote on performing additional work relating to the Capital Improvement Project Audit and related process. f. Discuss and vote on performing a special review of City hand-held radios and related equipment. g. Vote on hiring outside legal counsel to review the propriety of the Tax Lien Sale dated June 2013 relating to the matter of doing business with presumably affiliated companies, one of which may have owed the City real estate taxes at the time of the sale. 5. Review and discuss audit reports and special project and review memorandums issued during the month of July and August. a. Special Review of P-Card Fiscal Year Ended 2012 Unallocated Charges b. City of Hartford Finance Department Payroll Accounts and Operations Audit Report 1401 c. Internal Audit Department FY 2012-2013 4th Qtr. Program Performance Measures d. Deposit of a Check, Not Payable to the City of Hartford, to a City of Hartford Bank Account e. City of Hartford Finance Department Assessor’s Office Motor Vehicle Accounts and Operations Audit Report 1402

Internal Audit Department Internal Audit Commission Meeting September 25, 2013 – 3:00 p.m. Agenda

6. Discuss and vote on requesting, through either ordinance or resolution, the ability for the Internal Audit Commission to separately retain and/or hire an attorney to assist with future legal matters. 7. Discuss the status of the City of Hartford Vehicle Inventory, Assignment and Use Audit. 8. Discuss changing the process for following up on the status of actions planned and taken by management to address audit report findings and recommendations. 9. Review, discuss and, if ready, vote on proposed changes to the IAC By-Laws. 10. Review and discuss responses to the Internal Audit Department Follow-up Questionnaires received from management for following audits. a. City of Hartford Health and Human Services Department Revenue Management Operations Audit Report 1311 b. City and Hartford Public School System Employee and Retiree Social Security Administration Mortality Audit Report 1316 c. Hartford Public Schools Procurement Card Usage Audit Report 1317 d. Hartford Parking Authority Procurement Card Usage Audit Report 1318 11. Confirm the date and time for the next Internal Audit Commission meeting currently scheduled for October 16th at 3:00 p.m. 12. Adjourn meeting.

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