ACPS DATA DICTIONARY

FIELD NAME
Roll Type START 1

END
1

FIELD TYPE CHAR/1 CHAR/9
CHAR/1

ACPSREC NAME
ROLL TYPE

DESCRIPTION
Types of payments

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
P = Periodic Roll D = Death Roll S = Supplemental Roll

Case number Case Suffix Date Entry Employee Name

2 11 12 20

10 11 19 61

CASE-NO CASE-SUFFIX ENTRY-DATE EMPLOYEE

Unique identifier for each case. Generated from the Case Management File. Blank Date that the case is entered into the sequent system for payment Claimant’s Name YYYYMMDD 00000000 = N/A LAST 20 - 34 FIRSTI 40 MID 41 - 49 YYYYMMDD 00000000 = N/A

DATE/8
CHAR/42

Date of Birth Social Security NO. Payee Name

62 70 79

69 78 113

DATE/8 CHAR/9
CHAR/35

DOB SSN PAYEE

Date of birth Claimant’s Social Security Number Name of Payee

PAYEE ADDRESS DEFINE
Payee Address Payee Address Payee Address EFT Info EFT Info EFT Info EFT Info EFT Info 114 149 184 114 149 166 167 184 148 183 192 148 165 166 183 192 CHAR/35 CHAR/35 CHAR/9 CHAR/35 CHAR/35 CHAR/1 CHAR/1 NUM/9 ADDR1 ADDR2 ADDR2 ADDR1 ACCT-NO ACCT-TYPE FILLER ROUT-NO Account Routing Number

Payee’s mailing address for check Additional Mailing address Additional Mailing address

Street number; PO Box

Direct Deposit

Payee’s Electronic Funds Transfer (EFT) information
S=Savings C=Checking Blank Used only if Claimant receives payment by EFT

RETURN TO ALL
Filler City 193 217 216 243 CHAR/34 CHAR/35 FILLER ADDR4 City Blank

1

FIELD NAME
State Zip Filler Payee Relationship Code

START 237 239 244 248

END
238 243 247 249

FIELD TYPE
CHAR/2 NUM/5/9 CHAR/4 CHAR/2

ACPSREC NAME
STATE ZIP CODE

DESCRIPTION
State Zip Code

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES

Blank PAYEE-REL-CODE

Code used primarily to indicate a payee’s relationship to a claimant. Is also used to indicate: - payment for a CPI adjustment (CI) - payment made to OWCP (CR) - payment to an agency on behalf of a claimant (CP) - Deduction form compensation to repay OWCP (AR) - Miscellaneous Deduction Type Code

CL = Claimant CI = CPI Adjustment CP = Case Payee, payment to a Beneficiary CR = Cash Receipt, indicates recouping of overpayment AR = Accounts Receivable GR = Guardian W = Widow D = Daughter SO = Son F = Father M = Mother B = Brother SI = Sister GP = Grandparent GC = Grandchild SP = Spouse

CO = Case Organization FE = FERS Offset GO = Guardian Organization LB = Leave Buy Back LE =Law Enforcement TP = Third Party TC = Long Term Care OP = OPM/CSRF AR = Accounts Receivable XX = Other Offset OB = Option B Freeze Withholding XD = Other Deduction JF = Dental JG = Vision JH = Combo
Chargeback Code Date of Injury District Office Number 250 253 CHAR/4 CB Agency that will be charged for the payee’s workmen’s compensation costs Valid Chargeback Agency Code

254 262

261 263

DATE/8 CHAR/2

DOI DIST

Date the worker was injured
District Office Code

YYYYMMDD 00000000 = N/A Boston 01 New York 02

2

FIELD NAME

START

END

FIELD TYPE

ACPSREC NAME

DESCRIPTION

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
Philadelphia 03 Jacksonville 06 Cleveland 09 Chicago 10 Kansas City 11 Denver 12 San Francisco 13 Seattle 14 Dallas 16 Washington 25 National Office 50 0 = Adjustment 1 = Disability 2 = Leave Buy Back 3 = WEC 4 = Direct Payment 5 = Incarcerated 6 = Termination Expenses 7 = Death 8 = Manual Payment 9 = Scheduled Award A = Death Lump Sum B = Cash Receipt C = FECS Payments Adjustment

Pay Type

264

264

CHAR/1

PAY-TYPE

Payment type

Examiner Certifier Batch ID Filler Pay Rate Rate Type

265 268 271 271 277 281

267 270 276 276 280 281

CHAR/3 CHAR/3 CHAR/5 CHAR/3 NUM/4 CHAR/1

EXAM CERT BATCH-ID FILLER PAY-RATE RATE-TYPE

Claims Examiner initials
Senior Claims Examiner Initials Keying Batch ID number Empty for transactions after 01/2005. DMCS – Cash Receipt Transactions (ALL) Blank 0000/Refer to EXPANDED RECORD

Pay rate of claimant at the Date of Injury, Date of Recurrence or Start of Disability
Indicates whether payment is to be made weekly or monthly Previous different pay rate of the current rate.

A = Annual
W = Weekly M = Monthly 0000/Refer to EXTENDED RECORD 0000/Refer to EXPANDED RECORD

Last Pay Rate Compensation Rate From Date To Date

282 286

285 288

NUM/4 NUM/4

LAST-PAY-RATE COMP-RATE

Percent of pay rate that claimant will be compensated for based on number of eligible dependents or beneficiaries.
Compensation period starting date Compensation period ending date

289 297

296 304

DATE/8 DATE/8

FROM-DATE TO-DATE

YYYYMMDD 00000000 = N/A YYYYMMDD 00000000 = N/A

3

FIELD NAME
Compensation Amount DMS Record Net Compensation HBI Code Employee HBI Cost Agency HBI Cost HBI Date HBI Date

START 305

END
309

FIELD TYPE
NUM/5

ACPSREC NAME
COMP-AMT

DESCRIPTION
Pretax, pre-deduction payment amount. OWCP calculated amount of compensation prior to deductions and authorized additions Repayment amount received from claimant or other source Payment amount after taxes and deductions Valid Health Benefit Insurance Code

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
00000/Refer to EXPANDED RECORD

310 315 320 323 327 331 339

314 319 322 326 330 338 346

NUM/5 NUM/5 CHAR/3 NUM/4 NUM/4 DATE/8 DATE/8

ACCT-PAY-RECV NET-COMP HBI-CODE EMP-HBI-COST AGY-HBI-COST HBI-FROM-DATE HBI-TO-DATE

00000/Refer to EXTENDED RECORD 00000/Refer to EXPANDED RECORD N/A = No HBI Benefits applied. 0000/Refer to EXPANDED RECORD 0000/Refer to EXPANDED RECORD YYYYMMDD 00000000 = N/A YYYYMMDD 00000000 = N/A

Deduction form compensation for employee’s contribution for Health Benefit Insurance
Agency contribution for employee’s Health Benefit insurance

Health Benefit Insurance coverage beginning date Health Benefit Insurance coverage ending date

Optional Life Insurance Optional Life Insurance Cost

347 348

347 350

CHAR/1 NUM/3

OI OI-COST

Indicates the age group (1-7) of the claimant who has selected Optional Life Insurance Cost to be deducted from compensation to pay for Optional Life Insurance

N = No A-E 000/Refer to EXTENDED RECORD

UNIQUE TO TEMPORARY DISABILITY REDEFINE AREA
Date of Disability Calendar \ Work 351 359 358 359 DATE/8 CHAR/1 DOI-DIS-RCR CALEN-WORK-DAY

Date claimant was disabled; pay rate effective date.
Distinguishes if payment corresponds to days of the week(calendar) or number of hours worked(work days) Indicates discontinuous periods of disability; Distinguishes if payment is calculated based on

YYYYMMDD 00000000 = N/A C=Calendar W=Week Blank Y=Yes N=No 0=No Hours worked

Intermittent

360

360

CHAR/1

INTERMITTENT

Hours worked in a day

361

374

CHAR/14

HOURS-IN-DAYTABLE

weekly or daily basis. Indicates hours worked each day for claimant with irregular work schedule; Corresponds with
calendar /work day field. Shows hour and days worked Accounting for time lost day s Accounting for time lost hours Conversion of time not at work

Time Lost Time Lost Supplemental

375 379 375

378 380 378

CHAR/3 CHAR/3 CHAR/4

TIME-LOST HOURS-LOST SUP-DAY-WHOLE

4

FIELD NAME
Supplemental Filler Expiration Date Days to go Attendant Rate Attendant Date Attendant Allowance WEC Rate

START 379 381 385 393 397 401 409 413

END
380 384 392 396 400 408 412 416

FIELD TYPE
CHAR/2 CHAR/4 DATE/8 CHAR/4 NUM/4 DATE/8 NUM/4 NUM/4

ACPSREC NAME
SUP-DAY-FRACTION

DESCRIPTION
Conversion of time not at work

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
Blank

EXPIRE-DATE DAYS-TOGO ATTEND-RATE ATTEND-DATE ATTEND-ALLOW AE-WEC-RATE

Date compensation will be terminated
Days of compensation remaining; Rate per week for a health care assistant Date compensation for health care attendant began Amount reimbursed for a health care attendant Estimation done by rehabilitation specialist of injured worker’s earning capacity; Estimated pay rate based on employee’s calculated wage earning capacity. Effective pay rate date for actual earning or calculated wage earning capacity. Actual pay rate or calculated pay rate (wage earning capacity)

YYYYMMDD 00000000 = N/A 0000/Refer to EXTENDED RECORD 0000/Refer to EXTENDED RECORD YYYYMMDD 00000000 = N/A 0000/Refer to EXTENDED RECORD 0000/Refer to EXTENDED RECORD

WEC Date WEC Amount

417 425

424 428

DATE/8 NUM/4

AE-WEC-DATE AE-WEC

YYYYMMDD 00000000 = N/A 0000/Refer to EXTENDED RECORD

UNIQUE TO SCHEDULED AWARDS REDEFINE AREA
Scheduled payment effective date Days of Compensation Percent of disability Member affected 2nd Disability Attendant Rate Attendant Date Attendant Allowance FILLER Supplemental Payment flag 351 358 DATE/8 SCHE-EFF-DATE Pay rate effective date YYYYMMDD 00000000 = N/A

359 365 368 382 383 387 395 399 402

364 367 381 382 386 394 398 401 402

CHAR/4 CHAR/3 CHAR/14 CHAR/1 CHAR/4 DAE/8 NUM/4 CHAR/3 CHAR/1

DAYS-OF-COMP DESC-AMT1 DESC-1 DESC-2 SCHE-ATTEND-RATE SCHE-ATTEND-DATE SCHE-ATTENDALLOW

Number of days paid according to schedule Percent of disability Not used Not used Weekly rate for a health care assistant Start Date compensation for an attendant; date payment started. Amount paid for an attendant Blank Blank 0000/Refer to EXTENDED RECORD YYYYMMDD 00000000 = N/A 0000/Refer to EXTENDED RECORD Blank

SCHE-SUP-FLAG

Indicates payment for a partial payment period;

Indicates a supplemental payment for a 5

Y = Yes N, Blank = No

FIELD NAME
Days to go Start date Award Expiration Date Compensation Paid FILLER

START

END

FIELD TYPE
CHAR/4 DATE/8 DATE/8 DATE/6 CHAR/1

ACPSREC NAME

DESCRIPTION schedule award

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
0000/Refer to EXTENDED RECORD YYYYMMDD 00000000 = N/A YYYYMMDD 00000000 = N/A 000000 Blank

403 407 415 423 428

406 414 422 427 428

DAYS-TO-GO SCHE-START-DATE SCHE-AWD-EXP-DATE COMP-PAID-TO-DATE

Number of days remaining for compensation Initiation of schedule award Termination of schedule award Total compensation paid

UNIQUE TO DEATH REDEFINE AREA
Date of death Number of beneficiaries Beneficiary type Beneficiary type Beneficiary type Beneficiary type Parent’s percentage Parent whole Sibling(s) whole Beneficiary Expiration date Burial expenses Transportation Expenses Termination Date of death Old compensation rate 351 359 361 362 363 364 365 367 368 369 377 381 385 388 396 358 360 364 362 363 364 366 367 368 376 380 384 387 395 400 DATE/8 CHAR/2 CHAR/1 CHAR/1 CHAR/1 CHAR/1 NUM/2 CHAR/1 CHAR/1 DATE/8 NUM/4 NUM/6 NUM/3 DATE/8 NUM//5 DOI-DIS-RCR-DOD NUM-BENE WIDOW CHILDREN PARENTS SIBLINGS PARENT-PERCENT PARENT-WHOLE BROSIS-WHOLE BENE-EXP-DATE BURIAL-EXP TRANSPORT-EXP TERMINATION DOD OLD-COMP-RATE

Date of reported injury resulting in death Number of beneficiaries receiving benefits
Number of Widows entitled to payments. Number of Children entitled to payments. Number of Parents entitled to payments. Number of Siblings entitled to payments. Percentage of compensation that parent’s receive

YYYYMMDD 00000000 = N/A

0-9 0-9 0-9 0-9

Parent as sole beneficiary Sibling as sole beneficiary
Date next beneficiary expires Compensation for burial Compensation for transport of body Compensation for termination of permanent employment status Employee’s Date of Death Used for recalculated cases

0,1 0,1 YYYYMMDD 00000000 = N/A 0000/Refer to EXTENDED RECORD 0000/Refer to EXTENDED RECORD 000/Refer to EXTENDED RECORD YYYYMMDD 00000000 = N/A 0000/Refer to EXTENDED RECORD

6

FIELD NAME
Beneficiary Name Comp rate at LS

START 401 420

END
419 422

FIELD TYPE
CHAR/19 CHAR/3

ACPSREC NAME
BENE-NAME

DESCRIPTION
Not used

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
Blank 000/Refer to EXTENDED RECORD

COMP-RATE

Comp Pay Rate at LS Filler

423 427

426 428

CHAR/4 CHAR/2

COMP-PAY-RATE

Percent of pay rate that claimant will be compensated for based on number of eligible dependents or beneficiaries. Compensation pay rate at last serviced

0000/Refer to EXTENDED RECORD Blank

RETURN TO ALL
First time flag Adjustment Indicator Payment Date Check Number Treasury Check Indicator Activity 429 430 431 439 447 448 429 430 438 446 447 449 CHAR/1 CHAR/1 DATE/8 CHAR/8 CHAR/1 CHAR/2 OI-TEMP ADJ-IND CHECK-DATE CHECK-NUM TRCHECK-IND ACTIVITY Not used Not used Date of check that was issued; Payment date Sequential number unique to each District Office for a particular check run Not used Indicating coverage by FECA or by Fringe Acts Blank Blank YYYYMMDD 00000000 = N/A

Blank 01 02 03 04 05 06 07 08 09 10 11 12 13 = Federal Civilian = Reservists(no mins, no CPI’s) = Civil Air Patrol = Reserve Officer Training = Maritime War Risk = Federal Officer Training = War – Connected = Civilian War Benefits = Total Benefits, War Claims = Poverty Programs = Law Enforcement Officers = Coast Guard Aux = Job Corps

14 = Neighborhood youth Enrollees 15 = Military reservist survivors 16 = Members of the woman’s army auxiliary corps 17 = Peace corps voluntary leaders 00, Blank = Null
Postal Service HBI beginning date Postal Service 450 457 DATE/8 HBI-USPS-STARTDATE HBI-USPS-FUNDING Start date for Health Benefits Insurance deductions for postal employees. Additional compensation for Health Benefits YYYYMMDD 00000000 = N/A 0000/Refer to EXTENDED RECORD

458

461

NUM/4

7

FIELD NAME
Funding Amount Pay Occurrence Expired Benefit Match Code Historical Type Flag Cancel Check Flag Recalculation Flag Cash Receipt Gross Override Gross Override Date Not Historical Type Flag Health Benefits Transfer flag Optional Life Insurance Class Codes

START

END

FIELD TYPE
CHAR/1 CHAR/1 CHAR/1 CHAR/1

ACPSREC NAME

DESCRIPTION
Insurance made by USPS workers

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
Blank Blank H = Manual Blank = system P = Initial Check to be cancelled(earlier check data) Y = Cancellation entry(later check date) U = Original payment has been un-cancelled. Blank 00000/Refer to EXTENDED RECORD 00000/Refer to EXTENDED RECORD YYYYMMDD 00000000 = N/A A Y=Yes N=No Blank = N/A Blank = N/A C = Retired Coverage D = Basic life + Std. Option A E = Basic Life + Family Option C F = Basic Life A&C Basic Life + Additional Option x1 G = x1 H = x1+ Standard Option A I = x1 + Family Option C J = x1 + A&C Basic Life Additional Option x2 K = x2 only L = x2+ Standard Option A M = x2 + Family Option C N = x2 + A&C Basic Life + Additional Option x3 O = x3only P = x3 Standard Option A Q = x3+ Family Option C

462 463 464 465

462 463 464 465

PAY-OCCURRENCE BENE-MATCH-CODE HIST-TYPE-FLAG CANCEL-CHECK-FLAG

Not used Not used Flag used to indicate that payment was manual; not system calculated Indicates that compensation check has been/will be cancelled. Not used Overpayment reimbursed, and other payments made to OWCP, i.e., a third party payment. Override calculated gross amount of compensation, amount that compensation should be Date of override

466 467 472 477 485 486

466 471 476 484 485 486

CHAR/1 NUM/5 NUM/5 DATE/8 CHAR/1 CHAR/1

DTH-RECALC-FLAG CASH-RECEIPT GROSS-OVERIDE OVERRIDE-DATE NOT-HIST HBI-TRANSFER-FLAG

Indicates transfer of Health benefits from employing agency to DFEC Optional Life insurance class codes Only if Optional Life Insurance = Y

487

487

CHAR/1

OI-CLASS

8

FIELD NAME

START

END

FIELD TYPE

ACPSREC NAME

DESCRIPTION

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
R = x3+ A&C Basic Life Additional Option x4 S = x4 only T = x4+ Standard Option A U = x4 + Family Option C V = x4 + A&C Basic Life Additional Option x5 W = x5 only X = x5+ Standard Option A Y = x5 + Family Option C Z = x5 + A&C 0000

Optional Life Insurance – Salary Optional Life Insurance – Premium Optional Life Insurance From Date Optional Life Insurance To Date Third Party Flag Direct Payment Chargeback Adjustment Code Adjustment Code Ret OI Code Total OI Cost Basic Life Insurance Premium Basic Life Total District Office Code

488

491

CHAR/4

SALARY

Not used

492

494

CHAR/3

RETIRED-PREM

Not used

000

495

502

DATE/8

OI-FROM-DATE

Date optional life insurance coverage began

YYYYMMDD 00000000 = N/A YYYYMMDD 00000000 = N/A Y = Yes Blank = No Y = Yes Blank = No Blank

503

510

DATE/8

OI-TO-DATE

Date optional life insurance coverage ended

511 512 513

511 512 513

CHAR/3 CHAR/1 CHAR/1

THIRD-PARTY-FLAG DIR-PAYM CBADJ-CODE

Third Party Payment Indicates less previously paid, forces system to pay even when payment duplicates or overlaps Not used

514 515 516 519

514 515 518 521

CHAR/1 CHAR/1 CHAR/3 CHAR/3

ADJ-CODE RET-OI-CODE TOT-OI-COST BASIC-LIFE-PREM

Not used

Blank C = Claimant accepted PRBLI 000/Refer to EXPANDED RECORD 000

Code indicates type of optional insurance selected by claimant over 65
Total deduction for OI class = cost + retired premium + basic life premium Not used

522 525

524 525

CHAR/3 CHAR/1

BASIC-LIFE-TOT UNIQUE-DIST

Not used Alphabetic code associated with the district office

000 A-P

9

FIELD NAME
FILLER Pay Rate Compensation Rate

START 526 533 540

END
532 539 544

FIELD TYPE
CHAR/4 NUM/7 NUM/5

ACPSREC NAME

DESCRIPTION

GROUP SUBDIVISIONS DEFINITION OF LEGAL VALUES
Blank

EXPANDED-PAY-RATE EXPANDED-COMPRATE

Pay rate of claimant at the date of injury, date of recurrence or start of disability. Percent of pay rate that claimant will be compensated for based on number of eligible dependents or beneficiaries. Pretax, pre-deduction payment amount. OWCP calculated amount of compensation prior to deductions and authorized additions. Payment amount after taxes and deductions Override calculated gross amount of compensation.

04000 06666 07500 00000

Compensation Amount Net Comp Gross Override Employee HBI Cost Agency HBI Cost Total OLI

545

552

NUM/8

EXPANDED-GROSS

553 561 570 576 582

560 569 575 581 586

NUM/8 NUM/9 NUM/6 NUM/6 NUM/5

EXPANDED-NETCOMP EXPANDED-GROSSOVERRIDE EXPANDED-EMP-HBI EXPANDED-AGY-HBI EXPANDED-TOT-OLI

Deduction form compensation for employee’s contribution for Health Benefit Insurance Agency contribution for employee’s Health Benefit Insurance
Total Optional Life Insurance

10

EXTENDED RECORD
Postal Service Funding Amount Last Pay Rate Pay Received (DMS Record) OLI Costs Days To Go Attendant Rate Attendant Allow WEC Rate 587 593 600 592 599 607 NUM/6 NUM/7 NUM/8 HBI-USPS-FUNDING LAST-PAY-RATE ACCT-PAY-RECV Additional contribution for HBI mad by USPS for postal claimants Previous pay rate of the current rate. Payment received from claimant or other source. This is an A/R payment. Cost to be deducted from compensation to pay for Optional Life Insurance. Not used Rate per week for a health care assistant. Maximum amount allowed for reimbursement for a Home Health Assistant per month. Estimation done by rehabilitation specialist of injured worker’s earnings capacity; Estimated pay rate based on employee’s calculated earning capacity Actual pay rate or calculated pay rate (wage earning capacity) – Earning Loss Number of days paid based on schedule award Rate per week for a health care assistant. Based on a schedule award. Maximum amount allowed for reimbursement for a Home Health Aide per month on a schedule award. Number of days remaining for compensation for schedule award. Total compensation paid Compensation for burial expenses Compensation for transport of body Compensation for termination of permanent employment status Previous compensation amount (not the current comp amount) Percent of pay rate that claimant will be compensated for based on number of eligible dependents or beneficiaries. Compensation pay rate at last service

608 614 621 628 636

613 620 627 635 642

NUM/6 CHAR/7 NUM/7 NUM/8 NUM/7

OI-COST DAYS-TOGO ATTEND-RATE ATTEND-ALLOW AE-WEC-RATE

0000000

WEC Amount

643

649

NUM/7

AE-WEC

Days of Compensation SA Attend Rate SA Attend Allow Days To Go Compensation Paid Burial Expenses Transport Expenses Terminate Expenses Old Compensation Rate Comp Rate LS Comp Pay Rate LS

650 657 664 672 679 688 695 702

656 663 671 678 687 694 701 707

NUM/7 NUM/7 NUM/8 CHAR/7 NUM/9 NUM/7 NUM/7 NUM/6

DAYS-OF-COMP SCHE-ATTEND-RATE SCHE-ATTENDALLOW DAYS-TO-GO COMP-PAID-TODATE BURIAL EXP TRANSPORT-EXP TERMINATION

708 717 726

716 725 732

NUM/9 NUM/9 NUM/7

OLD-COMP-RATE COMP-RATE-AT-LS COMP-PAY-RATE-ATLS

11

Cash Receipt

733

741

NUM/9

CASH-RECEIPT

Amount of payment to OWCP; overpayment reimbursed, or other payments made to OWCP – a third party payment

12