Guidance to Establish Local Leadership for the Workforce Investment Act (WIA

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This guidance is divided into four parts: A. B. C. D. Local Chief Elected Official (CEO) Agreement Local Workforce Investment Board Appointments Youth Council Appointments Submission Information

A.

Local Chief Elected Official Agreement
If your workforce investment area includes more than one unit of general local government, you will need to develop an agreement outlining the approach you will take to carry out your WIA responsibilities including appointing the local workforce board, establishing a youth council and selecting a grant recipient. The items listed below should be addressed in your agreement.

1. Designation of an individual to represent each county in the local area. 2. Authority of the CEOs to act on behalf of constituent governments. 3. Designation of an individual chief elected official (and the government represented) as the grant recipient; OR designation of an alternative entity as grant recipient. 4. Appointment of members of the local board. 5. Responsibilities assigned to CEOs by the Workforce Investment Act. 6. Certification that WIA is included in the county(ies) service delivery strategy plan(s), and that the county(ies) are in compliance with Georgia’s Service Delivery Strategy Act.
7. Provisions for how the area will re-pay any WIA funds that may be subsequently disallowed.

8. Selection of a grant recipient that will perform administrative tasks for the area. 9. Other matters of importance to you.

B.

Local Workforce Investment Board Appointments
Responsibilities of the Local Workforce Investment Board The Workforce Investment Act (WIA) requires local Chief Elected Officials (CEOs) to establish Local Workforce Investment Boards. Boards must be appointed for each local Workforce Investment Area and be chaired by a business member and must have majority business membership. Local Workforce Investment Boards (WIB) will serve in a policy-making, not program operation, role. The primary role of the local WIB is to ensure that workforce development programs operating within the workforce investment area effectively and efficiently support the labor and job training needs of all job seekers, including discouraged workers, the unemployed, the underemployed, youth, disabled, and senior citizens. Local Workforce Investment Boards will function as “boards of directors,” focusing on strategic planning, policy development and oversight of the local workforce development 1

system. The role of the local Workforce Investment Board is significantly expanded over the role the Private Industry Councils (PICs) played under JTPA. The PICs focused on providing or procuring program services under the Job Training Partnership Act. The local board under the Workforce Investment Act oversees a system of services in a local area, including the connecting of workforce and economic development. The success in establishing a local workforce investment system will depend upon the degree to which meaningful partnerships are established among all area economic and workforce development programs and agencies. As you solicit nominations and consider appointments to your board, consider the following board responsibilities outlined in WIA: 1. Develop and submit a local plan in partnership with the local Chief Elected Official(s). 2. Participate in the development of a regional plan if local area lies within a region. 3. Designate or certify one stop operators with the agreement of the local Chief Elected Official(s). Terminate the eligibility of such operators where necessary. 4. Identify eligible youth providers through a competitive process. 5. Identify eligible training providers and, where needed, identify providers of intensive services using a competitive process. 6. Develop a budget to carry out required duties, subject to the approval of the local Chief Elected Official(s). 7. Conduct program oversight of youth and adult local employment and training activities and the one stop service delivery system in the local area. 8. Negotiate with the local Chief Elected Official(s) and the Governor on local program performance measures. 9. Assist the Governor in developing the statewide employment statistics system. 10. Ensure coordination of the workforce investment activities with the area's economic development strategies and develop employer connections to such activities. 11. Promote the participation of private employers in the statewide workforce development system and assist these employers in meeting hiring needs through the local workforce system. 12. Establish, in cooperation with the local Chief Elected Official(s), a subcommittee that shall be known as a Youth Council. The Youth Council shall include board members with special interest or expertise in youth policy. In addition, shall include representatives of: ! youth services agencies ! local public housing authorities ! Job Corps ! parents of eligible youth customers ! and individuals that have experience relating to youth activities (former customers, representatives of organizations or others the local board chair and local elected official determine to be appropriate). 13. Enter into an agreement with the local Chief Elected Official(s) that describes respective roles and responsibilities of board and CEOs (Section 661.300 of the Federal Regulations). 14. Coordinate with other workforce and economic development activities carried out in the region. Examples include the efforts of the Departments of Industry, Trade and Tourism, and Community Affairs; universities, colleges and technical institutes; empowerment zones; and similar efforts. 15. Build on existing local youth service organizations in creating the Youth Council and select a member of the local Workforce Investment Board to chair the Youth Council. 2

Board Membership/Nomination Requirements When establishing your board, you must select members representing business, education, labor organizations, community-based organizations, economic development and one stop partners. In order to identify local board members you will want to solicit a wide range of businesses and other organizations. Active members from affiliated boards, such as employer committees, technical school advisory boards, regional advisory boards, Family Connection collaborative boards, and Private Industry Councils can bring strong skills to the local board and should be considered for local workforce investment board membership. Criteria for membership and suggestions for each member category is listed below. Business A majority of the members of the WIB must be representatives of business in the local area who are: 1. Owners of businesses, chief executives or operating officers of businesses, and other business executives or employers with optimum policy-making or hiring authority; 2. Representatives of businesses with employment opportunities that reflect the employment opportunities of the local area; and 3. Nominated by local business organizations and business trade associations. Business representatives should include representatives of small businesses and minority businesses to the extent possible. Chamber(s) of commerce and other business organizations should be used to solicit nominations.
Education

Two or more members of the board must represent local educational agencies, including school boards, providers of adult education and literacy activities, and post-secondary institutions (technical schools, two- and four-year colleges and universities). Representatives should be selected from among individuals nominated by regional or local educational agencies, institutions, or related organizations.
Labor Organizations

In areas where employees are represented by labor organizations, two or more members of the board must be selected from nominations made by labor federations. In a local area in which no employees are represented by labor organizations, two or more members of the board must be selected from nominations made by other representatives of employees. Community-Based Organizations Two or more representatives must be chosen from community-based organizations, including organizations representing individuals with disabilities and veterans, if these organizations are present in the area. Nominations from other community-based organizations should also be considered. 3

Economic Development Two representatives must be chosen to represent economic development, including private sector economic development entities. Examples of organizations that promote economic development include Regional Advisory Councils (RACs), Chambers of Commerce, local government consortiums, colleges and universities, the Department of Industry, Trade and Tourism, Department of Community Affairs, and other similar organizations. One Stop Partners At least one member of the board must represent entities administering each of the 12 mandated one stop services listed below. [The agency administering the service is noted in bold.] 1. Programs authorized under Subtitle B of Title I of WIA, serving:
! ! ! ! ! ! ! ! Adults [Department of Labor] Dislocated Workers [Department of Labor] Youth [Department of Labor] Native American programs [Florida Commission on Indian Affairs] Migrant and seasonal farm worker programs [Telemon, Department of Labor] Veterans workforce programs [Department of Labor] Job Corps [US Department Of Labor] Programs authorized under the Wagner-Peyser Act [Department of Labor]

2. Adult education and literacy activities authorized under Title II of WIA [Department of Technical and Adult Education] 3. Vocational rehabilitation programs of the Rehabilitation Act of 1973 [Department of Human Resources, Division of Rehabilitation Services] 4. Welfare-to-work programs of the Social Security Act [Department of Labor] 5. Senior community service employment activities authorized under Title V of the Older Americans Act of 1965 [Department of Human Resources, Office of Aging] 6. Post-secondary vocational education activities under the Carl Perkins Vocational Education Act [Department of Technical and Adult Education] 7. Trade Adjustment Assistance and NAFTA Transitional Adjustment Assistance activities of the Trade Act of 1974 ) [Department of Labor] 8. Activities authorized under Chapter 41 of Title 38, USC (local veterans employment representatives and disabled veterans outreach programs) [Department of Labor] 9. Employment and training activities carried out under the Community Services Block Grant [Department of Human Resources, Community Services] 10. Employment and training activities carried out by the Department of Housing and Urban Development [Local Housing Authority] 11. Programs authorized under State unemployment compensation laws [Department of Labor] Additional One Stop partners may include: 1. TANF Programs authorized under the Social Security Act [Department of Human Resources, Division of Family & Children Services] 2. Employment and Training and work programs of the Food Stamp Act of 1977 [Department of Human Resources, Division of Family & Children Services] 3. Other representatives of workforce programs and entities the chief elected officials may 4

choose. The strength of your local workforce system depends largely on the strength of your board. While you select board members to represent a particular category such as business, education or people with disabilities, all members must be committed to the workforce needs of the entire community, not just their organization’s constituency. Furthermore, members must also be able to represent an entire sector. For example, a high school principal representing education on the local workforce development board is, in fact, representing the entire education community – secondary, public and private sectors.

C.

Youth Council Appointments
In addition to the local Workforce Investment Board, you must establish a Youth Council which is a subgroup to the local WIB. This Youth Council will develop the parts of the local strategy and plan relating to services for the youth. Members should be selected from both the local WIB and the community to represent the interests of ALL youth. In order to ensure continuity between the Youth Council and other youth initiatives, it is strongly suggested that you select members who are involved with other local boards that address youth issues such as School-to-Work, P-16 and tech prep coordinating councils.

The Youth Council is responsible for the following: 1. Develop the portions of the local plan relating to eligible youth, as determined by the chairperson of the local board. 2. Recommend to the local Workforce Investment Board (WIB) eligible providers of youth activities, to be awarded grants or contracts on a competitive basis by the local board to carry out the youth activities. 3. Conduct oversight, in concert with the WIB, of the eligible providers of youth activities. 4. Coordinate youth activities authorized under Section 129 of the WIA. 5. Other duties determined to be appropriate by the chairperson of the local board. Youth Council Composition
Mandatory members

1. Two or more members will be members of the local Workforce Investment Board with special interest or expertise in youth policy. Consideration of business, education and human service agency members is encouraged. 2. Two or more members shall be representatives of youth services agencies including juvenile justice and local law enforcement agencies. 3. Two or more members shall be representatives of local public housing authorities. 4. Two or more members shall be parents of eligible youth seeking assistance under Title I of the WIA. 5. Two or more members shall be individuals that have experience relating to youth activities including former participants, and representatives of organizations. 6. In areas where Job Corps Centers are located (Atlanta, Albany, Brunswick), two or more members shall be representatives of Job Corps. In other areas, Job Corps recruiters may be solicited and Job Corps representatives may be appointed as members, as appropriate. 5

Optional members may include other appropriate individuals as determined by the local board in cooperation with the local Chief Elected Officials. Youth Council members who are not members of the local board shall be voting members of the Youth Council and non-voting members of the local board.

D. Submission Information
The Governor must certify local WIBs every two years. For initial certification, you must submit the information requested below. Subsequent certification will be based on the extent to which the local board has ensured that workforce investment activities have enabled the area to meet local performance measures.

If a local board does not achieve certification, reappointment and certification of another local board for the area will result. The Governor may decertify a board at any time after providing notice and an opportunity to comment, for fraud, abuse, or failure to carry out the functions specified under the WIA Section 117(d). The Governor may decertify a board if the area fails to meet performance measures for two consecutive program years. If the Governor decertifies a WIB, the Governor may require that a new WIB be appointed and certified for the area pursuant to a reorganization plan developed by the Governor, in consultation with the local CEOs, and in accordance with criteria under WIA Section 117(b).

To obtain initial certification, submit the following documents/information: Local Chief Elected Official Agreement (where there are multiple jurisdictions) Local Workforce Investment Board Roster (Example form is attached) Youth Council Roster (Example form is attached) Identification of Grant Recipient The documents can be submitted at any time before June 2, 2000. Please submit hard copy and/or electronic copy to: Commissioner
Georgia Department of Labor 148 International Blvd., N.E. Suite 600 Atlanta, GA 30303-1751 ATTN: WIA wia@dol.state.ga.us e-mail

Revised 4/18/00

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