COMP 05/Jan 06 SPO Use Only Date logged__________________ Date entered into HRS__________ Date released_________________ Released by__________________

New Mexico State Personnel Board Salary Upon Reduction
(This form is not necessary for reductions being made in accordance with Paragraph (2) of Subsection J of 1.7.4.12 NMAC)

Section 1: AGENCY INFORMATION (to be completed by Agency Personnel)
Agency: HR contact: Requested by supervisor/manager: HR tel number: Agency Code: HR e-mail address: Tel Number:

Current Information
EMPLOYEE: TOG Role/MC: Perm #: TOG Role/MC: Perm #: TOOL #: Percent of reduction: % TOOL #: Pay Band: SSN: Bargaining Unit Covered Position: Yes No Hourly salary: $ Compa-ratio: Bargaining Unit Covered Position: Yes No Hourly salary: $ Compa-ratio: Effective date:

Proposed Information
Pay Band:

Dollar amount of reduction: $

TOG Proficiency Zone
Associate Zone (training/learning job): to 81.4% Independent Zone (fully competent in job): 81.5-115.0% Principal Zone (contribution significantly beyond the norm in job): 115.1% & above

NMAC 1.7.4.12 J Salary Upon Reduction The salary of employees who take a reduction may be reduced by up to fifteen percent (15%) unless the reduction is made in accordance with Paragraph (2) of Subsection J of 1.7.4.12 NMAC. An employee’s salary should reflect appropriate placement within the pay band. The director may approve a salary reduction greater than fifteen percent (15%) due to special circumstances that are justified in writing. NMAC 1.7.4.12 F Pay Allowance for Performing First Line Supervisor Duties (2) When the supervisor duties are no longer being performed, the agency shall revert the employee to the hourly rate of pay held prior to granting the pay allowance, plus any authorized pay increases.
NMAC 1.7.4.7 B “Appropriate placement” means those elements to be considered in determining pay upon hire, promotion, transfer or reduction including the employee’s education, experience, training, certification, licensure, internal pay equity, budgetary availability and, when known and applicable, employee performance. Compa-ratio means pay expressed as a percentage of the midpoint of a pay band.

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(To calculate divide hourly salary by the midpoint of the pay band.)

Section 2: RATIONALE FOR THE SALARY PROPOSED (to be completed by Agency
Personnel)

JRQS:
Education: Experience: Education:

Employee’s Qualifications:
Experience: Supervision: Management: Licensure: Years________Months________ Years________Months________ Years________Months________

Licensure:

Please describe how the employee’s education/experience relative to the established Job Related Qualification Standards (at full competence/midpoint level – 100% compa-ratio) supports the compa-ratio and proficiency zone being proposed.

Please describe the performance history related to the new position and other information supporting the requested salary.

Section 3: REQUIRED SIGNATURES (to be signed by the requesting supervisor/manager)
Supervisor/Manager (Print Name): Supervisor/Manager Signature: Other Agency Required Signature: Other Agency Required Signature: Date: Date: Date:

I hereby agree to the salary reduction identified above. ______________________________________ Employee’s Signature ______________________________ Date

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Section 4: INTERNAL COMPARISON (to be completed by Agency Human Resources) Internal Comparison: List the employees in the same TOG & Role/MC to whom this employee should be compared.
Name(s)
Employe e Employe e Employe e Hourly Salary TRD (if applicabl e) Total Salary Education # years related experien ce

Section 5: REQUIRED DOCUMENTATION (to be completed by Agency Human Resources)
Yes No Required Documentation Is a copy of the Job Related Qualification Standards/Job Order Form attached? Is a copy of the List of Eligibles/DOL Referral List attached? Is this an Exception to Open Recruitment? (Attach Admin 01-EOR) Is a copy of the employee’s application/resume attached? Is this request consistent with your agency’s Compensation Policy? Is this request entered into HRS? If this is a “hot action”, is the PAF attached?

Section 6: HUMAN RESOURCE RECOMMENDATION (to be completed by Agency Human
Resources) Provide details as to why you recommend approval of this action. If you have an alternate recommendation, please indicate below:

HR Manager (Print Name): HR Manager Signature: Date:

Approved Approved alternate salary of $________ Compa/ratio_______ Disapproved

For State Personnel Office Use ONLY
Reviewed by: Approved by: Comp 05 Salary Upon Reduction Date: Date: Page 3 of 4

Alternative recommendation: Justification: Is position properly classified Yes_____ No_____ if No, recommended classification______________________________________________ Has agency described how the employee will be fully competent in the job and/or other supporting factors. Yes____No_____

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