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PRINCE
Version 5.6
PRINCE2

is a Registered Trade Mark of the Ofce of Government Commerce


in the United Kingdom and other countries.
Copyright 2010, ITpreneurs Nederland B. V. All rights reserved.
CC Learning


Workbook with Exams
FOR TRAINER
PRACTITIONER
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PRINCE
Version 5.6

PRaCtItIoNER woRkbook wIth Exams


Copyright 2011, ITpreneurs Nederland B.V. All rights reserved.
1


PRINCE2

practitioner workbook with exams







This book is sold subject to the condition that it, or any part of it, shall not by way of trade or
otherwise, be sold, lent, re-sold, displayed, advertised or otherwise circulated, without the publishers
prior written consent, in any form of binding, cover or title other than that in which it is published and
without a similar condition including this condition being imposed on the subsequent purchaser(s).



Version 5.6

Copyright 2011 by ITpreneurs Nederland B.V. All rights reserved.
PRINCE2 is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and
other countries
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PRINCE
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Copyright 2011, ITpreneurs Nederland B.V. All rights reserved.
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Table of contents
Schedule ....................................................................................................................................... 5
Practitioner examination tips ............................................................................................................ 7
Sample Practitioner examination 1 .................................................................................................. 15
Question Booklet .......................................................................................................................... 25
Sample Practitioner examination 2 .................................................................................................. 77
Practitioner Exam Design ..............................................................................................................139
Syllabus .....................................................................................................................................147
Notes .........................................................................................................................................177
Feedback Form ............................................................................................................................179
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PRINCE
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5
PRINCE2 Practitioner schedule
Starting daily at 9:00am and 2 hours of homework each night, finishing daily at 17:00.
Day 1
Homework (night before) : Practitioner exam tips
: Sample exam paper #1
9:00 Exam tips, exam technique
10:00 Review/practise exam questions - from sample exam paper #1

Homework: Sample exam paper #2
Day 2
9:00 Review/practise exam questions - from sample exam paper #2
12:00 Lunch at your desk while reviewing exam questions
14:00 Practitioner exam (9 questions, 2:30 hours, PRINCE2 manual only)




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PRINCE
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PRaCtItIoNER woRkbook wIth Exams | PRaCtItIoNER ExamINatIoN tIPs


Copyright 2011, ITpreneurs Nederland B.V. All rights reserved.
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Practitioner examination tips
Exam technique is important for all exams. It ensures you feel confident in clearly demonstrating your
level of understanding of the material to the examiner and ensures you achieve your highest possible
mark. In the following sections we aim to give you advice on how to approach the exam questions to
ensure your final mark reflects your ability of PRINCE2 and is not tainted by any shortfall in exam
technique.
In the PRINCE2 practitioner exam there are 108 possible marks awarded, these are spread evenly
through 9 topics chosen from a total of ten syllabus areas. ALL the themes will be tested along with two
of the three process syllabus areas. The ten syllabus areas are:
Business Case theme
Organisation theme
Quality theme
Plans theme
Risk theme
Change theme
Progress theme
Starting up a Project and Initiating a Project Processes
Directing a Project, Managing a Stage Boundary and Closing a Project Processes
Controlling a Stage and Managing Product Delivery Processes
Each topic question can be made up of multiple parts, usually there are 2 to 3 parts. Each question
within the parts is worth one mark. Sometimes multiple correct options need to be selected to be
awarded the one mark. No part marks are awarded. Some questions have multiple correct options -
even though you may only be expected to choose one. Don't dwell on those questions that appear to
have multiple correct options - choose the best and move on.
Time is your biggest enemy
There are two possible ways to ensure time becomes your friend. You could either apply the two pass
technique or use a question start schedule.
Two pass technique
This is where you attempt all those questions you feel confident in and do not cost too much time,
making notes as you go on the question booklet. Then you pass through the exam again and tackle
those questions remaining. This technique has one major drawback: it is difficult to know how many
questions you have left in the available time. It is also recommended that you complete a question part
rather than leave it incomplete.
Use a question start schedule!
In the first few minutes of the exam calculate and write the time for each question into the question
booklet. Stick to that timing, we suggest 15 minutes per question. Closer to the end of the exam time
come back to any topic parts you may have missed out.
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PRINCE
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Beware! Hand everything back
All papers handed out, including the scenario and question booklets, must be returned to
the invigilator immediately following the exam. Failure to do so will result in delayed results
or a fail.

Techniques
The best lies are shrouded in truth
For a sentence to be true every phrase contained in it must be true, if any phrase of the sentence is
false, the whole sentence is false despite many other true statements. In other words false (incorrect)
phrases in statements negate all true (correct) phrases before and after. This means that if you are
reading a sentence made of a number of phrases and one is false then the whole sentence is false. For
example:
Once it has been approved in the activity authorising a Stage or Exception Plan the Risk Register can only be
changed through change control. False, because in the last phrase: Records (of which the Risk Register is one) are
dynamic management products that are not subject to change control.
Where possible convert all questions to true/false statements
A method to tackle questions that may look tricky is to consider them as true/false statements. You can
do this to all objective questions by considering each option separately. For those inclined to think at a
mathematical level this is the same as making each question a series of logic gates.
Eliminate obvious incorrect options
In all questions eliminate any obviously incorrect options to ensure that only the best options are
remaining to be selected from.
Rank options to work out the best option
While eliminating the obviously incorrect options you may wish to also calculate the best option as
opposed to the correct option. Ranking the options is a good way to do this. Just use numbering to
work out which option is best.
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PRINCE
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Classic multiple-choice questions
Classic multiple choice (single option answer)
These are in the classic single question with up to 4 options to choose from. Only one option is
considered the best.
Classic multiple choice (multiple option answer)
These are the same as classic multiple choice (single option answer) questions however they require
more than one option to be selected. Remember that the number of options to be selected can differ
between each question part.
Guidelines if you are not sure of the correct answer
When you are not sure of the correct answer you may wish to use the following:
Favour more inclusive options: select the option that encompasses others if in doubt, for example:

The Business Case is refined and updated in:
a) Starting up a Project
b) Initiating a Project
c) Managing a Stage Boundary
d) Initiating a Project and Managing a Stage Boundary

Look for grammatical inconsistencies, an option is nearly always wrong if the question and the
answer do not combine to make a grammatically correct sentence. Also, look for repetition of key
words from the question in the responses. If words are repeated, the option is worth considering, for
example:

The best control to use by corporate or programme management to deal with a very risky project where other
projects of this type have historically gone over budget is:
a) Project tolerances
b) Stage tolerances
c) Product descriptions
d) Acceptance criteria

Remember:
Try to rule out any obviously incorrect options
Remember the BEST option is preferred when choosing from multiple correct options
Favour look-alike options
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PRINCE
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Assertion reason questions
Assertion reason questions are a type of multiple choice question. They ask you to check whether each
statement is true or false, then if both are true, to verify if the reason explains the assertion. The trick
to these questions is to work down the Assertion column and then down the Reason column, checking
the reasoning only when there are two true statements. Do not work across the rows.

Assertion Reason
1) The activity create the Project Plan should be
completed prior to completing the activity
refine the Business Case T
because F The activity create the Project Plan uses
the planning procedure T
2) The Project Manager is responsible for
compiling the Project Plan T
because The Project Plan includes detail at the level
appropriate for the Project Manager to
manage the project on a day to day basis F
3) The Business Case should be refined after the
Project Plan has been completed T
because T The Business Case should include the costs
and time frames that are developed as part
of the Project Plan T

Once you have ascertained if each statement is correct or false, and if the reason justifies the assertion
you can translate these results into an option for the answer booklet: a, b, c, d or e:
Option Assertion Reason
A True True AND the reason explains the assertion
B True True BUT the reason does not explain the assertion
C True False
D False True
E False False
Tip: Out of sight out of mind
You may wish to cover the right hand column with your right hand to ensure you apply this
technique appropriately.
Add/remove/modify/delete content questions
For those questions that ask about modification of a management product's content try the following
steps. It is recommended that you a) analyse the additional information first and b) avoid looking at
the reasoning.
1. Familiarise yourself with the relevant management product section(s) (see Appendix A in the
PRINCE2 manual), you may skip this step if you feel comfortable with each section's definition
2. On the management product excerpt supplied as additional information evaluate each sentence, note
if you agree or disagree with the proposed section content
3. Using the options supplied in each sentence evaluate each recommendation to see if it fits with your
evaluation of each sentence, avoid looking at the reasoning in the sentence as this may distract you,
mark these as candidates for being correct options
4. Evaluate the 'add' and 'modify' options, mark those you agree as candidates for being correct options
5. Ensure you are left with the correct number of options (usually two) otherwise use reasoning to rule
out from those candidate options remaining.
See page 37 for a question to help demonstrate this technique.
Tell participants to remember to try and review the whole additional information before they tackle each question.
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PRINCE
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Aim for high yields when there is little time
Tackle the topic parts with no additional scenario information before those topic parts that do have
scenario information. Evaluate topic parts using the following criteria:
Number of marks to be gained
Estimated time to spend answering based on (1 mark =85 seconds reference time)
Additional scenario information required to be read
Referencing PRINCE2 manual required.
Specific PRINCE2 tips when answering questions
When answering questions about Project Board members remember that the board member can
always do his/her own Project Assurance
Phrases such as 'avoid', 'pass-by' or 'circumvent' are a warning sign to not choose that option
there are very few occasions (if any) where a process/procedure in PRINCE2 can be missed out, in
other words there are few exceptions to the rule! For example:
The Project Manager can avoid writing a Highlight Report when no Checkpoint Reports have been submitted.

Be careful not to miss scenario information that goes onto multiple pages
Rule out the 'doers' from organisational charts, as they are unlikely to have any management
position on a PRINCE2 Project Management team.
Plan sections: external dependency, planning assumptions and plan pre-requisites
When asked about a plan's content it is difficult to ascertain the differences between the sections:
external dependency, planning assumption and plan prerequisite. This is challenging when there is, for
example, an external assumption. We recommend that you ask the following:
1) Is something external to the project or external to the plan being described, eg, an external product on
the product breakdown structure? If so this applies to the EXTERNAL DEPENDENCY section
2) Is there a degree of uncertainty being described? If so this applies to the PLANNING ASSUMPTION
section
3) Is there a requirement for the items being described to be in place constantly? If so this applies to the
PLAN PREREQUISITE section.
Words to look for
Qualifiers
These are words that restrict or open up general statements, words like relevant, sometimes, often,
frequently, ordinarily or generally open up the possibilities of making accurate statements. They make
more modest claims, are more likely to reflect reality, and usually indicate true answers.
Absolute words restrict possibilities, the words should, must, no, never, none, always, every, entirely
and only imply the statement must be true 100% of the time and usually indicate false answers, due
to the limited application of 100% correct statements within a project scenario.
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PRINCE
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Raise a cup to 'true statements'
The question part introduction may mention that 'the following are true statements'. If this is the case
it means you do not have to assess the validity of each statement but ascertain as to whether it is a)
relevant to the stage or project and b) that the statement is correct for the question. This saves time,
and avoids you having to check each statement is valid to scenario or additional information.
Risky words
When evaluating a sentence as to whether it correctly describes a risk look for words like may, could
and might to suggest uncertainty. Words like will, should and have indicate current or certain events
and are therefore more likely to be issues, not risks.
Available resources
Open book
Do not underestimate the preparation needed for an open book exam: your time will be limited, so the
key is proper organisation in order to quickly find information. Make your PRINCE2 manual as user-
friendly as possible so that you don't lose time locating what you need:
Familiarize yourself with its format, layout and structure
For speedy retrieval index the chapters and concepts with pointers and/or page numbers
Develop a system of tabs/sticky notes, colour coding, concept maps, etc. to mark important
summaries, sections, sections
Write short, manageable summaries of content for each grouping
Add page numbers on the first page of Appendix A to assist in quick navigation in the manual
Beware! No extras in your PRINCE2 manual
You cannot include sticky notes or staple additional pages etc. in your PRINCE2 manual.
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PRINCE
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Modifying the PRINCE2 manual
Put chapter tabs on the right hand side, put useful diagrams or reference tabs at the top namely:
Page Item of interest
17 A summary of the themes within PRINCE2 (useful for those questions on themes)
23 Useful diagram on the Business Case development path
33 Useful diagram of the organisation structure recommended by PRINCE2
49 Quality audit trail, this diagram has been used in some practitioner questions
55 This is one of only two 'grey boxes' that are included in the syllabus (the other being
product based planning)
63 Diagram showing the planning procedure
86 List of risk threat and opportunity responses
95 Change management procedure
102 The six tolerances areas by level
115 If you have a magnifying glass this diagram could be useful!
216 The factors that lead to tailoring the method
219 This diagram shows a project in the context of a programme
222 Table with examples of different scales of projects
235 In appendix A the product descriptions are in alphabetical order, and should be referenced
as needed
269 In appendix C the roles and responsibilities are in alphabetical order and may be useful
when tackling the organisation questions.

Note that the responsibilities tables (see PRINCE2 manual page 160 as an example) are NOT included
within the syllabus, so they should not be examinable.
Disassemble the scenario booklet during the examination
If you find it useful please feel free to separate the exam scenario booklet. This may avoid the need to
flick between pages.
Write on the question booklet
Feel free to underline any key points, highlight areas of interest and fold pages over if you intend on
returning to them. Use sticky tabs if necessary to keep track of questions for those you are unsure or
for those that require further analysis. If you choose to focus on the high yield questions you could use
tabs (or page folds) to come back to those questions you missed out.
Read as much as you have to and no more
You can often answer the practitioner questions without reading additional information. We recommend
you try to answer the questions, then only if you need to read the additional information as referred to
in the introduction text to the topic part. For example if you are asked about errors in a management
product just read the content where the errors are mentioned rather than the complete document.
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PRINCE
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When to use scenario information
Scenario information provided in the scenario booklet, i.e. not "additional information", should be
considered for all question parts. Additional information should only be considered for each question
part.

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PRINCE
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PRaCtItIoNER woRkbook wIth Exams | samPlE PRaCtItIoNER ExamINatIoN 1


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15


Sample Practitioner examination 1
Scenario Booklet


EX02
Scenario Booklet
This is a 2.5-hour objective test examination. This booklet contains the Project Scenario upon which
this exam paper is based. All questions are contained within the Question Booklet.

Additional information is provided within this Scenario Booklet for a number of questions. Where
reference should be made to additional information, this is clearly stated within the question to which it
is relevant. All information provided within a question must only be applied to that question.

Each of the nine questions is worth 12 marks, giving a maximum of 108 marks in the paper. The pass
mark is 55% (59 marks). Within each question the syllabus area to which the question refers is clearly
stated. The exam is to be taken with the support of the PRINCE2 Manual only, i.e. no material other
than the Question Booklet, the Scenario Booklet, the Answer Booklet and the PRINCE2 Manual is to be
used.






Candidate Number: ........................................

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PRINCE
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16


Project Scenario
Calendar Project
There has been a reduction in the number of orders at the MNO Manufacturing Company due in part to
the increased marketing activities of its competitors. To help counter this, it has been decided to create
a promotional calendar for next year for all its current and prospective customers.
The end product of this project will be a prepared calendar pack, ready for printing. The design of the
calendar will be similar to one sent out previously, and must reflect the company image as described in
the existing corporate branding standards. Another project is currently producing new company logo
which is to be printed on each page of the promotional calendar. The prepared calendar pack will
consist of:
Monthly calendar displays - correctly showing all public holidays and new company logo
Selected photos - 12 professionally-produced photos, showing different members of staff
Selected paper and selected envelope - for printing and mailing the calendar
Chosen label design - competition to be held as part of this project
List of customers - names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include the activities to:
create the customer list using information from the Accounts and Marketing departments
confirm compliance with the Data Protection Legislation
design of the monthly calendar displays - this will be done by the internal creative team
select and appoint a professional photographer
gather photo design ideas from previous project and agree photo session schedule
prepare a production cost forecast
select paper and envelope.
Stage 3 will include the activities to:
take and select the professional photos
hold the label design competition and choose the label design
assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and mailing
of the calendar is to be produced in stage 2. However, the actual production and distribution of the
calendars is not within the scope of this project. The production cost forecast will be reviewed by the
Project Board to determine whether the project should continue. It is now 05 October and the prepared
calendar pack must be delivered to the print company by 30 November, to enable printing and
distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist
products and the cost of the project management activities are estimated to be $20,000. There is a
project time tolerance of +1 week / -2 weeks and a project cost tolerance of +$6,000 / -$6,000. A
change budget of $500 has been allocated but there is no risk budget.

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PRINCE
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1 Business Case theme - Additional Information
During the initiation stage the Project Manager met with the Marketing Director to find out more about
the requirements of the promotional calendar and recorded the following notes:
There has been a reduction in the order numbers at the MNO Manufacturing due in part to the
increased marketing activities of its competitors. 10% of customers have not re-ordered in this financial
year and staff morale is poor. A number of skilled staff have left as a result and replacement staff have
not been recruited due to the reduced operation. If the project is successful, a recruitment campaign
will be required to fill the existing staff vacancies and there may be a requirement for additional staff.
Operational costs are likely to increase because skilled staff are expensive and difficult to find.
In financial terms, there were a total of 1,500 orders in the last financial year, each with an average
profit of $2,000. The Marketing department believes that sending a promotional calendar to our current
and prospective customers would increase orders by at least 10% with a minimum of 10 further orders
from the list of prospective customers within 12 months from the date of distribution.
The Marketing Director will be funding the project from the business marketing budget. She believes
that the effect of a good company image portrayed by a successful calendar would last into a second
year. She has forecast the same increase in orders for a second year and predicts that the annual
employee satisfaction survey will show a measurable improvement in staff morale.
A number of alternatives were explored, including:
20% discount for all repeat customers - not cost-effective and very short term
A promotional calendar as a free Christmas gift - would target current and prospective customers
and the benefits would last into a second year
A series of television and press advertisements - was too expensive
A direct mail shot to all customers - benefit would be short term
Creation of an internet website - would not suit all customers
The calendar is seen as the favoured option, as long as the company's competitors do not increase their
marketing activity. Whilst the Marketing department wants a very high quality, glossy product, the
project management team must be aware of the cost this will incur.

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PRINCE
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18


2 Organisation Theme - Additional Information
Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very well.
He injured his leg two years ago which has restricted his visits to the engineering area. As CEO he has
an overall perspective of the business strategic requirements and the authority to commit resources as
required.
Marketing Director: She has been with the company for three years, following a successful career
with a publicity company. She has the ability to represent the needs of the business, particularly as this
is a marketing project. She has the authority to commit the annual business marketing budget, from
which the project will be funded, as she sees appropriate. She will be responsible for monitoring the
expected benefits of the calendar, in particular the improvement of the company's image.
Engineering Manager: He has been responsible for many engineering innovations in the company and
is still as keen and energetic as the day he started. Whilst he will not be part of the project team, his
staff will feature in the photos for the promotional calendar.
Central Records: This group of five staff looks after all company records and document control. They
now maintain all project files.
Bright Lights: This is the local office supplies company. It supplies all the stationery and office
equipment needs of the company and will supply the stationery for this project.
Portraits Ltd: This is a professional photographic company with a number of excellent photographers
and a history of successful work. This company has been selected to take the photos for the company
calendar. It has yet to be decided which of the photographers to use.


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3 Quality Theme - Additional Information
Extract from the Project Product Description (with errors)
Composition 1. Monthly calendar displays
2. 100gsm glossy paper not appropriate
3. Full colour not appropriate
4. Selected envelope
5. Chosen label design
6. List of customers
7. Selected photos
8. Photo session schedule
Derivation 9. New company logo design
10. Previous calendar designs
11. Internal creative team not appropriate
12. Production cost forecast not appropriate
Development skills
required
13. Photographer
14. Internal creative team
15. Printing company not appropriate Note the double meaning here: printing
company (correct) or printing machine
Customers quality
expectations
16. Professional photos
17. 10% more calendars should be printed than required to allow for any late
additions to the list of customers not appropriate
18. Compliance with applicable corporate standards
19. The calendar should reflect the company image as described in the corporate
branding standards
20. The calendar will increase orders by at least 10% with a minimum of 10 further
orders from the list of prospective customers within 12 months not appropriate
Acceptance criteria 21. Appearance: each photo should be sufficiently attractive and humorous that the
customer wants to display it not appropriate
22. Appearance: new company logo promotes strong image not appropriate
23. Security: complies with Data Protection Legislation
24. Accuracy: public holidays match the list supplied by Marketing


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4 Starting up a Project + Initiating a Project - Additional
Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct section
or be in the correct document.
Introduction 1. This document contains details of how the project management team will send
information to individuals working on the Calendar project, and receive
information from them.
Communication
procedure
2. See MNO Manufacturing Company standards for all internal company
communications. Note that there is a need to read the communication
management strategy's product description purpose in the PRINCE2 manual to
gather that external communication is also applicable here, so carefully consider
the 'modify' options in these questions.
Tools and techniques 3. Use the staff newsletter to launch the label design competition and to promote the
chosen label design.
4. Using the number of responses to the label design competition as a measure,
report fortnightly to the Project Board on the effectiveness of the staff newsletter
as a vehicle for communication. not appropriate
5. Use the company website to advertise the promotional calendar to customers. not
appropriate
Records 6. A record should be maintained for each product of the project. At a minimum this
should show the project name, product name, product title, and version number.
not appropriate
7. External email and correspondence relating to the Calendar project should be
recorded electronically in the project folder.
8. Information received in hard copy should, where possible, be scanned and filed as
above.
Timing of
communication
activities
9. At the end of each stage, audit and report on the performance of the
communication methods being used.
10. Highlight Reports to be provided to appropriate stakeholders, at the frequency
defined in each Stage Plan.
Stakeholder analysis:
Interested parties
11. Photographer.
12. Print company.
Information needs for
each interested party
13. Weekly updates will be provided by email to the individual producing the staff
newsletter.
14. The prepared calendar pack must be delivered to the print company by 30
November. not appropriate


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5 Risk Theme - Additional Information
A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team
Manager after taking some time to understand the requirements of the project. A contract for their
services has been set up and is being monitored by the Purchasing Manager and a Work Package has
been agreed. This contract specifies that the photographer must arrange a meeting with the
Engineering Manager to establish a schedule for the photo sessions to minimise the impact on the
Engineering staff. This meeting should have occurred a week ago. The photo sessions are scheduled to
take place in two days time.
The Engineering Manager was made aware of this requirement. However, when asked by the Project
Manager, he reported that he had received no communication from the photographer. The Project
Manager has tried to call the photographer and has had no response. The Project Manager believes
there is a risk that Portraits Ltd are overbooking work and prioritising other clients' work. If Portraits
Ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.

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6 Plans Theme - Additional Information
Product Summary
A list of customers will be collated. This will use existing [[information from the Accounts department]]
about current customers, and existing information from the Marketing department about prospective
customers.
Using the [[tariff of mailing costs]] available from the Post Office, a [production cost forecast] will be
produced to allow the CEO and the Marketing Director to decide whether to continue with the project. If
they decide to continue, they will give the approval to launch the internal label design competition.
Competition rules will be required to communicate details of the competition to the staff. The [chosen
label design] will then be selected from the competition entries.
The photos for the calendar must be based on existing photo design ideas available from the Marketing
department. Monthly calendar displays will be created to show the required layout of each page.
Additional Information continues on next page.

[[External product]]
[Product within scope]

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Plans Theme - Additional Information continued.
Extract from Stage Plan for stage 3.
(All entries are true statements but may not be shown under the correct section or in the correct
document).
Plan description 1. Stage 3 is the final stage of the project and will deliver the photos, the label
design competition entries, the winning label design and the prepared calendar
pack.
Plan prerequisites 2. Increase in orders and improved company image. not appropriate
3. The production cost forecast must be acceptable to the Project Board if the
photography and label design competition are to go ahead.
4. The customer list is accurate and complete. not appropriate
External dependencies 5. A separate project has been reviewing the company's branding. The company
logo, required for the label design competition, is being updated. The new
company logo is to be supplied by the other project in two weeks time.
6. Customer details will be supplied from the Accounts department and the
Marketing department customer databases for the customer list. not appropriate
7. The label design must contain the new company logo. not appropriate
Planning assumptions 8. A suitable entry will be received from the label design competition.
9. The photo session schedule created two weeks ago correctly reflects the
availability of the engineering staff.
10. Each photo must feature different members of the Engineering team. not
appropriate
Monitoring and control 11. The Project Plan is to be updated with actuals throughout the stage. not
appropriate
12. A Highlight Report will be created every two weeks.
13. The Stage Plan will be reviewed at the end of each day, to assess forecast against
actuals.
14. Product Status Accounts will be produced by Project Support, at the request of the
Project Manager, to summarize current and historical data concerning each of the
projects products.
Budgets 15. Cost $5,000 for specialist products
16. Time 4 weeks
17. Risk $0


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Question Booklet


The Practitioner Examination

EX02
Question Booklet






Candidate Number: ........................................



The APM Group Ltd 2009. This document is not to be re-produced or re-sold without express permission from The
APM Group Ltd. PRINCE is a Registered Trade Mark and a Registered Community Trade Mark of the Office of
Government Commerce, and is Registered in the U.S. Patent and Trademark Office. The PRINCE2 Swirl logo is a
Trade Mark of the Office of Government Commerce, and is Registered in the U.S. Patent and Trademark Office

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Question Booklet
Syllabus areas covered
Question 1 - Business Case Theme
Question 2 - Organisation Theme
Question 3 - Quality Theme
Question 4 - Starting Up a Project + Initiating a Project
Question 5 - Risk Theme
Question 6 - Plans Theme
Question 7 - Progress Theme
Question 8 - Change Theme
Question 9 - Directing a Project + Managing a Stage Boundary + Closing a Project


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1 Business Case Theme Part A
Syllabus Area Question Number Part Marks
Business Case Theme 1 A 7
Using the Project Scenario and the additional information provided (see page 19) for this question in the
Scenario Booklet, answer the following 7 questions.
Each question provides a list of true statements about the Calendar project, but only 2 statements are appropriate
entries for that section of the Business Case.
Remember to limit your answers to the number of selections requested in each question.
1
M
Which 2 statements should be recorded under the Reasons section?
A The Marketing department believes that sending a promotional calendar to current and prospective
customers will increase orders by at least 10%.
B X10% of customers have not re-ordered in this financial year.
C 1,500 orders are expected, each with an average profit of $2,000.
D The Marketing department believes that the effect of a good company image, portrayed by a successful
calendar, will last into a second year.
E XMNO Manufacturing is experiencing a fall in orders due in part to the increased marketing activities of its
competitors.
2
M
Which 2 statements should be recorded under the Business options section?
A XProduce a promotional calendar as a free Christmas gift to current and prospective customers.
B Use a professional photographer to create the photographs for the calendar.
C Create the photographs for the calendar internally.
D Outsource the creation of the calendar to a professional marketing company.
E XDo nothing.
3
L
Which 2 statements should be recorded under the Expected benefits section?
A XIncrease orders by at least 10% with a minimum of 10 further orders from the list of prospective
customers within 12 months.
B The calendar will be similar to calendars sent out in previous years.
C XThe Marketing department believes that the benefits of a good company image, as portrayed by a
successful calendar, will last into a second year and bring the same increase in orders.
D The calendar will contain photos of both staff and company products.
E The Marketing department want a very high quality, glossy product as they believe this will be more
appealing to customers.
4
M
Which 2 statements should be recorded under the Expected dis-benefits section?
A A high quality, glossy product will involve additional costs.
B XIndividuals in the engineering team who are not selected to appear in the calendar photographs will
become de-motivated.
C The calendar may not result in the expected 10% increase in orders.
D XBecause the Calendar project is a priority for the MNO Manufacturing Company, the delivery of other
projects within the Marketing department will be delayed.
E The calendar may not result in the 10 further orders from the list of prospective customers in 12 months.
5
H
Which 2 statements should be recorded under the Timescale section?
A Benefits will be lost if the project is not completed on time.
B A recruitment campaign to fill the existing staff vacancies will need to take place in the next 12 months.
C XAdditional 10% increase in orders in year two.
D XThe prepared calendar pack must be delivered by the first week in December.
E The print company requires a 2 week notification period of the calendar pack delivery.
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6
H
Which 2 statements should be recorded under the Costs section?
A The MNO marketing budget this year is $120,000.
B XThe project will be funded from the business marketing budget.
C 10 further orders with an average profit of $2,000 will deliver a benefit of $20,000 in the first year.
D The new company logo is estimated to cost $4,000.
E XProject costs are estimated to be a total of $26,500.
7
L
Which 2 statements correctly define a Business Case risk which should be recorded under the Major risks
section?
A Operational costs will increase as a result of the recruitment campaign.
B The prepared calendar pack is to be delivered to the printers by the first week in December.
C XIf the calendar quality is poor customers will not use it, creating the reverse effect and reducing orders
further.
D XIf any competitors launch a calendar at the same time this will reduce the impact of the MNO calendar
and benefits will be reduced.
E Staff morale will improve as a result of the promotional calendar.

Products outside scope are excluded in the timescale but included in benefits

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1 Business Case Theme Part B
Syllabus Area Question Number Part Marks
Business Case Theme 1 B 5
Using the Project Scenario and the additional information provided (see page 19) for this question in the
Scenario Booklet, answer the following question.
Lines 1 to 5 in the table below consist of an assertion statement and a reason statement. For each line identify the
appropriate option, from options A to E, that applies. Each option can be used once, more than once or not at all.
Option Assertion Reason
A True True AND the reason explains the assertion
B True True BUT the reason does not explain the assertion
C True False
D False True
E False False

Assertion

Reason
1
M
If the calendar solution is changed there
should be a review of, and possible changes to,
the Business Case.T
BECAUSE The Business Case includes options for the
delivery of the chosen solution.F
2
L
The Business Case will no longer be viable if
the prepared calendar pack is only available for
printing in the first week of December.F
BECAUSE The Business Case is no longer viable if stage
tolerances are exceeded during the project.F
3
L
The fact that the project's aim is to try to
counter the fall in orders should be
documented in the Project Brief.T
BECAUSET The outline Business Case contains the reasons
why the project is needed and forms part of
the Project Brief.T
4
M
The Benefits Review Plan should include an
assessment in 12 months time of the increase
in orders.T
BECAUSEF The Benefits Review Plan contains details of
benefits reviews to be conducted during the
project.T
5
L
The expected improvement in staff morale
should NOT be recorded as a benefit in the
Business Case.F
BECAUSE Only those benefits that can be measured in
financial terms should be defined in the
Business Case.F






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2 Organisation Theme Part A
Syllabus Area Question Number Part Marks
Organisation Theme 2 A 7
The following 7 questions include true statements about an individual from the project organisation. Only 2
statements explain why, in the context of roles and responsibilities within a PRINCE2 organisation structure, the
individual is a suitable candidate for that role.
Remember to limit your answers to the number of selections requested in each question.
1
L
Which 2 statements explain why the Marketing Director would be appropriate as the Executive for this
project?
A She has been with the company for three years.
B She previously had a successful career in publicity.
C XShe is able to represent the business needs of MNO Manufacturing.
D XShe has authority to commit the marketing budget, from which the project will be funded.
E She requires more experience working with the engineering industry.
2
L
Which 2 statements explain why the CEO would be appropriate as the Executive for this project?
A He started the company 25 years ago.
B He knows his job very well.
C He restricts his visits to the engineering area.
D XHe has the authority to commit resources as required.
E XHe has an overall perspective of the business's strategic requirements.
3
M
Which 2 statements explain why the Marketing Director would be appropriate as a Senior User for this
project?
A XShe can represent the Marketing department.
B She previously had a successful career in publicity.
C XThe Marketing department will help to deliver the benefits of this project.
D The project will be funded from the business marketing budget.
E A number of the products will be produced by the Sales department and the Marketing department.
4
L
Which 2 statements explain why the Sales Manager would be appropriate as a Senior User for this project?
A He joined the company last year with huge enthusiasm.
B He would like to move into the Marketing department in the future and sees this as an opportunity to work
closely with the Marketing Director.
C XThe launch of a company calendar will impact the Sales department.
D He reports directly to the Marketing Director.
E XHe is able to represent current and prospective customer interests.
Note that client = customer in this question
5
H
Which 2 statements explain why the Purchasing Manager would be appropriate as a Senior Supplier for this
project?
A XHe is responsible for advising on the acceptance methods to be included in supplier contracts.
B XHe will procure the resources and materials required for the project's products.
C He was an engineer and worked in that area before taking up his current position.
D He can influence the external supplier's Business Case.
E He is not appropriate for the role of Executive or Senior User.
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6
H
Which 2 statements explain why the Sales Manager would be appropriate as User Assurance for this project?
A He joined the company last year with huge enthusiasm and is keen to increase sales.
B XHe can provide an evaluation of the potential impact the calendar will have on sales.
C XHe is able to advise on suitable stakeholder engagement of current and prospective customers.
D He would like to move into the Marketing department in the future and sees this as an opportunity to work
closely with the Marketing Director.
E He can resolve any conflict in requirements between the Sales department and the Marketing department.
7
H
Which 2 statements explain why Central Records would be appropriate as Project Support for this project?
A XThey have knowledge of specialist tools and techniques that are required for this project.
B They already exist within the organization and have been with the company for many years.
C They will ensure compliance with all company policies and procedures.
D They perform a quality assurance function across all projects.
E XThey have knowledge of the organizational standards that will be applicable to the project.
Purchasing manager is not in the scenario - but examiner still thinks you should consider that role
Note that specialist tools and techniques means technical tools for the efforts of project management


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2 Organisation Theme Part B
Syllabus Area Question Number Part Marks
Organisation Theme 2 B 5
Using the additional information provided (see page 20) for this question in the Scenario Booklet,
answer the following question.
Lines 1 to 5 in the table below consist of an assertion statement and a reason statement. For each line identify the
appropriate option, from options A to E, that applies. Each option can be used once, more than once or not at all.
Option Assertion Reason
A True True AND the reason explains the assertion
B True True BUT the reason does not explain the assertion
C True False
D False True
E False False

Assertion

Reason
1
L
The Executive role should be shared by the
CEO and the Marketing Director.F
BECAUSE The Executive is responsible for securing the
funding for the project.T
2
L
The Senior User role should be shared by the
Marketing Director and the Engineering
Manager.F
BECAUSE Those who provide specialist resources to the
project development teams should perform a
Senior User role.F
3
H
Bright Lights and Portraits Ltd are both
stakeholders on the Calendar project.T
BECAUSET Anyone who can affect a project is a
stakeholder on that project.T
4
M
A single member of Central Records should
NOT perform both a Project Support and a
Project Assurance role on this project.T
BECAUSET It is necessary to keep Project Support and
Project Assurance responsibilities separate.T
5
M
The Engineering Manager should be included in
the Communication Management Strategy.T
BECAUSEF The Communication Management Strategy
describes the communication tools to be
used.T


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3 Quality Theme Part A
Syllabus Area Question Number Part Marks
Quality Theme 3 A 3
Column 1 is a list of objectives. For each objective in Column 1, select from Column 2 the quality activity that
addresses it. Each selection from Column 2 can be used once, more than once or not at all.

Column 1 Column 2
1 L
2 L
3 L
CUnderstanding the customer's quality expectations.
BApproval of the project's products.
AConfirmation that corporate management standards and policies are
being adhered to.
A Quality assurance
B Quality control
C Quality planning

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3 Quality Theme Part B
Syllabus Area Question Number Part Marks
Quality Theme 3 B 4
An address label is required for the envelope. The design of the label will be selected from entries to an
internal label design competition. The winning label design will be included in the prepared calendar
pack given to the printing company. The label should be half the size of the selected envelope (+5% / -
5%), and use an attractive, large font for the customer's name and address. The new company logo
must be integrated into the label design. The Project Board will be asked to review all entries and select
the winning label design.
The information in Column 1 may be entered in the Product Description for the chosen label design. Column 2 is a
list of the quality sections (excluding Quality Method) in a Product Description. For each entry in Column 1 decide if
it should be included in the Product Description sections shown and select the section from Column 2 under which it
should be recorded.
Each selection from Column 2 can be used once, more than once or not at all.

Column 1 Column 2
1 M
2 H
3 M
4 L
BHalf the size of the selected envelope.
AAttractive large font.
EProject Board.
C+5%/-5% of the required label size.
A NOT included
B Quality criteria
C Quality tolerance
D Quality skills required
E Quality responsibilities
Warning: 'Attractive large font' could be applied to a quality inspection subjective quality control


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3 Quality Theme Part C
Syllabus Area Question Number Part Marks
Quality Theme 3 C 5
Using the Project Scenario and the additional information provided (see page 21) for this question in the
Scenario Booklet, answer the following 5 questions about the Project Product Description.
Remember to limit your answers to the number of selections requested in each question.
1
L
Which 2 statements apply to the Composition section?
A XAmend entry 2 to 'Selected paper'.
B XDelete entry 3 because this is NOT a major product to be delivered by this project.
C Move entry 6 to Derivation because this product already exists.
D Delete entry 7 because these will be produced by the photographer.
E Add 'Calendars distributed to customers'.
2
M
Which 2 statements apply to the Derivation section?
A Move entry 9 to Composition because this is within the scope of the project.
B Delete entry 10 because this is NOT a source product for this project.
C XDelete entry 11 as this is already correctly shown under Development skills required.
D XMove entry 12 to Composition, because this is within the scope of this project.
E Add 'Professional photographer.
3
M
Which 2 statements apply to the Development skills required section
A Move entry 13 to Composition because the appointment of the photographer is within the scope of this
project.
B Move entry 13 to Derivation because this is a source of information for this project.
C Delete entry 14 because this skill is NOT required within this project.
D XDelete entry 15 because this skill is NOT required within this project.
E XAdd 'Knowledge of Data Protection Legislation'.
4
M
Which 2 statements apply to the Customer's quality expectations section?
A Delete entry 16 because this should be shown on the Product Description for the photos.
B XDelete entry 17 because this is beyond the scope of this project.
C Delete entry 18 because standards should NOT be shown here.
D Delete entry 19 because this should appear in the Product Description for the calendar and not the Project
Product Description.
E XDelete entry 20 because this is an expected benefit and should be recorded in the Business Case.
5
L
Which 2 statements apply to the Acceptance criteria section?
A XAmend entry 21 to Appearance - 12 photos each showing different members of staff.
B Move entry 21 to Composition because the photos are part of the project product.
C XDelete entry 22 because the development of the new company logo is not within the scope of the
Calendar project.
D Move entry 23 to Derivation because the Data Protection Legislation already exists.
E Delete entry 24 because this is NOT a suitable acceptance criteria for this project.


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PRINCE
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36


4 Starting Up a Project + Initiating a Project Part A
Syllabus Area Question Number Part Marks
Starting Up a Project + Initiating a Project Processes 4 A 6
Using the Project Scenario, answer the following 6 questions about the Starting up a Project and the
Initiating a Project process.
Decide whether the actions taken represent an appropriate application of PRINCE2 for this project and select the
response that supports your decision.
1
When designing the project management team, the Project Manager created a Team Manager role description
for the Team Manager role which the professional photographer will perform in stage 3.
Is this an appropriate application of PRINCE2 for this project?
A No, because the professional photographer should create their own role description when they are
appointed in stage 2.
B No, because the professional photographer is external to the corporate organization.
C XYes, because role descriptions help to identify candidates for each of the project management team roles,
and propose the most appropriate people for them.
D Yes, because the Project Manager should create role descriptions for all members of the project
management team.
2
When creating the Project Plan, the Project Manager identified the new company logo as an external
dependency.
Is this an appropriate application of PRINCE2 for this project?
A No, because the new company logo should be identified in the Business Case as part of the reasons for
undertaking the project.
B No, because the new company logo should be identified in the Project Plan as an internal dependency.
C XYes, because the new company logo is required to produce the calendar and is being produced by
another project.
D Yes, because the production of the new company logo will need to be controlled by the Project Manager.
3
During the initiation stage, the Project Manager created the Product Description for the monthly calendar
displays.
Is this an appropriate application of PRINCE2 for this project?
A No, because all Product Descriptions should be created during the Managing a Stage Boundary process,
when preparing the Stage Plan.
B No, because it is the Project Product Description that should be created to define what the project must
deliver in order to gain acceptance.
C Yes, because the Project Manager should create Product Descriptions for all of the products to be delivered
by the project as part of the Project Plan.
D XYes, because Product Descriptions for the major products of the project should be created when
preparing the Project Plan.
4
When setting up the project controls, the Project Manager identified dates for two end stage assessments, one
for each of the management stages following initiation.
Is this an appropriate application of PRINCE2 for this project?
A XNo, because the Closing a Project process is used at the end of the final stage.
B No, because there are three stages in this project.
C Yes, because the Project Manager needs to report how the stage performed and provide an update on the
Business Case.
D Yes, because the Project Board needs to be made aware of these dates so as to ensure its availability.
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PRINCE
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37


5
The Project Manager has now completed the Project Plan which contains the Work Packages for each of the
project's products.
Is this an appropriate application of PRINCE2 for this project?
A No, because Work Packages should be created during the Starting up a Project process to support the
Project Product Description.
B XNo, because the Project Plan does not contain content of each Work Package.
C Yes, because the tolerance(s) set in the Project Plan are derived from the Work Package tolerance(s).
D Yes, because the Project Board will require this information in order to set tolerance(s) for the Team
Manager(s).
6
At the end of initiation the Project Manager has updated the Project Plan to show how and when all of the
expected benefits of the promotional calendar will be measured and captured.
Is this an appropriate application of PRINCE2 for this project?
A No, because any changes to the Project Plan should be approved by the Project Board.
B XNo, because most of the expected benefits will be achieved after the project has closed.
C Yes, because it is important to define each benefit in quantified terms so that measurable improvements
can be made.
D Yes, because the expected benefits of the promotional calendar can be measured during the life of the
project.


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