PROJECT A-SURE

User Training Manual

PROCUREMENT
CREATION OF PURCHASE REQUISITION OF STOCK MATERIALS

CUSTOMER: PTCL IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007 Author(s): S.M Shehzad Alam

 
 

 

Document Number Document Number MM-PUR-001.03.doc/001 Document Date 17 November, 2007

Version History Version Number 01 / 001 Version Date 05 Oct, 2007 NA Summary of Changes Ref: Minutes of Review NA

 
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TABLE OF CONTENTS
1.  LEGEND ..................................................................................................................... 3  2.  MENU PATH………………………………………………………………………………..8 3. DOCUMENT TYPE SELECTION ……………………………………………………….9 4. MATERIAL / SERVICE DETAIL ………………………………………………………..15 5. RELEASE STRATEGY…………………………………………………………………..17
 

 
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1. Click on Logistics
1.1. Required User Input
Click on "Logistics".

1.2. SAP Screen Snap

1.3. Description
  
To access Create Purchase Requisition Transaction you will have to use the following path: Logistics ---> Materials Management ---> Purchasing ---> Purchase Requisition ---> Create In PTCL, Procurement Department is responsible to facilitate all end users procurement requests PTCL needs to procure a variety of materials and services for projects, maintenance and operations. These may be telecommunication equipments, components, spare parts, instruments, tools, systems, sub-systems, software, hardware, consultancy or other miscellaneous items.

 
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2. Click on Material Management
2.1. Required User Input
Click where shown.

2.2. SAP Screen Snap

 
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3. Click on Purchasing
3.1. Required User Input
Click on "Purchasing".

3.2. SAP Screen Snap

 
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4. Click on Purchase Requisition
4.1. Required User Input
Click on Purchase Requisition.

4.2. SAP Screen Snap

 
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5. Create Purchase Requisition
5.1. Required User Input
Double click on “Create”.

5.2. SAP Screen Snap

5.3. Description
  
Double click on "CREATE" to create the Purchase Requisition

 
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6. Select Purchase Document type
6.1. Required User Input
Click on "List Box".

6.2. SAP Screen Snap

6.3. Description
  
This is the initial screen of Purchase Requisition. Here you will select the Requisition document type, In PTCL Purchase requisition uses following document type relevant to category. • • • • • Development expenditure Customer terminal equipment Admin capital expenditure Admin operating expenditure Billing and computer expenditure

 
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7. Select the Material
7.1. Required User Input
Click where shown.

7.2. SAP Screen Snap

7.3. Description
  
Enter the Material code. If you know the Material code, you can type manually or You can select from the list. Press F4 key, or click on the highlighted button to call the list.

 
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8. Enter Material No
8.1. Required User Input
Enter "41000540" then press Tab.

8.2. SAP Screen Snap

8.3. Description
  
Enter the Material code. If you know the Material code, you can type manually or You can select from the list. Press F4 key, or click on the highlighted button to call the list.

 
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9. Enter Quantity
9.1. Required User Input
Enter "10" then press Tab.

9.2. SAP Screen Snap

9.3. Description
  
Specifies the quantity to be ordered

 
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10.

Enter Plant
Required User Input

10.1.

Enter "mn01" then press Tab.

10.2.

SAP Screen Snap

10.3.
  

Description

Select the Plant code. If you know your plant code, you can type manually. You can select from the list. Press F4 key, or click on the highlighted button to call the list.

 
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11.

Enter Purchasing Group
Required User Input

11.1.

Enter "c" then press "F4".

11.2.

SAP Screen Snap

11.3.
  

Description

Select purchasing group, who are responsible for purchasing activities. In PTCL different purchasing group are responsible for certain purchasing.

 
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12.

List selection
Required User Input

12.1.

Double click where shown.

12.2.

SAP Screen Snap

12.3.
  

Description

Select the appropriate Purchasing group from the list

 
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13.

Release Strategy for PR
Required User Input

13.1.

Click where shown.

13.2.

SAP Screen Snap

13.3.
  

Description

Showing the release strategy on purchase requisition which is defined as per PTCL policy, to precede further requisition it’s necessary to release the PR by authorize persons. Showing the release strategy details (Release group Z2 which is defined for M&L purchase requisition has more then 1000,000 values. Release indicator is showing that presently PR is blocked and it’s requiring the release to proceed further. As per policy SM M&L and GM M&L are authorize to release the PR).

 
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14.

Save
Required User Input

14.1.

Click where shown.

14.2.

SAP Screen Snap

14.3.
  

Description

Click here to save the Purchase requisition.  

 
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