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Data Retention Tool D A R T 2.

6
Data for Tax Audits

Peter Schiwek Solution Management Financials, SAP AG

peter.schiwek@sap.com 12/15/2008

Topics

Enhancements in 2.6 The Concept Extract Data Source Extract Display / Print Source Extract Export to View File Evaluate View File
SAP 2008 / DART 2.6 /Page 2

Data Detector / Extract Splitter Checksums / Control Totals Other Functions Customer Enhancements Authorization Objects Application Help

DART2.6 Functional Enhancements in 2.6

DART 2.6
See SAP Note

Choice of extraction language Extract balances of G/L account (GLT0 or FAGLFLEXT) Extract splitter log display records from view file using ALV Processing based solely on extract of metadata (TXW_META) Data formatting for view file in temporary areas on the database Reworking of segment structures New data segments for financial statement structures Setting segments to inactive
(for U.S. template only)

1 173 540

Enhanced segment number ranges Job scheduling for archive exports/imports DART connection with Schedule Manager
SAP 2008 / DART 2.6 /Page 3

DART2.6 Data Catalog of Enhancements to 2.6


Segment
TXW_T030K TXW_BSET

Set
DE GEN

Appl.
FI FI

Field
New Segment KTOSL

Meaning
Tax Accounts Determination Transaction Key

TXW_ANLA

GEN

AM

INVNR LIFNR

Inventory number Account Number of Vendor or Creditor Investment support key Proportional revaluation of annual ordinary dep. Planned revaluation of accumulated ordinary depreciation Proportional cum. revaluation on ordinary depreciation Proportional revaluation for the year on replacement value Planned revaluation on replacement value Proportional cumulative revaluation on replacement value Cumulative revaluation of ordinary depreciation Cumulative revaluation on the replacement value Asset location Proportional revaluation of annual ordinary dep. Proportional cumul. revaluation on ordinary depreciation Proportional revaluation for the year on replacement value Proportional cumulative revaluation on replacement value

TXW_ANLB TXW_ANLC

GEN GEN

AM AM

INVSL AUFNL AUFNP AUFNV AUFWL AUFWP AUFWV KAUFN KAUFW

TXW_ANLZ TXW_AS_PRV

GEN GEN

AM AM

STORT AUFNL AUFNV AUFWL AUFWV

SAP 2008 / DART 2.6 /Page 4

DART2.6 Data Catalog of Enhancements to 2.6


Segment
TXW_BANK

Set
GEN

Appl.
FI

Field
ERDAT ERNAM

Meaning
Date on which the record was created Name of Person who Created the Object Date on which the record was created Name of Person who Created the Object Date on which the record was created Name of Person who Created the Object Date on which the record was created Name of Person who Created the Object Name of Person who Created the Object Date on which the record was created Name of Person who Created the Object Date on which the record was created Name of Person who Created the Object Date on which the record was created Name of Person who Created the Object Date on which the record was created Name of Person who Created the Object Date on which the record was created Name of Person who Created the Object

TXW_ANLA

GEN

AM

ERDAT ERNAM

TXW_ANLB

GEN

AM

ERDAT ERNAM

TXW_PROJ

GEN

CO

ERDAT ERNAM

TXW_MAT TXW_MM_POH

GEN GEN

MM MM

ERNAM AEDAT ERNAM

TXW_BI_HD

GEN

SD

ERDAT ERNAM

TXW_DL_HD

GEN

SD

ERDAT ERNAM

TXW_SD_HD

GEN

SD

ERDAT ERNAM

TXW_VBKD

DE

SD

ERDAT ERNAM

SAP 2008 / DART 2.6 /Page 5

DART2.6 Data Catalog of Enhancements to 2.6


Segment
TXW_T706B5

Set
DE

Appl.
TV

Field
42 Fields

Meaning
Names for Travel Expense Types

TXW_T706G

DE

TV

14 Fields

Names for statutory trip types

TXW_T706R

DE

TV

2 Fields

Names for trip activity types

TXW_T706T_ABWH

DE

TV

4 Fields

Texts for Absence Types (PS Separation Allowance)

TXW_T706X

DE

TV

3 Fields

Names for enterprise-specific trip types

To provide a clearer overview, only the segments and the number of new fields are listed here.

SAP 2008 / DART 2.6 /Page 6

Legal Requirements Around the Globe


Germany: 146, 147 of German Fiscal Code GDPdU enactment of 07/16/2001 Switzerland: Decree by the Federal Department of Finance (FDF) on electronically transferred data and information of 01/30/2002 (ElDI-V) Austria: 131 and 132 of the Austrian Fiscal Code (BAO) France: Contrle Fiscal des Comptabilits Informatises (CFCI) UK: Application of special check ABAPS by HM Customs & Excise USA: IRS Revenue Procedure 98-25 Various other countries: . . .
SAP 2008 / DART 2.6 /Page 7

DART2.6 International Portugal (Country Component XX-CSC-PT)

Requirements according to Portuguese law, Portaria n 321-A/2007: Portugal requires that files are in a legally prescribed XML format SAF-T-PT (Standard Audit File Tax Portugal) The SAP solution consists of an additional report for DART. For details, see SAP Notes 1082823 and 1128119 (including further references).

SAP 2008 / DART 2.6 /Page 8

DART2.6 International Poland (Country Component XX-CSC-PL)

The requirements and the SAP solution are described in SAP Note 1071929. The export is made using familiar DART tools (Viewer and Extract Splitter).
The following defined views are provided for the Viewer: PL_CUST PL_VEND PL_FI_HD_F PL_MM_HD_F PL_SD_HD_F PL_PKWiU Customer master data Vendor master data FI documents MM documents SD documents Material classification data

Certain Customizing segments must be exported along with the Extract Splitter.
SAP 2008 / DART 2.6 /Page 9

SAP Solution: Data Retention Tool

SAP Online Database

Source Extract
Transaction Data Transaction Data ... Master Data Master Data Meta Data Consistent data, prepared to meet the requirements of a tax auditor
SAP 2008 / DART 2.6 /Page 10

DART

Assessment: Tax-relevant data

Views

DART
View File
(+ Meta File)

Data provided in - SAP Audit Format -

DART2.6 The Process


File System
ERP Online Database

Storage System
2
ADK Archiving Data

1 FTW1A Extract Data (Source Extract)


Transaction Data Transaction Data Stammdaten Transaction Data Stammdaten Customizing Data Master Data Customizing Data Metadaten Customizing Data Metadaten Meta Data

FTWH Data Extract Views

- SAP Audit Format -

FTWN Display View Log

Viewdatei View File ( + Meta File )

SAP 2008 / DART 2.6 /Page 11

- SAP Audit Format -

DART2.6 Audit Track Outgoing from FI


DART extracts documents from Financial Accounting with the associated preceding and follow-on documents

Company code Fiscal year Periods


Valuation area

Starting point: Financial Accounting FI CO AM SD MM

...

Cost Accounting

Asset Accounting

Documents from Sales and Distribution

Documents from Materials Management


SAP 2008 / DART 2.6 /Page 12

DART2.6 Extraction

(Example)

ANEK

Valuation conditions Asset value fields ANEP ANEA


AM document item

Valuation area Company code, years, periods


GLT0

AM document header G/L account balance

Cost center Internal order WBS element Profit center Asset Customer Supplier Plant Product Address

Asset assignments

KNC1 LFC1

Customer balances

Proportional values

VBRK

Supplier balances

SD billing header

BKPF VBRP
Billing item

FI document header

KONV VBAK

BSEG PAYR

FI document item

Pricing conditions

FI payment transfer

SD document

VBAP

Sales document item

MKPF

MM document header

VBPA

Sales document partner

MSEG COBK

MM document item

Key Selection criteria Transaction data Master data

EKKO COEP

LIKP

MM purchasing document

CO document header

SD delivery header

EKPO

LIPS

CO document item

Purchasing document item

Delivery item

COFIS
SAP 2008 / DART 2.6 /Page 13

FI/CO reconciliation posting

DART2.6 Data Scope = Country-Specific

US
Extended Data Volume

DE
170 segments 2,132 fields 245 segments 3,621 fields 420 segments 5,891 fields

as of 2.6

5 segments 138 fields

All

SAP 2008 / DART 2.6 /Page 14

DART2.6 Accessing SAP Menu / Trans. FTW0

Now additional position in the menu. See SAP Note 1262693

SAP 2008 / DART 2.6 /Page 15

DART2.6 Overview Segment Catalog

SAP Note 582583 contains the segment catalog

for 2.6

SAP 2008 / DART 2.6 /Page 16

DART2.6 Overview Field Catalog

SAP Note 582583 contains the field catalog for

2.6

SAP 2008 / DART 2.6 /Page 17

DART2.6 Extract Data


File System
ERP Online Database

Storage System
2
ADK Archiving Data

1 FTW1A Extract Data (Source Extract)


Transaction Data Transaction Data Stammdaten Transaction Data Stammdaten Customizing Data Master Data Customizing Data Metadaten Customizing Data Metadaten Meta Data

FTWH Data Extract Views

- SAP Audit Format -

FTWN Display View Log

Viewdatei View File ( + Meta File )

SAP 2008 / DART 2.6 /Page 18

- SAP Audit Format -

DART2.6 Delete Index Fields Table: TXW_C_STRC, KEY2 - KEY5

Table Before Deletion

Before

RTXWDELI

Table After Deletion

After

SAP 2008 / DART 2.6 /Page 19

DART2.6 Setting Segments to Inactive Table: V_TXW_C_SKIP_SEG


Using table V_TXW_C_SKIP_SEG you can exclude segments in the DART segment catalog from processing (extraction). Currently this option is available only for the US template.

ERP Online Database


New Function

in 2.6

SKIP_SEG ?
no

yes

FTW1A Extract Data


SAP 2008 / DART 2.6 /Page 20

DART2.6 Configuration File Directories

SAP 2008 / DART 2.6 /Page 21

DART2.6 Configuration Data Extraction

F1

SAP 2008 / DART 2.6 /Page 22

DART2.6 Configuration Data Extraction

F1

SAP 2008 / DART 2.6 /Page 23

DART2.6 Extract Data Selection

New Function in

2.6

DART
Source Extract
SAP 2008 / DART 2.6 /Page 24

DART2.6 Extract Data Logs

DART
Source Extract

SAP 2008 / DART 2.6 /Page 25

DART2.6 Extract Data Logs

DART
Source Extract

SAP 2008 / DART 2.6 /Page 26

DART2.6 Extract Data Logs

DART
Source Extract

SAP 2008 / DART 2.6 /Page 27

DART2.6 Source Extract Analysis


File System
ERP Online Database

Display / print

Storage System
2
ADK Archiving Data

1 FTW1A Extract Data (Source Extract)


Transaction Data Transaction Data Stammdaten Transaction Data Stammdaten Customizing Data Master Data Customizing Data Metadaten Customizing Data Metadaten Meta Data

FTWH Data Extract Views

- SAP Audit Format -

FTWN Display View Log

Viewdatei View File ( + Meta File )

SAP 2008 / DART 2.6 /Page 28

- SAP Audit Format -

DART2.6 Source Extract Analysis Data Extract Log -Browser

TXW_FI_HD + TXW_META

DART
Source Extract
SAP 2008 / DART 2.6 /Page 29

DART2.6 Source Extract Analysis Browser

New Functions

in 2.6

TXW_META

TXW_FI_HD + TXW_META

DART
Source Extract
SAP 2008 / DART 2.6 /Page 30

DART2.6 Source Extract Analysis Browser

SAP 2008 / DART 2.6 /Page 31

DART2.6 View Definition I

SAP 2008 / DART 2.6 /Page 32

DART2.6 View Definition II

> 1200 join conditions


can be called (table TXW_C_RELA )

Joins can also be maintained manually, where necessary


SAP 2008 / DART 2.6 /Page 33

DART2.6 View Definition III

SAP 2008 / DART 2.6 /Page 34

DART2.6 View Definition IV

SAP 2008 / DART 2.6 /Page 35

DART2.6 Maintain Segment Relationships

Definition of relationships between TXW_FI_POS FI Document Item TXW_FI_HD FI Document Header There is a match when the following field contents are identical: MANDT Client BUKRS Company Code BELNR Document Number GJAHR Fiscal Year
SAP 2008 / DART 2.6 /Page 36

DART2.6 Source Extract Display / Print

DART
Source Extract
SAP 2008 / DART 2.6 /Page 37

DART2.6 Source Extract Display / Print

SAP 2008 / DART 2.6 /Page 38

DART2.6 Source Extract Change Layout

SAP 2008 / DART 2.6 /Page 39

DART2.6 Source Extract Layout Selection

SAP 2008 / DART 2.6 /Page 40

DART2.6 Source Extract Totaling

SAP 2008 / DART 2.6 /Page 41

DART2.6 Source Extract Totals Only

SAP 2008 / DART 2.6 /Page 42

DART2.6 Source Extract Selection Conditions

SAP 2008 / DART 2.6 /Page 43

DART2.6 Source Extract Several Extracts

DART
Source Extract
SAP 2008 / DART 2.6 /Page 44

DART2.6 Use Additional Source Extracts I

Example
Transaction Data Extract created quarterly Master Data/Tables Extract created once at end of fiscal year
SAP 2008 / DART 2.6 /Page 45

DART
Source Extract

DART2.6 Use Additional Source Extracts II

SAP 2008 / DART 2.6 /Page 46

DART2.6 Use Additional Source Extracts III

DART
Transaction Data

DART
Master Data

SAP 2008 / DART 2.6 /Page 47

DART2.6 Use Additional Source Extracts IV

SAP 2008 / DART 2.6 /Page 48

DART2.6 Source Extract

Export to View file

File System
ERP Online Database

Storage System
2
ADK Archiving Data

1 FTW1A Extract Data (Source Extract)


Transaction Data Transaction Data Stammdaten Transaction Data Stammdaten Customizing Data Master Data Customizing Data Metadaten Customizing Data Metadaten Meta Data

FTWH Data Extract Views

- SAP Audit Format -

FTWN Display View Log

Viewdatei View File ( + Meta File )

SAP 2008 / DART 2.6 /Page 49

- SAP Audit Format -

DART2.6 Source Extract Export to View File

Function improved in

2.6

DART
Source Extract

DART
View file ( + Meta File )

SAP 2008 / DART 2.6 /Page 50

DART2.6 Source Extract Append to File

DART
Source Extract

View File 2006_Q1

View File 2006_Q2

SAP 2008 / DART 2.6 /Page 51

DART2.6 Evaluate View File


File System
ERP Online Database

Storage System
2
ADK Archiving Data

1 FTW1A Extract Data (Source Extract)


Transaction Data Transaction Data Stammdaten Transaction Data Stammdaten Customizing Data Master Data Customizing Data Metadaten Customizing Data Metadaten Meta Data

FTWH Data Extract Views

- SAP Audit Format -

FTWN Display View Log

Viewdatei View File ( + Meta File )

SAP 2008 / DART 2.6 /Page 52

- SAP Audit Format -

DART2.6 Evaluate View File View Log

DART
View file ( + Meta File )

SAP 2008 / DART 2.6 /Page 53

DART2.6 Evaluate View File View Log . . .

DART
View file ( + Meta File )

SAP 2008 / DART 2.6 /Page 54

3rd Party Audit Software A C L (Audit Command Language)


3rd Party Audit Software
SAP Audit Format for the transfer to data medium In collaboration with the auditing software providers A C L Services Ltd., Vancouver BC, Canada, SAP developed the data description standard SAP Audit Format. Since 1998, this function is delivered with the SAP Audit Information System ( A I S ). DART supports the SAP Audit Format since 2001. http://www.acl.com

Digital Tax Audit


3rd Party Audit Software ACL IDEA

DART
View File

Data provided in - SAP Audit Format -

SAP 2008 / DART 2.6 /Page 55

3rd Party Audit Software A C L (Audit Command Language)

SAP Audit Format enables very easy transfer to evaluation programs such as ACL and IDEA.
SAP 2008 / DART 2.6 /Page 56

3rd Party Audit Software I D E A (Interactive Data Extraction and Analysis)


3rd Party Audit Software
SAP Audit Format for the transfer to data medium In collaboration with the auditing software providers I D E A, CaseWare Internat. Inc. Toronto, SAP developed the data description standard SAP Audit Format. Since 1998, this function is delivered with the SAP Audit Information System ( A I S ). DART supports the SAP Audit Format since 2001. http://www.caseware.com

Digital Tax Audit


3rd Party Audit Software ACL IDEA

DART
View File

Data provided in - SAP Audit Format -

SAP 2008 / DART 2.6 /Page 57

3rd Party Audit Software I D E A (Interactive Data Extraction and Analysis)

SAP Audit Format enables very easy transfer to evaluation programs such as ACL and IDEA.
SAP 2008 / DART 2.6 /Page 58

SAP Audit Format As Easy As It Gets

d 3r

rty pa

3rd

p ar

ty a

udi t

s of twa

re

SAP 2008 / DART 2.6 /Page 59

DART2.6 Source Extract Data Detector

DART Source Extract

DART View file

SAP 2008 / DART 2.6 /Page 60

DART2.6 Source Extract Data Detector

DART
View file ( + Meta File )

SAP 2008 / DART 2.6 /Page 61

DART2.6 Source Extract Extract Splitter

DART Source Extract

DART View File

SAP 2008 / DART 2.6 /Page 62

DART2.6 Source Extract Extract Splitter

DART
View file ( + Meta File )

New Function

in 2.6

SAP 2008 / DART 2.6 /Page 63

DART2.6 Checksums / Control Totals

ERP Online Database

FTW1A Extract data


Calculate data checksums
FTWF - Data extract browser

FTWD
Verify data checksums

FTWE / FTWE1
Verify FI control totals / Verify all FI control totals

Control Totals (TXW_CHKSUM)

SAP 2008 / DART 2.6 /Page 64

DART2.6 Metadata

DART
Source Extract
TXW_META SAP DDIC
S_P6D_40000026

FTWY Define data extract views

FTWH Data extract views

Associated data detector S_P6D_40000027 Data extract splitter

FTWL Display extract log FTWF Data extract browser

View Catalog

DART View file


View_META

Function Improved in

2.6

FTWN Display view log

SAP 2008 / DART 2.6 /Page 65

DART2.6 ArchiveLink
File System Storage-System

Transaction Data Transaction Data Stammdaten Transaction Data Stammdaten Customizing Data Master Data Customizing Data Metadaten Customizing Data Metadaten Meta Data

FTWF - Data extract browser FTWL - Display extract log FTWN - Display view log S_P6D_40000025 - Display extract splitter log

Viewdatei View File ( + Meta File ) Function Improved in

2.6
SAP 2008 / DART 2.6 /Page 66

New Function

in 2.6

DART2.6 Connection to Schedule Manager


Table: SCMAPROGRAMS Schedule Manager Index of Registered SAP Programs FTW1A Extract data Verify FI control totals FTWE FTWD Verify FI control totals Verify data checksums Verify extract consistency FTWE1 FTWF Verify all FI control totals Data extract browser New Function

RTXWCF02 RTXWCHK10 RTXWCHK11 RTXWCHK2 RTXWCHK3 RTXWCHK4 RTXWQU01

in 2.6

SAP 2008 / DART 2.6 /Page 67

DART2.6 Extract Data FI Documents Related to Ledgers


FI Documents BKPF
ERP Online Database
FI Documents Customizing
Entry View

Doc. header records Line items

BSEG

_ _ independent of ledger

BSEG_ADD
FTW1A Extract Data
yes

L0 L1 Ln

Line items Leading Ledger Subledger 1 Subledger n Line items Leading Ledger Subledger 1 Subledger n

no

General Ledger View

FAGLFLEXA
L0 L1 Ln

( Ledger L1 ) BKPF BSEG BSEG_ADD FAGLFLEXA

TXW_FI_HD TXW_FI_POS TXW_FI_POS TXW_FI_NGL_POS

BKPF BSEG

TXW_FI_HD TXW_FI_POS

DART
Source Extract
SAP 2008 / DART 2.6 /Page 68

DART2.6 Extract Data New General Ledger Accounting or Classic G/L?

ERP Online Database


Customizing
Customizing

FTW1A

yes

no

FAGLFLEXT

TXW_BBACC

GLT0

TXW_BBACC

The Extract only classic GL indicator is not displayed in the standard system. If you need this function, contact SAP using a using a customer message (component CA-GTF-DRT).

DART
Source Extract
SAP 2008 / DART 2.6 /Page 69

New Function

in 2.6

DART2.6 Configure Data Segments Enhanced Segment Number Ranges


Each DART segment is assigned internally to a unique segment number. When a new segment is created, the system automatically assigns the segment number. There are separate number ranges for customer enhancements. Range A B C D Cn Dn SAP range: SAP range: Transaction data Master data Maint. Trans. -/-/-/-/FTWQTD FTWQMD xxx xxx Ct From 000001 001000 000900 009000 100000 300000 To 000899 008999 000999 009999 299999 499999

Customer range: Transaction data Customer range: Master data Customer range: Transaction data Customer range: Master data
New Function

in 2.6 Enhanced Number Range Active

yes

no

C n 100000 - 299999 D n 300000 - 499999

C D

000900 - 000999 009000 - 009999

SAP 2008 / DART 2.6 /Page 70

DART2.6 Configure Data Segments Enhanced Segment Number Ranges


Scenario: Decentralized Processing

Instance 1
Development Client 002 C n 100000 - 119999 D n 300000 - 319999

Instance 4 Central Analysis System Instance 3


Development Client 002 C n 140000 - 159999 D n 340000 - 359999

Development Client 002 C n 120000 - 139999 D n 320000 - 339999

Instance 2

C n = Customer range: Transaction data D n = Customer range: Mater data


SAP 2008 / DART 2.6 /Page 71

DART2.6 Configure Data Segments Modification of Segment Structures

Before

After

Improvements in:

F1 Help F4 Help List Headers

Improved Functions in

2.6

SAP 2008 / DART 2.6 /Page 72

DART2.6 Data Segment for Fin. Statement Structure Transparent Tables

Before
As of DART 2.6

Adjusted Segments

as of 2.6
SAP 2008 / DART 2.6 /Page 73

DART Customer Enhancements

Adding a Database Field as a Data Source for Extraction Yes Related Segment Exists? No Add a Segment to DART 1. Add a Dictionary Structure

Add a Field to an Existing Segment Extend Structure in Dictionary

Numeric Field?
No

Yes

2.

Create a New DART Segment

New Source Table?


No

Yes

Program Function Exit FTXW0001

3.

Program Function Exit FTXW0002

End
SAP 2008 / DART 2.6 /Page 74

End

DART Customer Enhancements 1. DDIC Enhancement

SAP 2008 / DART 2.6 /Page 75

DART Customer Enhancements 2. DART Enhancement

SAP 2008 / DART 2.6 /Page 76

DART Customer Enhancements 3. User Exit

Sample Code
SAP 2008 / DART 2.6 /Page 77

DART Customer Enhancements 3. User Exit

SAP 2008 / DART 2.6 /Page 78

DART Configuration Customer-Defined Data

F1

SAP 2008 / DART 2.6 /Page 79

DART2.6 Authorization Objects


Class
AAAB

Object
S_TCODE Transaction code check at transaction start

Activity

Val. 1
T-Code

Val. 2

Transaction
- all -

AAAB

F_TXW_RA

Retrieve data from archive

CoCd

FTWB FTWJ

AAAB

F_TXW_TF

Data extracts

01, 03, 06, 24, 25

CoCd

FTW1A, FTWC, FTWD, FTWE, FTWE1, FTWF, FTWH, FTWK, FTWL, FTWM, FTWN, FTWY, S_P6D_40000025, S_P6D_40000026, S_P6D_40000027 FTWP, FTWQ

AAAB

F_TXW_TFCF

Data extract configuration

02

AAAB

F_TXW_TV

Data view queries

03, 06, 24, 25, 61

CoCd

Authoriz. Group

FTWH, FTWN, FTWY

AAAB

F_TXW_TVCF

Data view configuration

02, 03

FTWY, FTWI, FTWYR

AAAB

F_TXW_TVC2

Data view configuration, with authorization group

02, 03

Authoriz. Group

FTWY

For a complete overview of the authorizations checked in DART transactions (including basic authorizations), use transaction SU22 (package FTW1).
SAP 2008 / DART 2.6 /Page 80

DART2.6 Authorization Objects for View Maintenance


FTWY Define data extract views Required Authorization: F_TXW_TVCF
This authorization is required to display or change data view definitions. Activity 02 Change data view definition 03 Display data view definition

Required Authorization:

F_TXW_TVC2

This authorization object is an enhancement of authorization F_TXW_TVCF. You can use it to set up create/change protection for views of a certain user group. Activity ! Enter the same data as in F_TXW_TVCF 02 Change data view definition 03 Display data view definition

Authorization Group
You can create authorization groups that identify users with common authorizations.

FTWH Data extract views

Required Authorization: F_TXW_TV

This authorization is required to execute data view queries. Activity 03 Display or print data view report 06 Delete view query file 24 Archive view file via ArchiveLink 25 Retrieve archived view file via ArchiveLink 61 Export data view report to a file

You can limit view queries (FTWH) to certain views using authorization groups. Starting in DART 2.5, you can also add the view definition (FTWY) to this organization.
SAP 2008 / DART 2.6 /Page 81

Authorization Group
You can create authorization groups that identify users with common authorizations. Company Code

DART2.6 Authorization Objects for View Maintenance


The system performs the authorization check based on authorization object F_TXW_TVC2 only if the following parameter is set in table TXW_C_GLO: PARM_NAME PARM_VALUE AUTH_VIEW_DEF AUTHGRP

This parameter is not set in the standard system.

SAP 2008 / DART 2.6 /Page 82

DART2.6 Authorization Objects for View Maintenance


Views available without restriction 1SAP_FI01 1SAP_FI02 1SAP_FI03 1SAP_FI04 AuthGr _ AuthGr _ AuthGr _ AuthGr _ Views of authorization group IR Z_IR_BEL01 AuthGr IR Z_IR_BEL05 AuthGr IR Z_IR_AUSL AuthGr IR Views of authorization group TA Z_TA_BEL01 Z_TA_UMS Z_TA_VERB Z_TA_DUPL AuthGr AuthGr AuthGr AuthGr TA TA TA TA

FTWY Maintain authorization groups


Object

User Authorizations
Activity

FTWY, Online Reaction


Auth. Group FTWY Online Reaction (*) No authorization for view maintenance

F_TXW_TVCF F_TXW_TVC2 F_TXW_TVCF F_TXW_TVC2 F_TXW_TVCF F_TXW_TVC2

02, 03 02, 03 02, 03 02, 03 02, 03 02, 03 _, IR _

Maintenance authorization for views - without auth. group Maintenance authorization for views - without auth. group - with auth. group IR

(*) Parameter AUTH_VIEW_DEF AUTHGRP is set. SAP Note 1056005 SAP Note 1050841, n)
SAP 2008 / DART 2.6 /Page 83

Authorization groups for view definitions DART Version 2.5

DART Application Help

SAP 2008 / DART 2.6 /Page 84

Quick Links
http://service.sap.com/dart http://service.sap.com/gdpdu http://service.sap.com/ais http://service.sap.com/erp Data Retention Tool Tax Reduction Law (Germany) Audit Information System Automated Data Analysis for Tax on Sales / Purchases SAP Tax Audit SAP ERP Financials SAP Corporate Governance
Tax Audit Media Library

SAP 2008 / DART 2.6 /Page 85

Recommendations Made by DSAG for Applying GDPdU


(23 MB)

(German SAP User Group)

http://www.dsag.de/fileadmin/media/Leitfaeden/080919_Handlungsempfehlung-GDPdU.pdf

SAP 2008 / DART 2.6 /Page 86

Experiences with DART


Since 1998, U.S. law (IRS Revenue Procedure 98-25) requires that the access method correspond to the transfer to a data medium. DART has been successfully deployed by many customers in the United States since 1998. Setup requires little effort. DART is only suitable for SAP systems.

SAP 2008 / DART 2.6 /Page 87

Important SAP Notes Regarding DART


Data Retention Tool (Component CA-GTF-DRT )
099 914 Installation of DART 390 184 Support for data export in SAP Audit Format 491 141 DART 2.0 622 095 DART 2.1 582 583 DART Release strategy (incl. DART data catalog) 627 148 Archiving of extracts 663 077 DART versus GDPdU conformity 670 447 SAP data archiving and GDPdU 668 943 DART 2.2 702 511 DART 2.3 810 014 DART 2.4 945 615 DART Standard views 1 050 841 DART 2.5 1 173 540 DART 2.6 1 262 693 DART in SAP menu
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Data scope defined for Germany

Contacts at SAP
Project Lead SAP AG/Solution Management Financials: Peter Schiwek, SAP AG peter.schiwek@sap.com Inquiries to SAP HR (for example, about HR Interface Toolbox): Dr. Michael Wulf, SAP AG michael.wulf@sap.com Inquiries regarding SAP R/2: Rainer Brust, SAP AG rainer.brust@sap.com Inquiries regarding data archiving: Georg Fischer, SAP AG ge.fischer@sap.com General consulting (StSenkG/GDPdU/DART) Lars Gartenschlger, LGD lars.gartenschlaeger@sap.com

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Thank you!

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