2007 AmeriCorps Program

REQUEST FOR PROPOSALS INSTRUCTIONS FOR GUAM APPLICANTS
ALL APPLICATIO NS A RE DUE: THURSDAY, MAY 24, 2007 @ 5:00 P M

SERVE GUAM! COMMISSION GOVERNOR’S COMMISSION FOR NATIONAL & COMMUNITY SERVICE GUAM DEPARTMENT OF LABOR 3rd Floor, GCIC Building Phone: 475-7081/ 2 Fax: 475-7045 <serveguam@guamdol.net> www.guamdol.net

What is Serve Guam! Commission?
Serve Guam! Commission, Governor’s Commission for National & Community Service, is the Commission established on June 2, 2005, by Governor Felix P. Camacho after signing Executive Order No. 2005-22. On June 30, 2005, Governor Camacho appointed 14 commissioners to guide Guam and the Commission in community service efforts. Currently, the Commission stands at 14 commissioners who have received first hand training by Corporation professionals; Peter Barcinas holds the Commission Chairperson position, along with Leah Beth Naholowaa as the Vice-Chairperson. Serve Guam! Commission (SGC) is dedicated to uniting individuals in service to their communities and achieving demonstrable results by addressing Guam’s educational, environmental, public safety, homeland security, and other unmet human needs. It is the Commission’s goals to: • • • • Encourage our island’s strong ethic of civic responsibility and rich tradition of community involvement; Ensure a serious role for service and volunteerism in meeting our island educational, environmental, public safety, and homeland security challenges; Connect Guam residents from diverse backgrounds and experience to find solutions to problems together; and, Nurture the growth and emergence of Guam’s next generation of community and professional leaders.

To meet these goals, SGC, among other duties, selects and administers AmeriCorps grants under the provisions of the National and Community Service Trust Act of 1993. Today, more than 100 AmeriCorps members serve under the sponsorship of public-private partnerships to meet critical island needs. Since its inception, SGC and its predecessor, Guam AmeriCorps, have secured and disseminated over $7.5 million in AmeriCorps funding from the federal Corporation for National and Community Service to local agencies that have created opportunities for over 600 AmeriCorps members to serve Guam in the past 12 years. SGC provides AmeriCorps programs with extensive training and ongoing technical assistance to support the development of high quality AmeriCorps programs. Each program works closely with a SGC program officer and staff to ensure progress towards program objectives, a meaningful service experience for AmeriCorps members, and compliance with applicable regulations. Beyond its grant making responsibilities, SGC seeks to promote volunteerism throughout the territory and honor those who serve its communities. Further, SGC recognizes individuals and groups who are making a difference in Guam through their service activities.

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2007 AmeriCorps Request for Proposals Instructions Page 3 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

2007 Request for AmeriCorps Proposals: Does AmeriCorps Fit Your Organization?
Last year, Serve Guam! Commission provided over $1 million dollars of AmeriCorps funding for community service programs in Guam. We expect to approve a similar amount for 2007 for new and existing AmeriCorps programs to begin October 1, 2007, and completing September 30, 2008, for a 12month program cycle. The Commission encourages you to completely review this Request for Proposal instructions and information.

BRING AMERICORPS TO YOUR COMMUNITY:
Serve Guam! Commission is starting a new process of selecting local programs for submission to the Corporation for National and Community Service for AmeriCorps funding. We invite high quality community service proposals for consideration. We have condensed the most vital information regarding the structure of a successful AmeriCorps application in these instructions. This information may help you determine if AmeriCorps members would be a valuable resource for helping you achieve your organization goals. This is meant only as an informal self-assessment tool and should not preclude any organization from reviewing the full application or from submitting a formal proposal.

WHO IS ELIGIBLE?
Nonprofit organizations, institutions of higher education, school districts, and territorial and local governments are eligible to apply for AmeriCorps funds through the Serve Guam! Commission.. Serve Guam is particularly interested in proposals from non-profits, which include academic institutions. Serve Guam will continue our focus on programs in the areas of education and environment for 2007.

IS MY ORGANIZATION READY FOR AMERICORPS?
AmeriCorps programs must be administered by eligible nonprofit organizations, schools, or governments and must engage AmeriCorps members in full-time or part-time activities in the areas of education, environment, homeland security, public safety, or other unmet human needs. In return for completing a Term of Service, whether full-time or part-time, an AmeriCorps member will receive an Education award. A full-time service term is defined as 1700-hours; a part-time service term is defined as 900 hours, each to be completed in a 12 month program year. Education Awards are given in the amount of $4,725 for full-time service and $2,362.50 for part-time service to be used for post-secondary education or re-payment of outstanding student loans. There are also lesser terms of service for members described in the guidelines. AmeriCorps members will receive an annual living allowance (stipend); health care benefits and childcare

benefits (if eligible).

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2007 AmeriCorps Request for Proposals Instructions Page 4 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

HOW MANY MEMBERS CAN YOUR PROJECT SUPPORT?
AmeriCorps proposals should be designed to support a minimum of 10 member-service-year (MSY) with a maximum of 30 MSY. AmeriCorps Program within your organization shall be managed by an identified full-time Program Director with 100% of time and commitment spent on the project. Please contact our office for further information.

WE RECOMMEND YOU BEGIN YOUR APPLICATION PROCESS BY ANSWERING THESE PRELIMINARY QUESTIONS, AFTER GUIDELINES HAVE BEEN THOROUGHLY READ:
• • • • What critical unmet needs does your AmeriCorps program address? How? What is your plan to recruit, train, supervise and retain AmeriCorps Members? Who are the potential community partners in collaboration with your program? How will you measure direct and demonstrated results of your program?

Once you have a clear vision of these answers and you see that an AmeriCorps program fits well in your organization, you should be ready to address the more specific aspects of this application process. The 2007 Application Instructions and Guidelines will outline the necessary information to prepare a complete 2007 AmeriCorps grant application which is due no later than 5:00 p.m., May 24, 2007.

HOW WILL YOUR MEMBERS BE PLACED?
Programs should partner with other agencies or nonprofit organizations in their communities to support member placements. Such partners might include schools, volunteer centers, faith-based organizations, local or state governments, service organizations or colleges and/or universities. As you design your program, make sure to think about what organizations in your community may want to host your AmeriCorps members. Some programs have members in just one site.

WHAT ARE THE AMERICORPS FUNDING PRIORITIES IN GUAM?
Provided the applicant makes a strong statement of need either through a community needs assessment or independent research and documentation, the Commission would consider funding any high-quality program that addresses education, public safety, environment, homeland security or other human needs. Programs must develop an ethnic of civic responsibility in those who participate. Programs must also strengthen communities by actively recruiting non-AmeriCorps member volunteers.

For complete information you must carefully review the 2007 Serve Guam! AmeriCorps Application Instructions and Guidelines.

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2007 AmeriCorps Request for Proposals Instructions Page 5 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

Who is Eligible to Apply for AmeriCorps Funding?
SGC encourages the development of innovative programs operated by partnerships new to the AmeriCorps family and in communities that have not previously utilized AmeriCorps resources. New applicants are defined as those in which the partnership has not previously operated an AmeriCorps program.

New Applicants:

Existing Serve Guam AmeriCorps Programs: Current AmeriCorps
programs must submit a continuation application and must complete a one-page summary describing program impact and accomplishments for the current grant in addition to providing copies of any evaluation completed on the program in the last four years. More information regarding these requirements is included in the

AmeriCorps*Territory

Formula

2007

Application

Instructions.

Existing programs must also assure that all WBRS-related activity, including enrollment of members and entry of service hours and progress reports are current at the time of submission. In addition, existing programs are advised that previous site visit reports, program progress reports, financial reports, WBRS documentation, as well as member recruitment and retention rates will be reviewed as part of the selection process. Systems for improving known deficiencies in any of these areas should be addressed in the program narrative.

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2007 AmeriCorps Request for Proposals Instructions Page 6 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

What are the 2007 AmeriCorps Grant Parameters?
Funding Available. AmeriCorps funding comes to Guam through formula funds. SGC receives formula funds from the Corporation through a population-based allocation of funds set-aside for Territories. SGC has approximately $1 million available for successful programs under this application. We will not be sure how much formula funding until its approval of the 2007 Federal Budget Act. Grant Size Limits.
AmeriCorps grants are calculated by multiplying the number of member-service years (MSY) AmeriCorps members by the cost per MSY. Please note that Guam AmeriCorps members, are NOT eligible for unemployment compensation.

Minimum Program Size. In order to provide member positions in quantities that make an impact on
the identified community need, SGC policies requires that applicants request no fewer than 10 full-time MSY, AmeriCorps members, as part of their applications. Please contact our Serve Guam! Commission office for further information.

Grant Period.

Grants awarded through this particular selection process will support a twelve (12)month program year anticipating to start October 1, 2007, and to end September 30, 2008. The Corporation and SGC generally provide funding for a three-year grant period (one year at a time), with demonstrated success toward achieving program objectives and the completion of a yearly continuation request. This application is the third of the three-year grant period; applications must include proposed activities and a detailed proposed budget for the program objectives within this Program period.

Expansion Funding. Applicants should be advised that expansion opportunities in the next three year of a grant cycle are unpredictable and may be limited. Applicants should not assume they can expand Program operations in the next three year grant cycle. AmeriCorps Funding Opportunities Available for FY2007: Operating Grants. Operating grants support fully developed plans to implement a new or existing AmeriCorps program. Applicants interested in applying for an operating grant should review AmeriCorps*Territory FY2007 Application Instructions and 2007 AmeriCorps Guidelines.

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2007 AmeriCorps Request for Proposals Instructions Page 7 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

What is the 2007 AmeriCorps Application Review Process and Selection Criteria?
Application Review and Selection Timeline 2007
April 30, May 1, 2007 Community Outreach Sessions GDOL, 3rd Floor, Conference Room, GCIC Building.

May 2, - May 4, 2007 Technical Assistance Workshops. (Mandatory) (Narrative/ Performance Measures/ Budget) GCIC Building, 3rd Floor, Conference Room. May 2, 2007 Request for Proposals (RFP) packets available after ONE attendance of Technical Assistance Workshop. Grant Application Due. The SGC office must receive hard copies of all applications entered online in eGrant no later than 5:00 p.m. on Thursday, May 24, 2007. Peer Review process begins. SGC Program Management Committee compiles peer review worksheet and prepares recommendations for funding. Grant negotiations may begin. Applicants will be notified of their application’s acceptance or decline. Meeting of selected programs, possible negotiations. Grant applications on eGrant in final form. All approved AmeriCorps Grant applications submitted to the Corporation for National and Community Service.

May 24, 2007

May 25, 2007 June 6, 2007

June 13, 2007 June 15, 2007 June 18-21, 2007 June 29, 2007

Applications are checked by the SGC staff for completeness. Peer reviews are conducted by commissioners, local stakeholders and community individuals. Peer review worksheets are sorted and ranked by scores for high quality – which is what the Program Management Committee bases their recommendations for approval to the SGC Commissioners. We typically receive more in funding requests than can be awarded. A recommended portfolio of programs is brought before the SGC board where approval is given to submit applications to the Corporation. Applicants that are selected will be forwarded to the Corporation after receiving feedback collected from the review process by SGC staff. The Corporation will make the final approval following the completion of their review. SGC will finalize its program selections following the Corporation’s announcements. Please see the 2007 AmeriCorps Guidelines for a list of funding priorities and AmeriCorps grant selection criteria.

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2007 AmeriCorps Request for Proposals Instructions Page 8 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

Technical Assistance to Applicants
SGC provides a Request for Proposal (RFP) Community Outreach Sessions (COS) and Technical Assistance Workshop to applicants. The Technical Assistance Workshop will review the key elements of completing a Proposal. Potential Applicants are recommended to attend one of the two Community Outreach Sessions and are REQUIRED to attend one of the three mandatory Technical Assistance Workshops, to ensure proper completion of the AmeriCorps Grant application. The COS and Workshops schedules are as follows: Community Outreach Sessions: Monday, April 30, 2007 and Tuesday, May 1, 2007 10:00 a.m. - 12:00 p.m. GCIC Building, 3rd Floor, Conference Room Technical Assistance Workshops: (Mandatory for all applicants) Wednesday, May 2, 2007 - Friday, May 4, 2007 10:00 a.m. - 12:00 p.m. GCIC Building, 3rd Floor, Conference Room
WE WILL ONLY ACCEPT GRANT APPLICATIONS FROM ORGANIZATIONS THAT HAVE PARTICIPATED IN ONE OF THE TECHNICAL ASSISTANCE WORKSHOPS. For more information, Commission Office: please contact Doris Aguon or Sally Rivera at the Serve Guam!

Phone: 475-7081/ 2 Fax: 475-7045 Email: serveguam@guamdol.net Please visit our website at www.guamdol.net for more information: under the Serve Guam ! Commission link on the left side of the home page. Serve Guam! Commission posts FAQs to assure that all applicants have access to the same technical assistance.

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2007 AmeriCorps Request for Proposals Instructions Page 9 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

Performance Measures
Guam applicants for AmeriCorps funding must complete one set of aligned NEEDS and SERVICE ACTIVITIES PERFORMANCE MEASURES, focusing on one major area of direct service. Therefore, Applicants must create at least:
One Output Needs and Service Activities Performance Measure One Intermediate Outcome Needs and Service Activities Performance Measure One End Outcome Needs and Service Activities Performance Measure

PROGRAM DESIGN AND COMPLETING PERFORMANCE MEASURES
Creating performance measures is a critical part of AmeriCorps program design. Applicants should: • • • think through each of the different activities AmeriCorps members will engage in. identify the likely impact or change that will result from those activities; and determine how to best measure those results.

We strongly encourage your organization to plan and develop your performance measurement program based upon the Logic Model. Once you have mapped out your grant design, decide what is important to measure. Please be selective and do not measure every activity. Decide what you want to measure and focus your attention on key needs and service activities that make sense for your organization and Its mission. Use the Logic Model plan and performance measurement worksheets early in the process of completing your application, as experience indicates well-constructed performance measures are essential to a quality application. In addition to the one set of performance measures in your primary service category, SGC also requires one common OUTPUT (only) of community strengthening performance measure on Volunteer Recruitment. REQUIRED:

1. One set of aligned NEEDS and SERVICE ACTIVITIES PERFORMANCE MEASURES 2. Output (only) on VOLUNTEER RECRUITMENT PERFORMANCE MEASURES
If you need additional information or explanation you may contact the SGC Program Officer, Sally Rivera at 475-7081/ 2.

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2007 AmeriCorps Request for Proposals Instructions Page 10 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

Instructions for the 2007 AmeriCorps Application
1. All interested organizations applying for either a new or a continuing AmeriCorps Program should thoroughly review both the enclosed 2007 Application Instructions and 2007 AmeriCorps Guidelines. 2. Attend one of the two Community Outreach Sessions (COS) provided and one of the three mandatory Technical Assistance Workshops, to ensure proper completion of the AmeriCorps Grant application. The COS and Workshops schedules are as follows: Community Outreach Sessions: Monday, April 30, 2007 and Tuesday, May 1, 2007 10:00 a.m. - 12:00 p.m. GCIC Building, 3rd Floor, Conference Room Technical Assistance Workshops: (Mandatory for all applicants). Wednesday, May 2, 2007 - Friday, May 4, 2007 10:00 a.m. - 12:00 p.m. GCIC Building, 3rd Floor, Conference Room

[Note: SGC provides technical assistance to applicants in a Request for Proposal (RFP) Technical Assistance Workshops. The Technical Assistance Workshop will review the key elements of completing a Proposal with potential applicants. Attendance at one of the Technical Assistance Workshops is required.]
3. Applications are entered online in the eGrant system. Instructions for eGrant submission will be available after attendance and completion of the mandatory Technical Assistance Workshop. 4. The SGC office must receive hard copies of all 2007 AmeriCorps Grant applications entered online in eGrant on the due date, as follows:

Thursday, May 24, 2007, by 5:00 p.m. Serve Guam! Commission office: GCIC Building, 3rd Floor Applications received past the deadline will not be accepted.
5. Applicants approved by the Serve Guam! Commission will be contacted by

June 13, 2007, for further instructions.
6. For more information, contact Serve Guam! Commission office, Governor’s Commission for National & Community Service, Guam Department of Labor - 3rd Floor, GCIC Building Hagatna, Guam 96910 - Phone: 475-7081/ 2 - Fax: 475-7045

Email: serveguam@guamdol.net

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2007 AmeriCorps Request for Proposals Instructions Page 11 of 11 Serve Guam! Commission, Governor’s Commission for National & Community Service

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