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The Board of County Commissioners asks that all cell phones are turned off or placed on silent (vibrate) mode. If you would like to comment on any matter, when recognized by the Chairman, state your name, sign the speaker log, and please adhere to the 3 minute time limit. If you plan on distributing any handouts (information) to the Commission, please provide a copy to the Clerk for the official records.
Call to Order Prayer and Pledge Approval of the Minutes Payment of County Bills Kevin Newell and Dixie Debs Present State Trophy Franklin County Students- Request for Street Closure for Homecoming on October 11, 2013 Department Supervisor Report Hubert Chipman – Superintendent of Public Works Fonda Davis – Solid Waste Director Nikki Millender- Parks & Recreation Pam Brownell- Emergency Management Director Bill Mahan – County Extension Director Ray Brownsworth- Weem’s CEO- Hospital Update Public Hearing- “Leave No Trace” Ordinance Deborah Roumellis- CDBG Update Open Bids for Re-Bid- Randall Terry’s “Airport Hanar” Marcia Johnson- Clerk of Courts Alan Pierce- Director of Administrative Service T. Michael Shuler- County Attorney Report Commissioners’ & Public Comments Adjourn For Lunch Bid Protest Hearing Lucy Turner- Job Classification and Salary Range Evaluation
9:05 A.M. 9:10 A.M. 9:15 A.M.
10:00 A.M. 10:15 A.M. 10:30 A.M. 10:45 A.M. 11:00 A.M. 11:15 A.M. 11:30 A.M. 11:45 A.M. 1:15 P.M. 1:30 P.M.
FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING FRANKLIN COUNTY COURTHOUSE ANNEX SEPTEMBER 3, 2013 9:00 AM MINUTES
Commissioner’s Present: Cheryl Sanders – Chairman, William Massey – Vice Chairman, Pinki Jackel, Noah Lockley, and Joseph Parrish
Staff Present: Marcia Johnson – Clerk of Court, Alan Pierce – Director of Administrative Services, Michael Shuler – County Attorney, Michael Morón – Deputy Clerk/Board Secretary
Call to Order (9:01 AM) Chairman Sanders called the Meeting to order.
Prayer and Pledge (9:02 AM) There was a prayer followed by the Pledge of Allegiance.
Approval of the Minutes (9:04 AM) There were no Minutes presented for approval.
Payment of County Bills (9:04 AM) Motion by Massey, seconded by Lockley, to approve the payment of the County’s Bills as presented; Motion carried 5-0.
Department Supervisor Report Howard Nabors – Superintendent of Public Works (9:04 AM) Mr. Nabors had no action items for Board approval but updated the Board on ongoing projects. Commissioner Jackel and Mr. Nabors discussed areas in her District that need maintenance. Commissioner Massey and Mr. Nabors discussed an area on Wilderness Road that needs work.
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Chairman Sanders and Mr. Nabors discussed Kentucky and Delaware Streets that need maintenance. They discussed problems with private roads. Chairman Sanders asked that the Road Dept. address the problem roads when weather conditions are better. The Board and Mr. Nabors discussed the option of transferring an employee from one County Department to another. Commissioner Lockley and Mr. Nabors discussed an area in his District that needs maintenance. The Board and Commissioner Massey discussed other areas in the County that need maintenance due to the rain.
Fonda Davis – Solid Waste Director (9:12 AM) Mr. Davis had no action items for the Board. Chairman Sanders and Mr. Davis discussed problems with garbage pick-up in certain areas of the County with Waste Pro. Chairman Sanders asked Attorney Shuler to review that contract.
Nikki Millender – Parks & Recreation Mrs. Millender was not in attendance.
Pam Brownell – Emergency Management Director (9:14 AM) Mrs. Brownell had no action items for the Board. Mrs. Brownell stated that County resources cannot be used on private property. She discussed a homeowner who has a problem with a ditch on his property. She also discussed issues with pumping water out into the Bay. Attorney Shuler and Commissioner Massey discussed the option of an easement to help the property owner. Commissioner Jackel asked about the option of providing material to assist the homeowner, as during storms the County provides sandbags. The Board and Mrs. Brownell discussed advertising for the vacant position in her Department. Information Items: 1. Received a call from Mr. Joe Kight with the Division of Animal Industry to inform me that after meeting with Mr. Dale Dubberly from the Department of Agriculture on August 19,
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2013 and discussing our appeal for FEMA reimbursement that the county was denied. The State is going to appeal our Vector Control Project Worksheet for Tropical Storm Debby to FEMA for reimbursement. 2. Proud to report that our Community Emergency Response Team (CERT) training was a great success and we are now in the process of requesting the State training for some of the members to become instructors. My goal is to have in house instructor so when volunteers want to get involved in CERT we will be able to accommodate their time schedule. 3. We sent our request for additional information to the Debris Monitoring firms for Hourly rate schedule; Proof of insurance; Hold harmless Release and Indemnity Agreement; Disbarment Statement/Law Suits
Bill Mahan – County Extension Director Mr. Mahan was not in attendance.
Ray Brownsworth – Weem’s CEO – Open IT Bids & Hospital Update (9:20 AM) Mr. Pierce opened the response for the IT service contract for Weems Hospital. Eagle Tree Technology – $5,416.00 per month. Motion by Lockley, seconded by Parrish, to forward bid to the Hospital Board for a recommendation; Motion carried 5-0. Mr. Brownsworth discussed information regarding the proposed purchase of the CSS Electronic Medical Record Package. Dr. Patrick Conrad, the Weems Hospital ER Director, discussed the CSS EMR project. Chairman Sanders stated that her local physician told her that this purchase is needed but she has concerns about the financing for this project. She discussed Capital Outlay funding and building a new Hospital. Dr. Conrad discussed the advantages of having a good flowing system in place as opposed to purchasing a slower system. Commissioner Jackel asked about the Hospital’s request for a loan in the amount of $209,000 and Mr. Brownsworth stated that it is the decision of the Board if they are going to get a loan or get this funding from Capital Outlay. Commissioner Jackel and Mr. Brownsworth discussed this project in more detail, including CSS controlling the Accounts Receivable.
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Commissioner Jackel asked that the Board is notified before any payments are made to CSS, so that benchmarks are considered. Commissioner Jackel stated that the funding needed for this project concerns her but the constant losses have to be stopped. She discussed concerns with the obligation and amount of money being used from the Capital Outlay fund. Commissioner Parrish expressed his concerns with this contract with CSS but realizes some of the benefits to moving forward while there is some type of reimbursement available. Motion by Lockley, seconded by Parrish, to authorize contract with CSS but have Attorney Shuler review both this contract and the current contract with Healthland and look for termination provisions with Healthland; Motion carried 5-0. Commissioner Massey and Mr. Brownsworth discussed some of the employees working at the County clinics and are not covered with health insurance. Chairman Sanders and Mr. Brownsworth discussed legislation about critical access designation and any actions that might need to be taken by the Board. Motion by Jackel, seconded by Massey, to send letter to Governor Scott and Legislative Delegation about the importance of critical care designation at Weem’s Memorial Hospital; Motion carried 5-0.
Open Bids – Airport Hanger (Randall Terry/AVCON) (9:46 AM) Mr. Pierce stated that no bids were received for this item. Commissioner Jackel stated that Mr. Tom Slocom has relocated and she would like Staff to send him a letter to see if he is still serving on the Airport Advisory Council.
Marcia Johnson- Clerk of Courts (9:47 AM) Mrs. Johnson presented her report to the Board. 1. For Board action, Ms. Lucy Turner, Carson & Adkins, has presented the final version of the Personnel Policy and Procedures Manual which appears on your IPads. Any changes from the workshop have been incorporated. I would ask for board approval of the Personnel Policy and Procedures Manual today with a specified effective date of October 1, 2013. Motion by Lockley, seconded by Massey, to approve Personnel Policy and Procedures Manual today with a specified effective date of October 1, 2013; Motion carried 5-0. Mrs. Johnson reminded everyone of the 1st Budget Public Hearing on Thursday at 5:15 PM.
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Alan Pierce- Director of Administrative Service (9:49 AM) Mr. Pierce presented his report to the Board. 1- Inform Board that I did contact the US Coast Guard Aid to Navigation office in Panama City regarding the channel marker lights that were out. The officer I spoke to said they were responsible for the lights and that the Coast Guard was sending a crew out to fix the lights. This should have happened on Aug. 29 and 30. 2- Inform the Board that I have spoken to Warden Atkins, FCI, about Bay City Work Camp. The Warden and his office have provided me with a basic description of the work camp. I have contacted the DMS, Dept. of Management Services, Bureau of Private Prison Monitoring, who handles the contracts for incarceration facilities in Florida operated by third parties. My office has contacted the only 3 private firms operating in Florida regarding Bay City Work Camp- The GEO Group, Inc; CCA; and MTC. They are still moving stuff out Bay City so I have not yet set up a tour. 3- Inform the Board that DACS has removed the issue of oyster aquaculture leases in the Apalachicola Bay from the agenda for the Governor and Cabinet, but DACS is proposing to modify 22 existing leases in Alligator Harbor to allow for full use of the water column. 4- Board action to award the low bid to C.W. Roberts for the construction of the Bluff Road widening and re-surfacing. DOT has sent a letter concurring with the selection of C.W. Roberts. Chairman Sanders expressed some concerns about this project. Commissioner Parrish stated that he wanted to move forward with this project as it was important to the residents of that area. Motion by Parrish, seconded by Lockley, to award the bid for widening and re-surfacing to C. W. Roberts; Motion carried 5-0. Chairman Sanders suggested that the Board consider creating a list of roads that need to be paved and can be addressed with whatever funds are available in the paving account, since C.W. Roberts will be in the County. 5- Inform the Board that the US Fish and Wildlife Service have sent a letter with comments on the Board’s proposed Clean Beach Ordinance. I have sent the comments to Mr. Shuler for review. Commissioner Jackel asked that Attorney Shuler forward his comments on this item to the Board.
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6- Board action to sign Task Order for Preble-Rish to provide the engineering for the relocation of Alligator Drive across the 4 Seacon Village lots recently acquired by the Board. Board direction on taking down the fence that was put up by Capital City Bank that now surrounds the property. Motion by Lockley, seconded by Massey, to approve Task Order for Preble-Rish to provide the engineering for the relocation of Alligator Drive across the 4 Seacon Village lots; Motion carried 5-0. The Board asked that the fence is removed. 7- Provide Board with information requested at the last meeting on the “Race for the Bay” Marathon. Commissioner Jackel verified, with Mr. Pierce, that the County will have a deposit until the clean-up from the race is completed. 8- Board action to approve SHIP Annual Reports for 3 fiscal years, as required by the state. Ms. Lori Switzer has prepared the reports and they are recommended for approval by the county SHIP Committee. The reports reflect work done in fiscal years 2010/2011, 2011/2012, and 2012/2013. Motion by Parrish, seconded by Lockley, to approve SHIP Annual Reports for 2010/2011, 2011/2012 & 2012/2013; Motion carried 5-0. 9- Board direction on the recreational improvements to be applied for the 3 FRDAP grants. Ms. Nikki Millender, Parks and Rec, should have contacted you to finalize the items to be submitted. The Board discussed, and will consider at the next Meeting, after each of them has conferred with Mrs. Millender. 10- Inform the Board that the TNC is holding another planning meeting for Gulf, Franklin, and Wakulla counties to discuss potential projects for BP funding. The TNC is attempting to develop projects based upon boundaries of watersheds as a way of creating regional projects. They are doing this in all of the 8 impacted counties. The meeting will be Sept. 26, from 1-4 PM, at the Gulf County EOC. 11- Board action to accept recommendation of committee ranking CEI firms for the Carrabelle Multi-Use Path. Three firms applied- Southeastern Engineering, URS, and Hydra Engineering. Mr. Pierce stated that the Committee recommended Southeastern Engineering.
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Motion by Massey, seconded by Jackel, to accept recommendation of Southeastern Engineering as the CEI consultant for the Carrabelle Multi-Use Path; Motion carried 5-0. 12- Inform Board that the county has received a DEP permit to rebuild a section of the Alligator Point Revetment between Tom Roberts Road and Mr. Sumner’s house. FEMA has authorized up to $142,000 to repair the revetment. Board direction on whether to move forward with making repairs. The repairs would consist of adding more rock to the existing revetment. The Board discussed the constant changes with this project. Motion by Lockley, seconded by Massey, to move forward with making repairs to the Alligator Point Revetment Project; Motion carried 5-0. The Board discussed the fact that local contractors are not bidding on these contracts. Commissioner Jackel and Attorney Shuler discussed the option of Staff contacting local contractors because they may not be seeing the advertisements in the paper. Motion by Jackel, seconded by Massey, to direct Staff to contact local contractors and providers and make them aware of projects that are being bid out in the County and also direct Staff to update their list of local contractors; Motion carried 5-0.
Recess (10:11 AM) Chairman Sanders called for a recess.
Reconvene (10:25 AM) Chairman Sanders reconvened the Meeting.
Mr. Cal Knickerbocker – DACS Update (10:25 AM) Cal Knickerbocker, Division Director of the Division of Aquaculture, distributed and discussed a map that displayed the many uses of Apalachicola Bay. He stated that the oyster aquaculture lease issue has been temporarily removed from the Governor’s agenda for discussion. He stated that DACS wants to move forward with the County on these issues and keep the line of communication open. Commissioner Lockley and Chairman Sanders stated that most of the seafood workers do not want oyster aquaculture leases but would like for the status of the Bay to remain the same. Commissioner Jackel asked Mr. Knickerbocker to speak about the areas of the Bay that are closed and to also discuss FWC’s new role with the decisions of closing the Bay. Mr. Knickerbocker stated that there are a lot of projects in the works to help with rehabilitating the Bay and discussed how both agencies play a role on which areas are closed or opened. He stated that, from a health management standpoint, he cannot keep the summer bars opened
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during the winter season. He discussed how testing might affect the current product as well as future product. Commissioner Jackel asked if a temporary plan can be implemented to keep the summer bars opened. Chairman Sanders stated that the opening and closing of the Bay can be amended and asked what oyster beds are opened today. Mr. Knickerbocker stated that all of the oyster beds are closed due to an Executive Order issued by FWC. Commissioner Lockley asked why the Board wasn’t notified of the Executive Order. Mr. Knickerbocker explained that FWC and the Dept. of Agriculture acted from written recommendations that were submitted by local community groups. Commissioner Lockley explained that the Board should have been notified because the Commissioners are the ones who receive the phone calls. Chairman Sanders discussed an email from FWC she received yesterday that didn’t mention the Executive Order or the closure of the Bay. Chairman Sanders also explained how this action affects the oystermen in the County. Chairman Sanders and Commissioner Jackel stated that better communication is needed within the departments. Commissioner Jackel stated the need to open the Bay as soon as possible as the closure has created an economic disaster for the community. Mr. Knickerbocker stated that he is attending a meeting with FWC this afternoon to discuss this matter further. He said the meeting will be open to the public. Shannon Hartsfield, President of Franklin County Seafood Workers Association, explained why the letter was sent to FWC. He stated what areas were proposed to be opening, which the oystermen didn’t agree with as there were no oysters for harvesting in those areas, so they protested. Mr. Hartsfield stated that the oystermen will have to be more proactive with what areas to harvest as the State is not doing a good job to protect the Bay for future harvesting. Chairman Sanders commented further on the problems with the State regarding the Bay. The Board and Mr. Hartsfield discussed the folks who made the recommendation on closing the Bay. Chairman Sanders stated that if the Bay isn’t opened for the oystermen to work then the State should send financial help for the working oystermen. She talked of the resiliency of the local oystermen and other workers in this County. Commissioner Massey and Joe Taylor discussed financial help for the seafood workers. Commissioner Parrish asked about the fisheries disaster declaration that was issued recently by the Dept. of Commerce. He asked Mr. Knickerbocker about DACS backing away from the reshelling program, and stated that until there is a massive re-shelling program, the Bay will never recover. Mr. Knickerbocker explained that the Legislature created a funding problem with the re-shelling program and they are waiting for funding that is needed to hire contractors to provide the shells. Commissioner Parrish and Mr. Knickerbocker discussed when and what it would take for the winter bars to be opened for harvesting.
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Commissioner Lockley and Mr. Knickerbocker discussed the Executive Order and how it affects the seafood workers. Mr. Knickerbocker pledged the support of his department to help with the Bay. Mr. Hartsfield stated what will be discussed at the 1:00 PM meeting this afternoon with FWC. He also discussed the re-shelling program. Commissioner Jackel also commented on the program and asked that more people are involved with the next project. The Board and Mr. Hartsfield discussed items to include in the letter to the Governor. Commissioner Jackel stated the importance of informing FWC that the local workers can do the re-shelling program, so no additional contractor is needed. Motion by Jackel, seconded by Massey, to send request to the State for financial help for the seafood workers and include specifics as to let the local seafood workers do the re-shelling and not outside local contractors; Motion carried 5-0.
Ms. Kim Bodine – Workforce Update (11:13 AM) Kim Bodine, of Gulf Coast Workforce, gave an end of project update on the Shelling Program. She stated that the Workforce wasn’t able to secure additional funding for this program. She provided an informational handout for the Commissioners. She stated that a budget has been submitted for an additional Shelling Program and other financial assistance, such as the Shell Oil Grant. Commissioner Jackel asked that all seafood workers are included with planning for projects and financial assistance. Ms. Bodine suggested that a County representative should be included in the conference calls where funding is being discussed. Chairman Sanders asked if the County can do anything else to get other funds to assist the seafood workers. Ms. Bodine offered some suggestions but stated that money is needed to provide additional help.
Mr. Curt Blair – TDC Presentation on proposed Bed Tax Increase (11:25 AM) Curt Blair, of Franklin County Tourist Development Council, reviewed the handouts he provided to the Commissioners. He asked the Board to consider raising the tourist tax by another $0.02. He gave some statistics on previous years and reasons why there was an increase following the BP oil spill. Mr. Blair explained that the spike in tourism during the years of 2011 and 2012 was due to advertising paid for by BP money. He explained that the decrease in collections for the 2013 summer was due to the excessive amount of rain and made some additional comments on where tourist tax revenue is used within the County. Mr. Blair stated that Franklin County has the lowest tourist tax of any other county in the Northwest area and explained why he supports this increase. Mr. Blair shared a blog article he received over the weekend expressing the author’s disappointment in the decrease in Apalachicola oysters. Commissioner Lockley and Mr. Blair discussed why the Department of Revenue collects our sales tax instead of it being collected locally.
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Cal Allen, City of Carrabelle Commissioner and member of the TDC Board, spoke in favor of the $.02 increase to the Bed Tax and why it was important to the economy of the County. Frank Cook, City of Apalachicola Commissioner and member of the TDC Board, spoke in favor of this increase and stated how the tax can help the City and County. Rex Pennycuff, Eastpoint Business owner and member of the TDC Board, spoke in favor of the increase and discussed how it has the potential to help his business. Jim Bachrach, of Mainstreet Apalachicola, was in favor of the increase but hoped that it would help the seafood workers in some way. Van Johnson, of H’Cola, which is a recipient of TDC funding, spoke in favor of this tax increase. Diana Prickett, a St. George Island business owner and member of the TDC board, spoke in favor of this tax increase. Chester Reece, of Carrabelle and a member of the TDC board, spoke in favor of the tax increase and stated the importance of promoting the County’s natural resources. He also thought it would be instrumental in creating a 12 month economy. Susan Zimmerman, of the Carrabelle Chamber of Commerce, spoke in favor of the increase. Paul Parker, of Alligator Point and a member of the TDC Board, spoke in favor of the tax increase, as it would help the County’s economy in the “off” season. He stated that the Alligator Point Taxpayers Association didn’t take a position on this tax increase. Commissioner Jackel asked Mr. Parker to explain how the lodging revenue multiplies in the community and he gave statistics on how this works. Ken Schrader, owner of Bryant House Bed & Breakfast in Apalachicola, was not in favor of the tax increase and offered some other options for increasing revenue. He also stated that he was not in favor of how the current funding is being spent. Ms. Bruce Hall, owner of a Vacation Rental on St. George Island, thinks that the funding that has been received thus far has not been spent and managed correctly. She stated that the increase will have a negative effect on the local residents. Lynn Wilson, owner of Coombs Inn, spoke against the proposed tax increase. She stated that many of the local hotels, motels and Bed & Breakfast businesses in Apalachicola do not have a voice on the TDC board. Shannon Hartsfield, of Franklin County Seafood Workers Association, spoke in favor of the tax increase. Commissioner Parrish read a statement from the Apalachicola lodging providers. He stated that until there is fair representation of the Apalachicola lodging providers on the TDC board, he cannot support the proposed tax increase. Ketan Vora, Water Street Hotel co-owner, shared his experience with the hospitality business and stated why it wasn’t a good idea to increase the tax. Tom Morgan, owner of Apalach Outfitters, stated his experience with the hospitality industry and other TDCs throughout the State. He spoke in favor of this tax and believed it would impact every business in the County in a positive way. Mary Lynn Rogers, owner of Rancho Inn, stated that the current tax funding has to be spent better before increasing the tax. Commissioner Jackel stated that the purpose of the tax increase is to promote off-season tourism in the County. She explained that this is a user type tax not a local tax. She explained
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how the TDC tax helps the community. She stated that the TDC will learn from any spending mistakes that have been made in the past and stated some of what the TDC will do to help the small inn owners throughout the County. She said the seafood promotion will be part of the future plans. She stated that the motion she makes today will require a super majority vote for the super majority. Motion by Jackel, to start the process for a 2% increase by super majority; Motion failed for lack of a second. Motion by Jackel, to start the process for a 1% increase by simple majority; Motion failed for lack of a second. Commissioner Lockley asked what type of majority is needed to send this issue to a referendum and Attorney Shuler stated it would need to be a simple majority. Commissioner Lockley stated that there has to be better representation of Apalachicola on the TDC Board. Motion by Jackel, seconded by Massey, to start the process for a 2% increase by referendum, based on Attorney Shuler conferring with the Supervisor of Elections’ Office; Motion carried 4-1, Lockley opposed. Chairman Sanders asked when the TDC contracts will be submitted for approval. Mr. Blair stated that these contracts would be submitted at the next Regular Meeting. Commissioner Parrish asked if the vendor contracts are ever put out for public bid. Mr. Blair stated that some of the contracts have been bid out. Motion by Lockley, seconded by Parrish, to place the administration of the TDC program under the County Commission or the Clerk’s office; Motion failed 2-3, Jackel, Massey, Sanders opposed.
Alan Pierce- Director of Administrative Service – continued (12:49 PM) Mr. Pierce stated that the FWC Executive Order closing the Bay was rescinded and the Chairman read it into the record. Chairman Sanders stated that at the FWC meeting regarding the military using Tate’s Hell for military operations training, she was representing herself, not the Board. She stated concerns she had with this item and how it was handled at the meeting. She stated that she is opposed to the military using Tate’s Hell for training because it was purchased by the Franklin County Board of County Commissioners for the purpose of public use. She asked the Board to authorize her to speak against this matter. Commissioner Jackel is opposed to this due to the negative environmental and economical impact this action would cause to the County.
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Chairman Sanders stated that she would like to request public records concerning the proposal of using Tate’s Hell for military operations. Anita Grove, of the Apalachicola Chamber of Commerce, provided additional information on this matter. Chairman Sanders also provided information on this matter and stated how important it is to stop it. Motion by Massey, seconded by Parrish, to authorize Chairman Sanders as spokesperson concerning military training operations in Tate’s Hell and send a letter opposing the proposed action; Motion carried 5-0. 13- Board action to sign Task Order #8 with AVCON to provide engineering services for repairs to the Drainage system and the airport and to provide security upgrades. There are grant funds to pay for these and the scope has been reviewed and approved by FDOT. Motion by Parrish, seconded by Lockley, to approve the Chairman’s signature on Task Order #8 with AVCON to provide engineering services for repairs to the drainage system at the Airport and to provide security upgrades; Motion carried 5-0. 14- Board action to request FDOT to allow AVCON to have a one year extension as the county’s airport engineers. I have spoken to Mr. Ted Mosteller, Airport Advisory Chairman, and he has no objection to the extension. I recommend the extension as we have several partially finished projects, such as the drainage project above, and construction on the hanger leased to Randall Terry that need to be completed. Normally every 5 years the FDOT requires the county to solicit proposals from engineers wanting to provide services at the airport, but considering all the unfinished projects FDOT is willing to allow an extension. Motion by Parrish, seconded by Massey, to approve request for FDOT to allow AVCON to have a one year extension as the County’s Airport engineers; Motion carried 5-0. 15- Inform Board that Eastpoint Sewer and Water has sent another letter asking the Board to take over the responsibility of the lift station servicing the jail and landfill. I have spoken repeatedly to Mr. George Allen on this issue. Commissioner Parrish stated that this is EPWS’s responsibility and they should fix the problems. Mr. Pierce stated that on September 5th the Small Business Administration will be in the County to assist residents who might be interested in applying for a small business loan. Mr. Pierce requested permission to sign a hold harmless agreement to use the Airport as a staging area in the event of a storm.
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Motion by Lockley, seconded by Massey, to approve signing a hold harmless agreement with Duke Energy in order for them to use the Airport as a staging area in the event of a storm; Motion carried 5-0. Commissioner Massey stated that Ben Withers has a barge blocking a boat ramp on Timber Island Road, which has to be moved and he wants Staff to take action on this matter. Clay Kennedy, of Preble-Rish, gave an update on the St. George Island fishing pier and stated that it should be completed within two weeks. Chairman Sanders gave Mr. Pierce information on a traffic study at St James Bay and would like him to address this matter. She asked Mr. Pierce to attend a meeting for the Nature Conservancy. Chairman Sanders provided some information for the upcoming Consortium meeting. Chairman Sanders stated that there will be Florida Association of Counties ethics training at the Conference, so attendance to the training in Orlando is not necessary. Chairman Sanders stated that Tate’s Hell has surplus property for sale and would like for Mr. Pierce to look into it.
T. Michael Shuler- County Attorney Report (1:14 PM) Attorney Shuler would like Board approval of the draft language for the County’s indigent care ½ cent sales surtax to include ambulance language. The Board and Attorney Shuler discussed that the proposed tax cannot directly fund the ambulance service, only the indigent and medically poor residents of the County. The Board would like additional information before moving forward with this matter.
Commissioners’ & Public Comments (1:24 PM) Bill West, of Carrabelle, asked for the oystermen to be mindful of what size oysters they are harvesting. He also stated that he wasn’t in favor of increasing the amount of tourists coming into the County. Chester Reece, Council Member of the TDC Board, spoke to the concerns, which were voiced earlier in the Meeting, of the TDC board acting in an ‘open’ manner.
Adjourn (1:29 PM)
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There being no further business, Chairman Sanders adjourned the Meeting.
____________________________ Cheryl Sanders, Chairman – FCBCC
_____________________________ Marcia M. Johnson, Clerk of Courts
FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING FRANKLIN COUNTY COURTHOUSE ANNEX SEPTEMBER 17, 2013 9:00 AM MINUTES
Commissioner’s Present: Cheryl Sanders – Chairman, William Massey – Vice Chairman, Pinki Jackel, Noah Lockley, and Joseph Parrish
Staff Present: Marcia Johnson – Clerk of Court, Alan Pierce – Director of Administrative Services, Michael Shuler – County Attorney, Michael Morón – Deputy Clerk/Board Secretary
Call to Order (9:00 AM) Chairman Sanders called the Meeting to order.
Prayer and Pledge (9:01 AM) There was a prayer followed by the Pledge of Allegiance.
Approval of Minutes (9:02 AM) Motion by Massey, seconded by Lockley, to approve the Minutes of the August 20, 2013 Regular Meeting; Motion carried 5-0.
Payment of County Bills (9:02 AM) Motion by Massey, seconded by Jackel, to approve the payment of the County’s Bills as presented; Motion carried 5-0.
Department Supervisors Report Howard Nabors –Superintendent of Public Works (9:03 AM) Mr. Nabors informed the Board that he has an open position for employment at the Road Dept. and asked for Board approval to advertise the vacant position.
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Motion by Lockley, seconded by Massey, to approve advertising for vacant position at the Road Dept.; Motion carried 5-0.
Fonda Davis– Solid Waste Director (9:04 AM) Mr. Davis presented his report to the Board. VACANT POSITION: FOR BOARD ACTION: On September 5th Employee Anthony “Buddy” Wood resigned from the Solid Waste Department, leaving a vacant position to be filled. I am requesting the Board allow me to advertise consecutively in house and publicly to fill this position. ACTION REQUESTED: Motion allowing me to advertise and fill the vacant position by advertising consecutively in house and publicly. The Board and Mr. Davis discussed his request to advertise to fill the vacant position consecutively in house and publicly. Motion by Lockley, seconded by Massey, to advertise for Solid Waste Dept.’s vacant position in-house first and then advertise to the public; Motion carried 5-0. Chairman Sanders and Attorney Shuler discussed the issue with garbage collection in Lanark Village.
Nikki Millender – Parks & Recreation (9:10 AM) Mrs. Millender gave an update on work going on at the County parks. Katie Green asked for a waiver or a reduced fee to use the Armory for a public event called Authors in Apalach, which will be held on March 15, 2014. Motion by Parrish, seconded by Jackel, to approve waiver of the fees to use the Armory for Authors in Apalach on March 15, 2014; Motion carried 5-0.
Pam Brownell- Emergency Management (9:14 AM) Mrs. Brownell presented her report to the Board. Action Items: None Information Items:
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The Community Emergency Response Team (CERT) met Sept. 10, 2013 to discuss possible fundraisers and future training for CERT. We also discussed helping with Coastal Clean up on Sept. 21, 2013. On Sept. 11, 2013 at 1:30pm Mr. Phil Worley and I met at the EOC with the Solid Waste Department, the City of Apalachicola, and the City of Carrabelle to discuss their debris management plans and the new FEMA pilot program. I will be in Tallahassee attending a mitigation workshop on Sept.18, 2013. Sept. 19, 2013 I will be meeting with the Panama City Fire Department to discuss their Water Rescue Unit along with members of the CERT.
The Board and Mrs. Brownell discussed the new storm in the Gulf.
Bill Mahan – County Extension Director (9:15 AM) Mr. Mahan asked for Board approval to attend the upcoming ISSC meeting. Motion by Parrish, seconded by Lockley, to authorize travel and expenses for Mr. Mahan to attend the ISSC meeting; Motion carried 5-0. Mr. Mahan stated that he received an email informing him that the County did receive the Sea Turtle Grant. Mr. Pierce explained when the Sea Turtle Grant will be used. Commissioner Jackel and Mr. Mahan discussed advertising the Sea Turtle Grant. Mr. Mahan discussed the following item from his report. Franklin - UF IFAS Updates 1) UF IFAS /DACS Intro to Intensive Oyster Culture – UF IFAS & DACS will be holding a workshop – Intro to Intensive Oyster Aquaculture on Thursday September 26 at the FSU Coastal Marine Laboratory at Turkey Point. The workshop is free and will be held from 2:00 PM – 5:00 PM.
Jeff Mason, Emerald Warrior Update (9:19 AM) Joe Kuceras addressed the Board on behalf of Mr. Mason and discussed the Emerald Warrior 14 training exercise. Travis Huckeba presented awards to the Board for Emerald Warrior 2012 and Emerald Warrior 2013. He thanked the County for their cooperation during their training exercises.
FCBOCC Regular Meeting 9/17/2013 Page 4 of 12
Motion by Lockley, seconded by Massey, to authorize Emerald Warrior 14 training exercises in the County in the spring of 2014; Motion carried 5-0.
TDC Contract Renewals (9:22 AM) Paul Parker presented the Contracts and Sustaining grants that needed Board action for renewal. He explained some of the services provided by these vendors. He discovered the Visitor’s Guide and stated that it won the 3rd best in the State of Florida. Commissioner Massey asked about the funding for the proposed Visitors Center and Museum in Eastpoint at the old Highway Patrol station. Mr. Parker stated some of the funding sources the TDC is looking at for this project. Commissioner Lockley renewed his request to bring the administration of the TDC program as a County office and employee. The Board and Attorney Shuler discussed this matter. Motion by Lockley, to have the administration of the TDC as an in-house County office and employment position; Motion failed for lack of a second. Chairman Sanders stated that there were concerns raised by the Board over the past two years with Geiger as a vendor. Mr. Parker and Curt Blair, of the Franklin County Tourist Development Council, suggested allowing the marketing committee of the TDC to look at alternative options to use the money that was allotted for the Geiger contract. The Board agreed. Motion by Massey, seconded by Lockley, to not renew the Geiger contract and allow the TDC to present alternative options for use of the allotted funding; Motion carried 5-0. Motion Jackel, seconded by Massey, to renew all other contracts, except to the Geiger contract, presented by the TDC; Motion carried 3-2, Parrish, Lockley opposed. The Board discussed the process of how to move forward with the Eastpoint Visitor’s Center project. Chairman Sanders suggested that TDC create a plan for this project and present it to the Board.
Recess (9:35 AM) Chairman Sanders called for a recess.
Reconvene (9:45 AM)
FCBOCC Regular Meeting 9/17/2013 Page 5 of 12
Chairman Sanders reconvened the Meeting.
Warden Atkins – Franklin County CI – Update (9:45 AM) Warden Atkins updated the Board on the new Work Camp and the work crews that are being dispatched from the new location. He stated there is still some equipment at the old location that is in the process of being removed. Mr. Pierce commented on the process for the County to get the property. Warden Atkins stated that he has 30 vacancies at the Franklin Correctional Institute. Commissioner Massey stated that the City of Carrabelle lost a crew a few years ago and asked the Warden if they would ever get it back. Warden Atkins stated that he wasn’t able to answer that question because of all the variables that were involved.
Advisory BOA Consent Agenda (9:50 AM) Recommended for Approval by ABOA- Consideration of a variance to extend an existing rock revetment 26 feet into the Critical Habitat Zone on property described as Lot 4, Clipper Bay Subdivision, St. George Island, Franklin County, Florida. Request submitted by Garlick Environmental Associates, Inc., agent for William Kidd, owner. Approved as requested. Mr. Pierce presented and discussed the item for approval. He explained some of the concerns of erosion by the neighboring property owner and recommended tabling this item. Motion by Jackel, seconded by Massey, to table consideration of a variance to extend an existing rock revetment 26 feet into the Critical Habitat Zone on property described as Lot 4, Clipper Bay Subdivision, St. George Island until there is a solution to the erosion problem; Motion carried 5-0.
Marcia M. Johnson- Clerk of Courts- Report (9:53 AM) Mrs. Johnson presented her report to the Board. 1-The Health Department has requested approval of their annual contract with the Board to be effective October 1, 2013 to provide environmental health services, communicable disease control services, and primary care services. The contract does list the county’s funding appropriation of $50,000. It lists the two health dept. buildings now owned by the county, and it says all their vehicles will be transferred to the ownership of the County who shall ensure insurance coverage. The Board would agree that the director/administrator be selected by the State with the concurrence of the County. There is a termination at will clause of no less than 180 calendar days notice in writing unless a mutually agreed upon lesser time is established,
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and there is a 24 hour notice of termination clause in the event funds become unavailable. Motion by Lockley, seconded by Parrish, to approve the Health Department’s annual contract with the Board to be effective October 1, 2013 to provide environmental health services, communicable disease control services, and primary care services; Motion carried 5-0. 2- As required, the Health Department has submitted a request for approval of a resolution adopting their fee schedule. It’s understood that the health department fees are set at 125% of the Medicare reimbursement rate. Motion by Parrish, seconded by Lockley, to approve a resolution adopting the Health Department’s fee schedule; Motion carried 5-0. Commissioner Sanders asked for travel and expenses for Michael Moron, Board Secretary, to attend the FAC Conference in November. Motion by Lockley, seconded by Parrish, to approve travel and expenses for Mr. Moron to attend the FAC Conference in November; Motion carried 5-0.
Alan Pierce – Director of Administrative Services – Report (9:57 AM) Mr. Pierce presented his report to the Board. 1- Mr. Dewitt Polous, Mosquito Control Director, would like the Board to know that he will be off, starting tomorrow, Sept. 18, for approximately 2 weeks while he recovers from knee surgery. Mr. Scott Tucker will be filling in for Mr. Polous although Mr. Polous will be available by phone if something comes up. I have Mr. Tucker’s cell phone number if the commissioners need it. 2- Mr. Polous recommends the Board write a letter in support of the FSU Panama City campus as it tries to restore its mosquito lab and services by getting funding from next year’s legislature. The program provided critical services to all the NW Florida counties, including offering the required training that now must be obtained in Orlando, and provided mosquito identification which is now required in order to receive FEMA reimbursements. During storm events FEMA is requiring proof that a certain kind of mosquito population is in existence otherwise they will not reimburse the county for additional spraying. Board action to write letter. Motion by Jackel, seconded by Parrish, to approve sending a Letter of Support to FSU Panama City campus in support of restoring its mosquito lab and services; Motion carried 5-0. 3- Inform the Board that Congressman Southerland has asked for an amendment to the funding mechanism in the Fisheries Disaster Mitigation Fund that will allow the Apalachicola Bay oyster
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failure to be eligible for funding if Congress appropriates money. Provide Board with copy of letter. Motion by Parrish, seconded by Jackel, to send a Letter of Support for Congress Southerland’s amendment to the funding mechanism in the Fisheries Disaster Mitigation Fund to allow the Apalachicola Bay oyster failure to be eligible for funding if Congress appropriates money; Motion carried 5-0. 4- Inform Board that I received an electronic response from the US Air Force indicating they had received the Board’s letter. Commissioner Parrish discussed an email he received on this matter. He stated that the State had given permission for the Air force to use the land over a year ago. Commissioner Jackel also discussed emails she received on this matter. She explained that the Commissioners are not unpatriotic, just concerned about protecting the area and keeping it available for public use. Chairman Sanders explained the importance of preserving Tate’s Hell and said it was never intended for military use. 5- Seek Board input on name change. The Dept. of Economic Opportunity is responding to comments that the current designation of many Florida rural counties as “Rural Areas of Economic Critical Concern” has negative connotations in the business community. DEO is trying to counter that concern by changing the name of the designation, and since Franklin County is one of the RACEC counties, DEO is asking for the Board to vote on which of the four names it prefers: Rural Areas of Opportunity; Targeted Rural Areas of Economic Growth; Rural Florida Areas of Strategic Opportunities; and Rural Florida First Regions. Motion by Parrish, seconded by Lockley, to recommend changing the name, ‘Rural Areas of Economic Critical Concern’, to ‘Rural Areas of Opportunity’; Motion carried 5-0. 6- Provide Board with bridge report on Syrup Branch Bridge. While the bridge is classified as “functionally obsolete” it is not structurally deficient nor is DOT recommending any changes to the weight limit on the bridge. 7- Board action to approve the 2013 CRS re-certification. The CRS program is a voluntary participatory program that provides reductions to flood insurance premiums if a local government meets certain thresholds in the National Flood Insurance Program. Franklin County’s participation provides a 15% reduction in premiums on flood insurance policies in the county. Motion by Jackel, seconded by Parrish, to approve the 2013 CRS re-certification; Motion carried 5-0.
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8- Inform the Board that after discussing with Mr. Randall Terry the lack of bidders on his hanger project we are re-bidding the job and will open bids on Oct. 1. We expect there to be a number of bids this time. Commissioner Jackel and Mr. Pierce discussed contacting local contractors on this item. 9- Inform the Board that Ms. Glenda Ondracek has submitted her resignation as County Librarian, effective Oct. 31. The Franklin County Library Advisory Board (LAB) is prepared to advertise the opening with a starting salary of $33 to $35K depending on qualifications. Ms. Denise Butler, representing the LAB, has offered to create a 3 member committee to review applications and make a recommendation to the Board. Board direction. Commissioner Massey and Ms. Butler discussed the members of the committee. Commissioner Lockley asked that they try and hire a local applicant. Ms. Butler stated that names of the 3 member committee to review the applications and discussed. Commissioner Jackel thanked Ms. Butler and Ms. Ondracek for their services. Motion by Jackel, seconded by Massey, to approve advertising for the County Librarian position and the committee members to review the applicants; Motion carried 5-0. 10- Inform the Board that the Planning and Zoning Commission held a public workshop on Sept. 10 on St. George Island to receive community input regarding the future of the commercial district. The Commission was unable to hold a regular meeting for lack of a quorum. The Commission has been operating with less than a full Commission for some time and it will be beneficial if vacancies are filled. The Zoning Code created the Commission with 9 seats, and 2 alternates. Please find below the breakout of the Commission and what seats need to be filled: District 1- At-large- Paul Riegelmayer District 1- Science- Larry Perryman District 2- At large- John Murphy District 2- Forestry- VACANT District 3- Real Estate- Bill Laine, but he has not attended any meetings in 2013 District 3- Alternate- VACANT District 4- Seafood Worker- VACANT District 4- Seafood Dealer- Steve Davis District 5- At Large -Dan Rosier District 5- At large- Skip Frink Motion by Lockley, seconded by Jackel, to appoint Aaron Wray to the D3 Real Estate seat; Motion carried 5-0.
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11- FRDAP applications- The Planning Office has until Sept. 30 to submit completed FRDAP applications. The Board has previously discussed the improvements to be requested at D.W. Wilson Park. I have discussed improvements at Kendrick Park with Chairman Sanders and Ms. Nikki Millender. Ms. Millender inquired about the use of the back property at Kendrick Park for a horse arena/ riding trails, but the FRDAP program does not score horseback riding that high. More points will be obtained by building another baseball field for 7/8 year olds (pitching machine), a bathroom to serve the T-ball field, a small picnic shelter at T-ball field, and a large picnic pavilion to hold team meetings. Ms. Millender has agreed these improvements should be submitted. Commissioner Jackel would like the Eastpoint project to be a children’s playground and bathroom at the county property across from the Pavilion. Board action to submit FRDAP applications. Commissioner Jackel discussed concerns with the area in Eastpoint being used as a parking area, and would rather the area be used as a children’s playground. Shannon Hartsfield, of Eastpoint, stated that the area isn’t good for a children’s park and believes parking is more of a priority in that location. Commissioner Jackel and Mr. Hartsfield discussed which use is needed more for this location. Commissioner Parrish stated that he received calls from residents in Eastpoint that are not in favor of a children’s park in that location. He stated that he would prefer that the pavilion at Vrooman Park is expanded and couldn’t support a park in the other location. Commissioner Lockley was not in favor of a park in that area, as it isn’t safe for numerous reasons. The Board and Mr. Pierce discussed Mrs. Millender’s ideas for the expansion of Vrooman Park. Chairman Sanders also stated that she didn’t think this area was good for a children’s playground. Commissioner Massey stated that parking is needed in that area. Mrs. Johnson provided some history on the reason for the purchase of this property. She also stated that she has received some requests for lights on the walking path at Vrooman Park. Mr. Pierce stated that there is other County owned property in Eastpoint that is available to build a children’s playground. (Mrs. Millender returned to the Meeting and discussed this matter after Mr. Pierce’s last item) Mrs. Millender discussed what changes need to be done at Vrooman Park, which would be additional equipment, expanding the park, adding a pavilion and building a new T-ball field. She also suggested adding bathrooms. The Board discussed these options. Motion by Jackel, seconded by Massey, to submit FRDAP with Vrooman Park as the Eastpoint Park choice; Motion carried 5-0. The Board discussed the removal of equipment on the proposed parking lot.
FCBOCC Regular Meeting 9/17/2013 Page 10 of 12
Motion by Lockley, seconded by Parrish, to use the property purchased in Eastpoint as a parking lot; Motion carried 5-0. 12- Board action to sign contracts for North Florida Construction to build Carrabelle Multi-Use Path. Board selected North Florida as the low bidder at a previous meeting. Motion by Parrish, seconded by Lockley, to authorize the Chairman’s signature on contracts for North Florida Construction to build Carrabelle Multi-Use Path; Motion carried 5-0. 13- Inform Board that Ms. Pam Brownell and CERT- Community Emergency Response Team will be doing a fundraiser on Saturday during the Seafood Festival by providing paid parking at the parking lot in front of the Chapman Auditorium and the ABC School. Ms. Brownell has coordinated with the Dr. Office and ABC School. The Franklin County Senior Class provides paid parking around the Courthouse as a fundraiser for a school project. 14- Board action to sign Dept. of Economic Opportunity Technical Assistance grant for $25,000 to provide analysis of the economic impact of tourism in the county. Motion by Parrish, seconded by Massey, to approve Chairman’s signature on the Dept. of Economic Opportunity Technical Assistance Grant in the amount of $25,000; Motion carried 5-0. 15- Board action to direct Preble-Rish to prepare bid and specifications for Oak St. in Lanark Village and the Bayshore/ Twin Lakes loop in Eastpoint as the FDOT has sent the county the Notice to Proceed on both projects. Motion by Parrish, seconded by Massey, to approve Preble-Rish to prepare bid and specifications for Oak St. in Lanark Village and Bayshore/Twin Lakes Loop in Eastpoint; Motion carried 5-0. 16- Read draft letter to Eastpoint Water and Sewer District to Board Motion by Lockley, seconded by Parrish, to approve letter to Eastpoint Water and Sewer District; Motion carried 5-0. Commissioner Parrish asked for an update on the warning flag system on the County’s beaches. Mr. Pierce stated that there has been a flag at one location on St. George Island, but not at other locations. Commissioner Parrish expressed concerns of not having flags in other locations on St. George Island and throughout the County. Mr. Pierce and Commissioner Jackel explained the flag system further.
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Chairman Sanders and Commissioner Massey discussed the Head Start Program’s needs for equipment and supplies, due to the reduction in their budget. Commissioner Lockley and Mr. Pierce discussed Mr. Bill Laine asking to serve on the ABOA.
Michael Shuler- County Attorney- Report (10:49 AM) Attorney Shuler had no action items for Board approval. Chairman Sanders and Attorney Shuler discussed a public records request. Commissioner Jackel asked about possible problems with County Probation Office services in the County. Attorney Shuler said everything is working as it should.
Commissioners and Public Comments (10:50 AM) Chairman Sanders inquired as to who owns the old Island View property just east of Carrabelle. She asked Staff to verify who owns this property and find out if the County can negotiate and acquire this it as a County park. Chairman Sanders also asked Staff to look into surplus lands in Tate’s Hell that might be beneficial to the public and report back to the Board. Shannon Hartsfield, FCSFWA, informed the Board that $420,000, which was allocated for the seafood industry, was air-marked for another aquaculture study by DACS. He discussed some of the sampling done recently and stated that a core sample study should be done to try and figure out some of the problems in the Bay. He said nothing has been accomplished at this point. The Board and Mr. Hartsfield discussed this matter and possible solutions. Motion by Lockley, seconded by Jackel, to direct Attorney Shuler and Mr. Pierce to confer with Mr. Hartsfield on this matter and return to the Board with a plan; Motion carried 5-0. Mr. Hartsfield informed the Board of the availability of Farmshare in the County next Monday. Chairman Sanders and Mr. Hartsfield discussed how the County can help to make the Seafood Workers meetings run more efficiently. Rev. John Sink informed the Board of today being Constitution Day. George Floyd, of the Maritime Museum, discussed a problem between DEP and the U.S. Army Corps of Engineers on snagging obstructions in the navigational channel. He discussed the danger it would cause using the channel. Mr. Floyd gave more information regarding the economic history of the Apalachicola River and discussed options for preserving future endeavors. He spoke of numerous counties and cities that have already adopted the
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Resolution. Mr. Floyd asked for the Board to support a Resolution that would support snagging in the channel. He stated that there might be some possible litigation regarding this situation in the future. Commissioner Parrish stated how snagging affects local boat owners and seafood workers and stated that he supports the Resolution, but realizes the Board had no budgeted funds to get involved in any litigation regarding this matter. Commissioner Lockley also supported the Resolution. Motion by Parrish, seconded by Lockley, to support a Resolution to support snagging in the channel; Motion carried 5-0.
Adjourn (11:19 AM) There being no further business, Chairman Sanders adjourned the Meeting.
_____________________________ Cheryl Sanders, Chairman – FCBCC Attest: _____________________________ Marcia M. Johnson, Clerk of Courts
Franklin County Road Department Report to Board of County Commissioners October 1, 2013 Summary of Material Hauled and Work Performed by District
District 1- Pink Jackel
Material Hauled from within-
27 Cubic Yards of Black Dirt 27 Cubic Yards of Trees Material Hauled to27 Cubic Yards of Black Dirt 9 Cubic Yards of Lime Rock 84 Cubic Yards of Milled Asphalt 9 Cubic Yards of Sand 90 Cubic Yards of Yellow Lime Rock Work Performed- Box Drag, checked/Installed and sand bagged culverts; cut grass and trim along county right ways, ditches, mailboxes, street signs and culverts; repaired driveways, picked up litter, filled in pot holes, repaired shoulders of road, parking lot repair, trimmed trees, cleaned/swept/cut sidewalks, swept and removed dirt off of roads and intersections and sign maintenance. District 2- Cheryl Sanders Material Hauled from withinMaterial Hauled to-
9 Cubic Yards of Trees 72 Cubic Yards of Lime Rock 36 Cubic Yards of Milled Asphalt 72 Cubic Yards of Yellow Lime rock Work Performed- Box drag, checked culverts for damage/clogging, cut grass and trim along county right ways, ditches, mailboxes, street signs and culverts; picked up litter, repaired driveways, graded roads, filled in pot holes, swept and removed dirt off of roads, sidewalks and intersections, tillered roads and trimmed trees.
District 3- Noah Lockley Material Hauled from within3 Cubic Yards of Debris Material Hauled to4.5 Cubic Yards of Yellow Lime Rock Work Performed- Box drag, swept and removed dirt off of roads and intersections, repaired driveways and trimmed trees. District 4- Joseph Parrish Material Hauled from withinMaterial Hauled to-
18 Cubic Yards of Debris 3 Cubic Yards of Milled Asphalt 4.5 Cubic Yards of Yellow Lime rock Work Performed- Cleaned/pulled ditches, swept and removed dirt off of roads and intersections, repaired driveways, picked up litter, filled in pot holes and sign maintenance. District 5- William Massey Material Hauled to-
4 Black Plastic Culvert Pipes 18” x 20’ 27 Cubic Yards of Lime Rock 27 Cubic Yards of Yellow Lime rock Work Performed- Cleaned out beaver dams, box drag, checked culverts for damage / clogging, installed culverts, swept and removed dirt off of roads and intersections, repaired driveways, shot elevations, sign maintenance and tillered roads.
FRANKLIN COUNTY DEPARTMENT OF
Solid Waste & Recycling Animal Control
210 State Road 65 Eastpoint, Florida 32328 Tel.: 850-670-8167 Fax: 850-670-5716 Email: firstname.lastname@example.org
DIRECTOR’S REPORT FOR: The Franklin County Board of County Commissioners DATE: October 2, 2013 TIME: 9:00 A.M. SUBJECT(S): Right-of-Way Debris Pickup / Recycle Material Hauled September 12th – September 24th FOR BOARD INFORMATION: SEPTEMBER 12th – SEPTEMBER 24th RIGHT–OF–WAY DEBRIS PICKUP Apalachicola Eastpoint St George Island Carrabelle Lanark Alligator Point
57.64 TONS 46.15 TONS 33.00 TONS 18.66 TONS 24.82 TONS 19.26 TONS
Apalachicola Cardboard Plastic,Paper, Glass, Aluminum
5.44 TONS 1.16 TONS
RECYCLE MATERIAL HAULED Eastpoint St George Carrabelle Lanark Island
2.59 TONS 1.49 TONS 1.50 TONS 3.81 TONS .80 TONS 1.69 TONS -0- TONS .86 TONS
-0- TONS .95 TONS
-0- TONS -0- TONS
REQUESTED ACTION: None
Franklin UF/IFAS Extension 66 4 th Street Apalachicola, FL 32320-1755 850-653-9337 email@example.com
27 September 2013 MEMORANDUM TO: FROM: SUBJECT: The Franklin County Board of County Commissioners Bill Mahan, Franklin/UF - IFAS Extension Director 01 October 2013, BCC Extension Update Report
Franklin - UF IFAS Updates 1) Estuaries Day Sea Turtle Program – I teamed up with Bonnie Abellera (FWC) to setup a Sea Turtle Awareness booth at the Annual Estuaries Day on September 27th at the Apalachicola National Estuarine Research Reserve. The booth had information for adults on sea turtles, lighting information and turtle excluder devices in shrimp trawls. In addition we had hands-on activities for youth. 2) UF IFAS /DACS Intro to Intensive Oyster Culture – I attended the UF IFAS & DACS Intro to Intensive Oyster Aquaculture on Thursday September 26 at the FSU Coastal Marine Laboratory at Turkey Point. Bill Walton with Alabama Extension provided information on the three off-bottom culture systems that have worked the best in his work in AL and some economic information on each system. Some of the information he provided was off-bottom systems can produce 100,000 – 150,000 oysters/acre, $20,000 - $30,000 initial investment/acre, plan for a 12-18 month grow-out period, need to grow for high-priced targeted markets. 3) FL Sea Grant Annual Planning Meeting - Last week I participated in the Annual FL Sea Grant Planning Meeting. 4) Fresh Fruits & Veggies Day – I have been invited to participate in the Franklin County School’s Fresh Fruit & Veggies Day on October 3rd @ 9:30 AM. 5) Franklin County Community Traffic Safety Team (CTST) “Walk-to-School Day” – I am working with other members of the Franklin County CTST to hold a “Walk-to-School” on October 9th as part of the National Walk-To-School Day. The program is to educate parents & children about safe walking & biking routes as well as enhanced youth health by increased physical activity. 6) Biennial ISSC Meeting – I have made my reservations to attend the 2013 Biennial Meeting of the Interstate Shellfish Sanitation Conference (ISSC) October 26 – November 1, 2013, at the St. Anthony Hotel in San Antonio, Texas. I am currently reviewing issues and my committee assignments. FL Department of Agriculture & Consumer Services (DACS) 7) FL Aquaculture Newsletter – For you information I have provided you with a copy of the September issue of DACS FL Aquaculture Newsletter. FL Fish & Wildlife Conservation Commission (FWC) 8) Red Snapper Season Opens October 1st – The recreational harvest of red snapper opens today, Oct. 1 in state and federal waters of the Gulf of Mexico. In state waters (from shore to 9 nautical miles in the Gulf) the season will remain open through Oct. 21. In federal waters, (from 9 nautical miles out to 200 nautical miles), the season will remain open through Oct. 14.
The Foundation for The Gator Nation
An Equal Opportunity Institution
These supplemental recreational red snapper seasons are for 2013 only. The minimum size limit in state and federal waters is 16 inches, and the daily bag limit is two per harvester, per day. There is a zero daily bag and possession limit for captain and crew on for-hire vessels. Anglers are required to use circle hooks and dehooking devices when fishing for any reef species, including red snapper, in Gulf of Mexico state and federal waters. The requirement to use venting tools in federal waters was removed on Sept. 3. The Florida Fish and Wildlife Conservation Commission will consider adopting similar changes at a future meeting. The intent of these rules is to help conserve fishery resources by increasing the chances for a fish to survive after being caught and released. 9) Public input sought on anchoring and mooring program - The FWC is seeking feedback from cruising boaters, local boaters and other residents in evaluating the state’s anchoring and mooring pilot program and related ordinances. The FWC has posted a brief online survey to accept this feedback. It should take approximately five to 10 minutes to complete and will be available to the public now through Oct. 7. The Florida Legislature established the anchoring and mooring pilot program in 2009. The intent was to explore potential options for regulating the anchoring or mooring of non-live-aboard vessels outside the marked boundaries of public mooring fields throughout the state. 10) Recreational Bay Scallop Season Closed Sept. 25th – The 2013 recreational season for bay scallops will close Wednesday, Sept. 25. FWC scallop researchers will now begin underwater surveys to reassess the scallop population.
GEORGE E WEEMS MEMORIAL HOSPITAL BALANCE SHEET August 31, 2013
CURRENT FISCAL YEAR ASSETS CURRENT ASSETS CASH & CASH EQUIVALENTS RESTRICTED CASH PATIENT ACCOUNTS RECEIVABLE ALLOWANCE FOR UNCOLLECTABLE ACCOUNTS RECEIVABLE, NET SALES TAX RECEIVABLE DUE FROM OTHERS PREPAIDS TOTAL CURRENT ASSETS PLANT, PROPERTY & EQUIPMENT LAND BUILDINGS ACCUMULATED DEPRECIATION BUILDINGS, NET EQUIPMENT ACCUMULATED DEPRECIATION EQUIPMENT, NET TOTAL PLANT, PROPERTY, & EQUIP TOTAL ASSETS LIABILITIES CURRENT LIABILITES CURRENT LEASE OBLIGATIONS CURRENT NOTES PAYABLE ACCOUNTS PAYABLE ACCRUED SALARIES & PAYROLL ACCRUED PERSONAL & SICK LEAVE ACCRUED LIABILITIES DEFERRED REVENUE DUE TO TMH TOTAL CURRENT LIABILITIES LONG TERM LIABILITES LONG TERM LEASE OBLIGATIONS LONG TERM NOTES PAYABLE TOTAL LONG TERM LIABILITIES TOTAL LIABILITIES FUND BALANCE TOTAL LIABILITIES & FUND BAL $ 1,943.65 86,189.78 88,133.43 1,279,730.22 2,308,151.98 3,587,882.20 $ $ 35,325.35 85,714.24 73,956.86 143,979.25 125,573.96 455,253.30 155,798.47 115,995.36 1,191,596.79 $ $ $ 386,646.03 48,963.79 3,701,423.88 (2,795,855.69) 905,568.19 (141,023.16) 44,847.66 1,245,002.51 $
FISCAL YEAR ENDED SEPTEMBER 30, 2012
465,790.38 117,902.34 3,864,119.98 (2,647,168.15) 1,216,951.83 (151,175.75) (431,863.38) 107,511.03 1,325,116.45
13,400.00 1,933,007.16 (132,905.85) 1,800,101.31 1,696,748.55 (1,167,370.17) 529,378.38 2,342,879.69 3,587,882.20 $
13,400.00 1,929,308.41 (90,856.99) 1,838,451.42 1,567,447.91 (955,806.06) 611,641.85 2,463,493.27 3,788,609.72
32,247.59 85,714.24 143,456.84 115,221.75 98,258.87 49,153.89 213,863.06 154,090.71 892,006.95
32,693.75 170,373.57 203,067.32 1,095,074.27 2,693,535.45 3,788,609.72
GEORGE E WEEMS MEMORIAL HOSP Income Statement August 31, 2013 Current Month
Hospital Operating Revenues Clinic Ambulance Total Hospital Clinic
Fiscal Year to Date
Inpatient Revenues Outpatient Revenues Emergency Depeartment Revenues
Total Patient Services Revenue
196,126.00 292,700.00 491,255.50 980,081.50
196,126.00 476,476.00 491,255.50 1,163,857.50
2,152,341.00 3,498,927.50 5,429,102.50 11,080,371.00
2,152,341.00 5,597,769.98 5,429,102.50 13,179,213.48
Less: Contractual Allowances Bad Debt and Charity LIP & DISH (598,734.06) (153,980.51) 133,358.00 (63,800.80) (72,765.32) (735,300.18) (153,980.51) 133,358.00 (4,761,154.12) (2,368,863.28) 471,892.00 (571,744.00) (812,901.01) (6,145,799.13) (2,368,863.28) 471,892.00
Net Patient Revenue
Operating Expenses Salaries and Wages Employee Benefits Professional Fees Purchased Services Clinical Supplies Non-Clinical Supplies Repairs & Maintenance Utilities Insurance Interest Expense Training & Development Marketing Other Depreciation Total Operating Expenses
Net Income or Loss from Operations Non-Operating Revenues & Expenses
202,499.94 36,174.24 77,357.30 25,119.13 32,924.24 30,723.94 (11,905.88) 13,987.88 5,901.00 716.47 1,140.38 5,202.05 13,194.32 23,008.12 456,043.13 (95,318.20)
42,382.20 7,617.64 578.15 2,517.89 1,797.10 2,240.90 1,104.82 2,457.14 25.00 42.00 1,631.85 62,394.69 (46,195.49)
61,340.76 8,095.22 5,538.81 320.00 1,369.81 466.70 2,109.93 1,637.12 5,197.56 86,075.91 (55,065.23)
306,222.90 51,887.10 83,474.26 27,957.02 36,091.15 33,431.54 (8,691.13) 18,082.14 5,901.00 716.47 1,165.38 5,244.05 20,023.73 23,008.12 604,513.73 (196,578.92)
2,198,429.05 402,864.22 913,552.53 343,118.82 362,938.20 211,675.82 118,192.45 137,701.92 64,911.00 13,124.14 95,703.67 58,710.20 220,432.73 253,612.97 5,394,967.72 (972,722.12)
455,612.81 82,556.00 7,375.60 18,918.58 18,685.45 30,917.31 6,015.22 23,333.24 1,003.88 1,786.28 24,912.54 671,116.91 (351,885.24)
598,170.09 140,671.50 47,123.40 863.78 12,643.45 2,606.96 37,507.16 15,328.33 2,967.32 62,352.74 920,234.73 (525,268.93)
3,252,211.95 626,091.72 968,051.53 362,901.18 394,267.10 245,200.09 161,714.83 176,363.49 67,878.32 13,124.14 96,707.55 60,496.48 307,698.01 253,612.97 6,986,319.36 (1,849,876.29)
County Sales Tax Subsidy Sales Tax Capital Sales Tax Reciepts Interest Income Grant Income Miscellaneous Income
Total Non-Operating Revenues & Expenses
76,138.00 171.03 5,000.00 1,671.53 82,980.56
42,132.66 86,138.00 171.03 5,000.00 1,671.53 135,113.22
44,590.47 711,693.31 1,755.68 112,400.05 20,588.97 891,028.48
463,464.34 44,590.47 821,693.31 1,755.68 112,400.05 20,588.97 1,464,492.82
Net Income or Loss from Operations
Weems Memorial Hospital Statement of Operations and Hospital Statistics
Fiscal Year 2013/2012/2011 Rolling 12 Months
12 Mth Avg Fy 2013 Nov 12 Month Total FY 2013 Total FY 2012 Total FY 2011 Total
INPATIENT SERVICES Admissions - Medical Medicare Medicaid Other Total Medical Admissions
14 3 6 22
7 6 6 19
15 5 4 24
10 1 3 14
11 1 11 23
15 3 8 26
20 4 4 28
20 3 6 29
11 2 10 23
16 0 6 22
8 3 3 14
14 0 7 21
17 2 7 26
164 30 75 269
147 28 68 243
192 36 79 307
174 16 72 262
Admissions - Swing Bed Medicare Medicaid Other Total Swing-Bed Admissions Admissions - TOTAL
2 0 0 2 25
0 0 0 0 19
2 1 1 4 28
1 0 0 1 15
0 0 0 0 23
2 0 1 3 29
1 0 0 1 29
4 0 0 4 33
5 0 0 5 28
1 0 1 2 24
3 0 0 0 17
2 0 0 0 23
3 0 0 3 29
Patient Days - Medical Medicare Medicaid Other Total Medical Patient Days
38 7 16 61
26 23 12 61
34 17 5 56
25 3 12 40
28 4 27 59
41 5 16 61
51 10 6 67
60 8 19 87
37 2 32 71
44 0 19 63
23 6 5 34
42 0 17 59
46 4 25 75
24 1 3 23 297 0 0 0 457 82 195 733
21 1 3 20 268 411 78 170 658
12 12 319 -
16 2 18 278
516 82 189 787
551 36 183 770
Patient Days - Swing Bed Medicare Medicaid Other Total Swing Bed Patient Days Patient Days - TOTAL
16 0 3 19 80 30 2.04 0.66 0.95 3.65 2.71 7.57 3.20 13 28
0 0 6 6 67 31 1.97 0.20 0.97 3.13 2.70 13.00 2.92 7 30
6 3 7 16 72 31 1.81 0.52 0.81 3.15 2.60 3.00 2.66 8 21
4 0 0 4 44 30 1.34 0.14 1.27 2.75 2.88 4.00 2.95 10 37
0 0 0 0 59 31 1.91 0.00 1.00 2.91 2.57 0.00 2.57 16 28
22 0 12 34 95 30 2.04 1.13 1.17 4.34 2.35 11.34 3.28 12 40
18 0 0 18 85 31 2.17 0.78 0.84 3.79 2.30 10.50 2.86 18 24
24 0 0 24 111 28 3.11 0.86 1.43 5.40 3.04 6.25 3.40 17 31
24 0 0 24 95 28 2.54 0.86 0.90 4.30 3.12 6.00 3.38 14 27
4 0 14 18 81 31 2.04 0.58 0.65 3.27 2.95 9.00 3.50 16 21
50 0 0 50 84 30 1.14 1.67 0.80 3.61 2.29 14.25 4.95 10 25
11 0 0 11 70 31 1.91 0.36 0.84 3.11 2.86 4.00 2.96 13 27
23 0 0 23 98 30 2.50 0.77 0.74 4.01 2.82 9.50 2.94 17 22
Total Days In Period
186 3 39 228 961 0 362 24 8 11 44 32 91 38 158 333
163 3 39 205 863 332 22 7 11 40 30 81 35 141 311
81 81 868 366 25.79 2.67 10.63 36.48 30.46 43.84 31.88 226 343
185 8 193 963 365 25.36 6.33 31.69 36.79 113.20 41.92 278 102
Average Daily Census - Medical IP Average Daily Census - Swing Bed Average Daily Census- Obs Total ADC
Average Length of Stay - IP ALOS - Swing Bed Total ALOS
ER PT ADM/IP ER PT ADM/OBS
Weems Memorial Hospital Statement of Operations and Hospital Statistics
Fiscal Year 2013/2012/2011 Rolling 12 Months
12 Mth Avg
Registrations - Observation Status Medicare Medicaid Other Total Obs Registrations FY 2013
Aug 13 6 11 30
July 17 3 5 25
June 14 4 17 35
May 8 8 14 30
April 23 6 6 35
March 17 5 4 26
Feb 18 5 6 29
Jan 13 4 8 25
Dec 13 0 7 20
Nov 14 1 10 25
Oct 17 1 8 26
Sept 11 10 1 22
12 Month FY 2013 Total Total 178 53 97 328 0 200 47 126 373 6411 2694 167 43 96 306 189 46 115 350 5,894 2,488
FY 2012 Total 188 39 123 354
FY 2011 Total 147 20 112 279
15 4 8 27
Patient Days - Observation Status Medicare Medicaid Other Total Obs Patient Days
17 4 11 31 534 225
15 7 13 35 543 209
20 3 5 28 579 194
15 4 19 38 563 210
8 8 15 31 559 232
25 6 8 39 512 282
20 7 5 32 564 251
21 5 14 40 447 251
15 4 10 29 549 221
15 0 7 22 543 209
16 1 10 27 497 192
19 1 9 29 538 237
11 1 11 23 517 206
212 30 148 389 6,488 3,385
210 21 144 360 7,282 4,171
Emergency Room Visits Outpatient Encounters
OTHER STATISTICS - Total Exams GI Lab Procedures Laboratory EKGs Physical Therapy Respiratory Therapy Sleep Studies Radiology Cat Scans Mammograms Total Exams Xray @ East Nuse East E. Charbonneau Dana Whaley Susan Hardin Weems East Clinic Visits Nurse West Susan Hardin Weems West Clinic Visits EMS Transports EMS Dry Runs (non-Transports) Dietary Meals Served
12 2440 109 56 708 0 299 101 5 3728 9 27 76 92 2 621 11 51 111 118 25 628
8 2416 126 0 439 0 305 82 0 3376 36 94 286 248 0 628 40 127 167 115 22 686
7 2343 123 30 542 0 305 90 0 3440 31 120 253 218 0 591 40 188 228 88 33 670
9 2298 105 11 648 0 298 99 0 3468 36 93 139 331 0 563 44 140 184 112 47 551
14 2474 120 1 548 0 322 106 0 3585 6 20 229 307 25 581 8 153 161 149 39 549
11 2752 126 81 679 0 287 94 0 4030
19 2506 115 82 771 0 306 105 0 3904
10 2392 101 117 692 0 254 83 0 3649
14 2724 111 347 1038 0 297 116 11 4658
0 2474 92 0 1095 0 302 104 9 4067
15 2215 83 0 744 0 289 96 0 3442
19 2285 87 0 525 0 320 122 23 3381
19 2400 113 0 770 0 308 114 14 3738
145 29279 1302 669 8491 3593 1211 57 44738 109 327 907 1104 25 7453 132 608 1328 1410 304 7538
126 26,879 1,189 669 7,721 3,285 1,097 43 41,000 109 327 907 1,104 25 6,835 132 608 1,328 1,263 304 6,913
160 34,008 1,450 74 9,472 1 3,888 1,436 58 50,547
178 33,322 1,257 367 6,833 26 3,957 1,059 86 47,085
112 104 24 684
135 103 28 677
126 130 20 784
137 152 15 708
78 114 26 514
106 24 462
90 26 628
Governing Board of Directors 2013
August 29, 2013
Members Present: Guests Present: Tammi Hardy, Chair; Jim Bachrach, Vice-Chair; Deborah Huckeba; Robert Davis; Homer McMillan Joe Bynum, TRO JB; Pam Townsend, Adams Management Services; Jody Fortunas-Wilson, Weems Healthcare Foundation; Michael Shuler, County Attorney Ray Brownsworth, CEO; Becky Gibson, DON; Craig Gibson, POD; Ginny Griner, HR/ Med Staff Coordinator; Heather Huron, Administrative Assistant
TOPIC/ DISCUSSION Call to Order Tammi Hardy Presentation by County Attorney Michael Shuler
The meeting was called to order at 9:05 am. The Small County Surtax Interlocal Agreement terms were discussed. Shuler reminded the BOD that the remainder of the sales tax proceeds was intended for new hospital construction. County funding for the ambulance service was discussed. McMillan stated that from a statutory perspective, it is the county’s responsibility to fund the ambulance. Shuler responded that the hospital is the same entity as the county. Michael Shuler presented the county’s proposed indigent sales tax to the BOD. The proposed tax will go to ballot 11/5/13. Minutes from the 7/25/13 regular meeting were presented for approval.
Approval of Minutes Tammi Hardy
Motion made by Huckeba to approve the 7/25/13 minutes as presented, second by Davis. Motion carried unanimously.
No report available.
Page 1 of 4
Governing Board of Directors 2013
August 29, 2013
In her absence, Lauren Faison provided a written report for TMH. The BOD will review the TMH report independently. The medical staff meeting minutes from 7/2/13 were presented and reviewed by Dr. Conrad. The medical staff had no action items. Joe Bynum presented plans for hospital renovation/ construction. Bynum stated the new renovation concepts are driven by budget, ED needs, image, improved patient accommodations, and an integrated primary care clinic. o Concept #1: 14 private rooms (east and north wing), integrated clinic, support areas near ED, other smaller renovations; $14 million o Concept #2: Less new construction and more renovation; $12.1 million o Concept #3: Less new construction, lab and imaging services near ED; $11.2 million o Concept #4: Imaging close to ED, integrated care clinic, 9 private rooms/ baths (east wing only), new lobby, additional observation rooms in ED to assist with spike in volume; $10.8 million o Timeline approximated at 32 months from now until ribbon cutting Pam Townsend addressed the USDA application timeline. o Townsend is working with Mary Gavin from the USDA to obtain USDA approval for submission of the application. o The original USDA application was approved through local USDA branch, though the regional branch had many questions. Townsend stated that Gavin felt the previously submitted application could be partially used to complete the current application.
Med Staff Report Pat Conrad, MD Preconstruction Activities Joe Bynum, TRO JB Pam Townsend, Adams Management Services
Page 2 of 4
Governing Board of Directors 2013
August 29, 2013
o The timeline for the feasibility study is estimated at 5 to 6
weeks. BKD, the vendor who performed the previous feasibility study, has agreed to update the existing study to reduce the overall cost. Interim financing will need to be obtained as the USDA will not distribute funds until the facility construction is complete. Bynum encouraged the BOD to choice a construction concept and develop an associated budget as both will need to be presented to the USDA. Davis questioned new construction versus renovation. McMillan recommended requesting investments from donors.
o o o o
CEO Report Ray Brownsworth
Consent agenda was presented for review and approval as listed: o Financial Report o Patient Satisfaction Report o Firearms Policy Approval Financial reports were not provided due to Brownsworth’s concerns with accuracy. Brownsworth recommended seeking another vendor to assist with the financials. Hardy questioned if Brownsworth could provide end of month financials. Brownsworth responded that he would follow the board’s directions, but did not feel he could provide a better report than what 2 CPAs have provided. Hardy requested more CEO involvement in calculations. Hardy stated that due to chronic problem with financials, she felt priorities, expectations, and deadlines should be established. Brownsworth requested board support for his search for another vendor as the TMH financial department is constricted by time and Roberson & Assoc. are unaccustomed to hospital financing. Bachrach questioned the use of Hometown Health. Brownsworth stated that he has sought the assistance of Hometown Health in finding available CPAs or interested candidates for an interim/ long-term CFO position. Bachrach stated that he felt the
Motion made by McMillan to accept the consent agenda as listed, second by Bachrach. Motion carried unanimously.
Page 3 of 4
Governing Board of Directors 2013
August 29, 2013
problem is internal with data collection. Davis questioned detail of general ledger necessary before trial balance. Bachrach and Hardy questioned oversight of the finance department. Hardy questioned the last update of the chargemaster with Craneware. Brownsworth stated that the chargemaster has not been completely updated with Craneware, only revised in pieces. Hardy requested that the chargemaster be completely updated before the implementation of EMR/ HIM. Gibson stated that CSS will assist with the update. Brownsworth requested the BOD’s approval to employ an interim CFO as soon as possible. Hardy questioned length of contract for interim. McMillan recommended a contract contingent on 30 day self-renewal.
Brownsworth thanked all participants in the recent strategic planning workshops. He will consolidate the information and return to the BOD.
Motion made by McMillan to give Brownsworth the authority to contract an interim CFO, second by Bachrach. Motion carried unanimously.
Old / New Business Hardy
Brownsworth will be returning to the BOCC Tuesday to seek approval for EMR/ HIM purchase through CSS. In response to Bachrach’s question, Brownsworth stated that all CEO and IT references for CSS have been positive. McMillan stated that he responded with “reply all” on recent emails. He acknowledged the issue and further stated that the emails were not involved in decision making but were informational only. Brownsworth reminded all that he is able to serve as conduit between board members. Hardy stated that her board term expires in October. She does not plan to serve another term. A special meeting was scheduled for 9/9/13 at 5:30 for board review of construction models.
Page 4 of 4
Governing Board of Directors 2013
August 29, 2013
Meeting adjourned at 11:15 am.
Page 5 of 4
NOTICE OF INTENT TO ADOPT COUNTY ORDINANCE Notice is hereby given that on October 1, 2013 at 10:00 a.m. (ET) at 34 Forbes Street, Apalachicola, Florida, the Franklin County Board of County Commissioners shall consider adoption of an ordinance, entitled: AN ORDINANCE OF FRANKLIN COUNTY, FLORIDA PROHIBITING OBSTRUCTIONS ON THE BEACH; REQUIRING THE CONSPICUOUS AND CONTINUOUS POSTING IN EACH RENTAL UNIT RENTED BY THE DAY OR WEEK A CONTINUOUSLY POSTED SIGN EXPLAINING THE “LEAVE NO TRACE” ORDINANCE PROHIBITING TENTS AND PERSONAL PROPERTY ON THE BEACH AT NIGHT AND WARNING BEACHGOERS THAT UNATTENDED PROPERTY LEFT WILL BE DEEMED DISGARDED BY THE OWNER AND MAY BE REMOVED AND DISPOSED OF BY THE AUTHORITIES; AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES TO APPROVE THE FORM AND SUBSTANCE OF SUCH SIGNS; ESTABLISHING THE TIMEFRAME DURING WHICH UNATTENDED ITEMS SHALL BE PROHIBITED ON THE BEACH; CLARIFYING THE ORDINANCE’S INTENT TO APPLY TO UNATTENDED ITEMS OF PERSONAL PROPERTY LEFT ON THE BEACH AT NIGHT; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING AN EFFECTIVE DATE. The public is invited to attend this public hearing and comment on the proposed ordinance. The meeting room is handicap accessible, however, those requiring special assistance to attend the meeting must contact Michael Moron, deputy clerk, at 850-6538861, ext. 100, at least three days prior to the meeting. Anyone wishing to appeal any decision made at this meeting are responsible for making arrangements for a verbatim transcript of the proceedings.
Publish: September 19, 26, 2013.
NOTICE OF FINAL HEARING ON BID PROTEST In Re: ANDERSON COLUMBIA COMPANY, INC.’s Bid Protest, Dated 9/6/13, Of An Award Of A Contract To Repave The Entire Length Of County Road 384 (Bluff Road). Franklin County, a political subdivision of the State of Florida, gives notice that on Tuesday, October 1, 2013, at 1:15 p.m. (ET), it will conduct a final hearing on the above referenced bid protest. The hearing will occur in the County Commission meeting room located at 34 Forbes Street, Apalachicola, Florida 32320. Time Reserved: One Hour The public is invited to attend. The hearing room is handicap accessible. However, those needing special accommodations to attend must contact deputy clerk, Michael Moron, at 850-653-8861 x100 at least three business days in advance. Any person wishing to appeal any decision made at this hearing is responsible for making a verbatim transcript of the proceedings. Publish: September 19, 2013
Report to the Board of County Commissioner October 1, 2013 1- Inform Board that Senator Nelson has filed legislation delaying the implementation of the new Flood Insurance premiums that will cause exorbitant increases in some flood insurance policies. The National Association of Counties has reported that some communities in the country are fearful of increases in flood insurance premiums as high as 3000 percent. 2- Inform that Rep. Southerland did introduce legislation, and it was passed in the House Transportation Committee, to urge the states of Alabama, Georgia, and Florida to reach an agreement on water use. 3- Inform the Board that on Sept. 23 I attended the Riparian County Stakeholder meeting in Blountstown on behalf of the county. The main issue was a discussion the $500K the legislature allocated to the NWFWMD for a study of water needs in the Bay. The Stakeholders have requested $150K of those funds to go with a water analysis that is currently underway. (All of counties, including Franklin, have requested the District allocate $150K to the existing water analysis.) The NWFWMD has not acted on the request, and apparently has not spent any of the $500K on anything else. There was concern expressed by Dan Tonsmeire, RiverKeeper, that if the District does their own water assessment that the results of that assessment might become confidential as it might be used in the litigation that Governor Scott has announced against Georgia. There is also the concern that some or all of the $500K would be used to pay for the litigation. 4- Inform the Board that I met with representatives of MediaCom to understand changes that will be affecting residents in Franklin County who are MediaCom customers. As the Board is aware, the state of Florida removed all licensing and franchising from county control, but you county commissioners still get phone calls from constituents when there are problems with TV reception in the county. In the case of MediaCom, they are changing their system which will affect about 20% of their customers. The customers who have flat screen TVs or newer TVs will not be affected, but those customers with old style TVs will need to contact MediaCom to get a box that will allow the old TV to convert to a new digital format MediaCom is installing. MediaCom is sending out letters to their customers. 5- Inform the Board that I went to the 2nd round of meetings organized by The Nature Conservancy on Sept. 26 to discuss the development of projects along watershed/drainage basin boundaries. The TNC is attempting to find common themes among all of the river basins in NW Florida in the expectation that projects can be developed that will be competitive for the BP funds when they become available. Land acquisition as a method for protecting watersheds was not discussed. There will be a 3rd round of meetings.
6- Inform Board that the draft rules on the RESTORE Act from the US Treasury are out for public review. My initial assessment is that draft rules make access to future BP money harder rather than easier. Some of the highlights of the draft rules are: *No date has been established when the final rules will be issued. *No allowance for reimbursement for planning or administrative activities prior to an executed grant agreement and there can’t be an executed agreement until there are final rules. *Any project must be permitted by the appropriate federal or state agency before it can commence yet there will be no funds to pay for obtaining state or federal permits until after there is an executed agreement. *Requires all counties to submit a multi-year plan and enter into a grant agreement with US Treasury but that can’t be done until there are final rules, as US Treasury still has to decide if it is going to prescribe a standard format for plan submission. 7- Inform I participated in a teleconference on Sept. 27 hosted by FAC and the Consortium to discuss the draft Treasury rules. The Consortium has its own set of concerns and they center on whether the Consortium can stand in the place of the State of Florida in development of the State Expenditure Plan. The Consortium has been acting as if it has that role but the draft rules do not definitively identify the Consortium as being responsible. The draft rules also do not allow for allowing advance payment to the Consortium for the cost of developing the Plan. 8- Inform the Board that at the last meeting, Mr. George Floyd requested the Board adopt a Resolution supporting the efforts of the USACOE to remove “snags” from the navigational channel of the Apalachicola River. Mr. Floyd was going to provide me with a draft Resolution. I have not received the draft Resolution so at this time the Board file does not contain a signed Resolution on this matter. 9- Commissioner Parrish asked me to investigate the source of some late night aviation activities around the Apalachicola airport. During the week of Sept. 16- 19, there were low level aircraft flying as last as 3 AM around the airport. I made some phone calls and determined that the flights were coming from Hurlburt Field, which is a military field near Pensacola. I have spoken to the information officer at Hurlburt Field and she agreed military traffic from their airport was over here on those days. In their flight instructions they require aircraft to be on base by 2 AM Central, which is 3 AM Eastern. I have spoken to Commissioner Parrish and he believes that military flights should end around the Apalachicola airport at midnight. I have advised the information officer of the Commissioner’s request and she asked that I put that it writing from the Board. Board direction. 10- Board action to approve 2 CEI contract: A) Carrabelle Beach Mulit-Use CEI with Alday-Howell Engineering. DOT approves the contract. B) Bluff Road Widening with Preble-Rish Engineers. DOT approves the contract.
11- Board direction on a request for a road cut from Eastpoint Sewer to make a connection on State St. in Eastpoint. State St. is a cul-de-sac off Shuler St. and the existing vacuum line is under the asphalt. The District says they will adhere to road compaction standards on making the patch. 12- Airport Update- the Board is opening bids on construction improvements on a hanger that Mr. Randall Terry has leased. Mr. Terry is very interested in getting a permanent location for his business so depending on the outcome of the bids, Mr. Terry requests the Board’s consideration: A) Since he can not stay in the hanger he has leased during construction, Mr. Terry would lease Dan Garlick’s hanger and office for $1200/month during the time his hanger is under construction. B) If the bids are such that construction would be delayed again, Mr. Terry would like to lease Dan Garlick’s hanger and office on a permanent basis for $1000/month. Mr. Terry would essentially transfer his 20 year lease to Dan Garlick’s building and let the county have the other hanger back for whatever uses can be made of it.