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EHHA Youth: • Need: This is the “Why” of your proposal. • Based on RESEARCH – trends, data, census, newspaper articles, worldwide web, etc. • Community description, poverty, education and employment levels, other information that describes or relates to your target population and the objectives of your proposal. • Make sure the NEED relates to what you are going to DO. Avoid circular reasoning. • See “Resources for Gathering Data” list for gathering data based on research. • Keep track of sources. List source in parentheses behind information. Example: In the Pew Study for the States report entitled “Quality Counts 2007: From Cradle to
Career: Connecting American Education From Birth to Adulthood,” New Mexico ranked last of the 50 states on a child’s “Chance-For-Success” index evaluating how well young people in each state are faring at key points in their development and education (Source: Editorial Projects’ Research Center, Education Week, 01/04/07; edweek.org/ew/toc/2007/01/04/index.html).
Description of Project: This is the “What” or “What you will do” of your proposal. Start with your Goals and Objectives. • Goals: Should be simple, general, and relevant to the population served: --Example: “To increase retention of at-risk students in Developmental Math,” --Follow Goals with several measurable objectives (“SMART” objectives- Specific, Measurable, Achievable, Relevant, Time-Bound) which are directly related to achieving the goal. (See Goals and Objectives Handout and Worksheet for Writing Objectives). --It’s ok to have only one goal. • Objectives: Should be clear, timed, and measurable. --There are two kinds: --Process objectives: Describing the program objectives – Example: “By September 30, 2003, SAC counselors will provide 800 male students at risk for dropping out with group counseling on time and anger management,” and --Outcome objectives: Describing what will occur (benefits to society or targeted population) because of the programExample: “By September 30, 2006, there will be a 5% reduction in the rate of deaths due to breast cancer in the Rio Grande Valley.” Program Methodology: Next describe how you will achieve those objectives. • You can call this section “Methods” or “Implementation” or “Program/Project Design.” • If funders don’t ask for a section on Key Personnel or Project Management describe here. • If space allows, don’t forget an Organizational or Management Chart. Or perhaps a “Workplan”or “Logic Model” – who will be doing what by when; activities to be completed for the project to successfully accomplish its goals and objectives. • A picture or graph is worth a thousand words. Key Personnel or Project Management: (if not included in Program Methodology)
Organizational Chart here if not above. Timeline: If space is not a problem. Budgets can contain the narrative in the main document. It makes a good visual. including Sample Budget Narrative. This is a show-off place. etc. Qualitative = subjective. focus groups. but usually there are two . It is always helpful to describe how well you are connected to your people…. Tell who will put data together and analyze it.Don’t forget to talk about training. You can put your staff’s committee memberships here. using student/client/participant/staff satisfaction surveys. “bad. Talk about how evaluation results will be shared with project personnel.” Budget: See Budget sample (Albuquerque Rotary Club DELTA proposal).” although you can say how many (what percentage of) people you expect to say “good” or “bad”. mention how often staff meets. and who does the reporting. You can change the format to suit what you are going to do. no numbers. and VERY IMPORTANT How you will use it (“to adjust program based on evaluation results in a process of continuous quality improvement”) as well as including it in reports. anecdotal evidence. DISSEMINATION of Information – How will you share your program/project and its results with others? Will your project serve as a “pilot” or “model” for others to use? Qualitative Evaluation (DO label this) “Qualitative” evaluation.” Requests for assistance or training from other organizations are “partnerships. and changes made. “good”. but is often requested – see sample. chains of command. discussed. Say that you will use the evaluative process to change your program according to the results gathered (data-driven). “Partners” or “Community (client) Involvement” sections are often asked for now. Talk about how data will be collected and by whom for both process (= “formative”) and outcome (= “summative”) objectives. administrators and others on a regular basis. You can make a little sound like a lot: “Key staff for this project maintained memberships with the following organizations. like the Key Personnel. but try to answer the questions: (Why) Objective (What) Activities (Who) Persons Responsible (When) Timeline Evaluation: Quantitative Evaluation (you don’t have to label it): You want to relate all your evaluation to your objectives. Workplan/Timeline: Doesn’t have to be part of every grant. consider putting a timeline in.
You would not believe how much a plan can change by the time you are through writing a grant! This section should be a one-page miniature version of your proposal. and put a price on everything YOU are bringing to the grant. . Goal. and put it under In-Kind or under “Agency Share” Do the same for Other Funding – put a price on what others will do toward the goals of the grant.separate pieces: 1) a budget form to fill out with the totals for each category – called the “line item budget and 2) a separate budget narrative. (sometimes a paragraph on Need). WHERE. Be sure to cover all the costs you will need. Don’t forget “fringe benefits” of salaries. AKA Executive Summary. Abstract. WHAT. WHY. even though it goes first. WHEN. sometimes AKA Cover Sheet: (see Samples) ALWAYS write this section LAST. and how much $ you want. a Timeline. Put on your thinking cap. Be sure not to ask for amounts that seem unreasonable (get real prices). and tell the person who is sorting the grants for review everything they need to know: WHO. Facility. DO NOT exceed the maximum amount allowable by the funding source. Objectives. HOW MUCH = Organization/Personnel.