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GENERAL REQUIREMENTS……………………………………………………... PROJECT PLANNING CONTROL SYSTEM…………………………………..... PROGRAMME METHODOLOGY………………………………………………… SCHEDULE PREPARATION……………………………………………………… SCHEDULE SUBMITTALS………………………………………………………… UPDATING, REVISION and EXTENSION OF TIME…………………………… RECOVERY PROGRAMME………………………………………………………. REPORTS…………………………………………………………………………… DISTRIBUTION……………………………………………………………………… NON-COMPLIANCE………………………………………………………………...
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Page 1 of 8 (rev. 2)
submittal.3 2. for communication and reporting purposes.4 2.2 – minimum 2 concurrent licenses.1 Necessary Hardware and Software (Facilities/Licensing) .3 of the General Conditions of Contract. require the Contractor to replace his planning and programming staff if the PMC considers that they do not have the skills required or if the Contractor repeatedly failed to make timely submissions that are acceptable to the PMC.2 Contractor shall also provide the following: 2. The PMC may.3 1.1 PROJECT CONTROL STAFF: i. 1. scanner and others. update and revision of the Contractor’s Schedule.1. The Schedule will also be used by Project Management Consultant (PMC) to monitor progress and be the basis for the assessment of extensions of time and the effect of delay on the progress of the Works. 2. When approved.2.2 2.1. the Baseline Programme shall then form part of the Contract Documents and shall not be changed unless instructed in writing by the PMC.PROJECT CONTROLS TECHNICAL REQUIREMENTS This clause describes the requirements for the preparation.2. The submission to and approval by the PMC of such program and schedule or the furnishing of such particular does not constitute a guarantee of project completion and shall not relieve the Contractor of any of his duties and responsibilities under the Contract. printer. Page 2 of 8 (rev.1 Contractor shall employ.2 GENERAL REQUIREMENTS The Contractor shall submit to the PMC. the following: 2.12 (Expedition) – minimum 4 concurrent licenses and Primavera Web – required for connecting the project server provided by the Employer. The use of programming consultants shall only be on an advisory role and does not relieve the Contractor of his obligation to employ his own full time staff. a narrative description for the project controls technical requirements to be implemented during the project life time.adequate number of license(s) of Primavera applications for Primavera Project Product Modules v6. PROJECT PLANNING CONTROL SYSTEM 2. In addition to. ii. computers. and auxiliary devices including but not limited to. 2) 2. 1. Primavera Contract Manager v. Attend meetings with the PMC and other parties concerned when required in order to review schedule status and progress of works. at his sole discretion. the Programme of Works and Schedule in accordance with Clause 8.2 . The Contractor’s Schedule shall be used by the Contractor to plan and execute the Works. Project Controls Manager(s): Contractor’s personnel shall be thoroughly trained and experienced in preparing and analysis of construction schedules and cost using Primavera Enterprise and Primavera Contract Manager Software. It shall be used as basis for measuring progress performance. Contractor shall provide high speed internet access (of at least 2MB). 1. full-time on site.1. Project Controls Team(s): Contractor’s personnel shall have minimum of Five (5) years experience in preparing and analysis of construction schedules and cost using Primavera Enterprise and Primavera Contract Manager. He shall have a minimum of Ten (10) years experience in scheduling construction work of a complexity comparable to the project.1 1. Contractor should coordinate with Employer on the procurement of the licenses.
Invoices.PROJECT CONTROLS TECHNICAL REQUIREMENTS 3. Material & Equipment Procurement.11 Contractor shall provide all the calculations. The Contractor shall implement the necessary changes to his schedule as requested by the PMC and after doing all necessary coordination to ensure compatibility of his schedule with the Master Plan Schedule. reports. Contractor shall use the standardized forms and reports of PMC. Use Primavera Contract Manager ( Expedition) as Contract Document Control software to track Correspondences. It should demonstrate the capability to meet Contract Milestone Dates and Project Constraints through a work sequence based on constructability logic. BOQ’s…etc) on Expedition database to be used as a reference for all subsequent activities (shop drawings.2 3.8 3. Specifications.3 3. Daily Reports. The level of schedule development details shall be sufficient to enable the PMC’s ease in monitoring the Contractors Project Management Plan with regard to the works of other Contractors and the obtaining of necessary approvals from the relevant local authorities. Therefore. Request for Clarification. Contractor shall submit his Method Statement in relation to the major items of the work. 3. forecast.6 3.10 3. Submittals. Contractor shall be responsible for backing up his Data on Primavera Enterprise and Primavera Contract Manager Software Work Breakdown Structure (WBS). Payment Requisitions and Snag Lists. material submittal…etc. The Contractor shall scan all submittals and official documents and attach them to Primavera Contract Manager (Expedition). Contractor shall upload all the tender documents (Drawings.5 3. Drawings.1 PROGRAMME METHODOLOGY Use latest version of Primavera Enterprise (Project Manager) and Primavera Web Scheduling software for preparation and updating project schedule and cost. and some standardized reporting templates shall be provided to the Contractor to submit the periodical reports as per the Contract requirement. supporting documents and detailed list of assumptions made in the development of the work programme. any changes in the project coding structure will require the prior approval of the PMC.4 3. Resource Breakdown Structure (RBS) and Activity/Cost Codes must be submitted and approved by the PMC prior to Schedule development. Transmittals. Minutes of Meetings.). Page 3 of 8 (rev. Contractors shall submit Approved Detailed BOQ and Cash-Flow Statement showing anticipated payments due under the Contract. It shall be used to allocate budget cost to the activities and as a basis for progress payment evaluation. 2) . which is available through Primavera Contract Manager. 3. Cost Breakdown Structure (CBS). Bill of Quantities. The Contractor’s Schedules shall become part of total integrated schedule linked by the PMC to those of other contractors (if any). Change Orders. calculations.7 3.9 3. The Primavera Contract Manager shall be linked to the Primavera Enterprise Schedule. Proposals. Requests for Inspection.
4. Prepare and submit a detailed breakdown BOQ for design works.PROJECT CONTROLS TECHNICAL REQUIREMENTS 4. and Securing of Permits b. Durations for each activity shall be calculated using productivity rates.4 4.4 4. Drawing and document submittals shall be added with due date as of approved Baseline and implemented in Primavera Contract Manager.1. specifications.2 CONSTRUCTION WORK SCHEDULE 4. Number of activities with duration of less than 7 calendar days should be kept to a minimum and excessive amounts of float should be avoided / rectified to make progress monitoring on the project more manageable.2.6 4.7 4. 2) 4.3 4.1. Procurement of Equipment and Materials.3 4.1. Coordination.1. Logic relationships i.2. Material subcontractors and documents) c. The submittal shall include but not limited to: i. Mobilization. ALL programme activity durations shall be in working days. Cost Break Structure (CBS).8 . Program Narrative and Method Statement highlighting the project constraints and assumptions made ii.5 4. Production Rates (man-hours) and assumptions made for developing Design Baseline Schedule. Design Consultant shall submit design detailed schedule in Primavera Enterprise (Project Manager) covering all design deliverables including drawings. The activities on the schedule shall be in accordance with the Work Breakdown Structure (WBS). as required by the PMC Activities shall comprise of specific and measurable elements of work. Float is an asset of the project and NOT for the exclusive use/benefit of the Contractor. construction BOQ. Review and Approval periods.1 Design Consultant shall submit a Method Statement describing the work methodology for Design Phases.2. As a minimum Activities shall cover following categories: a. Others. Activities’ No activity on the Project Work Schedule shall have duration exceeding 21 calendar days. (Applicable to design and build contract) Resources shall be allocated to activities and productivity rates (man-hours) must be submitted and included in the baseline schedule for approval.6 4. Engineering (Submittals and approval of Shop drawings. Duration computation. Detailed design BOQ cost must be allocated to design approval activities and used as basis for design progress and payment. etc. Cost Loading .2.2 4. Tender Documents. Interference with all related packages should be clearly identified. Cost and Resource Loaded Baseline Schedule iii.2.1.2. Resource Charts (distribution curve and histogram) v. Unit Rates. construction equipment and material quantities to activities. Prices and Quantities (Expense Category of Primavera Enterprise). Resource Breakdown Structure (RBS) and Activity Codes. as per Contract Bill of Quantities.1.2 4. 4.5 4. Cash Flow Statement and Progress S-Curve iv. Resource Loading .1 Contractor shall submit Detailed Construction Work Schedule incorporating the Final BOQ and the Design Phase interface (if applicable). It should be reflected in the Resource Charts (Curve and Histogram).1 SCHEDULE PREPARATION DESIGN SCHEDULE 4.1.Assign monetary value to activities. ii. so as to clearly convey the extent of the scope of the work and. Page 4 of 8 (rev.7 4.2. Sequence. High level summary of construction schedule shall include relationship to detailed design approval. iii. Logic of interdependencies shall be based on constructability and not on preferred working logic.Assign manpower.2.
including time for the weather conditions (rain. Construction f. if applicable k. REVISION and EXTENSION OF TIME 6. 5 5.1 UPDATING 5. Relocation and Shutdown(s). The approved schedule shall then be used by the Contractor for planning.2 5. organizing.10 The Accepted Schedule shall take into account all time risk allowances. All activities of the PMC which affect progress or completion date of all or part of the Works including but not limited to review and approval. Page 5 of 8 (rev.2 herein.9 The Accepted Schedule shall be prepared in sufficient detail (matching the method of handing over regarding zoning. Work Items of other Approving Authorities such as but not limited to Road Opening/Closure and Plant Certifications. etc… j. execution and monitoring of the work.. Any activities for other Contractors and Subcontractors including but not limited to site possession and access.6 5.2. Bill of Quantities and High Level summary construction master schedule to PMC for review and approval. 4. Testing and Commissioning (Preliminary and Final) g.11 Excessive leads and lags. As Built Drawings 4. 2) . Contractor shall incorporate the comments and submit the revised schedule to the PMC for approval. which may affect or be affected by Contractor’s activities.3 5. negative lags or open/hanging activities.etc.7 5. Utility Notification. 4.PROJECT CONTROLS TECHNICAL REQUIREMENTS d. ithin 10 days of receipt of comments. PMC shall review within (14) days the schedules and may conduct a joint review for evaluation of logic network and assumptions made in the schedule development. use of fixed dates and any other programming activities that can have the effect of creating false criticality or inhibiting the Schedule from reacting dynamically to change should be avoided.3 . trades .4 5. Approved detailed construction schedule for each element to be used as part of base line override original summary (High Level Schedule). previously discussed and approved by PMC) to ensure the adequate planning. wind …etc) reasonably to be anticipated by the Contractor.5 5.8 6 The Contractor shall organize a joint progress measurement and inspection with the PMC to verify the actual start / finish dates and completed percentage of each activity in the Baseline Schedule and shall be updated in Primavera Enterprise every week or at any other frequency required by the PMC. No changes to Baseline Schedule are allowed without complying to schedule revision requirements described in Section 6. Contractor shall submit the Detailed Design schedule..2. Detail construction schedule should be submitted for approval after the approval of Bill of Quantities for each element. UPDATING. Final Inspection and Handing Over h. Accurate definition for the Long Lead Items and their Material Requirement Plans (MRP).2. flooring. and directing the Works and for reporting progress payment. and in which affect progress or completion date of all or part of the Works i. Submittals that are incomplete (both in form and contents) shall be returned to the Contractor without review and shall be held responsible for consequent delays. Once approved this Baseline Schedule will be used as the Clause 8.1 SCHEDULE SUBMITTALS Within 28 days after acceptance of Tender. e. l.Programme.
the Contractor may submit a request for Extension of Time and/or Revision to the Project Work Schedule. In this event PMC’s acceptance of such Schedules will not constitute acceptance of the delay(s). Each Updated Schedule shall be submitted to PMC for its acceptance as a record.1.Enter Actual Start and Actual Finish Dates. The Recovery Programme shall identify which activities and milestones that are affected and demonstrate how the Contractor plans to recover his present delays. A Variation Order that significantly affects the duration/dates of completion or sequence of work and construction methodology.22.214.171.124 6. when necessary or as required by the PMC.3 As the Recovery Programme does not constitute an accepted revised baseline. Any missing information/details shall be as per the interpretation of the PMC. 2) .5 6.2 6. The submittal shall indicate changes required to the Contract completion date. Actual Quantities and Actual Expenses For Activities in Progress – Update Actual Start Dates. Actual Quantities. The Contractor is deemed to provide the PMC with detailed pricing and breakdowns of all activities (if required) for the updating purposes.2 REVISION and EXTENSION OF TIME Once the PMC approves the Baseline Schedule. It shall also serve to allow the PMC to monitor the progress of the Contractor's recovery plan. Expense %. ii.PROJECT CONTROLS TECHNICAL REQUIREMENTS 6. The Contractor shall also update the PMC on the progress of his recovery against the recovery programme. Once approved the revised schedule shall be used as the Revised Baseline Schedule.1 The Baseline Schedule may be changed and/or an Extension of Time may be granted when one or more of the following occurs and shall be reviewed and approved by the PMC: i. In the event of occurrence of one of the above. 6.4 For completed Activities . the Contractor shall continue to report his progress against the accepted baseline programme.2 Recovery Program shall be strictly for the purpose of demonstrating to the PMC how the Contractor plans to bring progress back to that projected in the accepted Baseline Programme. the Contractor shall not revise the Activity Duration(s) or Network Logic of the Baseline Schedule without written approval.1.1 In the event of substantial schedule slippage or out of sequence of works relative to the accepted Baseline Programme. 6.3 7 RECOVERY PROGRAMME 7. proposed revised logic network and shall be accompanied by a narrative description and justification for the change.1. It is possible (if the Works have been delayed) that these Updated Schedules will show completion later than the contract completion dates. Forecast Completion Dates. Actual Resources and Physical % Actual Physical Progress for activity should be equal to Expense % Expense (Cost) Update – update % complete (as approved by the PMC) for each Cost Account for activities. the Contractor shall submit Recovery Programme.1. This information will be used for generating Contractor’s Progress Payment Request. 6. 7.1.2 6. 7. Page 6 of 8 (rev.6 6.2.1 6. The PMC directs in writing a change that affects the milestone date(s) specified in the Contract and/or alters the length of the critical path.
1.2. Activities Planned (Baseline) for the week and percentage progress planned and Activities actually executed during the week and their percentage completion. 8. Updated Work Schedule and Recovery Schedule.2.1 Contractor shall submit Monthly Progress Report(s) within 7 days of the next month or on the next working day (if applicable).2. Primavera Report for Earned Value Primavera Schedule Reports for critical path. and including Updates on Claims and Variation Orders submitted and approved.1. including but not limited to the following: Executive Summary. Provide Delay Analysis and the corrective action needed to recover the situation.PROJECT CONTROLS TECHNICAL REQUIREMENTS 8 REPORTS 8.3 8. Updated Work Schedule in Primavera Report format showing but not limited.126.96.36.199. Activities Planned (Baseline) for the month and percentage progress planned and Activities actually executed during the month and their percentage completion. Progress S-Curve (forecast against actual progress of work) Safety Record and Statistics – accident(s) logbook Quality Control Statistics a.10 8.8 8.15 8. anticipated delays. risk items.4 8. detailing the planned and actual progress.11 8. provide Delay Analysis and the corrective action needed to recover the situation.1.8 8.6 8. For activities behind the Work Schedule (Baseline).1.1.17 8. Engineering Status.1.2 Contractor shall submit Weekly Progress Report(s) one day before the weekly progress meeting. held and rejected and Correspondence action log specially those requiring the PMC’s action.1.1. Engineering Status. including but not limited to the following: 188.8.131.52 8. reports for Submittal(s) overdue. held and rejected and Correspondence action log specially those requiring the PMCs action.12 8.2.1. 2) . Diagrammatic Layout Plan showing the physical work progress Primavera Schedule Reports for critical path analysis and. analysis and actions required to recover delay including updates on claims for Extension of Time submitted and approved.14 8. defining problem areas.7 8. Variation Orders and Site Instructions/Memo Financial Report – updated status of the Cash-Flow statement (forecast against actual payments).13 8.9 Page 7 of 8 (rev.2.1.1. Request for Inspection (RFI) report Weather Record Summary Digital progress photos soft and hard copy (monthly) other items required in the Contract Documentation and/or as required by the PMC from time to time.1.4 8. Non-Conformance (NCR) report b.1 Updated Work Schedule in Primavera Report format showing but not limited to.1.6 8.2 8. Contractors action(s) made to recover delay. etc Material Procurement Status Updated Resource Charts (distribution curve and histogram) Updated status and list of Claims.5 8.7 8.2. etc Material Procurement Status Updated Resource Charts (distribution curve and histogram) Updated status and list of Claims. Variation Orders and Site Instructions/Memo Progress S-Curve (forecast against actual progress of work) Safety Record and Statistics – accident(s) logbook 8.1 8.2. and impact on the schedule. For activities behind the Work Schedule (Baseline). Diagrammatic Layout Plan showing the physical work progress Primavera Report showing Activities Planned for 90-days Look Ahead of Baseline Schedule. reports for Submittal(s) overdue.16 8.2 8.5 8.3 8.
REPORTS: Submit copies to the Employer. 2) .3.3. 9. then PMC shall deduct retention of Five Percent (5%) of the Contractor’s Progress Payment over and above the 5% Performance Retention Sum until such time that the Contractor has provided submissions that are acceptable to the PMC. RE.2. The hard copies shall be reproducible from the electronic file copy submitted.7 8.2 END OF SECTION Page 8 of 8 (rev.3.3.4 8. PMC have the right to assign project management contractor to apply project management system for cost to be deducted from contractor. 9.11 Weather Record Summary 8.12 Update on Problems encountered 8.10 Quality Control Statistics a.12 Other documents as required by the PMC from time to time. including but not limited to the following: Summary of completed activities for the previous day Ongoing Activities continuing today loaded from primavera linked schedule Activities started today Activities scheduled the Next day Resource Usage and Delivery to Site Visitors Log Weather Record Accident log Problems encountered 8.3. or the Baseline Schedule or Revised Schedule is not Approved by the PMC within one (1) month after the first submission.2 8.3 8.3 8. suppliers.3. and other concerned parties. Non-Conformance (NCR) report b.5 8.8 9 DISTRIBUTION All submissions shall be made in Three (3) paper color copies and One (1) set in electronic file format (compact disc).6 8.1 SCHEDULES: Following joint review. If the Contractor fails to submit a Baseline Schedule within 28 days after acceptance of Tender.2. PMC.1 If the Contractor fails to assign project control team and provide incremental licenses for running project management system.2. PMC and RE.3.3.1 8.2. except otherwise specified by the PMC. distribute copies of updated schedules to Employer.2 10 NON-COMPLIANCE 10. or the Updated Schedule within the time prescribed. 8. subcontractors.3 Daily Report will be generated in Primavera Enterprise and Contract Manager.PROJECT CONTROLS TECHNICAL REQUIREMENTS 8. Request for Inspection (RFI) report 8.3. 10.
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