Highspire Borough Council Minutes

August 20, 2013
Council President Kay Sutch called the Highspire Borough Council meeting to order at 7:01 p.m. The prayer was offered by Member Anderson then followed by the Pledge of Allegiance. Roll call was taken: Council Members Present:

Carolee Roman Charles Dengler Michael Anderson Tyler Thatcher A Kay Sutch Marie Hoch John Hoerner John McHale John Ingiosi Von Hess Jennifer Rabuck Dave DeLuce Robert Lauriello

Mayor: Borough Manager: Public Works Superintendant: Authority Member: Assistant Borough Secretary: Borough Solicitor: Borough Engineer:

Member Dorothy Matesevac was absent.

Minutes President Sutch presented the meeting minutes from the July 16, 2013 Council Meeting and asked for questions regarding them. Hearing none, a motion to accept the July 16, 2013 Council Meeting minutes was made by Member Roman and seconded by Member Thatcher. Motion approved unanimously. Financial Reports President Sutch presented the Treasurer’s Report and Financial Statements for the month of July 2013 and the Year End Financial Statements and Supplementary information 2012 as prepared by Waggoner Frutiger & Daub LLP and asked if there were any questions regarding them. Hearing none, a motion to accept the Treasurer’s Report and Financial Statements for the month of July 2013 and the Year End Financial Statements and Supplementary information 2012 as prepared by Waggoner Frutiger & Daub LLP was made by Member Hoch and seconded by Member Anderson. Motion approved unanimously. Mayors Report Mayor Hoerner noted he attended the following meetings and events: 7/27 District office opening of Rob Teplitz in Kline Village; 7/29 Neighborhood Watch meeting; 7/30 Dauphin Lebanon Borough’s Association meeting; 8/2 meeting with the new school superintendent; 8/6 National Night Out and Planning Commission meeting, Mayor Hoerner also thank Bill Mortimore and the Neighborhood Watch committee for putting together National Night Out; 8/8 Bicentennial meeting; 8/12 School Board meeting; 8/16 ride along with Officer Santiago; 8/17-18 Fire Police Training at the fire house as well as officiating a wedding. Mayor Hoerner noted that

the next intergovernmental meeting would be held on September 26 at 7:00 pm here in Highspire. Police Department Report President Sutch presented the Police Department Report for the month of July and asked if there were any questions regarding it. Hearing none she noted that the July Police Department Report could be filed. Fire Department Report President Sutch presented the Fire Department Report for the month of July 2013 and asked if there were any questions regarding it. Hearing none, a motion to accept the Fire Department Report for the month of July 2013 was made by Member Roman and seconded by Member Anderson. Motion approved unanimously. South Central Emergency Medical Services Report President Sutch presented the South Central Emergency Medical Services report for July and asked if there were any questions regarding it. Hearing none she noted that the July report could be filed. Citizens Comments James Stiles, 114 Second Street – Thanked the Police and Fire Departments for their professionalism when his wife passed away. Pat Giovanni, Bikers & Belly Dances – Thanked the Police and Fire Departments as well as the Fire Police for their assistance during the recent ride and fundraising event. Dave Billheimer, 454 Eshelman Street – Mr. Billheimer noted that he is disgruntled with the increase in taxes. He would like to know if there is anything in the works to try and minimize tax increases. He noted that it is unfair the way the properties are valued and doesn’t believe it’s fair that a mobile home can get away with paying very low property taxes and he puts an addition on his property and keeps his property well maintained and his taxes increase. Correspondence Harrisburg Area Transportation Study Meetings for September: Technical Committee, Friday, September 13, 2013 at 9:00 am; Coordination Committee, Friday, September 27, 2013 at 9:00 am. A letter from the Capital Region COG with a check in the amount of $2,868.00 for the proceeds from the annual auction. These funds have been placed into Capital Reserve. Committee Reports Public Facilities – Member Matesevac was absent. Sanitation Committee – Member Dengler had nothing to report. Bi-Centennial Committee – President Sutch noted that the committee is working on the vehicle show and should soon have a pamphlet with the committee events listed. She also noted that the celebrations will begin with New Years Eve. Finance/Administration – Manager McHale noted that there is a tentative collective bargaining agreement and that there is a meeting on 9/10 at 6:00 pm to discuss the contract and budget dates.

Personnel – Member Roman had nothing to report. Community Development – Member Hoch noted that she attended the COG meeting and that the COG is working on a mission’s statement and how they can get more information out to the townships and boroughs on the services they provide. She noted that they also opened it up that if there is anything that we want the COG to do to present our requests to them. Public Safety Committee – Member Anderson had nothing to report. Staff Activity Reports Manager McHale noted that there was an event on Vine Street regarding storm water that began backing up into an adjacent yard and stone foundation of a house. Our employees were out trying to work on the problem and there is a proposal from Rettew in Council packets regarding how the Borough can fix the issue. He noted that there is a whole in the storm water pipe and problems with the catch basin. Since the pipe is PVC and roughly only two feet under the ground the Highway Department should be able to make the repairs. Solicitor DeLuce noted that he believes that this is just normal maintenance and doesn’t believe it need a motion from Council. Manger McHale noted that the Fire Department’s 990 is in Council’s packet for review. He also noted that added to the agenda is the price list for supplies needed for the Highway Shed. Sewer Authority Chairman Von Hess noted that himself, Michele Braas (Rettew) and Jen would be attending a meeting the County regarding the Local Share Municipal Grant guidelines and hopefully the project would begin shortly. Von noted that they are still waiting on escrow and noted that the agreement is finished and should be signed in a week or so. Motion made by Member Hoch, seconded by Member Anderson to approve the Staff Activity Reports for July. Motion approved unanimously. Solicitor’s Report Solicitor DeLuce had nothing to report but requested and executive session for a legal matter. Engineer’s Report Engineer Robert Lauriello noted that they received the bids for the Rhoda Avenue project. He noted that on page one is the Phase I which the Borough had received CDBG funding for and on the back is the entire project. EK Services was the low bid on both Phase I and II. He noted that last month they talked about bidding it this way so the Borough had options available moving forward and right now he recommends that the Borough table the bids since the Borough has 60 days to award for the contract. In the event that the Subrecipient agreement is in place they would recommend moving forward with the entire bid. He noted that the Borough received $78,300 for Phase I so there would be an out of pocket expense of $10,000. Assuming that the $150,000 comes in for Phase II the borough would have an out of pocket expense of approximately $3,000.00. He noted that if you take the difference between the Phase I bid and the money awarded for Phase I plus the additional expense if they only awarded Phase I right now they would have to rebid the project at some point which is added expense and would probably be about $16,000 out of pocket total. Engineer Lauriello suggested that it is worth the risk to wait a month to see if they get the subrecipient agreement in place and are able to move forward with the entire project.

President Sutch noted that Council will table the motion regarding the Phase I & II Rhoda Avenue road project until next month’s meeting based on Engineer Lauriello’s recommendation. Old Business None New Business Motion moved by Member Anderson, seconded by Member Dengler, to approve the August 2013 Deletion List submitted by John Hoch, Tax Collection. Motion approved unanimously. Motion moved by Member Thatcher, seconded by Member Anderson, to approve the August 2013 Tax Exonerations List submitted by John Hoch, Tax Collection. Motion approved unanimously. Motion moved by Member Dengler, seconded by Member Thatcher, to approve Council Resolution 24-2013, to authorize and approve the Building Permit Application Plan review and Inspection Service Agreement between the Borough and Lower Allen Township. Motion approved unanimously. Motion moved by Member Anderson, seconded by Member Dengler, to approve the donation of a 1999 Ford Expedition from Lakeside Auto Sales for use by the Police Department. Motion approved unanimously. Motion made by Member Dengler, seconded by Member Anderson to direct staff to release the August 2013 contribution to the Highspire Fire Department as indicated in the 2013 General Fund Budget. Motion approved unanimously. Motion made by Member Dengler, seconded by Member Hoch to authorize staff to purchase floor & ramp materials and drain piping for the floor of the new Highway Shed from Pennsy Supply in the amount of $4,725.00 (costars price) funds to be paid out of the Highway building Fund PLGIT. Motion approved unanimously. Moved by Member Roman, seconded by Member Anderson, to approve payroll and bills for August 2013. Motion approved unanimously. Executive Session: Reconvene: 7:50 pm 8:25 pm

President Sutch noted that no action is being taken due to the executive session and asked for a motion to adjourn. Motion made by Member Thatcher, seconded by Member Anderson at 8:26 pm. Motion approved unanimously. Respectfully submitted, Jennifer Rabuck Assistant Borough Secretary

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