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Progress of the Kenya Electronic Single Window System Project Presentation to: Venue: Date: Briefing on the
Progress of the Kenya Electronic Single
Window System Project
Presentation to:
Venue:
Date:
Briefing on the System Implementation of the KNESWS
Ole Sereni Hotel, Nairobi
8 th October 2013
Presentation Outline i. ii. iii. iv. Background KENTRADE Project Objective System Implementation v. vi. vii. viii.
Presentation Outline
i.
ii.
iii.
iv.
Background
KENTRADE
Project Objective
System Implementation
v.
vi.
vii.
viii.
Key Milestones
Benefits
Project progress
Road Map
Problem Statement Trade procedures in Kenya have been inefficient, lengthy and slow resulting in high cost
Problem Statement
Trade procedures in Kenya have been inefficient, lengthy and slow resulting in high cost of
trade transactions/doing business. The main reasons are as follows:
Many stakeholders are involved in the cargo clearance process.
Stakeholders exchange many documents among themselves.
Stakeholder ends up sending the same document to each other many times.
Exchanges are in hard copy form and in most cases, processing of information is
carried out manually.
Results;
Delays in cargo clearance,
Perennial congestion at the port, Underutilization of port facilities
Long truck queues at the border posts
Corruption
Loss of competitiveness for the country.
Inefficient processes addressed by the Kenya Electronic Single Window System KTB KPA PPB KRA Other related
Inefficient processes addressed by the
Kenya Electronic Single Window System
KTB
KPA
PPB
KRA
Other related
government agencies
KEBS
Many government regulatory agencies
Inspection Agents
Numerous lodgments
Importer/Buyer
Many Duplicated data elements
Freight Forwarder
/Shipping
Carriers
Exporter/Seller
Chamber of Commerce
Insurance
Warehouse
Company
Cargo Dwell Time Enterprises Government Present Single Window Objective 8 days maximum - 3 days 5
Cargo Dwell Time
Enterprises
Government
Present
Single Window Objective
8 days
maximum - 3 days
5
days
maximum - 1 day
2
days
maximum - 1 hr.
Results of Inefficiencies Congestion at Borders & Port Tons of trade documents
Results of Inefficiencies
Congestion at Borders & Port
Tons of trade documents
Problems of paper based trade Enterprises Government High transaction cost Long lead time Incorrect processing Complex
Problems of paper based trade
Enterprises
Government
High transaction cost
Long lead time
Incorrect processing
Complex regulation
Lack of transparency
Difficult monitoring
Loss of Revenue
(Corruption)
Decrease
Decrease
National Competitiveness
National Competitiveness
Doing Business Ranking Drop in Kenya’s ranking Doing Business Index: Doing Business 2013 Rank Doing Business
Doing Business Ranking
Drop in Kenya’s ranking Doing Business Index:
Doing Business 2013
Rank
Doing Business 2012 Rank
Change in Rank
121
117
-4
DB 2012 Rank
Trading Across Borders DB 2013 Rank
Change in Rank
148
142
-6
Source:
http://www.doingbusiness.org/data/exploreeconomies/kenya/#
The Solution -Single Window System • UN CEFACT RECOMMENDATION 33; • A facility that allows parties
The Solution -Single Window System
• UN CEFACT RECOMMENDATION 33;
A facility that allows parties involved in trade and transport to lodge standardized
information and documents with a single entry point to fulfill all import, export, and
transit-related regulatory requirements.
Trader or Agent submits all
information required for
clearance once to the
Single Window System
Kenya Revenue
Authority
Kenya Ports
Authority
Other Control
Agencies
Responses from various
Authorities and Financial
Institutions are returned to
Trader or Agent
Banks
Single Window System models options Option 1: Integrated PCPB Trader KNSWS Internet Single Kenya Sugar Board
Single Window System models options
Option 1: Integrated
PCPB
Trader
KNSWS
Internet
Single
Kenya Sugar
Board
Automated
Licensing
System
Chamber of
Commerce
Individual data elements are submitted
once to a single entry point (integrated
automated system) to fulfill all import,
export and transit-related regulatory
requirements
HCDA
Benefits- Savings to the Economy Based on the volume of goods imported/exported:- • First 3 years
Benefits- Savings to the Economy
Based on the volume of goods imported/exported:-
First 3 years – US$ 150m and US$ 250m per annum
• Thereafter
- US$ 300m to US$ 450m per annum
• Arising from improved services e.g.
• Reduced trade transaction costs
• Reduced delays
• Reduced Inefficiencies
• Reduced corruption
• Reduced manual documents/paperwork
• Reduced cost of capital ( JIT Concept)
• Reduced demurrage
• Improved space utilization at ports/Airports-Increased capacity
utilization
Benefits Cont…
Benefits Cont…
Project Objective • Establish an electronic platform to integrate stakeholder systems in cargo clearance process •
Project Objective
• Establish an electronic platform to integrate stakeholder
systems in cargo clearance process
• Facilitate International trade in Kenya by reducing delays and
lowering costs associated with clearance of goods at the
Kenyan borders, while maintaining the requisite controls and
collection of levies, fees, duties and taxes, where applicable,
on imports or exports.
• SWS is a Flagship project under the Economic Pillar of Vision
2030
System Implementation
System Implementation
System Implementation Cabinet approved a G2G agreement for the “Consultancy, Acquisition, and Implementation of the National
System Implementation
Cabinet
approved a G2G agreement for the “Consultancy, Acquisition,
and Implementation of the National Electronic Single Window System”
from Singapore Cooperation Enterprise (SCE) – May 2012
KENTRADE as the implementing agency entered into a contract with
SCE for the Supply and Implementation of the System which includes a
3 year maintenance period after operationalization - September 2012
Kick
off
meeting
between
KENTRADE
and
the
vendor for the
Implementation of the Single Window System was held on the - October
2012
Revised Project Implementation Plan Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep-
Revised Project Implementation Plan
Oct-
Nov-
Dec-
Jan-
Feb-
Mar-
Apr-
May-
Jun-
Jul-
Aug-
Sep-
Oct-
Nov-
Dec-
Jan -
Milestone
12
12
12
13
13
13
13
13
13
13
13
13
13
13
13
14
1
Kick off Meeting
2
Business Process
Re-engineering
3
4
System Design
Software
Development
5
Training of Trainers
6
User Acceptance
Tests
Training of
7
Stakeholders
System Roll out
8
Pre-clearance
documents
Declaration
9
submission
SERVICES TO GO-LIVE 31 ST OCTOBER 2013 S/N Services/Modules 1. IAR/AAR 2 Manifest Submission (Sea &
SERVICES TO GO-LIVE 31 ST OCTOBER 2013
S/N
Services/Modules
1.
IAR/AAR
2
Manifest Submission (Sea & Air)
3
OGA Permits
i.
KEBS
ii. KEPHIS
iii. HCDA
iv.
TBK
v.
PPB
vi. VET
vii. Port Health
4
ePayment (Over the bank counter, prepayments)for IDF & Permits) -NPS
5
Import Declaration Form (IDF)
6
Delivery Order
7
Cargo Release
8
Security Bonds
9
Integration with KPA KWATOS
10
Integration with KRA – SIMBA/ MMS
ROLL OUT CONT… SERVICES TO GO LIVE 31 ST DEC 2013 S/N Services/Modules 1 Declaration Submission
ROLL OUT CONT… SERVICES TO GO LIVE 31 ST
DEC 2013
S/N
Services/Modules
1
Declaration Submission ( Sea, Air & Land)
2
Declaration Integration with SIMBA
Copyright 2012 Private &
ROLL OUT CONT…. System Go-live – Phase 2 - April 2014 • Integration with OGAs •
ROLL OUT CONT….
System Go-live – Phase 2 - April 2014
• Integration with OGAs
• Dynamic Risk Management
• Road Manifest Module
• Declaration Module for Land
Strategy for 31-Oct – Go Live 31-Oct-13 – System will be soft launched (System turn on)
Strategy for 31-Oct – Go Live
31-Oct-13 – System will be soft launched (System turn on)
KESWS Portal launched with live data on portal
1 st Nov – Rollout begins
Live transactions from selected group
Suggested group (AEO’s)
Start with key AEO’s for ready modules (IAR, Manifest, IDF &
Permits, Delivery Orders….etc )
..
Monitor system for next 30 days and increase coverage
Phased rollout to all groups/stations
© 2011 CrimsonLogic
Pte Ltd
PHASE 1A GO-LIVE KEY TASKS & PLAN S/N Key Milestones/Activities Start Date End Date Organization Remarks
PHASE 1A GO-LIVE KEY TASKS & PLAN
S/N
Key Milestones/Activities
Start Date
End Date
Organization
Remarks
1
Production Infrastructure and
application setup
30-Aug-13
18 -Sep-13
KENTRADE
2
Production data setup &
preparation (Includes pre-
requisites for go live for ex IAR,
etc)
23-Sept-13
18 th Oct 13
KENTRADE
3
Escalation matrix, help desk, call
center etc.
N/A
18 th Oct 2013
KENTRADE,
Work in progress.
4
Training of key users who will pilot
the system
21 st Oct
25 th Oct 2013
KENTRADE, KRA/
GOK Agencies,
Shipping lines,
CFSs, C & Fs
Nairobi and
Mombasa
5
Registration of users/ issue of user
names and passwords
21 st Oct
29 th Oct 2013
KENTRADE
6
Go live
31-Oct-13
31-Oct-13
All
7
Pilot with key users
1 st Nov
30 th Nov 2013
8
End user training at various
stations
4 th Nov
14 th Dec 2013
KENTRADE, KRA/
GOK Agencies,
Shipping lines,
CFSs, C & Fs
KENTRADE, KRA/
GOK Agencies,
Shipping lines,
CFSs, C & Fs
Msa, Nrb,
Malaba,
Namanga, Busia,
TavetaI, sebania
Key users for Piloting • Shipping lines – 9 • • Manifest , Baplie, IAR/AAR, Delivery
Key users for Piloting
Shipping lines – 9
Manifest , Baplie, IAR/AAR, Delivery order Process
E-payment process
Clearing and Forwarding agents - 22
Permit Application
Security Bond process
IDF application
Cargo release process
E- payment process
Container Freight Stations - 6
Manifest Process
Delivery order process
Cargo clearance process
Insurance /Banks - 3
Security bond process
i.
Government agencies – 10 ( KENTRADE, KRA, KPA, KEBS, KEPHIS, HCDA, TBK, PPB, VET, Port
Health)
Manifest/ IAR/ BAPLIE process
Permit approval process
Bond approval process
Cargo release process
E payment process
End User Training S/No Location Applicants Trainees Venue End User Training 1 Mombasa 1074 Bandari College
End User Training
S/No
Location
Applicants Trainees
Venue
End User Training
1
Mombasa
1074
Bandari College
4 th Nov – 14 th Dec
4th Nov - 14 th Dec
2
Nairobi
640 KEBS, ICD & KENTRADE
4th - 8th Nov
3
Isebania
22
Border point Hotel
4
Malaba
64
Jacki Hotel
8th – 29 th Nov
5
Taveta
18
Green Park Hotel
4th to 8th Nov
6
Busia
47
Blue York Hotel
18th - 29th Nov
4th - 8th Nov
7
Namanga
18
Namanga River Hotel
8
Others
84
Work in progress
TBP
No specific
38
Work in progress
TBP
Region
Total
2005
Thank you Facebook: www.facebook.co/kentradeG2B KENTRADE TV: www.youtube/kentradeG2B Twitter: @kentrade_G2B Website: www.kentrade.go.ke
Thank you
Facebook:
www.facebook.co/kentradeG2B
KENTRADE TV:
www.youtube/kentradeG2B
Twitter:
@kentrade_G2B
Website:
www.kentrade.go.ke