Oracle Accelerator for Special Edition (Egypt

)

DEMO SCRIPT ASSETS TO DEPRECIATION

11.5.10 SE EG v1.0
1

Copyright © 2006, Oracle Corporation. All rights reserved.

Demo Script

Assets to Assets to Depreciation Depreciation Assets to Depreciation

Contents

Overview ...........................................................................................................................1 Business Scenarios Test Sequences.................................................................................2 00 Test Specification – Prerequisite Steps......................................................................3 Receipt to Assets........................................................................................................3 10 Test Specification – Asset Management...................................................................4 Manage Fixed Asset Inventory (FM1108)..............................................................4 Manage/Capitalize CIP Assets (FM0959)..............................................................6 Transfer Fixed Assets (FM1103)............................................................................10 Reclassify Asset (FM1901)......................................................................................14 Adjust Asset Financial Information (FM1903)....................................................18 Manage Fixed Asset Loss/Disposal (FM1104)....................................................20 Estimate Future Depreciation Expense (FM1904)..............................................28 Calculate Asset Depreciation (FM0480)...............................................................29 20 Test Specification - Period End Close Processing.................................................31 Period End Close to Financial Reports ................................................................31 30 Test Specifications - Post Closing Fixed Asset Management..............................32 Report Property Tax (FM1912) .............................................................................32

11.5.10 SE EG v1.0

Overview ii

Demo Script

Assets to Depreciation

Overview

Receipt to Assets business flow demonstrates the business processes for recording fixed assets. This flow enables users to manually enter assets and to transfer invoice lines marked as assets in accounts payable as Mass Additions to Oracle Assets. This script will test the “Core” functionality of the Oracle applications/modules involved. The Demo Scripts for the Accounting to Financial Reports business flows are integrated. The Demo Scripts should be run in the appropriate sequence as much of the data created in a given flow Demo Script serves as seed data or prerequisite to a subsequent flow Demo Script. The recommended sequence for Demo Script testing of the Accounting to Financial Reports Flows is depicted below. Flows that may be run concurrently use the same number with a different letter. The Sequence of execution is displayed along the header column such that group A is executed before Group B and so on. Demo scripts that may be run concurrently appear in the same group. Dependencies (prerequisites) to the flows are listed in the last column.

Demo Script Execution Sequence
ID A B C D E F G H Demo Script Expense Report to Invoice Customer Invoice to Cash Supplier Invoice to Payment Receipt to Assets Bank Statements to Cash Reconciliation Sub ledger Journals to Post Assets to Depreciation Period End Close to Financial Reports Group I √ √ √ √ √ √ √ √ Group II Group III Group IV Group V Dependency/ Prerequisite None None A C B, C B, C D , F, G

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Demo Script

Assets to Depreciation

Business Scenarios Test Sequences
Test Status: Draft, Review, Success, and Defective Tests 00 10 20 30 Test Name Prerequisite Steps Fixed Asset Management Period End Close Processes Post Closing Fixed Asset Management Tester1 Tester2 Tester3 Date Notes

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Demo Script

Assets to Depreciation

00 Test Specification – Prerequisite Steps
Business Process: Receipt to Assets Event: Description: The Demo Script Test Script - Receipt to Assets is a prerequisite to Assets to Depreciation. Assets created in the prerequisite script are used in the testing of the functionality included in Assets to Depreciation. Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

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Demo Script

Assets to Depreciation

10 Test Specification – Asset Management
Business Process: Manage Fixed Asset Inventory (FM1108) Event: Description: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Step# 10.00

Process Step Description Login/Choose Responsibility

Path and Action Log into E-Business Suite Home page (URL = http://<host>:<port>/) Enter User Name/Password Click the Login button

Input Data

Expected Results Oracle E-Business Suite login page is displayed.

Actual Results

User Name: financials Password: welcome (Note: The first time you login as financials, use welcome1 for the password. Then change it to welcome.)

E-Business Suite Navigator page displays responsibilities available to the user.

10.01 10.02 Track Asset Inventory Data to Assets

Select Fixed Assets Manager Responsibility Navigate: Assets Asset Workbench Under Find by Book Enter Book LOV Click the Find button Choose asset with the description RETASSET1 Click the Open button Enter Tag Number, Serial Number Click the Done button Tag Number: ADS-001 Serial Number: FLW0097865 Book: 200 _CORP_BK

Navigator for Fixed Assets Manager is displayed.

Asset Workbench displays assets in the selected Book. Asset Physical Inventory Information is recorded manually for the asset.

10.03

Update Asset with Physical Inventory Information

Description: RETASSET1

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Demo Script Step# 10.04 Process Step Description Update Asset with Physical Inventory Information Path and Action Choose asset with the description RETASSET2 Click the Open button Enter Tag Number, Serial Number Click the Done button Choose File, Close Form from the Applications Menu Navigate: Other  Requests  Run Choose Single Request radio button Click OK button Select Request Name LOV Enter Request Parameters Report Name: Asset Inventory Report Parameters: Book: 200 _CORP_BK From Cost Center: 0000 To Cost Center: 99990000 Tag Number: ADS-002 Serial Number: FLZ0091000 Input Data Expected Results Asset Physical Inventory Information is recorded manually on the asset in the Asset Actual Results

Assets to Depreciation

Description: RETASSET2

10.05

Run Asset Inventory Report

Report runs successfully and completes with a NORMAL status. The report output displays all the Assets in Inventory for the cost centers selected.

Click the OK button 10.06 View Asset Inventory Report Click the Submit button Click the Refresh button Report process completes Click the Asset Inventory Report request Click the View Output button View report Close the Report window (X) Choose File, Close Form from the Applications Menu Asset Inventory Report displays assets in Physical Inventory

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Demo Script

Assets to Depreciation

Business Process: Manage/Capitalize CIP Assets (FM0959) Event:

Business Flow: Assets to Depreciation

Summary Process: Fixed Asset Management

Description:

Step# 11.00

Process Step Description Review CIP Asset

Path and Action Navigate: Assets  Asset Workbench Enter Asset Number or Description

Input Data

Expected Results Asset Workbench Find Assets window is displayed.

Actual Results

Asset Number: Asset Number from Detail Asset #4 created in step 11.04 in Receipt to Assets Demo Script. Description: CIP-ERP SOFTWARE

Click the Find button Highlight the record for the CIP Asset to be Capitalized. Click on the Source Lines button Review the Invoice Source Lines. Invoice cost added to this asset via mass additions. Menu: File  Close Form

11.01

Review Source Lines

Source Lines window is displayed. All sources of the asset’s cost are displayed. All of the elements of the cost of this asset have been recorded. We are ready to capitalize this asset.

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Demo Script Step# 11.02 Process Step Description Capitalize CIP Assets Path and Action Navigate: Assets  Capitalize CIP Assets Enter Find Parameters: Book, Asset Type Asset Number or Description Input Data Expected Results Find CIP Asset window is displayed. Enter Find Criteria Book: 200 _CORP_BK Asset Type: CIP Asset Number: Asset Number from Detail Asset #4 created in step 11.04 in Receipt to Assets Demo Script. Description: CIP-ERP SOFTWARE Actual Results

Assets to Depreciation

Capitalize CIP Assets window is displayed.

Click the Find button Highlight the CIP Asset you wish to Capitalize. Enable the checkbox on the left side of the line CIP Asset line you wish to capitalize. Click the Capitalize button. Menu: File  Close Form Navigate: Assets  Asset Workbench Enter Asset Number or Description Asset Number: Asset Number from Quick Asset #4 created in step 10.04 in Receipt to Assets Demo Script. Description: CIP-OFFICES

11.03

Review CIP Shell Asset

Asset Workbench Find Assets window is displayed.

11.04

Add Manual Source Lines to CIP Shell Asset

Click the Find button Highlight the record for the CIP shell asset. Click the Source Lines button. Enter Invoice Number, Description, Amount Click the Done button to Save. Menu: File  Close Form

Source Line Added to Asset Invoice Number: Site Plan Service Description: Site Plan Service for Parcel 652453Bos Z4 Purchased for New Commercial Offices Amount: EGP15,680 Note: Source lines may also be added using the Mass Additions Add to Asset functionality demonstrated in the Demo Script Receipt to Assets.

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Demo Script Step# 11.05 Process Step Description Capitalize CIP Asset Path and Action Navigate: Assets  Capitalize CIP Assets Enter Find Parameters: Book, Asset Type Asset Number or Description Click the Find button Highlight the CIP Asset you wish to Capitalize. Enable the checkbox on the left side of the line CIP Asset line you wish to capitalize. Click the Capitalize button. Menu: File  Close Form Navigate: Assets  Capitalize CIP Assets Enter Find Parameters: Book, Asset Type Asset Number or Description Click the Find button Highlight the Asset for which you want to Reverse Capitalize. Enable the checkbox on the left side of the to mark the asset for CIP Reversal. Click the Reverse button. Menu: File  Close Form The CIP Capitalizations Report is shown here for reference. The report will only show the current CIP Capitalizations after Depreciation is run during the Period End Closing. Input Data Expected Results CIP Asset is capitalized. Actual Results

Assets to Depreciation

Enter Find Criteria Book: 200 _CORP_BK Asset Type: CIP Asset Number: Asset Number from Quick Asset #4 created in step 10.04 in Receipt to Assets Demo Script. Description: CIP-OFFICES

11.06

CIP Asset Reversal Asset Manager Determines that a CIP asset has been capitalized in error. A Reversal must be processed as the CIP Assets is currently under construction.

Enter Find Criteria Book: 200 _CORP_BK Asset Type: CAPITALIZED Asset Number: Asset Number from Quick Asset #4 created in step 10.04 in Receipt to Assets Demo Script. Description: CIP-OFFICES

CIP Asset is capitalized.

11.07

CIP Capitalization’s Report

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Demo Script Step# 11.08 Process Step Description View Capitalization using the CIP Capitalization Report. Run Report Only After Completing Period End Close Path and Action Navigate: Other  Requests  Run Choose Single Request radio button. Click OK button Select Request Name Enter Parameters Name: CIP Capitalization Report Parameters: Book: 200 _CORP_BK From Period: Current Period (MON-YR) To Period: Current Period (MONYR) Input Data Expected Results Review of CIP Capitalization Report confirms capitalization. Note This report will show NO DATA FOUND until the Depreciation is run at the end of the month. Actual Results

Assets to Depreciation

Click the OK button Click the Submit button When the Report is complete, View the Output.

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Demo Script

Assets to Depreciation

Business Process: Transfer Fixed Assets (FM1103) Event:

Business Flow: Assets to Depreciation

Summary Process: Fixed Asset Management

Description:

Step# 12.00

Process Step Description User determines assets that need to be transferred Transfer Fixed Assets

Path and Action Manual, off-line process

Input Data

Expected Results

Actual Results

12.01

Navigate: Assets  Asset Workbench In the Find Assets window, Enter Asset Description Click Find button Highlight asset with single click. Click the Assignments button Enter the number of units (as a negative number) to transfer in the ‘Unit Change’ column on the first assignment row. If you want to transfer one unit, enter ‘-1’. To create a new assignment row, down arrow and enter the number of units (as a positive number) transferred in the ‘Unit Change’ column of the new row. Asset Description: QUICKASSET1

The system will allow users to input the number of units to transfer in the Unit Change column.

12.02

Enter units to transfer

Unit Change: -1

Users will be able to create a new assignment row and enter the number of units transferred in the Unit Change column. The system will not allow users to input invalid expense accounts or locations. NOTE: (Cannot transfer between Operating Units with this form.)

12.03

Create new assignment row

Unit Change: 1

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Demo Script Step# 12.04 Process Step Description Change Location field Path and Action Enter the new Distribution Information: Select Employee Name, from LOV. Tab to the Expense Account field [Shift][F5] to copy Expense Account from above distribution line. Enter the new Location Click Done button Click the OK button Choose File, Close Form from the Applications Menu Navigate: Mass Transactions  Transfers In the Mass Transfers form, Select the Asset Book LOV and Enter comments. Category: This is Optional and allows users to further limit the transfer to assets within a specific category. Accept the current date as the transaction date or input a date from a prior period. Input the Transfer From and Transfer To criteria: Location (from): 0000.00.00000 Location (to): 1101.02.10001 Book: 200 _CORP_BK Category: Leave Empty Transfer Date: (today’s date) Comments: Mass Transfer a Group of Assets Expense Account: Copy from above distribution line Location: 1102.01.10001 Employee Name: Rashed, Ali Input Data Expected Results Actual Results

Assets to Depreciation

Transfer is saved. Asset is transferred to a new location and employee.

12.05

Transfer multiple assets between depreciation expense accounts, employees and/or locations in a single transaction.

Mass Transfer Form is displayed.

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Demo Script Step# 12.06 Process Step Description Preview Mass Transfer Path and Action Click the Preview button to run the Mass Transfer Preview report. Click the OK button Choose View, Requests from the application menu Click the Find button Highlight the Mass Transfers Preview Report Request Click the View Output button to review the report. After reviewing and confirming the assets to be transferred, close the report window (X). Choose File, Close Form from the Applications Menu To perform the Mass Transfer: Query the Mass Transaction Number from step 1112.06 on the Mass Transfers form. Enter Query [F11] Enter the Mass Transaction Number Execute Query [Ctrl+F11] Click the Run button Click OK button to question to run mass transaction? Click OK button to note. Review the Mass Transfers Report to make sure that the transactions completed successfully. Review the Mass Transfers Preview Report for reasonableness and accuracy, Input Data Expected Results Note Mass Transaction Number. Asset information has been updated successfully. Actual Results Mass Transaction Number: _________________

Assets to Depreciation

12.07

Execute Mass Transfer

The system submits a concurrent process to perform the transfer.

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Demo Script Step# 12.08 Process Step Description Verify Transfer Execution Path and Action Choose View, Requests from the application menu Click the Find button Highlight the Mass Transfer Request Click the View Output button to review the report. After reviewing the Mass Transfer Execution Report and confirming the successful asset transfer, close the report window (X). Choose File, Close Form from the Applications Menu Input Data Expected Results Mass Transfer Execution Report confirms successful Mass Transfer of Assets. Actual Results

Assets to Depreciation

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Demo Script

Assets to Depreciation

Business Process: Reclassify Asset (FM1901) Event:

Business Flow: Assets to Depreciation

Summary Process: Fixed Asset Management

Description:

Step# 13.00

Process Step Description User determines assets that need to be Reclassified Select an asset to reclassify.

Path and Action Manual, off-line process

Input Data

Expected Results

Actual Results

13.01

Navigate: Assets  Asset Workbench In the Find Assets window, Enter Asset Description Click Find button

The Asset Details form will open

Description: NEWASSET1

13.02

Reclassify Asset

Highlight asset with single click. Click the Open button Change the values in the Category field Click the Done button Click the OK button Choose File, Close Form from the Applications Menu to close the Asset workbench. Category: COMPUTERS.SOFTWARE

The system will only allow users to change the category to an existing category combination. NOTE: Individual Asset reclassification does not change how the asset is depreciated, but only how it is recorded in the FA sub-ledger and the General Ledger with respect to the Category/Natural Account.

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Demo Script Step# 13.03 Process Step Description Verify the reclassification Path and Action Navigate: Assets  Asset Workbench In the Find Assets window, Enter Asset Category Click Find button Highlight asset with single click. Verify that the category combination has changed to the new combination assigned. Choose File, Close Form from the Applications Menu to close the Asset workbench. 13.04 Reclassify a Group of Assets Navigate: Mass Transactions  Reclassifications In the Mass Reclassifications form, Select the Asset Book that the assets belong to. Optionally, input a comment as to why these assets are being reclassified. Choose the Assets To Reclassify. Book: 200 _CORP_BK Comments: Reclassification of a Group of Assets Asset Numbers: (From the LOV, pick the asset # 1 corresponding to asset description of MRETASSET1). (See Step 03.014of Demo Script Receipt to Assets for asset number) Query will display Asset from step 12.01 above with the new category info. Mass Reclassifications form is displayed Input Data Expected Results The asset will reflect the new category combination. Category: COMPUTERS.SOFTWARE Actual Results

Assets to Depreciation

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Demo Script Step# 13.05 Process Step Description Choose New Category Path and Action In the Reclass zone, Input the name of the new asset category. Click the checkbox for Inherit Depreciation Rules of New Category Click Preview button to run the Mass Reclassification Preview report to preview the expected results of the Mass Reclassification. Click the OK button to acknowledge Request Id. Click the OK button to note. Input Data Expected Results Mass Reclassifications form is displayed. Mass Reclassification can be used to reclassify one or multiple assets. The Mass Reclassification functionality allows users to Reclassify Asset(s). The user may specify that the reclassified asset inherit the depreciation rules from the new asset category. This is not available in the manual reclassification function. Review the Mass Reclassification Preview Report for accuracy and reasonableness. Note the Mass Transaction Number. Record the Mass Transaction Number Shown in the preview report. Mass Transaction Number: _________________ Actual Results

Assets to Depreciation

New Category: COMPUTERS.SOFTWARE Inherit Depreciation Rules of New Category: Checked

13.06

View Requests

Choose View, Requests from the application menu Click the Find button Highlight the Mass Reclassification Preview Report Request Click the View Output button to review the report. After reviewing and confirming the assets to be reclassified, close the report window (X). Choose File, Close Form from the Applications Menu

Review the Mass Reclassification Preview Report for reasonableness and accuracy.

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Demo Script Step# 13.07 Process Step Description Execute Reclassification Path and Action To perform the Mass Reclassification: Query the Mass Transaction Number from above step 12.06 on the Mass Reclassification form. Enter Query [F11] Enter the Mass Transaction Number Execute Query [Ctrl+F11] Click the Run button Click OK button to confirm run mass transaction? Click OK button to note to confirm request IDs. Click OK button to note. Choose View, Requests from the application menu Click the Find button Highlight the Mass Reclassification Review Report Request Click the View Output button to review the report. After reviewing and confirming the assets that were reclassified, close the report window (X). Choose File, Close Form from the Applications Menu Input Data Expected Results The system submits a concurrent process to perform the reclassification. Actual Results

Assets to Depreciation

Review the Mass Reclassification Report to make sure that the transactions completed successfully.

13.08

View Mass Reclassification Review Report

Review the Mass Reclassification Review Report for reasonableness and accuracy.

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Demo Script

Assets to Depreciation

Business Process: Adjust Asset Financial Information (FM1903) Event:

Business Flow: Assets to Depreciation

Summary Process: Fixed Asset Management

Description:

Step# 14.00

Process Step Description Change the depreciation method and life.

Path and Action Navigate: Assets Asset Workbench In the Find Assets window, Enter Asset Description to search Click the Find button Highlight Asset record with a single click. Click the Books button Select Book from LOV Tab to the Method region Change the values in the ‘Method’ and ‘Life Years’ fields. Click the Done button Click the OK button Choose File, Close Form from the Applications Menu Navigate: Assets Asset Workbench In the Find Assets window, Enter Asset Description to search Click the Find button Highlight Asset record with a single click.

Input Data

Expected Results The system will allow users to change the depreciation method and life of the asset.

Actual Results

Asset Description: NEWASSET3

14.01

Change Depreciation Information

Book: 200 _CORP_BK

The next time depreciation is run, the results will reflect the change in the depreciation method and life.

Method: STL Life: 2

14.02

Change the Asset Date in Service

The system will allow users to change the Date in Service of the asset. Asset Description: NEWASSET3

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Demo Script Step# 14.03 Process Step Description Update Date in Service Path and Action Click the Books button Select Book from LOV Tab to the Depreciation region. Click on the Date in Service field. Change the values in the ‘Date in Service’ field. Click the Done button Click the OK button Choose File, Close Form from the Applications Menu Navigate: Assets Asset Workbench In the Find Assets window, Enter Asset Description to search Click the Find button Highlight Asset record with a single click. Click the Books button Select Book from LOV Tab to the Depreciation region. Update the current cost of the asset. Click the Done button Click the OK button Choose File, Close Form from the Applications Menu Asset Description: NEWASSET3 Date in Service: (Use date in Prior period) Book: 200 _CORP_BK Input Data Expected Results Date in Service for an asset may be changed to a prior period in the range of the FA calendar. Actual Results

Assets to Depreciation

14.04

Perform Cost Adjustment/Correction

The system will allow users to perform manual corrections and adjustment to asset cost and depreciation reserve.

14.05

Change Asset Cost

Book: 200 _CORP_BK Current Cost: EGP6,000

Cost is changed to reflect adjustment/correction.

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Demo Script

Assets to Depreciation

Business Process: Manage Fixed Asset Loss/Disposal (FM1104) Event:

Business Flow: Assets to Depreciation

Summary Process: Fixed Asset Management

Description:

Step# 15.00

Process Step Description Fixed Asset Retirements and Reinstatements Find Assets to Retire

Path and Action

Input Data

Expected Results

Actual Results

15.01

Navigate: Assets  Asset Workbench In the Find Assets window, enter the Asset Description to search. Click the Find button Description: RETASSET%

When users attempt to retire an asset added in the current period, the system will display the following message: You cannot retire assets you added in the current period. An asset may be deleted if added in the current period. The Assets for retirement testing in this script were added in a prior period as noted in the Receipt to Assets Retirements form is displayed

15.02

Select Asset

Highlight Asset with a single click. Click the Retirements button In the Retirements window, Select the Corporate Book in the Book field. Accept the current date for the Retire Date or input a date from a prior period. The asset selected must have been added in a prior period.

Asset Description: RETASSET1

15.03

Initiate Retirement Transaction

Prepare asset for Full Retirement Book: 200 _CORP_BK Retire Date: Current Date

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Demo Script Step# 15.04 Process Step Description Full Retirement/Asset scrapped Path and Action Tab into the Retirement Details zone. To perform a Full Retirement input the total number of units in the Units Retired field or the Current Cost in the Cost Retired field. Tab to the next field. Pick a Retirement Type and input any Sales Proceeds if the asset was sold. Click the Done button to execute the Retirement. Click the OK button to confirm. Highlight Asset with a single click. Click the Retirements button In the Retirements window, Select the Corporate Book in the Book field. Accept the current date for the Retire Date or input a date from a prior period. The asset selected must have been added in a prior period. Tab into the Retirement Details zone. Enter the partial Current Cost to retire in the Cost Retired field. Tab to the next field. Choose Retirement Type, Proceeds of Sale, and Cost of Removal. Click the Done button to execute the Retirement. Click the OK button to confirm. Choose File, Close Form from the Applications Menu Book: 200 _CORP_BK Retire Date: Current Date Units Retired: 1 Cost Retired: Defaults to EGP 1,000 Retirement Type: SCRAP Proceeds of Sale: 0.00 Status of the Retirement is Pending Retirement is saved and you return to the asset workbench. Asset Description: RETASSET2 Retirements form is displayed If units are chosen as the basis of the retirement, the cost retired will default to the full asset cost. Input Data Expected Results Actual Results

Assets to Depreciation

15.05

Select Asset

15.06

Initiate Retirement Transaction

Prepare asset for Full Retirement

15.07

Partial Retirement

Part of the Asset is sold with associated costs. Units Retired: 0 Cost Retired: 500 Retirement Type: Sale Proceeds of Sale: 600 Cost of Removal: 50 Status of the Retirement is Pending Retirement is saved and you return to the asset workbench. A retired asset may be ‘Reinstated’ before or after running Gain/Loss or month-end Depreciation. In the Retirements screen re-query the retirement you wish to undo. Before Gain/Loss or Depreciation is run the button is Undo Retirement. After Gain/Loss or Depreciation is run the button is Reinstate. This will be executed later in this Demo Script.

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Demo Script Step# 15.08 Process Step Description Run the Calculate Gains and Losses program Path and Action Navigate: Depreciation  Calculate Gains & Losses Run the ‘Calculate Gains and Losses’ program. Input the Corporate Book name, the current period will default. Click the OK button Click the Submit button Click the OK button Input Data Expected Results The system will calculate gains and losses for retired assets correctly. The Calculate Gains and Losses program will execute a ‘Retirements execution report’ which displays the # of successes and failures. The Asset Retirements Report will display the retirement related information for the asset retired in step 14.01. Calculate Gains and Losses should be run periodically through the period to process retirement transactions. This will improve performance of closing processes for Fixed Assets. Request is successful. Actual Results

Assets to Depreciation

Parameters: Book: 200 _CORP_BK

15.09

Verify Successful run of Calculate Gains and Losses

Choose View, Requests from the application menu. Click the Find button. Select the Calculate Gains and Losses concurrent request and click the View output button to review the results. Close Report Window

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Demo Script Step# 15.10 Process Step Description Run Asset Retirements Report Path and Action Click the Submit a new Request… button Choose sSingle Rrequest, Click the OK button Choose the ‘Asset Retirements Report’ from the Name LOV Enter report parameters. Parameters: Book: 200 _CORP_BK From Period: Prior Period To Period: Current Period Input Data Expected Results Submit Asset Retirements report Actual Results

Assets to Depreciation

Click the OK button to accept parameters. Click the Submit button Click the OK button Click the Refresh button Put your cursor on the ‘Asset Retirements Report ‘ and click the View Output button. Verify the Retirements results Close the report window (X) Choose File, Close Form from the Applications Menu Navigate: Assets  Asset Workbench In the Find Assets window, enter the Asset Description to search. Click the Find button 15.12 Select Asset Highlight Asset with a single click. Click the Retirements button In the Retirements window, Query the Retirement record. (CTRL)(F11)

Verify the Retirements

15.11

Find Assets to Reinstate

Reinstate Assets

Description: RETASSET1

Asset Description: RETASSET1

Retirements form is displayed

15.13

Reinstate a Retired Asset

Prepare asset for Reinstatement Retire Date: Current Date Note Status of the Retirement is “Processed”

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Demo Script Step# 15.14 Process Step Description Reinstate Asset Path and Action Click the Reinstate button Click the OK button to confirm you want to reinstate this asset. Choose File, Close Form from the Applications Menu to close the window. Input Data Expected Results Reinstate button reinstates the asset. A retired asset may be ‘Reinstated’ before or after running Gain/Loss or month-end Depreciation. In the Retirements screen re-query the retirement you wish to undo. Before Gain/Loss or Depreciation is run the button is Undo Retirement. After Gain/Loss or Depreciation is run the button is Reinstate. Mass Retirements form is displayed Book: 200 _CORP_BK Actual Results

Assets to Depreciation

15.15

Retire multiple assets using Mass Retirements

Navigate: Mass Transactions  Retirements  Create and Reinstate In the Mass Retirements form, Select the Asset Book that the assets belong to. Accept the current date as the transaction date or input a date from a prior period. Choose a retirement type and input any sales proceeds. Optionally, input a comment as to why these assets are being retired. Choose the assets to be retired from among the following criteria: • Depreciation expense account • Location • Employee • Asset Category • Asset Key • Asset Cost • Asset Numbers • Dates in Service You may enter a value in more than one field to help narrow your selection.

Retire Date: (last day of current period defaults) Retirement Type: Extraordinary Comment: Mass Retirement of MRETASSET1 and MRETASSET2

Asset Numbers: Choose MRETASSET1 through MRETASSET2 using the Asset number range.

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Demo Script Step# 15.16 Process Step Description Create Mass Retirement Path and Action Choose Create button Click the OK button to confirm. Click the OK button Requery Mass Transaction. Enter Query (F11) Enter Mass Transaction Number Execute Query (CTRL)(F11) Click Retire button Click the OK button to confirm. Click the OK button This will run the Post Mass Retirements program and the Mass Retirements Report. At this point the status of the transaction is ’Completed.’ Requery Mass Transaction. Enter Query (F11) Enter Mass Transaction Number Execute Query (CTRL)(F11) Verify Status is completed. Input Data Expected Results Actual Results

Assets to Depreciation

Write down the Mass Transaction Number.

Mass Transaction Number: _________________

Mass Transaction is complete.

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Demo Script Step# 15.17 Process Step Description Verify Successful run of Mass Retirements Path and Action Choose View, Requests from the application menu. Click the Find button. Select the Mass Retirements Report concurrent request and click the View output button to review the results. Close the reports window (X) Choose File, Close Form from the Applications Menu Choose File, Close Form from the Applications Menu to close the Mass Retirements form. Mass retired assets may ‘Reinstated’ before or after running Gain/Loss or month-end Depreciation. Mass Transactions  Retirements  Create and Reinstate In the Mass Retirements screen requery the Mass Retirement you wish to undo. Enter Query [F11] Enter the Mass Transaction Number from step 15.16 Execute Query [Ctrl+F11] Click the Undo, Reinstate or Discard button. Click the OK button Choose File, Close Form from the Applications Menu to close the Mass Retirements form. Input Data Expected Results Request is successful. Review the ‘Mass Retirements Report’ to confirm the assets retired. Review the ‘Post Mass Retirements’ and ‘Mass Retirements reports. Actual Results

Assets to Depreciation

15.18

Reinstate Mass Retired Assets

Status of the Mass Retirements Transaction has changed from ‘Completed’ to ‘Reinstated.’

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Demo Script Step# 15.19 Process Step Description Perform Source Line Retirement Path and Action Navigate: Assets  Asset Workbench Enter Asset Number or Description Click the Find button Highlight the record for the Asset. 15.20 Review Source Lines and Select Line for Retirement. Click on the Source Lines button Click the checkbox next to the Invoice SGI1220. Click the Retire button Select the Book Enter the Retire Date Click the Done button Click the OK button to confirm Menu: File  Close Form Book: 200 _CORP_BK Retire Date: Today’s Date Asset Number: Asset Number from Asset #5 created in step 03.01 in Receipt to Assets Demo Script. Description: SLRETASSET Source Lines window is displayed. All sources of the asset’s cost are displayed. Select Source line to set for retirement. Source Line is Retired. The results of the retirement can be seen in the Asset Retirements reports and during the close process. Input Data Expected Results Asset Workbench Find Assets window is displayed. Actual Results

Assets to Depreciation

Business Process:

Business Flow: Assets to Depreciation

Summary Process: Fixed Asset Management

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Demo Script

Assets to Depreciation

Estimate Future Depreciation Expense (FM1904) Event: Description:

Exception business process not included in Business Flow, but included in Comprehensive Business Model.
Step# 16.00 Process Step Description Run Depreciation Projections Enter Projection Parameters Path and Action Navigate: Depreciation  Projections Open the Depreciation Projections form In the Depreciation Projections form, Select the ‘Projection Calendar’, ‘Number of Periods’, ‘Starting Period’, ‘Book’ and level of ‘Report Detail’. Projection Calendar: STD MONTH Number of Periods: 3 Starting Period: (current period) MON-YR Book: 200 _CORP_BK Report Detail: Asset Input Data Expected Results The Depreciation Projections form will open. The user will be able to input projection calendar, number of periods, starting period, book and type of report detail. Actual Results

16.01

16.02

Execute the Depreciation Projection

Click the Run button Click the OK button Choose File, Close Form from the Applications Menu Choose View, Requests from the application menu. Click the Find button Select the FA Projections Report. Click the View Output button. Close the Report window (X) Choose File, Close Form from the Applications Menu

The system will calculate depreciation projections for the book specified.

16.03

View Depreciation Projection

Review Depreciation Projection Report Check report for reasonableness.

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Demo Script

Assets to Depreciation

Business Process: Calculate Asset Depreciation (FM0480) Event:

Business Flow: Assets to Depreciation

Summary Process: Fixed Asset Management

Description: The Depreciation process is actually part of the period closing process for Oracle Assets. You may run depreciation without closing the current period and that is what is shown here in the section of this test script. This allows the FA users to review the results and verify that all is well before closing. Depreciation may be rolled back to make corrections and other transactions prior to closing.

Step# 17.01

Process Step Description Run Depreciation, if it has not been run already, up to the current period.

Path and Action Navigate: Depreciation  Run Depreciation Select Book LOV Select Period LOV DO NOT CHECK THE “CLOSE PERIOD” CHECKBOX! Click the Run button Click the OK button Click the Ok button Note: You will be unable to enter transactions while Depreciation is running. Verify successful completion

Input Data

Expected Results The system will run 4 programs:

Actual Results

Book LOV: 200 _CORP_BK Period LOV: (current open period will default) DO NOT CHECK THE “CLOSE PERIOD” CHECKBOX!

Generate Accounts, Calculate Gains/Losses, Depreciation Run, Journal Entry Reserve Ledger Report.

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Demo Script Step# 17.02 Process Step Description View Depreciation results. Path and Action Choose View, Requests from the applications menu. Click the Find button. Select the Journal Entry Reserve Ledger Report Click the View Output to verify depreciation. Verify that all Depreciation processes complete without error. Close windows (X) Navigate: Depreciation  Rollback Depreciation Enter Depreciation Rollback parameters: Click the OK button Click the Submit button Click the OK button After reviewing the preliminary depreciation report if any updates are required you must first run the Rollback Depreciation program. After the program completes you can make any updates and then re-run depreciation. 17.04 Final Depreciation and Period Closing Final Depreciation and period closing for Oracle Assets is part of the Demo Script Period End Close to Financial Reports. Rollback Parameters: Book: 200 _CORP_BK Period: Current Period Input Data Expected Results Process will complete without error. Actual Results

Assets to Depreciation

17.03

Rollback Depreciation

Rollback Depreciation completes successfully

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Demo Script

Assets to Depreciation

20 Test Specification - Period End Close Processing
Business Process: Period End Close to Financial Reports Event: Description: You must complete Fixed Asset Closing procedures in the Demo Script Period End Close to Financial Reports before continuing with Asset Management. All functions after this point require the closing of the Corporate book for the current period, which is performed in the Demo Script Period End Close to Financial Reports. Business Flow: Assets to Depreciation Summary Process: Period Close Processes

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Demo Script

Assets to Depreciation

30 Test Specifications - Post Closing Fixed Asset Management
Business Process:

Business Flow: Assets to Depreciation

Summary Process: Fixed Asset Management

Report Property Tax (FM1912) Event: Description:

Step# 30.00 30.01

Process Step Description Select Responsibility Run Expensed Property Report

Path and Action Select Fixed Asset Manager Responsibility Choose View, Requests from the Application menu Click the Submit a New Request button Choose Single Request Click the OK button Run the following reports: Expensed Property Report Enter Parameters Click the Submit button Click the OK button

Input Data

Expected Results Fixed Asset Manager menu opens

Actual Results

Expensed Property Report Parameters: Book: 200 _CORP_BK The Expensed Property report will display all property that is expensed.

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Demo Script Step# 30.02 Process Step Description Run NonDepreciating Property Report Path and Action Choose View, Requests from the Application menu Click the Submit a New Request button Choose Single Request Click the OK button Run the following reports: Non-Depreciating Property Report Enter Parameters Click the Submit button Click the OK button 30.03 Run Retired Asset without Property Classes Report Choose View, Requests from the Application menu Click the Submit a New Request button Choose Single Request Click the OK button Run the following reports: Retired Assets without Property Classes Report Enter Parameters Click the Submit button Click the OK button Manual, off-line process. Use the information gathered above to file your Property Tax Returns. Retired Assets without Property Classes Report Parameters: Book: 200 _CORP_BK From Period: (current period) To Period: (current period) The Retired Assets without property classes report completes successfully. Reports will provide information required for filing Property Tax. Note that for this report to be populated, the item should be retired and be missing a property class type (e.g. 1245 or 1250) in the ‘Asset Details’ window. Input Data Expected Results Actual Results

Assets to Depreciation

Non-Depreciating Property Report Parameters: Book: 200 _CORP_BK The Non-Depreciating Property report will display all property that is not depreciating.

30.04

File Property Tax

Property Tax Returns are filed.

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