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TOASTMASTERS DISTRICT 31

PRESIDENT’S Training
Visionary

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ember Rem
Organization
A good president is good organizer. Find ways to stay organized through the year.

Leader

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Vision & Goals
What are you working to do this year? Figure out where you are going and the road to get there.

IDENT! Y O U A R E T H E hP R? E S ow w at
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Being Club President isn’t as scary as it sounds. Here are some tools and ideas to help you through the next year.
Sta n d a rds f or P r e s i d e n t
• Attend district-sponsored club officer training. • Ensure club officers meet officer and meeting standards. • Oversee plan to achieve Distinguished Club Program goals and ensure club is Distinguished. • Encourage communication and leadership development through promoting of CC, AC, CL and AL awards. • Ensure club has an ongoing membership-building program. • 6. Attend and vote club’s proxy at district council meetings or authorize a club member to do so. • Attend regional conference and International Convention and vote club’s proxy or send proxy to district governor. Oversee administrative operation of club in compliance with the club constitution and bylaws. Maintain relationships with the district and with Toastmasters International. Schedule and chair monthly executive committee meetings. Arrange for a replacement if unable to attend a club or executive committee meeting. Search for leaders, ensure all club offices are filled for the succeeding term and ensure timely elections are conducted. Prepare your successor for office.

Build Investment
Your officers need to be on the same path as you. Let them be involved in

Communicate
You are the club’s communication hub.

Delegate
Don’t do it all. Look for help from and beyond the officers.

• • • •

Setting Goals- What do we want to be by June 30? How are we going to get there?

V

ision statements have become just as important as mission statements for today’s organization. Knowing where you want to go and who you want to be often helps everyone understand the point of all of this. In a club, this can be an easy process. Here are some things to consider when creating a vision

Distinguished Club Plan: Toastmasters puts this in place to give you something easy to measure your success. Can it be achieved?: The better question is should it be achieved? I would discourage this and encourage you to focus on your members and their goals. DCP can help you measure these goals.

Setting a vision, an idea of where you want to be, is a critical part of the strategic planning process. A vision helps you identify the goals to get you there.

Set your vision: Use the space to the right to write down some ideas for your vision for the year. You don’t have to commit to anything, but this gives you an idea of what you can do.

Goals Are SMART:
• S Specific • M Measurable • A Attainable • R Relevant • T Time-bound

Staying Organized
How do you stay organized? Write some ideas and share with the group

Of f ice rs a n d G o a l s
Invest your Officers
Take your vision to the officers, set goals as a group. Allow each person a chance to find where they fit in the goal. These are the people who are going to be working for the club. Thus, it is important that they share your commitment to the vision. This also helps them find their place in the process and bring their ideas to the table.

What to Do When

Review Goals and Status
Do periodic reviews with your officers to see where you are with your goals. Do you want to continue with this goal? What needs to be changed to reach this goal? Remember to decide as a group.

cer Issu Offi
DCP Problems

es

Chances are you will have a problem with your officers. Remember, communication is the key

Accountability
There will be problems. Life will get in the way. New leaders won’t always know what to do. People need to be held accountable, but to know that it is not personal. We grow when we can learn something. The Celtics credit their success as 2008 NBA Champions to three things. One of those things was accountability. By holding each other accountable on the court, they helped each person do their part of the job and came together as a team. They knew it was OK to have expectations and to speak up when those expectations weren’t being met. They also knew to expect feedback when they were not doing their part. Treat accountability the same way as an evaluation: supportive, but looking to help the person grow as a leader. Make sure the environment is harassment free!

Look at Your Time Line
With Toastmasters, you have a year to reach your vision. Look at the calendar. What important deadlines are out there? When planning programs, when it the best time of the year to do so. Will weather impact your programing? How does the new year play into membership?

Some people dislike the DCP plan. Be ready for this and plan on ways you can respond. Consider giving them something to focus on that isn’t about the DCP. Ask them for their thoughts on what they want to do as an officer. Find a way to bridge their ideas with your vision.

MIA Officers
It happens with volunteer organizations, people sometimes go missing in action. Contact this person, talk to them and find a solution together. If it requires help, find a way to help them. If it means they have to drop their position, work with them to spread the work and find a replacement

Review Strengths and Weaknesses
No club is perfect. Review the club’s strengths and weaknesses to determine what to focus on. Remember to be aware of your audience. You may not want to do this with guests or newer members around.

Not Fair
Sometimes it will feel like an officer is not pulling their weight. Consider creating an environment where all the officers hold each other accountable for their part. Make sure you are part of that system. Remind everyone that being held accountable is not personal, but about reaching a goal. This gives people the freedom to speak up when they feel someone isn’t doing their part.

"We held each other accountable to get on the floor every time there was a loose ball, to help in rotation when somebody was beat,"
Ray Allen Boston Celtics Shooting Guard

Reaching the Goals and Achieving Your Vision
Meet with your officers on a regular basis. Consider doing this outside of the meeting. Consider setting the dates early in the year so they can plan to be around. Encourage members to participate, but don’t take time away from the meeting. for you, doesn’t mean it will never work again. Give yourself the freedom to retry failed ideas and to fail again.

Be involved outside the club. As president you are the link between the District and the club. Keep the lines of communication open.

Know what is important for your club. How important is it to end on time? What do your members want from the club? Let them express this and work to maintain it. Club culture is like company culture- it will make a huge difference to perspective members.

Encourage programing that supports your vision and goals. Does a member need to run SpeechCraft? Use that as a program!

Accept failure. It is OK to fail. You want to make sure you learn something. Review the your progress before the end of the year to make changes. Remember, just because it didn’t work

Your energy will be the club’s energy. Maintain your commitment to the club and the vision to help ensure success.

R em ov i ng Ob s tac le s t o s uc c e s s

R e c ip e
6 willing leaders 6 brains full of ide as

“Obstacles cannot crush me. Every obstacle yields to stern resolve. He who is fixed to a star does not change his mind.”
Leonardo da Vinci

willingness to comm unicate respect for others ide as

willingness to lea rn from failure and success Take your six leade rs and discuss the obstacle. Learn wh y it may be there; it’s cause. Brainsto rm ideas to overcome the obsta cle. Remember all ideas are good ide as in a brainstorm. Use the ideas to form a plan. If a plan fails, review it. why did it fail? If it was succ essful, review it

No te s

This session was presented by Sara Marks, DTM toastmasters@librarygirl.org

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