Constitution of the National Debate Union of the Philippines

Yves Saint James Aquino; Chrysanthus Herrera UP-Philippine General Hospital UP Manila Debate Circle 1. Article 1 General Provisions 1.1. 1.2. 1.3. This document shall be known hereafter as “The Constitution of the National Debate Union of the Philippines” or “the Constitution”. This Constitution will govern all the registered members and institutions of the National Debate Union of the Philippines. For purposes of this Constitution, unless otherwise indicated in the text: 1.3.1. “composite team” a team of participants from more than one institution. The composition of the team is stable for the duration of the tournament. 1.3.2. “contingent” means all the participants registered at a tournament from one institution. 1.3.3. "Executive Committee" is the body appointed at the General Assembly to represent the Union and is the body authorized to discharge actions on behalf of the Union over the course of the year. 1.3.4. “General Assembly” is the annual meeting of the Union and is the peak body which governs the operation of the National Debate Championship. 1.3.5. “host institution” means the institution which has been endorsed by the Union to host the Nationals. 1.3.6. “institution” means any institution as defined as a single body awarding degrees, or their equivalent, and governed by a single administrative body headed by a Chancellor and/ or Vice-chancellor or equivalent. Individual faculty, colleges, schools, and/or campuses which do not have individually awarded degrees or separate administrative system may not participate as separate institution. 1.3.7. “Nationals” refers to the National Debate Championship, the premiere tournament of the Union. 1.3.8. “swing team” means a team formed by the host institution to create an even number of teams in the draw. The composition of this team is not stable.

1.3.9. “tournament accreditation” means a process by which the Executive Committee assesses tournaments with respect to compliance with a number of key procedures. 1.3.10. “Union” refers to the National Debate Union of the Philippines. 1.3.11. “Union Session” refers to personal and online sessions of the Union convened to address matters that arise in between Nationals. 2. Article 2 Declaration of Purpose and Objectives of the Union

1.3. the selection of a host institution for the following year and the selection of the next Adjudication Core. The Main Meeting shall deal with matters relating to the Constitution. 4. regardless of whether they plan to attend the Nationals or any other Union-accredited tournament for that year. 2.2.3.5. The debating association of any tertiary education institution in the Philippines is eligible to be a member of the Union.2. 3.6. one being prior to the preliminary rounds (hereafter referred to as the „preliminary meeting‟) and one after the completion of the preliminary rounds and prior to the grand finals (hereafter referred to as the „Main Meeting‟).2. The General Assembly will comprise all registered member institutions participating at the Nationals or any other Union-accredited tournament. 4. 4. Institutions which have participated either through debating or adjudicating competitively or through hosting in two consecutive Nationals of the immediate past (which includes the Nationals for the current year) will be granted Charter A status. There will be at least two General Assemblies held at each Nationals. provide a platform for interaction between Philippine debate institutions. . improve the international competitiveness of Philippine debate institutions.4. There will only be one recognized representative in the Union for each institution. 2. Article 3 Membership of the Union 3. Quorum for the General Assembly can be satisfied by the presence of more than half of the institutions for registered member institutions in attendance at the Nationals.1. A Charter A status institution will have 2 votes. Article 4 General Assembly of the Union 4. All other registered institutions shall be granted Charter B status. Any member institution has the right to vote in General Assemblies and Union Sessions for the duration of the membership. A Charter B status institution will have one vote.5. and should include other possible issues that should be discussed in the main meeting. transparent and representative debating competition to identify an annual National Debate Champion. assist and monitor the host institution of the Nationals. 2. 3.2.2. 4.3. The objectives of the Union are to:2.1. Membership for a particular year commences on the first day of the Nationals that they register in and expires on the day preceding the first day of the Nationals for the following year. 3. provide a platform for active discussion of topics relevant to the interest of the community and promote a free exchange of ideas on these topics. 2. 2. and.4.2. promote debating interest in the Philippines. the election of the Executive Committee for the following year. 3.2. The preliminary meeting shall determine eligibility disputes or constitutional disputes which require immediate determination.4. 3. The purpose of the Union is to provide a venue for Philippine debate institutions that will engage in a fair.1. 4.2.2.5.2. 3.

4. 5.3. 4. 4.2.7. Emergency meetings can also be provided for during the championship. Motions which amend the tournament rules must be passed by a two-thirds majority of votes of the Union present in a quorum. a working committee is to be established which will carry out an independent study of the proposed amendment.1. the article in the constitution shall not be amended. The working committee will present their findings to the Union for the following year and in the event a majority not amounting to two-thirds is again in favor of such constitutional amendment in the following year. Proxy votes will be allowed on notification to the Secretary. Motions of the Union must be passed by a simple majority of votes of the Union present in a quorum.7.4. It is the responsibility of the institutions to provide current contact details of their delegate to the Executive committee. In the event that a majority but less than two-thirds of the Union vote in favor of a Constitutional amendment. 4. Motions which amend the substantive portions of the Constitution must be passed by two-thirds of the Union votes in the first attempt. Online sessions could be arranged for a variety of motions or any single motion.4. Only delegate per institution will be allowed to post in the online Union Session.11. decided on by the Council annually. 5. 5. 4.9. 5. voting will be open for one week which will allow institutions to vote on the proposal.5. 4.9. 4. 5. Any participant wishing the Union to discuss an issue of significance should bring it up to the Executive Committee.9. This will be followed by the motion being communicated to all institutions who can then participate in discussions relating to the motion for two weeks on the webboard.2. After voting is completed. Each representative is limited to hold the proxy of only one other institution. Article 5 Union Sessions 5.8. The official Philippine Debate web board.6. 5. . the Executive Committee will consider the motion passed. if a quorum is met and a simple majority was obtained.10. The Executive Committee is responsible for acting on behalf of the Union in between Nationals and ensuring that all Union member institutions are informed of the venue and location of any Union Session at least two weeks prior to the actual date of the session. 5. shall be used by the Executive Committee or institutional delegates to propose motions for vote. to cater to constitutional and tournament related issues.6. who will convene an emergency meeting during a free time (defined as a time where there is no debate round) in the tournament schedule. but may amend the tournament rules and pass directives for the Executive Committee or host institution. Motions which amend the appendices in the constitution must be passed by twothirds majority of votes of the Union. At the end of two weeks of online discussion.1. Sessions of the Union cannot amend the Constitution.

3. In principle. the candidate must be enrolled as a student or employed as a member of the faculty or staff of a tertiary institution which is a member of the Union. or by the participation of institutions that collectively hold at least half of the total number of votes (conferred to all registered institutions under the charter status system). 8. 8. 6. 6.2. 8. Convenor Chief Adjudicator Tournament Director Deputy Chief Adjudicator Assistant/Deputy Tournament Director Assistant/Deputy Convenor Tab Director 8. No one person may occupy more than one Executive position at one time.1. by the University administration and must be able to demonstrate their bona fides if called upon to do so by a member of the host organization or the executive committee. Competitors should be recognized by the University debate organization or equivalent. The roles and responsibilities of the Executive Committee shall be as defined in Appendix A. Individuals from a host institution may participate throughout the tournament as long as the participants comply with 8. Members of the Executive shall not sit as delegates at the Union meeting.3.1.3. 6. 8. Article 7 Tournament Accreditation 7. 6. To be eligible for election to the Executive Committee. 6.4. such individuals must have no access to tabulation data and information relating to debating motions. 8.6. or in the absence of such a body. Article 6 National Debate Union Executive Committee 6. 8. 8.3. a debater should be enrolled in a course of study at the institution which he or she represents and must be attending classes or pursuing research or preparing for examinations (with the exception of incoming freshmen) at that institution on the last day of term preceding the tournament.2.2. The Executive Committee shall be comprised of the officers defined in Appendix A (National Debate Union Executive Committee). 8. . 8.7.3.3. 7.8.3.1 and 8. Article 8 Eligibility 8. No person may be elected to the same Executive position more than twice. The guidelines for tournament accreditation are defined in Appendix B.1.1.3.6. The Executive Committee will be the peak body authorized to confer tournament accreditation to all other tournaments in the region requesting tournament accreditation by the Union.4. In order to be considered eligible to debate at the Nationals.5.2 and in addition do not hold the following portfolios in the Nationals Organizing Committee: 8.5. Quorum can be met by either by the participation of at least half the member institutions in the vote.3.5. Casual vacancies that arise may be filled at a Union Session.4.3. 6.

vote to award the Nationals to a single institution. 9.2. the member tallying the least votes will be eliminated from the bidding group. Upon completion of listening to all the bids.4.4 will be enforced by the Executive Committee. A 5-year grandfather rule for the eligibility of debaters to join NDC since its conception (NDC 2001) applies.9. All member institutions of the Union are eligible to bid for the hosting of the Nationals (hereafter referred to as „bidding institutions‟).11. A simple majority of votes is required for authorization. based on that assessment. Teams from foreign institutions shall be considered as composite teams and allowed to participate in the preliminary series of the Nationals. take punitive action of up to the next 5 years. Bids must contain proposed Convenor. 9. Article 9 Bidding process for the Nationals 9. 8.6. the Union retains the power to gauge impact of the non-compliance on the participants. 9. Tournament Director and details pertaining to every aspect of a tournament and must meet the standards for hosting set in council as identified in Appendix D. The Union may reject this bid. prospective institutions will be asked to contact the Executive Committee as soon as they can with their bid details. until there emerges one winner with a simple majority. If a simple majority is not obtained after a round of voting. 9. and another round of voting shall be performed. Bidding will be opened for the next year to any member of the Union at that General Assembly.1.10. In case of non-compliance to the defined standards in this Constitution by the host. 9. This will be determined by a simple majority.2.8. This action can range from censure of the host.3. In the absence of any prospective bidder. to a two-year ban of .10. and. members of the Union will : 9. with a two-thirds majority. 9. but only after exhausting every possible effort in providing assistance to the host if required. 9.1.5. Bids shall be presented to the Union in a sequence determined by drawing lots for a duration determined by the Union at the meeting. and after exhausting every possible effort to reach reconciliation on contentious issues. 9. Any changes to the details of the Memorandum of Agreement during the following years will need Union authorization which is to be obtained in a Union Session. where Union members will be allowed to obtain further details from the host on any aspect of the bid. 9.5. 9.10. 9. Compliance of standards in 9.6. The institution who wins the bid shall sign a Memorandum of Agreement containing the details of the bid they presented to the General Assembly with the Executive Committee. Bidding institutions must indicate their interest to the Executive Committee at least two weeks before the General Assembly of the Nationals in which they intend to bid. The bidding for the Nationals to be held for the following year will be opened by the Union at the Main Meeting of the Nationals. and an online Union Session will be held to approve the bid. under extraordinary circumstances.8. 9. 9.1. This will be followed by a question and answer session.7.7. All awarded Nationals bids will be subject to scrutiny at a General Assembly to be held at least five months prior to the Nationals being hosted.

AustralAsian Intervarsity Debating Championships.6. or debated in the Semi-finals of the Nationals or the PIDC.2. must have debated and/or adjudicated in the Nationals. 10. In the event of a team being declared ineligible for the finals series. Article 11 Adjudication Core 11. Members of the adjudication core cannot be from the same . 11. The Nationals shall follow the British Parliamentary format.2. 10. Teams ranked in the top 32 for the final series must meet the following criteria: 10. The draws for each round should be formed based on guidelines provided in the tournament rulebook.7. The finals series shall be in the form of a knock-out and the winner shall be declared the National Debate Champion. Composite and Swing teams will not be allowed to participate in. must not have been a member of the Adjudication Core of the Nationals on more than two earlier occasions.1. 11. 11. 10.the host from participating at future Nationals. Break cap is instituted at 5 teams.3. 11. The Adjudication Core must be compromised of a Chief Adjudicator and of four Deputy Chief Adjudicators (hereafter referred to as “DCAs”). This will require a two-thirds majority vote at a General Assembly.2.1. 10. The default number of silent rounds is 0. and will only be applicable for the Nationals to be held in the immediate future and not at the Nationals where the General Assembly is convened.1. The members of the Adjudication Core are to be selected via a vote to be held by the General Assembly. or broken into the Finals series of any major international tournament.3. Article 10 Debating 10. No debating member must have debated in more than five previous Nationals. and a Finals series of rounds which shall comprise the top 32 ranked teams as determined by the preliminary series. United Asian Universities Debate Championship. or break into. nominees: 11. To be eligible to be a member of the Adjudication Core. 10.5. Philippine InterCollegiate Debating Championship (hereafter referred to as the PIDC). 10.1. A preliminary series of at least 7 rounds in which all registered teams in the tournament will be allowed to debate. 11.3.3. The decision to include silent rounds will be determined by the council upon the confirmation of the organizing committee upon their capacity. 10. the Finals series. There shall be two series of debating.4.2.3.4. 10.3.3.1 and the team should represent that institution. All debating members of the team must be eligible as per Article 8. must have adjudicated at least in the Semi-finals or included in the Top 10 Best Adjudicators of the Nationals or the Philippine Inter-Collegiate Debating Championship. the next highest ranked team from the draw at the end of the preliminary series shall be pulled up to complete the group of 32 in the next available slot.3. 11. institution. or adjudicated in the Finals series of any major international tournament. or the World Debating Championships at least once in the last 2 years.

1.1.1.4. 13.2. debating coach or a trainer. as well as. The final composition of the Adjudication Core must be ratified by a majority vote of the General Assembly at the preliminary meeting of the next Nationals.1.Conflicts are defined as. and from debaters on the chair for each round they adjudicate 12.1. but not limited to: 13. while a trainee cannot participate in the determination of a result of a round but can provide feedback to an adjudicator or teams on his/her evaluation of the debate. 13.It is the responsibility of the Adjudicators and Teams to: s 13. The adjudicators will be assessed and graded on the basis of two components: 12. Octofinals should be adjed by a 3-man panel.1. The members of the adjudication core will elect among themselves a Chief Adjudicator. adjudicating debaters who either are or were in a legal or otherwise intimate relationship with the adjudicator or. 12. alert the Tournament Organizing Committee of any potential conflicts. The top 24 adjudicators break to the finals series. There will be no exceptions to this rule. Article 13 Conflicts of Interest 13. quarters by a 5-man panel. 13.1.1.1.2.3. 12.3.2.1. this is defined as being an employee expecting to receive/having received renumeration from the institution in the last year in any capacity. 11. adjudicating institutions with which the Adjudicator has a professional relationship. For the purposes of this policy. 13. remind the Adjudication Core of any conflicts which concern the institutions present at the tournament.2. set of questions relating to hypothetical debating scenarios and/or a basic set of tournament adjudication policies.1.1.1. An adjudicator can officially judge a round. and grand finals by a 9-man panel. adjudicating debaters from an institution in which the Adjudicator has debated or adjudicated for in the present or past. An anonymous written test which will require written evaluation of a taped or live debate.2. The adjudication core will be required to disclose the win-loss standing of every team to all teams and adjudicators after every preliminary round in the interest of transparency.1.2. including as a lecturer. . 13. All participants at Union-accredited tournaments will comply with the following code of Conduct.1. All adjudicators will be assessed and graded before and during the preliminary rounds.5. Reserve adjudicators will be declared and will adjudicate should a vacancy arise.2.1. Consolidated feedback obtained from chairs on panelists.6.1. and the results of this assessment will be used to determine who is ranked as an adjudicator or as a trainee during the course of the preliminary rounds.11. 12.2. a ratification will be called by the Executive Committee to fill the vacancy. 13. semifinals by a 7-man panel. Should a vacancy arise. Article 12 Adjudication 12. 12. and.2.1. 12. tutor.

1.1. 14.1.1.4.4. hear the speakers in reasonable silence.1. 13. disrupt or distract from another debater‟s speech or the adjudicator‟s comments. 14.1.2.1. and the Executive Committee Equity officer. race.1. 14. 14.1.3.4. treat the debate in a formal and professional manner.4.6.1.4.5. Debaters will not: 14. The tribunal should attempt to conciliate the dispute. 15.1.3.3.5. Observers will: 14. 14. allow bias or personal knowledge to influence their decisions.1.1. 13.3.2. each other. The Tribunal may make any of the following determinations: 15. and. All participants at Union accredited tournaments will comply with the following code of Conduct. 14.3. harass their opponents or the adjudicator.1. Article 14 Code of Conduct 14. The Tribunal must attempt to hear all parties to the complaint and give each party a reasonable opportunity to state his or her case. and the adjudicators with respect. culture.5. request and receive permission from both teams.2.2. disability.2. family. during or after the debate.13.1. 15. accept the adjudicator‟s decision. encourage and foster a spirit of fair play and good sport. and.1. 14.4. 14.1.1. 14.1. sexuality. 13.1. the Convener of the tournament.2.1. the Tribunal should make a determination.5.1.1. 14. 15. be sensitive when commenting upon physical or physiological disabilities.3. Any participant or Executive Officer may request a meeting of the Disputes Tribunal to hear a complaint in relation to the Code of Conduct.4. 14. 14. harass debaters and adjudicators before. religion. gender.1. respect the rules of the competition.1. Adjudicators will not: 14.1. use offensive language or behavior.1.1. make denigrating comments on the basis of age. 15. provide a form to all teams and adjudicators to register conflicts of interests prior to the commencement of the first round of debates. The Tribunal is comprised of the President (or any other member of the Executive Committee in his or her absence).1.1.1. 14.1. ensure conflicts are updated on the database promptly.2.1. limit their adjudications to a reasonable length.It is the responsibility of the Tournament Organising Committee to: 13.2. Where this cannot be done. 15.3.4.1.3.1. and.1.3.3. Adjudicators will: 14. and make constructive comments to assist the debaters. .3.2. That the party complained against should be issued with a warning. treat the occasion. Observers will not: 14.2.It is the responsibility of the Adjudication Core to: 13.3. Disputes Tribunal 15. and the adjudicator before recording any debate in whole or part.1.1. or 14.2.1. not allocate debates to an Adjudicator who is likely to be compromised by a conflict with an institution.4.1. and.6.1.2.2. Debaters will: 14.1. That the dispute should be disposed of without further investigation. 14. be aware of conflicts as notified by the Tournament Organising Committee or by the relevant Adjudicator. 14.

1 or 16.4. The Union may reverse the decision of the tribunal.3 or 16. Review of the decisions of the Executive and the Disputes Tribunal 16.2. vary or substitute any decision of the Executive Committee or the Disputes Tribunal with at least two-thirds majority.5. . or.5.5.3. Any delegate may request that any decision of the Disputes Tribunal should be reviewed by the Union. 15. 16. That the party complained against should have points for the particular debate deducted where the complaint has arisen out of conduct in a debate. 15.5. any participant dissatisfied with 16.3. That the party complained against should be expelled from the tournament. Any party disciplined under Article 16.4. 16.1. Any delegate may request that any decision of the Executive Committee should be reviewed by the Union.5. The Union may amend.15. Similarly. 16.4 may request the Secretary to call a meeting of the Union which will be convened as soon as possible.2 may request the Secretary to call a meeting of Union which will be convened as soon as possible.4.

9.2. The Union shall appoint a returning officer.2. The returning officer should not be a candidate for any position. records of participation from universities and individuals at each tournament.1.APPENDIX A. Vice-President 3.2.2.1. Equity Officer 3. Collect and maintain registration information.2.1. To provide a year-end report to the Union regarding the discharge of the duties of the members of the Executive Committee as described in item 8.7. Treasurer 3. training information.6. adjudicator rankings and test results from the host institution. Adjudication Officer 3. minutes from General Assemblies and Union Sessions.1. 1.1. Secretary 3. Establish and maintain the National Debate Union of the Philippines website.8. Candidates must be nominated for election by two delegates.1.2. 3. There shall be an National Debate Union Executive Committee 1. The Executive Committee shall carry out the following duties: 1. President 3. Publications Officer 4. 4.7.1. Constitution of the Union. Communications Officer 3. rules of the tournament. and records of all important matters brought to the attention of the Executive Committee. Establish the website as a center of information exchange concerning the upcoming Nationals.6. Decision Making Power of the Executive Committee 2. The committee shall carry out administrative tasks for the National Debate Union of the Philippines. These tasks include but are not limited to developing the Philippine debating and distributing debate related information to the Union's institutions.1. Duties and Functions of the Executive Committee 1. The Executive Committee shall execute decisions for the Union.5.2.2. 1. debating results.4.1.5.4.2. 1. The executive committee shall be composed of the following office holders : 3.1. Composition of the Executive Committee 3.1.3. The Executive Committee shall make decisions relevant to the discharge of its duties. 1. Maintain and review the rules of the tournament to ensure consistency with the evolution of debating styles and adjudication principles.2. . Assist in inviting universities to the tournament and provide information and advice to new institutions in establishing their debate societies 1. 1.8. Provide recommendations to the Union on significant issues based on Executive Committee meetings or discussions with members of the debating community.2. Develop the level of adjudication by involving alumni in conducting periodic adjudication seminars 1. Co-ordinate and conduct the Union meetings and sessions according to the guidelines specified in the Constitution.3.1.1. 2. Executive Committee Election Procedure 4.2. 1.National Debate Union Executive Committee 1.2.1.

1. 6.4.1.4. 6. 4.1. Co-ordinate special projects relating to debating and adjudication initiatives in the region. any person nominated to assume a vacated office.4. 6. Chair the Union Meeting.1. 6. a coin toss conducted by the returning officer will determine the successful candidate.5.1. Appoint a temporary Secretary among the members of the Executive Committee if the Secretary decides to vacate or is removed from office.3.3. The Secretary will: 6.3. 6. Act as tournament liaison for the Executive Committee with the host institution of the Nationals. The Vice President will: 6.4.6.3. 6.2.2.3. Chair the Disputes Tribunal.2. Hold a current version of the Constitution and distribute it to members when requested to do so. 6. The President will: 6. Co-ordinate correspondence between the Executive Committee and the . following the provisions of Item 10. Candidates will be allowed to make an election speech of two minutes duration each. 6. 6.3.4.2. Distribute minutes of the General Assemblies and Union Sessions to all Union members no later than one month after the final date of the relevant tournament. In the case of a tie.3.2.3. Co-ordinate the activities of the Executive Committee. 5.1. No individual should serve more than two terms in the Executive Committee in total.2.1.1. 5. Elected members of the Executive Committee shall assume office after one week following the elections.5. A secret ballot shall be conducted.3. Tenure of Office 5.1. In cases of resignation or vacancy of office.6. Act as a representative for the Union. Act as liaison to any other tournaments in the region seeking Union assistance.3. 6. and. 6. 5.5.1. 6. shall hold office only for the remaining period of the predecessor officer. 6.2. and.1.7.3. Distribute an updated copy of the Constitution within one month of any change. 6.2. Pass on to the next Secretary all Union records in their keeping.3 until a replacement is determined by the Executive Committee and confirmed by a Union Session.3. The temporary Secretary will complete the duties as outlined in 6. Election to office shall be determined by a relative majority (highest vote getter) where the position is contested. Record and hold the minutes of the Union Meetings as well as any meeting related to the Union.1. 6. 4. Duties of the members of the Executive Committee 6. Submit a report to the Union providing an overview of the activities of the Executive Committee and the Union. Will assume the responsibilities of the President in the eventuality that the President is unable to discharge his/her responsibilities.2. 6. All members in the Executive Committee shall hold office for one full year. 6. Be a signatory to the Union‟s bank account.

and. Consolidate the database of all past adjudication accreditation results / rankings obtained by all adjudicators at past Nationals. 6. 7.1.8. Keep the accounts of the Union including registration fees paid. Solicit contributions from alumni and current participants for periodic debate/adjudication articles.4.6. Suggest and implement debate and adjudication initiatives that address concerns and needs of minority groups. 7.4. 6.2.3. including the Nationals. and. The Treasurer will: 6.6.3. Be able to convene sessions to address these issues and if required.7. 6. The Publications Officer will: 6.1. Co-ordinate the distribution of debate related hard and soft paraphernalia to institutions from all Philippine regions.6. Hold all financial records of the Union.2. consolidate and provide content for the online debating information database.5. Work with adjudication representatives of other tournaments to adopt best practices where applicable. Will provide video debate support to distribute copies of debates to the member community. The Communications Officer will: 6. 6.2. Maintain the website of the Union and administer the online forums and mailing group.3. 6. and. and.6. 6. Such nomination shall be based on the recommendation of the vacating member. Ensure minority groups will be able to provide input into the decision making structures of the Union. 6. Be a signatory to the Union‟s bank account.1. 6. and. Ensure that all expenditure is authorized by the President.4.2.5. 6. 6. Own the debater and adjudicator tabulation rules and evaluate any proposals for change.7. Present a financial statement to the Union at the Main Meeting of all revenue and expenditure of the Union including receipts and invoices.1. 6.7.5.4. 6. 6.4. Investigate issues relating to discrimination in Union activities.3.5. 6.Union members. The Executive Committee shall be responsible for nominating to the Union a replacement for any vacant post. The Adjudication Officer will: 6. 6. present the Union with necessary motions to sanction associated parties. The Equity Officer will: 6.8.2. Own the definition of the adjudicator accreditation process and evaluate any proposals for change 6. Will provide website support for tournaments held by any institution in the region.3. Maintain a bank account in the name of the Union and deposit all monies received into this account.1.8.3.4. 6. 6.7.2. 6.5. A vacating member of the Executive Committee shall make several . Provide resources for debating and adjudication initiatives in the region.4. Keep a register of member institutions which contains the name and contact address of each member institution. 6.8.7. Gather.4.7. and.6.7. 6.4.5.1. Vacancy of Office 7. 6.5.4.

1. and. Dereliction of duties as enumerated in item 6.recommendations upon which the remaining members of the Executive Committee shall vote to determine such replacement.6.8. The following shall constitute as grounds for the removal of any elected officer in the Executive Committee: 8. 8.3. The complaint shall be forwarded to a Union Session with the Executive Committee‟s recommendation.3 of the Constitution of the Union 8.2. Violation of rules regarding the qualification.4. Any replacement as approved by the Executive Committee shall act only in acting capacity until confirmed by the Union through an online vote. 8.7.1. or host institution. the administration of the tournament. The remaining members of the Executive Committee may disregard the recommendations of the vacating member through a vote of simple majority by the remaining committee members. 7.1. A vote of simple majority of the Union is required for confirmation. 7.9. Acting or behaving in a manner likely to endanger the competition.4.1. Withholding of information requested by the Union or by members of the Executive Committee or by members of the organizing committee of the host institution wherein such information is necessary for the fulfillment of their respective duties upon which such failure proved to be detrimental to the Union.1. Falsification and distortion of any records held by the Executive Committee.1. Using the name of the Executive Committee without authorization. eligibility.1. All official representatives in the Union shall cast their vote under the model defined in article 5. expressly stating the request for removal of the officer. 8.1.5. Misappropriation of funds. A vote to remove a member of the Executive Committee shall require two thirds vote of the Union.1. fraudulent record keeping and disbursements of funds without the proper approval of the Executive Committee. Failure to implement the decisions made by the Union. Removal of Elected Members of the Executive Committee 8.1. Any replacement must be confirmed within six months following the selection made by the Executive Committee otherwise the replacement shall be deemed as confirmed. 8. 8. . Spread of false information. 8. A vote of simple majority of all members shall determine such replacement.1. 8.6.6. 8.3. A written complaint must be filed before the Executive Committee addressed to the President and the Secretary of the Executive Committee. 8.5. 8. The Executive Committee shall determine the validity of the complaint by discussion and a simple majority. The Executive Committee shall give a written notice to the officer cited in the written complaint. 7.5. 7.2. decorum or preparation for a debate. The defenses of officer cited in the written complaint must be attached to the files forwarded to the Union Session.3. 8. 8. 8.4.

5. Selection of topics/motions. In the case of five key processes being fulfilled. Tournaments will be granted a rating based on the level of compliance to key processes. Interaction of host with participants.6. 1.1. 1. . providing accommodation for participants. Tournament accreditation 1. 1. 1.1. Any tournament accredited by the Executive Committee must comply with a minimum of three key processes. the Executive Committee shall deem if requirements were met and award a tournament accreditation rating.APPENDIX B . 5 stars will be awarded. 1.2. Bidding for the hosting of a tournament. Tournament Accreditation shall be measured along the following key processes: 1.5. Upon obtaining the required information.2. The tournament organizers are required to provide the Executive Committee with evidence on how the relevant processes under which they are applying for accreditation were handled in the tournament. 1.4. The Nationals must comply with all seven key processes.3.Accreditation of tournaments by the Union 1.6. 1.7.1. Tabulation processes. conducting socials events during the tournament 1.3.1.1.1.4. Registration processes and registration fee. 1.6.1. 1.1.1. Public post-tournament review. 1. Selection of Adjudication Core.1. The Executive Committee will provide a detail of the expectations of minimum standards for each process on their website. 1. The Executive Committee can appoint an external reviewer (who is not a member of the host institution) of the tournament from among the tournament's participants to endorse this information.

Sign up to vote on this title
UsefulNot useful