Microsoft Office 2010 Technical Preview Reviewer’s Guide

July 2009

Contents
Introduction ....................................................................................................................................................................... 1 Overview of the Microsoft Office 2010 Technical Preview .......................................................................................................................1 Microsoft Office 2010 at a Glance ................................................................................................................................... 5 Bring Ideas to Life.....................................................................................................................................................................................................6 Enable People to Work Together More Effectively................................................................................................................................... 32 Anywhere Access to Your Work ....................................................................................................................................................................... 43 What’s New in Office 2010 by Application .................................................................................................................. 48 Access 2010 ............................................................................................................................................................................................................. 48 Excel 2010................................................................................................................................................................................................................. 53 InfoPath 2010 .......................................................................................................................................................................................................... 57 OneNote 2010 ........................................................................................................................................................................................................ 60 Outlook 2010 .......................................................................................................................................................................................................... 65 PowerPoint 2010.................................................................................................................................................................................................... 69 Publisher 2010 ........................................................................................................................................................................................................ 75 SharePoint Workspace 2010 ............................................................................................................................................................................. 80 Word 2010 ............................................................................................................................................................................................................... 85 Conclusion........................................................................................................................................................................ 90 Feature Availability/Disclosure/ Known Issues ............................................................................................................ 91

Introduction
Overview of the Microsoft Office 2010 Technical Preview
We in the Office team are incredibly excited to bring you this early peek into the next major release of Microsoft® Office. As we’ve crossed this important technical preview milestone, we’re happy to share this information with you. Do keep in mind, this is still an early peek; there are places where the paint and polish are missing. Despite that, you should be able to get a good idea for how exciting this release will be. We believe Microsoft® Office 2010 raises the bar for what the best productivity experience can be, across the PC, phone and browser. With over 500 million customers worldwide, the amount of data we receive is staggering. We are constantly analyzing that data to improve the products and deliver to you a consistently better experience version over version. We have two primary objectives. First, we focus on building all of the essentials for the way you work today, and we make sure that those work the way you expect. Second, we think about the way you will want to work tomorrow, and we build tools that anticipate your changing needs.

Today’s essentials are things such as copy and paste. Nearly 20 percent of the clicks in Microsoft Office are around copy
and paste. Even though we support hundreds of clipboard formats across Microsoft Office to give you the highest-fidelity copy-and-paste experience, we know that a lot of times the thing you do right after pasting is hit Undo. Paste Preview in Office 2010 gives you an advantage. When you see a format you weren’t anticipating, you don’t have to hit Undo. Just try a different format, and you’ll probably get what you expected.

Page 1 of 92

Today’s essentials also include printing. We know that 60 percent of people print an average of 60 times per month. Even
in this digital decade we are far from being paperless. The Ribbon was a great enhancement to help people use more of the tools available inside their documents. To complement that, we are introducing the Microsoft® Office Backstage™ view to help people use more of the tools available outside their documents. For printing specifically, the Backstage view combines the most common print options together with Print Preview to save you from clicking through several dialog boxes.

E-mail is essential. Think about how e-mail has become a lifeline for you or your company. We know the average person
reads about 1,800 messages per month and deletes about 1,500 of them. Even though e-mail is so important to you, don’t you wish you could spend less time managing it? The answer isn’t to throw it all in one flat folder with tags. In Microsoft® Outlook® 2010 and Microsoft® Exchange Server 2010 we’re greatly improving Conversation View to help condense the size of your Inbox. We’re adding a Clean Up tool for conversations, so that all the redundant parts of messages can go away, leaving just the unique responses behind. You can also Ignore all current and future conversations with one click. And we’re adding customizable Quick Steps to help you turn those common multistep tasks into simple one-click actions.

Data visualization is essential. Turning numbers into pictures helps us all make sense of the world. Microsoft

®

Excel® first

had 3-D charting in 1990. In Office 2007 we totally revamped the chart engine to bring rich, dynamic charts and new chart types that are now becoming the standard for how people visualize their results. We’re improving things even more in Microsoft® Excel® 2010 with things such as Sparklines, which quickly summarize data in small spaces, giving you a better way to spot trends across sets.

Collaboration is essential. While each of us can do a lot on our own, our best work often comes when we can harness the
power of teams. Microsoft SharePoint® Server is fast becoming a popular collaboration platform. SharePoint will be at the center of how you use Microsoft Office 2010. It will feature the same Ribbon interface as applications like Microsoft® Word

Page 2 of 92

2010 and Excel 2010. It will be the jumping-off point for viewing Office documents in the browser. And it will make its own leap forward in data visualization with Microsoft® Visio® services for dynamic data-driven diagrams.

We aim to deliver the essentials better than anyone else. But we also recognize that your needs are changing. Things
that may seem advanced today become essentials tomorrow. In 1991 Microsoft Word was the first word processor to support drag and drop — a feature that fundamentally changed the way people interacted with productivity software. Now we all look at drag and drop and can’t remember a time when it didn’t exist.

Tomorrow, we’ll look back and not be able to imagine life without Microsoft

®

OneNote®. Already it’s changing the way

people work. At Microsoft Corp. we saved over $1 million this past year converting paper training resources to digital notebooks. Many of our managers are having better dialogues with their employees by using OneNote. Our teams are building digital repositories for ideas and making institutional memories permanent with OneNote. With Microsoft® OneNote® 2010, we can see multiple authors working on the same surface, adding different types of content. We can use Version History to see past versions of the pages. We can pivot by tag or by author. We can even apply the power of search to look across our entire archive of thoughts, ideas, meeting notes, conversations, and even images and audio clips. Tomorrow, you will have a much better experience as you transition across desktop and Web. Today, very few people use Web-based productivity applications in any serious way. Tomorrow, it will be an integral part of your total experience. What matters to you are the document and the tools you use to create it. You shouldn’t have to worry: Am I plugged into the network? Do I have my PC? The Microsoft® Office Web Apps give you more flexibility to stay connected to your work over the Web. We did the hard work of preserving document fidelity, so you don’t have to do the hard work of fixing it up time and again. Word renders beautifully and will let you make quick edits on the fly. You can trust that your document will still look beautiful when you are back at your desk. Excel makes it easy to view, edit, and even collaborate on the Web, giving you confidence that your data is always close at hand.

Page 3 of 92

And tomorrow we’ll be even more mobile. Today, we all rely on mobile devices for communication and living that “always
on” lifestyle. But e-mail is only part of the picture. Your documents are landing in Microsoft SharePoint Server and you need to be able to see them when you have to make that last-minute review. Microsoft Office Mobile will bring you the capability to see those documents on your favorite Microsoft® Windows Mobile® Smartphone.

Page 4 of 92

Microsoft Office 2010 at a Glance
So taking all this in — customer feedback, research into marketplace changes — Office 2010 is designed to give you the
best productivity experience across the PC, phone and browser. It will help you get things done more efficiently and will give you a boost by providing the tools you need to truly bring your ideas to life, helping you work with others more effectively, and enabling anywhere access to your work. The section that follows represents just some of the benefits you’ll find in the Technical Preview release of Office 2010. For a more detailed list of available new features by application, please reference the What’s New section at the end of this guide. Many of the features in Office 2010 can be found consistently across multiple applications. The goal is to help ensure you have the tools you need when you need them while removing the hassle of learning new features over again when working between applications. Look for the Office 2010 product icons in the following sections to see where you can find the features described.
Microsoft® Excel® 2010 Microsoft® InfoPath® 2010 Microsoft® Office Communicator 2007 R2 Microsoft® OneNote® 2010 Microsoft® PowerPoint® 2010 Microsoft® Publisher 2010 Microsoft® SharePoint® Workspace 2010 Microsoft® Word 2010 Microsoft® Access® 2010 Microsoft® Outlook® 2010

Page 5 of 92

Bring Ideas to Life
Microsoft Office 2010 enables you to express yourself in more creative ways. Enhanced visuals mean you don’t need to
be an expert to deliver polished and professional documents. Combine pictures, text and videos to grab your audience’s attention and inspire them with your ideas. Make an impression with your numbers using new at-a-glance visuals, time-saving reports and accessible business intelligence. Here are some examples of how working in Office 2010 makes you more productive than ever before:

Improved! Edit Pictures Right Within Select Microsoft Office Applications Save time and money by applying artistic effects to pictures without using additional photo editing programs.
Edit images without ever leaving the application. It’s a great way to transform your familiar pictures into new vibrant pieces. Available In:  To find the new photo editing tools, select or insert a picture. The Picture Tools Format tab appears automatically when an image is selected and displays all of your photo editing tools.  Distinctions per product can be found in the Product-Specific Highlights table located on the following page.

Quick Tip

Page 6 of 92

Choose from a variety of artistic effects .

Product-Specific Highlights

  

All new artistic effects, such as marker, line drawing, blur, glass and pastels. New correction tools, including sharpen, soften, and improved brightness and contrast. All new color tools, including color saturation, color tone and an improved recolor tool.

 

Improved crop and background removal tools allow for quick picture formatting. Improved picture styles include the ability to convert your pictures directly into SmartArt™ graphics, such as several new, photo-centric SmartArt layouts.

Improved pan, crop and zoom features enable you to easily swap out pictures while preserving the look and layout of your document.

New picture captions allow you to choose from a variety of layouts such as placing the caption at the top, bottom, or sides of your photos, or overlaying text.

Page 7 of 92

New! Embed, Edit and Manage Video Within PowerPoint 2010 Visualize putting together an amazing presentation.
Edit your videos right in PowerPoint 2010 — no additional software required — so you can make your media fit your message perfectly, without interrupting your creative flow.

Choose from a variety of video editing and formatting tools.

Page 8 of 92

Audio and video formatting makes it easy to work with video files. Break your file into smaller, more manageable pieces or reduce the file size for simplified sharing. And, take advantage of several new features to help you present your media most effectively:  Video triggers. Schedule an animation to appear at a certain point in your video, so your audience can easily follow along.  Video trim. Quickly and easily trim your video so your audience only sees what you want them to see.  

Quick Tip

Available In: You can find all the video editing features when you add in a video. To add a video, on the Insert tab of the Ribbon, in the Media group, click Video. Then click Video from File to find and insert your video. The Video Tools Format and Edit tabs appear automatically when a video is selected.

Trim videos right within PowerPoint 2010.

Page 9 of 92

Video controls. As a presenter, you can pause, rewind, fast-forward and stop audio and video content without leaving slide show mode during your presentation. Media compatibility optimization. Access video or audio elements during your presentation by simply clicking on your video link as if you were launching your video. Use Optimize Media Compatibility to change video in your presentation into a format that will play in more places. More format flexibility. Insert a core set of audio and video formats with no additional software or installation necessary. Supported video formats can be extended by installation of DirectShow codecs available from third parties (fees may apply). Specific formats supported out-of-box will vary with operating system. Example supported formats include AVI, WMV, WMA, MP3, MOV, and H.264. Video tools. Add fades, video effects, video styles and more.

Add video s tyles and effects. Your effects are retained while the video plays.

Page 10 of 92

New! Analyze Data and Create Compelling Visualizations Using Excel 2010 Turn complexity into clarity.
New options in Excel 2010 let you quickly visualize and comprehend data:  Sparklines. Sometimes, numbers speak for themselves. At other times, charts or graphs can effectively provide or supplement information. With Excel 2010, you can take advantage of numbers and charts within the same cell. Sparklines are small charts in a worksheet cell that provide a clear and compact visual representation of your data. You can use them to show trends in a series of values, such as seasonal increases or your monthly expenditures. You can also use them to highlight maximum or minimum values. By positioning a Sparkline near its corresponding data, you can increase the impact of that data.

Inserting Sparklines next to data can provide more context for numbers.

Page 11 of 92

Slicer provides a rich visualization of your PivotTable view so that you can dynamically segment and filter the data to display just what you need.

Use Slicer fil ters to display and analyze the right data points quickly.

 

Search Filters in your tables and PivotTables make it easier to look through large amounts of data. Enjoy more interactive and dynamic PivotCharts. You can quickly gather more insights within your PivotCharts. Slice and dice data directly in a PivotChart, independent of PivotTables, to analyze and capture the most compelling view for your numbers. Improved Conditional Formatting is now even more illustrative in Excel 2010. New options let you quickly visualize and comprehend data. Find more styles, icons and data bars as well as the ability to highlight specified items (such as the maximum/minimum value) in a few clicks. Improved SharePoint Excel Services lets you share your easy-to-read spreadsheets with your team while maintaining a single version of the workbook. Your colleagues can enjoy (yes, enjoy) the same powerful sorting and filtering capabilities found in Excel 2010, with the same fidelity as in the desktop application, in a browser.

Page 12 of 92

“Project Gemini,” an add-in feature for Excel 2010, lets you experience lightningfast manipulation of large data sets (often in millions of rows), streamlined integration of data and the ability to effortlessly share your analysis through SharePoint 2010. (Requires a free, separate download.) 

Quick Tip

Available For: Get the "Project Gemini" add-in feature for Excel 2010 by preregistering for SQL Server 2008 R2 CTP2 at: http://www.microsoft.com/sqlserver/2008/en/us/r2.aspx

Model and share powerful analysis from your desktop with the “Project Gemini” add-in for Excel 2010 and SharePoint Server 2010.

Page 13 of 92

New! MailTips, Quick Steps, and Conversation View in Outlook 2010 Be the master of your information, not the other way around, with new e-mail shortcuts and views.
Outlook 2010 was made to help keep you connected and organized. It’s redesigned to manage the vast amounts of information coming at you every day from multiple sources. New options and shortcuts help keep your inbox efficient and under control with familiar and powerful security tools. Improved connectivity with Microsoft Exchange will support the use of multiple Exchange accounts in Outlook 2010, making it simple for you to manage several accounts in one place. Outlook 2010 together with Microsoft Exchange provides a scalable, high-performance communications infrastructure that is at once easily managed by IT and simple to use for the business professional. Advanced e-mail management tools for both IT departments and the people they support make this combination a smart choice for organizations of any size.

MailTips alert you when you are about to send an e-mail to the following:  A large distribution list — avoid spamming a large audience with unnecessary messages.  Someone who is out of office — save time from sending e-mails that won’t be responded to in time for your deadlines.  External parties — help prevent sending confidential information outside the company.  

Quick Tip

Available In: IT departments in organizations can configure MailTips according to a wide variety of options. Exchange 2010 is required.

Page 14 of 92

MailTips can help you prevent sending e-mails to unintended recipients .

Compliant and security-enhanced messaging is simple and effective across the organization using Outlook 2010 and Exchange 2010. Tools such as Retention Policy and Automated Policy Application using Windows Rights Management Services allow corporate messaging to be encrypted, transmitted and retained. Quick Steps let you take the multi-command tasks you perform most down to just a single click:  Spend less time in your inbox or calendar by reducing the number of clicks needed to take action.  Forward an e-mail to people with an embedded task, file a note into a specified folder and reply to it, schedule a team meeting, and do more in a flash.  Avoid searching for commands by keeping your favorites front and center, and grouped together.   Available In: Look for Quick Steps on the Home tab of the Ribbon, in the Quick Steps group. Use pre-defined Quick Steps, customize them in a few easy steps, or create your own Quick Steps.

Quick Tip

Page 15 of 92

Find Quick Steps on the Home tab of the Ribbon . Easily customize Quick Steps to speed e -mail processing.

Conversation View helps you save time managing your e-mail. Get straight to the relevant facts. Conversation View improves the tracking and managing of related e-mails while saving valuable inbox space and letting you manage large amounts of e-mail with ease. Entire conversations can be condensed and categorized, or even ignored, with a single click. Outlook 2010 turns dozens of e-mails into just a few conversations to reduce information overload.   Available In: Delete entire conversation threads in seconds. Outlook 2010 defaults to Conversation View for every folder you create.

Quick Tip

Page 16 of 92

Clean up an entire conversation in just a few clicks.

Page 17 of 92

New! Paste Preview for Office 2010 Seeing is believing.
Just like you can review your bill before you sign it or sample a fine bottle of wine, you can preview your formatting before committing to it and impress your audience with the results. Paste is the most frequently used Microsoft Office command. To make those clicks count, we created Paste Preview so you can see what your additions will look like before you drop them in. No more undoing and manually formatting after you have pasted. Paste Preview will enable you to get it right the first time:  Reuse content to easily ensure that the object selected appears exactly as intended, resulting in consistent, professional-looking documents.  Paste Options items change contextually to best fit the content you are reusing.    Available In: On the Home tab, in the Clipboard group, click the arrow beneath the Paste button to view Paste Options. Then, hover over Paste Options to preview results before pasting. ScreenTips provide additional information to help you make a decision. The Paste Options gallery can be accessed after pasting. Click the icon that appears when you paste to expand Paste Options. Or, if you prefer to use the keyboard, press CTRL to expand Paste Options and then use the left and right arrow keys to move through the options.

Quick Tip

Page 18 of 92

Preview formatting before committing. For example, the options shown here enable you to paste tables to appear as you intended.

Page 19 of 92

New! OpenType Typography from Publisher 2010 and Word 2010 Put your own flourish in your documents and publications by getting the most out of OpenType fonts.
Give your publications and documents that extra something special with new OpenType typography features that improve the typography capabilities in Publisher and Word. Ligatures, Stylistic Sets, and more provide simple but effective ways to add a new look to text when using OpenType fonts. For example, try existing fonts such as Calibri, Corbel, and Cambria. Or try Gabriola, a new font in Office 2010 that offers a rich array of Stylistic Sets.     Available In: In Word 2010, on the Home tab, in the Font group, click the dialog launch icon. In the Font dialog box, click the Advanced tab. In Publisher 2010, select text within any text box. Then, on the Text Box Tools Format tab, explore the options in the Typography group. Available options vary by font. Distinctions per product can be found in the ProductSpecific Highlights table located on the following page.

Quick Tip

Page 20 of 92

Add a new level of sophis tication to your publications and documents with Stylistic Sets.

Product-Specific Highlights

   

Ligatures. Stylistic Sets. Alternate Number Forms and Number Spacing. OpenType kerning.

     

Ligatures. Stylistic Sets. Number Styles. True Small Caps. Stylistic Alternates. OpenType kerning.

Page 21 of 92

Improved! Search Navigation and Info Capturing for OneNote 2010 OneNote already helped organize your multi-person projects. Now it’s even easier.
Keep the right details in the right place by capturing and searching all types of content with OneNote 2010. Improved search navigation provides quick access to your information with a single click:   See search results as you type to quickly narrow selection. A new smart ranking system learns from past choices and prioritizes section names, page titles and recent picks. Properties such as author, date, tag name, section and notebook names can all be used to find your search results. Jump to anywhere in your notebooks with OneNote Search. Document ideas and notes quicker with new editing tools:  Quick filing. With OneNote 2010 you can organize information from multiple sources — documents, Web pages, and email messages — and file it into a OneNote 2010 notebook with just a few clicks, reducing time spent transferring data from one notebook to another. An improved experience lets you quickly determine where to file information.  Linked Notes. As you take notes, OneNote 2010 automatically links to the application that you referenced, including Internet Explorer, Word 2010 or PowerPoint 2010. An icon is placed inline to indicate the referencing application. Everything you add to OneNote 2010  automatically links to the right place in the source material. Available In: To view your Linked Notes, simply click an application icon in your notes. OneNote 2010 will take you to the exact spot you referenced.

Quick Tip

Page 22 of 92

Improved search navigation in OneNote filters through multiple types of content and shows you search resul ts as you type.

Page 23 of 92

New! Spot Trends Quickly to Gain Insights in Access 2010

Conditional Formatting, similar to what you would find in Excel, makes it easier to communicate your analysis more clearly by using professional-looking data bar charts. Whether you’re creating a report or reading it, formatting helps you easily spot trends and make better, faster decisions:  Add data bars, maximum/minimum icons and more.    Use rules to define the values to highlight. Gain insights from complex lists of data. Easily convey insights to others.  Available In: Forget the learning curve. Out-of-the-box templates and reusable components make Access 2010 a fast and simple database solution.

Quick Tip

Use Conditional Formatting in Access 2010.

Page 24 of 92

New! Forms Designer in InfoPath 2010 Streamline your business processes — make forms that function, and save your organization time and money.
Collect better info, faster: InfoPath 2010 streamlines business processes. Easy-to-make — and easy-to-use — electronic forms help reduce redundant data entry and raise the quality of the data you collect.  Work with InfoPath 2010 client forms online or offline to complete forms, even if you’re not connected to your company’s network.  With the push of a button, the designer automatically generates great-looking forms  based on SharePoint regular or external lists, new pre-built rules, form layout sections, styles and more.  open and fill out a form.   Help is always close at hand with form data validation, ScreenTips and Conditional Formatting. With InfoPath 2010 and SharePoint Server 2010, all browser-form content is now Web Content Accessibility Guidelines (WCAG) 2.0 AA-compliant and accessible to people with disabilities.   Work online or offline with a native implementation of forms in SharePoint Workspace 2010. InfoPath 2010 now helps ensure business process information integrity by preserving forms content via support of digital signatures. Available In:
To fill out a form that someone designed for you, find InfoPath Editor under Microsoft Office programs on the Windows Start menu.

Quick Tip

Fill out a form in a straightforward way — via InfoPath Editor. We removed all the extra tools for people who just want to

Page 25 of 92

Learning to use InfoPath tools is a breeze with the familiar Microsoft Office interface, including benefits such as a spelling checker, font formatting, improved cut and paste, and other tools. Use InfoPath 2010 forms inside Outlook 2010 messages, and easily collect data in a desired form in a centralized place (a SharePoint library or a database). Create an XPS or PDF version of your completed InfoPath 2010 form for ease of archiving.

Straightforward forms design in InfoPath 2010.

Page 26 of 92

New and Improved! Ribbon All the tasks you need are right at your fingertips for enhanced productivity.
The Ribbon was introduced in Office 2007, when it decorated a few Microsoft Office applications. It made the commands and tools available more visible and easier to access so you could focus on your content. In Office 2010, every application now has the Ribbon, including favorites such as OneNote 2010, SharePoint Workspace 2010 (formerly known as Microsoft Office Groove 2007), InfoPath 2010, and the new Office Web Apps. The Ribbon brings new features such as Quick Steps in Outlook 2010 to your attention. Through detailed and extensive research we have learned the commands people use most, the sequence in which people commonly use them, and which commands are accessed through the toolbar, mouse and keyboard. Based on that research, we updated the Ribbon from applications in the Microsoft Office 2007 suites and made commands easier to find. This helps you have a better experience and helps you get more tasks done in less time across all Office 2010 applications.   Improved For: The Ribbon is contextual. New tabs appear based on selected objects such as tables or pictures. Ribbon tabs can be customized or replaced with your own custom tabs. Through the Options menu in Backstage view, you can easily create new tabs that bring together your favorite commands and groups. Or, customize existing tabs to fit your needs. New For:

Quick Tip

Page 27 of 92

The Ribbon appears in all Office 2010 applications, making everyone more produc tive.
Sh ow n h er e (f r om t op t o b ot t om ) : P ubli she r , On e N ot e , Sha re P oint Wo rks pac e , and I nfoP at h .

Page 28 of 92

New! Microsoft Office Backstage View Find everything you need all in one place. No pass necessary.
Backstage view was designed using data on product feature usage generated by the Customer Experience Improvement Program. Related but separate tasks are brought together. For instance, printing tools — previously spread across several commands — are all together on one cozy clickable Print tab within Backstage view. Backstage view is extensible. For businesses, IT can incorporate work and information flows from other systems and highlight them right within the most useful Microsoft Office application. For example, Backstage view lets you bring those back-end accounting or HR workflows right into Office 2010. Backstage view—both simple and powerful to use:  Find commonly accessed commands when  Now, when you click the Office button (which appears to the left of the Home tab on the Ribbon), up pops Backstage view — a single point of reference for essential information.  Distinctions per product can be found in the ProductSpecific Highlights table located at the end of this section. opening or finishing a document, including opening new or existing files, defining document properties, and sharing your information.  The Ribbon, Mini-Toolbar and Live Preview all help you work in your documents; Backstage view helps you work with your documents.  Assign metadata to a file, check for accessibility, or make sure it’s finalized and ready for prime time. Available In:

Quick Tip

Page 29 of 92

Preview exactly what will print using Backstage view .

Product-Specific Highlights

Backstage view replaces the traditional file menu to let you share, print and publish with just a few clicks.

If printing or e-mailing just isn’t fast enough, speed things up and share your desktop instantly while you co-author. Check colleagues’ online status, and if they’re around, just drop the document into an instant message or share your desktop.
1

Find Automatic Replies (Out of Office), Mailbox Cleanup, and manage voice mail.

1

Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

Page 30 of 92

New! 64-Bit Scalability for Microsoft Office 2010 Power users: This is for you.
Take advantage of the 64-bit version in Excel 2010, for example, as it harnesses the power of 64-bit machines to create even bigger, more complex spreadsheets. Excel 2010 offers 64-bit scalability for the Excel guru or analyst working with massive, memory-intensive datasets, and provides support for gigabyte-sized spreadsheets.  Select 64-bit during installation. Available For:

Quick Tip

Maximize new and existing hardware investm ents with 64-bit versions of Office 2010 applications.

Page 31 of 92

Enable People to Work Together More Effectively
Office 2010 is more powerful than ever when combined with SharePoint 2010 for businesses and institutions or Windows
Live™ for personal use. In Office 2010, you can connect, share and accomplish more with the ability to work on projects together with people online in real time, no matter where they are. Common features among multiple applications mean less time struggling to find the tool you need and more time working on the project at hand. Here are some examples of how working together with people is more efficient and saves time in Office 2010:

New! Co-authoring in Office 2010 Work together without waiting using this breakthrough technology.
Co-authoring in Word 2010 is a project leader’s best friend. Connecting multiple team members on a single project in real time makes coordinating changes and meeting deadlines a snap. Each person on your team can work on their section of your Word 2010 document, online simultaneously. Edits are highlighted so you can easily see what’s been changed.   Available In: For businesses: SharePoint 2010 is required for access. For personal tasks: Office Web Apps can be accessed through the Windows Live services offering, using a Windows Live ID. They will be available at a later date during the Technical Preview, with limited functionality during this milestone.  Distinctions per product can be found in the Product-Specific Highlights table located in this section.

Quick Tip

Page 32 of 92

When team members are working on a Word 2010 document, their name and icon show you what section they’re editing. And, with Office Communicator installed, it takes just a click to call or instant message them with vital (or just nosy) questions.2

View others who are co-authoring the same document, see their changes and communicate with them.

2

Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

Page 33 of 92

Product-Specific Highlights

 

Multiple authors using the Word 2010 desktop application can edit a document at the same time. Block authors from sections of your document when you edit. Automatically sync your offline changes when you’re back online.

Multiple authors using the OneNote 2010 desktop application or Microsoft OneNote Web App can edit a notebook at the same time.
® ®

  

Automatically sync offline changes when you’re back online. See who else is using a notebook and what they’re doing with it, with author indicators. Keep track of who has changed what and when, and restore changes and deletions from the Recycle Bin, with version history.

 

Your changes are available to others when you save and others get your changes when they save. View presence information so you can see if the co-author is online and launch a full conversation while working on the document together.
3

Changes sync in near real time without you having to save.

  

Multiple authors using the Microsoft Excel Web App can edit a spreadsheet at the same time. Automatically sync your offline changes when you’re back online. Changes sync in near-real time without you having to save.

®

®

  

Multiple authors using the PowerPoint desktop application can edit a presentation at the same time. Automatically sync your offline changes when you’re back online. Your changes are available to others when you save and others get your changes when they save.

3

Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

Page 34 of 92

New! Streamlined Communications The presence icon is the key.
Presence information is consistent throughout several Office 2010 applications. View the availability of a person while co-authoring your document in Word 2010 or reading your e-mail in Outlook 2010. Initiate a conversation without the need to switch applications.  Available In: Get used to this adorable little button. You’ll see it in your favorite Microsoft Office applications beside a person’s name when they are available. Hover over it to open a menu of communication options including the person’s availability, status and ways to contact them.  Click to expand a menu revealing a full information card with a person’s contact details and organizational hierarchy.   Launch into a conversation via instant messaging or email or click to give them a call. Microsoft Office Communications Server 2007 R2 and Microsoft Office Communicator 2007 R2 are required for presence, real time communications and desktop sharing capabilities.  Distinctions per product can be found in the ProductSpecific Highlights table on the following page.

Quick Tip

Hover over your contact to open a menu of communication options or click to expand for more details.

Page 35 of 92

Product-Specific Highlights

See presence information, and click to communicate within a document in co-authoring. Hover over the presence icon to display a quick connect menu to initiate a conversation without needing to switch applications.

  

See your Communicator buddy list in Outlook and click to initiate a real-time conversation with them. See presence along with search results while looking for a contact. Hover over a presence icon to display a quick connect menu that can be used to initiate a conversation from Outlook.

View the availability and click to communicate with your buddies when Smart Tags are enabled within Word 2010. Smart Tags visually indicate personal names automatically.

See presence information, and click to communicate within a document in co-authoring. Hover over the presence icon to display a quick connect menu to initiate a conversation without needing to switch applications.

Hover over a presence icon to display a quick connect menu that can be used to initiate a conversation from SharePoint Workspace.

Page 36 of 92

New! Free Your Lists & Libraries (and Yourself) from the Chains of SharePoint Server With SharePoint Workspace 2010
Save your server-based documents onto your PC and take them with you. View and edit your content offline, then sync your changes onto the server when you’re back in the office. You can even access enterprise data that is linked to back-end systems while you’re out. Take SharePoint on the go with SharePoint Workspace 2010:  With a few simple clicks from SharePoint Server 2010, sync libraries, InfoPath forms and lists directly to your PC.  Use Windows Search to find content you have taken offline in SharePoint Workspace 2010.  Have the freedom to work and access your information from wherever you are, even when you’re not connected.  Sync only changes and the between server the desktop precious  application saving   Available In: SharePoint Workspace is the next generation of Groove. It is available as part of Office 2010 and as a standalone product. SharePoint Workspace is included in the Technical Preview. However, the features that allow you to take server content offline have a dependency on SharePoint Server 2010, which will be available later this year. You can still use the Groove functionality to create peer workspaces today.

Quick Tip

bandwidth and time. Access enterprise data offline wherever you are. Add and edit records, and synchronize those changes to SharePoint when you connect again (available to those who use Microsoft Services). SharePoint Business Connectivity

Page 37 of 92

Select content to take offline; efficientl y sync changes only.

Page 38 of 92

New! Broadcast Slide Show in PowerPoint 2010 Beam your brilliant presentation all over the world, instantly.
Broadcast Slide Show in PowerPoint 2010 lets remote audiences view your presentation in their browser window — whether or not they have PowerPoint installed on their computer. Just send out the slide show hyperlink via instant messaging or email. You can broadcast your presentation inside your company’s firewall using SharePoint Server 2010 or externally using Windows Live. It’s near-real-time show and tell.  Share your slides without disrupting your meeting — broadcast your slides from within the Slide Show tab of the Ribbon in PowerPoint 2010.  No need to worry about what broadcasting tool your audience has.  There is no need to e-mail a huge file to your audience, and you don’t have to worry about delays or cluttered e-mail boxes.  Your content can be controlled by allowing it to be shown without giving access to the PowerPoint file.  Available In: This feature requires Microsoft SharePoint Server 2010 for business use or Windows Live for personal use.

Quick Tip

Page 39 of 92

Share a presentation with others instantl y.

Page 40 of 92

New! Instantly Share Your Document Using Office Communicator 2007 R2 and Backstage View.
There’s no “I” in team, so why keep all those documents to yourself? Start a sharing session with a couple of clicks in Backstage view. Your colleagues will get a clear view of the application and instantly see the changes you make.  Search and find contacts to share your document with, and if they’re available, send an instant message or share your desktop.  Attendees see the application, and the changes made, virtually instantaneously.    Available In: Send documents with instant messaging. Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required. Desktop sharing is currently enabled. This is the ability to share your entire desktop rather than a specific application.

Quick Tip

Page 41 of 92

Start sharing from right within Office 2010 applications.

Page 42 of 92

Anywhere Access to Your Work
Office
2010 gives you a familiar and intuitive experience across personal computers (Windows and Macintosh), Smartphones and browsers so that you have the freedom to use Microsoft Office from more locations and devices. Here are examples of how staying connected to your work and team has been made so much easier in Office 2010:

New! The Office Web Apps Work online from anywhere, in multiple browsers, on virtually any computer.
The Office Web Apps give you a familiar Microsoft Office experience when you are away from your Microsoft Office applications on your computer. The Office Web Apps allow you to work with your Microsoft Office files from more places and on more devices — Macs included — by providing browser-based viewing and lightweight editing of Word 2010, Excel 2010, PowerPoint 2010 and OneNote 2010 files.   Available For: For businesses: The Office Web Apps require Microsoft SharePoint 2010. Open your Word, Excel, PowerPoint, and OneNote files from a site running the Office Web Apps, by selecting Open in Web from the dropdown menu next to the file. For personal tasks: To use the Office Web Apps, you must have a Windows Live ID. The Web Apps will be available through Windows Live at a later date during the Technical Preview, and will have limited functionality at that time.  Distinctions per product can be found in the Product-Specific Highlights table located in this section.

Quick Tip

Page 43 of 92

Leave your computer behind knowing that you’ll still have online access to your work and to the core set of Microsoft Office tools. Your ability to collaborate and share documents doesn’t come to a standstill when you’re away from your Microsoft Office applications on your computer. Sharing is also made easier. When you send your colleagues and friends a link to files you want to share with them, they can open these files directly from a browser without worrying about what version of Microsoft Office they are using on their computer.

Find lightweight editing, a familiar user interface and high-fidelity viewing with the Office Web Apps.

Page 44 of 92

Product-Specific Highlights

   

Experience the familiar look and feel of Microsoft Office. High-fidelity viewing in a browser (Internet Explorer, Firefox and Safari) so everything looks just as you pictured it. Edit documents without worrying about data/formatting loss. Formatting retained when you copy and paste within the Office Web Apps and from other Office applications.

  

Background proofing capabilities include auto-correct, spelling checker, auto-numbering/bulleting and undo/redo. Insert pictures, charts and tables into your projects wherever they’re needed. Save directly from the desktop applications to the Web in the Windows Live offering.

 

Use essential authoring capabilities such as tables, bullets and styles. Consistent user interface with the Word desktop application.

 

Multiuser co-authoring — more than one person can edit data at the same time. Use the same formulas you know from the Excel desktop application and get the same results.

  

Slide shows are high fidelity and include builds and animations. In-browser and full-screen Slide Show views. Editing tools include the ability to select a theme, apply slide layouts, add/remove slides, edit text, etc.

   

Multiuser co-authoring for multiple people working on a notebook. Support for multiple pages, links and navigation improves the collaborative experience. Automatic versioning and the ability to show who authored content in the notebook. Automated synchronization with OneNote 2010 allows you to keep your notebook up to date (Internet connection required).

Page 45 of 92

New! Stay Up to the Minute with Office Mobile 2010 Bring big power to your small devices.
Sometimes you’ve got to work when you’re moving between point A and point B. Microsoft Office Mobile brings the powerful Office 2010 tools you use every day to the mini screen of your mobile device. Don’t waste a minute — take action while you’re on the road. Experience rich interfaces designed for small devices:  View charts, graphs and images as you see them on your main computer.  Seamlessly copy and paste across programs.    Available For: Availability: Available concurrently with the final release of Office 2010. Distinctions per product can be found in the ProductSpecific Highlights table located on the following page. Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps.

Quick Tip

Page 46 of 92

Enjoy the new Outlook 2010 features on your Smartphone.

Product-Specific Highlights

 

Create, edit and save Microsoft Office documents from your Smartphone. Send documents via e-mail or save them directly back to SharePoint 2010 or Windows Live.

 

Essential authoring capabilities include tables, bullets and font styles. Microsoft Office ease of use benefits such as Auto Correct and background spelling checker.

Conversation View allows you to save time by combining related messages so they can be moved, categorized or deleted in a single click.

  

Browse SharePoint sites, document libraries and other lists from your Smartphone. Open documents directly from SharePoint or Windows Live for viewing or editing, and save them directly back to the server. Sync documents on your Smartphone so you never miss a beat — when a document is modified on the server, the copy on your Smartphone gets synced automatically.

 

Find people in your organization from your phone by searching your global address list. Online access to your e-mail, calendar, contacts and tasks from anywhere, any time.

Page 47 of 92

What’s New in Office 2010 by Application
The following tables are sneak peeks into some of the new value and enhancements you’ll find in each of the Office 2010 applications.

Access 2010
Feature Bring Ideas to Life
New! Web Database
Create your database in Access and publish it to the Web. Your database, including data, forms and reports, can be opened via a browser. Share it with your co-workers and friends over the Web.  Click the Office button on the Ribbon to open Backstage view. Click New and then click Blank Web Database. Note: This feature requires Microsoft SharePoint Server 2010 to publish and share a Web database.  Start with an open database. On the Create tab of the Ribbon, in the Forms group, click Navigation to view a list of available navigation layouts.

Description

Where to Find

New! Navigation Form

Create navigation forms for your database without writing any code or logic. Simply drag-and-drop, and specify forms or reports to display.

Page 48 of 92

New! Macro Designer and Improved! Expression Builder

New and improved tools make it easier for you to build out logic and expressions in the database.

For Macro Designer:  Start with an open form. On the Create tab, in the Other group, click Web Macro or Advanced Client Objects, and then click Client Macro. For Expression Builder:  Start with an open table. On the Table Tools Modify Fields tab, in the Fields & Columns group, click Calculated Field.

New! Application Parts

Save time and effort by re-using database parts built by others for your database.

Start with an open database. On the Create tab, in the Templates group, click Application Parts.

New! Data Macros

Use Data Macros to attach logic to your data — centralizing the logic on the table, not the form. Write your logic with ease using Macro Designer and make it snappy with Data Macros.

Start with an open table. On the Table Tools Modify Fields tab, in the Table Logic group, click Create Table Events.

New! Office themes

Easily apply consistent, professional designs across your Access databases using Office themes.

Start with an open form or report. On the Home tab, in the Views group, click View and then click Design View or Layout View.

 

The Form (or Report) Layout (or Design) Tools tabs appear automatically, based on your view. On the Design tab, in the Themes group, click Themes.

Page 49 of 92

New! Web Browser control

The Web Browser control is great for enabling Web 2.0 content integrated inside an Access Form.

Start with an open form. On the Home tab, in the Views group, click View and then click Layout View or Design View.

 

The Format Layout (or Design) Tools tabs appear automatically, based on your view. On the Design tab, in the Controls group, find controls including the Web Browser Control, Label, Button, List Box, Tab Control, and Subform/Sub Report.

New! Data bars

You can create rich and dynamic reports that support Data Bars and rich Conditional Formatting to gain insight on the data.

Start with an open report. On the Home tab, in the View group, click Design View or Layout View.

Select a numeric field. On the Report Layout (or Design) Tools Format tab, in the Control Formatting group, click Conditional Formatting.

In the Conditional Formatting Rules Manager dialog box, click New Rule. Then, in the New Formatting Rule dialog box, under Select a rule type, click Compare to other records.

Improved! Spot trends quickly to gain insights in Microsoft Access 2010.

Now you can apply Conditional Formatting to your Access 2010 reports. Both you and your audience will more easily spot trends, helping you make better decisions.

Start with an open report. On the Home tab, in the Views group, click View and then click Design View or Layout View.

The Report Design (or Layout) Tools tabs appear automatically. Select a control and then, on the Format tab, in the Control Formatting group, click Conditional Formatting.

Page 50 of 92

Improved! Pre-built database templates

Find templates that you can start using without customization on Microsoft Office Online. You can also select prebuilt Community-Submitted database templates and customize them to meet your needs.

Click the Office button to open Backstage view. Click New and then search Office Online for templates.

New! Backstage view

The Backstage view replaces the File menu to help you get to the tasks you need and complete your work more efficiently. With Backstage view, you get a single location for essential information about your database such as permissions and version information. You can also find new and existing templates, and sharing options including print, online and e-mail.

Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.

Improved! Ribbon

Find the right commands quickly so you can focus on results. Ribbon tabs can now be customized or replaced with your own custom tabs. Through the Options menu in Backstage view, you can easily create new tabs that bring together your favorite commands and groups. Existing tabs can also be customized to fit your needs.

The Ribbon replaces the menus and toolbars and is located along the top of your screen.

Page 51 of 92

Enable Teams to Work Together More Effectively
New! Web Services connection and support for Microsoft SharePoint 2010 Business Connectivity Services (BCS) Improved! Data caching and synchronization
You can now connect to data sources via Web service protocol. Include Web services and line-of-business applications data right in the applications you build. For Web Services connection:  Start with an open database. On the External Data tab of the Ribbon, in the Import group, click Web Service. For Business Connectivity Services:  This feature has been improved to enable you to take a Web database into offline mode. Any changes made in offline mode are automatically synchronized with the master database on the server.    This feature is configured in SharePoint Server 2010. Open any Web database that has been published to SharePoint Server 2010 and then make changes to data, forms or reports. Click the Office button to open Backstage view and then click Sync All. To sync changes back, click Sync All. Note: This feature requires SharePoint Server 2010 and is enabled after publishing to SharePoint

Anywhere Access to Your Work
New! Get access to the database from virtually anywhere
You can now access, save and edit data from your desktop application, Web browser, or Smartphone.  With an Access database open, click the Office button to open Backstage view. Click Share and then click Publish to SharePoint. Note: This feature requires Microsoft SharePoint Server 2010 to share it as a Web Database.

Page 52 of 92

Excel 2010
Feature Bring Ideas to Life
New! Sparklines
Tiny charts that fit within a cell and give a visual trend summary alongside your data. Delivers enhanced PivotTable visual filtering functionality to let you quickly and intuitively drill-down through large amounts of data. You can download the “Project Gemini” addin to efficiently model any business scenario. Experience lightning-fast manipulation of large data sets (often in millions of rows), streamlined integration of data and the ability to effortlessly share your analysis through SharePoint 2010. Easily find relevant items among potentially thousands (or even millions) of items in tables or PivotTables.  On the Insert tab of the Ribbon, in the Sparklines group, click Line, Column or Win/Loss.  On the Insert tab, in the Filter group, click Slicer.  Sign up at http://www.microsoft.com/sqlserver/2008/en/us/ r2.aspx to pre-register for SQL Server 2008 R2 CTP2. Free, separate download required.

Description

Where to Find

New! Slicer New! “Project Gemini” add-in

New! Search Filter

In any active table or PivotTable, click the arrow that appears on row or column headings to access the Search Filter.

In a PivotTable, you can also click the arrow that appears when you hover on a field name in the PivotTable Field List, under the heading Choose fields to add to report.

Page 53 of 92

Improved! Conditional Formatting

New options let you quickly visualize and comprehend data. Find more styles, icons and data bars as well as the ability to highlight specified items (such as the maximum/minimum value) in a few clicks. Improved performance and increased charting limits allow more data points in a series. Improved accuracy of a number of key statistics and financial functions. Older functions are still supported for compatibility. Create and display math equations with a rich set of equation editing tools. Edit photos without using additional photoediting programs.

On the Home tab, in the Styles group, click Conditional Formatting.

Improved! Charting performance Improved! Functional accuracy Improved! Math equation support Improved! Picture editing

On the Formulas tab, in the Function Library group, click Financial or More Functions, Statistical.

 

On the Insert tab, in the Symbols group, click Equations. Select a picture in your workbook. Or, to insert a picture, on the Insert tab, in the Illustrations group, click Picture.

The Picture Tools Format tab appears automatically when a picture is selected. When you’re ready to paste content, click where you intend to paste in the workbook. On the Home tab, in the Clipboard group, click the arrow beneath the Paste button to view Paste Options. Or, right click at the insertion point to view Paste Options. Then, point to individual Paste Options to preview results and click your preferred option to paste.

New! Paste Preview

Effortlessly reuse content by previewing how information will look when it is copied and pasted.

 

Page 54 of 92

Improved! Additional SmartArt graphics

Incorporate great-looking graphics into your professional documents without a large consulting team or time commitment.

On the Insert tab, in the Illustrations group, click SmartArt and then select a SmartArt layout.

The SmartArt Tools Design and Format tabs appear automatically whenever your insertion point is in a SmartArt graphic.

New! Backstage view

The Backstage view replaces the file menu to help you get to the tasks you need and complete your work more efficiently. With Backstage view, you get a single location for essential information about your spreadsheets, such as permissions and version information. You can also find new and existing templates, and sharing options including print, online and e-mail. The enhanced Ribbon is available across all Office 2010 applications so you can access more commands quickly and create custom tabs to personalize the Office 2010 experience to your work style.

Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.

Improved! Ribbon

 

The Ribbon appears at the top of the screen. In Backstage view, click Options to customize the Ribbon.

New! 64-bit edition

Excel 2010 offers 64-bit scalability for the Excel guru or analyst working with massive, memory-intensive datasets, and provides support for gigabyte-sized spreadsheets.

Select the 64-bit option when installing.

Page 55 of 92

Enable Teams to Work Together Effectively
SharePoint 2010 and Excel Services integration
Share analyses and results across the organization by publishing spreadsheets and dashboards to the Web.  Click the Office button on the Ribbon to open Backstage view and then click Share. Click Save to SharePoint and then click Publish to Excel Services. Note: This feature requires SharePoint Server 2010.

Anywhere Access to Your Work
New! The Excel Web App
The Excel Web App extends the reach of Excel to the Web and enables you to view and edit Excel spreadsheets from a Web browser. Experience high-fidelity viewing and the familiar Excel interface. You can also work simultaneously with others on spreadsheets.   For business use. The Excel Web App must be run on Microsoft SharePoint 2010. For personal use. The Office Web Apps can be accessed through the Windows Live services offering.  The Web Apps will be available through Windows Live at a later date during Technical Preview and will have limited functionality at this milestone.

Improved! Excel Mobile 2010 application

Stay up to the minute with the Microsoft Excel Mobile 2010 application and take action on the go with a familiar experience designed for small devices.

Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps. It will be available concurrently with the final release of Office 2010.

Page 56 of 92

InfoPath 2010
Feature Description Where to Find

Improve Forms Driven Business Processes with Microsoft InfoPath 2010
New! Ribbon
Now it’s easier than ever to design and deploy electronic forms using the new Ribbon. The Backstage view replaces the traditional File menu to help you get to the tasks you need and complete your work more efficiently.    InfoPath Designer 2010 and InfoPath Editor 2010. In Backstage view, click Options to customize the Ribbon. Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.  InfoPath Editor.

New! Backstage view

New! InfoPath Editor

Fill out a form in a straightforward way via InfoPath Editor. We removed all the unnecessary functionality for people who just want to open and fill out a form.

Improved! Collect better, more accurate information

With InfoPath 2010, you can collect the right information, from the very start, using data validation (e.g. mandatory fields, value ranges, input formats), ScreenTips and Conditional Formatting (e.g. highlight date if it is past due).

InfoPath Editor.

Page 57 of 92

Improved! Build sophisticated forms easily New! Work with forms online or offline Improved! Combine data from different sources Improved! Design a form once for rendering in the browser and on your PC

Now you can build sophisticated forms more easily using the new pre-built rules (rules management and quick rules), form layout sections, styles and more in InfoPath 2010. Now you can work either on or offline, with a native implementation of InfoPath forms inside SharePoint Workspace 2010. Easily combine data from many sources simultaneously by using Web services, XML, Microsoft SQL Server and Access 2010 data connections in the same form. InfoPath 2010 now has improved parity between client and SharePoint Server forms, providing a more consistent and richer experience (controls available in both: bulleted, numbered and plain lists, multiple selection list box, combo box, picture buttons, hyperlink, choice group and section. Also, filtering functionality is available in both environments).

InfoPath Designer.

InfoPath integration with SharePoint Workspace.

InfoPath Designer.

InfoPath Designer.

New! Easily portable forms

InfoPath 2010 allows you to package a custom InfoPath solution with relative URLs on one machine and redeploy the solution on any other server, saving solution developers lots of time and effort.

InfoPath Designer.

Improved! Information integrity

Office InfoPath 2010 better ensures information integrity by supporting the Cryptography Next Generation digitally signed forms.

InfoPath Designer and Editor.

Page 58 of 92

New! Create WCAG 2.0-compliant forms for accessibility New! Extend your InfoPath forms solutions

InfoPath 2010 forms on SharePoint Server 2010 are now compliant with WCAG 2.0 AA to help you create forms that are accessible to people with disabilities. InfoPath 2010 is fully integrated with SharePoint Server 2010. For organizations that use both products, InfoPath 2010 forms can be extended to Internet browsers and mobile devices, used in SharePoint-enabled business workflows, and more. Designers also have more options to create InfoPath forms, such as easily auto-generating forms from SharePoint regular or external lists.

SharePoint Server 2010-supported browsers, including Internet Explorer, Firefox and Safari.

InfoPath 2010 and SharePoint 2010.

Page 59 of 92

OneNote 2010
Feature Bring Ideas to Life
New! Quick filing
OneNote 2010 helps save you time by eliminating the need to regroup information after the fact. With quick filing, you can easily pick a notebook to send your notes to as you insert them from multiple sources, including documents, Web pages and e-mail messages.   In an application in which you are creating content, such as Word or PowerPoint, select Send to OneNote 2010 as your printer. After you click Print, the Select Location in OneNote dialog box opens in OneNote so that you can specify where to place your printout. In Word 2010 or PowerPoint 2010, on the Review tab of the Ribbon, in the OneNote group, click Linked Notes. Then, select the notebook and section in which to place your linked notes. Note: To access this feature in Internet Explorer, on the Tools menu, click Linked Notes.

Description

Where to Find

New! Linked Notes

Notes automatically link directly to the referring source (Word 2010, PowerPoint 2010 or Internet Explorer), so you can remember where your ideas came from.

Quickly and easily add screenshots into your work New! Math equation support

Incorporate screenshots into your work without leaving the application.

On the Insert tab, in the Illustrations group, click Screen Clipping.

Create and display math equations in your notes, using a rich set of equation editing tools.

On the Insert tab, in the Symbols group, click Equations.

Page 60 of 92

New! Apply styles to your text

Save time by using the same shortcut keys found in Word 2010 for basic styling of text. The new styles are added to give you more formatting options to structure and organize your thoughts.

 

Find the Styles group on the Home tab. Or, use familiar keyboard shortcut keys including CTRL+ALT+1,2,3 to apply Heading styles and CTRL+SHIFT+N to apply Normal style. Select the 64-bit option when installing.

New! 64-bit edition

Maximize new and existing hardware investments with 64-bit performance enhancements. The Backstage view replaces the traditional File menu to let you share, print, and publish your notes with just a few clicks. New to OneNote 2010, the Ribbon replaces traditional menus and tool bars. A fresh, highly visual layout of the commands, grouped logically in tabs, helps you find the features you need fast. The new Ribbon is also customizable to meet your personal work style.

New! Backstage view

Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.

New! Ribbon

 

The Ribbon replaces the menus and toolbars found at the top of the screen. In Backstage view, click Options to customize the Ribbon.

Improved! Navigation Bar

An improved Navigation Bar offers the tools you need to easily organize and jump between your notebooks. You also can better visualize and expand page groups to improve note structure and placement.

Find the Navigation Bar on the left of the screen, below the Ribbon.

Page 61 of 92

Improved! Search navigation

Improved search functions in OneNote filter through multiple types of content, including videos and other embedded objects as well as Digital Ink notes. In addition, a new ranking system learns from past choices, prioritizing notes, pages, page titles and recent picks so you can get to your information faster and easier.

In the Search box (found on the right of the screen below the Ribbon), begin to type a search term. An expanded search navigation pane appears as you type, displaying results in your recent locations, text in titles, and text in body.

Improved! Page tabs

Organize, structure and easily scan notebook content.

By default, find page tabs on the right of the screen, below the Search box.

Enable Teams to Work Together More Effectively
Co-authoring in a shared notebook New! See what’s new
Allows multiple people to update and share a notebook simultaneously. New content is highlighted when working with multiple users on a shared notebook. Highlighting provides you with a distinct view of new changes since you last opened the shared notebook.  To create a shared notebook, on the Share tab of the Ribbon, in the Shared Notebook group, click New Shared Notebook.  On the Share tab, in the Shared Notebook group, click Recent Edits.

New! See who wrote it

Instantly see who added new information to a shared notebook, so you can effectively judge the content’s value.

On the Share tab, in the Shared Notebook group, use the Hide Authors and Find by Author commands.

Page 62 of 92

New! Versioning

The versioning feature provides a version history by date and author. If someone changes content inadvertently, you can view the change history and undo changes at any time. In addition, changes are merged automatically and synced up when you are online.

On the Share tab, in the History group, click Page Versions.

Improved! Wiki linking

With wiki linking, you can easily reference and browse through related content such as note pages, sections and section groups within a notebook. Automatically generate links to new content so everyone using the same notebook is automatically pointed to the right place.

On the Insert tab, in the Links group, click Link.

Improved! Language tools

Simplify and customize your multilingual experience with separate ScreenTip, Help and Display language settings.

Click the Office button on the Ribbon to open Backstage view, and then click Options. In the OneNote Options dialog box, click Language.

Note: Changing these settings from any application changes them for all applicable Office 2010 applications.

New and Improved! Translation tools

Use on-demand translation and a Mini Translator to easily work across language and cultural barriers. Additionally, English assistance and Windows English text-to-speech playback are available from the Mini Translator.

On the Review tab, in the Language group, click Translate.

Page 63 of 92

Anywhere Access to Your Work
New! The OneNote Web App
The OneNote Web App extends the reach of OneNote to the Web and enables you to view, create and edit OneNote notebooks from a Web browser. Create a shared notebook and invite others to view and edit it. Multiple people can simultaneously edit, view recent changes and access version history.    For business use. The OneNote Web App must be run on Microsoft SharePoint 2010. For personal use. The OneNote Web App can be accessed through the Windows Live services offering. Office Web Apps will be available through Windows Live at a later date during Technical Preview and will have limited functionality at this milestone.

Improved! OneNote Mobile 2010

Stay up to the minute with OneNote Mobile 2010 to take action on the go with a familiar user experience designed for small devices.

Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps. It will be available concurrently with the final release of Office 2010.

Page 64 of 92

Outlook 2010
Feature Bring Ideas to Life
Improved! Conversation View
Conversation View improves the tracking and managing of related e-mails while saving valuable inbox space, letting you manage large amounts of e-mail with ease. Condense and categorize entire conversations — or even ignore them — with a few clicks. By default, Outlook 2010 opens in Conversation View. To clean up a conversation, do the following:  On the Home tab of the Ribbon, in the Delete group, find Clean Up and Ignore options.

Description

Where to Find

New! Quick Steps

Create and save custom actions in a new way with Quick Steps. They help you manage and respond to information rapidly by creating and defining common tasks to execute with a single click. Delete and reply, move to specific folder, create a new e-mail to your team, and more.

On the Home tab, in the Quick Steps group, click the dialog launcher for more options.

Page 65 of 92

New! MailTips

For business users, sending unnecessary email messages to out-of-office contacts, accidentally replying to a large distribution list and distributing confidential information outside the company are frequent concerns. With the new MailTips feature, you’re alerted when you are about to send e-mail to a large distribution list, to someone who is out of the office or to individuals outside the organization.

Outlook 2010 must be connected to Exchange 2010 to view this feature. (MailTips appear automatically if your Exchange administrator has set them up.)

New! Quick contacts

Outlook 2010 provides access to your contacts directly from your inbox using the quick contacts — simply begin typing the name of the person you’re looking for and Outlook will show you the people you can connect with.

Available from the main Outlook window, on the Home tab, in the Find group.

Note: Requires Office Communicator Server R2 or later as well as Office Communicator 2007 R2 or later.  In a new e-mail message, on the Options tab, find the Themes group.

Improved! Additional Office themes

Get more options for professional designs consistently across your Office documents, including Outlook e-mail messages, with a new selection of themes. Incorporate great-looking graphics into your professional documents without a large consulting team or time commitment.

Improved! Additional SmartArt graphics

 

On the Insert tab, in the Illustrations group, click SmartArt and then select a SmartArt layout. The SmartArt Tools Design and Format tabs appear automatically whenever your insertion point is in a SmartArt graphic.

Page 66 of 92

New! Backstage view

The Backstage view replaces the File menu to help you get to the tasks you need and complete your work more efficiently. In Outlook 2010, the Backstage view is where you’ll find Automatic Replies (Out of Office), Mailbox Cleanup, Rules and Alerts, and more.

Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.

Improved! Ribbon

The Ribbon replaces the traditional menu at the top of the Outlook window to help you find the right commands quickly. You can create custom tabs to personalize the Ribbon to your work style.

 

The Ribbon replaces the menus found at the top of the main Outlook window. In Backstage view, click Options to customize the Ribbon.

Enable Teams to Work Together More Effectively
New! Schedule View and group scheduling tools
Set appointments, share your calendar availability and manage your schedule stressfree. Stay connected by sharing your time with others and staying up to date on their schedules in one place using Group Scheduling View. Outlook 2010 allows you to save time and be more productive by providing presence and status information for all the people you work with, so communicating is a snap — make phone calls, start video conferences, or meet virtually in a few clicks using Outlook and Office Communications Server.   With your calendar open, on the Home tab of the Ribbon, in the Arrange group, click Schedule View. Also on the Home tab, find group scheduling tools and related features in the Manage Calendars and Share groups.  Colleagues see your availability in the Reading pane, when viewing e-mail messages. Note: Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

New! Streamlined communications

Page 67 of 92

New! People Search and Contact Cards

Outlook 2010 integrates with Office Communicator to make searching for people and communicating with them through instant messaging, e-mail or phone simple and efficient. New contact card with pictures and contact details is fun and easy to use.

Open an e-mail message and then hover over a name in the message header.

Note: Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

Anywhere Access to Your Work
New! Receive voice mail and faxes directly to your inbox
With Exchange Server 2010, you can receive voice mail and faxes directly to your inbox. Access them anywhere using your PC, Internet-connected phone with Outlook Mobile, or Outlook Web Access. Stay up to the minute with Outlook Mobile 2010 to take action on the go with a familiar experience designed for small devices.  Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps. It will be available concurrently with the final release of Office 2010. Note: Requires Exchange 2010 Unified Messaging.

Improved! Outlook Mobile 2010

Page 68 of 92

PowerPoint 2010
Feature Bring Ideas to Life
Improved! Additional SmartArt graphics
Incorporate great-looking graphics into your professional documents without a large consulting team or time commitment.   On the Insert tab of the Ribbon, in the Illustrations group, click SmartArt. The Smart Art Tools Design and Format tabs appear automatically when your insertion point is in a SmartArt graphic.

Description

Where to Find

Improved! Animations with easier access

Bring presentations to life by adding realistic motion to stationary objects. PowerPoint 2010 also makes it easy to access, discover, apply, modify and replace your animations. Format multiple animations as you would use the Format Painter tool to format text.

Select an object to animate. Then, on the Animations tab, in the Custom Animation group, click Add Animation.

New! Animation Painter

 

Select an object that has an animation you want to copy. On the Animations tab, in the Custom Animation group, click Animation Painter. Then select the object to which you want to apply the copied animation.

Improved! Slide transitions

Captivate audiences with exciting special effects, such as high-quality 3-D effects, that look just like graphics you’d see on TV.

On the Transitions tab, in the Transition to This Slide group, point to any transition in the gallery to preview or click a transition to apply it to selected slides.

Page 69 of 92

New! Presentation Sections New! Video editing and formatting

Easily organize and navigate through your slides by dividing your presentation into logical sections. Trim video from right within PowerPoint. Add fades, video effects, video styles and more.

On the Home tab, in the Slides group, click Section and then click Add Section.

Select a video in your presentation. Or, to insert a video from your files, on the Insert tab, in the Media group, click Video and then click Video from File.

The Video Tools Format and Edit tabs appear automatically whenever a video is selected. Find new video formatting and editing tools on both of these tabs.

Improved! Picture editing

Save time and money by editing photos without using additional photo editing programs.

Select a picture in your presentation. Or, to insert a new picture, on the Insert tab, in the Images group, click Picture.

The Picture Tools Format tab appears automatically when a picture is selected. When you’re ready to paste content, click where you intend to paste in the presentation. On the Home tab, in the Clipboard group, click the arrow beneath the Paste button to view Paste Options. Or, right click at the insertion point to view Paste Options. Then, point to individual Paste Options to preview results and click your preferred option to paste.

New! Paste Preview

Effortlessly reuse content by previewing how information will look when it is copied and pasted.

 

Page 70 of 92

Improved! Additional Office themes

Enjoy a wide range of additional, out-of-thebox layout and style options for formatting. When you add graphics, PowerPoint 2010 automatically matches them to your chosen theme.

On the Design Tab, in the Themes group, select a theme.

New! Incorporate screenshots Improved! Math equation support Improved! Note printing

Quickly and easily incorporate screenshots into your work — without leaving PowerPoint. Create and display math equations with a rich set of equation editing tools. Quickly and easily print out multiple pages of presentation notes to share with others.

On the Insert tab, in the Images group, click Screenshot.

On the Insert tab, in the Symbols group, click Equation.

Click the Office button to open Backstage view and then click Print. Under Other Settings, click Full Page Slides and then, under Slide options, click Notes.

New! Expert advice

Receive creative advice from Academy Awardwinning Duarte Design on how to produce high-quality presentations using PowerPoint 2010.

Available at the final release of Office 2010.

New! Backstage view

The Backstage view, available in all Office 2010 applications, replaces the traditional File menu, helping you quickly get to operations such as save, share, print and publish with just a few clicks.

Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.

Improved! Ribbon

The enhanced Ribbon is available across all Office 2010 applications so you can access more commands quickly and create custom tabs to personalize the Office 2010 experience to your work style.

 

The Ribbon appears at the top of the screen. In Backstage view, click Options to customize the Ribbon.

Page 71 of 92

Enable Teams to Work Together More Effectively
New! Merge and Compare New! Co-authoring
Quickly compare multiple presentation versions and combine edits into a single presentation file. Work with other people editing the same presentation, at the same time.  To see this feature, save your presentation to a SharePoint Server 2010 Site or Windows Live, and then have someone else open the presentation while you are still in it.   Click the Office button on the Ribbon to open Backstage view and then click Share. To see other editors, in Backstage view, click Info or view active editors at the bottom of your screen.  On the Review tab, in the Compare group, click Compare.

New! Broadcast Slide Show

Instantly broadcast your slides to a remote audience who can view your presentation online even if they don’t have PowerPoint installed on their computer.

On the Slide Show tab, in the Start Slide Show group, click Broadcast Slide Show.

Note: This feature requires Microsoft SharePoint Server 2010 for business use or Windows Live for personal use.  Click the Office button to open Backstage view. Click Share and then click Create a Video.  On the Slide Show tab, in the Set Up group, click Record Slide Show.

New! Create a Video

Share a high-quality version of your presentation with virtually anyone by making a video of your presentation. Use powerful recording functions to record narration, laser pointers and animation timings for playback during your slide show.

Improved! Record Slide Show

Page 72 of 92

Improved! Streamlined communications

View the availability of a person while coauthoring your document and initiate a conversation without having to switch applications. Search for team members and view their availability for sharing your document with them through instant messaging capabilities in Office Communicator 2007 R2.

Send invitation by instant message while coauthoring on a slide.

Note: Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.  Click the Office button to open Backstage view and then click Info. When this feature is available, People Currently Editing appears at the top of the pane. Note: Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

New! Instantly share your document

Improved! Language tools

Simplify and customize your multilingual experience with separate ScreenTip, Help and Display language settings.

Click the Office button to open Backstage view and then click Options. In the PowerPoint Options dialog box, click Language.

Note: Changing these settings from any application changes them for all applicable Office 2010 applications.

New and Improved! Translation tools

Use on-demand translation and a Mini Translator to easily work across language and cultural barriers. Additionally, English assistance and Windows English text-to-speech playback are available from the Mini Translator.

On the Review tab, in the Language group, click Translate.

Page 73 of 92

Anywhere Access to Your Work
New! The PowerPoint Web App
The Microsoft PowerPoint Web App extends the reach of PowerPoint to the Web and enables you to view and edit PowerPoint presentations from a Web browser. View in high fidelity and do limited editing of PowerPoint presentations online. You see the familiar interface and a subset of the commands in PowerPoint as you work online. You can also give full-screen presentations.  
® ®

For business use. The PowerPoint Web App must be run on your Microsoft SharePoint 2010. For personal use. To use the PowerPoint Web App, you must have a Windows Live ID. The Office Web Apps will be available through Windows Live at a later date during Technical Preview and will have limited functionality at this milestone.

Improved! PowerPoint Mobile 2010

Stay up to the minute with PowerPoint Mobile 2010 to take action on the go with a familiar experience designed for small devices.

Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps. It will be available concurrently with the final release of Office 2010.

Page 74 of 92

Publisher 2010
Feature Bring Ideas to Life
Improved! Easier access to online templates
Easier access to templates created by both businesses and the Publisher community. Customize any template you find to accommodate your specific needs. Masters, borders, sidebars and graphics help you generate professional-looking results.  On the Insert tab of the Ribbon, in the Building Blocks group, click Page Parts.  Click the Office button on the Ribbon to open Backstage view and then click New.

Description

Where to Find

Improved! Access galleries of built-in and community-submitted content New! Create and share new templates Improved! Picture editing tools

Connect with others in the Publisher community from within Publisher 2010. Swap out pictures while preserving the look and layout of your document. Pan, zoom and crop photos with more predictable results than before. Use Live Preview to try out different artistic effects for photos.

Click the Office button in the Ribbon to open Backstage view and then click Share.

 

Select a picture. The Picture Tools Format tab appears automatically when a picture is selected. Explore both new and improved features available on this tab. For example, in the Adjust group, click the Change Picture button for the option to replace or remove the picture; or, point to a Picture Style, Adjustment settings, or other formatting options to preview the results on your selected image before you apply them.

Page 75 of 92

New! OpenType typography

Add a new level of sophistication to many OpenType fonts by using Stylistic Alternates, Stylistic Sets, Ligatures, true small caps, and Number Styles. Effortlessly reuse text by previewing how information will look when it is copied and pasted.

Select text in any text box. Then, on the Text Box Tools Format tab, find Ligatures, Stylistic Sets, and more in the Typography group.

New! Paste Preview

 

Click into the text box where you intend to paste your copied text. On the Home tab, in the Clipboard group, click the arrow beneath the Paste button to view Paste Options. Or, right click at the insertion point to view Paste Options. Then, point to individual Paste Options to preview results and click your preferred option to paste.

Design schemes

Choose from many schemes and fonts or create your own.

On the Page Design tab, in the Schemes group, explore Color Schemes and Font Schemes. At the bottom of both galleries, find the option to create your own.

New! Backstage view

The Backstage view, available in all Office 2010 applications, replaces the traditional File menu, helping you quickly get to operations such as save, share, print and publish with just few clicks.

Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.

New! Ribbon

New to Publisher 2010, the enhanced Ribbon is available across all Office 2010 applications so you can access more commands quickly and create custom tabs to personalize the Office 2010 experience to your work style.

 

The Ribbon replaces the menus and toolbars found on the top of the screen. In Backstage view, click Options to customize the Ribbon.

Page 76 of 92

New! 64-bit edition

Maximize new and existing hardware investments with 64-bit performance enhancements.

Select the 64-bit option when installing.

Enable Teams to Work Together More Effectively
New! Template Live Preview
Reuse content across multiple templates such as your organization’s contact information or key branding elements with Live Preview.    Click the Office button to open Backstage view and then click New. Click the template category that you want and then click to select a template. Customize the template using the options in the pane on the right side of Backstage view and preview the changes as you make them.

Save time by storing company information

Enter and save your company or organization’s name, contact information and logo for use in any publication.

To save your information:  Click the Office button to open Backstage view. Click Info and then click Edit Business Information. To use your business information in a document:  On the Insert tab, in the Text group, click Business Information. Click the Office button to open Backstage view and then click Save As. In the Save as type box, select Publisher Template (*.pub).

Easily categorize and access your own templates

Categorize and access your own templates within My Templates

Page 77 of 92

Save and access frequently used text, design elements and graphics

Create building blocks that can be both reused and shared with other Publisher users.

To Create:  Right-click an object, graphic, or text box. Click Save as Building Block and then click OK. To Access:  On the Insert tab, in the Building Blocks group, select Page Parts, Calendars, Borders & Accents, or Advertisements.

Improved! Layout technology

Updated object alignment technology provides a suggested location for a new object such as text box or image while keeping you in control of the final placement in the publication or template you are working on. No more “snap” technology!

 

Select an object on the page or, on the Insert tab, select an object to insert. Drag the object to place it and note the appearance of dynamic alignment guides as you move the object.

Run the Design Checker to identify and fix common design errors

Identify and correct unintended desktop, commercial print and e-mail problems.

Click the Office button to open Backstage view. Click Info and then click Run Design Checker.

Easily Print and Share
New! Print user interface
View page boundaries, page numbers, sheet rulers and other key print information in the new, adjustable print view.  Click the Office button to open Backstage view and then click Print.

Page 78 of 92

Take advantage of full commercial and digital printing support

For larger quantities and higher-quality printing — find a variety of color models including four-color process and spot color printing, CMYK composite postscript, support for Pantone Colors — PMS and the NEW! Pantone GOE color system.

Click the Office button to open Backstage view. Click Share and then click Save for a Commercial Printer.

Improved! Publish to PDF or XPS Send e-mail

For desktop and commercial printing, sharing through e-mail and viewing online. Formatting and design stays intact when you send e-mail newsletters to a variety of Webbased and e-mail applications.

Click the Office button to open Backstage view. Click Save As and then, in the Save as Type list, select PDF or XPS Document.

 

Open an e-mail newsletter. Click the Office button to open Backstage view. Click Share and then click Send Using E-mail.

Send files from within Publisher interface

E-mail Publisher files or PDF files created in Publisher as e-mail attachments.

Click the Office button to open Backstage view and then click Share. Click Send Using E-mail and then click Send as Attachment.

Page 79 of 92

SharePoint Workspace 2010
Feature Bring Ideas to Life
New! Direct folder access
Access your SharePoint and Groove workspaces directly from Windows folders.   On the Windows taskbar, click the Windows Start button and then click your name (profile). Double-click to open the Workspaces folder. From here you can navigate to your spaces where you can open, add or remove files as you need. Note: During the Technical Preview, to create a SharePoint Workspace 2010 classic workspace, select Options in the New Classic Workspace dialog box.

Description

Where to Find

New! Search

When you choose to synchronize sites to your PC, they are automatically indexed locally by Windows Search. Maximize new and existing hardware investments with 64-bit performance enhancements. The Backstage view replaces the File menu to help you get to the tasks you need and complete your work more efficiently.

On the Windows taskbar, click the Windows Start button and then type your keywords in the Search box.

New! 64-bit edition

Select the 64-bit option when installing.

New! Backstage view

Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.

Page 80 of 92

New! Ribbon

The Ribbon replaces traditional menus and toolbars with a fresh, highly visual layout of commands, grouped logically in tabs, to help you find the features you need fast. The new Ribbon is also customizable to meet your personal work style.

 

Appears at the top of your screen. In Backstage view, click Options to customize the Ribbon.

Groove Workspaces

Groove workspaces allow you to collaborate with advanced security directly between team members without SharePoint Server.

On the SharePoint Workspaces Launchbar, on the Home tab of the Ribbon, click New and then click Classic Workspace.

Type a name for your workspace and then click Create to open the workspace. You can then add content and invite others.

Improved! Shared Folders

Share any folder on your PC directly with others in a few clicks.

Right-click any Windows folder and then click Shared Folders Synchronizing.

Enable Teams to Work Together More Effectively
Support for check in and check out
Check in and check out files from a SharePoint Server site via the SharePoint Workspace desktop application.   Open a SharePoint Workspace (you must also have access to the original SharePoint site via the network). In the left pane, navigate to Files and then, in the right pane, select any file. On the Home tab of the Ribbon, click Check Out or Check In.

Page 81 of 92

New! Review SharePoint properties

SharePoint Workspace 2010 automatically synchronizes a file’s properties from the SharePoint Server so you can review them with ease.

Open a SharePoint Workspace (you must also have access to the original SharePoint site via the network).

In the left pane, navigate to Files and then, in the right pane, select any file. On the Home tab, click Properties and then click SharePoint.

Improved! One-click access to your SharePoint site Improved! Streamlined communications

Easily click back to the original SharePoint site even when working in SharePoint Workspace.

Click the bread crumb trail that is displayed above the tool.

Presence information is available in SharePoint Workspace 2010 so you can view availability of a person through rich presence information and initiate a conversation through instant messaging, voice calls, videos and desktop sharing, all without leaving SharePoint Workspace.

On the SharePoint Workspace 2010 Launchbar, click the Contacts bar at the bottom of the screen. Then, hover on any contact to see the contact card for that person.

Note: Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.   Open a SharePoint 2010 Server Site in your browser. Click Site Actions and then click Sync to Computer. In the SharePoint Workspace 2010 dialog box, click Configure to select a subset of content.  Select any SharePoint list that has been upgraded with InfoPath Forms. After synchronization completes, those forms will display in SharePoint Workspace as well.

New! InfoPath Forms easily synced from SharePoint sites

Automatically synchronize InfoPath Forms to your PC. Add or delete records and be confident that the data will automatically synchronize with your SharePoint Server.

Page 82 of 92

New! Support for SharePoint Business Connectivity Services

Customers who deploy SharePoint Business Connectivity Services to bring line-ofbusiness data directly into SharePoint can also synchronize that data directly to their PCs. You can go on to add and edit records, and those changes will synchronize to SharePoint and back to the line-of-business system.

 

Open a SharePoint 2010 Server Site in your browser. Click Site Actions and then click Sync to Computer. In the SharePoint Workspace 2010 dialog box, click Configure to select a subset of content.

 

Select any SharePoint list that is enabled for Business Connectivity Services. After sync completes, that data will display in SharePoint Workspace as well.

Anywhere Access to Your Work
New! Synchronize your content directly from SharePoint Server 2010 to your PC New! Choose to take a subset of libraries and lists from SharePoint Server
Right from SharePoint Server 2010, initiate a download of your site and synchronize it to your computer.   Open a SharePoint 2010 Server Site in your browser. Click Site Actions and then click Sync to Computer. In the SharePoint Workspace 2010 dialog box, click OK to download all content. Take only the SharePoint Server content you want offline. Just a single folder? No problem!   Open a SharePoint 2010 Server Site in your browser. Click Site Actions and then click Sync to Computer. In the SharePoint Workspace 2010 dialog box, click Configure to select the content you need.

Page 83 of 92

New! SharePoint Workspace Mobile 2010

Access SharePoint workspaces, browse through document libraries, and open, edit and save documents with a familiar experience designed for mobile devices. SharePoint Workspace now supports synchronizing only changes in files — not the entire file — every time. Save time AND bandwidth.

Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps. It will be available concurrently with the final release of Office 2010. This behavior occurs by default.

New! Save bandwidth — only changes are synced

Page 84 of 92

Word 2010
Feature Bring Ideas to Life
Improved! Text effects
Add glow, reflect and shadow effects directly to your text — much like you would for pictures. Add a new level of sophistication to your documents by using new features available with many OpenType fonts, including Ligatures, Stylistic Sets, and alternate Number Forms.   On the Home tab of the Ribbon, in the Font group, click Text Effects .

Description

Where to Find

New! OpenType typography

On the Home tab, in the Font group, click the dialog launch icon to open the Font dialog box. Find OpenType features including Ligatures, Stylistic Sets, and more on the Advanced tab of that dialog box.

Note: During the Technical Preview, if you are running Office 2010 on a computer on which Office 2007 was previously installed, change your compatibility setting to Office 2010 in order to enable the new typography features. Find this setting on the Advanced tab of the Word Options dialog box, accessible from Backstage view.

Improved! Additional SmartArt graphics

Incorporate great-looking graphics into your professional documents without a large consulting team or time commitment.

 

On the Insert tab, in the Illustrations group, click SmartArt and then select a SmartArt layout. The SmartArt Tools Design and Format tabs appear automatically whenever your insertion point is in a SmartArt graphic.

Page 85 of 92

New! Streamlined communications

View the availability of a person while coauthoring your document or by using Smart Tags, and initiate a conversation without having to switch applications.

To see this feature, save your document to a SharePoint Server 2010 Site or Windows Live and then have someone else open the document.

 

Click the Office button on the Ribbon to open Backstage view and then click Share. To see other editors, in Backstage view, click Info. Or, view active editors at the bottom of your screen.

Note: Office Communicator 2007 R2 and Office Communications Server 2007 R2 are required.

New! Instantly share your document

Search for team members in Backstage view and view their availability for sharing your document with them through instant messaging capabilities in Office Communicator 2007 R2.

 

Click the Office button to open Backstage view and then click Share. Click Share Document Window, complete the information requested and click Share Window.

Note: To see this feature, Communicator 2007 R2 must also be installed.  Select an existing picture in your document. Or, on the Insert tab, in the Illustrations group, click Picture to select and insert a picture from your files.  The Picture Tools Format tab appears automatically when a picture is selected. On the Insert tab, in the Illustrations group, click Screenshot.

Improved! Picture editing

Edit your photos without using additional photo editing programs.

New! Insert screenshots

Incorporate screenshots into your work — without leaving Word.

Page 86 of 92

New! Backstage view

Get to the tasks you need and complete your work more efficiently. The Backstage view, available in all Office 2010 applications, replaces the File menu from previous Microsoft Office versions. With Backstage view, you get a single location for essential information about your document such as permissions and version information. You will also find new and existing templates, and sharing options including print, online and email.

Click the Office button (which appears to the left of the Home tab on the Ribbon) to open Backstage view.

Improved! Ribbon

The enhanced Ribbon is available across all Office 2010 applications so you can access more commands quickly and create custom tabs to personalize the Office 2010 experience to your work style.

 

The Ribbon appears at the top of the screen. In Backstage view, click Options to customize the Ribbon.

Improved! Navigation Pane

The improved Navigation Pane in Word 2010 (formerly transforms called the the Document Map) document navigation

On the View tab, in the Show group, select Navigation Pane.

experience, providing a visual representation of your document and improved search tools to make it easier to browse or rearrange your content.

New and Improved! Find experience

Expands your searches to graphics, tables, charts and footnotes to quickly find what you need.

 

On the Home tab, in the Editing group, click Find to open the Navigation Pane. Type a search term in the Search box or click the drop-down arrow on the right side of the Search box for additional search options.

Page 87 of 92

Improved! Contextual Spelling Checker

The context-sensitive spelling and grammar screen reader now corrects more spelling errors when the word is correct in spelling but used incorrectly in the sentence. Save time by reusing content across applications with Live Preview for available Paste Options.

On the Review tab, in the Proofing group, click Spelling & Grammar.

New! Paste Preview

 

When you’re ready to paste content, click where you intend to paste in the document. On the Home tab, in the Clipboard group, click the arrow beneath the Paste button to view Paste Options. Or, right click at the insertion point to view Paste Options. Then, point to individual Paste Options to preview results and click your preferred option to paste.

Enable Teams to Work Together More Effectively
New! Co-authoring
Work with multiple people at the same time on documents.    To see this feature, save your document to a SharePoint Server 2010 Site or Windows Live and then have someone else open the document. Click the Office button on the Ribbon to open Backstage view and then click Share. To see other editors, in Backstage view, click Info or view active editors at the bottom of your screen.

Page 88 of 92

Improved! Enhanced language tools

Simplify and customize your multilingual experience with separate ScreenTip, Help and Display language settings.

Click the Office button on the Ribbon to open Backstage view and then click Options. In the Word Options dialog box, click Language.

Note: Changing these settings from any application changes them for all applicable Office 2010 applications.

New and Improved! Translation tools

Use on-demand translation, side-by-side translations, and a Mini Translator to easily work across language and cultural barriers. Additionally, English assistance and Windows English text-to-speech playback are available from the Mini Translator.

On the Review tab, in the Language group, click Translate.

Anywhere Access to Your Work
New! The Word Web App
The Microsoft Word Web App extends the reach of Word to the Web and enables you to view Word documents in high fidelity and edit them from a Web browser. You see the familiar interface and a subset of the commands in Word, while you work online.
®

 

For business use. The Word Web App must run on Microsoft SharePoint 2010. For personal use. The Word Web App can be accessed through the Windows Live services offering.

The Web Apps will be available through Windows Live at a later date during Technical Preview and will have limited functionality at this milestone.

Improved! Word Mobile 2010

Stay up to the minute with Word Mobile 2010 to take action on the go with a familiar experience designed for small devices.

Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps. It will be available concurrently with the final release of Office 2010.

Page 89 of 92

Conclusion
Even though this is an early peek, and clearly not everything is finished, we hope you’ve seen how this release of Microsoft Office will truly deliver the best productivity experience across the PC, phone and browser. We devote tireless attention to today’s essentials, and we have an unrelenting pursuit of those things that will become the essentials of tomorrow. We are so happy that you’ve been our customer, and we look forward to continuing that relationship through Office 2010 and beyond!

Page 90 of 92

Feature Availability/Disclosure/ Known Issues
 The “Project Gemini” feature in Microsoft Excel 2010 will need to be downloaded separately (this is a free download). Sign up at http://www.microsoft.com/sqlserver/2008/en/us/r2.aspx to pre-register for SQL Server 2008 R2 CTP2.  Office Mobile 2010 is not included in Office 2010 applications, suites, or Web Apps. It will be available concurrently with the final release of Microsoft Office 2010, for Windows Mobile Smartphones.  To enable the Office Web Apps, do the following:  For businesses and institutions: The Office Web Apps must run on Microsoft SharePoint 2010. You will be able to open your Word, Excel, PowerPoint and OneNote files from a Microsoft SharePoint 2010 site that is running the Office Web Apps by selecting Open in Web from the drop-down menu next to the file name.  For personal use: To use the Office Web Apps, you must have a Windows Live ID. The Office Web Apps will be available through Windows Live at a later date during Technical Preview and will have limited functionality at this milestone.  To use co-authoring features in Word 2010, Excel 2010, OneNote 2010 and PowerPoint 2010, you must first save your document to a Microsoft SharePoint 2010 or Windows Live site.   You can expect additional features in the RTM version of Microsoft Office 2010. Microsoft SharePoint Workspace is included in the technical preview; however, the SharePoint Workspace feature set has a dependency on Microsoft SharePoint 2010, which will be available later this year.  Microsoft Office Communications Server 2007 R2 and Microsoft Office Communicator 2007 R2 are required for presence, real-time communications and desktop-sharing capabilities.

Page 91 of 92

The Help files contain 2007 information and will be updated for the final release to manufacturing.

This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. This document was developed before the product’s release to manufacturing, and as such, we cannot guarantee that all details included herein will be exactly as what is found in the shipping product. The information contained in this document represents the current view of Microsoft Corp. on the issues discussed as of the date of publication. Because Microsoft must respond to changing market conditions, this document should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information presented after the date of publication. The information represents the product at the time this document was printed and should be used for planning purposes only. Information is subject to change at any time without prior notice. This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2009 Microsoft Corp. All rights reserved.

Page 92 of 92

Sign up to vote on this title
UsefulNot useful