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IMPLEMENTATION OF ONLINE WEB-BASED PROPERTY TAX MANAGEMENT SYSTEM
(MCC & Service Provider)
Mangalore City Corporation MANGALORE
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their employees and advisors make no representation or warranty and shall incur no liability under any law. after acceptance of the BID. financial situation and particular needs of each Bidder who reads or uses this EOI document. update. and has made himself aware of the scope and the specifications of the work to be performed.Disclaimer The information contained in this Expression of interest ("EOI") document provided to the Bidder(s). The purpose of this EOI document is to provide the Bidder(s) with information to assist in the formulation of their Proposals. The submission of a BID by BIDDER implies that he has fully read the specifications. statute. pay any extra charge for any reasons whatsoever. amend or supplement the information set out in this document. This bid document is intended to provide general description of quality envisaged for executing the work. ULB may. and it is not possible for ULB. amend or supplement the information in this EOI document 2 of 14 . It is. Mangalore (hereinafter referred to as "ULB") or any of their employees or advisors. in their absolute discretion. This EOI document may not be appropriate for all persons. rules or regulations as to the accuracy. reliability or completeness of the EOI document. The work shall be executed in accordance with the best practices and to the complete satisfaction of the Mangalore City Corporation. reliability and completeness of the information in this EOI document and where necessary obtain independent advice from appropriate sources. by or on behalf of Mangalore City Corporation. update. local conditions and other features that have a bearing on the cost and time of execution of the work. is provided to the Bidder(s) on the terms and conditions set out in this EOI document and all other terms and conditions subject to which such information is provided. Each Bidder should conduct his/their own investigations and analysis and should check the accuracy.. therefore. conditions of EOI etc. The Corporation shall not therefore. but without being under any obligation to do so. in their absolute discretion. ULB may. The information given in this document is in good faith and meant to serve as a guide to the BIDDER. information and particulars required for the satisfactory execution of the work under this enquiry. but without being under any obligation to do so. their employees or advisors to consider the business/investment objectives. ULB. imperative for the BIDDER to obtain and examine for himself all the data. This EOI document does not purport to contain all the information each Bidder may require.
15. Property Tax means Tax collected by MCC from the property owners within MCC Limits The Contract shall mean and include the General Conditions. 7.Definitions of Terms In formulating the conditions and the annexed specifications in this Expression of interest. ‘Family’ shall mean Husband wife and minor children. 3. 8.. The Inspecting Authority shall mean the Corporation or the Commissioner for the time being or such other person as may be duly authorized by him to act as an Inspecting Authority for the purpose of the contract. 11. having registered ownership of any article by any member of family in case individuals and by any member nominated by the firm in case of firms. works etc. The Specification shall mean the qualitative and / or quantitative description of performance standards of the machinery. EOI means Expression of Interest The Contractor or Bidder shall mean the Individual / Firm / Group of Individuals / Bidder / Consortium / Bidder whose Bid has been accepted by the Corporation and shall include the legal representatives / Legal heirs. ‘Ownership’ shall mean. Packages or the Final Conditions or any special conditions applying to the particular contract specification and drawing and the final agreement to the entered into under the general conditions. the Bid. 16. 14. The word “shall” is to be considered as should. under or over signature and seal as the case may be. The Department means Revenue Department. Approval shall mean the written approval of the Commissioner / Department / Corporation. 5. Schedule of Prices. Specifications. equipment. 4. which has to be mandatorily followed MCC officials means Commissioner and concerned officials from Revenue Department Offender is the one who violates the Terms and conditions of contract. Note: Words imparting the singular only shall also include the plural and vice-versa wherever the context requires. 3 of 14 . Schedules. and Nominees. 1. Month means calendar month. 6. Mangalore City Corporation. 9. 13. Corporation / MCC/ ULB mean Mangalore City Corporation. Covering letter. the following words shall have the meanings herein assigned to them unless there is something in the subject or context inconsistent with such construction. Form. Mangalore. Written shall include any manuscript or typewritten or printed statement. 10. Drawings. 12. Mangalore. 2.
SCHEDULE OF BIDDING PROCESS ULB would endeavor to adhere to the following schedule from the date of issue of notification during the Bidding Process: Sl No 1 2 3 4 Event Description Date for issuing EOI Last date for receiving request for EOI Last date for submission of EOI (Tender Due Date) Date of EOI bid opening As Notified website Date in E-procurement * 4 of 14 .
Scope of work Software Application development & Implementation of Online Web-based Property Tax Management System Date for issuing EOI Last date for receiving request for EOI Last date for submission of EOI (Tender Due Date) Date of EOI bid opening As notified in E-Portal Qualifications of Intending Bidders : 1. For further clarification please contact: Revenue Officer. Revenue Section during office hours Note: Addendum and Corrigendum if any will be published in E-Portal only Commissioner Mangalore City Corporation. The bidder or the firm on whose behalf the bid is submitted must have successfully completed any online web application software development works during the last 1 year ending last day of month previous to the one in which applications are invited. MANGALORE. Mangalore City Corporation. Mangalore reserves all the rights to reject any or all the bids without assigning any reason thereof. 5 lakhs during the last two year. public limited companies for Property Tax Collection Software development. Mangalore invites Expression of Interest (EOI) from individuals / registered firms / agencies registered partnership firms. 08242220313.the average annual turnover of the bidder should be at least Rs. experienced contractors meeting the pre-qualifying requirements stated below for the following works 1. NGOs.in website.gov. 2.eproc. Tender Notification: MCC/Rev/CR19/2013-14/A1 Date: 05/10/2013 The Mangalore City Corporation.karnataka. Financial Criteria . Commissioner.EXPRESSION OF INTEREST NOTIFICATION MANGALORE CITY CORPORATION. Expression of interest is invited from bonafide. 5 of 14 . Mangalore. Mangalore City Corporation Ph. The Blank expression for interest (“EOI”) containing the detailed specifications and the Technical requirements/ terms and conditions may downloaded from www.
j. Basic requirement of the Software a.. Software should be Online web-application based software b. and a population of 4. 1. no of Property Tax pending. online payment. Able to generate reports on number of new Door number issued. Ready for modification and upgrades periodically. highlighting payment status.. The software shall also have an option to incorporate manual payment with supporting software to track such actual payments in banks. f. The software shall allow online report entry by officials. 2. etc. Notices issued for each property. outstandings. Provision for online application status check by the applicant by providing unique applicant ID.1.19. The prospective bidder may access and analyze the existing data’s at their own cost before submitting the proposal. m. online reporting by officials about approval/disapproval with necessary tools to avoid manipulation. Maintain available database of even the Properties which are under dispute and cases are pending in Judiciary court. no of Properties renewed. Date Tracking mechanism right from submission of application.. etc g. The Software should provide date capping in line with time frame fixed by Commissioner. Number of Temporary door no issued u/s 112C(with inspecting authorities remarks). The city is divided into 60 corporator wards. Mangalore City Corporation intends to make Trade license online with improved software. 6 of 14 . d. Provision for automatic Notice generation . Automatic status search with a Property ID. No of door numbers cancelled. Area/Corporator wise data report at any point of time i. e. Background The city of Mangalore City Corporation is having an area of about 132. intimation for additional document requirement and online submission of the same. Should be Centralised database server. time taken by each official in processing the file. c. k. bi-furcation based on residential & Commercial door number(with inspecting authorities remarks). Property tax payment.306 as per 2001 population census. No of properties cancelled and reported vacant. etc. MCC wants to develop an end to end user friendly Software that supports online payment. Able to generate field-wise data summary.64 square km.1 Details of the Project Mangalore City Corporation as per the Official record does have 190642 Properties. previous occupancy etc.MCC: deviation at any level be highlighted and keep track of such offence at each official level. Able to generate the license fee demand and collection at any point of time l. Provision for Online application submission and support document uploading. Multi Language Support with Uni-code support h.
Maintenance of the server Existing Data entry Technical Support for the developed software 4. if the bidder qualifies for the second stage bid. Details of experience (Annexure-6) as set out in annexures 1-6. Other Suggestions/ requirements if any. p. with User ID & Password upon intimation from MCC 7 of 14 . the bidder feels as required for the better implementation of the plant shall be specified with quantification while submitting the EOI document bid and shall be open for discussion at later stages..1 Details to be provided by the Bidders / Proposal Requirement: Technical Specifications: Type used as front end. requirement of control room set-up. Delivery period: The Successful Contractor should be able to develop the software within 15 days including database entry from the date of Work Order 5. Make provision for sufficient back-up m Create database about Trades issued to Residential door numbers and make provision to collect Property Tax from them as applicable to Commercial door number n. highlighting payment status.1 Scope of supply and services Contractor’s scope i) ii) iii) iv) Development of application software. Covering letter(Annexure-1or2). type of server. outstandings. Details of bidders (Annexure 3 or 4). Tools in terms of digital signature of login/password for officials online report entry. The bidders might be required to submit their ongoing online web-based application software project website URL. previous occupancy etc. l.e lumpsum payment with monthly maintenance charges or per transaction charges. Automatic status search with a Property ID.Unique ID number for each Property. Application Software Features Suggestions about modality of contract. type of data-base. MCC may also ask for the bidders to give presentation before finalizing the First Stage EOI. project viability in terms of payment modality i.server placement. Such First stage successful bidders will be required to give a presentation on their technology on such date and time as intimated by MCC. whichever is applicable The successful bidders of First Stage Tenders will only be eligible for Second Stage EOI Tender. Should make provision to accommodate data entry for minimum of 2 Lakh Properties. q. 3. Provision for automatic Notice generation. o. Anti--collusion certificate (Annexure 5). Owner’s Scope i) Share the existing data 5. 3.
8 of 14 .5. 6. Deadline for Submission of Bids 6.0.2 The specifications and data provided in this document is to give a picture about this project.1 Bids must be received as per the dates notified in E-Portal. These data might be changed if MCC considers to be in the best interest of the MCC after hearing technical input from the successful bidders.
For and on behalf of (Name of Bidder) Duly signed by the Authorised Signatory of the Bidder (Name. the undersigned hereby submits the Proposal on behalf of (Name of Bidder) for the Project in one (1) original and one (1) copy.2013 Sir. We confirm that our Proposal is valid for a period of six calendar months from --/08/07 Yours faithfully. Being duly authorised to represent and act on behalf of …………………….Covering Letter (On the Letter-head of the Bidders) Annexure-1 Date: To The Commissioner. Title and Address of the Authorised Signatory) 9 of 14 .10. ---------. with the details as per the requirements of the EOI.. (hereinafter referred to as “the Bidder”). and having reviewed and fully understood all of the Proposal requirements and information provided and collected.Dated --. Mangalore City Corporation Mangalore Sub: Software Application development & Implementation of Online Web-based Property Tax Management System Ref: Your Notification No. for your evaluation.
having reviewed and fully understood all of the Proposal requirements and information provided and collected. (Name of Bidder) (Name. Mangalore City Corporation Mangalore Sub: Software Application development & Implementation of Online Web-based Property Tax Management System Ref: Your Notification No. ---------. Title and Address) 10 of 14 . I.Appendix 2 Covering Letter (In case of an Individual) Date: To The Commissioner.10. hereby. submit the Proposal for the Project with the details as per the requirements of the EOI. I confirm that my Proposal is valid for a period of six calendar months from --/10/13 Yours faithfully.Dated --.2013 Sir. for your evaluation.
3. Address and Phone Numbers of Authorised Signatory of the Bidder (a) (b) (c) (d) (e) (f) (g) (h) Name Designation Company/Firm Address Telephone number E-mail address Fax number Mobile number : : : : : : : : 11 of 14 . Brief description of the Bidder's main lines of business. Name.Appendix 3 Details of Bidder1 (On the Letter Head of the Bidder) 1. Designation. (a) (b) (c) Name of Bidder Address of the office(s) Date of incorporation and/or commencement of business 2. Details of individual(s) who will serve as the point of contact / communication for ULB with the Bidder: (a) (b) (c) (d) (e) (f) (g) (h) Name Designation Company/Firm Address Telephone number E-mail address Fax number Mobile number : : : : : : : : 4.
Brief description of the Bidder's main lines of business. (a) (b) (c) Name of Bidder Address of the office Date of commencement of business 2.Appendix 4 Details of Bidder (In case of an Individual) 1. Details of individual who will serve as the point of contact / communication for ULB with the Bidder: (a) (b) (c) (d) (e) (f) (g) (h) Name Designation Individual Address Telephone number E-mail address Fax number Mobile number : : : : : : : : 12 of 14 . 3.
.................................................. if the award is made to us.................. (Signature of the Bidder/ Authorised Person) .. in executing) the above contract........... I / We further confirm that we have not offered nor will offer any illegal gratification in cash or kind to any person or agency in connection with the instant Proposal.....Appendix-5 Format for Anti-Collusion Certificate Anti-Collusion Certificate I2 / We undertake that... I / we have not acted in concert or in collusion with any other Bidder or other person(s) and also not done any act....... Dated this .... (Name of the Bidder) ................ in competing for (and....................... I / We hereby certify and confirm that in the preparation and submission of our Proposal.... 2013 ........... I / we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”................. (Name of the Authorised Person) 13 of 14 ........................... deed or thing which is or could be regarded as anti-competitive...............Day of ..
1 The bidder or the firm on whose behalf the bid is submitted must have successfully completed any online web application software development works (need not only be Trade License software but can be any other software) during the last 1 year ending last day of month previous to the one in which applications are invited. Qualification Criteria No. 2. Qualification of the bidder / Documents to be provided a)___ No of years of experience in the work as mentioned in the qualification criteria column along with the number of years of operation of the concern if it is a new concern operating for the past 2 years (photo-copy of proof of years of establishment of concern should be provided duly attested by the notary) b Photo copies of work orders / certificates highlighting the Successful completion of such works from the employer clearly mentioning the scope of work in case if service is provided to government sector(from officer not below Class A Gazzetted rank). Details of Experience The Bidder should furnish the details of eligible experience as set out below: Sl. 05 lakhs during the last two years. Five lakhs during the last two years. Financial Capability: the average annual turnover of the bidder should be at least Rs. The bidder or the firm on whose behalf the bid is submitted must have successfully completed any online web application software development works during the last 1 year ending last day of month previous to the one in which applications are invited. -----------0--------- 14 of 14 . i. Financial Capability: the average annual turnover of the firm should be at least Rs.ANNEXURE-6 Details of Experience The Bidder should furnish the details of eligible experience as set out below: A. B. if the service is provided to private sector then notarised agreement copy along with satisfactory work completion certificate – the original copies may be asked for future verification Provide Audited Financial data sheet / Certificate from a registered auditor confirming the said condition ii. Qualification Criteria The Bidder must satisfy the following Qualification Criteria for experience in order to qualify for the Project.
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