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Excel keyboard shortcuts

About keyboard shortcuts You can quickly perform tasks by using keyboard shortcuts one or more keys that you press on the keyboard to complete a task. For example, pressing +P opens the Print dialog box.
To Undo Cut text from the active cell Edit a cell comment Copy text from the active cell Open the Formula Builder Paste text into the active cell Repeat the last Find (Find Next) Close the window Display the Go To dialog box Display the Find dialog box Restore the window size. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Move to the next workbook window Move to the previous workbook window Check spelling Turn on extend selection mode; used with arrow keys or cursor Add to the selection Display the Macro dialog box Calculate all sheets in all open workbooks. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Calculate the active sheet. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Display a contextual menu. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Maximize or restore the workbook window Make the first button on a floating toolbar active Insert a new chart sheet. Press F1 F2 SHIFT+F2 F3 SHIFT+F3 F4 SHIFT+F4 +F4 F5 SHIFT+F5 +F5

F6 SHIFT+F6 +F6 CONTROL+SHIFT+F6 F7 F8 SHIFT+F8 OPTION+F8 F9

SHIFT+F9

SHIFT+F10

+F10 OPTION+F10 F11

This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Insert a new sheet. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Insert an Excel 4.0 macro sheet Display the Save As dialog box. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Display the Open dialog box Display the Print dialog box +F12 CONTROL+SHIFT+F12 SHIFT+F11

+F11 F12

Moving and scrolling in a sheet or workbook


To Move one cell up, down, left, or right Move to the edge of the current data region Move to the beginning of the row Move to the beginning of the sheet Move to the last cell in use on the sheet, which is the cell at the intersection of the rightmost column and the bottom row (in the lower-right corner); or the cell opposite the home cell, which is typically A1 Move down one screen Move up one screen Move one screen to the right Move one screen to the left Move to the next sheet in the workbook Move to the previous sheet in the workbook Move to the next workbook or window Move to the previous workbook or window Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Scroll to display the active cell Display the Go To dialog box Display the Find dialog box Repeat the last Find action (same as Find Next) Move between unlocked cells on a protected sheet Press An arrow key CONTROL + arrow key HOME CONTROL+HOME CONTROL+END

PAGE DOWN PAGE UP OPTION+PAGE DOWN OPTION+PAGE UP CONTROL+PAGE DOWN CONTROL+PAGE UP CONTROL+TAB CONTROL+SHIFT+TAB F6 SHIFT+F6 CONTROL+DELETE CONTROL+G +F +G TAB

Previewing and printing


To Display the Print dialog box In print preview, move around the page when zoomed in In print preview, move by one page when zoomed out Press +P Arrow keys PAGE UP

In print preview, move to the first page when zoomed out In print preview, move to the last page when zoomed out

CONTROL+UP ARROW CONTROL+DOWN ARROW

Entering data on a sheet


To Complete a cell entry and move down in the selection Start a new line in the same cell Fill the selected cell range with the text that you type Complete a cell entry and move up in the selection Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection Cancel a cell entry Delete the character to the left of the insertion point, or delete the selection Delete the character to the right of the insertion point, or delete the selection Delete text to the end of the line Move one character up, down, left, or right Move to the beginning of the line Repeat the last action Edit a cell comment Fill down Fill to the right Define a name Press RETURN CONTROL+OPTION+RETURN CONTROL+RETURN SHIFT+RETURN TAB SHIFT+TAB ESC DELETE DELETE CONTROL+DELETE An arrow key HOME +Y SHIFT+F2 CONTROL+D CONTROL+R CONTROL+L

Working in cells or the Formula bar


To Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Complete a cell entry Enter a formula as an array formula Cancel an entry in the cell or formula bar Display the Formula Builder after you type a valid function name in a formula Insert a hyperlink Activate a hyperlink Edit the active cell and position the insertion point at the end of the line Open the Formula Builder Calculate all sheets in all open workbooks Calculate the active sheet Start a formula Toggle the formula reference style between absolute, relative, and mixed Insert the AutoSum formula Enter the date Enter the time Copy the value from the cell above the active cell into the cell or the formula bar Alternate between displaying cell values and displaying cell formulas Copy a formula from the cell above the active cell into the cell or the formula bar Display the AutoComplete list Press DELETE RETURN CONTROL+SHIFT+RETURN ESC CONTROL+A +K RETURN (in a cell with a hyperlink) CONTROL+U SHIFT+F3 += +SHIFT+= = +T +SHIFT+T CONTROL+SEMICOLON (;) +SEMICOLON (;) CONTROL+SHIFT+INCH MARK (") CONTROL+GRAVE ACCENT (`) CONTROL+APOSTROPHE (') OPTION+DOWN ARROW

Define a name

CONTROL+L

Formatting and editing data


To Display the Style dialog box Display the Format Cells dialog box Apply the general number format Apply the currency format with two decimal places (negative numbers appear in red with parentheses) Apply the percentage format with no decimal places Apply the exponential number format with two decimal places Apply the date format with the day, month, and year Apply the time format with the hour and minute, and indicate A.M. or P.M. Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values Apply the outline border around the selected cells Add an outline border to the right of the selection Add an outline border to the left of the selection Add an outline border to the top of the selection Add an outline border to the bottom of the selection Remove outline borders Apply or remove bold formatting Apply or remove italic formatting Apply or remove underscoring Apply or remove strikethrough formatting Hide rows Unhide rows Hide columns Unhide columns Add or remove the shadow font style Add or remove the outline font style Edit the active cell Cancel an entry in the cell or the formula bar Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste text into the active cell Complete a cell entry Enter a formula as an array formula Display the Formula Builder after you type a valid function name in a formula Press +SHIFT+L +1 CONTROL+SHIFT+~ CONTROL+SHIFT+$ CONTROL+SHIFT+% CONTROL+SHIFT+^ CONTROL+SHIFT+# CONTROL+SHIFT+@ CONTROL+SHIFT+! +OPTION+ZERO +OPTION+RIGHT ARROW +OPTION+LEFT ARROW +OPTION+UP ARROW +OPTION+DOWN ARROW +OPTION+HYPHEN +B +I +U +SHIFT+UNDERLINE CONTROL+9 CONTROL+SHIFT+( CONTROL+ZERO CONTROL+SHIFT+) +SHIFT+W +SHIFT+D CONTROL+U ESC DELETE +V RETURN CONTROL+SHIFT+RETURN CONTROL+A

Working with a selection


To Copy the selection Cut the selection Paste the selection Clear the contents of the selection Delete the selection Press +C +X +V DELETE CONTROL+HYPHEN

Undo the last action Turn on Show Formulas view Move from top to bottom within the selection (down), or move in the direction that is selected in Edit in the Preferencesdialog box (Excel menu, Preferences command) Move from bottom to top within the selection (up), or move opposite to the direction that is selected in Edit in thePreferences dialog box (Excel menu, Preferences command) Move from left to right within the selection, or move down one cell if only one column is selected Move from right to left within the selection, or move up one cell if only one column is selected Move clockwise to the next corner of the selection Move to the right between nonadjacent selections Move to the left between nonadjacent selections

+Z CONTROL+SHIFT+PLUS SIGN RETURN SHIFT+RETURN TAB SHIFT+TAB CONTROL+PERIOD CONTROL+OPTION+RIGHT ARROW CONTROL+OPTION+LEFT ARROW

Selecting cells, columns, or rows


To Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) Extend the selection by one cell Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the beginning of the row Extend the selection to the beginning of the sheet Extend the selection to the last cell used on the sheet (lower-right corner) Select the entire column Select the entire row Select the entire sheet Select only the active cell when multiple cells are selected Extend the selection down one screen Extend the selection up one screen With an object selected, select all objects on a sheet Alternate between hiding objects, displaying objects, and displaying placeholders for objects Show or hide the Standard toolbar Turn on the capability to extend a selection by using the arrow keys Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range Select the current array, which is the array that the active cell belongs to Select all cells with comments Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell. Select only cells that are directly referred to by formulas in the selection Select cells in a column that don't match the value in the active cell in that column. You must select the column starting with the active cell. Select all cells that are directly or indirectly referred to by formulas in the selection Select only cells with formulas that refer directly to the active cell Select all cells with formulas that refer directly or indirectly to the active cell Select only visible cells in the current selection Press CONTROL+SHIFT+ASTERISK SHIFT+arrow key CONTROL+SHIFT+arrow key SHIFT+HOME CONTROL+SHIFT+HOME CONTROL+SHIFT+END CONTROL+SPACEBAR SHIFT+SPACEBAR +A SHIFT+DELETE SHIFT+PAGE DOWN SHIFT+PAGE UP CONTROL+SHIFT+SPACEBAR CONTROL+6 CONTROL+7 F8 SHIFT+F8 CONTROL+/ +SHIFT+O (The letter O) CONTROL+\ CONTROL+SHIFT+| CONTROL+[ CONTROL+SHIFT+{ CONTROL+] CONTROL+SHIFT+} +SHIFT+Z

Ledger Sheets
To Press

Show the Category AutoComplete Menu Move to the previous item in the Category AutoComplete Menu Move to the next item in the Category AutoComplete Menu Scroll up one page in the Category AutoComplete Menu Scroll down one page in the Category AutoComplete Menu Go to the bottom of the Category AutoComplete Menu Closes the Category AutoComplete Menu Assign the selected category in the Category AutoComplete Menu Show the Priority menu Move in the priorities list Assign the selected priority in the priority list Close the priorities list and return to the cell Close the priorities list and return to the cell Show the menu for the first variable field in the header Show the menu for the second variable field in the header

OPTION+DOWN ARROW UP ARROW DOWN ARROW PAGE UP PAGE DOWN END ESC TAB, ENTER, or RETURN OPTION+DOWN ARROW Arrow keys TAB, ENTER, or RETURN ESC +PERIOD +OPTION+1 +OPTION+2

Charts
To Insert a new chart sheet. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. UnderPersonal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Cycle through chart object selection Alternate between hiding chart objects, displaying chart objects, and displaying placeholders for chart objects Press F11

An arrow key CONTROL+6

Data forms
To Move to the same field in the next record Move to the same field in the previous record Move to the next field that you can edit in the record Move to the previous field that you can edit in the record Move to the first field in the next record Move to the first field in the previous record Move to the same field 10 records forward Move to a new record Move to the same field 10 records back Move to the first record Move one character left within a field Move one character right within a field Select the character to the left Select the character to the right Press DOWN ARROW UP ARROW TAB SHIFT+TAB RETURN SHIFT+RETURN PAGE DOWN CONTROL+PAGE DOWN PAGE UP CONTROL+PAGE UP LEFT ARROW RIGHT ARROW SHIFT+LEFT ARROW SHIFT+OPTION+RIGHT ARROW

AutoFilters and PivotTable reports


To Display the AutoFilter list or PivotTable page field pop-up menu for the selected cell Select the next item in the AutoFilter list or PivotTable page field Press OPTION+DOWN ARROW DOWN ARROW

Select the previous item in the AutoFilter list or PivotTable page field Select the first item (Sort Ascending) in the AutoFilter list or PivotTable page field Select the last item in the AutoFilter list or PivotTable page field Filter the list by using the selected item in the AutoFilter list or PivotTable page field

UP ARROW HOME END RETURN

Outlining data
To Display or hide outline symbols Hide selected rows Unhide selected rows Hide selected columns Unhide selected columns Press CONTROL+8 CONTROL+9 CONTROL+SHIFT+( CONTROL+ZERO CONTROL+SHIFT+)

Toolbars
To Make the first button on a floating toolbar active When a toolbar is active, select the next button or menu on the toolbar When a toolbar is active, select the previous button or menu on the toolbar When a toolbar is active, select the next toolbar When a toolbar is active, select the previous toolbar Perform the action assigned to the selected button Press OPTION+F10 TAB SHIFT+TAB CONTROL+TAB CONTROL+SHIFT+TAB RETURN

Windows
To Switch to the next application Switch to the previous application Close the active workbook window Restore the active workbook window size. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Switch to the next workbook window Switch to the previous workbook window Restore the window size. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Maximize or restore the workbook window Copy the image of the screen to the Clipboard. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Copy the image of the active window to the Clipboard (after pressing and releasing the key combination, click the window that you want to take a picture of). Press +TAB +SHIFT+TAB +W +F5

F6 SHIFT+F6 +F6 +SHIFT+F6 +F5

CONTROL+F10 +SHIFT+3

+SHIFT+4

This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off.

Dialog boxes
To Move to the next text box Move to the previous text box Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Perform the action assigned to the default command button in the dialog box (the button with the bold outline, often the OKbutton) Cancel the command and close the dialog box Press TAB SHIFT+TAB CONTROL+TAB CONTROL+SHIFT+TAB RETURN ESC