July 2001

Euro Conversion and Integrity Workbook

J.D. Edwards World Source Company One Technology Way Denver, CO 80237

Copyright © J.D. Edwards World Source Company, 2000, 2001 All Rights Reserved J.D. Edwards is a registered trademark of J.D. Edwards & Company. The names of all other products and services of J.D. Edwards used herein are trademarks or registered trademarks of J.D. Edwards World Source Company. All other product names used are trademarks or registered trademarks of their respective owners. The information in this guide is confidential and a proprietary trade secret of J.D. Edwards World Source Company. It may not be copied, distributed, or disclosed without prior written permission. This guide is subject to change without notice and does not represent a commitment on the part of J.D. Edwards & Company and/or its subsidiaries. The software described in this guide is furnished under a license agreement and may be used or copied only in accordance with the terms of the agreement. J.D. Edwards World Source Company uses automatic software disabling routines to monitor the license agreement. For more details about these routines, please refer to the technical product documentation.

Table of Contents

About This Workbook ....................................................................................... 1 Pre-Conversion Tasks .................................................................................. 2 Conversion Tasks ......................................................................................... 2 Post-Conversion Tasks ................................................................................ 3 About the Euro Conversion .............................................................................. 4 Euro Exchange Rates................................................................................... 6 How Amounts Are Converted ................................................................... 6 Accounts Receivable and Accounts Payable...................................... 7 General Accounting............................................................................... 8 Procurement ........................................................................................... 8 Sales Order Management.................................................................... 10 Service Billing/Contract Billing ......................................................... 11 Ledgers Affected by the Euro Conversion............................................. 11 XA, YA, ZA Ledgers and Detailed Restatement Records ............ 12 Differences Between the Workbench and Post-Conversion Jobs ...... 12 The Euro Conversion and Non-JDE Records ...................................... 14 Coexistence and the Euro Conversion.................................................... 15 F0911 Amounts Before and After the Euro Conversion............................ 17 Domestic and Foreign Ledger Amounts................................................. 17 Domestic EMU Transaction.............................................................. 18 Foreign EMU Transaction (Before 1 January 1999) ...................... 18 Foreign EMU Transaction (As of 1 January 1999)......................... 19 Foreign Euro Transaction .................................................................. 20 Foreign Non-EMU Transaction........................................................ 21 Alternate Ledger Amounts........................................................................ 22 Domestic-Only Transaction............................................................... 23 Euro Foreign Transaction .................................................................. 24 Non-EMU Foreign Transaction........................................................ 25

Pre-Conversion Tasks
Planning a Euro Conversion Strategy ............................................................ 28 Establishing a Euro Conversion Project Team...................................... 28 Example: One Approach to the Euro Conversion ............................... 29 Setting Up a Euro Conversion Test Environment....................................... 31 Reviewing Sizing Impacts and System Resources ........................................ 33 Sizing Impacts ............................................................................................. 33 Sizing Impacts on the F0911 and F0902 Tables ............................. 34 Sizing Impacts on the F0086 Table................................................... 34

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System Resources and Performance ........................................................ 35 Euro Conversion Software Requirements ..................................................... 37 Copying Tables to Your Conversion Environment..................................... 38 Copying the F0085 Table to Your Conversion Environment............. 39 Copying the F9843 Table to Your Conversion Environment............. 42 Creating Indices Before Running the Conversion........................................ 45 Completing System-Level Prerequisites......................................................... 46 Checklist: System-Level Prerequisites...................................................... 46 Currency Code Values for CRCD and CRCX Fields............................ 51 Completing Pre-Conversion Tasks ................................................................. 55 Checklist: Financials Pre-Conversion Tasks........................................... 56 Accounts Receivable............................................................................ 56 Accounts Payable................................................................................. 57 General Accounting............................................................................. 59 Reports .................................................................................................. 63 Localization........................................................................................... 63 Fixed Assets/Job Cost ........................................................................ 64 Checklist: Distribution Pre-Conversion Tasks....................................... 65 Checklist: Manufacturing Pre-Conversion Tasks................................... 66 Checklist: Final Post................................................................................... 68 Reviewing and Correcting Pre-Conversion Integrity Reports .................... 69 Coexistence and Accounts Receivable .................................................... 71 Checklist: Financials Pre-Conversion Integrity Reports ....................... 72 Accounts Receivable............................................................................ 72 Accounts Payable................................................................................. 75 General Accounting............................................................................. 76 Localization........................................................................................... 78 Fixed Assets/Job Cost ........................................................................ 78 Change Management........................................................................... 79 Checklist: Distribution Pre-Conversion Integrity Reports ................... 79 Checklist: Logistics Pre-Conversion Integrity Reports ......................... 80 Checklist: Manufacturing Pre-Conversion Integrity Reports............... 80 Checklist: Batch Headers Pre-Conversion Integrity Reports............... 80 Checklist: Post Integrity Job (Repost) ..................................................... 81 Purging Outdated Data Tables........................................................................ 82 Checklist: General Purge Programs ......................................................... 84 Checklist: Financials Purge Programs...................................................... 84 General Accounting............................................................................. 84 Accounts Receivable............................................................................ 85 Accounts Payable................................................................................. 86 Address Book ....................................................................................... 87 Checklist: Fixed Assets Purge Programs................................................. 88 Technical Considerations: Distribution Purge Programs ..................... 89 Checklist: Distribution Purge Programs.................................................. 90 Procurement ......................................................................................... 90 Sales Order Management.................................................................... 91 Electronic Commerce ......................................................................... 92 Checklist: Logistics Purge Program ......................................................... 95

Warehouse Management..................................................................... 96 Checklist: Manufacturing Purge Programs ............................................. 96 Work Orders......................................................................................... 96 Rerunning Pre-Conversion Integrity Reports ............................................... 98

Conversion Tasks

99

Environments and Euro Conversion Plans................................................. 100 Setting Up a Euro Conversion Plan ............................................................. 102 Verifying Statuses for UDC (H90/DS)................................................. 103 Setting Up Constants for a Conversion Plan........................................ 104 Euro Exchange Rates........................................................................ 107 Preventing Audit Records from Being Created ................................... 108 Updating the F9843 Table....................................................................... 112 Defining a Conversion Plan.................................................................... 115 Running the Euro Conversion Workbench ................................................ 119 Coexistence: Before Running the OneWorld Conversion ................. 120 During the Euro Conversion.................................................................. 122 Coexistence: After Running the OneWorld Conversion.................... 122 Verifying the Status of the Euro Conversion.............................................. 123 Reviewing the Euro Conversion Reports .................................................... 127 Table Conversion/Merge Driver Report .............................................. 127 Viewing the Conversion Log Records................................................... 128 Table Conversion Report ........................................................................ 129 Examples of Error Messages ........................................................... 129 Reviewing the Euro Conversion Audit Tables ........................................... 132 Exchange Rate Fields in the Conversion Audit Table ........................ 133 Rerunning a Euro Conversion Program ...................................................... 134 Rerunning a Conversion Program Before Updating the F0010 Table135 Rerunning a Conversion Program After Updating the F0010 Table 136 Deleting the Conversion Log for a Plan ...................................................... 138 Before Running Ordered and Additional Conversion Jobs...................... 141 Changing the Plan Exchange Rate Before Running a Job.................. 142 Preventing Audit Records from Being Created for a Job................... 144 Running Ordered Conversion Jobs .............................................................. 146 Checklist: Ordered Conversion Jobs ..................................................... 149 Configuration Management.............................................................. 150 Multicurrency Intercompany............................................................ 151 Distribution and Product Data Management ................................ 152 Company Currency Codes (Required)............................................ 153 Multicurrency Intercompany Post................................................... 154 Converting Multicurrency Intercompany Transactions...................... 154 Running Additional Conversion Jobs........................................................... 158 Checklist: Additional Conversion Jobs.................................................. 161 Sales Order Management.................................................................. 162

Procurement ....................................................................................... 165 Agreement Management................................................................... 167 Advanced Transportation Management......................................... 167 Equipment Management .................................................................. 168 Service Billing ..................................................................................... 169 Product Data Management .............................................................. 170 Stock Valuation .................................................................................. 170

Post-Conversion Tasks
Reviewing and Correcting Post-Conversion Integrity Reports ................ 173 Checklist: Financials Post-Conversion Integrity Reports ................... 175 Accounts Receivable.......................................................................... 175 Accounts Payable............................................................................... 178 General Accounting........................................................................... 179 Localization......................................................................................... 180 Fixed Assets/Job Cost ...................................................................... 180 Change Management......................................................................... 181 Checklist: Distribution Pre-Conversion Integrity Report................... 182 Checklist: Logistics Post-Conversion Integrity Reports ..................... 182 Checklist: Manufacturing Post-Conversion Integrity Report............. 183 Checklist: Batch Header Post-Conversion Integrity Report .............. 183 Checklist: Post Integrity Job (Repost) ................................................... 184 Reposting the Account Ledger...................................................................... 185 Completing Post-Conversion Tasks ............................................................. 187 Checklist: Financials Post-Conversion Tasks ....................................... 188 General Accounting........................................................................... 188 Accounts Receivable.......................................................................... 189 Accounts Payable............................................................................... 189 Localization......................................................................................... 190 Checklist: Distribution Post-Conversion Tasks ................................... 191 Checklist: Manufacturing Post-Conversion Tasks............................... 191

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Converting the Production Environment.................................................... 193

Appendices

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Conversion and Post-Conversion Tables .................................................... 196 Euro Conversion Workbench UBEs............................................................ 197 OneWorld Composite Keys........................................................................... 198 OneWorld Indices ........................................................................................... 199 Sample: Table Conversion/Merge Driver Report...................................... 200 Sample: Table Conversion Report ................................................................ 201 Sample: Euro Conversion Audit Report...................................................... 202 Sample: Company Currency Conversion Report........................................ 203 OneWorld Service/Contract Billing ............................................................. 204

Euro Conversion and Integrity Workbook

About This Workbook

Make sure you have the most current copy of the Euro Conversion and Integrity Workbook before you begin preparing for the euro conversion. In addition, remember to visit the Euro Base Currency Conversion site on the Knowledge Garden (Worldwide Topics > Euro Base Currency Conversion) for any latebreaking information since the publication of the workbook. The Euro Conversion and Integrity Workbook describes the tasks that you must complete before, during, and after you run the euro conversion. J.D. Edwards recommends that you complete the tasks in this workbook twice. First, complete them in your test, or conference room pilot (CRP), environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all the tasks again in your production environment and "go live." The contents of this workbook apply to OneWorld releases B73.3.1, B3.3.2, and Xe unless noted otherwise. This workbook includes the following types of tasks: • • Application. Tasks that apply to employees who are responsible for overseeing the day-to-day activities for your J.D. Edwards applications. Technical. Tasks that apply to employees who are responsible for updates to your computer systems.

Topics The tasks in this workbook are divided into the following sections:
G G G

Pre-Conversion Tasks Conversion Tasks Post-Conversion Tasks

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Pre-Conversion Tasks
The following table lists the pre-conversion tasks and identifies whether your application personnel, technical personnel, or both should review and complete the task.
Pre-Conversion Task Planning a euro conversion strategy Setting up a euro conversion test environment Reviewing sizing impacts and system resources Euro conversion software prerequisites Copying tables to your conversion environment Creating indices before running the euro conversion Completing system-level prerequisites Completing pre-conversion tasks Reviewing and correcting pre-conversion integrity reports Purging outdated data tables Rerunning pre-conversion integrity reports x x x x x Application Technical x x x x x x x x

Conversion Tasks
The following table lists the conversion tasks and identifies whether your application personnel, technical personnel, or both should review and complete the task.
Conversion Task Environments and euro conversion plans Setting up a euro conversion plan Running the euro conversion workbench Verifying the status of the euro conversion
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Application Technical x x x x x x
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Conversion Task Reviewing the euro conversion reports and audit tables Rerunning a euro conversion program Deleting the conversion log for a plan Before running ordered and additional conversion jobs Running ordered conversion jobs Running additional conversion jobs

Application Technical x x x x x x x

Post-Conversion Tasks
The following table lists the post-conversion tasks and identifies whether your application personnel, technical personnel, or both should review and complete the task.
Post-Conversion Task Reviewing and correcting post-conversion integrity reports Reposting the account ledger Completing post-conversion tasks Converting the production environment Application Technical x x x x

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About the Euro Conversion

The euro conversion consists of programs that convert a company's base currency to the euro. Specifically, the programs do the following: • Convert all monetary amounts in all data tables from the base currency to the euro, regardless of the batch status of the records in the tables. For a complete list of the data tables converted, see Conversion and PostConversion Tables. • • Ensure data integrity within a table, when necessary. Create an audit trail that shows the original amounts and converted amounts for each converted table. (Audit trails are optional, based on user preference.)

The euro conversion programs convert monetary amounts and currency codes and, as a result, affect all J.D. Edwards data tables that contain currency codes, monetary amounts, or both in the following systems: • • • • • • • • • Financials Fixed Assets/Job Cost Change Management (OneWorld Xe only) Time Accounting Localization Distribution Logistics Manufacturing Load and Delivery Management/Agreement Management

The results of all conversion programs are final; there is no proof mode. As with all J.D. Edwards conversions, you cannot add, change, or delete data while the conversion programs are processing.

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To ensure the success of the euro conversion, it is important that you adhere to the following guidelines: • Test the conversion in a test or conference room pilot (CRP) environment that contains a copy of your production data. See Setting Up a Euro Conversion Test Environment. Correct any data issues that occur during your testing in both your test and production environments. Update your production environment when you are satisfied with the results of the conversion in your test environment and are ready to "go live."

• •

For optimum results, plan to start and finish the euro conversion process without interruption. First, complete all the pre-conversion tasks. Next, run the actual conversion and verify its success. Then, complete the ordered and additional conversion jobs. Finally, complete the post-conversion tasks and "go live." Now you are ready to resume your daily business operations. Note Do not confuse the euro conversion with the euro enhancements. The euro conversion converts a company's base (domestic) currency to the euro, whereas the euro enhancements provide software functionality that allows you to process transactions in the euro, regardless of whether you have converted your base currency to the euro.

Topics
G G G G G G

Euro Exchange Rates How Amounts are Converted Ledgers Affected by the Euro Conversion Differences Between the Workbench and Post-Conversion Jobs The Euro Conversion and Non-JDE Records Coexistence and the Euro Conversion

See Also
G

Euro Base Currency site on the Knowledge Garden for information about the software required for the euro conversion. The path is Worldwide Topics > Euro Base Currency Conversion > Software > Requirements.

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Euro Exchange Rates
As of 1 January 1999, the euro exchange rate was irrevocably fixed to EMU member currencies in 11 of the 12 participating EMU countries. Greece, the 12th and latest country to join the EMU, had its currency irrevocably fixed to the euro as of 1 January 2001. International currencies are quoted as an exchange rate against the euro, and not against the national EMU currencies. The official conversion rates are as follows: 1 euro equals 40.3399 Belgian francs 1.95583 German marks 166.386 Spanish pesetas 6.55957 French francs 0.787564 Irish pounds 1936.27 Italian lire 40.3399 Luxembourg francs 2.20371 Dutch guilders 13.7603 Austrian schillings 200.482 Portuguese escudos 5.94573 Finnish markka 340.750 Greek drachmas

How Amounts Are Converted
Depending on the table being converted, the euro conversion programs divide the domestic or foreign amount by the conversion rate in the Currency Exchange Rates table (F0015) to derive the new euro amount. The euro conversion programs handle rounding the same way the application programs handle rounding. For example, if the Accounts Receivable server uses soft rounding for transactions, the conversion program uses soft rounding. If an application program is not set up for rounding, the conversion program performs the following mathematic rounding: • Rounds down amounts less than 0.5

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Rounds up amounts greater than or equal to 0.5

Topics
G G G G G

Account Receivable and Accounts Payable General Accounting Procurement Sales Order Management Service/Contract Billing

Accounts Receivable and Accounts Payable The euro conversion converts amounts in the F03B11, F03112, F03B13, and F03B14 tables (Accounts Receivable), F0411 and F0414 tables (Accounts Payable) as follows: • For a domestic-only transaction, the original domestic amount (your base currency before the conversion) is used to derive the new domestic amount in the euro. The original domestic amount becomes the foreign amount. For a foreign transaction between two EMU currencies that was entered after 1 January 1999, the original domestic amount is used to derive the new domestic amount in the euro. The original foreign transaction remains the same. For a foreign transaction between two EMU currencies that was entered before 1 January 1999, the domestic amount is used to derive the new domestic amount in the euro. The original foreign amount remains the same, but the rate on the transaction is changed to a calculated rate that is derived by dividing the new euro amount by the foreign amount. For a foreign transaction in the euro, the foreign euro amount becomes the new domestic amount. The original foreign euro transaction is removed. For a foreign transaction between an EMU and non-EMU currency, the domestic amount is converted to the new euro amount. The original foreign transaction remains the same.

• •

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Note Amounts in the Accounts Payable Matching Document table (F0413) are not converted; however, the currency mode on domestic payments is updated to foreign.

General Accounting For domestic-only transactions, the euro conversion creates CA records that did not previously exist. Clients should be aware of potential sizing issues. See Reviewing Sizing Impacts and System Resources. For more information about how the euro conversion converts and updates various types of transactions, see F0911 Amounts Before and After the Euro Conversion. The euro conversion programs also convert the following amounts in the Accounts Balances (F0902) and 52-Period Account Balances (F0902B) tables: • • Period amounts in the 01 - 14 or 01 - 52 fiscal period buckets Non-period amounts such as balance forwards and period year-end net postings

Procurement The euro conversion programs in Procurement, unlike those in Sales Order Management, convert the unit cost and extended cost. Unit costs (AMC3 and FEA), extended costs (ECST and FEC), and transaction amounts (AEXP and FEC) are converted as follows: • For a domestic order, the original domestic amount is used to derive the new domestic amount. The original domestic amount becomes the foreign amount. For a foreign order in the euro (that will become a domestic order), the foreign amount becomes the new domestic amount. The original foreign amount is removed. For a foreign order between two EMU currencies entered after 1 January 1999, the foreign amount is used to derive the new domestic amount in the euro. The original foreign amount remains the same. For a foreign order between two EMU currencies entered before 1 January 1999, the original domestic amount is used to derive the new domestic amount in the euro. The foreign amount remains the same, but the rate on the order is changed to a calculated rate between the domestic and foreign
About the Euro Conversion

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amounts. This also applies to a foreign order between an EMU and nonEMU currency. Note Because tax fields are domestic only, the original domestic tax amount is converted to the euro.

Once all unit cost, extended cost, and transaction amounts are converted to the euro, the Procurement conversion programs recalculate the unit cost in purchasing (PRRC) in the euro. To recalculate PRRC in the euro, the conversion programs perform the following calculations: 1. Add the extended price (AEXP) and amount on hold (ACHG) to derive the transaction total (total order amount). AEXP + ACHG = Transaction Total 2. Divide the transaction total by quantity to derive the transaction unit price. Transaction Total / Quantity = Unit Cost in Transaction 3. Depending on the UOM conversion factor from transaction to primary, multiply or divide the factor to derive the unit cost in primary. Unit Cost in Transaction (x or /) factor = Unit Cost in Primary 4. Depending on the UOM conversion factor from primary to purchasing, multiply or divide the factor to derive the unit cost in purchasing (PRRC). Unit Cost in Primary (x or /) factor = Unit Cost in Purchasing (PRRC) The following graphic is a visual representation of the calculations:

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Example: Recalculating PRRC in the Euro Remember that PRRC is recalculated after all other Procurement amounts have been converted to the euro. In this example, the following UOM conversion setup applies:
1 1 1 From UOM BX CA = Quantity = 10.0000000 = 5.0000000 To Structure UOM Code EA BX

The following graphic is a visual representation of the calculations in this example:

To recalculate a unit cost amount in purchasing (PRRC), the conversion programs perform the following calculations: 1. 25,565 + 0.00 (AEXP + ACHG) = 25,565 EUR (5 cases) 2. 25,565 / 5 (quantity) = 5,113 EUR (1 case) 3. 5,113 / 50 (factor) = 102.26 EUR (1 each) 4. 102.26 x 10 (factor) = 1022.60 EUR (1 box) Sales Order Management The euro conversion programs in Sales Order Management, unlike those in Procurement, convert the unit price and use the converted unit price to recalculate the extended price. The conversion programs were specifically designed to convert the unit price for the following reasons: • To minimize rounding issues in the Sales Order Detail table (F4211). The number of decimal positions stored for unit amounts, such as UPRC, is determined by the data dictionary (typically 4 decimal places); whereas, the
About the Euro Conversion

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number of decimal positions stored for extended amounts, such as AEXP, is determined by the currency decimals (typically 0 to 3 decimal places). Converting the unit price instead of the extended price helps minimize rounding issues. • To maintain consistency with Sales Order Management programs. When a foreign order is created in Sales Order Entry, for example, the entry program converts the domestic unit price to the foreign price and then extends out the foreign price. The conversion programs in Sales Order Management convert amounts in the same way. To avoid possible rounding issues in the Price Adjustment History table (F4074). Price adjustments are applied to the unit price, with the net price extended out to the extended price. If the conversion program recalculated the unit price based on a converted extended price instead, the potential for rounding issues would increase between the unit prices in the Sales Order Detail (F4211) and Price Adjustment Ledger (F4074) tables.

Service Billing/Contract Billing For information about how the euro conversion programs convert amounts in the Service Billing and Contract Billing systems, see OneWorld Service/Contract Billing. Multicurrency processing was enabled as of release B73.3 for Service Billing and OneWorld Xe for Contract Billing.

Ledgers Affected by the Euro Conversion
The euro conversion programs convert amounts in all ledgers, except the following: • • Foreign currency ledger (CA). The foreign transaction amount in the CA ledger is not converted. Currency-specific ledgers (XA, YA, and ZA). If you try to convert a currency-specific ledger, you will receive an error message. For error messages that appear on the Table Conversion Report, see Examples of Error Messages. Any ledgers that contain a currency code in the Special Handling field in UDC table 09/LT and a currency code in the Denominated Currency Code field in Ledger Type Master Setup (P0025). If you do not want to convert amounts in a specific ledger, enter a currency code in both of the fields described above. The euro conversion programs do not convert amounts in currency-specific ledgers.

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Budget Amounts If you do not want to convert your budget amounts to the euro, create a new ledger type (for example, BX), assign a currency code to the ledger, and enter your budget amounts. The amounts will not be converted as long as the ledger has a currency code assigned to it. • Unit ledger (AU). Although amounts in the AU ledger are not converted, currency codes are converted. The following briefly explains this. Even though unit records are not associated with currency codes, the system stores a company currency code on the unit record. When you convert a company to the euro, the conversion program converts the amount and currency code in the AA ledger along with the currency code in the corresponding AU ledger. It does this so that after converting a company, both the AA and AU ledgers reflect the new company currency in the Account Balances table (F0902). XA, YA, ZA Ledgers and Detailed Restatement Records Although the euro conversion programs do not convert amounts in the XA, YA, and ZA ledgers, they update the following fields on the detailed restatement records: • • Exchange rate field (GLCRR) with the calculated rate Historical exchange rate field (GLHCRR) with the calculated rate, only if it contains an override rate

The euro conversion programs update the exchange rates because the XA, YA, and ZA ledgers are based on the AA ledger, which is converted to the euro. For information about how the euro conversion handles detailed currency restatement records, see Alternate Ledger Amounts.

Differences Between the Workbench and Post-Conversion Jobs
The euro conversion workbench and the post-conversion (ordered and additional conversion) jobs are similar in that they convert transaction amounts to the euro; however, they are different in many other ways. The differences are described in the following table:

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Euro Conversion Workbench The Euro Planner/Workbench is accessed from the Setup and Conversion menu (G97UE9A).

Post-Conversion Jobs The ordered conversion jobs are accessed from menu G97UE90 and the additional conversion jobs are accessed from menu G97UE901.

Consists of jobs that the user loads into Consists of ordered and additional conversion the workbench when setting up a plan. jobs that the user runs after successfully running These jobs are launched when the user the Euro Conversion Workbench. runs the Euro Conversion Workbench. Converts amounts on records that have a company, business unit, or currency code, which determines the base company currency on the record. User runs Euro Conversion Workbench one time for a plan. For each conversion job in the workbench, converts all records in the associated tables. Retrieves conversion rate from the Currency Exchange Rates table (F0015). This rate is entered in the Exchange Rate field on the Set Daily Transactions Rate form (menu G11). It is set up once and never changed. Converts amounts on records that do not have a company, business unit, or currency code. The user must determine which records to convert using data selection. User can run a post-conversion job multiple times for a plan, converting different data each time as specified in the data selection. For each ordered or additional conversion job, converts certain records in the associated table based on the data selection you enter. Depending on the ordered or additional conversion job, retrieves conversion rates from one of the following: • Conversion Constants table (F0087). This rate is entered in the Exchange Rate field on the Conversion Constants form (menu G97UE9A) and can be changed to coincide with the records being converted. Currency Exchange Rates table (F0015). This rate is entered in the Exchange Rate field on the Set Daily Transaction Rates form (menu G11) and cannot be changed.

All post-conversion jobs, except Multi-Currency Intercompany Conversion and Price Variable Conversion, retrieve rates from the Conversion Constants table. The Multi-Currency Intercompany Conversion and Price Variable Conversion jobs retrieve rates from the Currency Exchange Rates table, based on the companies being converted in the plan.

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The Euro Conversion and Non-JDE Records
The euro conversion programs convert records that are created and maintained using J.D. Edwards OneWorld software. They do not convert non-JDE records entered through custom programs or third party software unless required fields and tables are identical to those of J.D. Edwards software. The following example illustrates this. To avoid rounding issues, the R894301E and R8943121E conversion programs calculate new unit costs by converting records based on unit of measure (UOM). The following UOM fields must be populated for the conversion to run successfully: • • Transaction (PDUOM) and purchase order (PDUOM3) - F4311 Transaction (PRUOM0) and purchase order (PRUOM3) - F43121

These four UOM fields are required fields in J.D. Edwards software. If you have non-JDE records, the R894301E and R8943121E conversion programs will not convert them unless these four UOM fields are populated before you run the conversion. To help you research and determine which fields must be populated in non-JDE records in order to run a specific conversion program, do the following: • Enter a JDE record and compare that record to a non-JDE record. For example, enter a sales order in the J.D. Edwards Sales Order Management system and compare the fields that are populated on that record to the fields that are populated on the non-JDE record. This should help you quickly identify the required fields in a table so that you can populate those fields on the non-JDE record and run the conversion program. Review the documentation that describes the fields that are required for processing batches and electronic data interchange (EDI) transactions. • • For batch processing, see the Accounts Receivable, Accounts Payable, General Accounting, and Sales Order Management Guides For EDI processing, see the Electronic Commerce Guide

These guides include information about which fields and tables must contain data for a non-JDE record to get uploaded into your J.D. Edwards tables. This information should help you identify the required fields in a table so that you can populate those fields on the non-JDE record.

OneWorld B73.3.1, B73.3.2, and Xe (07/01)

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Coexistence and the Euro Conversion
Clients with coexistence run both WorldSoftware and OneWorld applications while accessing the same database. The exceptions to this are the applications for Accounts Receivable (systems 03 and 03B) and, as of OneWorld Xe, Service Billing (systems 48 and 48S). The A/R and Service Billing applications have different databases and, therefore, do not coexist. For the euro conversion, clients with coexistence must be at the following software release levels: • • WorldSoftware release A7.3 CU9 (or above) OneWorld B73.3.1 (or above)

Clients with coexistence should carefully consider whether to run the conversion programs in WorldSoftware, OneWorld, or a combination of both. • For applications that are coexistent (share the same database), clients can run the conversion programs in either WorldSoftware or OneWorld. One of the advantages to running the conversion programs in WorldSoftware is that the programs typically process more quickly, whereas one of the advantages to running them in OneWorld is that the software for the conversion programs takes less time to install. • For applications that are not coexistent (Accounts Receivable and Service Billing), clients must run the conversion programs over the database in which the tables for that application reside.

Coexistence: Steps for Converting to the Euro The following describes, at a high level, the steps involved when converting a company base currency to the euro: 1. Complete all pre-conversion tasks for Accounts Receivable and Service Billing in the application (WorldSoftware or OneWorld) implemented at your site. 2. Complete all other pre-conversion tasks in either WorldSoftware or OneWorld, or a combination of both.

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3. Run the euro conversion in WorldSoftware or OneWorld, depending on which database is appropriate for the tables you are converting. Example The following describes one approach to running the euro conversion in a coexistent environment with OneWorld A/R: • • • Run the conversion programs in WorldSoftware, converting data in all tables that coexist. Back up the converted F0018 table before continuing. If the F03B11 conversion fails, you will need to restore this table. Run the A/R conversion programs in OneWorld, converting data in the A/R tables that do not coexist.

4. Run all ordered conversion jobs, except Multi-Currency Intercompany Post, in either WorldSoftware or OneWorld before running the Company Currency Codes Conversion job. The Company Currency Codes job converts the company currency code and updates the decimal places in the Company Constants table (F0010). Caution You must run the Multi-Currency Intercompany Post after you run the Company Currency Codes Conversion job. If you do not, the post will create entries based on the old base currency instead of the new base currency (euro). 5. Run all additional conversion jobs in either WorldSoftware or OneWorld. 6. Complete all post-conversion tasks for Accounts Receivable and Service Billing in the application (WorldSoftware or OneWorld) implemented at your site. 7. Complete all other post-conversion tasks in either WorldSoftware or OneWorld, or a combination of both.

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About the Euro Conversion

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F0911 Amounts Before and After the Euro Conversion

This topic describes how the euro conversion converts and updates various types of transactions in the Account Ledger table (F0911). It also includes examples of transactions before and after the conversion. Topics
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Domestic and Foreign Ledger Amounts Alternate Ledger Amounts

Domestic and Foreign Ledger Amounts
This topic describes how the euro conversion handles domestic (AA) and foreign (CA) ledger amounts in the Account Ledger table (F0911). To understand how the euro conversion converts and updates domestic and foreign transactions in the F0911 table, review the examples of transactions before and after the conversion. The examples are based on a Belgian franc company. To convert the original domestic transactions to the euro, the divisor rate (Z) is used. The exchange rate (BEF to EUR) is 40.3399 and is from the Currency Exchange Rates table (F0015). The examples compare AA and CA ledger amounts in the Account Ledger table (F0911) before and after the euro conversion. After the euro conversion, the currency code in the CRCD field in the Account Ledger table (F0911) does not change to the new base currency code. The CRCD field retains the currency code of the original transaction. See Currency Code Values for CRCD and CRCX Fields for more information. Topics
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Domestic EMU Transaction Foreign EMU Transaction (before 1 January 1999) Foreign EMU Transaction (as of 1 January 1999) Foreign Euro Transaction
F0911 Amounts Before and After the Euro

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Foreign Non-EMU Transaction

Domestic EMU Transaction For a domestic-only transaction in an EMU currency, the conversion does the following: • • Converts the original AA record to the euro, based on an EMU currency to EUR rate in the F0015 table. Writes a CA record, which contains the original AA amount before the conversion.

Example: Before and After the Euro Conversion The following example shows a domestic-only transaction before and after the conversion.
Ledger AA Before Conversion 1000 BEF After Conversion 24.79 EUR (1000 BEF/40.3399) CA 1000 BEF

Note For illustration purposes, this example shows currency codes before and after the euro conversion. As you review the example, keep in mind that the conversion does not change the actual currency code in the CRCD field, but instead retains the currency code of the original transaction. For example, BEF does not change to EUR in the CRCD field.

Foreign EMU Transaction (Before 1 January 1999) For a foreign transaction in an EMU currency that was entered before 1 January 1999, the conversion does the following: • Converts the original AA record to the euro, based on an EMU currency to EUR rate in the F0015 table. (The original domestic amount is no longer retained.)

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Retains the original CA amount. However, because the euro fixed rate did not exist before 1999 when the transaction was entered, the system changes the rate on the record to a calculated rate instead of retaining the F0015 rate.

Example: Before and After the Euro Conversion The following example shows a foreign EMU transaction before and after the conversion. In this example, the transaction was entered before EMU exchange rates were fixed to the euro. To derive the original domestic amount, the exchange rate from the Currency Exchange Rates table was used. (2000 DEM x 20.6232 = 41246.40 BEF)
Ledger AA Before Conversion 41246.40 BEF After Conversion 1022.47 EUR (41246.40 BEF/40.3399) CA 2000 DEM 2000 DEM ** Rate changes to 0.5112 (1022.47/2000)

** The conversion does not calculate a rate based on the F0015 table (which would be 1/1.95583 = 0.5113). Instead, it calculates a rate of 0.5112, based on the EUR (1022.47) and DEM (2000) amounts. Note For illustration purposes, this example shows currency codes before and after the euro conversion. As you review the example, keep in mind that the conversion does not change the actual currency code in the CRCD field, but instead retains the currency code of the original transaction. For example, BEF does not change to EUR in the CRCD field.

Foreign EMU Transaction (As of 1 January 1999) For a foreign transaction in an EMU currency that was entered after 1 January 1999, the conversion does the following: • Converts the original AA record to the euro, based on an EMU currency to EUR rate in the F0015 table. (The original domestic amount is no longer retained.) Retains the original CA amount and exchange rate, since the transaction was entered as of 1999 when the euro was effective.

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Example: Before and After the Euro Conversion The following example shows a foreign EMU transaction before and after the conversion. In this example, the transaction was entered after EMU exchange rates were fixed to the euro. To derive the original domestic amount, triangulation was used. (2000 DEM/1.95583 x 40.3399 = 41250.93 BEF)
Ledger AA Before Conversion 41250.93 BEF After Conversion 1022.58 EUR (41250.93 BEF/40.3399) CA 2000 DEM 2000 DEM

Note For illustration purposes, this example shows currency codes before and after the euro conversion. As you review the example, keep in mind that the conversion does not change the actual currency code in the CRCD field, but instead retains the currency code of the original transaction. For example, BEF does not change to EUR in the CRCD field.

Foreign Euro Transaction For a foreign transaction in the euro, the conversion does the following: • Converts the original AA record to the euro, based on the EMU currency to EUR rate in the F0015 table. (The original domestic amount is no longer retained.) Deletes the original CA amount since the new AA amount is stated in the euro.

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Example: Before and After the Euro Conversion The following example shows a foreign euro transaction before and after the conversion. To derive the original domestic amount, the exchange rate from the Currency Exchange Rates table was used. (2000 EUR x 1.95583 = 3911.66 DEM)
Ledger AA Before Conversion 3911.66 DEM After Conversion 2000 EUR (3911.66 DEM/1.95583) CA 2000 EUR Record deleted

Note For illustration purposes, this example shows currency codes before and after the euro conversion. As you review the example, keep in mind that the conversion does not change the actual currency code in the CRCD field, but instead retains the currency code of the original transaction. For example, DEM does not change to EUR in the CRCD field.

Foreign Non-EMU Transaction For a foreign transaction that is not in an EMU currency, the conversion does the following: • Converts the original AA record to the euro, based on an EMU currency to EUR rate in the F0015 table. (The original domestic amount is no longer retained.) Retains the original CA amount. However, the system changes the rate on the record to a calculated rate instead of retaining the F0015 rate.

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Example: Before and After the Euro Conversion The following example shows a foreign transaction that is not in an EMU currency before and after the conversion. To derive the original domestic amount, the exchange rate from the Currency Exchange Rates table was used. (200 USD x 34.2300 = 6846 BEF)
Ledger AA Before Conversion 6846 BEF After Conversion 169.71 EUR (6846 BEF/40.3399) CA 200 USD 200 USD Rate changes to 0.8486 (169.71/200)

Note For illustration purposes, this example shows currency codes before and after the euro conversion. As you review the example, keep in mind that the conversion does not change the actual currency code in the CRCD field, but instead retains the currency code of the original transaction. For example, BEF does not change to EUR in the CRCD field.

Alternate Ledger Amounts
This topic describes how the euro conversion handles alternate ledger (XA, YA, and ZA) amounts in the Account Ledger table (F0911).

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The following illustration shows the alternate ledgers that are affected when transactions are restated in another currency (detailed currency restatement):

To understand how the euro conversion converts and updates alternate currency transactions in the F0911 table, review the examples of transactions before and after the conversion. The examples are based on a French franc company. To convert the original domestic transactions to the euro, the divisor rate (Z) is used. The exchange rate (FRF to EUR) is 6.55957 and is from the Currency Exchange Rates table (F0015). The examples show AA and CA ledger amounts in the Account Ledger table (F0911), as well as the corresponding XA, YA, and ZA amounts before and after the euro conversion. After the euro conversion, the currency code in the CRCD field in the Account Ledger table (F0911) does not change to the new base currency code. The CRCD field retains the currency code of the original transaction. See Currency Code Values for CRCD and CRCX Fields for more information. Topics
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Domestic-Only Transaction Euro Foreign Transaction Non-EMU Foreign Transaction

Domestic-Only Transaction For a domestic-only transaction in an EMU currency, the euro conversion does the following:
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• • •

Converts the original AA record to the euro. Writes a CA record, which contains the original AA record amount before the conversion. Retains the original XA amount. However, the system changes the rate on the record to a calculated rate between the converted AA amount and the XA amount. Deletes the YA ledger record. Writes a ZA ledger record, which is based on the XA amount and calculated rate.

• •

Example: Before and After Conversion The following example shows records before and after the conversion for a domestic-only transaction.
Ledger AA CA XA Before Conversion 3000 FRF No record 894.49 DEM After Conversion 457.35 EUR 3000 FRF 894.49 DEM Rate changes to 0.5113 (457.35/894.49) YA ZA 3000 FRF No record Deletes record 457.35 EUR

Note For illustration purposes, this example shows currency codes before and after the euro conversion. As you review the example, keep in mind that the conversion does not change the actual currency code in the CRCD field, but instead retains the currency code of the original transaction. For example, FRF does not change to EUR in the CRCD field.

Euro Foreign Transaction For a foreign transaction in the euro, the conversion does the following: • Converts the original AA record to the euro.
F0911 Amounts Before and After the Euro

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• •

Retains the original CA (euro) amount. Retains the original XA amount. However, the system changes the rate on the record to a calculated rate between the converted AA amount and the XA amount. Deletes the ZA ledger record. Writes a YA ledger record, which is based on the AA amount and calculated rate.

• •

Example: Before and After Conversion The following example shows records before and after the conversion for a foreign transaction in the euro.
Ledger AA CA XA Before Conversion 3,280 FRF 500 EUR 500 EUR After Conversion 500.03 EUR 500 EUR 500 EUR Rate changes to 1.00006 (500.03/500) YA ZA No record 500 EUR 500 EUR Deletes record

Note For illustration purposes, this example shows currency codes before and after the euro conversion. As you review the example, keep in mind that the conversion does not change the actual currency code in the CRCD field, but instead retains the currency code of the original transaction. For example, FRF does not change to EUR in the CRCD field.

Non-EMU Foreign Transaction For a foreign transaction that is not in the euro, the conversion does the following: • Converts the original AA record to the euro.

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Retains the original CA amount. However, the system changes the rate on the record to a calculated rate between the converted AA amount and the CA amount. Retains the original XA amount. However, the system changes the rate on the record to a calculated rate between the converted AA amount and the XA amount. Retains the original ZA amount. However, the system changes the rate on the record to a calculated rate between the converted AA amount and the ZA amount. This rate is the same as the AA to XA rate.

Example: Before and After Conversion The following example shows records before and after the conversion for a foreign transaction that is not in the euro.
Ledger AA CA Before Conversion 4453.68 DEM 2000 USD After Conversion 2277.13 EUR 2000 USD Rate changes to 1.138565 (2277.13/2000) XA 14937 FRF 14937 FRF Rate changes to 0.152449 (2277.13/14937) YA ZA No record 14937 FRF No record 14937 FRF Rate changes to 0.152449 (2277.13/14937)

Note For illustration purposes, this example shows currency codes before and after the euro conversion. As you review the example, keep in mind that the conversion does not change the actual currency code in the CRCD field, but instead retains the currency code of the original transaction. For example, DEM does not change to EUR in the CRCD field.

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Pre-Conversion Tasks

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Planning a Euro Conversion Strategy

Some companies have already converted their base currency to the euro, while others are in the process of converting to the euro, and still others have not yet begun. The deadline for all EMU countries except Greece is 31 December 2001. In the weeks and months prior to converting to the euro, companies should begin carefully planning their euro conversion strategy. Unlike other J.D. Edwards conversions, the euro conversion requires a company-wide effort by application and system administrators before, during, and after the conversion. Our research indicates that, depending on the size of a company's database, it can take from three to nine months to complete the euro conversion process. Topics
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Establishing a Euro Conversion Project Team Example: One Approach to the Euro Conversion

Establishing a Euro Conversion Project Team
Many companies will establish a conversion project team consisting of a project team leader, application administrators, system administrators, end users, IT personnel, and so on. The project team defines the scope of the conversion and creates a project plan that will ensure a successful conversion. The project team should set up a method to track the progress of the project, making sure that issues are handled in a timely manner and that the project stays on schedule and within budget. The conversion project team is responsible for running and testing the euro conversion in a test environment before running it in the production environment. First, the project team will complete the pre-conversion, conversion, and postconversion tasks in a test environment, correcting any data issues in both the test and production environments. Later, when the team is satisfied with the results of the conversion in the test environment, they will complete all of the tasks again in the production environment and "go live."

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Prior to running the euro conversion, the project team should review and complete the pre-conversion tasks documented in this workbook. The pre-conversion tasks can take weeks, or even months, to complete. If you clean up your tables and review and correct your integrity reports on a regular basis, you can expect to spend less time completing the pre-conversion tasks. After running the euro conversion, the project team should review and complete the post-conversion tasks documented in this workbook. The following is a list of some suggested project team tasks. Use this list to generate discussion within your company and help you plan your euro conversion strategy:
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Set up project objectives, scope, assumptions, resources, roles, and responsibilities. Define the skills required by the project team and assign people to the team. List the milestones and target dates for the project. Plan a reporting method to keep management informed of progress. Schedule a kick-off meeting to discuss and finalize the project plan. Create an issues list. Include risks, questions, concerns, and so on, and assign a project person to each issue.

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Throughout the euro conversion, the project team should review and update the project plan, track the progress of the conversion, and identify and resolve issues.

Example: One Approach to the Euro Conversion
There are many ways to approach converting your company's base currency to the euro. Each company is unique and has its own internal business requirements. Many manufacturing companies, for example, might choose to convert to the euro during an off-peak season or holiday when disruptions are less notable, whereas other companies might choose to convert at the beginning of a fiscal or calendar year. You will want to discuss the euro conversion with your auditors and base your decision on your business requirements and any legal requirements. The following is an example of how you might approach converting to the euro at the beginning of a calendar year. Use this example to generate discussion within your company and help determine the conversion strategy that will work best.

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A German company has decided to begin the new calendar year in the euro instead of its base currency, the German mark (DEM). It will use the following approach to convert to the euro as of 1 January 2001: 1. Complete entering year 2000 entries between 31 December 2000 and 9 January 2001 in the base currency (DEM). 2. Limit the number of year 2001 transactions entered during those 10 days. 3. On 10 January 2001, copy the production environment. This copy is the audit trail for 2000 and prior years’ books. If auditor adjustments are required for year 2000, enter them in both the copy of the production environment (step 3) and the production environment (step 4). 4. Convert the production environment to the euro as of 10 January 2001. 5. Enter transactions for year 2001 in the production environment, using 1 January 2001 as the start date for the transactions.

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Setting Up a Euro Conversion Test Environment

To help ensure the success of your euro conversion, complete the pre-conversion, conversion, and post-conversion tasks in a test environment before you complete them in your production environment. J.D. Edwards provides the following environments, which can be used for euro conversion testing: • • Conference Room Pilot (CRPxxx, where xxx = release, for example, CRP733) Testing (TSTxxx, where xxx = release, for example TST733)

Verify that one of these environments is installed at your site and use it for your euro testing. By running and completing the euro conversion in one of these test environments, you can continue to run your daily operations in your production environment while preparing for the euro conversion in a test environment. Companies with multiple environments should test the euro conversion separately for each environment. Your test environment should contain a copy of the most current production data. Make sure you refresh your test environment from your production environment before you begin testing the euro conversion. Complete the pre-conversion, conversion, and post-conversion tasks on all data in your test environment. If you test only a portion of the data, your results will be incomplete and will not apply to the actual conversion in your production environment. Remember that you must correct any data issues identified in your test environment in both your test and production environments.

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Caution If you choose not to complete the pre-conversion, conversion, and postconversion tasks first in a test environment and instead complete them in your production environment, be aware that J.D. Edwards will not support or help ensure the success of your euro conversion. The risks involved in converting your production environment without first preparing and testing the conversion in a test environment are consequential to the operation of your company. The potential risk for downtime, hastily made decisions, and incorrect converted data must be taken very seriously.

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Reviewing Sizing Impacts and System Resources

Review the information about sizing impacts and system resources and use it as a guideline to help you determine the size and disk space requirements needed for your company's euro conversion. If you have concerns about sizing impacts and system resources and performance, contact your hardware representative. For additional information, see Hardware and Software Requirements in the OneWorld Installation Guide or the OneWorld Upgrade Guide. Topics
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Sizing Impacts System Resources and Performance

Sizing Impacts
To determine the sizing impacts that the euro conversion will have on your system, it is important to understand how the euro conversion processes and converts data. The euro conversion converts amounts on records in the base currency only. In addition, it does the following: • • Creates a CA record for domestic-only transactions in the F0911 and F0902 tables. See Sizing Impacts on the F0911 and F0902 Tables. Optionally (based on user preference), creates records in the Audit Record table (F0086) for the converted amounts. See Sizing Impacts on the F0086 Table.

Topics
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Sizing Impacts on the F0911 and F0902 Tables Sizing Impacts on the F0086 Table

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Sizing Impacts on the F0911 and F0902 Tables For companies with domestic-only transactions, the euro conversion has a sizing impact on the F0911 and F0902 tables. Domestic-only transactions do not contain a foreign amount and, therefore, do not have a corresponding CA record. If a CA record does not exist in the F0911 and F0902 tables, the euro conversion creates one based on the AA record. If your company has a large number of domesticonly transactions, this will impact the size of your tables. For example, if your company has domestic-only transactions, you can expect the number of records in the F0911 to double after running the conversion and the records in the F0902 table to double after running the Repost. Use the following formulas to calculate sizing impacts: • • Sizing impact on F0911 table = (number of domestic-only transaction records x F0911 table size) + F0911 table size before conversion Sizing impact on F0902 table = (number of domestic-only balance records x F0902 table size) + F0902 table size before conversion

The number of domestic-only records = total of AA total of records - CA records. Sizing Impacts on the F0086 Table Before running the euro conversion, you specify whether you want the conversion to create an audit record in the Audit Record table (F0086) for a particular table conversion. At a minimum, the conversion creates one record for each record converted. Caution The ZJDE model plan that you copy and use as the basis for your plan was specifically designed to create audit records for each table converted. Although creating audit records is recommended, clients must be aware that doing so can impact processing time greatly and requires additional disk space.

There are eight "to" and "from" amount fields in the F0086 table. If the amount fields on a record exceed that number, the conversion creates additional audit records. For example, the F0902 record has 22 amount fields. This means the euro conversion creates three F0086 records for each F0902 record it converts.

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The euro conversion creates multiple F0086 records for the following tables:
Financials F03B11 - 2 records F03B14 - 2 records F0411 - 2 records F0902 - 3 records F1201 - 2 records F1202 - 3 records Sales Order Management F4211 - 2 records F4211 - 2 records F42199 - 6 records F42005 - 4 records F42119 - 2 records F4229 - 5 records F47037 - 2 records F470461 - 3 records F47107 - 2 records F471061 - 2 records F47132 - 2 records F47147 - 2 records Procurement F4311 - 3 records F4311 - 3 records F43121 - 2 records F47017 - 3 records F47022 - 3 records F47032 - 3 records F47042 - 3 records F47072 - 3 records F47077 - 3 records F47137 - 3 records F43199 - 3 records F47142 - 3 records F47097 - 3 records F47102 - 3 records

Use the following formula to calculate sizing impacts: Sizing impact on F0086 table = number of records to be converted for a particular table x (F0086 table size x number of F0086 records written per converted record)

System Resources and Performance
Based on the way in which the euro conversion processes and converts data, it is important that you clean up your tables and, as much as possible, remove detailed records before running the conversion. (Pay particular attention to the size of your F0911 and F0902 tables.) By doing so, the conversion programs will use less disk space, which will improve processing time.
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When you run the conversion in your test environment, use the performance monitor provided by your operating system vendor to get an idea of what to expect for system resources and performance. The performance monitor allows you to track CPU processing, amount of I/O, and memory consumption and should help indicate what you can expect for system resources and performance when you run the conversion in your production environment. The following example shows the number of records in several tables before and after the conversion. Use this as an example only, as actual results will vary.
Table F0911 F0311 F0411 F0902 F1301 F3102 F4201 F4211 F4111 F4229 F4812 Total Before 43,656 1,247 889 19,985 46 12,162 818 2,004 14,302 182 36 3,091,456 After 50,342 same same 21,308 same same same same same same same 3,124,224

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Euro Conversion Software Requirements

Before you begin the euro conversion process and the tasks described in this workbook, your software must be updated to a specific OneWorld release and, if applicable, an application software update (ASU) and electronic software updates (ESUs). For detailed and up-to-date information about the euro conversion software for releases B73.3.1, B73.3.2, and Xe, visit the Euro Knowledge Garden site. The path is Worldwide Topics > Euro Base Currency Conversion > Software > Requirements.

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Copying Tables to Your Conversion Environment

OneWorld B73.3.1 and B73.3.2 This task applies to OneWorld B73.3.1 and B73.3.2 clients only. It describes tables that already exist in the conversion environment in OneWorld Xe and, therefore, does not apply to Xe clients.

Clients who have installed B73.3.1EURO or B73.3.2EURO must copy two tables from their deployment server to the environment in which they will run the euro conversion. The tables are the Audit Record (F0085) and Table Conversion JDE Scheduler (F9843). The F0085 and F9843 tables must exist in your conversion environment before you can proceed to the task Setting Up a Euro Conversion Plan. The tables contain data records that are necessary to set up and run a euro conversion plan. Remember that you must complete this tasks and all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all the tasks again in your production environment and "go live." Before You Begin
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Ensure that you have Microsoft Access 97 installed. The procedures for copying tables to your conversion environment are not compatible with Microsoft Access 2000.

Topics
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Copying the F0085 Table to Your Conversion Environment Copying the F9843 Table to Your Conversion Environment

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Copying the F0085 Table to Your Conversion Environment
The following applies to OneWorld B73.3.1 and B73.3.2 only. For OneWorld Xe, the F0085 table is already in the conversion environment. The Audit Record table (F0085) contains the ZJDE plan, which is a list of all the tables converted by the euro conversion. You will use the ZJDE plan as a model for any conversion plans in which you do not want to create audit records.

To copy the F0085 table to your conversion environment 1. Log into DEP733 on your deployment server. 2. Type OL in the Fast Path field to access Object Librarian. 3. On Work with Object Librarian, enter F0085 in the Name field and click Find.

4. With the row highlighted, click Select.

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5. On Table Design Aid, select the environment (Path Code) in which you will run the euro conversion. 6. From the Form menu, choose Copy Table.

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7. Verify that the Source - Data Source field contains one of the following values: • • For B73.3.1, OneWorld Local For B73.3.2, OneWorld SU - B7332EURO

This is the environment where the F0085 table currently resides. 8. In the Destination - Data Source field, click the flashlight and select Business Data - PROD from the list of values. Business Data - PROD is the default data source for the object type tables. If the default data source was changed after applying the ASU, you will need to select the corresponding data source from the list of values.

9. Tab until your cursor is in the Password field. 10. Enter the password. The default password is the same value as the Object Owner ID (previous field). If the object owner changed the password after applying the ASU, you will need to enter that password. 11. Click OK to copy the F0085 table to your conversion environment. 12. Upon completion, click OK in the Copy Successful window. 13. Click Cancel two times to return to Work with Object Librarian.

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Copying the F9843 Table to Your Conversion Environment
The following applies to OneWorld B73.3.1 and B73.3.2 only. For OneWorld Xe, the F9843 table is already in the conversion environment. The Table Conversion JDE Scheduler table (F9843) contains the data records for the conversion UBEs (type 8) that are necessary to run the euro conversion, as well as other types of programs. When you copy the F9843 table to your conversion environment, you cannot selectively copy the type 8 records. You must copy the contents of the entire table. The additional (non-type 8) records will have no impact on your euro conversion.

To copy the F9843 table to your conversion environment 1. Log into DEP733 on your deployment server. 2. Type OL in the Fast Path field to access Object Librarian. 3. On Work with Object Librarian, enter F9843 in the Name field and click Find.

4. With the row highlighted, click Select.

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5. On Table Design Aid, select the environment (Path Code) in which you will run the euro conversion. 6. From the Form menu, choose Copy Table.

7. Change the Source - Data Source field from System - B733 (default value) to one of the following: • • For B73.3.1, OneWorld Local For B73.3.2, OneWorld SU - B7332EURO

8. In the Destination - Data Source field, click the flashlight and select System - B733.

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9. Tab until your cursor is in the Password field. 10. Enter the password. The default password is the same value as the Object Owner ID (previous field). If the object owner changed the password after applying the ASU, you will need to enter that password. 11. Click OK to copy the F9843 table to your conversion environment. 12. Upon completion, click OK in the Copy Successful window. 13. Click Cancel two times, and then Close to exit Object Librarian.

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Creating Indices Before Running the Conversion

When processing records, many of the euro conversion programs use data selection and data sequencing that do not have existing indices. If conversion programs cannot find indices, they try to build them. This takes an inordinate amount of processing time and causes serious performance problems. The euro conversion programs process millions of records, making performance a critical issue. By creating indices before running the euro conversion, you can help improve the time it takes to process records.

To create indices before running the conversion

Determine whether indices have already been created for some of the tables you are going to convert. 1. Create an index for each table that you are going to convert. 2. Update statistics to run the maintenance program that is required for your database. 3. Run the euro conversion. 4. Delete the indices. Your database determines whether you use the 'Where' or 'Order By' clause to create an index. See OneWorld Indices for a list of know clauses and corresponding tables and UBEs. Caution OneWorld guidelines recommend that a qualified database administrator be present when the databases are configured and maintained for use with OneWorld. The database administrator must understand how to maintain the OneWord database, including indices.

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Completing System-Level Prerequisites

This task consists of a checklist and description of the system-level prerequisites that you must complete before you run the euro conversion. The checklist has two check-off (√) columns - one for your test (TEST) environment and the other for your production (PROD) environment. Remember that you must complete the system-level prerequisites and all remaining tasks first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all of the tasks again in your production environment and "go live."

Checklist: System-Level Prerequisites
Prerequisite Install the appropriate euro releases, ASUs, and ESUs Description For a complete list of the releases, application software updates (ASUs) and electronic software updates (ESUs) that are needed to convert your company's base currency to the euro, visit the Euro Base Currency Conversion site on the Knowledge Garden. The path is Worldwide Topics > Euro Base Currency Conversion > Software > Requirements. Ensure that you have corrected all Y2K data-related issues in all your J.D. Edwards tables and systems. See Year 2000 on the Knowledge Garden. The path is Worldwide Topics > Year 2000. If data issues are not corrected before the conversion, they will intensify as a result of the conversion and make the issues more difficult to troubleshoot and correct. TEST PROD √ √

Correct any remaining Year 2000 (Y2K) data issues

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Prerequisite Install the MultiCurrency system (11) Activate multicurrency

Description Required for clients who have not installed system 11.

TEST √

PROD √

Required for clients who have not activated multicurrency. See the Multi-Currency Guide for detailed information about how to activate multicurrency and run the multicurrency update programs. For new multicurrency clients only. Transactions with blank currency codes are not converted during the euro conversion. To assign a currency code to transactions with a blank currency code field, run the following programs: • • Load Domestic Currency Code - G/L to populate the CRCD fields in the F0911 table Account Ledger Repost to populate the CRCX and CRCD (monetary accounts only) fields in the F0902 table

Update currency code fields that contain a blank

See Currency Code Values for CRCD and CRCX Fields. Compile a list of the The euro conversion programs and many of the preJ.D. Edwards conversion and post-conversion tasks apply to specific systems that you use systems. Determine which J.D. Edwards systems you use. This allows you to save time by running the euro conversion programs and by completing pre-conversion and post-conversion tasks, such as running integrities and purging data, for your systems only. For clients with coexistence, compile a list of both the WorldSoftware and OneWorld systems you use.

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Prerequisite Compile a list of companies that you plan to convert to the euro

Description Determine which companies you are going to convert to the euro. You convert companies by environment. Within an environment, you can convert individual companies one at a time, multiple companies with the same base currency at the same time, or multiple companies with different base currencies at the same time. Multicurrency intercompany settlements: You do not have to convert companies that are involved in multicurrency intercompany transactions in the same plan or at the same time. However, you must convert all companies in all plans before you run the Multi-Currency Intercompany Conversion and the Intercompany Post, which make the necessary adjustments and keep the multicurrency intercompany transactions in balance. See Multicurrency Intercompany in Checklist: Ordered Conversion Jobs.

TEST √

PROD √

Determine the amount of historical data to convert to the euro

Consult with your Finance and Administration department to determine how many years of historical data to convert to the euro. This will depend on your company audit requirements, local government requirements, and any disk space considerations. Some companies will convert one or two years of historical data, while others will convert opening balances only. The European Union suggests converting no more than two years of historical data to the euro. Clients who convert their base currency to the euro as of 1 January 1999 might choose not to convert two years of historical data, since the amounts would be based on a currency and exchange rate that did not officially exist. If you choose to convert transactions dated prior to 1999, you must set up exchange rates for the euro with an effective date prior to 1999. This is described in Checklist: Financials Pre-Conversion Tasks. Remember to archive any historical data that is needed for fiscal audit reporting purposes.

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Prerequisite Compile a list of custom programs and third party software used at your site

Description The euro conversion programs convert records that are created and maintained using J.D. Edwards OneWorld software. They do not convert non-JDE records entered through custom programs or third party software, unless required fields and tables are identical to those of J.D. Edwards software. To convert non-JDE records using a specific J.D. Edwards conversion program, clients must research and determine which fields in their non-JDE records need to be populated. For more information, see The Euro Conversion and Non-JDE Records.

TEST √

PROD √

Identify which currency amounts will round to zero after the euro conversion

(Optional) Identify the currency amounts that the euro conversion will round to zero. This includes currency amounts of 1 Portuguese escudo (1/200.482 = 0.0049), less than 10 Italian lire (9/1936.27 = 0.0046), and so on. To identify these amounts, create and run a query or UBE over the tables in the J.D. Edwards systems that you use. See Conversion and Post-Conversion Tables for a list of tables. For example, if you use the Sales Order Management system, create and run a query or UBE over the following: • • • Cost Ledger (F4105) and Supplier/Catalog Price (F41061) tables for cost records Base Price (F4106), Price Adjustment Detail (F4072), and Price by Item (F4207) tables for price records Sales Order Detail (F4211) and Purchase Order Detail (F4311) tables for transaction records

Amounts that round to zero appear as a warning on the table conversion reports that are generated when you run the euro conversion. By identifying these amounts before the conversion, you can: • Adjust amounts so that they do not round to zero. (Alternatively, you can adjust zero amounts after the conversion.) Quickly acknowledge warning messages on the table conversion reports, saving valuable research time after the conversion.

Summarize and See Purging Outdated Data Tables for more information. purge outdated data tables
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Prerequisite Defragment tables and rebuild table indices

Description (Optional) Prerequisite: Summarize and purge outdated data tables. See Purging Outdated Data Tables for more information. After purging outdated data tables, defragment the affected tables and rebuild the table indices. Contact your database administrator for more information about this process.

TEST √

PROD √

Archive data tables Prerequisite: Summarize and purge outdated data tables. See Purging Outdated Data Tables for more information. Consult with your Finance and Administration department to determine how many years of historical data to archive for government legal requirements. Each EMU country has specific requirements for fiscal reporting. Based on those requirements, archive the following: • • All historical data that you do not want to convert or purge Data tables that you do not need for comparison purposes (before and after the euro conversion)

Be aware that you cannot restore archived data tables to your production environment after the conversion. That is because the conversion programs change your base currency. You can, of course, restore archived tables to a non-production environment. Verify company currency On Company Names & Numbers (menu G09411), verify the currency code of each company you are going to convert. The currency code must be set to your current base company currency (that is, the currency before the conversion) for the conversion programs to run. Compile a list of any special circumstances you want to monitor. Use the list to verify results after the conversion.

Compile a list of special circumstances

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Currency Code Values for CRCD and CRCX Fields
Before running the euro conversion, verify that the CRCD and CRCX currency code fields contain accurate values. This ensures that when you convert your base currency to the euro, you convert all amounts and that the amounts you convert are assigned an accurate currency code. The euro conversion does not convert amounts with a blank currency code. Example: Currency Code Values for CRCD and CRCX Fields Use the following example to verify that the currency code fields in your tables contain accurate values. This example is based on a Belgian franc company with the following:
Base Transactions Currency BEF DEM FRF ITL Monetary Currency-Specific Account Ledgers (09/LT) USD XA (Detail) = USD AC (Balance) = USD

Currency code values for CRCD, CRCX, or both are stored in the following tables: • • • • Company Constants (F0010) Account Master (F0901) Account Ledger (F0911) Account Balances (F0902)

These tables and associated currency code fields are described below. Company Constants (F0010) In this table, the currency code field is CCxxxx, where xxxx equals: • • CRCD = company currency CRCX = not applicable (field does not exist in table)

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Company CRCD CRCX Belgian BEF Not applicable

Account Master (F0901) In this table, the currency code field is GMxxxx, where xxxx equals: • • CRCD = blank (if a nonmonetary account) and xxx (xxx = currency code assigned to monetary account) CRCX = not applicable (field does not exist in table)
Accounts Nonmonetary Accounts Monetary Accounts CRCD CRCX Blank USD Not applicable Not applicable

Account Ledger (F0911) In this table, the currency code field is GLxxxx, where xxxx equals: • • CRCD = transaction currency (AA and CA ledgers) CRCX = not applicable (field does not exist in table)
Transaction Ledger BEF DEM AA AA CA FRF AA CA ITL AA CA CRCD CRCX BEF Not applicable

DEM Not applicable DEM Not applicable FRF FRF ITL ITL Not applicable Not applicable Not applicable Not applicable

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Account Balances (F0902) In this table, the currency code field is GBxxxx, where xxxx equals: Simple Method • • CRCD = blank CRCX = company currency (AA and CA ledgers)
Transaction Ledger CRCD CRCX Blank Blank Blank BEF BEF BEF

BEF, DEM, FRF, or ITL AA BEF, DEM, FRF, or ITL CA BEF, DEM, FRF, or ITL BA

Alternate Ledgers (09/LT) • • CRCD = blank CRCX = currency specified for alternate ledger in UDC 09/LT (Special Handling Code field)
Transaction Ledger CRCD CRCX Blank Blank USD USD

BEF, DEM, FRF, or ITL AC BEF, DEM, FRF, or ITL XA

Monetary Accounts • CRCD = currency assigned to monetary account in F0901. (For release B73.3.1 only, the transaction currency must be the same as the monetary account currency except for JX entries, which are the base company currency.) CRCX = company currency (AA ledger) and monetary account currency (CA ledger).
Transaction Ledger CRCD CRCX USD USD BEF USD

BEF, DEM, FRF, or ITL AA BEF, DEM, FRF, or ITL CA

Balance by Currency
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• •

CRCD = transaction currency CRCX = company currency (AA ledger) and transaction currency (CA ledger)
Transaction BEF DEM Ledger CRCD CRCX AA AA CA FRF AA CA ITL AA CA BEF DEM DEM FRF FRF ITL ITL BEF BEF DEM BEF FRF BEF ITL

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Completing Pre-Conversion Tasks

This task consists of a checklist and description of the pre-conversion tasks that you must complete before you run the euro conversion. The checklist has two check-off (√) columns - one for your test (TEST) environment and the other for your production (PROD) environment. The conversion programs convert records in all batches, regardless of their status. This means that posted batches, as well as batches in error and unposted batches, are converted. Before you run the euro conversion, make sure you process and update all transactions and ensure that your data is as clean as possible. Complete only those pre-conversion tasks that apply to the J.D. Edwards programs and systems that you use. For example, if you do not use localization programs, do not complete the pre-conversion tasks for Localization. Similarly, if you do not use bank statement processing, do not complete the two preconversion tasks for reconciliation listed under General Accounting. Remember that you must complete the pre-conversion tasks and all remaining tasks first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all of the tasks again in your production environment and "go live." Topics
G G G G

Checklist: Financials Pre-Conversion Tasks Checklist: Distribution Pre-Conversion Tasks Checklist: Manufacturing Pre-Conversion Tasks Checklist: Final Post

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Checklist: Financials Pre-Conversion Tasks
Accounts Receivable
Pre-Conversion Task Determine whether to run multiple versions of the A/R conversion programs Description To reduce the processing time when converting your A/R records to the euro, you can run multiple versions of the A/R conversion programs from different workstations. For more information, visit the Euro Base Currency Conversion site on the Knowledge Garden. The path is Worldwide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Application > Running Multiple Versions of the A/R Conversion Programs. Process all auto debit and Process all open batches of auto debits and A/R drafts A/R draft transactions through to completion. Process all batch invoices Upload all batch invoices to create records in the Invoice Transactions Batch table (F03B11Z1), and then process them to create transactions in the Customer Ledger table (F03B11). Complete all receipt processing Convert customer currency codes and amounts (CRCD and CRCA) Process all receipts through to completion. Complete this task before or after the euro conversion. See Converting Customer Currencies and Amounts to the Euro in the Euro Implementation Guide. The euro conversion workbench programs do not convert the customer currency code (CRCD) or the address book amount/currency (CRCA) in the Customer Master table (F03B01). TEST PROD √ √

Review a list of recurring The euro conversion workbench converts recurring invoices invoices. Print a Recurring Invoice Report (R03B305), accessed from menu G03B111, and review your open recurring invoices. If you do not want to convert your recurring invoices, delete them and, after the conversion, enter new ones.

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Pre-Conversion Task Close the fiscal period for a company

Description (Optional) The Update A/R from Address Book program (R03B802) updates amounts in the Customer Master file (F03B01), based on the address book amount/currency (CRCA). The euro conversion programs do not convert these amounts.

TEST PROD √ √

Calculate realized gains Complete this task before or after the conversion. The and losses on non-EMU euro conversion programs do not affect the date and currency transactions order in which you calculate gains and losses on nonEMU currency transactions. Note: EMU companies no longer calculate gains and losses on transactions created between EMU currencies. According to EU regulations, losses on open invoices were to be realized at the end of 1998 and gains on open invoices were to be realized no later than 31 December 1999. Post all accounts Prerequisite: Post transactions from other systems, receivable transactions to such as Sales Order Management, to the Accounts the general ledger Receivable system before you post A/R transactions to the general ledger. Run any update programs, such as Sales Update. Run all active batches through to completion and verify the posting edit reports.

Accounts Payable
Pre-Conversion Task Process all A/P draft transactions Process all batch vouchers Description Process all open batches of A/P drafts through to completion. Upload all batch vouchers to create records in the Voucher Transactions Batch table (F0411Z1), and then process them to create transactions in the Accounts Payable Ledger table (F0411). Process all payments through to completion. Make sure there are no active payment groups or workfiles. The F04571, F04572, and F04573 tables should not contain transactions. TEST PROD √ √

Complete all payment processing

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Pre-Conversion Task

Description

TEST PROD √ √

Convert supplier master Complete this task before or after the euro conversion. currency codes and See Converting Supplier Currencies and Amounts to the Euro amounts (CRCD and in the Euro Implementation Guide. CRCA) The euro conversion workbench programs do not convert the supplier currency code (CRCD) or the address book amount/currency (CRCA) in the Supplier Master table (F0401). Review a list of recurring The euro conversion workbench converts recurring vouchers vouchers. Print a Recurring Voucher Report (R04305), accessed from menu G04111, and review your open recurring vouchers. If you do not want to convert your recurring vouchers, delete them and, after the conversion, enter new ones. Close the fiscal period for a company (Optional) The Update YTD Voucher Amount program (R04820A) updates amounts in the Supplier Master file (F0401), based on the address book amount/currency (CRCA). The euro conversion programs do not convert these amounts. Calculate realized gains Complete this task before or after the conversion. The and losses on non-EMU euro conversion programs do not affect the date and currency transactions order in which you calculate gains and losses on nonEMU currency transactions. Note: EMU companies no longer calculate gains and losses on transactions created between EMU currencies. According to EU regulations, losses on open vouchers were to be realized at the end of 1998 and gains on open vouchers were to be realized no later than 31 December 1999. Post all accounts payable Prerequisite: Post transactions from other systems, such transactions to the as Procurement, to the Accounts Payable system before general ledger you post A/P transactions to the general ledger. Run all active batches through to completion and verify the posting edit reports.

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General Accounting
Pre-Conversion Task Determine whether to run multiple versions of the F0911 conversion program Description To reduce the processing time when converting your F0911 records to the euro, you can run multiple versions of the F0911 conversion program from different workstations. For more information, visit the Euro Base Currency Conversion site on the Knowledge Garden. The path is Worldwide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Application > Running Multiple Versions of the F0911 Conversion Program. Process all batch journal entries Upload all journal entry batch transactions to create records in the Journal Entry Transactions Batch table (F0911Z1), and then process them to create transactions in the Account Ledger table (F0911). Complete bank statement processing and reconciliations for all companies that you are going to convert to the euro. TEST PROD √ √

Reconcile all bank statements

Delete the Reconciliations The euro conversion does not convert records in the Workfile (F0911R) Reconciliations Workfile (F0911R). Make sure you delete the workfile before the conversion so that you do not inadvertently try to reconcile unconverted records after the conversion. (After the conversion, you will regenerate the workfile so that the records are based on the new euro amounts.) Review a list of your model journal entries The euro conversion does not convert model journal entry amounts in the Account Ledger table (F0911). Review a list of your model journal entries and determine whether you want to manually change them after the conversion. Run a query or UBE over the F0911 table for journal entries with a posted code M (model). Review the list and, after the conversion, revise the model journal entries as needed.

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Pre-Conversion Task

Description

TEST PROD √ √

Enter budget amounts in (Optional) Complete this task if you want the euro your base currency for conversion programs to convert your BA ledger the upcoming year amounts to the euro. The euro conversion programs convert budget amounts in the BA ledger only. The euro conversion programs do not convert amounts in currency-specific ledgers. If you do not want to convert your budget amounts, create a new ledger type (for example, BX), assign a currency code to the ledger, and enter your budget amounts. The amounts will not be converted as long as the ledger has a currency code assigned to it. Run allocations (Optional) Complete allocations for the current period or year, depending on when you run the euro conversion. The euro conversion does not convert amounts in the Cost Allocations/Flex Budgeting table (F0912). Review a list of the recurring journal entries you have set up for your allocations and determine whether you want to manually change fixed amounts after the conversion. Run a query or UBE over the F0912 table for journal entries with a batch type D. Review the list and, after the conversion, revise the recurring journal entries for your allocations as needed. Run the annual close Applies only to clients who run the euro conversion at the end of a fiscal year. J.D. Edwards recommends that you run your annual close before you run the euro conversion. Advantages to doing this include: • The data you convert is likely to be "cleaner." This is because most companies ensure that all accounts are reconciled and balanced as part of their regular year-end procedures. By running the annual close before you run the conversion, you should have less integrity issues to deal with after the conversion. You can provide your auditors with year-end reports in one currency instead of two currencies.

Review a list of your allocations

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Pre-Conversion Task Complete fiscal date pattern steps

Description Applies only to clients who change a company's fiscal date pattern before running the euro conversion. Make sure you complete all steps before you run the conversion programs. The steps include running the repost, annual close, and all integrity reports.

TEST PROD √ √

Retain records with a company's domestic amounts (if XA and AC ledgers are not used)

(Optional) If you want to retain records with a company's domestic currency amounts, restate your domestic currency ledger to a currency-specific ledger before you run the conversion. The amounts will not be converted since amounts in currency-specific ledgers, such as XA and AC, are not converted. For example, a French company wants to be able to view their original balances in the French franc after the conversion. To do this, the company restates the AA ledger to the AC ledger before the conversion. The original domestic balances will reside in the AC ledger and, after the conversion, the euro balances will reside in the AA ledger. J.D. Edwards recommends you run balance currency restatement, instead of detailed restatement, to retain your domestic currency amounts. If you run detailed restatement, be aware that the size of your Account Ledger table (F0911) will increase significantly. This might create serious performance and disk space problems during the euro conversion.

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Pre-Conversion Task

Description

TEST PROD √ √

Set up currency To run the euro conversion programs, ensure that you relationships for the euro have set up the following: effective 1999 and later • Currency code for the euro. See Setting Up a Currency Code for the Euro in the Euro Implementation Guide. • EMU Member Setup table (00/EU). See Setting Up EMU Member Currencies in the Euro Implementation Guide. Conversion rates and relationships between EMU currencies and the euro. See Setting Up No Inverse Records and Setting Up Exchange Rate Records in the Euro Implementation Guide.

You do not have to set up triangulation records to run the euro conversion programs. Note: On 1 January 2001, Greece joined the EMU. Make sure you set up the conversion rate (1 EUR = 340.750 GRD) and add Greece to the EMU Member Setup table. Set up exchange rates for If your company plans to convert transactions dated the euro prior to 1999 prior to 1999, you must set up exchange rates for EMU currencies to the euro with an effective date prior to 1999. For example, a German company that wants to convert historical data for 1997 and 1998 must set up a DEM to EUR exchange rate of 1.95583 with an effective date of 01.01.97. The effective date must include the G/L date of the oldest transaction. Verify multicurrency intercompany transaction option in General Accounting Constants If your business does not create multicurrency intercompany transactions, make sure the Allow MultiCurrency Intercompany Transaction option in General Accounting Constants is turned off. The conversion takes longer to process if the constant is turned on.

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Pre-Conversion Task

Description

TEST PROD √ √

Compile a list of batches Run the Batch to Detail and Out-of-Balance report posted out of balance (R007031), accessed from menu G0922 and compile a list of A/R, A/P, and G/L batches that were intentionally posted out of balance. Use this list to compare the results after the conversion. The Batch to Detail and Out-of-Balance report shows batches in which the Post Out of Balance and Include Batch on Integrity flags are set to Y. To locate and change the batches that are not included on integrity reports (Include Batch on Integrity flag is set to N), see Reviewing and Correcting Pre-Conversion Integrity Reports. Post all journal entry transactions to the general ledger Run all financial reports Run all active batches through to completion and verify the posting edit reports. See Checklist: Final Post. Check with your auditors to find out which financial reports are required.

Reports
Pre-Conversion Task Run Report Writer reports Description Run Report Writer reports for all companies that you are going to convert to the euro. Use these reports to compare pre-conversion amounts to post-conversion results. TEST PROD √ √

Localization
Pre-Conversion Task Post all transactions to the general ledger Description Run all active batches through to completion and verify the posting edit reports. TEST PROD √ √

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Pre-Conversion Task Print the G/L Registration Report (R09404)

Description For Italian clients only. Prerequisite: Post all transactions to the general ledger. Print the G/L Registration Report (R09404), accessed from menu G09315, to add registration numbers to your journal entries. Review the registration numbers and revise them, as necessary. The registration numbers are an Italian legal requirement. For French clients who convert to the euro at fiscal year-end. For the closed fiscal year, run the following G/L legal reports in final (update) mode: General Ledger, Trial Balance, and General Journal. These reports are accessed from menu G093151.

TEST PROD √ √

Print G/L legal reports

Determine whether countries require Intrastat tax reports in a national currency or the euro

If required, create Intrastat tax reports in your national currency if it is the end of the calendar year and you are converting to the euro as of a new calendar year. Remember to run Update Extra Tax file - Sales (R0018I1) and Purchasing (R0018I2), accessed from menu G00211, to update the Intrastat workfile (F0018T). After you convert to the euro, you can create Intrastat tax reports in your national currency using the new as if currency functionality in the processing options for the Update Extra Tax file - Sales and Purchasing programs. For more information, see Creating Intrastat Reports in the Euro in the Euro Implementation Guide.

Fixed Assets/Job Cost
Pre-Conversion Task Run the annual close Description (Optional) Run the annual close. Make sure you also run the depreciation schedule over your assets for the year. Run all active batches through to completion and verify the posting edit reports. TEST PROD √ √

Post all transactions to the general ledger

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Checklist: Distribution Pre-Conversion Tasks
Pre-Conversion Task Description Process all open and pending inbound and outbound EDI transactions Complete this task to reduce the number of inbound records in the EDI tables and help improve processing time and performance during the euro conversion. TEST PROD √ √

Process billing for Run end-of-day processing for Container Rental Billing Container Management (R41186) and Container Deposit/Refund Billing (R41187), accessed from menu G4118. Identify orders that have items where the unit of measure (UOM) conversion has changed If you change the UOM conversion factor for items on sales or purchase orders, you will get unexpected results when you run the euro conversion. The results of the conversion will be based on the new (changed) UOM factor, not the original factor. The euro conversion does not support UOM changes, as illustrated in the following example: A sales order for a stock item has a UOM conversion of 12 EA = 1 BX, a pricing UOM of BX, and a transaction UOM of EA. The conversion factor for the item is 12 to 1. You later change the UOM conversion to 5 EA = 1 BX, which changes the conversion factor to 5 to 1. The sales order is domestic only. Using this example, the following occurs during the euro conversion: • The original domestic order becomes a foreign order with an EA to BX conversion factor of 5 to 1 and a foreign value of 12 to 1. For the new domestic order, the quantity is converted based on the transaction UOM of EA. The extended price is converted using the current conversion factor of 5 to 1 (not the original factor of 12 to 1) to derive the new domestic euro value.

As this example illustrates, the euro conversion does not support UOM changes. If you want to convert orders that have items where the UOM has changed, you will need to identify the purchase or sales orders and change the UOM conversion for an item back to its original value before running the euro conversion.

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Pre-Conversion Task Description Post all transactions to Run all active batches through to completion and verify the general ledger the posting edit reports.

TEST PROD √ √

Checklist: Manufacturing Pre-Conversion Tasks
Pre-Conversion Task Description Locate and revise items Run Costing Exceptions (R30801), accessed from menu with missing values G3023, to generate a report that lists any values missing for an item. This could include an item without a routing, cost component, and so on. Revise any items that appear on the report. Compile a list of UDC If you have user defined code (UDC) fields that contain fields that contain amounts, compile a list of the fields and tables in which amounts they reside. After the conversion, you will have to manually update the amounts in these fields. Locate and correct price Run the Work in Process and Completions programs variances (R31802), accessed from menu G3116. • • Work in Process locates any open work orders with price variances Completions locates any completed work orders with price variances TEST PROD √ √

In final mode, these programs create journal entries for work order transactions and update the Work Order Variances table (F3102). Locate and correct Prerequisites: Run the Work in Process and Completions manufacturing variances programs in final mode (previous task). Run Variances (R31804), accessed from menu G3116. In final mode, this program creates journal entries for manufacturing variances. Caution: Run this program only one time over the same set of transactions; otherwise, the program will create duplicate journal entries.

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Pre-Conversion Task Description Decide whether to convert x-rule records in the F3293 table The cost (CST1) and price (UPRC) fields for x-rule records in the Assembly Inclusion Rules table (F3293) can contain a monetary amount or factor (nonmonetary) value. For records with a factor value, the price field is multiplied by the result from the derived calculation in the DERC field. Determine whether most of your x-rule records contain a monetary amount or factor value, and then use the following guidelines to decide whether to convert the F3293 table to the euro: • If most of your x-rule records contain monetary amounts, consider converting the F3293 table and then manually changing any records with factor values. If most of your x-rule records contain factor values, consider not converting the F3293 table as it would convert the factor values to the euro, which would not be the desired result. In this case, all F3293 records must be converted manually.

TEST PROD √ √

To convert the F3293 table, you run a post-conversion job called Assembly Inclusion Conversion, which is described in Running Ordered Conversion Jobs. Process all work orders Process all open work orders and complete all shop floor activities. The euro conversion converts history tables (F3112, F31122, and F3102), but it does not convert open work orders. If it did, a work order would have labor and material costs in two different currencies after the conversion. The labor costs would be in the new currency (euro), whereas the material costs would remain in the base (non-euro) currency. Because of this, it is important to process all work orders to avoid inconsistencies in the F3102 table. Locate work orders Create and run a report or query over the Work Order with a blank value in the Master table (F4801) to locate work orders with a Charge Charge to BU field to BU equal to blank. To correct the work orders, enter a value in the Charge to BU field on Work Order Entry (R48201) for each work order. The euro conversion programs do not convert work orders with a blank value in the Charge to BU field.

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Pre-Conversion Task Description Ensure that all currency OneWorld Xe only. Run Load Domestic Currency Code code fields for Service - System 48S/52 (R11848S), accessed from the MultiBilling contain the Currency Advanced Operations menu (G1131). domestic currency Post all transactions to Run all active batches through to completion and verify the general ledger the posting edit reports.

TEST PROD √ √

Checklist: Final Post
Pre-Conversion Task Description Post the general ledger Prerequisite: Process and post transactions in all J.D. Edwards systems. Run Post General Journal (R09801), accessed from menu G0911, to update the Account Ledger (F0911) and Account Balances (F0902) tables. You must do this before you complete the next task, Reviewing and Correcting Pre-Conversion Integrity Reports. TEST PROD √ √

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Reviewing and Correcting Pre-Conversion Integrity Reports

This task consists of a checklist and description of the pre-conversion integrity reports that you must review and correct before you run the euro conversion. The checklist has two check-off (√) columns - one for your test (TEST) environment and the other for your production (PROD) environment. To ensure the accuracy of the data that you are going to convert to the euro, you must run the pre-conversion integrity reports, and then review and correct them. Typically, clients who review and correct their integrity reports and clean up their tables before the euro conversion have fewer errors to review and correct after the conversion. Run the pre-conversion integrity reports in proof mode to review and manually correct any errors. Optionally, you can run them in final (update) mode, which does the following: • • • Tests the integrity of data between tables with dependent relationships. Locates the difference between the tables. Creates adjusting entries for batches that are out of balance. You can use the data selection to exclude records in which you do not want to create adjusting entries.

If there is a time lapse between when you run the pre-conversion integrity reports and the euro conversion, run the integrity reports again to correct any errors that might have occurred during that time. Run integrity reports only for those systems that your company uses. After the conversion, compare your pre-conversion integrity reports to the post-conversion integrity reports to verify that the conversion results are accurate.

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Most integrity reports are accessed from the Euro Conversion menu (G97UE9). An example of the B73.3.1EURO and B73.3.2EURO menu appears below.

Remember that you must run the pre-conversion integrity reports, and review and correct them and complete all remaining tasks first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all of the tasks again in your production environment and "go live." Before You Begin
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Make sure all transactions for all systems have been posted and updated in the Account Ledger (F0911) and Account Balances (F0902) tables. Before you run the pre-conversion integrity reports in proof mode for Financials, make sure you change the flag on batches that do not appear on integrity reports. If you do not do this, you will have no record or audit trail of out-of-balance batches before the euro conversion. To locate and change the flag on batches, do the following:
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Create and run a query or UBE over the Batch Control Records table (F0011) for IBOI (Include Batch on Integrity) equal to N. On Work with Batches (R0011), select the batch. From the Row menu, choose Revise. On Create/Revise Batch Header, choose Overrides from the Form menu. On Batch Overrides, turn off the Exclude Batch From Integrity Report option.

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A/R and A/P to G/L integrity reports. Before you run the F03B11 to F0911 Integrity (R890911AI), F0411 to F0911 Integrity (R04711), and F0414 to F0911 Integrity (R04712) reports in final mode, determine whether you want to automatically create adjusting entries for batches that are out of balance. If you do not want adjusting entries created, modify the data selection to exclude the batches from appearing on the integrity reports. Otherwise, adjusting entries will be created for out-of-balance batches. Before you run the F03B11 to B0911 Integrity report (R890911AI), make sure that you set up AAI items ADR and AER for all companies you will convert to the euro, as well as company 00000. If you do not, you will receive an error message (AAI missing/invalid) when you run the report in both proof and final modes.

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Topics
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Coexistence and Accounts Receivable Checklist: Financials Pre-Conversion Integrity Reports Checklist: Distribution Pre-Conversion Integrity Reports Checklist: Logistics Pre-Conversion Integrity Reports Checklist: Manufacturing Pre-Conversion Integrity Reports Checklist: Batch Headers Pre-Conversion Integrity Reports Checklist: Post Integrity Job (Repost)

Coexistence and Accounts Receivable
With coexistence, clients run both WorldSoftware and OneWorld applications while accessing the same database. One of the exceptions to this is the J.D. Edwards Accounts Receivable applications. Because these applications have different databases, they do not coexist which means that clients run the Accounts Receivable applications in either WorldSoftware or OneWorld, but not both. Clients with coexistence must make sure they run their A/R integrity reports over the correct (active) database, using the Accounts Receivable application that is implemented at their site. To determine which Accounts Receivable application is implemented at your site, review the enhanced A/R constants for company 00000. To access the enhanced A/R constants for company 00000, do the following: 1. From the Accounts Receivable Setup menu (G03B41), choose Accounts Receivable Constants. 2. On System Setup, click Accounts Receivable Constants. 3. On Work with A/R Constants, click Find.
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4. Choose company 00000 and click Select to access Accounts Receivable Constants. 5. On Accounts Receivable Constants, choose Enhanced A/R from the Form menu.

Checklist: Financials Pre-Conversion Integrity Reports
The following integrity reports are accessed from the Financials Integrities menu (G97UE91). Accounts Receivable
Report Name (Program Number) F03B11 to F03B22 Integrity (R8903B22I) Description (Proof) Compares records in the A/R Ledger table (F03B11) to the Fee Journal History table (F03B22) and prints differences on a report. (Final) Creates an adjusting amount in the F03B22 to balance to the F03B11. TEST PROD √ √

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Report Name (Program Number) F03B11 to F03B40 Integrity (R8903B40I)

Description Prerequisite: Previous integrity report (R8903B22I). (Proof) Compares records in the A/R Ledger table (F03B11) to the Deduction Management table (F03B40) and prints differences on a report. (Final) Creates an adjusting amount in the F03B40 to balance to the F03B11.

TEST PROD √ √

F03B11 to F03B14 Integrity (R8903B14I)

Prerequisite: Previous integrity report (R8903B40I). (Proof) Compares records in the A/R Ledger table (F03B11) to the A/R Check Detail table (F03B14) and prints differences on a report. (Final) Creates an adjusting amount in the F03B14 to balance to the F03B11.

F03B14 to F03B41 Integrity (R8903B41I)

Prerequisite: Previous integrity report (R8903B14I). (Proof) Compares records in the A/R Check Detail table (F03B14) to the Deduction Activity table (F03B41) and prints differences on a report. (Final) Creates an adjusting amount in the F03B41 to balance to the F03B14.

F03B14 to F03B13 Integrity (R8903B13I)

Prerequisite: Previous integrity report (R8903B41I). (Proof) Compares records in the A/R Check Detail table (F03B14) to the Receipts Header table (F03B13) and prints differences on a report. (Final) Creates an adjusting amount in the F03B13 table to balance to the F03B14 table.

F03B22 to F03B23 Integrity (R8903B23I)

Prerequisite: Previous integrity report (R8903B13I). (Proof) Compares records in the Fee Journal History table (F03B22) to the Fee History Detail table (F03B23) and prints differences on a report. (Final) Creates an adjusting amount in the F03B23 table to balance to the F03B22 table.

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Report Name (Program Number) F03B11 to F0911 Integrity (R890911AI)

Description Prerequisite: Previous integrity report (R8903B23I). (Proof) Compares records in the A/R Ledger table (F03B11) to the Account Ledger table (F0911) and prints differences on a report. (Final) Creates an adjusting amount in the F0911 table by document (G/L distribution) or by batch (automatic offset) to balance to the F03B11 table. The adjusting amount is directed to one of the following AAIs: • ADR, if the offset method is by document. This AAI item tracks differences between the F03B11 and F0911 distribution amounts. AER, if the offset method is by batch. This AAI item tracks differences between the F03B11 and F0911 automatic entry (AE) amounts.

TEST PROD √ √

Note: Make sure that you set up AAI items ADR and AER for all companies that you will convert to the euro, as well as company 00000. If you do not, you will receive an error message (AAI missing/invalid) when you run this report in both proof and final modes. F03B14 to F0911 Integrity (R890911BI) Prerequisite: Previous integrity report (R890911AI). (Proof) Compares records in the A/R Check Detail table (F03B14) to the Account Ledger table (F0911) and prints differences on a report. (Final) Creates an adjusting amount in the F0911 table to balance to the F03B14 table. F03B13 to F0911 Integrity (R890911CI) Prerequisite: Previous integrity report (R890911BI). (Proof) Compares records in the Receipts Header table (F03B13) to the Account Ledger table (F0911) and prints differences on a report. (Final) Creates an adjusting amount in the F0911 table to balance to the F03B13 table. A/R to G/L by Offset OneWorld B73.3.1 only. Prerequisite: Previous integrity Account (R03B7001A) report (R890911C1). Summarizes open amounts in each G/L account (F0311) and compares the total to the balance amount in each offsetting A/R trade account (F0902).

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Report Name (Program Number)

Description

TEST PROD √ √

A/R to Account OneWorld B73.3.2 and above. Prerequisite: R890911C1. Balance by Account ID If this report does not appear on your menu, visit the (R03B707) Knowledge Garden for information about how to add it. The path is Worldwide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Menu Corrections. Alternatively, you can run the report from Batch Versions. From menu GH9011, choose Batch Versions. In the Batch Application field, enter R03B707 and click Find. Choose the version and click Select to run the report as usual. This report replaces A/R to G/L by Offset Account (R03B7001A). It summarizes open amounts in each G/L account in the A/R Ledger table (F0311) and compares the total to the balance amount in each offsetting A/R trade account in the Account Balances table (F0902). For more information about the R03B707 report, visit breaking news on the Knowledge Garden. The path is Product > Knowledge > Knowledge Breaking News > OneWorld > Financials > Accounts Receivable > Reports.

Accounts Payable
Report Name (Program Number) F0411 to F0911 Integrity (R04711) Description (Proof) Compares records in the A/P Ledger table (F0411) to the Account Ledger table (F0911) and prints differences on a report. (Final) Creates an adjusting amount in the F0911 table by document (G/L distribution) or by batch (automatic offset) to balance to the F0411 table. The adjusting amount is directed to one of the following AAIs: • ADP, if the offset method is by document. This AAI item tracks differences between the F0411 and F0911 distribution amounts. AEP, if the offset method is by batch. This AAI item tracks differences between the F0411 and F0911 automatic entry (AE) amounts. TEST PROD √ √

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Report Name (Program Number) F0414 to F0411 Integrity (R04713)

Description (Proof) Compares records in the A/P Matching Document Detail table (F0414) to the A/P Ledger table (F0411) and prints differences on a report. (Final) Creates an adjusting amount in the F0414 table to balance to the F0411 table.

TEST PROD √ √

F0414 to F0911 Integrity (R04712)

Prerequisites: Previous integrity reports (R04711 and R04713). (Proof) Compares records in the A/P Matching Document Detail table (F0414) to the Account Ledger table (F0911) and prints differences on a report. (Final) Creates an adjusting amount in the F0911 table to balance to the F0414 table.

A/P to G/L Integrity by Offset Account (R047001A)

Summarizes open amounts in each G/L account in the A/P Ledger table (F0411) and compares the total to the balance amount in each offsetting A/P trade account in the Account Balances table (F0902).

General Accounting
Report Name (Program Number) Unposted General Journal (R09301) Accounts without Business Units (R097041) Description Prints a general journal of unposted transactions in the Account Ledger table (F0911). (Proof) Locates account master records with an invalid company number and without a business unit record. (Final) Updates the Account Master table (F0901) with the company number from the business unit master record. (Proof) Locates account balance records with an invalid company number and without an account master record. (Final) Updates the Account Balances table (F0902) with the company number from the account master record. TEST PROD √ √

Account Balance without Account Master (R097031)

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Report Name (Program Number) Transactions without Account Master (R097021)

Description (Proof) Locates transaction records with an invalid company number and without an account master record. (Final) Updates the Account Ledger table (F0911) with the company number from the account master record. Creates a report that shows the net balance for each company. If a company is in balance, the columns on the report are blank.

TEST √

PROD √

Companies in Balance (R097001)

Intercompany Accounts Locates imbalances between corresponding in Balance (R097011) intercompany accounts and prints a report. If you have multiple companies with different base currencies, do not run this integrity report. This integrity report does not accommodate different base currencies. Account Balance to Transactions (R09705) Locates imbalances between the Account Balances (F0902) and Account Ledger (F0911) tables by fiscal period and prints a report. If you have imbalances between these tables and you turn monetary accounts on and off, contact your Global Support Services consultant for a resolution plan for monetary accounts. Foreign Account Balance Integrity (R09707) This integrity report is accessed only from the Integrity Reports and Updates menu (G0922). (Proof) Compares foreign ledger (CA) records to domestic ledger (AA) records in the Account Balances table (F0902) and prints a report that shows CA records without a corresponding AA record. (Final) Removes CA records in the F0902 table that do not have a corresponding AA record. Cash Basis Integrity Test (R11C750) OneWorld Xe only. This integrity report is accessed only from the Cash Basis Accounting menu (G09314). Identifies cash accounts that have different balances in the AA and AZ ledgers after posting. Repost Account Ledger See Checklist: Post Integrity Job (Repost). (R099102)

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Localization
Report Name (Program Number) F70404 to F0911 Integrity (R74701) Description For Italian clients only. (Proof) Compares records in the Account Ledger table (F0911) to the G/L Registration Balance table (F70404). (Final) Creates an adjusting amount in the F70404 table to balance to the F0911 table. F74411 to F0411 Integrity (R74703) For Italian clients only. (Proof) Compares records in the A/P Ledger table (F0411) to the Withholding Tax Detail table (F74411). (Final) Creates an adjusting amount in the F74411 table to balance to the F0411 table. TEST PROD √ √

Fixed Assets/Job Cost
Report Name (Program Number) F0911 Transaction Report (R127012) Unposted F0911 Transactions to F1202 (R12301) F0911 to F1202 Integrity (R12910) Description Prints Account Ledger (F0911) transactions for accounts within the AAI item FX range. Compares unposted transactions in the Account Ledger table (F0911) to unposted transactions in the Asset Balances table (F1202) for accounts within the AAI item FX range. Prints differences on a report. (Proof) Compares posted transactions (with batch rear end = *) in the Account Ledger table (F0911) to posted transactions in the Asset Balances table (F1202). (Final) Creates an adjusting amount in the F1202 table to balance to the F0911 table. This integrity report is the Fixed Asset Repost. Note: If you summarize your depreciation transactions, do not run this integrity report. Clients who summarize transactions have F1202 records without supporting F0911 transactions and running this integrity report serves no purpose. Once you summarize transactions, you cannot go back and create detail for them. F1202 to F0902 Integrity (R127011) Compares posted transactions in the Asset Balances table (F1202) to posted transactions in the Account Balances table (F0902) and prints differences on a report.
Reviewing and Correcting Pre-Conversion Integrity

TEST PROD √ √

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Report Name Description (Program Number) F5144/F5145 to F0902 (R51800) (Proof) Compares records in the Account Balances table (F0902) to records in the Profit Recognition (F5144) and Profit Recognition Account Balances (F5145) tables. (Final) Creates adjusting amounts in the F5144 and F5145 tables to balance to the F0902 table.

TEST PROD √ √

Change Management
Report Name (Program Number) CO/PCO (F5315/F5314) Integrity (R53701) Description OneWorld Xe only. Compares final and quoted amounts for cost, revenue, and subcontract records in the Change Order Master table (F5315) to the attached planned change orders in the Planned Change Order Master table (F5314). Prints differences on a report. OneWorld Xe only. Compares final and quoted amounts for cost, revenue, and subcontract records in the Planned Change Order Master table (F5314) to the attached change requests in the Change Request Details table (F5311). Prints differences on a report. TEST PROD √ √

CPC/CR (F5314/F5311) Integrity (R53702)

Checklist: Distribution Pre-Conversion Integrity Reports
The following integrity report is accessed from the Distribution Integrities menu (G97UE92).
Report Name (Program Number) Commitment Integrity Report (R40910) Description (Proof) Compares records in the P.O. Detail Ledger table (F43199) to the Purchase Order Detail table (F4311) and records in the F43199 table to the Account Balances table (F0902). Prints differences on a report. (Final) OneWorld Xe only. Creates an adjusting amount in the F43199 table if there is a difference between the amounts in the F4311 and F43199 tables. Creates an adjusting amount in the F0902 table if there is a difference between the amounts in the F43199 and F0902 tables. TEST PROD √ √

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Checklist: Logistics Pre-Conversion Integrity Reports
The following integrity reports are accessed from the Logistics Integrities menu (G97UE93).
Report Name (Program Number) Item Ledger/Account Integrity (R41543) Item Balance/Ledger Integrity (R41544) Description Compares records in the Account Ledger table (F0911) to the Item Ledger table (F4111) and prints differences on a report. Compares records in the Item Location table (F41021) to the Item Ledger table (F4111) and prints differences on a report. TEST PROD √ √

Checklist: Manufacturing Pre-Conversion Integrity Reports
The following integrity report is accessed from the Manufacturing Integrities menu (G97UE94).
Report Name (Program Number) Cost Component/Ledger Integrity (R30543) Description Compares the sum of the frozen standard cost components to the unit cost in the Cost Ledger table (F4105) and prints a report that shows the variances. TEST PROD √ √

Checklist: Batch Headers Pre-Conversion Integrity Reports
The following integrity reports are accessed from the Batch Header Integrities menu (G97UE95).
Report Name (Program Number) Unposted Batches (R007011) Description Prints all unposted batches sequentially by batch type and batch number. TEST PROD √ √

Transactions to Batch Locates inconsistencies in the Batch Control table (F0011). Headers (R007021) Locates F03B11, F0411, and F0911 transactions without a batch header record. Locates unposted F03B11, F0411, and F0911 transactions with a posted batch header record.

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Report Name (Program Number)

Description

TEST PROD √ √

Company by Locates batches by company that were posted out-ofBatch/Out of Balance balance and prints a report. (R09706) Batch to Detail/Out of Run this report after you run the pre-conversion integrity Balance (R007031) reports for all other systems and before you repost the account ledger. Locates batches that were posted out-of-balance and prints a detailed report. Compile a list of any batches that were intentionally posted out-of-balance. Use this list to compare the results after the conversion.

Checklist: Post Integrity Job (Repost)
The following program is accessed from the Post Integrity Jobs menu (G97UE99).
Report Name (Program Number) Description TEST PROD √ √

Repost Account Ledger Prerequisite: Run the pre-conversion integrity reports for (R099102) all other systems. Run the Repost Account Ledger program to: • • Identify accounts with different amounts in the F0911 and F0902 tables (proof) Update the F0902 table with the posted amounts from the F0911 table (final)

For more information, see Reposting the Account Ledger.

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Purging Outdated Data Tables

This task consists of a checklist and description of the purge programs that you can run before you run the euro conversion. The checklist has two check-off (√) columns - one for your test (TEST) environment and the other for your production (PROD) environment. J.D. Edwards recommends that you summarize and purge any data that does not need to be converted to the euro. This will help conserve valuable disk space and system resources, as the conversion programs do not convert purged (P) tables. However, before you purge any data, it is very important that you understand how the J.D. Edwards purge programs work. This will help to ensure that when you purge data, you get the results you expect. Each purge program removes data in a table that meets certain criteria, regardless of any interdependencies that might exist between that table and another table. This means that when you purge data in a table, the results might impact another table so that you no longer have data integrity between the two tables. For example, if you purge data in a table in Sales Order Management, the results might affect the data integrity between that table and a table in Accounts Receivable. Because the purge programs are not based on any interdependencies between tables, there is no purge process that dictates the order in which tables must be purged. Be sure to allow plenty of time to purge outdated data tables. Depending on the number of transactions in a table, it can take hours or days to run a purge, especially for tables as large as the Account Ledger (F0911). As always, make sure that you do the following before running any purge programs: • • Run integrity reports and correct any integrity issues. See Reviewing and Correcting Pre-Conversion Integrity Reports. Back up your data.

Purge outdated data only for those systems that your company uses.

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Most purge programs are accessed from the Summarization and Purges menu (G0023). An example of the B73.3.1EURO and B73.3.2EURO menu appears below.

Remember to purge outdated data tables and complete all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all of the tasks again in your production environment and "go live." Before You Begin
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Run integrity reports for all J.D. Edwards systems that you use and correct any integrity issues Back up your data

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Checklist: General Purge Programs Checklist: Financials Purge Programs Checklist: Fixed Assets Purge Programs Technical Considerations: Distribution Purge Programs Checklist: Distribution Purge Programs Checklist: Logistics Purge Programs Checklist: Manufacturing Purge Programs

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Checklist: General Purge Programs
The first purge program listed below is accessed from the General Purges menu (G00231). This program, along with the second program, can also be accessed from application-specific menus, as indicated in the second column of the table.
Purge Program Description Application-Specific Menu TEST √ PROD √

Purge Balance Auditor Table Purges workfiles built for financial reporting from (P83001) the Balance Audit Workfile (F83UI001). Advanced Report Setup menu (GH9141). Tax File Purge (R0018PURGE) OneWorld Xe only. Removes records from the Sales/Use/VAT Tax table (F0018) with a date prior to the date you specify in the data selection. Tax Processing & Reporting menu (G0021).

Checklist: Financials Purge Programs
The following purge programs are accessed from the Financials Purges menu (G00232). They can also be accessed from application-specific menus, as indicated in the second column of the table. General Accounting
Purge Program Summarize Transactions (R09811) Description Application-Specific Menu Creates a single balance forward record to replace numerous detailed transactions. Summarize & Purge Data menu (G09317). Purge Prior Year JEs (R09911) Removes summarized journal entries for prior years from the Account Ledger table (F0911). Summarize & Purge Data menu (G09317). Purge Prior Year Account Balance (R09912) Removes account balance records with dates prior to the current fiscal year from the Account Balances table (F0902). Summarize & Purge Data menu (G09317). TEST PROD √ √

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Purge Program Purge Batch Journal Entries (R0911Z1P)

Description Application-Specific Menu Removes batch journal entries from the Journal Entry Transactions Batch table (F0911Z1). This purge does not affect journal entries in the F0911 table. Batch Journal Entry Processing menu (G09311).

TEST PROD √ √

Accounts Receivable
Purge Program Purge Electronics Receipt Input (R03B0041A) Description Application-Specific Menu Removes processed electronic receipts from the Electronic Receipts Input table (F03B13Z1). Caution: Ensure that you purge only receipts with an auto-cash upload status of Y. Otherwise the purge program will remove receipts that are stored in the F03B13Z1 table for invoice and statement matching purposes. Automated Receipts Processing menu (G03B13). Purge Batch Invoices (R03B11Z1P) Removes processed invoices from the following tables, regardless of the batch they are in: • • • Invoice Transactions Batch (F03B11Z1) Journal Entry Transactions Batch (F0911Z1) Journal Entry Transactions Batch Tag File (F0911Z1T) TEST PROD √ √

This purge removes only batch invoices; it does not affect invoices in the F03B11 table. Batch Invoice Processing menu (G03B311). Purge/Repost A/R Statistical History (R03B163) Removes records from the A/R Statistical History table (F03B16) and resets the ISTC field from 1 to 0 on the corresponding invoices in the Customer Ledger table (F03B11). Use the data selection to designate which records to remove; however, make sure you do not remove records by company in the data selection. A/R Advanced & Technical Operations menu (G03B31).

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Purge Program Purge Statement/Notification (R03B5010)

Description Application-Specific Menu Removes delinquency notice and statement records from the A/R Notification History (F03B20) and A/R Notification History Detail (F03B21) tables. To purge only delinquency notices, use the data selection to specify notification type DL. To purge only statement information, use the data selection to specify notification type ST. Statement Reminder Processing menu (G03B22).

TEST PROD √ √

Purge Invoice Removes paid and posted invoices without an open Transactions (R03B800) amount from the Accounts Receivable Ledger table (F03B11). A/R Advanced & Technical Operations menu (G03B31). Purge Receipt Removes posted receipts from the Receipts Header Transactions (R03B801) (F03B13) and A/R Check Detail (F03B14) tables. A/R Advanced & Technical Operations menu (G03B31).

Accounts Payable
Purge Program Purge Closed A/P Records (R04800) Description Application-Specific Menu Removes paid transactions (open amount = zero) from the A/P Ledger (F0411), A/P Matching Document (F0413), and A/P Matching Document Detail (F0414) tables. A/P Advanced & Technical Operations menu (G0431). Purge Batch Vouchers (R0411Z1P) Removes inbound processed vouchers from the Voucher Transactions Batch (F0411Z1) and Journal Entry Transactions Batch (F0911Z1) tables, regardless of the batch they are in. This purge does not affect vouchers in the F0411 table. Batch Voucher Processing menu (G04311). TEST PROD √ √

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Purge Program Purge F0413 Interoperability Table (R0413Z1)

Description Application-Specific Menu Removes outbound processed payments from the F0413 Interoperability (F0413Z1), F0414 Interoperability (F0414Z1), and F0911 Interoperability (F0911Z4) tables, regardless of the batch they are in. This purge does not affect payments in the F0413 or F0414 table. Automatic Payment Processing menu (G0413).

TEST PROD √ √

Purge A/P Payee Control (R0450P)

Removes control records and associated audit trails from the Payee Control table (F0450). A/P Advanced & Technical Operations menu (G0431).

Purge Cost Analyzer (R1602P)

Removes balance records from the Cost Analyzer Balances table (F1602) and clears the posted code in the Account Ledger table (F0911), which allows you to repost the records in the euro after the conversion. Cost Analyzer menu (G1612).

Address Book
Purge Program Purge Address Book (R01800P) Description Application-Specific Menu OneWorld B73.3.2 and above. Removes address book records without associated transactions from the following tables: • • • • • • • • Address Book Master (F0101) Who's Who (F0111) Address Book Generic Text (F0016) Contact Phone Numbers (F0115) Address by Date (F0116) Customer Master (F03B01) Supplier Master (F0401) Address Organizational Structure Master (F0150) TEST √ PROD √

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Purge Program Purge Batch Address Book (R0101Z1P)

Description Application-Specific Menu Removes processed addresses from the Address Book Batch Input table (F0101Z1), regardless of the batch they are in. A/B Advanced & Technical Operations menu (G0131).

TEST √

PROD √

Purge Completed Tasks For clients who use the J.D. Edwards Workflow (R01131P) Management system. Removes message log records from the Message Log table (F0113). A/B Advanced & Technical Operations menu (G0131).

Checklist: Fixed Assets Purge Programs
The following purge programs are accessed from the Fixed Assets Purges menu (G00233). They can also be accessed from application-specific menus, as indicated in the second column of the table.
Purge Program Description Application-Specific Menu TEST √ PROD √

Purge Asset Master and Purges selected asset records or entire data tables, Balances (R12912) based on the processing options. You can purge prior year records in the Item Balances table (F1202), assets that you disposed in a prior year, and so on. Advanced Operations menu (G1231). Purge Unedited Asset Master Transactions (R1201Z1P) Purges selected asset records or entire data tables, based on the processing options. You can purge prior year records in the Item Balances table (F1202), assets that you disposed in a prior year, and so on. Asset Interoperability menu (G1233).

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Technical Considerations: Distribution Purge Programs
Caution for OneWorld B73.3, B73.3.1, and B73.3.2 The following information applies to clients who plan to purge data using the Distribution purge programs prior to OneWorld Xe. (For OneWorld Xe, the Distribution purge programs run as expected.)

For releases B73.3, B73.3.1, and B73.3.2, the following purge programs were written using a tool called Table Conversion: • • • • • • • Purge Purchase Order Detail (R4311P) Purge Purchase Order Receiver (R43121P) Purge Purchase Order Detail Ledger (R43199P) Purge Purchase Order Header (R4301P) Purge Purchase Order Text Lines (R43960) Purge Sales Order History (R42119P) Purge Sales Transactions (R42199P)

With Table Conversion, the purge programs do the opposite of what you would expect them to do. That is, they retain records that match the data selection criteria and delete records that do not match the data selection criteria. The Distribution purge programs listed above were corrected in electronic software updates (ESUs 4232204 and 4291896) for OneWorld release B73.3.2. The corrected purge programs in these ESUs use a tool called Batch Delete, which deletes records that match the data selection criteria and retain records that do not. The ASU for B73.3.2 does not contain the corrected purge programs. If you do not install the ESUs described, you must purge your data according to the Table Conversion logic by entering your data selection in the opposite way as you normally would. For example, to purge purchase order detail records for company 00100 only, you enter data selection for Company that is not equal to 00100. The Distribution purge programs listed above must be run locally, not from a server.

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Checklist: Distribution Purge Programs
The following purge programs are accessed from the Distribution Purges menu (G00234). Many of them can also be accessed from application-specific menus, as indicated in the second column of the table. Procurement
Purge Program Purge Purchase Order Receiver (R43121P) Description Application-Specific Menu Removes records with a next status of 999 (closed) from the Purchase Order Receiver table (F43121). Data File Purges menu (G43A311). Purge Purchase Order Detail (R4311P) Prerequisite: Purge Purchase Order Receiver (R43121P). Removes records with a next status of 999 (closed) from the Purchase Order Detail table (F4311). Data File Purges menu (G43A311). Purge Purchase Order Header (R4301P) Prerequisite: Purge Purchase Order Detail (R4311P). Removes records from the Purchase Order Header table (F4301) if there are no active detail lines. Data File Purges menu (G43A311). Purge Purchase Order Detail Ledger (R43199P) Prerequisite: Purge Purchase Order Header (R4301P). Removes records with a next status of 999 (closed) from the Purchase Detail Ledger table (F43199). Data File Purges menu (G43A311). Purge POE Header Records (R4301Z1P) OneWorld releases B73.3.1 and B73.3.2 only. Removes records from the Purchase Order Header Unedited Transaction table (F4301Z1). Purchasing Interoperability menu (G43A313). Purge Receipt Routing (R43092Z1P) Purge for Receipts (R43121Z1P) Removes records from the Receipt Routing Unedited Transaction table (F43092Z1). Removes records from the Receipts Unedited Transaction table (F43121Z1). TEST PROD √ √

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Purge Program Purge Purchase Order Text Lines (R43960)

Description Application-Specific Menu Changes status of text lines to 999 (closed) on purchase orders that have been closed. Data File Purges menu (G43A311).

TEST PROD √ √

Sales Order Management
Purge Program Purge Sales Order Detail to History (R42996) Description Application-Specific Menu Deletes detail lines with a status of 999 from the Sales Order Detail table (F4211) and writes a history record to the Sales Order History table (F42119). Data File Purges menu (G42312). Purge Sales Order Detail (R4211P) Available as of OneWorld Xe. Removes records from the Sales Order Detail table (F4211). Data File Purges menu (G42312). Purge Sales Order Header (R4201P) Prerequisite: Purge Sales Order Detail to History (R42996). Removes records from the Sales Order Header table (F4201) only if there are no open detail lines with a matching order type and order number in the Sales Order Detail table (F4211). Data File Purges menu (G42312). Purge Sales Order Text (R42960) Changes status of text lines to 999 (closed) on sales orders with no open detail lines. Data File Purges menu (G42312). Purge Batch Receiver (R4001ZP) Deletes processed sales orders from the Batch Receiver - Order Headings table (F4001Z). This program selects only records with Y in the Processed (Y/N) field. Data File Purges menu (G42312). Purge Sales Order History Removes records from the Sales Order History table (R42119P) (F42119). Data File Purges menu (G42312). TEST PROD √ √

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Purge Program Purge Sales Transactions Records (R42199P)

Description Application-Specific Menu Removes records from the Sales Order Ledger table (F42199). Data File Purges menu (G42312).

TEST PROD √ √

Electronic Commerce
Purge Program Purge EDI Purchase Order Inbound (R47018) Description Application-Specific Menu Removes inbound transactions from the Purchase Order Header (F47011), Purchase Order Detail (F47012), Purchase Order Detail SDQ (F47013), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Customer Order menu (G47212). Purge EDI Purchase Order Outbound (R47019) Removes outbound transactions from the Purchase Order Header (F47016), Purchase Order Additional Header (F470161), Purchase Order Detail (F47017), Purchase Order Additional Detail (F470171), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Purchase Order menu (G47222). Purge EDI P.O. Acknowledgement Inbound (R47028) Removes inbound transactions from the Purchase Order Acknowledgement Header (F47021) and Purchase Order Acknowledgement Detail (F47022) tables. Purchase Order menu (G47222). Purge EDI P.O. Acknowledgement Outbound (R47029) Removes outbound transactions from the Purchase Order Acknowledgement Header (F47026), Purchase Order Acknowledgement Detail (F47027), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Customer Order menu (G47212). Purge EDI Shipping Notice Outbound (R47039) Removes outbound transactions from the Shipping Notice Header (F47036), Shipping Notice Detail (F47037), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Shipping Notice menu (G47215).
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Purge Program Purge EDI Voucher Inbound (R47041P)

Description Application-Specific Menu Removes inbound transactions from the Invoice Header (F47041), Invoice Detail (F47042), and Invoice Summary (F47044) tables. Invoice - Summary menu (G47261).

TEST PROD √ √

Purge EDI Invoice Inbound (R47048)

Removes inbound transactions from the Invoice Header (F47041), Invoice Detail (F47042), and Invoice Summary (F47044) tables. Invoice with Receipt Match menu (G47227).

Purge EDI Invoice Outbound (R47049)

Removes outbound transactions from the Invoice from Sales Header (F47046), Invoice Additional Header (F470461), Invoice from Sales Detail (F47047), Invoice Additional Detail (F470471), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Sales Invoice menu (G47217).

Purge EDI Payment Order Outbound (R47059)

Removes outbound transactions from the Payment Order Header (F47056), Payment Order Bank N & A (F470561), Payment Order Bank Vendor N & A (F470562), Payment Order Payee N & A (F470563), and Payment Order Remittance Advice (F47057) tables. Payment Order with Remittance menu (G47266).

Purge EDI Planning Schedule Inbound (R47068)

Removes inbound transactions from the Planning Schedule Header (F47061) and Planning Schedule Detail (F47062) tables. Planning Schedule - Forecast menu (G47251).

Purge EDI Planning Schedule Outbound (R47069)

Removes outbound transactions from the Planning Schedule Header (F47066) and Planning Schedule Detail (F47067) tables. Planning Schedule-Forecast menu (G47251).

Purge EDI Receiving Advice Inbound (R47078)

Removes inbound transactions from the Receiving Advice Header (F47071) and Receiving Advice Detail (F47072) tables in the Procurement and Sales Order Management systems. Receiving Advice-Purchasing menu (G47226).

Purge EDI Receiving Advice Outbound

Removes outbound transactions from the Receiving Advice Header (F47076), Receiving Advice Detail
Purging Outdated Data Tables

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Purge Program (R47079)

Description Application-Specific Menu (F47077), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Receiving Advice-Purchasing menu (G47226).

TEST PROD √ √

Purge EDI Request for Removes inbound transactions from the Request for Quote Inbound Quote Header (F47091), Request for Quote Detail (R47098) (F47092), and Request for Quote Detail SDQ (F47093) tables. Request for Quote - Sales menu (G47211). Purge EDI Request for Removes outbound transactions from the Response to Quote Outbound RFQ Header (F47106), Response to RFQ Additional (R47099) Header (F471061), Response to RFQ Detail (F47107), Response to RFQ Additional Detail (F471071), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Request for Quote - Purchasing menu (G47221). Purge EDI Response to Removes inbound transactions from the Response to RFQ Inbound (R47108) RFQ Header (F47101), Response to RFQ Detail (F47102), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Purge EDI Response to Removes outbound transactions from the Request for RFQ Outbound Quote Header (F47096), Request for Quote Detail (R47109) (F47097), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Request for Quote - Sales menu (G47211). Purge EDI Product Activity Data Inbound (R47128A) Removes inbound transactions from the Product Activity Data Header (F47121), Product Activity Data Detail (F47122), and Product Activity Data SDQ (F47123) tables. Product Activity Data menu (G47241). Purge EDI Product Removes outbound transactions from the Product Activity Data Outbound Activity Data Header (F47126), Product Activity Data (R47129A) Detail (F47127), and Product Activity Data SDQ (F47128) tables. Product Activity Data menu (G47241).

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Purge Program

Description Application-Specific Menu

TEST PROD √ √

Purge EDI Purchase Removes inbound transactions from the Purchase Order Order Change Inbound Change Header (F47131), Purchase Order Header (R47138) Detail (F47132), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Customer Order Change menu (G47213). Purge EDI Purchase Order Change Outbound (R47139) Removes outbound transactions from the Purchase Order Change Header (F47136) and Detail (F47137), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables. Purchase Order Change menu (G47223). Purge EDI P.O. Change Removes inbound transactions from the Purchase Order Acknowledgement Change Acknowledgement Header (F47141) and Detail Inbound (R47148) (F47142) tables. Purchase Order Change menu (G47223). Purge EDI P.O. Change Removes outbound transactions from the Purchase Acknowledgement Order Change Acknowledgement Header (F47146) and Outbound (R47149) Detail (F47147), Order Address Information (F4706), Order Text Lines Header (F4714), and Order Text Lines Detail (F4715) tables Customer Order Change menu (G47213). Purge EDI Shipping Scheduler Outbound (R47156) Removes outbound transactions from the EDI Shipping Schedule Header (F47156) and Detail (F47157) Outbound tables.

Checklist: Logistics Purge Program
The following purge program is accessed from the Logistics Purges menu (G00235). It can also be accessed from an application-specific menu, as indicated in the second column of the table.

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Warehouse Management
Purge Program Purge Inbound Suggestion Records (R4611Z1P) Description Application-Specific Menu Removes inbound suggestion records from the Unedited Suggestion table (F4611Z1). Warehouse Interoperability menu (G46313). TEST √ PROD √

Checklist: Manufacturing Purge Programs
The following purge programs are accessed from the Manufacturing Purges menu (G00236). They can also be accessed from application-specific menus, as indicated in the second column of the table. Work Orders
Purge Program Purge Work Orders (R4801P) Description Application-Specific Menu Removes work orders from the Work Order Master table (F4801) and related information from the following tables: • • • • Work Order Instructions (F4802) Work Order Parts List (F3111) Work Order Routing Instructions (F3112) Work Order Time Transactions (F31122) TEST √ PROD √

Shop Floor Management Advanced menu (G3131). Purge Program Purge Closed Work Orders (R48900) Description Application-Specific Menu Removes work orders and any associated record types and approval records from the Work Order Master (F4801), Work Order Instructions (F4802), and Work Order Approval (F4828) tables. Advanced & Technical Operations menu (G4831). Purge Outbound Work Removes work orders from the Outbound Work Order Orders (R4801Z1P) Header table (F4801Z1). TEST √ PROD √

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Shop Floor Management Interoperability menu (G31311).

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Rerunning Pre-Conversion Integrity Reports

After you purge outdated data tables, J.D. Edwards recommends that you rerun your integrity reports to ensure that the records you purged were the ones you intended to purge and that purging the records did not create any integrity issues. If you do not rerun your integrity reports and correct any integrity issues, you will have no proof that your tables were in balance before the euro conversion. And after the conversion, you will not have current integrity reports to compare to the post-integrity reports. See Reviewing and Correcting Pre-Conversion Integrity Reports for a list of the preconversion integrity reports to rerun. Rerun the integrity reports in proof mode and, if necessary, research and correct any data issues. Remember that you must rerun your pre-conversion integrity reports and complete all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all of the tasks again in your production environment and "go live."

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Conversion Tasks

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Environments and Euro Conversion Plans

Before you begin the tasks for setting up and running the euro conversion, it is important to understand what a conversion plan is and why you might choose to set up more than one conversion plan in an environment. A conversion plan contains a list of companies to convert to the euro. When you run the euro conversion, you run it by plan and environment. The system converts the data for a plan in the same environment that you run the conversion. Some clients will set up a single conversion plan for all companies and base currencies and run the euro conversion one time, as depicted in the graphic below.

Alternatively, clients with only a few companies to convert to the euro might set up one conversion plan for each company. Other clients will choose to set up multiple plans to convert multiple currencies, as depicted in the graphic below.

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And still other clients will set up multiple plans and convert each currency in a separate plan, as depicted in the graphic below. For these clients, it is easier to manage the conversion and review the results for a single currency, instead of multiple currencies, in a plan.

Clients who set up multiple plans must run the euro conversion one plan at a time and upon successful completion, delete the conversion log before running the next plan. To set up a conversion plan, you enter conversion constant information and assign companies to the plan on the Conversion Plan Revisions form (P0087). When you run the euro conversion, the system retrieves the conversion rate for each company in the plan from the Currency Exchange Rate table (F0015). You do not have to convert companies that are involved in multicurrency intercompany transactions in the same conversion plan or at the same time. However, you must convert all companies in all plans before you run the MultiCurrency Intercompany Conversion and the Intercompany Post, which make the necessary adjustments and keep the multicurrency intercompany transactions in balance. See Converting Multicurrency Intercompany Transactions. As you prepare to convert your company currencies to the euro, ask yourself the following questions: • • • How many companies do I need to convert? How many different base currencies do I need to convert? In which environments are the companies I need to convert?

Based on your answers to these questions and any special considerations at your site, such as schedules and resources, carefully evaluate how you want to convert your company base currencies to the euro and set up your conversion plans accordingly.

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Setting Up a Euro Conversion Plan

This task describes the setup tasks that you must complete before running the euro conversion. To complete the setup tasks, you use the first three programs on the Pre-Conversion Setup menu (G97UE9A). An example of the B73.3.1EURO and B73.3.2EURO menu appears below.

Remember that you must set up your euro conversion plan and complete all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all the tasks again in your production environment and "go live."

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Topics
G G G G G

Verifying Statuses for UDC (H90/DS) Setting Up Constants for a Conversion Plan Preventing Audit Records from Being Created Updating the F9843 Table Defining a Conversion Plan

Verifying Statuses for UDC (H90/DS)
The following User Defined Code table (H90/DS) lists the various statuses that a program can have throughout a OneWorld installation or conversion. The statuses that apply specifically to the euro conversion programs are 10, 45, 50, 60, and 70.

To verify statuses for UDC (H90/DS)

From the General Accounting System Setup menu (G0941), choose User Defined Codes. 1. On Work with User Defined Codes, do the following and click Find: • • Enter H90 in the Product Code field Enter DS in the User Defined Codes field

2. Verify that statuses 10, 45, 50, 60, and 70 exist. (The euro conversion programs do not use some statuses in the table.)

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3. If a status is missing, do the following: • • • • Click Add. On User Defined Codes, enter the status on a blank line. Click OK. Click Find to refresh the UDC table and verify that the status was added.

Setting Up Constants for a Conversion Plan
When you set up constants for a conversion plan, you assign companies and currency information to the plan. The euro conversion uses the constants for a plan to determine which company base currencies to convert, which currency to convert to, and the effective date to use to retrieve conversion rates from the Currency Exchange Rates table (F0015). When you set up the constants, you also enter a plan exchange rate. The plan exchange rate is used only by the ordered and additional conversion jobs. Before You Begin
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Ensure that you have set up currency relationships for the euro, as described in Completing Pre-Conversion Tasks. The following applies to coexistent clients who run conversion programs in World first and then run the remaining conversion programs in OneWorld. After you successfully complete the World conversion programs, you must delete the Conversion Audit table (F0086) in your data library (DTALIB). If you do not delete the F0086 table, which contains World converted records, before you set up constants for a conversion plan in OneWorld, the P0087 program in OneWorld will not create another F0086 table since is already exists. Therefore, the conversion programs in OneWorld will not write records to the F0086 table.

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To set up constants for a conversion plan

From the Euro Conversion menu (G97UE9), choose Setup and Conversion. On the Setup and Conversion menu (G97UE9A), choose Conversion Constants. 1. On Work with Conversion Plans, click Add.

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2. On Conversion Plan Revisions, type a name for the conversion plan in the Plan Name field using the following guidelines. • • • Give the plan a meaningful name to help you (and others) identify it throughout the conversion process. Use alphanumeric characters. Do not use special characters, except underscore (_), in the plan name. Name your plan something other than ZJDE. (ZJDE is reserved by J.D. Edwards software as a model plan.)

3. In the Effective Date field, type the date you want the euro conversion workbench to use to retrieve the conversion rate from the Currency Exchange Rates table (F0015). The system uses this date to retrieve the rate, regardless of the transaction date. If there is not a matching date in the F0015 table, the euro conversion workbench searches backwards and uses the exchange rate associated with the most recent prior date. For example, if a currency relationship has a conversion rate and effective date of 99/01/01 and you enter 99/06/30 in this field, the workbench uses the exchange rate for 99/01/01. 4. In the To Currency Code field, type the code of the currency that you are converting your base currency to, for example, EUR for euro. 5. In the Exchange Rate field, type a default exchange rate to be used by the ordered and additional conversion jobs. See Euro Exchange Rates. All ordered and additional conversion jobs, except the Multi-Currency Intercompany Conversion and Price Variable Conversion jobs, use the exchange rate in this field along with the currency conversion method in the following field to convert records without a currency code, company, or
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business unit. The Multi-Currency Intercompany Conversion and Price Variable Conversion Jobs use the conversion rate in the Currency Exchange Rates table (F0015), based on the companies being converted. 6. In the Currency Conversion Method field, enter Z (divisor). This method is used by the ordered and additional conversion jobs when converting records to the euro. 7. In the Begin Company field, do one of the following: • • • To convert one company, enter the number of the specific company. To convert a range of companies, enter the first number in the range. To convert several companies that are not in a range, enter each company number.

The company in the Begin and End Company fields must exist in the Company Constants table (F0010). 8. In the End Company field, do one of the following and click OK: • To convert one company, leave this field blank. The system automatically fills the End Company field with the Begin Company value you entered. To convert a range of companies, enter the last number in the range of companies. To convert several companies that are not in a range, leave this field blank. The system automatically fills the End Company field with the Begin Company value you entered.

• •

The following example shows the constants for a conversion plan with several companies that are not in a range.

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Euro Exchange Rates As of 1 January 1999, the euro exchange rate was irrevocably fixed to EMU member currencies in 11 of the 12 participating EMU countries. Greece, the 12th and latest country to join the EMU, had its currency irrevocably fixed to the euro as of 1 January 2001. International currencies are quoted as an exchange rate against the euro, and not against the national EMU currencies. The official conversion rates are as follows: 1 euro equals 40.3399 Belgian francs 1.95583 German marks 166.386 Spanish pesetas 6.55957 French francs 0.787564 Irish pounds 1936.27 Italian lire 40.3399 Luxembourg francs 2.20371 Dutch guilders 13.7603 Austrian schillings 200.482 Portuguese escudos 5.94573 Finnish markka 340.750 Greek drachmas

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Preventing Audit Records from Being Created
Audit records show transaction amounts before and after the euro conversion and the conversion rate used to calculate the new euro amount. All euro conversion programs automatically create audit records for each table and write the records to the Conversion Audit table (F0086), although the conversion programs do not require that you create audit records. • If you want audit records created for all tables in a plan, skip this task (Preventing Audit Records from Being Created). If there is no record for a plan in the Audit Record table (F0085), the conversion programs automatically create audit records. • If you do not want audit records created for all tables, you must complete this task (Preventing Audit Records from Being Created) and create a record for the plan. If there is a record for a plan in the Audit Record table (F0085), the conversion programs search the table and determine whether to create or prevent audit records from being created. You can create audit records for some tables, while preventing audit records from being created for others. Caution Creating audit records during the euro conversion can require a substantial amount of disk space. For more information, see Sizing Impacts on the F0086 Table.

Be prudent in deciding whether you need to create an audit trail for a table. Check with your auditors to find out which audit trails are required by your company and the EMU member nation in which you conduct business. To produce a report, you can create and run a query or UBE over the F0086 table. To do this, you will need the composite key for each table converted. See Composite Keys. If you choose to run a UBE, create the report based on the F0086 Audit Report Model that can be accessed from the Setup and Conversion menu (G97UE9A). See Sample: Euro Conversion Audit Report for a sample report that is based on the model.

To prevent audit records from being created

J.D. Edwards provides a model plan (ZJDE) that contains a list of tables converted by the euro conversion workbench and post-conversion jobs. Copy the tables from the model plan into your conversion plan, and then change the flag for each table in which you do not want audit records created. (Remember, the default value is to create an audit record for a table.)
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From the Euro Conversion menu (G97UE9), choose Setup and Conversion. On the Setup and Conversion menu (G97UE9A), choose Audit Record Maintenance.

1. On Work with Audit Definitions, choose ZJDE (model plan) from the list of plans.

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2. Click Select to view the tables for model plan ZJDE on Audit Definition Revisions.

3. If an error message appears, locate any tables that are highlighted and delete them. 4. The following tables are missing in the ZJDE plan. Add the tables that apply to the release and systems at your site. • • OneWorld B73.3.1: F43008 and F4915 OneWorld B73.3.2: F43008, F4915, F41181, F3908, F3910, F39061, F390619, F39062, F39063, F390639, F39064, F390649, F39120W, and F39121W OneWorld Xe: F43008, F4915, F41181, F74800, F3908, F3910, F39061, F390619, F39062, F39063, F390639, F39064, F390649, F39120W, and F39121W

5. Verify that the F0018 table exists in the ZJDE plan and add it, if necessary. 6. Click OK, and then Cancel. 7. On Work with Audit Definitions, choose the model plan ZJDE and click Copy.

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8. On Audit Definition Revisions, enter your plan name.

9. Change the Audit Record Flag to 1 for any tables that do not require an audit record or are not used at your site. The Audit Record Flag controls whether the creation of an audit record is suppressed during the conversion. Valid values are: • 0 (or Blank) = no (default), do not suppress the creation of an audit record. That is, create an audit record. Audit records are written to the Conversion Audit table (F0086). 1 = yes, suppress the creation of an audit record. That is, do not create an audit record.

F03B11 and F0411 Tables The F03B11 and F0411 tables write tax records to the F0018. If you prevent audit records from being created for the F03B11 or F0411 table, remember to do the same for the F0018 table.

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10. Click OK, and then Cancel. 11. On Work with Audit Definitions, verify that your new plan appears and click Close. 12. To remove a plan that was entered in error, read the following caution and continue to step 12, if appropriate: Caution The Delete option on this form does not check the status of a plan before removing it. Make sure that the plan you want to delete has never been run. 13. Highlight the plan on Work with Audit Definitions and click Delete. Then click OK in the Confirm Delete window.

Updating the F9843 Table
The Table Conversion - JDE Scheduler table (F9843), which contains the euro conversion programs, is not completely accurate in OneWorld Xe. To update the F9843 table, you must remove and add some conversion programs. The system loads records from the F9843 table into the euro workbench when you define a conversion plan. For this reason, make sure that the contents of the F9843 table are accurate before you define any conversion plans.
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To update the F9843 table

For a list of the euro conversion programs and the order in which they run, see Euro Conversion Workbench UBEs. From the Advanced Operations menu (GH9611), choose Table Conversion Scheduler. 1. On Work with Table Conversion Scheduler, enter 8 (for euro conversion records) in the Conversion Type field and click Find. 2. (OneWorld Xe only). To remove the following conversion programs from the workbench, choose the program and click Delete: • • • • R891206EB R891301EB R8930008E R9838011E

3. The conversion programs listed in the following tables are missing from the workbench. To add the programs that apply to the release and systems at your site, click Add, enter the values in the table, and click OK. Then continue to step 4. OneWorld B73.3.1
Conv Type Table Name From and To Release Conv Seq Dep Seq Conversion Program Version One World Only

8

F4915

*CURRENT

217

0

R894915E

XJDE0001 Y

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Conv Type Table Name From and To Release Conv Seq Dep Seq Conversion Program Version One World Only

8

F4915

*CURRENT

217

0

R894915E

XJDE0001 Y

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Conv Type

Table Name

From and To Release

Conv Seq

Dep Seq

Conversion Program

Version

One World Only

8 8 8 8 8 8 8 8 8 8

F3910 F39061 F390619 F39062 F39063 F390639 F39064 F390649 F39120W F39121W

*CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT

219 220 221 222 223 224 225 226 227 228

0 0 0 0 0 0 0 0 0 0

R893910E R8939061E R89390619E R8939062E R8939063E R89390639E R8939064E R89390649E R8939120WE R8939121WE

XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y

One World Xe
Conv Type Table Name From and To Release Conv Seq Dep Seq Conversion Program Version One World Only

8 8 8 8 8 8 8

F41181 F4118 F4915 F3908 F3910 F39061 F390619

*CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT

215 216 217 218 219 220 221

157 215 0 0 0 0 0

R8941181E R894118E R894915E R893908E R893910E R8939061E R89390619E

XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y

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Conv Type

Table Name

From and To Release

Conv Seq

Dep Seq

Conversion Program

Version

One World Only

8 8 8 8 8 8 8

F39062 F39063 F390639 F39064 F390649 F39120W F39121W

*CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT *CURRENT

222 223 224 225 226 227 228

0 0 0 0 0 0 0

R8939062E R8939063E R89390639E R8939064E R89390649E R8939120WE R8939121WE

XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y XJDE0001 Y

4. Click Cancel to return to Work with Table Conversion Scheduler. 5. Verify the results before proceeding to the next task, Defining a Conversion Plan.

Defining a Conversion Plan
When you define a conversion plan, you enter a description and status, and the system loads the euro conversion programs into the plan. To define a conversion plan, J.D. Edwards created a new front-end application called the Euro Conversion Planner/Workbench (P9840E). This application interfaces with the existing Installation Planner (P9840) and Control Table Workbench (P98413) applications and does the following: • Provides an exit to the Conversion Planner form, which contains the euro conversion programs for a plan. This form is described in the steps for this task. Provides an exit to the Conversion Workbench form, which you use to run the euro conversion programs. This form is described in Running the Euro Conversion Workbench.

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To define a conversion plan

Locate the list of J.D. Edwards systems that you use. This list was compiled before the conversion and is described in Completing System-Level Prerequisites. You will refer to this list in step 8 below. From the Euro Conversion menu (G97UE9), choose Setup and Conversion. On the Pre-Conversion Setup menu (G97UE9A), choose Euro Conversion Planner/Workbench. 1. On Work with Euro Conversion Plans, click Add.

2. On Maintain Euro Conversion Plans, type the plan name for the conversion. This is the same plan name you entered in the task Setting Up Constants for a Conversion Plan. Do not leave this field blank. If you do, the system will enter a default plan name (ZJDE), which will appear when you return to the Work with Euro Conversion Plans form. 3. Type a meaningful description in the Description field, especially if you set up more than one euro conversion plan. This is a 30-character field. 4. Enter 10 (In Planning) in the Plan Status field. This field identifies the stage of a plan; 10 is the first stage.

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5. Click OK and the system does the following: • • • Creates a plan master in the Installation Plan Master table (F9840). Creates an environment record in the Environment Plan Detail table (F98403). Loads all type 8 programs from the Table Conversion JDE Scheduler table (F9843) to the Table Conversion Scheduler table (F98405). This loads all euro conversion programs into your plan.

6. To review the euro conversion programs in your plan, choose your plan on Work with Euro Conversion Plans. 7. Choose Conversion Planner from the Row menu.

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On the Euro Conversion Planner, note the following: • The New Environment and Previous Environment fields contain the same name. This is because you run the conversion and convert your data in the same environment. The Conversion Sequence field begins at 101 for the first conversion program and is numbered sequentially through the last conversion program. The Dependency Sequence field is set to 0 (zero) for all conversion programs except the following: • R8951911E, which is set to 119. (Note that 119 is the conversion sequence for R890911E.) R8951911E is dependent on the successful completion of R890911E, that is, R890911E must run before R8951911E. R8941181E, which is set to 157. (Note that 157 is the conversion sequence for R894201E.) R8941181E is dependent on the successful completion of R894201E, that is, R894201E must run before R8941181E. R894118E, which is set to 215. (Note that 215 is the conversion sequence for R8941181E.) R894118E is dependent on the successful completion of R8941181E, that is, R8941181E must run before R894118E.

For a list that shows the sequence in which the conversion programs run, see Euro Conversion Workbench UBEs. 8. Refer to the list of J.D. Edwards systems that you use, as described in Checklist: System-Level Prerequisites. Based on the list, determine which systems you do not use and continue with the next step. 9. To improve processing time, remove any conversion programs that do not apply to your plan. On Euro Conversion Planner, choose the row that corresponds to the program and click Delete. 10. If you inadvertently deleted programs in the previous step, choose Auto Load from the Form menu. This reloads all type 8 (euro conversion) programs into your plan and resets the plan status to 10 (In Planning). 11. If you add a conversion program, click Save. 12. Press Cancel when you are satisfied with the contents of your plan. 13. On Work with Euro Conversion Plans, click Close. 14. See Running the Euro Conversion Workbench for the next task.

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Running the Euro Conversion Workbench

After you complete the setup requirements described in Setting Up a Euro Conversion Plan, you can proceed with this task. When you run the euro conversion workbench, you run it by conversion plan and the system converts the records for the companies defined in that plan. Some clients will set up only one conversion plan, whereas others will set up multiple plans. (See Environments and Euro Conversion Plans for more information.) Clients with multiple plans must run the euro conversion workbench one plan at a time and upon successful completion, delete the conversion log before running the next plan. Remember that you must run the euro conversion workbench and complete all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, you will complete all of the tasks again in your production environment and "go live." Before You Begin
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To review the conversion programs for a specific conversion plan, print the grid as follows: On Work with Euro Conversion Plans, choose a conversion plan and then choose Conversion Workbench from the Row menu. On Euro Conversion Workbench, choose Grid -> Print from the Preferences menu. Alternatively, you can export the data to a spreadsheet and print the spreadsheet.

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Print a copy of the list that shows the sequence in which the euro conversion programs must run in Euro Conversion Workbench UBEs. You will need to refer to this list throughout the euro conversion. To reduce processing time, consider running multiple versions of the A/R conversion and F0911 conversion programs. For more information, visit the Euro Base Currency Conversion site on the Knowledge Garden. The path is Worldwide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Application.
Running the Euro Conversion Workbench

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Make sure you back up all data before running the euro conversion workbench. Make sure you are signed on to a client workstation with a full install. Although you submit the euro conversion and review the results from a workstation, you should process the conversion on the enterprise server for performance purposes.

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Make sure you are signed on to the environment that contains the companies you want to convert to the euro. Ensure that no one else is signed on to the environment.

Coexistence: Before Running the OneWorld Conversion
The following applies to clients with coexistence who successfully ran and completed most of the euro conversion in WorldSoftware and now need to run the remaining conversion programs over their Accounts Receivable tables in OneWorld. If you successfully ran and completed the euro conversion using the E9 scheduler (WorldSoftware) and plan to convert your OneWorld A/R tables using the workbench (OneWorld), make sure you back up the converted F0018 table (World) before you run the euro conversion for OneWorld A/R. The euro conversion programs for the F03B11 table as well as the F0411 and F0911 tables convert the F0018 table. If your F03B11 conversion fails, you will need to restore the F0018 table (which you converted in World) and the F03B11 table before you rerun the A/R conversion in OneWorld.

To run the euro conversion workbench

On the Setup and Conversion menu (G97UE9A), choose Euro Conversion Planner/Workbench. 1. On Work with Euro Conversion Plans, click Find. 2. Choose the plan in which to run the euro conversion. 3. From the Row menu, choose Conversion Workbench.

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The New Status field on this form always has a default value of 60, which should not be changed. This default value reflects the detail status that each conversion program should have upon successful completion. 4. For the mode, choose Synch. Each conversion program runs to completion before another one is launched, regardless of whether you have a single job queue or multiple job queues. The system creates one or multiple Table Conversion/Merge Driver reports (R98405), based on the following: • If you convert all tables and run the conversion from a server and synchronously, the system creates a separate report for each conversion program, indicating whether it completed normally. If you convert selected tables and run the conversion synchronously, the system creates a separate report for each conversion program.

Caution When you complete the next step, the system immediately begins the euro conversion. Make sure you have selected the correct plan and that you are ready to proceed with the actual conversion before continuing to the next step. 5. From the Form menu, choose Convert All. J.D. Edwards recommends that you convert all tables when you run the euro conversion workbench for a plan; however, you can convert selected tables by choosing Convert Selected from the Form menu or the menu bar. 6. See Verifying the Status of the Euro Conversion for the next task.

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During the Euro Conversion
The following describes some things you can expect while the euro conversion is processing: • • An hourglass icon appears on the Euro Conversion Workbench form and remains there while the conversion jobs are processing. Upon completion of each conversion job, an online report that shows exceptions (errors) appears. If there are no exceptions, the online report displays header report information only and is blank. You cannot perform any functions on the Euro Conversion Workbench form. You cannot run any other application jobs. You can track the progress of the conversion jobs by doing one of the following: • View the Table Conversion/Merge Log. To access this program, use the fast path and enter P984052, or go to the System Installation Tools menu (GH961) and select the program. Work with Submitted Reports. To access this tool, use the fast path and enter P986116, or go to the System Administration Tools menu (GH9011) and select the program.

• • •

Coexistence: After Running the OneWorld Conversion
The following applies to clients with coexistence who successfully ran and completed most of the euro conversion in OneWorld and now need to run the remaining conversion programs in WorldSoftware. After you successfully complete the OneWorld conversion programs, you must delete the Conversion Audit table (F0086) in your data library (DTALIB). The F0086 table is created when you enter the conversion constants for a plan (P0087). Later, when you run the conversion programs, converted records are then written to the table. If you do not delete the F0086 table, which contains OneWorld converted records, before you enter conversion constants for a plan in World, the P0087 program in World will not create another F0086 table since is already exists. Therefore, the conversion programs in World will not write records to the F0086 table.

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Verifying the Status of the Euro Conversion

After you run the OneWorld euro conversion workbench for a plan, you must verify its status. Each conversion program within a plan must have a status of 60 (Installed) for the euro conversion to have completed successfully. When all conversion programs within a plan have a status of 60, the euro conversion is complete. The following User Defined Code table (H90/DS) lists the various statuses that a program can have throughout a OneWorld installation or conversion. The statuses that apply to the euro conversion programs are 10, 45, 50, 60, and 70.

Remember that you must verify the status of the euro conversion and complete all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, you will complete all of the tasks again in your production environment and "go live."

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To verify the status of the euro conversion

From the Setup and Conversion menu (G97UE9A), choose Euro Conversion Planner/Workbench. 1. On Work with Euro Conversion Plans, click Find to view a list of plan names. 2. Choose the conversion plan that you ran and choose Conversion Workbench from the Row menu. 3. On Euro Conversion Workbench, review the Detail Status field in the grid area. This field shows the status of each conversion program.

4. Scroll down (several times) to review the status of each program in the plan. 5. Depending on the status of the programs, proceed to step 6 under one of the following headings: • • All programs have a status of 60 (Installed) One or more programs has a status of 50 (Failed)

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All Programs Have a Status of 60

If all programs in the plan have a status of 60 (Installed), complete the following steps: 6. On Euro Conversion Workbench, click the Next button in the tool bar. (This button is activated only if all conversion programs have a status of 60.) The system displays the Congratulations! form.

7. Click Finish to complete the euro conversion. This updates the plan status to 60 (Installed) on the Work with Euro Conversion Plans form. 8. Verify the plan status on Work with Euro Conversion Plans and click Close. 9. See Reviewing the Euro Conversion Reports and Reviewing the Euro Conversion Audit Tables for the next tasks.

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Note After reviewing the euro conversion reports and audit tables, clients with multiple conversion plans must delete the conversion log for a plan before running another plan. See Deleting the Conversion Log for a Plan.

One or More Programs Has a Status of 50

If one or more programs in the plan have a status of 50 (Failed), complete the following steps: 6. Determine what caused the conversion to fail and correct the errors. See Reviewing the Euro Conversion Reports and Reviewing the Euro Conversion Audit Tables for more information. 7. After correcting the errors identified in the previous step, restore the necessary tables and rerun the euro conversion program. See Rerunning a Euro Conversion Program.

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Reviewing the Euro Conversion Reports

After you verify the status of the euro conversion, you must review the euro conversion reports generated by the conversion. It is very important that you review these reports before continuing with the euro conversion. If a conversion program completed with errors, you must review the reports, correct the errors, and rerun the conversion program. When you run the euro conversion workbench, the system generates the following: • Table Conversion/Merge Driver report (R98405). A one-line summary report that indicates whether a conversion program completed normally. For a sample report, see Sample: Table Conversion/Merge Driver Report. View Log. An online view of each conversion program by object (table) name, indicating whether the conversion finished normally. Table conversion report. This detailed report shows the record and error if any errors occurred during a conversion. The conversion program number appears in the upper left corner of this report. For a sample report (R8974412E), see Sample: Table Conversion Report.

• •

Topics
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Table Conversion/Merge Driver Report (R98405) Viewing the Conversion Log Records Table Conversion Report

Table Conversion/Merge Driver Report
The Table Conversion/Merge Driver report (R98405) lists each conversion program that ran and its status. To access the report, choose Submitted Reports from the System Administration Tools menu (GH9011).

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A conversion program on this report will have one of the following statuses: • • Completed Normally Completed with Errors

The system creates one or multiple Table Conversion/Merge Driver (R98405) reports, based on the following: • If you convert all tables and run the conversion from a server and synchronously, the system creates a separate report for each conversion program, indicating whether it completed normally. If you convert selected tables and run the conversion synchronously, the system creates a separate report for each conversion program.

See Sample: Table Conversion/Merge Driver Report for a sample report (R98405).

Viewing the Conversion Log Records
The system creates conversion log records and stores them in the Table Conversion History Log (F984052). You can view the conversion status of the log records by plan name, by object (table) name, and so on. Records in this log will have one of the following statuses: • • 2 Conversion Finished Normally 3 Conversion Finished Abnormally

The system creates one log record for each conversion program in a plan, along with the date and time of the conversion. If a conversion program finishes abnormally, another log is created when you rerun the conversion program. This means that you could potentially have more than one log for a conversion program.

To view the conversion log records

From the Setup and Conversion menu (G97UE9A), choose Euro Conversion Workbench/Planner. 1. On Work with Euro Conversion Plans, click Find to see a list of conversion plans. 2. Choose a plan and choose Conversion Workbench from the Row menu. 3. On Euro Conversion Workbench, choose View Log from the Form menu.
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4. On Table Conversion/Merge Log, verify that the plan appears in the Plan Name field in the QBE line and click Find.

Table Conversion Report
To review detailed information about a conversion program that completed with errors, use the table conversion report. To access the report, choose Submitted Reports from the System Administration Tools menu (GH9011). This report lists warnings and errors that occurred during the table conversion. Make sure that you review the warnings and research and correct any errors that appear on the report. See Sample: Table Conversion Report for a report (R8974412E) that shows the results of converted F74412 records. Typically, clients who correct their integrity reports and clean up their tables before the conversion have fewer messages to review and correct on the table conversion reports. If you need assistance in determining the cause of a message or how to correct an error, contact the appropriate application or technical support services representative. Examples of Error Messages Some messages on the table conversion report can be readily explained and may not need to be researched, such as, messages associated with records that originated from an external source. Other messages, such as minor rounding exceptions, begin with the word WARNING and are informational messages that may not need to be corrected.
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The message WARNING - Amounts Round to Zero prints on the table conversion report when the conversion rounds a converted amount for a record to zero. For example, if the conversion rounds the converted amount of 1 Portuguese escudo to zero or the converted amount of 9 Italian lira to zero, it prints a warning message on the report. Another message, which is similar in wording but different in meaning is WARNING - Amounts Converted to Zero. This prints on the report when the conversion calculates the new euro amount and the result is zero. Still other messages will need to be researched and, if necessary, corrected. Review the following for examples of messages that might appear on the table conversion report. You must correct the errors associated with these messages before you rerun the conversion.
Error Message Cause and Solution

From currency same The original base company currency is the same as the "convert as to currency to" currency. This error message appears if the base currency of the company you are trying to convert is the same as the currency you are converting to. Review the conversion plan and determine the base currency of each company. Verify the currency that you are converting to. The currencies cannot be the same. Correct your plan accordingly. Currency exchange rate not found The exchange rate between the original base company currency and the "convert to" currency does not exist in the Currency Exchange Rates file (F0015). This error message appears if you have not set up a currency relationship and conversion rate between the base currency of your company and the euro. Set up the currency relationship and exchange rate on the Set Daily Transaction Rates screen. See Setting Up Euro Currency Relationships in the Euro Implementation Guide. A currency code has been defined for the ledger type in UDC 09/LT and F0025 This error message appears if you try to convert a currencyspecific ledger such as XA, YA, or ZA. (The euro conversion does not convert currency-specific ledgers.) If you want to convert a particular currency-specific ledger, remove the currency code for the ledger type in the following: • • Special Handling Code field in the UDC table for 09/LT Denominated Currency Code field in the Ledger Type Master Setup (P0025)

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Error Message

Cause and Solution

Amount must balance The debit side and credit side of an entry do not balance to zero. to zero This error message might appear if an adjusting entry (AE) document was posted, but the corresponding invoice or voucher was not posted, or if the document is for budget entries, which do not have to balance. Research the documents that do not balance and determine whether you need to take any action, for example, post transactions.

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Reviewing the Euro Conversion Audit Tables

After you verify the status of the euro conversion, you must review the euro conversion audit records generated by the conversion. It is very important that you review your audit records before continuing with the euro conversion. For internal purposes, make sure your MIS or IT department writes and prints the necessary reports for your company auditors. For external purposes, make sure that any legal audit reports contain the information required by your local or national governments. Audit records show transaction amounts before and after the euro conversion and the exchange rate used to calculate the new euro amount. All euro conversion programs automatically create audit records for each table and write the records to the Conversion Audit table (F0086), unless you prevent them from being created. (See Preventing Audit Records from Being Created for more information.) The records in the audit table contain the original currency amount, exchange rate, and new euro amount. This table is the only audit trail for the euro conversion programs. Examine your audit table carefully. You can review the F0086 table using the Universal Table Browser. To do this, sort the contents of the audit table by plan name and converted table, or other criteria, using the query-by-example (QBE) line. You can run a query or UBE over the F0086 table. To do this, you will need the composite key for each file converted. See OneWorld Composite Keys. If you choose to run a UBE, create the report based on the F0086 Audit Report Mode, which is accessed from the Setup and Conversion menu (G97UE9A). See Sample: Euro Conversion Audit Report for a sample report based on the model.

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Exchange Rate Fields in the Conversion Audit Table
The three exchange rate fields that appear in the Conversion Audit table (F0086) are described below:
Exchange Rate Field Description AUCRR Currency Conversion Exchange Rate This is the exchange rate used to convert the domestic amount to the new base currency. This rate is retrieved from the Currency Exchange Rates table (F0015).

AUCRRB Currency This is the exchange rate on the original transaction before the Exchange Rate - Before conversion. This rate was either retrieved from the F0015 table or entered manually as an override (spot) rate during data entry. If the original transaction was domestic only, this field is blank. AUCERA Currency Exchange Rate - After This is the exchange rate on the original transaction after the conversion. If the original transaction was domestic only, this is the rate used to convert the domestic amount to the new euro amount. This rate is retrieved from the F0015 table and is the same as the AUCRR field. If the original transaction was foreign and the transaction currency is not the same as the new base company currency (that is, the transaction currency is not the euro), this is a calculated rate between the converted domestic amount and the foreign amount. To derive the calculated rate, the foreign amount is divided by the converted domestic amount. If the original transaction was foreign and the transaction currency is the same as the new base company currency (that is, the transaction currency and new base company currency are both the euro), this field is blank. The transaction is now domestic only.

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Rerunning a Euro Conversion Program

You might need to rerun a euro conversion program under the following circumstances: • • • During the conversion - If a conversion program fails when you run the euro conversion workbench. After the conversion - If you need to rerun an ordered or additional conversion job (over the same set of data). After the conversion - If you discover data problems when you review the post-conversion integrity reports.

Before you rerun a euro conversion program, determine where you are in the euro conversion process and whether you have run the Company Currency Codes Conversion (R890010E) job. The Company Currency Codes Conversion is an ordered conversion job that changes the base currency code for companies in a plan to the euro (EUR) in the Company Constants table (F0010). Before You Begin
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Restore the table associated with the conversion program that you need to rerun, if necessary. For information about restoring a backup file, see Backing Up OneWorld Tables on Servers in the OneWorld Server and Workstation Administration Guide. Depending on where the conversion program failed during processing, you might have to restore tables before rerunning the program. If the conversion program failed because there was no data selected, you should not have to restore any tables.

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Make sure that everyone is signed off. No one should be entering or modifying data, running integrity reports, reposting, and so on for the companies in which you need to rerun a conversion program.

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Rerunning a Conversion Program Before Updating the F0010 Table Rerunning a Conversion Program After Updating the F0010 Table
Rerunning a Euro Conversion Program

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Rerunning a Conversion Program Before Updating the F0010 Table
The steps in this task apply to clients who rerun a conversion program before running Company Currency Codes Conversion (R890010E), an ordered conversion job that updates the F0010 table. If a euro conversion program fails when you run the euro conversion workbench, you must review the euro conversion reports, correct the errors, and rerun the conversion program.

To rerun a conversion program before updating the F0010 table

Do not reset the status of the failed conversion program on the Euro Conversion Workbench form; leave it as is. From the Setup and Conversion menu (G97UE9A), choose Euro Conversion Planner/Workbench. 1. On Work with Euro Conversion Plans, click Find to see a list of conversion plans. 2. Choose the plan that contains the conversion program that failed. 3. From the Row menu, choose Conversion Workbench.

4. To selectively rerun one or more failed conversions, do one of the following: • To convert one table, choose the row that corresponds to the table and choose Convert Selected from the Row menu.

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To convert several tables, press Ctrl (Control) and choose the rows that correspond to the tables. Then choose Convert Selected from the Row menu.

Caution Do not choose Convert All from the Row menu to rerun one or more failed conversions. Although the workbench reruns only those programs with a status of less than 60 (Installed), the processing time required is prohibitive. 5. See Verifying the Status of the Euro Conversion for the next task.

Rerunning a Conversion Program After Updating the F0010 Table
The steps in this task apply to clients who rerun a conversion program after running Company Currency Codes Conversion (R890010E), an ordered conversion job that updates the F0010 table. If you need to rerun an additional conversion job over the same data or if data problems appear on a post-conversion integrity report, you must follow the steps in this task. Make sure you research and correct the data problems before you rerun the euro conversion program.

To rerun a conversion program after updating the F0010 table

Caution If you do not complete steps 1 - 4 be aware that a euro conversion program might zero out amounts in a table for all companies in a plan as you would be converting from EUR to EUR.

From the Organization & Account Setup menu (G09411), choose Company Names & Numbers. 1. On Work with Companies, click Find to view all companies. 2. Choose the company associated with the plan and click Select. 3. On Company Setup, click the Currency tab and change the currency code back to the base currency code before the euro conversion. For example, for a French franc company, change the currency code from EUR back to FRF. 4. Repeat step 3 for each company in the plan.
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To rerun a conversion program, complete the remaining steps: 5. From the Setup and Conversion menu (G97UE9A), choose Euro Conversion Planner/Workbench. 6. On Work with Euro Conversion Plans, click Find to see a list of conversion plans. 7. Choose the plan that contains the conversion program that you need to rerun. 8. From the Row menu, choose Conversion Workbench. 9. To selectively rerun one or more conversions, do one of the following: • • To convert one table, choose the row that corresponds to the table and then choose Convert Selected from the Row menu. To convert several tables, press Ctrl (Control) and choose the rows that correspond to the tables. Then choose Convert Selected from the Row menu.

Caution Do not choose Convert All from the Row menu to rerun one or more failed conversions. Although the workbench reruns only those programs with a status of less than 60 (Installed), the processing time required is prohibitive. 10. When you are satisfied with the results, run the Company Currency Codes Conversion job again to return the company currency codes back to EUR. 11. See Verifying the Status of the Euro Conversion for the next task.

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Deleting the Conversion Log for a Plan

Deleting the conversion log for a plan clears out the log and all associated log records in the Table Conversion History Log table (F984052) so that you can run another plan in the same environment or rerun the same plan without getting warning messages. This task applies to the following: • Clients who have multiple plans to convert in the same environment. After you run the euro conversion workbench for a plan and verify that it completed successfully, you must delete the conversion log for the plan before running the workbench for another plan. Clients who decide to "start over" and run the conversion again for the same plan. If you have an excessive number of programs that failed during the conversion and you decide to run the workbench again, you must first delete the conversion log for the plan.

If you do not delete the conversion log and you run the euro conversion again, whether over another plan or the same plan, you will receive the following warning message for each conversion program in the plan.

This warning message will appear each time the Euro Conversion Workbench or the Euro Conversion Planner form loads conversion records.
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To delete the conversion log for a plan

From the Setup and Conversion menu (G97UE9A), choose Euro Conversion Planner/Workbench. 1. On Work with Euro Conversion Plans, click Find to see a list of conversion plans. 2. Choose the conversion plan that completed successfully. (The plan status must be 60.)

3. From the Row menu, choose Conversion Workbench. 4. On Euro Conversion Workbench, choose View Log from the Form menu. 5. On Table Conversion/Merge Log, verify that the plan appears in the Plan Name field in the QBE line and click Find.

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The system displays the conversion log records for the plan, which are stored in the Table Conversion History Log (F984052). These are not the same records that appear on the Euro Conversion Workbench form. 6. To select all conversion log records, choose the first record in the grid. 7. Press Shift, scroll to the bottom, and choose the last record. 8. Click Delete. 9. On Confirm Delete, click OK to proceed. 10. Verify that no records appear in the log and click Close three times to exit and return to the menu. 11. To run another conversion plan in the same environment, see Running the Euro Conversion Workbench.

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Before Running Ordered and Additional Conversion Jobs

Before you run an ordered or additional conversion job, you must decide which records you want the job to convert to the euro and what exchange rate to use. Based on that decision, you will enter a plan name in the processing option and specify certain criteria in the data selection for the job. Additionally, you must decide whether you want to create audit records for the table converted by the ordered or additional conversion job. To change the plan exchange rate and prevent audit records from being created, you use the first two programs on the Pre-Conversion Setup menu (G97UE9A). An example of the B73.3.1EURO and B73.3.2EURO menu appears below.

Remember that you must complete these tasks and all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all of the tasks again in your production environment and "go live."

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Topics
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Changing the Plan Exchange Rate Before Running a Job Preventing Audit Records from Being Created for a Job

Changing the Plan Exchange Rate Before Running a Job
Each time you run an ordered or additional conversion job, you must enter a plan name in the processing option. These jobs use the plan name to determine the following: • • The currency to convert the records to. The conversion rate to use when converting the records. (This applies to all ordered and additional conversion jobs except the Multi-Currency Intercompany Conversion and the Price Variable Conversion jobs, which use the exchange rate in the F0015 table.)

Depending on the ordered or additional conversion job you run and the records you want to convert, you might run a job multiple times for a plan and change the plan exchange rate each time. The following example illustrates this. The Price by Item Conversion is an additional conversion job that converts two amounts in the Price by Item table. At your company, certain price rules correspond to certain currencies, which means that you set up standard price adjustments by currency. To convert records for the different currencies, you will run the Price by Item Conversion for a plan multiple times, entering the plan name in the processing option once and changing the exchange rate for the plan each time you run the job to coincide with the currency on the records you convert. Note Clients who set up their conversion plans by currency can change the plan name in the processing option each time they run an ordered or additional conversion job, instead of manually changing the exchange rate on a plan.

To change the plan exchange rate before running a job

From the Setup and Conversion menu (G9UE9A), choose Conversion Constants. 1. On Work with Conversion Plans, click Find to see a list of conversion plans.

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The rate in the Exchange Rate field is used by all the ordered and additional conversion jobs, except Multi-Currency Intercompany Conversion and Price Variable Conversion, to convert amounts to the euro. The Multi-Currency Intercompany Conversion and Price Variable Conversion jobs use the exchange rate in the F0015 table, based on the companies being converted. 2. To change the exchange rate for a specific conversion job, choose the plan and click Select.

3. On Conversion Plan Revisions, change the amount in the Exchange Rate field and click OK. 4. On Work with Conversion Plans, verify the exchange rate and click Close.

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Preventing Audit Records from Being Created for a Job
All ordered and additional conversion jobs automatically create audit records for a table and write the records to the Conversion Audit table (F0086). If you want audit records created for all tables converted by the ordered and additional conversion jobs for a plan, skip this task. If you do not want audit records created, you must complete the steps in this task. See Conversion and Post-Conversion Tables for a list of tables converted by the ordered and additional conversion jobs. Caution Depending on the size of the tables to be converted, creating audit records can require a substantial amount of disk space. For more information, see Sizing Impacts on the F0086 Table.

To prevent audit records from being created for a job

From the Setup and Conversion menu (G97UE9A), choose Audit Record Maintenance. 1. Depending on whether the plan you want to use appears on the Audit Record Maintenance form, proceed to step 2 or step 3. 2. If the plan appears, choose the plan and click Select. On Audit Definition Revisions, change the Audit Record Flag field to 1 for each table that you do not want audit records created for and click OK.

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3. If the plan does not appear, click Add and complete the remaining steps. 4. On Audit Definition Revisions, enter the table that corresponds to each ordered and additional conversion job that you plan to run in the File Name field. 5. Enter one of the following values in the Audit Record field for each table and click OK: • • 1 - do not create an audit record 0 - create an audit record

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Running Ordered Conversion Jobs

This task consists of a checklist that has two check-off (√) columns - one for your test (TEST) environment and the other for your production (PROD) environment. Remember that you must run the ordered conversion jobs and complete all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, you will complete all of the tasks again in your production environment and "go live." After you run the euro conversion workbench and verify that the conversion has successfully completed, you run the ordered conversion jobs. The ordered conversion jobs are designed to run separately from the workbench conversion jobs so that you can control: • • What exchange rate to use (based on a plan name), using the processing option Which records to convert, using the data selection

For example, the euro conversion workbench does not convert amounts on records without a currency code, company, or business unit. To convert those amounts, you must run several ordered conversion jobs. Alternatively, you could manually modify the records instead. Each time you run an ordered conversion job, you specify a plan name in the processing option. The system uses the exchange rate assigned to that plan to convert amounts for all ordered conversion jobs, except the Multi-Currency Intercompany Conversion and the Price Variable Conversion jobs, which use the exchange rate in the F0015 table. Each ordered conversion job is dependent on the successful completion of one or more other ordered conversion jobs, so it is important that you run the jobs in the sequence that they appear on the menu. You are required to run only the ordered conversion jobs that apply to the J.D. Edwards systems you use. All clients must run the Company Currency Codes Conversion job.

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The ordered conversion jobs are for the following: • • • • • Configuration Management Multi-Currency Intercompany Distribution and Product Data Management Company Currency Codes (required) Multi-Currency Intercompany Post

Remember that you must run the ordered conversion jobs and complete all remaining tasks first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, you will complete all of the tasks again in your production environment and "go live." Before You Begin
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Ensure that the exchange rate assigned to the plan is correct. If necessary, change it on the Conversion Constants form (P0087). See Changing the Plan Exchange Rate Before Running a Job for more information. For OneWorld releases B73.3.1, B73.3.2, and Xe, the following items on the Ordered Conversion Jobs menu (G97UE901) are incorrect and should be corrected.
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The version (XJDE0001) for the Company Currency Codes Conversion job (R890010E) is corrupted and should be replaced. The Euro Currency Conversion job (R8930008E) should not appear on this menu. The Integrity Reports job (R8909801EB) that appears on this menu should be titled Multi-Currency Intercompany Post.

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Visit the Euro Knowledge Garden site for more information. The path is Worldwide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Menu Corrections.

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To run ordered conversion jobs

An example of the B73.3.1EURO and B73.3.2EURO menu appears below. Three items on this menu are incorrect. See Before You Begin for more information.

Caution Do not run an ordered conversion job more than one time over the same data. Ordered conversion jobs convert amounts every time you run them, regardless of whether the amounts have already been converted.

From the Euro Conversion menu (G97UE9), choose Ordered Conversion Jobs. 1. On Ordered Conversion Jobs, choose an ordered conversion job. You must run the ordered conversion jobs in the order they appear on the menu. For detailed information about the ordered conversion jobs, see Checklist: Ordered Conversion Jobs. 2. On Work with Batch Versions, highlight the version.

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3. From the Row menu, choose Processing Options.

All ordered conversion jobs, except the Multi-Currency Intercompany Conversion and Price Variable Conversion jobs, use the exchange rate on the plan you enter in this processing option. The Multi-Currency Intercompany Conversion and Price Variable Conversion jobs use the exchange rate in the F0015 table, based on the companies being converted. 4. Enter the plan name to use for the ordered conversion job and click OK. 5. On Work with Batch Versions, choose the version again and click Select to access Version Prompting. 6. Enter the data selection and submit the job to batch, as usual. Company Currency Codes Conversion For the Company Currency Codes Conversion job, enter data selection for one plan name only. Do not enter any other data selection. The plan name must match the plan name you entered in the processing option.

Checklist: Ordered Conversion Jobs
The following conversion jobs are accessed from the Ordered Conversion Jobs menu (G97UE90).

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Configuration Management
Ordered Conversion Description Job Assembly Inclusion Conversion (R893293EB) To convert the price and cost amount fields in the Assembly Inclusion Rules table (F3293), you must run the Assembly Inclusion Conversion job or change the fields manually on the x-rule record. If most of your price and cost fields contain factor values (which use a derived calculation) and not monetary amounts, you might want to manually change the factor values instead of running this program. Or, if you run this program, make sure you manually change the converted factor amount on your xrule records back to their original value afterwards. The Assembly Inclusion Conversion job converts amounts as follows: • If rules are established by business unit and the branch/plant on a record corresponds to a company designated in a conversion plan, the job converts amounts using the exchange rate stored in the Currency Exchange Rates table (F0015). If rules are not established by business unit, the branch/plant on a record is blank and the job converts amounts using the plan exchange rate assigned to a conversion plan, which is stored in the Conversion Constants table (F0087). TEST PROD √ √

Use the data selection to specify which records to convert. The Assembly Inclusion Conversion job converts records with a blank branch/plant every time it is run. If you run this job more than one time, make sure you exclude blank branch/plants in the data selection (Business Unit NE * BLANK); otherwise, amounts without a branch/plant will be converted again.

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Ordered Conversion Description Job Rules Table Detail Conversion (R893283EB) To convert the price amount field in the Rules Table Detail table (F3283), you must run the Rules Table Detail Conversion job or change the field manually on a record. The Rules Table Detail Conversion job converts amounts as follows: • If rules are established by business unit and the branch/plant on a record corresponds to a company designated in a conversion plan, the job converts amounts using the exchange rate stored in the Currency Exchange Rates table (F0015). If rules are not established by business unit, the branch/plant on a record is blank and the job converts amounts using the exchange rate assigned to a conversion plan, which is stored in the Conversion Constants table (F0087).

TEST PROD √ √

Use the data selection to specify which records to convert. The Rules Table Detail Conversion job automatically converts records with a blank branch/plant every time it is run. If you run this job more than one time, make sure you exclude blank branch/plants in the data selection (Business Unit NE * BLANK); otherwise, amounts without a branch/plant will be converted again.

Multicurrency Intercompany
Ordered Conversion Job Multi-Currency Intercompany Conversion (R890911EB) Description To convert multicurrency intercompany transactions that are automatically generated by the system, you must run the Multi-Currency Intercompany Conversion job one time only and for all plans. For detailed information, see Converting Multicurrency Intercompany Transactions. Unlike the other ordered conversion jobs, the MultiCurrency Intercompany Conversion job can convert multiple currencies at the same time because the job retrieves conversion rates from the Currency Exchange Rates table (F0015), based on the companies you are converting. TEST PROD √ √

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Distribution and Product Data Management
Ordered Conversion Job Description TEST PROD √ √

Item Cost Components To convert item cost component add-on records, you Add-Ons must run the Item Cost Components Add-Ons (R8930026EB) conversion job. This job converts the simulated factor, rate amount, or both. It also converts the net addedsimulated cost. The simulated values are stored in the Item Cost Component Add-Ons table (F30026). Unlike the other ordered conversion jobs, this job has processing options that you use to designate: • • Whether to convert the simulated factor, rate amount, or both Which plan name to use to retrieve the exchange rate

The Item Cost Components Add-Ons conversion job does not convert frozen values. See Completing PostConversion Tasks for information about running the Simulated Rollup and Frozen Update programs.

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Company Currency Codes (Required) Coexistence: Clients with coexistence must run all ordered conversion jobs in either World or OneWorld (not both) before running this job.
Ordered Conversion Job Company Currency Codes Conversion (R890010E) Description Prerequisites: Complete all other ordered conversion jobs, except Multi-Currency Intercompany Post (if applicable). Make sure you have deleted the corrupted version of this job and added a new one. For more information, visit the Euro Base Currency Conversion site on the Knowledge Garden. The path is Worldwide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Menu Corrections. The Company Currency Codes Conversion job is required for each plan. This job changes the base currency to the euro in the Company Constants table (F0010) for all companies in a conversion plan. To determine the new base currency, this job uses the currency code in the To Currency Code field on the Conversion Plan Revisions form (P0087). Enter the plan name in the processing option only; do not enter any data selection. See Sample: Company Currency Conversion Report for a sample report. Note: Instead of running this conversion job, you can manually change the base currency of a company to the euro on the Company Names & Numbers form (P0010), menu G09411. (The Company Currency Codes Conversion job does this automatically.) TEST PROD √ √

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Multicurrency Intercompany Post
Ordered Conversion Job Multi-Currency Intercompany Post (R8909801EB) Description Prerequisites: Multi-Currency Intercompany Conversion (run one time only for all plans) and Company Currency Codes Conversion (run one time for each plan). The Multi-Currency Intercompany Post (R8909801EB) is the same as the G/L Post program (R09801) except that it does not update the Account Balances table (F0902), which saves valuable processing time. To determine the exchange rate, the R8909801EB uses the historical date (HDGJ), if applicable, or the G/L date (DGJ). The R8909801EB marks all entries as posted even though they are not actually posted so that when you run the Repost later in the conversion process the entries are selected and updated to the F0902 table. For detailed information, see Converting Multicurrency Intercompany Transactions. Note: The R8909801EB does not convert a transaction if the account or business unit was changed from a blank to a non-blank posting edit code after the original transaction was posted. This applies only to posting edit codes that were originally blank and have since changed to a nonblank value such as I (inactive), M (machine-generated), or N (non-posting). See step 11 in the procedures for Converting Multicurrency Intercompany Tranasctions for more information. TEST PROD √ √

Converting Multicurrency Intercompany Transactions
The euro conversion does not convert multicurrency intercompany transactions that are automatically generated by the system. To convert these transactions, you run the Multi-Currency Intercompany Conversion program one time only after you have converted all companies and all plans. The Multi-Currency Intercompany Conversion program converts amounts in the Account Ledger table (F0911) for all intercompany transactions in which the base currency of the company associated with the transaction is being converted to the euro.

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To convert multicurrency intercompany transactions, the Multi-Currency Intercompany Conversion program (R890911EB) first locates all AA transactions with 1 in the GLALT1 field (the value 1 indicates that a multicurrency intercompany transaction was automatically generated). It then does the following: • Converts all transaction amounts on a journal entry if the company on the first line (which is the company base currency) is the company you are converting. Deletes the corresponding AE (offset) and AM (adjusting) entries for companies you are not converting. Note The R890911E conversion program, which runs during the euro conversion, deletes corresponding AE and AM entries for all companies converted. The R890911EB conversion program, which runs after the euro conversion and is described in this document, deletes corresponding AE and AM entries only for those companies not converted. (The AE and AM entries are recreated later during the post.) Review the following example for further clarification. If the first line of a journal entry is for a FRF company and the second line is for a USD company, the following applies: • • R890911E deletes the corresponding AE and AM entries for the FRF company (which is being converted). R890911EB deletes the corresponding AE and AM entries for the USD company (which is not being converted).

Clears the posted code and the GLALT1 field on the original transactions and resets the batch to an approved (unposted) status so that you can post them again. Prints a report that lists the batches that were reset to an approved (unposted) status.

The R890911E euro conversion program, which runs in the workbench, converts multicurrency intercompany transactions that are entered manually; however, you will still need to review and, if necessary, correct them. This is described in step 4 of the procedures for this task. Run the Multi-Currency Intercompany Conversion program one time only, after converting all companies and all plans. This program, along with the MultiCurrency Intercompany Post, makes the necessary adjustments to keep your multicurrency intercompany transactions in balance.

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Caution for Clients with Multiple Plans Run the Multi-Currency Intercompany Conversion program one time only for all plans. If you run this conversion program more than one time, it will convert all records on a transaction each time, which will result in inaccurate amounts.

To convert multicurrency intercompany transactions

Clients who have the Allow Multi-Currency Intercompany JE option on General Accounting Constants set to Y must complete this task. 1. Verify that all companies and all plans have been converted successfully. 2. From the Ordered Conversion Jobs menu (G97UE90), choose MultiCurrency Intercompany Conversion. Do not run this job more than one time. 3. From the Ordered Conversion Jobs menu (G97UE90), run the Company Currency Codes Conversion one time for each plan. This job updates the base currency code in the Company Constants table (F0010) for all companies in a plan. 4. Review your intercompany accounts for any manual multicurrency transactions. The euro conversion converts these transactions; however, you must verify them and correct the amounts as needed. 5. From the Organization & Account Setup menu (G09411), choose Company Names & Numbers. Reset the fiscal period and year (for A/R, A/P, and G/L) so that you can post to prior years. 6. Use the report generated by the Multi-Currency Intercompany Conversion (step 2) to identify the different batch types that need to be posted. 7. From the Ordered Conversion Jobs menu (G97UE90), choose MultiCurrency Intercompany Post. 8. Designate the batch type in the processing option and run the MultiCurrency Intercompany Post separately for each batch type you identified in step 6. • The Multi-Currency Intercompany Post (R8909801EB) is a version of the G/L Post program (R09801) that creates all F0911 entries, including AE offset and AM adjusting entries, based on the new base currency in the F0010 table.

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Unlike the G/L Post, the Multi-Currency Intercompany Post does not post to the Account Balances table (F0902). Instead, it marks the entries as posted so that when you run the Repost later in the euro conversion process, the entries are selected and posted to the F0902 table. For more information, see Reposting to the Account Ledger.

9. Review the report created by the Multi-Currency Intercompany Post. If the report shows batches that did not post, determine the cause and proceed to step 10 or step 11 accordingly. 10. Batch is out of balance. Slight rounding differences occur when the MultiCurrency Intercompany Conversion converts transactions such as invoices and vouchers that do not have an associated F0911 transaction to balance to. The rounding differences, which are typically less than a cent, cause a batch to be out of balance and, as a result, the batch will not post. For outof-balance batches, do one of the following: • To correct an out-of-balance batch, inquire on the batch and revise the amount of the entry for each document that is out of balance. Approve the batch and rerun the Multi-Currency Intercompany Post. To correct an out-of-balance batch, create a one-sided adjustment at the document level or at the batch level. For each batch, remember to set the option on the Batch Header Revisions form that allows you to post out-of-balance. Approve the batch and rerun the MultiCurrency Intercompany Post. To post out-of-balance batches, set the option on the Batch Header Revisions form that allows you to post out-of-balance batches for each batch. Approve the batch and rerun the Multi-Currency Intercompany Post. After you rerun the post, create a final adjustment to balance all batches or, if applicable, run an integrity report that creates the final adjustment. Remember to set the post out of balance option for each batch and post your final adjustments.

11. Posting edit code on an account or business unit changed after the original transaction was posted. If you changed the original posting edit code on an account or business unit from a blank to a non-blank value after you posted the original transaction, the Multi-Currency Intercompany Post will not post the batch. Change the posting edit code back to blank on the account or business unit. Approve the batch and rerun the Multi-Currency Intercompany Post. After you rerun the post, change the posting edit code back to the previous value. 12. From the Organization & Account Setup menu (G09411), choose Company Names & Numbers. Reset the fiscal period and year back to its original value.
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Running Additional Conversion Jobs

This task includes a checklist that has two check-off (√) columns - one for your test (TEST) environment and the other for your production (PROD) environment. After you run and successfully complete the euro conversion workbench and the ordered conversion jobs, you run the additional conversion jobs. The additional conversion jobs are designed to run separately from the workbench conversion jobs so that you can control: • • What exchange rate to use (based on a plan name), using the processing option Which records to convert, using the data selection

For example, the euro conversion workbench does not convert amounts on records if certain fields are not in a table or if certain values on a record are invalid or blank. To convert these amounts, you must run several additional conversion jobs. If records do not include a company or business unit, the associated amounts are assumed to be in the domestic currency of the company. Each time you run an additional conversion job, you specify a plan name in the processing option. The additional conversion job uses the exchange rate assigned to that plan to convert amounts to the euro. Run only the additional conversion jobs that apply to the J.D. Edwards systems you use. The additional conversion jobs are for the following systems: • • • • • • • Sales Order Management Procurement Agreement Management Advanced Transportation Management Equipment Management Service Billing Product Data Management

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Stock Valuation

Remember that you must run the additional conversion jobs and complete all remaining tasks first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, you will complete all of the tasks again in your production environment and "go live." Before You Begin
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Make sure you successfully ran and completed the Company Currency Codes Conversion job (R890010E), which updates the company currency codes for a plan to EUR. You can verify currency code values on Company Names & Numbers (menu G09411). Ensure that the exchange rate assigned to the plan is correct. If necessary, change it on the Conversion Plan Revisions form (P0087). See Changing the Plan Exchange Rate Before Running a Job for more information. For OneWorld releases B73.3.2 and Xe, the additional conversion jobs for Stock Valuation do not appear on the Additional Ordered Conversion Jobs menu (G97UE901). Visit the Euro Knowledge Garden site for more information. The path is Worldwide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Menu Corrections.

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To run additional conversion jobs

An example of the B73.3.1EURO and B73.3.2EURO menu appears below.

Caution Do not run an additional conversion job more than one time over the same data. The additional conversion jobs convert amounts every time you run them, regardless of whether the amounts have already been converted.

From the Euro Conversion menu (G97UE9), choose Additional Conversion Jobs. 1. On Additional Conversion Jobs, choose an additional conversion job. For detailed information about the additional conversion jobs, see Checklist: Additional Conversion Jobs. 2. On Work with Batch Versions, choose the version. 3. From the Row menu, choose Processing Options.

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Work Center and Advanced Transportation Conversion Jobs The Work Center Conversion job has an additional processing option, which is required. For more information, see Product Data Management in Checklist: Additional Conversion Jobs. All Advanced Transportation Management conversion jobs have an additional processing option that allows you to either convert the records or bypass converting them.

To convert amounts, the job uses the exchange rate associated with the plan you enter in this processing option 4. Enter the plan name to use for the additional conversion job and click OK. 5. On Work with Batch Versions, choose the version again and click Select to access Version Prompting. 6. Enter the data selection and submit the conversion job to batch, as usual.

Checklist: Additional Conversion Jobs
The following jobs are accessed from the Additional Conversion Jobs menu (G97UE901).

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Sales Order Management
Additional Conversion Job Commission Constants Conversion (R8942004EB) Description For clients who use the commission functionality. This job converts the Fixed Cost and Minimum Gross Margin amounts in the Commission Constants table (F42004). A currency code is not stored in this table. If all commission records are set up in one currency, enter the plan name that corresponds to that currency in the processing option, specify all records in the data selection, and run this job one time only. If commission records are set up in multiple currencies, determine which commission records represent a given currency in order to convert the records. For example, certain commissions might correspond to certain currencies. Then, do one of the following: • Enter the plan name that corresponds to a particular currency (processing option), specify the records to convert, for example, address book numbers (data selection), and run this job separately for each currency. Modify selected records manually. TEST PROD √ √

• Price by Item Conversion (R894207EB)

For clients who use the standard price adjustment functionality. This job converts the Override List Price and Related Price amounts in the Price by Item table (F4207). The currency code is not populated in this table. If all standard price adjustments are set up in one currency, enter the plan name that corresponds to that currency in the processing option, specify all records in the data selection, and run this job one time only. If standard price adjustments are set up in multiple currencies, determine the price adjustments that represent a given currency. For example, certain price rules might correspond to certain currencies. Then, do one of the following: • Enter the plan name that corresponds to a particular currency (processing option), specify the records to convert (data selection), and run this job separately for each currency. Modify selected records manually.

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Additional Conversion Job Batch Receiver Header/Detail Conversion (R894001ZEB)

Description For clients who have unprocessed batch records. This job converts amounts on unprocessed orders without a business unit, as follows: • • Converts the Order Total and Total Cost amounts in the Batch Receiver Header table (F4001Z) Converts the Unit Price, Unit Cost, Extended Price, Extended Cost, and Unit List Price amounts in the Batch Receiver Detail table (F4011Z)

TEST PROD √ √

If all unprocessed orders have domestic amounts set up in one currency, enter the plan name that corresponds to that currency in the processing option, specify all records in the data selection, and run this job one time only. If unprocessed orders are set up in multiple currencies, determine which orders represent a given currency. Then, do one of the following: • Enter the plan name that corresponds to a particular currency (processing option), specify the records to convert (data selection), and run this job separately for each currency. Modify selected records manually.

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Additional Conversion Job EDI Purchase Order Header/Detail Conversion (R8947011EB)

Description For clients who have unprocessed inbound EDI transactions for purchase orders. This job converts amounts on unprocessed orders without a business unit, as follows: • • Converts the Order Total and Total Cost amounts in the EDI Purchase Order Header table (F47011) Converts the Unit Price, Unit Cost, Extended Price, Extended Cost, and Unit List Price amounts in the EDI Purchase Order Detail table (F47012)

TEST PROD √ √

If all unprocessed orders have domestic amounts set up in one currency, enter the plan name that corresponds to that currency in the processing option, specify all records in the data selection, and run this job one time only. If unprocessed orders are set up in multiple currencies, determine which orders represent a given currency. Then, do one of the following: • Enter the plan name that corresponds to a particular currency (processing option), specify the records to convert (data selection), and run this job separately for each currency. Modify selected records manually.

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Additional Conversion Job EDI Request for Quote Conversion (R8947091EB)

Description For clients who use the EDI Request for Quote Inbound or the EDI Request for Quote Edit/Create functionality. This job converts amounts on unprocessed orders without a business unit, as follows: • • Converts the Order Total and Total Cost amounts in the EDI Request for Quote Header table (F47091) Converts the Unit Price, Unit Cost, Extended Price, Extended Cost, and Unit List Price amounts in the EDI Request for Quote Detail table (F47092)

TEST PROD √ √

If all unprocessed orders have domestic amounts set up in one currency, enter the plan name that corresponds to that particular currency in the processing option, specify all records in the data selection, and run this job one time only. If unprocessed orders are set up in multiple currencies, determine which orders represent a given currency. Then, do one of the following: • Enter the plan name that corresponds to a particular currency (processing option), specify the records to convert (data selection), and run this job separately for each currency. Modify selected records manually.

• Price Variable Conversion (R894075EB)

For Advanced Pricing clients who use the Price Variable Table functionality. This job converts the Unit Price amount in the Price Variable table (F4075). This table, unlike the tables for other additional conversion jobs, contains a currency code. This job retrieves exchange rates from the Currency Exchange Rate table (F0015), which means that you can convert multiple currencies at the same time. It also updates the currency code in the table with the new euro currency code. Specify the records to convert by currency code or price variable in the data selection and run this job.

Procurement The additional conversion jobs for Procurement have two versions: • Version 1 (XJDE0001) runs during the euro conversion workbench and converts records with a branch/plant and company. Do not run this version again.

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Version 2 (XJDE0002) is the additional conversion job that you must run to convert records without a branch/plant or company. Alternatively, you can create a new version and run it to convert these records.
Description Do not run if your tolerance rules are based only on percentages. This job converts amounts on records without a company. It converts the Unit Price Tolerance and Extended Tolerance amounts in the Tolerance Rules table (F4322). If all unprocessed orders have domestic amounts set up in one currency, enter the plan name that corresponds to that currency in the processing option, specify all records in the data selection, and run this job one time only. If unprocessed orders are set up in multiple currencies, determine which records represent a given currency. Then, do one of the following: • Enter the plan name that corresponds to a particular currency (processing option), specify the records to convert (data selection), and run this job separately for each currency. Modify selected records manually. TEST PROD √ √

Additional Conversion Job Tolerance Rules Conversion (R894322E)

• Item Cost Components Conversion (R8941291E)

This job converts amounts on records without a branch/plant. It converts the Cost Add-On Amount, Freight Add-On Rate, and Volume Add-On Rate amounts in the Item Cost Components table (F41291). If all unprocessed orders have domestic amounts set up in one currency, enter the plan name that corresponds to that currency in the processing option, specify all records in the data selection, and run this job one time only. If unprocessed orders are set up in multiple currencies, determine which records represent a given currency. Then, do one of the following: • Enter the plan name for a particular currency (processing option), specify the records to convert (data selection), and run this job separately for each currency. Modify selected records manually.

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Agreement Management The following additional conversion job converts the currency code for records in the Distribution Contract Quantities table (F38011). This job does not run during the euro conversion workbench because most clients do not want to convert the currency code on all agreement records. For example, a Belgian company has agreements that are due to a company in BEF and it also has agreements that are due to a supplier in BEF. The company has converted its base currency to the euro; however, the supplier has not. In this example, the Belgian company would run the additional conversion job and use data selection to select records with Due To equal to C (company). The job would convert the currency code to BEF on all agreements due to the company only, and not on any suppliers (or customers). The advantage to running the additional conversion job is that it automatically updates records associated with the F38011 record in five other Agreement Management tables. Alternatively, you can manually modify agreement records.
Additional Conversion Job Distribution Contract Quantities Conversion (R8938011E) Description This job converts the currency code field in the Distribution Contract Quantities table (F38011) on records with a business unit. (The business unit is used to retrieve the correct exchange rate when calculating amounts on the associated records.) If there are no errors, the conversion job updates currency codes, amounts, or both for all associated records in the following tables: • • • • • Product Source Destination Master (F38012) Contract Quantities Schedule (F38013) Contract Formulas and Factors (F38014) Distribution Contracts Transaction Ledger (F38111) Distribution Contracts Committed Quantities (F38112) TEST PROD √ √

Advanced Transportation Management
Additional Conversion Job Routing Entries Conversion (R894950EB) Description This job converts freight rates on domestic-only transactions in the Routing Entries table (F4950). It converts the Freight Rate and Currency Code From fields based on the route number. TEST PROD √ √

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Additional Conversion Job Rate Detail Conversion (R894972EB) Spot Quote Detail Conversion (R8949721EB)

Description This job converts freight rates on domestic-only transactions in the Detail Rate table (F4972). It converts the Freight Rate and Currency Code From fields based on the unique key ID internal. This job converts freight rates on domestic-only transactions in the Spot Quote Detail table (F49721). It converts the Freight Rate and Currency Code From fields based on the rate name, shipment number, routing step number, cost center, load number, and delivery number. This job converts monetary lookup values on domestic-only transactions in the Rate Structure Definition table (F4973). It converts the Lookup From Value and Lookup To Value fields for records with a lookup type of B, C, F, or S only. This job converts amounts on domestic-only transactions in the Rate Parameters table (F4977) for the following fields: Base Charge, Minimum Charge, Maximum Charge, Minimum Package Charge, and Oversize Package Charge. This job converts amounts on domestic-only transactions in the Preference Profile Customer Freight table (F40332) for the following fields: Extended Price From and Extended Price Through.

TEST PROD √ √

Rate Structure Definition Conversion (R894973EB) Rate Parameters Conversion (R894977EB) Customer Freight Conversion (R8949332EB)

Equipment Management
Additional Conversion Job License Fee File Conversion (R891206EB) Rental Rates Conversion (R891301EB) Description This job converts records without a branch/plant and company. It converts the License Fee amount field in the License Master table (F1206). This job converts records without a branch/plant and company. It converts the Replacement Cost and Rate Component (01-10) amounts in the Equipment Rental Rate table (F1301). TEST PROD √ √

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Service Billing
Additional Conversion Job Invoice Summary File Conversion (R894822EB) Rebuild Invoice Summary Access Table (R8948520EB) Description This job converts and rebuilds the Invoice Summary Workfile (F4822) in the new domestic currency (euro), based on the converted Service Billing History Workfile (F4812H). OneWorld Xe only. This job rebuilds the Invoice Summary Access table (F48520) in the new domestic currency, based on the Service Billing History workfile (F4812H). Use the data selection to select the same companies that you converted during the euro conversion. OneWorld Xe only. This job restates amounts in the Contract Billing Master (F5201), Owner Pay Item Detail (F5202), and Pay Item Mark-Up Cross Reference Accounts (F5213) tables in the new domestic currency. If you choose to create new contracts instead of restating amounts, close out your existing contracts and enter new ones with the negotiated amount in your new domestic currency. TEST PROD √ √

Restate Contracts (R895202EB)

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Product Data Management
Additional Conversion Job Work Center Conversion (R8930008E) Description Depending on how your manufacturing constants are set up for a branch/plant, this job converts overhead costs in the Work Center Rates table (F30008) as follows: • For branch/plants in which overhead costs are set up as percentages, the rate fields for Direct Labor, Setup Labor, and Machine Run fields are converted. The overhead fields remain percentages and are not converted. For branch/plants in which overhead costs are set up as rates, the aforementioned rate fields as well as the overhead fields (Labor Variable O/H, Labor Fixed O/H, Machine Variable O/H, and Machine Fixed O/H) are converted. TEST PROD √ √

Unlike other additional conversion jobs, this job has an additional processing option that is required and is used to specify the branch in which you want to convert overhead costs. You control whether you convert some or all work centers within a branch. To specify which work centers (Business Units) within a branch you want to convert, use the data selection. There are two versions for this job (XJDE0001 and ZJDE0001). You can run either one, as the versions are the same.

Stock Valuation The following conversion jobs convert dual currency records only. Do not run these conversion jobs if: • • You do not process dual currency records You do not want to convert your dual currency records

If you want to convert dual currency records to a currency that is different from what the domestic records were converted to, you must set up a new conversion plan. For example, before the conversion a French company had dual currency records in German marks. The company now wants to see their dual currency records in Canadian dollars. To convert these records using the Stock Valuation additional conversion jobs, the company must first set up a conversion plan with a EUR to CAD exchange rate. See Setting Up a Euro Conversion Plan for more information and detailed procedures.

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Additional Conversion Job Valuation Period Dual Currency Conversion (R8939061EB)

Description This job converts dual currency records in the F39061 table for the following amount fields: Amount Opening Cost (OPAM), Amount Period Purchases (PEPA), Amount Period Outgoing (POAM), Amount Closing (CLAM), Amount Cost of Goods Sold (CGAM), Amount COGS Adjustment (CGAD), Amount Inventory Adjustment (IVAD), and Amount LIFO Adjustment Cost (LICS). This job converts dual currency records in the F390619 table for the following amount fields: Amount Opening Cost (OPAM), Amount Period Purchases (PEPA), Amount Period Outgoing (POAM), Amount Closing (CLAM), Amount Cost of Goods Sold (CGAM), Amount COGS Adjustment (CGAD), Amount Inventory Adjustment (IVAD), and Amount LIFO Adjustment Cost (LICS). This job converts dual currency records in the F39062 table for the following amount fields: Unit cost Purchasing (AMC3), Amount Current (CRAM), and Amount Last Allocation (ALAM). This job converts dual currency records in the F39063 table for the following amount fields: Amount Opening Cost (OPAM), Amount Period Incoming (PIAM), Amount Period Outgoing (POAM), Amount Closing (CLAM), and Amount Period Adjustment (ADAM). This job converts dual currency records in the F390639 table for the following amount fields: Amount Opening Cost (OPAM), Amount Period Incoming (PIAM), Amount Period Outgoing (POAM), Amount Closing (CLAM), and Amount Period Adjustment (ADAM). This job converts dual currency records in the F39064 table for the Amount Current SV (CRRA) field.

TEST PROD √ √

Historical Valuation Period Dual Currency Conversion (R8939619EB)

Valuation Layers Dual Currency Conversion (R8939062EB) Period Additional Quantity Dual Currency Conversion (R8939063EB) Historical Additional Quantity Dual Currency Conversion (R8939639EB) Valuation Document Summary Dual Currency Conversion (R8939064EB)

Historical Valuation This job converts dual currency records in the F390649 table Document for the Amount Current SV (CRRA) field. Summary Dual Currency Conversion (R8939649EB)

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Post-Conversion Tasks

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Reviewing and Correcting Post-Conversion Integrity Reports

This task includes a checklist and description of the post-conversion integrity reports that you must review and correct after you run the ordered and additional conversion jobs. The checklist has two check-off (√) columns - one for your test (TEST) environment and the other for your production (PROD) environment. Most of the integrity issues that appear on the post-conversion integrity reports are minor rounding differences that occur when converting from your base currency to the euro. Make sure you compare your post-conversion integrity reports to the pre-conversion integrity reports to ensure that the conversion results are accurate. Run the post-conversion integrity reports in proof mode first and then run them in final (update) mode. Final mode was created especially for the euro conversion to update any minor rounding differences that occur during the actual conversion. Final mode does the following: • • • Tests the integrity of data between tables with dependent relationships. Locates the difference between the tables. Creates adjusting entries for batches that are out of balance and corrects any integrity issues caused by the conversion. (You can use the data selection to exclude records in which you do not want to create adjusting entries.)

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Most integrity reports are accessed from the Euro Conversion menu (G97UE9). An example of the B7331EURO and B7332EURO menu appears below.

Run integrity reports only for those systems that your company uses. Remember that you must run and review the post-conversion integrity reports and correct any data issues and complete all remaining tasks first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all of the tasks again in your production environment and "go live." Before You Begin
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Make sure you successfully completed the Company Currency Codes Conversion job(R890010E), which updates the company currency codes for a plan to EUR. You can verify currency code values on Company Names & Numbers (menu G09411). Make sure you successfully completed all other post-conversion jobs. See Checklist: Ordered Conversion Jobs and Checklist: Additional Conversion Jobs. A/R and A/P to G/L integrity reports. Before you run the F03B11 to F0911 Integrity (R890911AI), F0411 to F0911 Integrity (R04711), and F0414 to F0911 Integrity (R04712) reports in final mode, determine whether you want to automatically create adjusting entries for batches that are out of balance. If you do not want adjusting entries created, modify the data selection to exclude the batches from appearing on the integrity reports. Otherwise, adjusting entries will be created for out-of-balance batches.

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Checklist: Financials Post-Conversion Integrity Reports Checklist: Distribution Post-Conversion Integrity Reports Checklist: Logistics Post-Conversion Integrity Reports Checklist: Manufacturing Post-Conversion Integrity Reports Checklist: Batch Headers Post-Conversion Integrity Reports Checklist: Post Integrity Job

Checklist: Financials Post-Conversion Integrity Reports
The following integrity reports are accessed from the Financials Integrities menu (G97UE91). Accounts Receivable
Report Name Description (Program Number) F03B11 to F03B22 (Proof) Compares records in the A/R Ledger table (F03B11) Integrity (R8903B22I) to the Fee Journal History table (F03B22) and prints differences on a report. (Final) Creates an adjusting amount in the F03B22 table to balance to the F03B11 table. F03B11 to F03B40 Prerequisite: Previous integrity report (R8903B22I). Integrity (R8903B40I) (Proof) Compares records in the A/R Ledger table (F03B11) to the Deduction Management table (F03B40) and prints differences on a report. (Final) Creates an adjusting amount in the F03B40 table to balance to the F03B11 table. F03B11 to F03B14 Prerequisite: Previous integrity report (R8903B40I). Integrity (R8903B14I) (Proof) Compares records in the A/R Ledger table (F03B11) to the A/R Check Detail table (F03B14) and prints differences on a report. (Final) Creates an adjusting amount in the F03B14 table to balance to the F03B11 table. TEST PROD √ √

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Report Name Description (Program Number) F03B14 to F03B41 Prerequisite: Previous integrity report (R8903B14I). Integrity (R8903B41I) (Proof) Compares records in the A/R Check Detail table (F03B14) to the Deduction Activity table (F03B41) and prints differences on a report. (Final) Creates an adjusting amount in the F03B41 table to balance to the F03B14 table. F03B14 to F03B13 Prerequisite: Previous integrity report (R8903B41I). Integrity (R8903B13I) (Proof) Compares records in the A/R Check Detail table (F03B14) to the Receipts Header table (F03B13) and prints differences on a report. (Final) Creates an adjusting amount in the F03B13 table to balance to the F03B14 table. F03B22 to F03B23 Prerequisite: Previous integrity report (R8903B13I). Integrity (R8903B23I) (Proof) Compares records in the Fee Journal History table (F03B22) to the Fee History Detail table (F03B23) and prints differences on a report. (Final) Creates an adjusting amount in the F03B23 table to balance to the F03B22 table. F03B11 to F0911 Prerequisite: Previous integrity report (R8903B23I). Integrity (R890911AI) (Proof) Compares records in the A/R Ledger table (F03B11) to the Account Ledger table (F0911) and prints differences on a report. (Final) Creates an adjusting amount in the F0911 table by document (G/L distribution) or by batch (automatic offset) to balance to the F03B11 table. The adjusting amount is directed to one of the following AAIs: • ADR, if the offset method is by document. This AAI item tracks differences between the F03B11 and F0911 distribution amounts. AER, if the offset method is by batch. This AAI item tracks differences between the F03B11 and F0911 automatic entry (AE) amounts

TEST PROD √ √

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Report Name Description (Program Number) F03B14 to F0911 Prerequisite: Previous integrity report (R890911AI). Integrity (R890911BI) (Proof) Compares records in the A/R Check Detail table (F03B14) to the Account Ledger table (F0911) and prints differences on a report. In proof mode, this report is equivalent to A/R to G/L Receipts by Batch (R03B702). (Final) Creates an adjusting amount in the F0911 table to balance to the F03B14 table. F03B13 to F0911 Prerequisite: Previous integrity report (R890911BI). Integrity (R890911CI) (Proof) Compares records in the Receipts Header table (F03B13) to the Account Ledger table (F0911) and prints differences on a report. (Final) Creates an adjusting amount in the F0911 table to balance to the F03B13 table. A/R to G/L by Offset Account (R03B7001A) OneWorld B73.3.1 only. Prerequisite: Previous integrity report (R890911C1). Summarizes open amounts in each G/L account (F0311) and compares the total to the balance amount in each offsetting A/R trade account (F0902). OneWorld B73.3.2 and above. Prerequisite: R890911C1. If this report does not appear on your menu and you want to add it, visit the Euro Base Currency Conversion site on the Knowledge Garden. The path is World Wide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Menu Corrections. Alternatively, you can run the report from Batch Versions. From menu GH9011, choose Batch Versions. In the Batch Application field, enter R03B707 and click Find. Choose the version and click Select to run the report as usual. This report replaces A/R to G/L by Offset Account (R03B7001A). It summarizes open amounts in each G/L account in the A/R Ledger table (F0311) and compares the total to the balance amount in each offsetting A/R trade account in the Account Balances table (F0902). For more information about the R03B707 report, visit breaking news on the Knowledge Garden site. The path is Product > Knowledge > Knowledge Breaking News > OneWorld > Financials > Accounts Receivable > Reports.
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TEST PROD √ √

A/R to Account Balance by Account ID (R03B707)

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Accounts Payable
Report Name Description (Program Number) F0411 to F0911 Integrity (R04711) (Proof) Compares records in the A/P Ledger table (F0411) to the Account Ledger table (F0911) and prints differences on a report. (Final) Creates an adjusting amount in the F0911 table by document (G/L distribution) or by batch (automatic offset) to balance to the F0411 table. The adjusting amount is directed to one of the following AAIs: • ADP, if the offset method is by document. This AAI item tracks differences between the F0411 and F0911 distribution amounts. AEP, if the offset method is by batch. This AAI item tracks differences between the F0411 and F0911 automatic entry (AE) amounts. TEST PROD √ √

F0414 to F0411 Integrity (R04713)

(Proof) Compares records in the A/P Matching Document Detail table (F0414) to the A/P Ledger table (F0411) and prints differences on a report. (Final) Creates an adjusting amount in the F0414 table to balance to the F0411 table.

F0414 to F0911 Integrity (R04712)

Prerequisites: Previous integrity reports (R04711 and R04713). (Proof) Compares records in the A/P Matching Document Detail table (F0414) to the Account Ledger table (F0911) and prints differences on a report. In proof mode, this report is equivalent to A/P Payments to G/L by Batch (R04702A). (Final) Creates an adjusting amount in the F0911 table to balance to the F0414 table.

A/P to G/L Integrity Summarizes open amounts in each G/L account (F0411) by Offset Account and compares the total to the balance amount in each (R047001A) offsetting A/P trade account (F0902).

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General Accounting
Report Name Description (Program Number) Unposted General Journal (R09301) Accounts without Business Units (R097041) Prints a general journal of unposted transactions in the Account Ledger table (F0911). (Proof) Locates account master records with an invalid company number and without a business unit record. (Final) Updates the F0901 table with the company number from the business unit master record. (Proof) Locates account balance records with an invalid company number and without an account master record. (Final) Updates the Account Balances table (F0902) with the company number from the account master record. TEST PROD √ √

Account Balance without Account Master (R097031)

Transactions without (Proof) Locates transaction records with an invalid company Account Master number and without an account master record. (R097021) (Final) Updates the Account Ledger table (F0911) with the company number from the account master record. Companies in Balance (R097001) Creates a report that shows the net balance for each company. If a company is in balance, the columns on the report are blank.

Intercompany Locates imbalances between corresponding intercompany Accounts in Balance accounts and prints a report. (R097011) If you have multiple companies with different base currencies, do not run this integrity report. This integrity report does not accommodate different base currencies. Account Balance to Transactions (R09705) Locates imbalances between the Account Balances table (F0902) and Account Ledger table (F0911) by fiscal period and prints a report. If you have imbalances between these tables and you turn monetary accounts on and off, contact your Global Support Services consultant for a resolution plan for monetary accounts.

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Report Name Description (Program Number) Foreign Account Balance Integrity (R09707) This integrity report is accessed only from the Integrity Reports and Updates menu (G0922). (Proof) Compares foreign ledger (CA) records to domestic ledger (AA) records in the Account Balances table (F0902) and prints a report that shows CA records without a corresponding AA record. (Final) Removes CA records in the F0902 table that do not have a corresponding AA record. Cash Basis Integrity Test (R11C750) OneWorld Xe only. This integrity report is accessed only from the Cash Basis Accounting menu (G09314). Identifies cash accounts that have different balances in the AA and AZ ledgers after posting.

TEST PROD √ √

Localization
Report Name Description (Program Number) F70404 to F0911 Integrity (R74701) For Italian clients only. (Proof) Compares records in the Account Ledger table (F0911) to the G/L Registration Balance table (F70404). (Final) Creates an adjusting amount in the F70404 table to balance to the F0911 table. F74411 to F0411 Integrity (R74703) For Italian clients only. (Proof) Compares records in the A/P Ledger table (F0411) to the Withholding Tax Detail table (F74411). (Final) Creates an adjusting amount in the F74411 table to balance to the F0411 table. TEST PROD √ √

Fixed Assets/Job Cost
Report Name Description (Program Number) F0911 Transaction Report (R127012) Prints Account Ledger (F0911) transactions for accounts within the AAI item FX range. TEST PROD √ √

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Report Name Description (Program Number) Unposted F0911 Transactions to F1202 (R12301) F0911 to F1202 Integrity (R12910) Compares unposted Account Ledger (F0911) transactions to unposted Asset Balances (F1202) transactions for accounts within the AAI item FX range. Prints differences on a report. (Proof) Compares posted transactions (with batch rear end = *) in the Account Ledger table (F0911) to posted transactions in the Asset Balances table (F1202). (Final) Creates an adjusting amount in the F1202 table to balance to the F0911 able. This integrity report is the Fixed Asset Repost. Note: If you summarize your depreciation transactions, do not run this integrity report. Clients who summarize transactions have F1202 records without supporting F0911 transactions and running this integrity report serves no purpose. Once you summarize transactions, you cannot go back and create detail for them. F1202 to F0902 Integrity (R127011) F5144/F5145 to F0902 (R51800) Compares posted Asset Balance (F1202) transactions to posted Account Balance (F0902) transactions and prints differences on a report. (Proof) Compares records in the Account Balances table (F0902) to records in the Profit Recognition (F5144) and Profit Recognition Account Balance (F5145) tables. (Final) Creates adjusting amounts in the F5144 and F5145 tables to balance to the F0902 table.

TEST PROD √ √

Change Management
Report Name (Program Number) CO/PCO (F5315/F5314) Integrity (R53701) Description OneWorld Xe only. Compares final and quoted amounts for cost, revenue, and subcontract records in the Change Order Master table (F5315) to the attached planned change orders in the Planned Change Order Master table (F5314). Prints differences on a report. OneWorld Xe only. Compares final and quoted amounts for cost, revenue, and subcontract records in the Planned Change Order Master table (F5314) to the attached change requests in the Change Request Details table (F5311). Prints differences on a report.
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TEST PROD √ √

CPC/CR (F5314/F5311) Integrity (R53702)

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Checklist: Distribution Pre-Conversion Integrity Report
The following integrity report is accessed from the Distribution Integrities menu (G97UE92).
Report Name (Program Number) Commitment Integrity Report (R40910) Description (Proof) Compares records in the P.O. Detail Ledger table (F43199) to the Purchase Order Detail table (F4311) and records in the F43199 table to the Account Balances table (F0902). Prints differences on a report. (Final) OneWorld Xe only. Creates an adjusting amount in the F43199 table if there is a difference between the amounts in the F4311 and F43199 tables. Creates an adjusting amount in the F0902 table if there is a difference between the amounts in the F43199 and F0902 tables. TEST PROD √ √

Checklist: Logistics Post-Conversion Integrity Reports
The following integrity reports are accessed from the Logistics Integrities menu (G97UE93).
Report Name Description (Program Number) Item Ledger/Account Compares records in the Account Ledger table (F0911) to Integrity (R41543) the Item Ledger able (F4111) and prints differences on a report. Item Balance/Ledger Compares records in the Item Location table (F41021) to Integrity (R41544) the Item Ledger table (F4111) and prints differences on a report. TEST PROD √ √

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Checklist: Manufacturing Post-Conversion Integrity Report
The following integrity report is accessed from the Manufacturing Integrities menu (G97UE94).
Report Name (Program Number) Cost Component/Ledger Integrity (R30543) Description Compares the sum of the frozen standard cost components to the unit cost in the Cost Ledger table (F4105) and prints a report that shows the variances. TEST PROD √ √

Checklist: Batch Header Post-Conversion Integrity Report
The following integrity report is accessed from the Batch Header Integrities menu (G97UE95). There are four batch header reports on the menu - run only the following one.
Report Name (Program Number) Description TEST PROD √ √

Batch to Detail/Out of Run this report after you run the post-conversion Balance (R007031) integrity reports for all other systems and before you repost the account ledger. Locates batches that were posted out of balance and prints a report. Use this report to compare to the list of out-of-balance batches that you compiled before the conversion.

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Checklist: Post Integrity Job (Repost)
The following integrity report is accessed from the Post Integrity Jobs menu (G97UE99).
Report Name (Program Number) Description TEST PROD √ √

Repost Account Ledger Prerequisite: Run the post-conversion integrity reports (R099102) for all other systems. Run the Repost Account Ledger program to: • • Identify accounts with different amounts in the F0911 and F0902 tables (proof) Update the F0902 table with the posted amounts from the F0911 table (final)

For more information, see Reposting the Account Ledger.

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Reposting the Account Ledger

After you review and correct your post-conversion integrity reports, you must repost the account ledger for all companies, regardless of whether you converted their base currency to the euro. This is necessary to ensure that the Account Balances (F0902) and Account Ledger (F0911) tables for all companies are in balance after the euro conversion. Reposting the account ledger allows you to identify and correct any differences, thereby maintaining the integrity between your F0911 and F0902 tables. Some euro conversion programs create minor rounding differences between the transaction amounts and balance amounts converted. The Repost Account Ledger program does the following: • Identifies all accounts that should be adjusted due to minor rounding differences between transaction amounts in the F0911 and balance amounts in the F0902 tables (proof). Most company auditors will want to have an audit record of the rounding differences that are identified. Updates the F0902 table so that it balances with the F0911 table (final). The repost "plugs" numbers in the F0902 table, based on the detailed transactions in the F0911 table.

Reposting the account ledger updates or creates new F0902 records for all existing F0911 records and, therefore, can take a long time to process. Typically, reposting updates the F0902 records; however, if the CRCD and CRCX fields on records are not populated or an account has a post edit code, reposting actually creates new F0902 records. The Repost Account Ledger program is located on the Post Integrity Jobs menu (G97UE99). Remember that you must repost your account ledger and complete all remaining tasks in this workbook first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all the tasks again in your production environment and "go live."

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Before You Begin
G

Review and correct all post-conversion integrity reports. See Reviewing and Correcting Post-Conversion Integrity Reports. For clients who run the euro conversion at the end of their fiscal year, J.D. Edwards recommends that you run the Annual Close program for all companies before reposting the account ledger. Depending on the records that were purged before the conversion, the repost might produce unexpected results unless you run the annual close before the repost.

G

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Completing Post-Conversion Tasks

This task consists of a checklist and description of the post-conversion tasks that you must complete before or after you review and correct your post-conversion integrity reports and repost the account ledger. The checklist has two check-off (√) columns - one for your test (TEST) environment and the other for your production (PROD) environment. Most of the pre-conversion tasks rebuild or update workfiles. Complete only those post-conversion tasks that apply to the J.D. Edwards programs and systems that you use. For example, if you do not use localization programs, do not complete the post-conversion tasks for Localization. Similarly, if you do not use bank statement processing, do not complete the post-conversion task for reconciliation listed under General Accounting. Remember that you must complete the post-conversion tasks first in your test environment, correcting any data issues in both your test and production environments. Later, when you are satisfied with the results of the euro conversion in your test environment, complete all of the tasks in this workbook again in your production environment and "go live." Topics
G G G

Checklist: Financials Post-Conversion Tasks Checklist: Distribution Post-Conversion Tasks Checklist: Manufacturing Post-Conversion Tasks

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Checklist: Financials Post-Conversion Tasks
General Accounting
Post-Conversion Task Change the currency code for company 00000 Refresh the reconciliation file Description On Company Names & Numbers, menu G09411, change the currency code for the default company 00000 to EUR. The euro conversion does not do this; you must do it manually. Run Refresh Reconciliation File (R09130), menu G0921. Rebuilds domestic amounts in the Account Ledger Reconciliation workfile (F0911R) with euro amounts. TEST PROD √ √

Review and revise your The euro conversion does not convert model journal model journal entries entries. Locate the list of model journal entries that you printed before the conversion, or create a new list by running a query or UBE over the F0911 table for journal entries with a posted code M (model). Revise model journal entries as needed. Review and revise your The euro conversion does not convert amounts in the allocations Cost Allocations/Flex Budgeting table (F0912). Locate the list of recurring journal entries that you printed before the conversion, or create a new list by running a query or UBE over the F0912 table for journal entries with a batch type D. Revise recurring journal entries as needed. Run the annual close for prior years Run the annual close program for all prior years that have been closed and contain converted records. The annual close program creates an adjusting amount to correct prior year-end and beginning balance postings. Use the report produced by this program to verify the prior year-end and balance forward amounts with the amounts from the repost. Delete any indices that you created prior to running the euro conversion. For more information, see Creating Indices Before Running the Euro Conversion.

Delete indices

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Accounts Receivable
Post-Conversion Task Rebuild workfile Description Run Credit Analysis Refresh (R03B525), menu G03B15. Rebuilds domestic amounts in the A/R Cash Management workfile (F03B15) with euro amounts. Print the Recurring Invoice Report Print the Recurring Invoice Report (R03B305), menu G03B111. Review and revise your recurring invoices. Review the converted recurring invoices and verify the new amounts. If you want to revise an amount, you must delete the recurring invoice and enter a new one. TEST PROD √ √

Accounts Payable
Post-Conversion Task Rebuild workfiles Description Run Date File Generation (R04901), menu G0421. Rebuilds domestic amounts in the following workfiles with euro amounts: • • • Print the Recurring Voucher Report As of A/P Ledger (F0411A) As of A/P Matching Document (F0413A) As of A/P Matching Document Detail (F0414A) TEST PROD √ √

Print the Recurring Voucher Report (R04305), menu G0411. Review and revise your recurring vouchers. Review the converted recurring vouchers and verify the new amounts. If you want to revise an amount, you must delete the recurring voucher and enter a new one.

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Localization
Post-Conversion Task Run a query over the F0018 tax table Description For clients with F0018 (Sales/Use/VAT) records. Run a query over the F0018 tax table for records that are not in the A/R, A/P, and G/L ledger tables. The euro conversion converts F0018 tax amounts that are stored in the F03B11, F0411, and F0911 ledger tables only. If you enter tax amounts directly in the F0018 table (using the Tax File Revisions program), you must convert those tax amounts manually. Rebuild sales tax workfile Run Update Extra Tax File - Sales (R0018I1), menu G00211. Rebuilds domestic amounts in the Intrastat workfile (F0018T) with euro amounts. Rebuild purchasing workfile Run Update Extra Tax File - Purchasing (R0018I2), menu G00211. Rebuilds domestic amounts in the Intrastat workfile (F0018T) with euro amounts. Rebuild French Legal Report workfile For French and Italian clients only. Run G/L by Category Code (R70470), menu G093151 or menu G093152. Rebuilds domestic amounts in the French Legal Report workfile (T740911) with euro amounts. Rebuild A/P Ledger workfile For French clients only. Run the Ledger Report Localized (R7404014), menu G093151. Rebuilds domestic amounts in the Accounts Payable Ledger workfile (T74411) with euro amounts. Rebuild ETAFI Interface table For French clients only. Run ETAFI Interface (R7409FI), menu G093151. Rebuilds domestic amounts in the ETAFI Interface table (F7409FI) with euro amounts. TEST PROD √ √

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Checklist: Distribution Post-Conversion Tasks
Post-Conversion Task Rebuild workfile Description Run Item Ledger As Of Generation (R41542), menu G4122. Rebuilds the Item Ledger As Of workfile (F41112), based on transactions in the Cardex table (F4111). Run the container extraction and billing processes Run the container extraction and billing processes for Container Management, menu G4118. OneWorld B73.3.1 only. Run end-of-day processing for Container Extraction (R41189) and Container Billing (R41180). OneWorld B73.3.2 and above. Run end-of-day processing for Container Extraction (R41189), Rental Billing (R41186), and Deposit/Refund Billing (R41187). As of release B73.3.2, R41186 and R41187 replaced R41180. Delete indices Delete any indices that you created prior to running the euro conversion. For more information, see Creating Indices Before Running the Euro Conversion. TEST PROD √ √

Checklist: Manufacturing Post-Conversion Tasks
Post-Conversion Task Description TEST PROD √ √

Update PM Projectoins Run PM Projections Update (R13411), menu G1322. table Updates domestic amounts in the PM Projections table (F13411) with euro amounts. Update Work Order Master table Run Update Work Order Actual Amounts (R13800), menu G1331. Updates actual domestic amounts in the Work Order Master table (F4801) with euro amounts. Run Simulate Rollup Run Simulate Rollup (R30812), menu G3014. Creates euro costs using converted rates and purchased costs. Run Frozen Update Prerequisite: Simulate Rollup. Run Frozen Update (P30835) G3014
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Post-Conversion Task

Description (P30835), menu G3014. Revalues inventory in euro amounts.

TEST PROD √ √

Run Create Summary Forecast

Run Create Summary Forecast (R34640), menu G3421. Creates the summary forecast for future sales amounts in euro amounts.

Manually update Refer to the list you compiled before the conversion. amounts in UDC fields Update the amounts in the user defined code fields (if applicable) manually. Delete indices Delete any indices that you created prior to running the euro conversion. For more information, see Creating Indices Before Running the Euro Conversion.

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Converting the Production Environment

Make sure you have successfully completed the pre-conversion, conversion, and post-conversion tasks in this workbook in your test environment. By testing the euro conversion in your test environment and correcting data issues in both your test and production environments, you help ensure the success of the actual conversion in your production environment. Once you are satisfied with the conversion results in your test environment, you are ready to convert your production environment. To convert your production environment, start at the beginning of this workbook and complete all the preconversion, conversion, and post-conversion tasks again - this time in your production environment. The effort required to complete the tasks in your production environment should be considerably less since you have already identified data issues in your test environment and corrected them in both your test and production environments.

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Appendices

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Conversion and Post-Conversion Tables

Conversion and Post-Conversion Tables contains a list of tables converted during the OneWorld Euro Conversion (workbench UBEs) and Post-Conversion (ordered and additional conversion jobs). This document is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook and on the euro Knowledge Garden site (the path is World Wide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Conversion and PostConversion Tables). It is not available in PDF format.

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Euro Conversion Workbench UBEs

Euro Conversion Workbench UBEs contains the UBEs for OneWorld B73.3.2 and the sequence in which they run during the euro conversion. The list is a "dump" of the F98405 table, imported into a spreadsheet. This document is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook and on the euro Knowledge Garden site (the path is World Wide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Euro Conversion Workbench UBEs). It is not available in PDF format.

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OneWorld Composite Keys

OneWorld Composite Keys contains a list of the composite keys for tables converted during the euro conversion. This document is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook and on the euro Knowledge Garden site (the path is World Wide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Composite Keys). It is not available in PDF format.

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OneWorld Indices

The OneWorld Indices contains a list of known clauses for creating indices. This document is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook and on the euro Knowledge Garden site (the path is World Wide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Technical > Indices). It is not available in PDF format.

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OneWorld Indices

Euro Conversion and Integrity Workbook

Sample: Table Conversion/Merge Driver Report

A sample Table Conversion/Merge Driver Report (for R89405) is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook. It is not available in PDF format.

OneWorld B73.3.1, B73.3.2, and Xe (07/01)

200

Sample: Table Conversion/Merge Driver Report

Euro Conversion and Integrity Workbook

Sample: Table Conversion Report

A sample Table Conversion Report (for the F74412 table) is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook. It is not available in PDF format.

OneWorld B73.3.1, B73.3.2, and Xe (07/01)

201

Sample: Table Conversion Report

Euro Conversion and Integrity Workbook

Sample: Euro Conversion Audit Report

A sample audit log report is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook. It is not available in PDF format.

OneWorld B73.3.1, B73.3.2, and Xe (07/01)

202

Sample: Euro Conversion Audit Report

Euro Conversion and Integrity Workbook

Sample: Company Currency Conversion Report

A sample company currency conversion report is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook. It is not available in PDF format.

OneWorld B73.3.1, B73.3.2, and Xe (07/01)

203

Sample: Company Currency Conversion Report

OneWorld Service/Contract Billing

OneWorld Service/Contract Billing

OneWorld Service/Contract Billing includes information for clients who have enabled multicurrency billing in the OneWorld Service Billing and Contract Billing systems. This document is available in the published edition of the OneWorld Euro Conversion and Integrity Workbook and on the euro Knowledge Garden site (the path is World Wide Topics > Euro Base Currency Conversion > Global Support Services > OneWorld Knowledge Documents > Application > Service/Contract Billing). It is not available in PDF format.

OneWorld B73.3.1, B73.3.2, and Xe (07/01)

204

OneWorld Service/Contract Billing

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