INTRODUCTION In this project I am going to include the little history of ms-dos and windows, which will tell how

they come into existence and what is the use of these and how they work for an operator.

In ms-dos we have many commands such as internal, external and batch commands. Internal commands can execute on the system. We can also execute the external commands but they will change the configuration of computer so we only have a theoretical aspect of external commands.

In windows we have further explanation of ms words, ms-power point & ms-excel with their different menu and uses of them.

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OPERATING SYSTEM

The operating system is a program that acts as an intermediary between the user and the computer hardware and provides the easy interaction between the humans and computers. Operating system is an integrated set of specialized programs that are used to manage over all resources of and operations of the computer. It is specialized software that controls and monitors the execution of all other programs that reside in the computer, including application programs and other system software.

In operating system we have two types

• Ms-dos • Windows

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MS-DOS DOS stands for disk operating system. DOS controls the computer’s hardware and provides an environment for programs to run. This system program must always be present when working with your computer. IT CAN BE FURTHER SUBDIVIDED INTO THREE DIFFERENT COMMANDS.

• INTERNAL COMMANDS • EXTERNAL COMMANDS • BATCH COMMANDS

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INTERNAL COMMANDS

These are those commands, which are more commonly called resident commands or commands available at all time. These are the part of command. • MAKE DIRECTORY (MD) THIS COMMAND ALLOWS CREATING A NEW DIRECTORY ON HARD DISK. SYNTAX: [DRIVE] [PATH] MD [DRIVE] [PATH] EXAMPLE: C:\>MD INDIA OUTPUT: -A DIRECTORY WITH NAME INDIA IS CREATED. • CHANGE DIRECTORY (CD) CD COMMAND ALLOWS CHANGING THE PATH BETWEEN DIRECTORIES ON ANY DISK. IT ALSO DISPLAYS THE NAME OF OR CHANGES THE CURRENT DIRECTORY. SYNTAX: 4|Page

MK DIR

CD [DRIVE] [PATH] EXAMPLE: C:\>CD HARYANA OUTPUT: C:\HARYANA>

• COPY CON THIS COMMAND ALLOWS CREATING A NEW FILE IN THE DIRECTORY. SYNTAX: COPY CON [FILENAME] EXAMPLE: C:\HARYANA>COPY CON SONIPAT OUTPUT: “SONIPAT IS A BEAUTIFUL CITY.” 1 FILE(S) COPIED. • TYPE THIS COMMAND ALLOWS US TO DISPLAYS THE CONTENTS OF A TEXT FILE OR FILES. SYNTAX: TYPE [DRIVE] [PATH] [FILENAME] EXAMPLE: 5|Page

C:\SONIPAT>TYPE MODEL TOWN OUTPUT: “SONIPAT IS A BEAUTIFUL CITY.” • CLS THIS COMMAND ALLOWS US TO CLEARS THE SCREEN. SYNTAX: CLS EXAMPLE: C:\HARYANA>CLS OUTPUT: ALL THE TEXT REMOVED AUTOMATICALLY. • COPY THIS COMMAND ALLOWS TO COPIES ONE OR MORE FILES TO ANOTHER LOCATION. SYNTAX: COPY [SOURCE] [DESTINATION] EXAMPLE: C:\SONIPAT\MODELTOWN\SEC.14 OUTPUT: ONE FILE (1) COPIED.

• DELETE
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THIS COMMAND ALLOWS TO DELETES ONE OR MORE FILES. SYNTAX: DEL [DRIVE] [PATH] EXAMPLE: C:\SONIPAT.DEL MODEL TOWN OUTPUT: DELETE MODEL TOWN (Y/N) • RENAME THIS COMMAND ALLOWS TO RENAMES A FILE OR FILES. SYNTAX: REN [DRIVE] [PATH] [FILENAME1 FILENAME2] EXAMPLE: C:\SONIPAT> REN MODEL TOWN SR OUTPUT: THE NAME OF MODEL TOWN IS NOW CHANGED WITH SR. • TIME THIS COMMAND ALLOWS TO DISPLAYS OR SETS THE SYSTEM TIME. SYNTAX: TIME EXAMPLE: C:\>TIME
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OUTPUT: THE CURRENT TIME IS: 0:20:48:56 ENTER THE NEW TIME: • DIRECTORY THIS COMMAND ALLOWS TO DISPLAYS A LIST OF FILES AND SUBDIRECTORIES IN A DIRECTORY. SYNTAX: DIR [DRIVE:][PATH] EXAMPLE: D:\>DIR OUTPUT: SHOWS ALL THE DIRECTORIES PRESENT ON D DRIVE. D:\>DIR VOLUME IN DRIVE D HAS NO LABEL. VOLUME SERIAL NUMBER IS 949E-923E DIRECTORY OF D:\ 08/14/2006 12:31 PM 08/16/2006 09:36 PM 08/31/2006 12:55 PM 08/31/2006 12:57 PM 08/31/2006 12:58 PM 09/03/2006 08:32 PM 09/08/2006 08:39 AM
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<DIR> <DIR> <DIR> <DIR> <DIR> <DIR> <DIR>

3DSMAX7 FNNA GOALMAAL MIND HUNTERS CORPORATE GOLDEN EYE THE CORE

09/23/2006 10:11 PM 0 FILE(S)

<DIR> 0 BYTES

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10 DIR(S) 2,041,774,080 BYTES FREE

EXTERNAL COMMANDS

THESE ARE CONVENTIONA; PROGRAM FILES. THIS FILES CAN BE DELEATED, COPIED etc. THESE ARE GENERALLY WITHNEXTENSION EXE.COM, BAT etc. • FORMAT THE PROCESS OF READYING A DISK FOR USE THE FIRST TIME IS CALLED FORMATTING. THIS COMMAND IS USED WHEN A DISKETTE IS NEW AND HAS NOT BEEN PRE-FORMATTED. SYNTAX: FORMAT [DRIVE] EXAMPLE: D:\>FORMAT/? SWITCHES: FORMATS A DISK FOR USE WITH WINDOWS XP. FORMAT VOLUME [/FS:FILE-SYSTEM] [/V:LABEL] [/Q] [/A:SIZE] [/C] [/X]

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FORMAT VOLUME [/V:LABEL] [/Q] [/F:SIZE] FORMAT VOLUME [/V:LABEL] [/Q] [/T:TRACKS /N:SECTORS] FORMAT VOLUME [/V:LABEL] [/Q] FORMAT VOLUME [/Q] VOLUME COLON), MOUNT POINT, OR VOLUME NAME. /FS:FILESYSTEM SPECIFIES THE TYPE OF THE FILE SYSTEM (FAT, FAT32, OR NTFS). /V:LABEL /Q SPECIFIES THE VOLUME LABEL. PERFORMS A QUICK FORMAT. SPECIFIES THE DRIVE LETTER (FOLLOWED BY A

• DISKCOPY THIS COMMAND COPIES THE CONTENTS OF ONE DISK TO ANOTHER. IT MAKES AN EXACT COPY OF THE DISK DRIVE. SYNTAX: DISKCOPY [DRIVE1] [DRIVE2] SWITCHES: - D:\>DISKCOPY/? OUTPUT:COPIES THE CONTENTS OF ONE FLOPPY DISK TO ANOTHER.
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DISKCOPY [DRIVE1: [DRIVE2:]] [/V] /V VERIFIES THAT THE INFORMATION IS COPIED CORRECTLY. THE TWO FLOPPY DISKS MUST BE THE SAME TYPE. YOU MAY SPECIFY THE SAME DRIVE FOR DRIVE1 AND DRIVE2. • ATTRIB

EACH FILE IN THE DIRECTORY HAS CERTAIN INFORMATION ASSOCIATED WITH IT. THE DIRECTORY ALSO CONTAINS OTHER INFORMATION, CALLED ATTRIBUTE. IT DISPLAYS OR CHANGES FILE ATTRIBUTES. SYNTEX: D:\>ATTRIB/? EXAMPLE: ATTRIB [+R | -R] [+A | -A ] [+S | -S] [+H | -H] [DRIVE:][PATH][FILENAME] [/S [/D]] + SETS AN ATTRIBUTE. - CLEARS AN ATTRIBUTE. R READ-ONLY FILE ATTRIBUTE. A ARCHIVE FILE ATTRIBUTE. S SYSTEM FILE ATTRIBUTE. H HIDDEN FILE ATTRIBUTE. [DRIVE:][PATH][FILENAME]
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SPECIFIES A FILE OR FILES FOR ATTRIB TO PROCESS. /S PROCESSES MATCHING FILES IN THE CURRENT FOLDER AND ALL SUBFOLDERS. /D PROCESSES FOLDERS AS WELL. OUTPUT: DISPLAYS OR CHANGES FILE ATTRIBUTES. • TREE THIS COMMAND DISPLAYS A VISUAL OF DIRECTORY STRUCTURE. IT IS ALSO KNOWN AS DIRECTORY TREE. SYNTAX: TREE [PATH] SWITCH: D:\>TREE/? GRAPHICALLY DISPLAYS THE FOLDER STRUCTURE OF A DRIVE OR PATH. TREE [DRIVE:][PATH] [/F] [/A] /F DISPLAY THE NAMES OF THE FILES IN EACH FOLDER. /A USE ASCII INSTEAD OF EXTENDED CHARACTERS.

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• DELTREE DELETE THE SPECIFIED DIRECTORY, INCLUDING ITS FILES AND SUBDIRECTORIES. SYNTAX: D:\>DEL TREE/? DELETES ONE OR MORE FILES. DEL [/P] [/F] [/S] [/Q] [/A[[:]ATTRIBUTES]] NAMES ERASE [/P] [/F] [/S] [/Q] [/A[[:]ATTRIBUTES]] NAMES NAMES SPECIFY A LIST OF ONE OR MORE FILES OR DIRECTORIES. DIRECTORY IS SPECIFIED, ALL FILES WITHIN THE DIRECTORY WILL BE DELETED. /P /F /S /Q /A PROMPTS FOR CONFIRMATION BEFORE DELETING EACH FILE. FORCE DELETING OF READ-ONLY FILES. DELETE SPECIFIED FILES FROM ALL SUBDIRECTORIES. QUIET MODE, DO NOT ASK IF OK TO DELETE ON GLOBAL SELECTS FILES TO DELETE BASED ON ATTRIBUTES R READ-ONLY FILES S SYSTEM FILES H HIDDEN FILES - PREFIX MEANING NOT
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WILDCARDS MAY BE USED TO DELETE MULTIPLE FILES. IF A

WILDCARD ATTRIBUTES

A FILES READY FOR ARCHIVING

IF COMMAND EXTENSIONS ARE ENABLED DEL AND ERASE CHANGE AS FOLLOWS: THE DISPLAY SEMANTICS OF THE /S SWITCH ARE REVERSED IN THAT IT SHOWS YOU ONLY THE FILES THAT ARE DELETED, NOT THE ONES IT COULD NOT FIND. HELP THIS COMMAND RUNS THE HELP PROGRAM, WHICH IS THE HELP UTILITY. SYNTAX: HELP OR (/?) EXAMPLE: Output: D:\>HELP/? PROVIDES HELP INFORMATION FOR WINDOWS XP COMMANDS. HELP [COMMAND] COMMAND DISPLAYS HELP INFORMATION ON THAT COMMAND. D:\> VOL /?

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BATCH COMMAND BATCH PROGRAM IS AN UNFORMED TEXT FILE THAT CONTAINS ONE OR MORE MS-DOS COMMANDS AND IS ASSIGNED A BAT EXTENSION. IN THIS WHEN WE TYPE THE NAME OF THE BATCH PROGRAM AT THE COMMAND PROMPT, THE COMMANDS ARE CARRIED OUT AS A GROUP. SYNTAX: COPY CON FILENAME. BAT EXAMPLE: C :\> COPY CON RUCHI.BATTIME DATE VER VOL 1 FILE(S) COPIED. OUTPUT: - TYPE RUCHI.BAT THE CURRENT TIME IS: 0:20:48:56 ENTER THE NEW TIME: THE CURRENT DATE IS: WED 10-26-2005 ENTER THE NEW DATE: (MM-DD-YY) MICROSOFT WINDOWS 2000 [VERSION 5.00.2195] VOLUME IN DRIVE D HAS NO LABEL. VOLUME SERIAL NUMBER IS DOBB-FD7E

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WINDOWS Windows is an operating environment, which provides a visual way to interact with computer, rather than using complex commands. In dos one works command line interface (CLI) i.e. every operation has to be done by keying in the command with proper syntax. On the other hand windows give pictorial representation of the command i.e. It provides graphical user interface (GUI). The pictorial representation is sometimes called icon. In order to execute operation the user has to choose the appropriate icon with the help of some pointing device called mouse. Any query or representation on the screen will in a rectangular area call window. Window has an analogy to the real world office environment, which allows organizing the tasks and activities. Window is a boon for the user of dos. Windows provides a standard, user friendly and powerful interface for all programs under dos.

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DESKTOP

ICONS

START BUTTON

TASK BAR

CLOCK

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MS OFFICE Microsoft office is an as software package that offers features for efficient storage of data and documents, internet access and publishing. It includes Word, Excel, PowerPoint, access and outlook. MS-OFFICE INCLUDES • MS-Word • MS-Excel • MS-Power Point

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MS-WORD
Microsoft Word is an efficient and full-featured word processor that provides you with all the tools you need to produce a decent variety of document types. It is an extremely versatile program that allows you to create both visually impressive exciting documents that can contain drawings, tables, charts, as well as basic correspondence and reports. It is specially written to meet the needs of business people, administrative professionals, and other office staff who work with office everyday as a means of their livelihood.

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LOADING OF MS-WORD

STARTING THE MS-WORD APPLICATION: Step 1. Click start button. Step 2. Click programs option. Step 3. Click Microsoft Office Step 4. Click Microsoft Word.

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Whenever you open a new document you will see a blank screen as shown below. Office button tabs title bar Ribbon

Workspace
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Status bar

Vertical scroll bar

Ms-word helps us to create documents with the help of word processor. Word processor refers to dealing with documents like a letter, or reports or anything similar and performing the operations like typing, formatting etc on them.

sertion point: It is a blinking vertical cursor that indicates the position on the screen where the text or graphic will be inserted. It is the area in the document window where the text is typed. Vertical Scroll bar: It is used to move a document vertically. They allow you to view a document in different layouts. Horizontal Scroll bar: It is used to move document horizontally. It displays information about the document on which you are currently working. The information consists of page number, the column and the line number on which you have positioned your cursor.

orkspace:-

ew buttons: -

atus bar:-

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There are three basic components to the Ribbon.
 Tabs sit across the top of the Ribbon. Each one represents core tasks you do in

a given program.
 Groups are sets of related commands, displayed on tabs. They pull together

all the commands you're likely to need for a type of task, and they remain on display and readily available, giving you rich visual aids.
 Commands are arranged in groups. A command can be a button, a menu, or a

box where you enter information.

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HOME

IT INCLUDES THE FOLLOWING FUNCTIONS:Cut removes the selection from the active document and places it on the clipboard. Copy to copy the selected text Paste this command is used only if you have cut or copied an object, text, or contents of a cell. Font type this command is used to change font type Font size this command is used to change the font size. Text alignments e.g. left, center and right alignments.

INSERT

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IT INCLUDES THE FOLLOWING FUNCTIONS: Break Inserts a page break, column break, or section break at the insertion point. Text Box Draws a text box with horizontal text direction where you click or drag. Text boxes help you arrange text and add text to graphics. Page Numbers Inserts page numbers that automatically update when you add or delete pages. Date and Time Adds the date and time to the document using the format you choose. Picture adds a picture to the document from a file. Symbol Inserts symbols and special characters from the fonts that are installed on your computer. Header &footer it shows the header & footer area on a toolbar.

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PAGE LAYOUT

IT INCLUDES THE FOLLOWING FUNCTION: Margins select the margin size for the entire document or current section. Orientation switches the page between portrait and landscape. Columns split the text in two or more columns. Watermarks insert ghosted text behind the content on the page. Page borders insert or change border around the page. Indent to change the left and right spacing of the paragraph. Spacing to change spacing in paragraphs.

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REFERENCES

IT INCLUDES THE FOLLOWING FUNCTIONS Table of content to add in a table of content to the document Add text add current paragraph to the table of content. Footnote to add a footnote to the document. Endnote to add an endnote to the document.

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MAILINGS

IT INCLUDES THE FOLLOWING FUNCTIONS: Envelops to create and print envelops. Labels to create and print labels. Start mail merge used to start mail merge which one intend to print or mail multiple times. Select recipients to choose a list of people whom one intends to send the letter.

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REVIEW

IT INCLUDES THE FOLLOWING FUNCTIONS: Spelling and grammar Check the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them Translate to translate the selected text into different language. New comment to add a comment about the selection. Track changes to track all changes to the document including deletion, insertion and formatting changes. Compare to compare or combine multiple versions of documents. Protect document restrict how people access the document.

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VIEW

IT INCLUDES THE FOLLOWING FUNCTIONS Print layout view the document as it will appear on the printed page. Web layout view the document as it would look as a web page. Ruler to view the rulers, to lineup and measure objects in the document. Thumbnails to open the thumbnail pane which one can use to navigate a long document through small pictures of each page. Zoom to open the zoom dialogue box to specify the zoom level of the document View side by side to view two documents side by side so that one can compare their contents.

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FORMAT

Brightness to increase or decrease the brightness of a picture. Recolor to recolor the picture to give it a stylish effect. Compress picture in a document to reduce its size Reset picture to discard all formatting changes made to a picture. Shadow to add a shadow effect to the shape. Position to position the selected object on the page. Rotate to rotate or flip the selected object. Crop to crop the selected object to remove any unwanted part.

MS-EXCEL
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Ms excel is a windows based spread. It is an excellent tool for calculating manipulating and analyze and also for presenting information. Each worksheet is made of up of 256 columns & 65536rows. The columns are lettered across the top of the document window, beginning with a through z and continuing with aa through az, ba through bz, and so on through column iv. The rows are numbered from 1 to 65536 down the left side of the document window.

LOADING OF MS-EXCEL

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STARTING THE MS-EXCEL APPLICATION: Step 1. Click start button. Step 2. Click programs option. Step 3. Click Microsoft Office Step 4. Click Microsoft Office Excel

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Cell pointer Formula Bar Column Letters Name Box Scroll Bar

Row numbers

Worksheet Tabs Status bar

WORKBOOK AND WORKSHEET: When you open Excel, the Excel application window opens with a new Excel workbook. A workbook is a multi-page Excel document. Each page in the workbook is called a Worksheet. ROW AND COLUMN: Each worksheet is divided into columns and Rows. The horizontal divisions are known as row and vertical ones are known as Column. They are separated by Gridlines.
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CELLS: A cell is a point where the row and the column intersect. For example, cell A1 is the intersection of Column A and Row 1. A collection of these cells is called a worksheet. ACTIVE CELL: When a cell is active, you can type data in it. The active cell has a dark outline. CELL REFERENCES: When we copy a formula from one cell to another, Excel Automatically adjusts each cell reference in the formula. SHEET TABS: Excel allows you to have multiple worksheets stored in a single File. The first worksheet is designated as “Sheet 1” while the Second as “Sheet 2” and so on. Changing the name of the sheet tabs of Worksheets: • Double-click on the worksheet you want to rename or rightClick on the tab

Select Rename option from the context sensitive popup menu,

• The current name will be highlighted. • Type a new name and press Enter key. ENTERING DATA IN THE WORKSHEET: Click the cell where you want to enter data. Type the data and press ENTER or TAB.

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Creating charts in Excel To create a chart in Excel, you start by entering the data for the chart on a worksheet. The data can be arranged in rows or columns — Excel automatically determines the best way to plot the data in the chart. Some chart types (such as pie and bubble

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charts) require a specific data arrangement.

Once you have entered the data for your chart, you can select the chart type that you want to use on the Office Fluent Ribbon (Insert tab, Charts group).

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MATH FUNCTIONS: Functions are structured programs that calculate a specific result. Functions are formulae so each function will begin with (=) equal sign.

SUM: =SUM (<Range>) Range is a group of cells to be calculated by the function. FOR EXAMPLE: =SUM (50, 60, 80) we can use values in the function. Result is 190. =SUM (D2:F2) Give the reference of the first cell then a colon sign (:) and then cell reference of the last cell of the range. Press Enter key to get the result 190.

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MS-POWERPOINT Ms-PowerPoint helps us to create the presentation in a very simple and easy way. It provides the features to create the presentation in a very simple and easy way. It provides the features to create the presentation with pictures, color and animated effects in a very short time. Today using power point you can do the same thing very quickly. That is the power of power point –one of most useful and easy application for making presentation

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LOADING OF MS-POWERPOINT

STARTING THE MS-POWER POINT APPLICATION:

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Step 1. Click start button. Step 2. Click programs option. Step 3. Click Microsoft Office. Step 4. Click Microsoft POWER-POINT.

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PRESENTATION

Presentation is a form of communication, where we get a chance to COMPUTER FILE our thoughts and ideas to a group of people.
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CREATING A NEW PRESENTATION

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Choose Blank Presentation and click OK.

From many options choose an auto layout and click OK.

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CREATING A NEW SLIDE:

Select the slide after which a new slide has to be inserted. Click the New Slide button on the Home tab on the ribbon. In the Choose an Auto Layout list, select a layout and then click OK.

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USING DESIGN TEMPLATE

Click on the design template page tab and select any existing template and click OK. Click slide show to see the slide.

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CHANGING SLIDE LAYOUTS

To change the layout template of the slide select Tab ‘Home’ from the ribbon and click ‘Layout’ under ‘Slides’. Select one of the layout thumbnail images.

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DIFFERENT TYPES OF VIEWS Slide View: you must be working in slide view to edit text, images, or colors on the slides. Outline View: In outline you can quickly scan the entire presentation, edit text, but not the color of text, or do a spell check. You could also print the outline view to keep for speaker's notes as you present your show. Slide Sorter View: from this view you can move, copy and paste a slide and make duplicate slide. Notes Page View: print a set of these for use as speaker's notes and leave the notes area blank and print a set.

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INTERNET

A group of computers and associated peripherals, connected by a communications channel, capable of sharing files and other resources between several users is called network or we say, a computer network have many computers, whether nearly or distant are connected.

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HOW TO MAKE AN E-MAIL ID?

First of all open search engine which provides the facility of making an E-MAIL ID like www.yahoo.com,www.google.com,www.reddif.com.Then, click on mail tab and then on sign up option. A form will be displayed, fill the form according to the given instructions and give whatever the name of the E-MAIL ID we want to have and the password as well. Click the submit button, if it is accepted then all right otherwise yellow line will be displayed. Change those things on which it is displayed and again submit the form. E-MAIL ID will be made. We can sign in whenever we want.
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SENDING E-MAIL

For purpose of sending email user has to login in to the site using his username and password. After login into the site user have to enter the email address of the recipient to send the email. After that subject of the mail is to be filled by the user then if there is any attachment then that must be attached by the user and in the end user have to click on the send option and mail is sent.

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SEARCH ENGINE

The search engines allow searching information on various topics only at few mouse clicks and key presses. It has millions of computers with massive information, which can be accessed by any internet users. For getting the information from the net, use the search engines.

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TALLY

SHORTCUT KEY TO SELECT A COMPANY

Tally is a programming software which is used in firms and companies whether small or large in order to make accounting records correctly and easily in a very less time. It provides the facility to the user to:1. Create a new company for making accounts of that company. 2. Select an already existing company in order to make alteration in any account or in addition of any new transaction etc. In TALLY , mainly enter key and esc key are used in performing any function. And also the facility of function keys are alsom p[rovided as shortcut keys.

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CREATING A COMPANY

To create a new company one has to fill the necessary information about the company such as name of the company, address, etc. as shown in above picture. And then it also asks for the acception or rejection of the information about the company and accordingly one can say yes or no by pressing enter.

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GATEWAY OF TALLY

SHORTCUT KEYS

ALREDY CREATED COMPANY

GATEWAY OF TALLY provides the facility to use accounts info., inventory info., transaction vouchers, and knowing about several reports like balance sheet, P&L account, ratio analysis etc. and the user can perform any task selected from the Gateway Of TALLY as per his wish simply by pressing enter on the selected option.

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ACCOUNTS INFO.

After selecting Accounts Info. option from GATEWAY OF TALLY, it shows a separate column for accounts info. Which includes the following options:1. GROUPS :- This option is used to make a group of several different transactions. 2. LEDGERS :- This option is used to make several ledger accounts in the names of different persons in order to keep a systematic and proper record of the transactions that had taken place in the company. 3. VOUCHER TYPES:- This option is used to make journal for the different transactions. 4. QUIT :- This option is used to exit from the account info. Column.

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LEDGERS COLUMN

As we select ledgers from the accounts info. So it facilitates us to make several accounts in order to make a record of the transactions. In ledgers we have two options i.e. Single Ledger and Multiple Ledger. In both the options the further options included are similar which are as follows :1. CREATE :- Create option is used to create the accounts. 2. DISPLAY :- Display option is used to display the list of already existing accounts. 3. ALTER :- Alter option is used to make any change in any existing account. 4. QUIT :- this option is used to exit from this column.

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LEDGER CREATION

As we select create option from the ledgers option then it allows us to create different ledger accounts for recording of different transactions. We can open an account by giving the required information about the account as shown in the above picture and finally be accepting it we can create the account specified by us. Similarly we can create as many accounts as per the requirement of our company in order to make the record of several transactions that had taken place in our company.

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LIST OF LEDGERS

We can display the list of ledger accounts maintained by us simply by selecting the Display option and can see the information about any existing account by selecting the account from the list of ledgers. Similarly by selecting the Alter option from the Ledgers column one can make changes in the existing accounts if required. In list of ledgers Cash account and Capital account are already created by default.

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ACCOUNTING VOUCHERS

GATEWAY OF TALLY has another option i.e. Accounting Vouchers which is used in making journal enteries of the transactions that had occurred in the company. One can record day to day transactions easily and in less time with the use of this option.

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ACCOUNTING VOUCHER CREATION

SHORTCUT KEYS JOURNAL ENTRY

In this we can perform the several tasks with the help of the following function keys :1. F1 :- This key is used to record the stock journal. 2. F2 :- F2 key is used to specify the date to the journal entry for the transaction which is to be recorded. 3. F4 :- F4 key is used for doing contra entry for a transaction. 4. F5 :- F5 key is used to make the entry for the payments. 5. F6 :- F6 key is used to make the entry for the receipts. 6. F7 :- F7 key is used to make journal entry. 7. F8 :- F8 key is used for recording sales transactions. 8. F9 :- F9 key is used to record purchases transactions. So we can record several transactions by using this option as shown in the above picture.
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BALANCE SHEET

TALLY provides the facility making Balance Sheet automatically by using the records entered by the user. In other words, in this the Balance Sheet of the company is maintained by default as per the transactions recorded by us in several accounts. The Balance Sheet of ABC Pvt. Ltd. Is shown in the above picture which is automatically maintained on the basis of the transactions recorded by us.

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PROFIT AND LOSS ACCOUNT

Similarly Profit and Loss Account can also be displayed simply by selecting the Profit and Loss Account option from the Gateway of Tally, as it is also maintained by default according to the transactions recorded by the user. In this way Tally provides its user with lots of facilities so that the user can maintain the accounts for the company easily and accurately and in a very less time. Hence in today’s scenario Tally is most commonly used software in the companies existing all over the World.

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DISPLAY MENU

Display menu includes the following options :1. TRIAL BALANCE :- It shows the trial balance of the company. 2. ACCOUNT BOOKS :- It shows the books of accounts of the company maintained according to the recorded transactions. 3. STATEMENT OF ACCOUNTS :- It shows the statement of accounts of the company. 4. INVENTORY BOOKS :- It displays the inventory booka of the company. 5. STATEMENT OF INVENTORY :- It shows the statement of the inventories. 6. CASH / FUND FLOW :- It displays the cash flow and fund flow statements of the company.

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