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Simplifying Trade Processes for Kenyas Competitiveness


The Single Window Project is a business process which uses the power of ICT as an enabler. Most of the milestones have been achieved are business process as outlined.

Key Milestones:
Business Process Re-engineering It took over 216 meetings and 7 months to go through the process of Business Process Re-engineering (BPR). This process entailed analysis and redesign of existing procedures to bring about inefficiency in a process. KNESWS project team engaged stakeholders in a comprehensive BPR exercise in order to understand the current procedures and propose the most efficient procedures in international trade. The stakeholders involved were Shipping Lines/Agents, KPA, KRA, Consolidators, Government Regulatory Agencies such as KEPHIS, HCDA, Port Health, KEBS, Tea Board of Kenya and Pharmacy and Poisons Board. System Requirements Specifications (Software Development) The Business Process Re-engineering exercise laid a solid foundation for the System Requirement Specifications (SRS) document which was signed by all the stakeholders. This document formed the basis for the Single Window System development. System Design & Development Subsequent to finalization and signing off the SRS, the system developers (CrimsonLogic) began the system development phase of software development lifecycle. The System development was completed in June, 2013. User Acceptance Testing (UAT) User Acceptance Testing (UAT) was activity that was critical to successful implementation of the Single Window System. UAT entailed testing the system was

to ensure that all expected scenarios in the live environment are covered. The exercise is a Quality Assurance exercise which was meant to expose the system as much as possible to the real operations. End User Training End user training exercise was conducted initially by those who had been trained in order to extend the knowledge of System usage to the rest of the stakeholders. The exercise commenced by training a subset of the stakeholders who have been identified to pilot the System usage. The exercise was completed on October 25, 2013. The KNESWS Roll Out The KNESWS roll-out will be the key milestone when the System becomes operational. The System roll-out entails allowing a section of the stakeholders to use the System in piloting that commences on October 31, 2013. KNESWS stakeholders have adopted a phased (gradual) approach to implement the System. The reason for this approach is to manage the scope of the project and use the few as a pilot to ensure the System is working optimally before rolling it out to the rest of the Government Agencies. _________________________________________________________________________________________________

Ann Odero Corporate Communications Kenya Trade Network Agency Email: Cell: 0722 256 009 Tel.0202614887

Additional information Kenya Trade Network Agency (KENTRADE) is a State Corporation under the Ministry of National Treasury with the mandate to facilitate external trade and implement the Kenya National Electronic Single Window System (KNESWS). The Electronic Single Window System is platform that allows parties involved in trade and transport to lodge standardized information and documents with a single entry point to fulfill all import, export, and transit-related regulatory requirements. Key stakeholders includes Kenya Revenue Authority, Kenya Ports Authority, Kenya Bureau of Standards, Tea Board of Kenya, Kenya Bankers Association, Kenya Shipping Council, Kenya Plant Health Inspectorate Services, Kenya association of Manufacturers, Kenya Maritime Authority, Kenya Shipping Agents Association and Kenya ICT Board The objectives of the Kenya National Electronic Single Window System (KNESWS) Project are:

To facilitate international trade in Kenya by reducing delays and lowering costs associated with clearance of goods at the Kenyan borders, while maintaining the requisite controls and collection of levies, fees, duties and taxes, where applicable, on imports or exports. Reduction of cargo dwell time at the Port of Mombasa to a maximum 3 days and a minimum of one day at the Jomo Kenyatta International Airport over a period of 1 year after operationalization. At the border posts the Single Window System is expected to reduce the cargo dwell time for both transit and intra-regional trade consignments to a maximum of one hour.

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