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How To Combine Outlook Inbox of Multiple Accounts

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How to combine Outlook Inbox of multiple accounts


April 10, 2012 Author: ArunKumar@TWC Category: Office Tags: Mail, Outlook, Tips Tw eet 21 Like 26 Share 6 26

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You may want to combine the Outlook Inbox of different accounts, into a single file, if you want to arrange the email accounts in your Outlook. When you combine Outlook inbox, you also save onscreen space. If you use the automatic method to create email accounts in Outlook 2007 and later versions, by default, each email account will prompt Outlook to create a new file and hence, a different inbox. You can always combine the accounts into a single file so that it becomes easy for you to manage your emails. This is how you can achieve it!

Combine Outlook Inbox


Note: This procedure assumes POP3 accounts. If you are creating new accounts using the auto-detect feature, you can combine the inbox, once you are done with creating them. If you have already created the accounts, you can still combine them in Outlook 2007 and Outlook 2010.

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To do so: 1. Open Microsoft Outlook and click on File menu. 2. In the File menu, click on Account Settings and in the drop down menu that appears, select Settings again. 3. You will be presented with the Account Settings window that lists all of your existing email accounts. Make sure you are on the Email tab 4. Click on the email account whose inbox you wish to combine. MS Outlook will present you with Change Folder option towards the bottom of the Account Settings window (See Fig below).

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5. In the Change Folder dialog box, select Outlook and then Inbox. If you wish the mail to be

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8/1/12

How To Combine Outlook Inbox of Multiple Accounts


delivered to a custom folder, click New Folder to create a new folder. In case you wish to use a new PST file for email, you can select New Outlook File. But since your contacts, calendar etc are already stored in outlook.pst, it is better to select Outlook -> Inbox as it will save time on backing up files (See last figure below). 6. Once you have selected the folder you wish, click OK. 7. Repeat steps 4 to 7 for each email account inbox you want to combine. 8. Close the Account Settings window RE C E NT C O MME NTS

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Following the above procedure, you can close the additional files that were created by MS Outlook for different email accounts that you have now combined as the new mail will be delivered to the folder you selected in step 5.

This explains how you can combine Outlook inbox in version 2007 and version 2010. If you have any doubts, please drop a line below. If you have liked this post, you might want to check out some more, on topics like Mail, Outlook, Tips.

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How To Combine Outlook Inbox of Multiple Accounts


About ArunKumar@TWC
Arun Kumar is a Microsoft MVP who enjoys writing about Windows and Internet. He started with MS DOS operating system and has continued to use and troubleshoot its Windows range of operating systems. View all posts by ArunKumar@TWC

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Dm Hunt
Is there any way to combine imap accounts?
3 months ago

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Arun Kumar, Powercut Media: SEO & Content Consultant.


I do not think there is a way to do that. IMAP is based on synchronizing with your email account on the server (of email service provider) so it would not allow emails to be delivered to a common folder. You can however, use a rule to forward all mail to a specific folder other than inbox
3 months ago in reply to Dm Hunt Like Reply

Sagar Rai, Blogging Tips, Facebook Tips, Wordpress Tips


One of the problems with using multiple accounts in Microsoft Outlook is that each account has a separate inbox folder
3 months ago Like Reply

Arun Kumar, Powercut Media: SEO & Content Consultant.


If you are using POP3 access, you can combine the inboxes using the above method.
3 months ago in reply to Sagar Rai Like Reply

Rune
Thank you for a good article. I have a question about multiple accounts in Outlook 2007: When I'm trying to send a mail to multiple e-mail addresses (like to some of my friends) I pick the addresses from my contacts, and want to send the mail from my default e-mail account (my private one) in Outlook. When I click send, I get an respons from Outlook at once saying that Outlook can not send to those addresses with none of my e-mail accounts in Outlook. The answer is

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How To Combine Outlook Inbox of Multiple Accounts


coming from my 3:rd (and last) e-mail account in Outlook. First of all, I can send mail to those e-mail addresses one at the time, so the addresses are correct. I don't want my friends to get the e-mail from one of my other (work) accounts, so I don't understand why I get a reply from one other account than the one I sent the mail from. When I look at the sent folder, no e-mail was sent from any account at all, not the one I wrote from and not from the one that I get the error message from. Any clue on where the problem may be? Thanks in advance! Best regards Rune
3 months ago Like Reply

Arun Kumar, Powercut Media: SEO & Content Consultant.


Can you please provide a screenshot of the error message? Also, is the account giving problems an IMAP or MAPI?
3 months ago in reply to Rune Like Reply

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