You are on page 1of 2

Traveler – Voucher

Creating a Voucher
a. On the DTS User Welcome screen, select Official Travel > Vouchers.
b. Click Create New Voucher from Authorization/Order.
c. Click Create next to the authorization for which you want to create a voucher.
Changing Expenses (Entering Actual Costs)
a. Click Expenses in the navigation bar.
b. After travel, Add, Edit, or Remove trip expenses to reflect actual costs.
c. Select Substantiating Records to electronically attach documents to the voucher. (* all lodging receipts and any
receipt for $75 or over)
Changing the Itinerary (only if needed)
a. Select Itinerary > Trip Overview.
b. Adjust the Start Date or End Date field.
c. Click Proceed to Per Diem Locations and acknowledge all pop-ups.
d. Click Edit next to a Location in the Trip Summary box, and acknowledge the pop-up.
e. In the Per Diem Location box, change the dates, click Save Changes, and acknowledge pop-ups.
Changing Air Travel Information (only if needed)
a. Select Travel > Air.
b. In the right column, click Remove next to any air segment that says, “Items not Associated to TDY stop”.
c. Click Edit on any flights requiring changes, then click Change Ticket Data and change the necessary fields.
d. Click Save when complete.

www.DTSTravelCenter.dod.mil dtd 16 Aug 06, Ver 1.0

Traveler – Voucher

Creating a Voucher
a. On the DTS User Welcome screen, select Official Travel > Vouchers.
b. Click Create New Voucher from Authorization/Order.
c. Click Create next to the authorization for which you want to create a voucher.
Changing Expenses (Entering Actual Costs)
a. Click Expenses in the navigation bar.
b. After travel, Add, Edit, or Remove trip expenses to reflect actual costs.
c. Select Substantiating Records to electronically attach documents to the voucher. (* all lodging receipts and any
receipt for $75 or over)
Changing the Itinerary (only if needed)
a. Select Itinerary > Trip Overview.
b. Adjust the Start Date or End Date field.
c. Click Proceed to Per Diem Locations and acknowledge all pop-ups.
d. Click Edit next to a Location in the Trip Summary box, and acknowledge the pop-up.
e. In the Per Diem Location box, change the dates, click Save Changes, and acknowledge pop-ups.
Changing Air Travel Information (only if needed)
a. Select Travel > Air.
b. In the right column, click Remove next to any air segment that says, “Items not Associated to TDY stop”.
c. Click Edit on any flights requiring changes, then click Change Ticket Data and change the necessary fields.
d. Click Save when complete.

www.DTSTravelCenter.dod.mil dtd 16 Aug 06, Ver 1.0


Traveler – Voucher (continued)
Changing Lodging Information (only if needed)
(Do not add hotel sales taxes or room taxes in this section; they are entered in Expenses.)
a. Select Travel > Lodging.
b. In the Trip Summary column click Edit next to the lodging that requires changes.
c. To change dates, use drop-downs in the Lodging box, and Save Selected Accommodations.
d. To delete a hotel, click Remove, then click OK on the pop-up.
e. To change hotel cost, click Expenses > Per Diem Entitlements. Click Edit to change one date, or Edit All to
change all dates. On the Detail page, enter the hotel cost in the Lodging field, then click Save These
Entitlements.
Changing Rental Car Information (only if needed)
To add a car that was not in the auth, add a Commercial Auto cost under Expenses, otherwise:
a. Select Travel > Rental Car.
b. Click Edit to make changes to a rental car, or Remove to delete one.
c. From the Car Rental box, change the Dates, Times, Cost, or Method of Reimbursement.
d. Click Save Selected Car.
Reviewing/Signing
a. Review the itinerary then click Save and Proceed to Other Auths at bottom of page.
b. (Optional) – Click Add Additional Authorizations for This Trip to select from the master list of other authorizations,
then click Add and enter comments to your AO.
c. Select Pre-Audit from the sub-navigation bar to view “flagged” items.
i. Enter any justifications in each comment box. Justification is mandatory.
ii. Click Save and Proceed to Digital Signature.
d. On the Digital Signature screen, click Submit Completed Document and acknowledge pop-up.
e. On the Digital Signature Login screen, enter your PIN and click OK.
www.DTSTravelCenter.dod.mil dtd 16 Aug 06, Ver 1.0
Traveler – Voucher (continued)
Changing Lodging Information (only if needed)
(Do not add hotel sales taxes or room taxes in this section; they are entered in Expenses.)
a. Select Travel > Lodging.
b. In the Trip Summary column click Edit next to the lodging that requires changes.
c. To change dates, use drop-downs in the Lodging box, and Save Selected Accommodations.
d. To delete a hotel, click Remove, then click OK on the pop-up.
e. To change hotel cost, click Expenses > Per Diem Entitlements. Click Edit to change one date, or Edit All to
change all dates. On the Detail page, enter the hotel cost in the Lodging field, then click Save These
Entitlements.
Changing Rental Car Information (only if needed)
To add a car that was not in the auth, add a Commercial Auto cost under Expenses, otherwise:
a. Select Travel > Rental Car.
b. Click Edit to make changes to a rental car, or Remove to delete one.
c. From the Car Rental box, change the Dates, Times, Cost, or Method of Reimbursement.
d. Click Save Selected Car.
Reviewing/Signing
a. Review the itinerary then click Save and Proceed to Other Auths at bottom of page.
b. (Optional) – Click Add Additional Authorizations for This Trip to select from the master list of other authorizations,
then click Add and enter comments to your AO.
c. Select Pre-Audit from the sub-navigation bar to view “flagged” items.
i. Enter any justifications in each comment box. Justification is mandatory.
ii. Click Save and Proceed to Digital Signature.
d. On the Digital Signature screen, click Submit Completed Document and acknowledge pop-up.
e. On the Digital Signature Login screen, enter your PIN and click OK.
www.DTSTravelCenter.dod.mil dtd 16 Aug 06, Ver 1.0