USER MANUAL FUNDS MANAGEMENT

SUBMITTED TO

JSW CEMENTS By

Capgemini India Pvt Ltd 23-11-2012 e!"i#n 0$1

Funds Management – User Manual

A. TABLE OF CONTENTS
A. Table of Contents................................................................................................................ 2 B.Course Introduction.............................................................................................................. 3 C.Curriculum............................................................................................................................ 4 Pre Requisite Training................................................................................................. 4 Finance Course Curriculum......................................................................................... 4 D.Business Im act................................................................................................................... ! "e# Im acts................................................................................................................ ! $lossar#...................................................................................................................... !

1. MASTER DATA..................................................................................................................5 1.1. Commitment item- ..........................................................................5 1.2. Change Commitment Item- .............................................................10 1.3. Create Funds Center- .....................................................................12 1.3. Change Funds Center- ....................................................................15 1.4. Create Fund -.................................................................................17 1.5. Change Fund -..............................................................................20 1.6. Process ccount ssignment !eri"ation -...........................................21 . BUS!NESS TRANSACT!ONS........................................................................................... " 2.1. #nter Budget .................................................................................23 2.2. $u%%&ement...................................................................................27 ". RE#ORT!NG..................................................................................................................... "$ 3.1 'e%orting.......................................................................................30 %. &EAR END ACT!'!T!ES..................................................................................................."( 4.1. (ear end c&osing) Carry *or+ard o* o%en items)-.................................3, 4.2. Budget -a&ues carry *or+ard)-..........................................................41

Funds Management – User Manual

B. #r)*e+t and C)urse !ntr)du+t,)n
#r)*e+t- . %&' Cement (imited) t*e ne+ di,ersification fora# of %&' $rou ) +as incor orated on -arc* 2.) 2//0. T*e Com an# *ad earlier set u grinding facilit# of a ro1 /.2/ mt a at 3i4a#anagar) in t*e state of "arnata5a) for roduction of $round $ranulated Blast Furnace &lag 6$$B&7 and Portland &lag Cement 6P&C7) +*ic* commenced commercial o erations in -arc* 2//.. 8nder second *ase of e1 ansion) t*e Com an# is setting u a ro1 4.!/ mt a green field cement lant com rising of clin5erisation and cement grinding 9 blending facilities at :and#al in t*e &tate of And*ra Prades*. Post com letion of t*e abo,e e1 ansion ro4ect) t*e Com an# +ill be *a,ing a ro1 !.2/ mt a ca acit# for roducing Portland &lag Cement 6P&C7. T*e abo,e green field ro4ect is en,isaged to commence o eration b# December 2/;;. T*e Com an# is loo5ing out for acquiring mineral resources<ores across ,arious regions in India geogra *ical segments for e1 anding its foot rint and *a,ing an India resence. T*e Com an# *as recei,ed t*e follo+ing clearances<a at :and#al in "urnool Dist. of And*ra Prades*. C)urse- . T*e Funds -anagement course +ill focus on t*e rocess of committing and managing a budget +it*in t*e %&'C( budget grou s. ro,als for setting u of green field Cement Plant

Funds management is t*e Accounting term for a ortioning funds across budget items. T*is rocess is referred to as Funds Commitment. In &AP t*is rocess is managed using commitment items. T*is course +ill teac* #ou t*e user *o+ to create) c*ange and re ort on funding items.

Funds Management – User Manual

C. Curr,+ulum
C.;.Pre Requisite Training
Course &AP /; Content &a Basics and &a :a,igation Training

C.2.Finance Course Curriculum $( Accounting Accounts Pa#able Accounts Recei,able Fi1ed Assets Funds Management Ban5 Accounting

D. Bus,ness !m/a+t
Business Process Funds Commitments Im act T*is rocess +as re,iousl# 5no+n as Budgeting. As suc*) t*e Funds -anagement &AP module +ill affect *o+ %&'C( dis erses budgets across business) as +ell as *o+ t*ese budgets are managed) monitored and re orted on

#ra+t,+al C)m/)nent
T*e follo+ing section +ill focus on e1ercises t*at +ill learn *o+ to a Accounting tools to #our role. l# t*e &AP Funds -anagement

T*ere are a series of e1ercises relating to Business &cenarios) +it* detailed instructions and notes. If at an# time #ou *a,e an# questions) lease feel free to sto t*e Trainer and as5 questions.

al a++)unt.nan+. A commitment item master record is required on &AP R<3 to allo+ t*e flo+ of transactional data from Financial Accounting module to Funds -anagement module.Funds Management – User Manual 1.tment !tem  !nd.Area :ame t*en Press >nter .tem. MASTER DATA 1. FMC!A >nter F. T*e follo+ing rerequisites are a licable +*en rocessing t*is transaction= a.+ Se+t)r Management  Funds Management  Master Data  C)mm.ng  Create Transa+t. A commitment item corres onds to a $( account in t*e c*art of accounts.dual #r)+ess.)n C)de .1. C*ec5 commitment item does not alread# e1ist b. C)mm.tment . T*e commitment item must be created after t*e $( Account is created To access t*e F-CIA transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen= A++)unt.ng  #u0l.ng  F.1.

g. T*is is an al *anumeric Code of t*e commitment #ou can create. Training. .Funds Management – User Manual Field :ame Commitment item Descri tion >nter t*e name of a commitment item to be Created e.

/t.)n  T*e s*ort name of t*e commitment Item #ou are creating.Funds Management – User Manual After $i. .eld Name :ame Des+r.ing t*e name of t*e commitment item ress table >nter and fill t*e fields as gi.en belo+ in t*e F.

T*e commitment item categor# is identical in all commitment items +it*in a *ierarc*#.ant) c*oose directl# ostable radio button For commitment item +*ic* are not budgetar# control rele.   .Funds Management – User Manual Descri tion  T*e full descri tion of t*e commitment item #ou are creating Dir. @ou can create one or more commitment item *ierarc*ies for eac* commitment item categor#. Postable ? @ou can define *ere if t*e commitment item is directl# ostable or if it is in t*e F.ant) c*oose 5e# 2  Commitment item categor# ? T*e commitment item categor# is used for differentiating commitment and actual .ant) c*oose :ot directl# ostable radio button  Financial Transaction ? T*e Financial transaction re roduces business transactions from t*e feeder s#stems 6Financial Accounting and -aterials -anagement7.information s#stem.enues and e1 enditures. T*ese are documented accordingl# in t*e F.area as a not directl# ostable commitment item  For commitment item +*ic* are budgetar# control rele.ant) c*oose 5e# 3 For Commitment Item Cat +*ic* is not budgetar# control rele.alues in re.ant) c*oose 5e# 3/ For Financial Trans +*ic* are not budgetar# control rele.ant) c*oose 5e# 0/ For Commitment Item Cat +*ic* is budgetar# control rele. It la#s a central role in transferring data from t*ese com onents to Funds -anagement T*e financial categor# it falls under  For Financial Trans +*ic* are budgetar# control rele.alues from ot*er com onents as +ell as differentiating budget .

e &uccessfull# .Funds Management – User Manual After entering all t*e details ress Results A message +ill be dis la#ed Commitment item &a.

ng  #u0l. . C2ange C)mm. Training.g.tment !temC) enter t*e commitment item number in t*e field commitment item and clic5 on t*e to be c*anged F.Area Commitment item Des+r. Ance t*e commitment item *as transactions) some attributes suc* as +*et*er #ou can ost directl# to t*at commitment item or not cannot be c*anged as +ell as t*e financial transaction.tment !tem  !nd.ie+ onl#.tes T*e follo+ing rerequisites are a licable +*en rocessing t*is transaction= All c*ange request form must be com leted b# t*e $<( account requestor C*ec5 t*at t*e commitment item does not *a. An screen BC2ange C)mm.)n Defaults to F. .tment !tem./t. T*is is a al *a numeric code of t*e commitment item #ou are c*anging F.al a++)unt.nan+.s.. T*is rocess of c*anging a commitment item is triggered b# a c*ange in t*e attributes of t*e $( account.Funds Management – User Manual 1. #rere3u.+ Se+t)r Management  Funds Management  Master Data  C)mm.e transactions osted against it as some fields cannot be c*anged if it *as been osted to To access t*e F-CIA transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen= A++)unt.)n >nter t*e name of a commitment item to be c*anged e.ng  Create S4stem 5)r6 Ste/s./t.eld Name F.eld Name Commitment item 6c*ange7 icon and enter t*e information +*ic* needs Des+r. :ote +*at is dis la#ed is t*e commitment item .ng  F.dual #r)+ess. A commitment item corres onds to a $( account in t*e c*art of accounts.1.area 3/// Clic5 on Bsearc*C to select or enter t*e Commitment item code to be c*anged.

e iconC to sa.e Results &uccessfull# . Clic5 on B sa.e t*e c*anges of t*e commitment item A message +ill be dis la#ed Commitment item &a.Funds Management – User Manual -a5e t*e necessar# c*anges to t*e master record.

alues.ng  #u0l.tesT*e follo+ing rerequisites are a licable +*en rocessing t*is transaction= a. All required information must be com leted To access t*e FMSA transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen= A++)unt.Funds Management – User Manual 1.". Budgets are assigned to funds centers and commitment items in Funds -anagement. FMSA . de artments or ro4ects. Create Funds Center.gnment Elements Funds Center C2ange S4stem 5)r6 Ste/s . Budget is consumed as transactions are osted to funds centers 6.s.nan+.ia cost centers7 +it* commitments and actual .ng  F. Transa+t..g.+ Se+t)r Management  Funds Management  Master Data  A++)unt Ass. #rere3u.)n C)de . C*ec5 funds center does not alread# e1ist b.al a++)unt. Funds Centers re resent an organiDational unit +it*in a Financial -anagement area) +*ic* re resents t*e structure of an organiDation or an area of res onsibilit# e.

Funds Management – User Manual An t*e screen BCreate 7unds +enter .n FM Area C) enter t*e funds center number in t*e field funds center. .

Funds Management – User Manual F.eld Name Funds Center From Fiscal @ear To fiscal #ear F./t.Area Des+r. Defaults to F.g.alidit# end date e.alidit# start date e.g. . .eld Name Des+r.// >nter t*e ...)n >nter t*e funds center code to be created 6&ame +it* t*e cost center or rofit center7 >nter t*e .Area 3/// but can be c*anged Clic5 enter to roceed to ne1t screen An BFunds Center CreateC screen enter t*e information on t*e table belo+ under t*e Basic Data tab F../t..)n .

ariant onl#.".gnment Elements Funds Center C2ange S4stem 5)r6 Ste/s -.ng  F. T*is rocess of c*anging a fund is triggered b# a c*ange in t*e attributes of t*e cost center or rofit center as t*e# are maintained on a one to one relations*i . To access t*e FMSB transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen= A++)unt.al a++)unt.nan+. All t*e attributes of a funds center can be c*anged e1ce t t*e *ierarc*# . . ro.Funds Management – User Manual :ame Descri tion Com an# Code 8ser name :ame >nter t*e s*ort name of t*e Funds center #ou are creating >nter t*e full descri tion of t*e Funds center #ou are creating >nter t*e Com an# code to +*ic* t*e funds center belongs to 3/// >nter t*e funds center o+nerEs user name 6logon name7 >nter t*e funds center o+nerEs full name :ote= T*e ot*er remaining tabs are o tional so t*e# can be filled in at a later stage +*en t*e information is required Clic5 on to sa.ng  #u0l. #rere3u.ed b# finance managers of t*e T*e form must be submitted to Budget Affice to carr# out t*e c*anges.s.+ Se+t)r Management  Funds Management  Master Data  A++)unt Ass.tes T*e follo+ing rerequisites are a licable +*en rocessing t*is transaction= C*ec5 if t*e funds center alread# e1ists A funds center c*ange request form must be com leted and a different business units.ed 1. C2ange Funds Center.e t*e funds center Results A message +ill be dis la#ed Fund Center &uccessfull# &a.

Funds Management – User Manual An t*e screen BC2ange 7unds +enter .Area Des+r.eld Name Funds Center F.Area 3/// but can be c*anged Click enter An t*e BFunds Center C2angeC screen ma5e all t*e necessar# c*anges.n FM AreaC) enter t*e funds center number in t*e field funds center F./t.)n >nter t*e funds center code to be c*anged Defaults to F. Anl# fields t*at are +*ite can be c*anged .

T*e e1 enditure can be multi funded and as a result all t*e funding sources must be reflected accordingl#.tes T*e follo+ing rerequisites are a licable +*en rocessing t*is transaction= a. Create Fund F A fund is used to differentiate t*e different sources of funding. All %&'C( o erational e1 enditure +ill be lin5ed to a source of funding. #rere3u. All required information must be com leted To access t*e FM5! transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen = .%.Funds Management – User Manual T*e editable fields of t*e funds center are dis la#ed as o ened u 6+*ite in color7 for editing &a.ed Results 1.s.e c*anges made to t*e funds center b# clic5ing A message +ill be dis la#ed Fund Center &uccessfull# &a. C*ec5 if t*e fund does not alread# e1ist in t*e s#stem b.

Area Fund Press Des+r. An t*e screen BCreate Fund.gnment elements Fund  Create S4stem 5)r6 Ste/s -./// >nter t*e code for t*e ne+ fund to be created BenterC to go to t*e ne1t screen An t*e screen BCreate Fund: Basic ScreenC) enter information in t*e fields as s ecified in t*e table belo+= .)n Defaults to F.Bas.eld Name F.+ S+reenC) enter information in t*e fields as s ecified in t*e table belo+ F.Funds Management – User Manual A++)unt./t.ng  #u0l.+ Se+t)r Management  Funds Management Master Data  A++)unt Ass.Area .

.. /.e t*e fund A message +ill be dis la#ed Fund &a.. 3./.ed Results .alidit# date of t*is fund e.alid from e..)n T*e s*ort name of t*e fund #ou are creating T*e full descri tion of t*e fund #ou are creating >nter t*e date from +*ic* t*e fund is .2/.e iconC to sa....2..Funds Management – User Manual F.g.eld Name :ame Descri tion 3alid From 3alid To Des+r./ >nter t*e end .g. Clic5 on B sa./t.

An t*e screen BChange Fund: Basic ScreenC) enter information in t*e fields as s ecified in t*e table belo+= F.ng  #u0l.eld Name F.Area Fund Des+r. All t*e attributes of a fund can be c*anged e1ce t t*e fund code onl#./t. #rere3u. C2ange Fund F T*is rocess of c*anging a fund is triggered b# a c*ange in t*e attributes of t*e fund. A fund is used to differentiate t*e different sources of funding.Funds Management – User Manual 1.Area 3/// >nter t*e code for t*e Fund to be c*anged Press BenterC to go to t*e ne1t screen -a5e t*e necessar# c*anges in t*e o ened fields .5..s. C*ec5 if t*e fund e1ist in t*e s#stem b.gnment elements Fund  C2ange S4stem 5)r6 Ste/s . All required information must be gat*ered for c*anges To access t*e FM5U transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen A++)unt.)n Defaults to F.+ Se+t)r Management  Funds Management Master Data  A++)unt Ass.tes a.

g.)n F T*is rocess is triggered b# t*e need to integrate Funds -anagement +it* all ot*er rele. F.must be able to deri.e been defined in FTo access t*e FMDER!'ER transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen= A++)unt. At t*e time of osting) F.)n .uses mainl# controlling master data ob4ects e. #r)+ess A++)unt Ass.ant master data *as been created in t*e feeder modules T*e deri.e t*e corres onding ob4ects from ot*er modules *ence t*e need to maintain t*ese rules.e #our c*anges and go bac5 to t*e BChange Fund: Initial Screen” A message +ill be dis la#ed Fund &a.ng  #u0l. Different t# es of deri.ation rules #ou must define a source field and target field6s7. '*en defining deri.ed Results 1.ation ste t# es *a.gnment Der.Funds Management – User Manual Clic5 on to sa.1at.ant modules.+ Se+t)r Management  Funds management  Master Data  Use )7 A++)unt Ass. cost center to determine t*e F.ation ste t# es e1ist in t*e s#stem t*at #ou can setu de ending on certain scenarios. funds center.gnment Der. T*e follo+ing rerequisites are a licable +*en rocessing t*is transaction= All t*e rele.8.ob4ects i.gnment Elements  #r)+ess A++)unt Ass.1at.e.

Funds Management – User Manual S4stem 5)r6 Ste/s.n 'aluesC) select t*e deri.nta.ation rule to mo.1at.gnment.)n Strateg4 7)r FM O0*e+t Ass.gnment.ation rule to be maintained as s*o+n belo+= Clic5 on or double clic5 on t*e deri.1at.Ma..C2ange Rule 'aluesC) and enter information as in t*e fields as s ecified in t*e table belo+= .e to B Der. An screen BDer.)n Strateg4 7)r FM O0*e+t Ass.

. T*e a ro. >nter Budget T*is rocess is triggered once t*e %&'C( *as a ro.ed T*e# s#stem can no+ automaticall# deri.ed budget +ill be loaded against a combination of a fund) funds centers) commitment . T*e a ro.ed t*e budget or a ne+ budget ro osal *as been establis*ed) t*e figures need to be ca tured into t*e s#stem.ersion / into t*e &AP s#stem.ersions can be ca tured into t*e &AP s#stem in t*e same manner as t*e actual .e cost element.e t*e F.Funds Management – User Manual :AT>= T*e column la#out is de endent on t*e deri.alues entered.ation rule source fields and target fields) so t*e rule .commitment item +*en transactions are osted against t*e res ecti.ed budget +ill be loaded as . Results A message +ill be dis la#ed &a.. 2$ BUSINESS T%&NS&CTIONS 2. Budget c*ec5ing +ill be against t*is .e t*e rule .alue screens are not al+a#s t*e sameGGG Clic5 to sa. -an# .ersion /.ersion.

+ Se+t)r Management  Funds management  Budget.e run c.ng  Budget C)ntr)l S4stem  Entr4 D)+uments  Create A++)unt.Funds Management – User Manual items for o erating budget and a combination of fund) funds center) commitment items and funded rograms. T*e file must be aut*oriDed or signed.ng 5)r60en+2 – Create d)+ument C) enter t*e information in t*e fields as s ecified in t*e table belo+= . To access t*e FMBBC transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen=  #u0l.ng S4stem 5)r6 Ste/s – An screen BBudget. A test run must be done before carr#ing out t*e li.s. C*ec5 t*at all t*e required commitment items alread# e1ist b.tes are a licable +*en rocessing t*is transaction= a. T*e follo+ing /rere3u.

ersion enables #ou to manage t+o or more sets of data in arallel for t*e same budget ob4ect Document T# e ? &elect document t# e B> 6Initial Budget7 T*e document t# e classifies t*e budget entr# document. >nter C*aracteriDes t*e basic budgeting rocess used to ost a budget entr# document Budget Categor# ? T*e budget categor# is used to distinguis* bet+een t*e different ledgers Payment Budget ) Commitment Budget) and Financial Budget) in +*ic* t*e budget data is stored.$ Commitments or .ed budget T*e budget .e. .F Pa#ment based on t*e requirement 3ersion ? >nter . It is flagged in t*e document *eader .ersion / for a ro.Funds Management – User Manual Field :ame Descri tion Process ? &elect t*e rocess t*at #ou +ant to erform i.

alues.g &afet#FAt*re1 Amount ? >nter t*e budget line item amount Budget amount in Transaction currenc# Te1t >nter an# e1 lanator# notes if an#.. ? Initial Budget Fund >nter t*e source of funding e. 3/.e to be. T*e combination of budget t# e and budgeting rocess re resents a customerFs ecific definition of budget .eral budget t# es for #our organiDation.entor# and balance s*eet.. T*e fiscal #ear can be t*e same as t*e calendar #ear) but does not *a. F -ec*anical funds center) +*ic* #ou are creating) c*anging) or dis la#ing) or to +*ic* #ou are assigning budget Commitment item ? Commitment items reflect t*e functional structure of an organiDation in Funds -anagement >nter t*e Commitment item to +*ic* t*e budget is assigned e. Budget t# e corres ond to t*e rocess #ou are carr#ing out A.2 mont*s as a rule) for +*ic* t*e com an# is to create its in.g :and#al Funds Center ? >nter t*e funds center to +*ic* t*e budget is assigned Al *anumeric code for t*e e.g.Funds Management – User Manual Document Date ? Document < Budget Posting Date In t*e HDocument dateH field) t*e s#stem +rites t*e issue date for t*e original document Period ? &elect t*e budgeting eriod A budgeting eriod is a selfF contained art of a fiscal #ear Fiscal #ear ? Defaults to t*e current #ear Period) ./. Clic5 on t*e c*ec5 button to c*ec5 for an# errors. Budget T# e ? '*en setting u #our budgeting rocedures) #ou can define se. .

ng  Budget C)ntr)l S4stem  Entr4 D)+uments  Create A++)unt.erall budget amount. T*e su lementar# budget +ill be u loaded using a combination of a funds) funds centers) commitment items for o erating budget and a combination of funds) funds center) commitment items and funded rograms 6account assignment7. lines 2.ng S4stem 5)r6 Ste/s – An screen BBudget. T*e su lement u load file is aut*oriDed.. C*ec5 t*e +*et*er t*e master records to be used *as been created in t*e s#stem b. #rere3u..tes T*e follo+ing rerequisites are a licable +*en rocessing t*is transaction= a. :ormall# t*is *as been done b# %&'C( . To access t*e FMBBC transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen=  #u0l. :ote= T*e budgeting +or5 benc* can onl# ta5e u to .s.ia t*e rocess of Budget Amendment. &u lement In suc* cases) #ou are allocating additional budget from outside to a articular combination of funds centers and commitment items t*ereb# increasing t*e o..2.Funds Management – User Manual Clic5 to ost= A message +ill be dis la#ed Results ..+ Se+t)r Management  Funds management  Budget.ng 5)r60en+2 – Create d)+ument C) enter t*e information in t*e fields as s ecified in t*e table belo+= .

ersion / for a ro.e.ed budget T*e budget .F Pa#ment based on t*e requirement 3ersion ? >nter .$ Commitments or . .ersion enables #ou to manage t+o or more sets of data in arallel for t*e same budget ob4ect Document T# e ? &elect document t# e B& 6Budget &u T*e document t# e classifies t*e budget entr# document. It is flagged in t*e document lement7 . &8P( ? C*aracteriDes t*e basic &u lement budgeting rocess used to ost a budget entr# document Budget Categor# ? T*e budget categor# is used to distinguis* bet+een t*e different ledgers Payment Budget ) Commitment Budget) and Financial Budget) in +*ic* t*e budget data is stored.Funds Management – User Manual Field :ame Descri tion Process ? &elect t*e rocess t*at #ou +ant to erform i.

.g &afet#FAt*re1 Amount ? >nter t*e budget line item amount Budget amount in Transaction currenc# Te1t >nter an# e1 lanator# notes if an#.e to be.g. Clic5 on t*e c*ec5 button to c*ec5 for an# errors.alues.entor# and balance s*eet.2 mont*s as a rule) for +*ic* t*e com an# is to create its in.. T*e combination of budget t# e and budgeting rocess re resents a customerFs ecific definition of budget . ? -ec*anical funds center) +*ic* #ou are creating) c*anging) or dis la#ing) or to +*ic* #ou are assigning budget Commitment item ? Commitment items reflect t*e functional structure of an organiDation in Funds -anagement >nter t*e Commitment item to +*ic* t*e budget is assigned e.Funds Management – User Manual *eader Document Date ? In t*e HDocument dateH field) t*e s#stem +rites t*e issue date for t*e original document Period ? A budgeting eriod is a selfF contained art of a fiscal #ear Fiscal #ear ? Period) . Budget T# e ? '*en setting u #our budgeting rocedures) #ou can define se.g :and#al Funds Center ? >nter t*e funds center to +*ic* t*e budget is assigned Al *anumeric code for t*e e. Document < Budget Posting Date &elect t*e budgeting eriod Defaults to t*e current #ear Budget t# e corres ond to t*e rocess #ou are carr#ing out A3 ? Budget &u lement Fund >nter t*e source of funding e. T*e fiscal #ear can be t*e same as t*e calendar #ear) but does not *a./. 3/.eral budget t# es for #our organiDation..

O1er1.l.alues for s ecific account assignments To access t*e FMA'CR$1 transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen=  #u0l..e9 )7 Annual 'alues A++)unt.la0. Re orting a.ailabilit# control ob4ects) suc* as budget addresses and osting addresses) as +ell as annual A3C .t4 C)ntr)l  O1er1. 3$ %EPO%TIN' 3.)n S4stem  T)tal Re+)rds  A1a. FMA'CR$1 .+ Se+t)r Management  Funds management  !n7)rmat.Funds Management – User Manual Clic5 to ost= A message +ill be dis la#ed Results .ng .e9 )7 Annual 'alues 'it* t*is re ort #ou can dis la# t*e *ierarc*# of a.

)n &elect ? .g.e it blan5 to see all t*e commitment items re ort or #ou can enter t*e s ecific commitment item for . &AF>T@FATIR>JP .g.ed Funds Center ? Al *anumeric code for t*e funds center) +*ic* #ou are creating) c*anging) or dis la#ing) or to +*ic* #ou are assigning budget Commitment Item ? Commitment items reflect t*e functional structure of an organiDation in Funds -anagement >nter t*e Fund >.ailabilit# Control .I ? For Commitment Item A./.Funds Management – User Manual F.ol. 'e can eit*er lea.eld Name Control (edger ? Identification of a s ecial ur ose ledger) +*ic* can be used for a.I ? For Pa#ment Budget A.. 3/..ie+ing t*e numbers e. :and#al >nter t*e Funds Center >.g.ailabilit# control or cas* control Des+r./t.ailabilit# Control Fund ? If #ou assign t*e budget to a fund) #ou can obtain a detailed list of origin for t*e amounts in.

ne !tems re/)rt 8sing t*is re ort) #ou can dis la# a list of t*e line items of all documents t*at +ere u dated in Funds -anagement.Funds Management – User Manual Results T*e re ort +ill dis la# Consumable Amount) Consumed Amount and A. T*e follo+ing data can be selected using t*e document 4ournal de ending on t*e initial transaction To access t*e FMR#:RFFME#1A. FMR#:RFFME#1A.ng .)n S4stem  L.+ Se+t)r Management  Funds management  !n7)rmat. 0. transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen=  #u0l. – L.ne !tems  C)mm.ailable Amount for t*e combination of data selected.tments and A+tual A++)unt.

ed Funds Center ? Al *anumeric code for t*e funds center) +*ic* #ou are creating) c*anging) or dis la#ing) or to +*ic* #ou are assigning budget Commitment Item ? Commitment items reflect t*e Des+r.. 'e can eit*er lea. Conultanc#C*arges . :and#al >nter t*e Funds Center >.g.e it blan5 to see all t*e commitment items re ort or #ou can enter t*e s ecific commitment item for ./t.ol.)n >nter t*e Fund >.ie+ing t*e numbers e.Funds Management – User Manual F.eld Name Fund ? If #ou assign t*e budget to a fund) #ou can obtain a detailed list of origin for t*e amounts in. 3/2//.g.g.

Funds Management – User Manual functional structure of an organiDation in Funds -anagement &election Required 6 @ou can e1ecute t*e re ort for ecific eriod or for all t*e eriods7 a. To Period Fiscal @ear<Period ? T*e re ort +ill dis la# F Results a. From Period c. (ine Items of Accounting Docs c.e9 )7 Budget C)nsum/t.)n 6T*is re ort gi. 3endor :umber +. FMR#:R5:BUDCON – O1er1. T*e Posting +as against Pa#ment < Commitment Budget d.es an o.ng .+ Se+t)r Management  Funds management  !n7)rmat.er. (ine items of commitment b.ie+ of t*e consum tion of t*e budget7 To access t*e FMR#:R5:BUDCON transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen=  #u0l. @ear d.)n S4stem  T)tals Re+)rds  Budget C)ntr)l S4stem <BCS=  Budget A++)unt. @ear b.

g.eld Name Budget Categor# F Des+r..$ F Commitment different ledgers Pa#ment Budget ) Commitment Budget) and Financial Budget) in +*ic* t*e budget data is stored Funds Center ? Al *anumeric code for t*e funds center) +*ic* #ou are creating) c*anging) or dis la#ing) or to +*ic* #ou are assigning budget Commitment Item ? Commitment items reflect t*e functional structure of an organiDation in Funds -anagement 'e can eit*er lea. . Consultanc#C*arges >nter t*e Funds Center >.ie+ing t*e numbers e.Funds Management – User Manual F. . 3/2//.g. .e it blan5 to see all t*e commitment items re ort or #ou can enter t*e s ecific commitment item for ./t.)n 'e can select ? T*e budget categor# is used a.F ? Pa#ment to distinguis* bet+een t*e b.

alues +ill roll u t*e *ierarc*ies.ailabilit# control Consumed Budget F from a.ailable Budget F Consumable Budget F Consumed Budget Current Budget F from budgeting Commitments and Actuals .idual items) +it* t*e Commitment Items nested in t*e Funds Centers and rolling u to t*em.ailabilit# control A. T*e lead column contains t*e Funds Center and Commitment Items) e1 loded into indi.ariations) allo+ing t*e numbers to be dis la#ed o.erall) or for t*em to be narro+ed do+n b# an# or all of t*ese c*aracteristics.Funds Management – User Manual T*e re ort +ill dis la# F Results Functional Area) Fund and Funded Program are all included in t*e re ort as . If t*e grou selections for t*ese +as s ecified +it* *ierarc*ical sets) t*e . T*e .alue columns are= • • • • • Consumable Budget F from a.

FMEDD5 . T*e selection arameters are lineForiented To access t*e FMEDD5 transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen=  #u0l.+ Se+t)r Management  Funds management  !n7)rmat.F ? Pa#ment d.$ ? Commitment . D.ne !tems  Budget <BCS= A++)unt.)n S4stem  L.Funds Management – User Manual d.)n 'e can select ? c. ./t. .ng F.eld Name Budget Categor# F T*e budget categor# is used to distinguis* bet+een t*e Des+r.s/la4 Budget Entr4 D)+uments 8sing t*is re ort) #ou can access and dis la# entr# documents from a selection list.

e it blan5 to .g.Funds Management – User Manual different ledgers Pa#ment Budget ) Commitment Budget) and Financial Budget) in +*ic* t*e budget data is stored Funds Center ? Al *anumeric code for t*e funds center) +*ic* #ou are creating) c*anging) or dis la#ing) or to +*ic* #ou are assigning budget Commitment Item ? Commitment items reflect t*e functional structure of an organiDation in Funds -anagement 'e can eit*er lea.g. 3/2//.ie+ all t*e data T*e re ort +ill dis la# F Results T*e default fields dis la#ed in t*e selection list are= • • • Document #ear Document number Document line .ie+ing t*e numbers e.. or lea. Consultanc#C*arges >nter t*e Funds Center >.e it blan5 to see all t*e commitment items re ort or #ou can enter t*e s ecific commitment item for .

e. 1his re%ort is used to "ie+ the &ine items *or the gi"en *undcenter2 commitment item and *und *or a gi"en %eriod.'P/'FF. To see t*e detail master data list of Fund for t*e #ear.- . Document Dis la# for t*e FDocument.. Al *abetical Centers. Document 4ournal F-/3 Document Dis la# ($ )E&% END &CTI ITIES ($1$ )ea! end *+#"ing. F.#!/a!d #. Ot2er Use7ul Re/)rts Transa+t./t. (ist Af Fund To see t*e detail master data list of Fund Centers for t*e #ear. Al *abetical (ist Af Fund.)n Use Al *abetical (ist Af commitment To see t*e detail master data list of Item.Funds Management – User Manual • • • • • • 3ersion Process Fiscal #ear Budget t# e Account assignment elements Total amount for t*e line T*e F. Ca!!.area) budget categor# and currenc# are unique for t*e +*ole list) so t*e# are onl# dis la#ed in t*e *eader.)n C)de &K"I4K3L////34 &K"I4K3L////3L &K"I4K3L////3.#P1 0 Des+r. commitment item for t*e #ear. #pen item".

ities of #ear end closing= T*e Transfer of o en commitments 6Commitment Carr# For+ard7 and a different transfer of budget t*at +as not consumed 6Budget Carr# For+ard7 from old fiscal #ear into ne+.ng  #u0l.)n Present @ear ? 2/.tment and A+tual  C)mm.t. To access t*e FM> transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen= A++)unt.)ns Cl)s.)ns  C)mm.eld Name &ender Fiscal @ear ? T*e sender fiscal #ear is t*e fiscal #ear to be closed in closing o erations in Funds -anagement Des+r.2 Budget Categor# ? &elect Commitment Budget T*e budget categor# is used to distinguis* bet+een t*e different ledgers Pa#ment .)nal Fun+t.+ Se+t)r Management  Funds management  Add.tment Carr4 F)r9ard  F.ng O/erat./t.Funds Management – User Manual T*is com onent enables #ou to re are and e1ecute all acti.

)nal Fun+t.g.ie+ing t*e numbers e. 3/2//.t.Funds Management – User Manual Budget ) Commitment Budget) and Financial Budget) in +*ic* t*e budget data is stored Funds Center ? >nter t*e Funds Center >. or lea.)ns  Budget  Budget C)ntr)l S4stem <BCS=  Res.A or PR to ne1t fiscal #ear 62/.g. Consultanc#C*arges Results Ance u date run *as been e1ecuted) s#stem carries for+ards t*e o en P.37 ($2$ B0dget a+0e" *a!!..ng O/erat.e it blan5 to carr# for+ard all t*e commitment items re ort or #ou can enter t*e s ecific commitment item for .ng  #u0l.dual Budget   .+ Se+t)r Management  Funds management  Add.e it blan5 to carr# for+ard all t*e data Al *anumeric code for t*e funds center) +*ic* #ou are creating) c*anging) or dis la#ing) or to +*ic* #ou are assigning budget Commitment Item ? Commitment items reflect t*e functional structure of an organiDation in Funds -anagement 'e can eit*er lea.- To access t*e FMM#CO'R transaction) follo+ t*e -enu Pat* belo+) from t*e &AP >as# Access &creen= A++)unt..#!/a!d.)ns Cl)s.

Funds Management – User Manual .

@>KR>&ID8A( to aggregate . @ou define 5e# figures for budgeting in FCustomiDing Document T# e ? >nter a..e it blan5 to carr# for+ard all t*e commitment items re ort or #ou can enter t*e s ecific commitment item for . .e it blan5 to carr# for+ard all t*e data Al *anumeric code for t*e funds center) +*ic* #ou are creating) c*anging) or dis la#ing) or to +*ic* #ou are assigning budget Commitment Item ? Commitment items reflect t*e functional structure of an organiDation in Funds -anagement "e# figure F 'e can eit*er lea.g. distinguis* bet+een t*e 'e can carr# for+ard onl# one budget or +e can carr# for bot* different ledgers Pa#mentt*e Budget Categor# Budget ) Commitment Budget) and Financial Budget) in +*ic* t*e budget data is stored Funds Center ? >nter t*e Funds Center >.eral budget t# es for #our organiDation. @>KR>&ID8KCA:& or A 5e# figure defines a formula b.$ Commitment Budget T*e budget categor# is used to c.Funds Management – User Manual F. ./t.eld Name Budget Categor# ? Des+r. T*e combination of budget .g.F Pa#ment Budget b. 3/2//. B B> B for Initial Budget Carr# for+ard T*e document t# e classifies b.alues e1isting in t*e database. B B&C For Budget &u lement Documents t*e budget entr# document. or lea. It is flagged in t*e document *eader &ender budget t# e ? A0 ? Budget Carr#for+ard '*en setting u #our budgeting rocedures) #ou can define se. Consultanc#C*arges >nter a.)n a.ie+ing t*e numbers e.

g .alues Recei.2 T*e eriod in +*ic* +e recei.e t*e Budget .3 &ender Period F Recei.2t* eriod of 2/.Funds Management – User Manual t# e and budgeting rocess re resents a customerFs ecific definition of budget .er Period F Results T*e rogram calculates t*e residual budget according to t*e s ecified 5e# figure and creates t*e corres onding entr# budget document lines for all F.account assignments t*at matc* t*e selection criteria .er Budget T# e ? A0 ? Budget Carr#for+ard T*e eriod from +*ic* +e are carr# for+arding t*e budget e.st eriod of 2/.

Funds Management – User Manual .

Related Interests