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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes January S, 1965
Attending:
Mr. Bourassa, Chairman
Mr. Kenrick W. I-Iackett
Mr . Allan Aime
Dr. Roy Butler
Mr. Sylvester Coe
Mr. John Davis
Mr. Gordon Grimwood
Mr. Peter Haley
Mr. Thomas Hagan
Mr. Dale Johnson
Mr. John Larson
Dr. William McAnally
Mr. Terence McCracken
Mr. C. W. Miller
Lt. Col. Charle s Moore
Dr. L e hman Nickell
Mr. Edgar Smitll
Mr . William Stauss
Mr. Douglas Stone
The Chairman outlinecl. the p urpos es of th e move of NREC ancl. MCL
personnel from Ar e a B to Area A.
Visit of Brig. General Tillson ancl. party on January 12 wa s :.:-.nnounced.
Lt . Colone l Moore (USAIC'A) announced that high speecl. printers we re
nc;w operating in Buil ciing 9 that classes for instruction in their use
were being conducted. Also that agency communications officers were
coming for a conferenc\! and instruction January 27-29. An invitation
was ..: xtendeu to the FAR's to see a cl.emonstration of this e quipment
?rior to the Communications Officers Course.
Dr . McAnally   a new cycle of annual physical examinations.
Mr. McCracken (Commerce) whether the re had bee n any change
in the mission of the several c lements perman:!ntly locateci at the Spe cial
Facilities Division. This (;.uestion was prornpteci by an e xpr.;: ssc cl. concern
r ;:!garding allocation of space within the facility and othe r matters which
seem. to have been "hanging fire" for quite a time. A gen e ral dis cussion
of the problems inclicatecl that expeciitl.ous decisions. e . g . , on revised
allocations, would be helpful.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, January 22, 1965
Attending:
Mr . Kenrick W. Hackett, Chairman
Mr. Lee Collins
Mr. Allan Aime
Captain Boyd Brownfield
Dr. Roy Butler
Mr . Lee Canfield
Colonel Bruce Caron
Mr. Syl vester Coe
Mr. John Davis
Mr. John DeBardeleben
Mr . Gordon Grimwood
Mr. Peter Haley
Mr. Thomas Hagan
Mr. Walter Handy
Mr. Dale Johnson
Mr. John Larson
Mr . Terence McCracken
Mr. Thomas McEwan
Mr. c. W. Miller
Dr. Lehman Nickell
Mr. Glen Persun
Major Maxwell J. Richards
Mr. Joseph Sahm
DEFCORD AND DEFCON's
Mr. Joseph Sahm gave a briefing on the operation of the DEFCORD system ..
There was general discussion regarding the use of DEFCORD by OCD for
announcing change in DEFCON' s. The agencies expressed a desire to
participate with OCD and OEP to influence a decision to use the system
for this purpose. Although this is a matter within the purview of OCD,
the Chairman stated he would make an effort to bring about the participation
of the interested agencies.
Timing of relocation was also discussed. It was suggested that it might
be an appropriate time to seek a revision of current policy: to have •
meaningful relocation take place automatically in phase with DEFCON' s
rather than to await specific instructions to relocate. The Chairman stated
he would refer the problem to Washington and request that an inquiry be
made at high level.
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MIS-CELLANEOUS
The Chairman announced that a buzzer has been installed at the east
guillotine gate.
Col. Caron announced there would be demonstrations of new high speed
printers on January 25 and 26.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes, January 29, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr . Kenrick W. Hackett
Mr. Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Capt. Boyd Brownfield
Col. Bruce Caron
Mr. John Davis
Mr. John Grady
Mr. Gordon Grimwood
Mr. Peter Haley
Mr. Thomas Hagan
Mr . Walter Handy
Mr. John Larson
Dr.. William McAnally
Mr. Walter McEldowney
Mr. C. W. Miller
Dr. Lehman Nickell
Mr. Douglas Stone
Lt. Col. Jimmy C. Sutton
Mr . Leonard Trager
Future Visits
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February -:z:"- Brig. General Fellows and party of 8
February 8 - Asst.   of Defense (I&L), Honorable Paul R .
Other Subje-cts
Ignatius.
(NOTE: The Chairman announced that special arrangements
would be made to permit FAR's to meet Mr. Ignatius. )
Mr. McEldowney (OCD) made .a few. remarks about testing the Defcord
Syste m for announcement of DEFCON' s.
Mr. Grimwood (FRB) asked if fund s for new and/or improved agency
facilities had actually been i ncluded in the FY 1966 budget. No definitive
aaswer could be given. 1-Iowever, it was assumed to be a departmental
problem.
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Mr. Miller (PO} commented favorably on the briefings presented at the
Communications Officers Conference.
Mr. Handy (Treas.) indicated that Secretary Dillon had used the issuance
of the revised National Plan as an oc.casion to revitalize emergency
planning within the several bureaus of the Treasury Department.
Col. Caron (USAICA) announced the OCD regional Communications
Officers Conference on February 1 - 2 and invited Federal Agency
Representatives to attend.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes, February 5, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. E . R . McKay
Mr. Allan Aime
Capt. Boyd Brownfield
Dr. Roy Butler
Col. Bruce Caron
Mr. Sylvester Coe
Capt. Daniel F. Coogan
Mr. John Davis
Mr. William Elder
Mr. John Grady
Mr. Gordon Grimwood
Mr. Peter Haley
Mr. Thomas Hagan
Mr. Walter Handy
Mr. John Larson
Dr. William McAnally
Mr. Terence McCracken
Mr . Walter McEldowney
Mr. Thomas McEwan
Mr. C. W. Miller
Mr·. Charles Moore
Dr. Lehman Nickell
Mr. Edgar Smith
The Chairman made the following announcements:
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1. Briefing of the Assistant Secretary of Defense (I&L), Mr. Ignatius,
is postponed until February 15.
2. Briefing on Data Transmission Network will be scheduled during the
next 2-3 weeks .
3. Briefing for the new Director, OEP, Governor Buford Ellington,
will be scheduled as soon as possible after confirmation.
4. Move of NREC and MCL personnel is on schedule.
5. Will circulate among FAR
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appeared in the February 1, 1965, issue of Aviation Week & Space Te chnology.
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6. That a briefing on "Switch.tnan" would be appreciated.
Mr. McEldowney (OCD) explained the test use of "DEFCORD for announcement
of DEFCON' s which is scheduled for .eight weeks starting February 21.
Mr. Coe {Agriculture) asked if there were any feedback on the last IEPC
meeting. Mr. Bourassa {OEP), Mr. McEldowney {OCD) and Mr. Davis
{Labor) briefly summarized the meeting and gave their reactions .
Dr. McAnally (PHS) announed that -
1. Aubrey Payne, who was injured some weeks ago, had called by and
would be at work in a few weeks.
2. Carl Chappell and Len Trager are on the sick list.
Mr. Smith {FAA) announced a possible internal FAA exercise here at the
end of the month, and requested information on CIVLOG and Fine Arts
exercises. Mr. Bourassa replied that Mr. Patti {OEP) at the IEPC
meeting had indicated a dry run in April and an exercise liability period
during the latter part of May. Mr. McEldowney {OCD) indicated Fine Arts
is a military parallel to CIVLOG.
Mr. Aime (WB) forecast a warm weekend with no precipitation and offered
to "make book" on it.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes, February 12, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Allan Aime
Dr. Roy Butler
Mr. William Carey
Col. Bruce Caron
Mr. Sylvester Coe
Lt. Col. Rolland Farrell
Mr. Gordon Grimwood
Mr . Peter Haley
Mr. Thomas Hagan
Mr. Walter Handy
Mr. Dale Johnson
Mr. John Larson
Dr. William McAnally
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Douglas Stone
The Chairman made the following
1. That FAR's would in the future be notified when CINCONAp or
higher authority declares a DEFCON 4. Notification, however ,
will not use phrase "DEFC ON 4," but will be limited to, "It is
advisable to monitor news broadcasts/telecasts."
2. The possiblity of providing light lunches in the Area A Cafeteria
through a contract arrangement with a vending machine outfit is
being explored. If it is feasible it will be done.
3.   tour postponed for at least a week.
4. Rumors to the no action has yet been taken in regard
to of support activities provided by elements of
the De partment of Defense . No action will be taken that does not
have full concurrence of Director, OEP.
5. Governor Ellington will probably be "on board" on F ebruary 25.
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6. Meeting of FAR's with Assistant Secretary of Defense Ignatius
cancelled due to the extremely tight schedule.
7. The next briefing will be scheduled in about 10 days; at the time
Jim Derieux brings out the newly assigned broadcast personnel.
Col. Caron (USAICA) announced imposition of minimize on CINCPAG
traffic.
Col. Caron also requested information concerning any evacuees from
Viet Nam who happened to turn up in this area. Support from Welfare
funds is to be made available.
Mr . Aime (Weather Bureau) predicted a "good weekend.
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Mr. Handy (Treasury) offered to make available quantity and cost
estimates of paper required for operation of new DEVPLAN equipment.
Mr. Coe (Agriculture) announced that rabbits would be available for
Easter - despite Drew Pearson.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, February 19, 1965
Mr. J. Leo Bourassa, Chairman
Mr. Lee Collins
Mr . Allan Aime
Mr . Curtis Anderson
Dr . Roy Butler
Mr . WtJliam Carey
Col. Bruce Caron
Mr. Sylvester Coe
Mr. John Divis
CWO William Elder
Mr. John Grady
Mr. Gordon Grimwood
Mr . Thomas Hagan
Mr . Peter Haley
Mr . John Larson
Dr . William McAnally
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Moore
Dr. Lehman Nickell
Maj . Maxwell Richards
Mr . Douglas Stone
The Chairman made the following announcements:
I . A new OEP Circular 9150 . 3 has been issued on the use of DEFCORD.
2 . Contracts are being sought to furnish vending machines in Area "A" to provide
light lunches .
3. The tour for Assistant Secretary of Defense Ignatius, scheduled for Monday,
February 15, was cancelled due to bad weather.
4. A group from Stanford Research Institute is scheduled for an informal briefing
today.
5 . Governor Buford Ellington has bC'e n verified by Congress.
Mr . Aime (Weather Bureau) warned members of the possibilicy of ano1.her bad weekend.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minut es, February 26, 1965
Attending:
Mr. Kenrick W. Hackett,
Mr. Lee Collins
Mr. Allan Aime
Dr. Roy Butler
Mr . Lee Canfield
Mr . William Carey
Colonel Bruce Caron
Mr. Sylvester Coe
Mr. John Davis
Major Stanley Duarte
Mr . William Elder
Chairman
Lt. Colonel Rol-and Far 1' ell
Mr. Gordon Grimwood
Mr. _Thomas Hagan
Mr. Peter Haley
Mr. Dale Johnson
Mr. John Larson
Dr . William McAnally
Mr. Terence McCracken
Mr . Charles Moore
Dr . Lehman Nickell
Major Lowell Payne
Dr. James Pettee
Mr. Joseph Sahm
Mr . Louis Schoonover
Mr .   Smith
Mr . Douglas Stone
Mr. Leonard Trager
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The Chairman announced that a speaker from the Arms Control and Disarmament
Agency was tentatively scheduled for March 17. Further details will be
available next week.
Mr . Haley (GSA) asked for verification of rumors that "Switchman" was .
to leave the installation. Major Duarte (Switchman} confirmed the rumor
and indicated an official announcement would be made shortly.
Dr. McAnally (PHS} asked for verification of the rumor that food was to be
served in Area A and recommended that Mr. Johnson be consulted. Mr. Carey
(C of E) explained that negotiations were underway betwee n the
Midway We lfare Associa tion and seve ral alternative vending machine
operating comP.anie s. Negotiations should be completed shortly. Mr . Johnson
will be consulted.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITI ES DIVISION
Minutes, March 5, 1965
Attending:
Mr. Kenrick W. Hackett, Chairman
Mr. Emerald McKay
Mr. Allan Aime
Mr. Curtis Anderson
Col. Bruce Caron
Mr. Sylvester Coe
Mr . John Grady
Mr. Gordon Grimwood
Mr. Thomas Hagan
Mr. Peter Haley
Mr . Wal ter Handy
Mr. Dale Johnson
Mr. John Larson
Dr. William McAnally
Mr. Walter McEldowney
Mr. Charles Moore
Dr. Lehman Nickell
Mr . Edgar Smith
Mr. Douglas Stone
Lt . Col. Jimmy Sutton
Mr. Leonard Trager
Pas t Vi sits
Tuesday, March 4 - A party of representatives of Press Associations and Publishe rs'
Associations were given a full briefing and tour of the facility. A discussion of
emergency news handling procedures was also conducted.
Future Visits
Wednesday, March 10 - A party of White House news correspondents will receive a
briefing and tour with emphasis on emergency news handling arrangements .
Thursday, March 11 - Governor Buford Ellington, OEP Director; lyir. Franklin Dryden,
OEP Deputy Di rector; Mr. Robert Phillips, Chief, OEP Government Readiness Office
and possibly other key OEP official s will receive briefing and tour.
Wednesday, March 17- The Honorable Archibald S. Alexander, U. S. Arms Control
and Disarmament Agency, will present a special briefing on the topic, "Arms Control
and Emergency Planning." Federal Agency Representatives are encouraged to invite
officials of thei r agencies.
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Announcements by the Chairman
Governor Ellington was sworn in as Director of OEP, a second time, at the White House
yesterday,   4. Reference was made to an article in the Washington Post of March 5
covering this ceremony and quoting the in his laudatory statements concerning
the Governor.
Lunch time messing facilities in Area "A" has received continued study. Plans for
installation of vending machines had been developed. However, a survey performed
by the Midway Welfare Council to determine extent of possible use of such equipment
indicates surprising lack of interest. As a consequence plans are presently being held
in abeyance. The Midway Welfare Council report is available for anyone who would
like to study the matter.
Communications
Col. Caron, Commanding Officer, USAICA, presented a report on DEVPLAN status and
future developments. The cutover date originally scheduled for July 1, 1965, has been
reprogramed for a date later than October 1, 1965. The hardware involved is in place
and available for operation, on call, in an emergency. Federal Agencies should continue
preparedness planning as previously programed. Existing equipment will remain in
operation until after the cutover. USAICA personnel reassignment and employment will
include two persons at each OEP/OCD Region.
Law Libraries at Relocation Positions
Law Libraries at emergency relocation positions were discussed. Comparisons were
made of available materials in such libraries and general sufficiency was discussed.
The Chairman reported that a copy of the U. S. Annotated Code was being procured
for emergency use by the OEP Legal Adviser.
Miscellaneous
Distribution of the following documents was made to the Federal Agency Representatives:
(1) OEP Circular 9150. 3, outlining Defense Coordination Teletypewriter Network
(DEFCORD) utilization.
(2) A Report to the President ... Four Years of Progress in Civil Emergency
Preparedness
The next IEPC Meeting will be held on March 23.
Announcement was made of the showing of a training film, "Anti Personnel Biological
Warfare" a t 1400 hours in the Main Briefing Room.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION.
Minutes, March 12, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Allan Aime
Capt. Boyd Brownfield
Col. Bruce Caron
Mr. Sylvester Coe
Capt. Daniel F . Coogan
Mr. William Elder
Mr. John Grady
Mr . Thomas Hagan
Mr . Peter Haley
Mr. Dale Johnson
Mr . John Larson
Dr. William McAnally
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Miller
Mr . Charles Moore
Dr. Lehman Nickell
Mr. Edgar Smith
Mr. Douglas Stone
Mr . Leonard Trager
The Chairman announced that he had informally met the new Director,
Governor Ellington, and that he had stated his intention to reschedule his
visit within a few days.
Col. Caron announced the result of the telephone test held March 10.
Capt. Brownfield announced the availability of a tape,
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Brainwashing in
Korea.
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It will be run following the FAR meeting on Friday, March 19.
Dr . . McAnally ind.icated that some supervisor s were requiring e mployees to
take sick leave· in order to take physical examinations. This practice must
not be permitted .
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FEDERAL AGENCY REPRESENTATIVES MEETING
. SPECIAL FACILITIES DIVISION
Minutes, March 19, 1965
Attending:
Mr . J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Allan Aime
Capt. Boyd Brownfield
Dr . Roy Butler
Col. Bruce Caron
Mr . Sylvester Coe
Mr . William Elde r
Mr . John Grady
Mr. Thomas Hagan
Mr . Peter Haley
Mr. Dale Johnson
Mr . John Larson
Dr . William McAnally
Mr. Terence McCracken
Mr. Charles Miller
Mr. Charles Moor e
Dr. Lehman Nickell
Mr. Edgar Smith
Mr. Douglas Stone
The Chairman announced the following visits /briefings and other activities:
1. March   1965 - OEP Assistant Director Cosgrove with Mr. Joseph
Keenan, Mr. Harold Roddy and Mr. William Schnitzler.
2. March 24, 1965 - OCD Deputy Director Hanna and party of 6.
3. · April 12 and 13, 1965 - CIVLOG
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Dryrun.
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The Chairman requested reactions to the presentation made by Mr .
on March 17th, and expressions of opinion as to future activities: Should a
speaker be selected primarily because of subject matter to be covered or
because of personal pre-eminence? Consensus seemed to be that subject
matter was more important.
Dr . Butler reported briefly on Region 2 meeting at which confusion in roles
of OEP and OCD at regional level seemed 'very evident . A discussion
regarding Nudet reporting, damage assessment, etc. , followed.
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FEDERAL AGENCY REPRESENT A TNES MEETING
SPECIAL FACILITIES DIVISION
Minutes, March 26, 1965
Attending:
  E. R. McKay, Chairman
Mr . Lee Collins
Mr. Allan Aime
Mr. Curtis Anderson
Capt . Boyd Brownfield
Dr. Roy Butler
Col. Bruce Caron
Mr. Sylvester Coe
Mr. John Davis
CWO William Elder
Mr. John Grady
Mr . Thomas Hagan
Mr. Peter Haley
Mr. Walter Handy
Mr. Dale Johnson
Dr. William McAnally
Mr . Terence McCracken
Mr . Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Dr. Lehman Nickell
MaJ. Maxwell Richards
Mr . Leonard Trager
Chairman's Announcements
Pas t Visits:
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March 25, 1965: Mr. Patrick Boyle of the Federal Aviation Authority
visited the installation for briefings and discussion of FAA
at the installation.
Visits by OEP Assistant Director Cosgrove, scheduled for March 22, and
OCD Deputy Director Hanna, &cheduled for March 24, were cancelled .
Both visits will be rescheduled for later dates.
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Future Visits:
April 7, 1965: A party from the Interior Department, Bureau of Fisheries,
will visit the installation for briefing and tour.
CIVLOG
Activities during CIVLOG, scheduled for May of 1965, and the "Dryrun" of
CIVLOG, scheduled for April 12 and 13, were discussed. The Chairman
promised to make available the agenda for the "Dryrun" activity and to assist
Federal Agency Representatives in securing copies of the complete, final
CIVLOG document.
IEPC MEETING
Mr. Curtis Anderson, Small Business Administration Representative, gave
a comprehensive report on the lEPC Meeting held on March 23. Status Reports
and the OEP Circular on proposed Preparedness ObJectives, Programs, and.
Reporting were discussed at length. Several FAR's reported that the Manpower
Briefing by Mr. Millard Cass had received much favorable comment .
MISCELLANEOUS
Relocation of the "Switchman" activity has not been finally determined.
Mr. Handy, Treasury Representative, asked about other agency relocation
sites to exchange relocation site information with the Treasury Department.
The officials responsible for Censorship relocation were suggested as a good
source of such exchange information.
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FEDERAL AGENCY   MEETING
SPECIP, L FACILIT IES DIVISION
Minutes, April 2, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. K. W. Hackett
Mr. Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Col. Bruce Caron
Mr. Sylvester Coe
Mr. John Davis
Mr. William Elder
Mr. John Grady
Mr. Thomas Hagan
Mr. Peter Haley
Mr. Walter Handy
Mr. Dale Jchnson
Mr. John Larson
Dr. William McAnally
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Miller
Mr . Charles Moore
:Cr. Lehman Nickell
Mr. E dgar Smith
Mr . Douglas Stone
Mr . Leonard Trager
The Chairman discussed the following:
1: Administrative details of the CIVLOG "Dry-Run'' scheduled for
Aprill2-13. (Those FAR's who C: esired to attend identifieci themselve s .)
2. The possibility of scheduling an ABLE Exercise in conjunction with
CIVLOG in mid -May.
3. · The future visit of Governor E llington.
Col. Caron spoke at length on the inte rim use (1 July 1965 - 1 January 1966)
of DEVPLAN equipme nt and system.
Mr. Aime a good ski ing wee kend.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, April 9, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Allan Aime
Mr. Curtis Anderson
Capt. Boyd Brownfield
Col. Bruce Caron
Dr. Roy Butler
Mr. Sylvester Coe
Mr. John Davis
Mr. John Grady
Mr. Thomas Hagan
Mr. Peter Haley
Mr. Walter Handy
Mr. Dale Johnson
Mr. John Larson
Dr. William McAnally
Mr. Terence McCracken
Mr. Charles Miller
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Leo Morrissey
Mr. Douglas Stone
The Chairman discussed the following:
1. Final arrangements for the CIVLOG "Dry-Run" - method of handling
clearances, name plates., room assignments and other administrative
details.
2. Defense force arrangements will be finalized at a meeting to be held in April
with representatives of Second U.S. Army.
The Chairman also announced that Captain Boyd Brownfield has received orders
to Viet Nam, effective in July.
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FEDERA_ AGENCY REPRESENTATIVES •• .LEETING
SPECIAL F AGILITIES DIVISION
Minutes, Apri116, 1965
Attending:
Mr. Kenrick W. Hackett, Chairman
Mr. E. R. McKay
Dr. Roy Butler
Mr. William Carey
Mr. Sylvester Coe
Mr. John Davis
Mr. Walter Handy
Mr. Dale Johnson
Mr. John Larson
Dr. William McAnally
Mr. Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Joseph Sahrr..
Mr. Douglas Stone
The Chairman r emarked on the following:
1. The CIVLOG "Dry-Run."
2. Finalization of arrangements for emergency deployment of
a military unit in defense of this installation.
Mr. McEldowney suggested an additional slide to improve the fallout
portion of the May CIVLOG briefing.
Mr. Handy stated some dissatisfaction with the PA System in the Main
Briefing Room: that sound qualities from Studio C on 12-13 April
(CIVLOG "Dry-Run") were poor. Mr. Sahm indicated that a study would
be made to improve the quality.
Mr. McKay announced the availability of the firing range for private use.
The Chairman, at the suggestion of Mr. Davis, agreed to attempt to
procure additional copies of the basic assumptions   for Nonmilitary
Planning. "
Mr. Johnson announced that a r ecent inspection of food service facilities showed
a very high level of compliance with regulations. A written report will be
issued.
Mr. Davis requested that the possibility of establishing an installation
barbershop be reopened and further explored. WVAO will make further inquiries.
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FEDERr • ..J AGENCY REPRESENTATIVE .. J..-iEETING
SPECIAL F AGILITIES DIVISION
  April 23, 1965
Attending:
Mr. J .. Leo Bourassa, Chairman
Mr. Lee Collins
Mr . Curtis Anderson
Dr. Roy Butler
Mr. William Carey
Colonel Bruce Caron
Mr. Sylvester Coe
Mr . John Davis
CWO William Elder
Mr. Peter Haley
Mr. Walter Handy
Mr. Dale Johnson
Mr. John Larson
Dr. William McAnally
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Miller
Mr. Leo Morrissey
Dr. Lehman Nickell
Mr. Douglas Stone
Mr. William Wright
. .
Copies of the basic assumptions "Guidance for Non-Military Planning" were
distributed to the FAR' s.
The following announcements were made by the Chairman:
1. The DOD visit, scheduled for this date, was canceled. Mr. Cosgrove and
party have rescheduled visit for sometime next week.
2 . There has been a . postponement of one day in the opening date of CIVLOG,
to be held in May; the Exercise dates are now from May 18 - 21 inclusive.
The Chairman reported on the Intelligence Lecture given on April ZZ i n the
Executive Office Building.
Colonel Caron gave a short briefing on the new requirements of DEVPLAN
regarding change in equipment to l;>e at relo sites, Mr, McCri:lcken made
mention of the difficulties experienced with OCD communications capabilities in
the Regions and inquired whether Col. Caron could give a definite answer ae to
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when USAICA would be taking over communications in the Regions.
Colonel Caron advised that the change-over is now in process and will be com-
pleted in the not too distant future .
Mr. Carey reported on Captain Brownfield's ·port call date of July 12 and that
his replacement, Lt. Col. Ewing, would probably be reporting sometime in
June.
Mr. Wright gave the week end weather report: possibly ·scattered shower activity
for Friday night and   ·
Dr. McAnally had no special report to give at this meeting.
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FEDERAL AGENCY REPRESENTATIVES M     T i t \ ~
SPECIAL FACILITIES DIVISION
Minutes, April 30, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. E. R. McKay
Mr . Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Mr. William Carey
Col. Bruce Caron
Mr . Sylvester Coe
Mr. John Davis
Mr. Thomas Hagan
Mr. Peter Haley
Mr. John Larson
Dr. William McAnally
Mr. Charles Miller
Mr. Charles Moore··
Mr. Leo Morrissey
Mr . Paul Sundberg
Visits
No visits are scheduled for the immediate future.
Announcements by the Chairman
1. Switchman ProJect has moved out of Building 6 as planned. Final departure
arrangements are being made.
2. Space allocation is being reanalyzed as reported earlier . Specific attention
is being devoted to the space arrangements required by the Office of Defense
Resources .
3. New transportation vehicles, including buses and limousines, are operating
well. New buses will soon be fully in operation.
4. A committee has been studying the source and utilization of electricity a t
installations such as this. Mr. Hackett has represented the Special Facilities
Division in committee deliberations. A report will be made at a later time
on committee findings.
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5. Second Army responsibility in emergency security is undergoing continuing
analysis .
6. Revolutionary activity in the   Republic is being closely followed.
Federal Agency Representatives are urged to keep themselves abreast of
further developments.
7. The earthquake in the Region 8 area appears to have caused considerable
damage but little loss of life. It has not yet been determined, to our
knowledge, whether assistance will be provided under Public Law 875.
8. The Main Briefing Room is being analyzed for reorganization and improve-
ment. It is hoped that improvements will include a better sound s ystem,
more optimum seminar capability, a better policy making atmosphere,
and greater capability for closed circuit television of Main Briefing Room
activities .
Exercises
PARMEX
Mr. McKay briefed the group on PARMEX Plans. Phase I of PARMEX, an
exercise in Program Analysis for Resource Management, will be held
May 3 and 4 at this installation. Except for a short period on the evening
of May 3, the exer ci se will take place in Building 405, Area A. The
evening session on May 3 will be held in Building 3, Area B. This is
the first of five phases planned for PAR.MEX. Mr. Anderson, Small
Business Administration, gave an excellent explanation of PARM, including
its purposes, uses, and limitations. Following Mr . Anderson's remarks,
there was a long discussion by the Federal Agency Repre sentatives concern-
ing PARM. Representatives were unanimous in the.ir recognition of the
worth of the pro;ect and JOined in complimenting Mr. Anderson on his
presentation.
CIVLOG
Relocation activities of Exerci se CIV LOG will take place May 18 through
May 21. OEP Regional Directors will arrive at the installation on the
evening of May 17 to take part in exercise activity. Governor Ellington
is expected to visit the installation during the exercise period, but the
date of his visit has not become definite. The detailed schedule of
activities is not yet available, nor has a final list of participants been
submitted.
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OEP Direction and Guidance
Mr. Oa vis of the Labor Department requested information on the issuance of
the OEP Circular entitled System for Development of Civil Emergency
Preparedness Objectives and Programs · issued in draft on January 26, 1965.
The circular, issued with IEPC Paper No. 32, changes the semiannual reporting
by Federal Agencies to annual reporting. Mr. Davis pointed out that early
issuance of the circular would be helpful to those with reporting responsibilities.
Agency Representatives who attended the !EPC Meeting on April 27, 1965,
discussed IEPC Paper No. 34 dealing with General Procedures .For Planning
The Management of National Resources For A Time of National Emergency.
It was agreed that this paper would constitute valuable reading. The Special
Facilities Division agreed to secure copies of the paper for issuance to FAR's.
Miscellaneous
The new Security Pass System i s in final stages of.development. The System
includes a block designation of numbers according to Federal Agency, with
numbers indicating official rank.
Mr. Dale Johnson, Sanitation Officer, is attending a course at Howard University
on "Sanitation Practices."
Good progress was reported by Dr. McAnally on annual physical examinations.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPEClAL FACILITIES DIVISION
Minutes, May 7, 1965
Attending:
Mr. J . Leo Bourassa, Chairman
Mr. Steve Smith
Mr. Thomas Hagan
Mr. Allan Aime
Mr. Curtis Anderson
Capt. Boyd Brownfield
Col. Bruce Caron
Mr . William E l der
Mr . John Grady
Mr . Peter Haley
Mr. Dale Johnson
Dr. William McAnally
Mr. Terence McCracken
Mr . Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Edgar Smith
The Chairman made the followl.ng announcements:
The Annual School Survey Form for parents employed by the Federal
Government has been permanently revised for use of employees of thi s
installation. Since the form that is provided by the schools is used for
employees of other than this installation, children will continue to bring
it home. Employees of this location will bring in that form and exchange
it for the revised form. This revised form has been approved by school
officials ,and the Dept. of Education, HEW.
As of Monday, May 10, the Corps of Engineers will start taking colored
pictures for use in making new badges for the revised badge system. NREC
is rescheduled for Wednesday, May 12, immediatel y after the lunch period.
CIVLOG sched'-!les will be printed here and distributed. The schedules
will include information about transportation, billeting, messing, etc.
CIV LOG Exercise Books are available for FAR
1
s and can be obtained
from Steve Smith.
Go?. Ellington will be here for the opening intelligence briefings on May 18
and again on May 20 for a summary statement. This schedule is tentative.
Mr. Hackett anJ Mr . Collins are in Washington today, May 7 , attending a
meeting at DCA to disctlss rede sign of the Main Briefing Room.
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FEDERAL AGENCY   MEETING
SPECIAL FACILITIES DIVISION
\
Minutes, May 114, 1965
Attending:
Mr. K. W. Hackett, Chairman
vrfr. E. R. McKay
Mr. Allan Aime
Mr. Curtis Anderson
Capt. Boyd Brownfield ,
Dr. Roy Butl er · ·
Col . Bruce Caron
Mr. Syl vester Coe
Mr. John Grady
Mr. Thomas Hagan
Mr. Walter Handy
Mr. Dale Johnson
Mr. John Larson
Dr. William McAnally
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Visits
Visits las t week included:
Wednesday- May 12: Bureau of Budget, Mr . E. Charles Woods, Defense
Coordinator, and party of four. Mr. Walter R. Peterson
and Mr . John F. Bruton of the Office of Chief Engineers,
DOD, were also briefed at this time.
Thursday - May 13: Department of State,General Charles M. Baer and party
of three . This group from the State Department also
conferred with local personnel on communications
matters.
Announcements by the Chairman
1. Plans for future re-organization of the Main Briefing Room continue under
development. Requirements are being discussed with DCA officials.
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2. The electricity source study discussed in earlier. meetings is continuing.
Electrical production at this installation stands up well under committee
consideration.
3. Department of Army security services for emergency periods has progressed
to the point where responsible command officials have been briefed on the
requirement.
Exercises
PARMEX: Mr. Grady reported that PARM Exercise Phases I and I I have
been completed with good results. Other participants attending the meeting
agreed with this assessment. Phase I II of PARM Exercise will probably
be held at this installation June 3 and 4.
CNLOG: CIVLOG activity and scheduling w   ~ discussed in detail. Overall
dates and times remain substantially the same as previously reported. A
dry run on required briefings will be held at 10 a. m. Monday, May 17.
Gov. Ellington is expected to arrive early on the first day of the exercise.
Schedules, participant lists, and instructions will be available in handout
form, as previously discussed.
Budgetary Considerations
Independent Agency budget hearings were discussed, including the findings of the
Committee on Appropriations of the House of Representatives. Analysis included
possibility of reduction in force for Agencies involved, increased capabilities
indicated in such fields as Communications, and the overall effect of budget
findings on the preparedness program.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, May 28, 1965
Attending:
Mr. Kenrick W. Hackett, Chairman
Mr. Curtis Anderson
Dr. Roy Butler
Mr . William Carey
Col. Bruce Caron
Mr. Sylvester Coe
Mr. John Davis
Mr. William Elder
Mr. John Grady
Mr. Thomas Hagan
Mr. P eter Haley
Mr. Walter Handy
Dr. William McAnally
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Miller
Mr . Charles Moore
Dr. Lehman Nickell
Mr. Edgar Smith
Mr. Douglas Stone
Mr. William Wolfe
The Chairman:
1. Announced the month of June to be a liability period for an ABLE
Exercise.
2. Stated his opinion t h   ~ contemplated trips to NORAD HQ should be
deferred for several months, until the facility is nearer completion.
3. Briefly discussed Senate hearing on funding.
Col. Caron announced that a test of the Successor Locator System is
scheduled for June 7.
Mr. Carey requested that FAR
1
s inform him (Ext. 5430 or 5783) when
there is to be no office c overage either by the agency representative or
by a secretary; the purpose: to expedite mail delivery.
Mr. Handy:
1. Introduced a colreague, Mr. William Wolfe·, Jr.
2 . Di s cussed a proposal concerning maintenance of cash stockpile at SFD.
FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes, June 4, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Allan Aime
Mr . Curtis Anderson
Capt. Boyd Brownfield
Dr. Roy Butler
Col. Bruce Caron
Mr. Sylvester Coe
Mr. John Davis
Mr. William Elder
Mr. John Grady
Mr. Thomas Hagan
Mr. Peter Haley
Mr. Dale Johns on
Mr. John Larson
Mr. Terence McCracken
Mr. McEldowney
Mr. Charles Miller
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Edgar Smith
Mr. Douglas Stone
Mr. William Wolfe, Jr.
The Chairman:
1. Discus sed his coming visit to Regions 5 and 6.
2. Announced the ABLE Exercise scheduled for June would be a minimum
of 24 hours duration.
Col. Caron announced that the Telephone Test on June 2 had taken 30
minutes to complete; about "par" for the course.
Capt. Brownfield announced that his successor, Lt. Col.   is to
arrive about June 15 and new Chief of M&O Division about July 1.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, June 11, 1965
Attending:
Mr . J. Leo Bourassa, Chairman
Captain Boyd Brownfield
Colonel Bruce Caron
Mr. Sylvester Coe
Mr . John Davis
Mr. Thomas Hagan
Mr. Peter Haley
Mr. Dale Johnson
Mr . John Larson
Dr. William McAnally
Mr . Walter McEldowney
Mr. Leo Morrissey
Mr . Douglas Stone
Lt. Col. Harold N. Whitfield
Mr . William Wright
Chairman's Announcements:
Past Visits:
June 10, 1965: Mrs. Jane Hanna, OCD Deputy Director and other officials of
OCD visited the installation for briefings and tour. Mr. George Grace,
Director of Region 7, also visited on this date.
Future Visits:
A group of Veterans Administration Department Heads will visit the installation
for a briefing a!ld tour on June 15.
A visit has been tentatively scheduled by a group of Treasury Department
Officials for either June 23 or 24. More information will be available as
soon as the date is firm.
The Chairman's visit to NORAD, scheduled for the week of June 2 1- 25, has
been postponed to some future date due to several other activities that have
been programed for that period.
Colonel Caron introduced his new Deputy, Lt. Col. Harold Whitfield
Dr. McAnally announced his plan to leave around the first of July and suggested
that any annual physicals that are pending should be completed prior to his de-
parture. Dr. Zigler will be Dr . McAnally's replacement and is due to arrive the
first of August. In the meantime, coverage will be provided the Hospital by
Doctor William Crawford and Dr. Dennis McCarty.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
June 18, 1965
Attending:
Mr. Kenrick W. Hackett, Chairman
Mr. Emerald R. McKay
Mr. Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Mr. Lee Canfield
Mr. William Carey
Colonel Bruce Caron
Mr. Sylvester Coe
Mr. John Davis
Mr. William Elder
Mr. Walter H_andy
Mr. Dale Johnson
Mr. John Larson
Dr. William McAnally
Mr. Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Mr. Leo Morri.ssey
Dr. Lehman Nickell
Mr. Douglas Stone
The Chairman made the following announcements:
1. A party of seven Veterans Administration officials visited tf1e .installation
on June 15 for briefings and tour. Mrs . McWilliams, Secretary to
Governor Tootell, Farm Credi t Administration, was here and joined the
Veterans group for briefings and tour.
2. The visit by the OEP Director is being planned tentatively for Tuesday,
June 22. Plans include an arrangement for the Dir ector to meet with
Federal Agency Representatives late ·that day.
3. Mr. Handy, Treasury Representative, has just returned   r ~ m attendance
at the Naval War College, Newport·, Rhode Island. He will brief the FAR
group on Friday, June 25 concerning the pertinent course material.
Exercises
Cancellation of plans for ••Exercise JUNIPER
11
was made necessary by budget
and workload problems . A General Memorandum covering this cancellation
is being issued. The Exercise is being rescheduled for a later date.
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Preliminary reports indicate good performance of the telephone test on
June 17.
A meeting on " Exercise REX 6s•• is scheduled for June 2.8 in Washington.
Space
Space allocation and relocation personnel ceilings are still under consideration.
There are indications of information being available in the near future.
Several Federal Agency Representatives indicated the importance of an early
res elution.
Miscellaneous
Mr. Hagan is attending the DASA Weapons Course at Albuquerque, N. M.
The Midway Welfare Association dance will be held at the American Legion
Building in Berryville o ~ the evening of June 19.
Mr. Leonard Trager continues to be bothered by physical ailments and is being
retired. He is at his home in Front Royal.
Senate Appropriations   o m m i t ~ e e markup on the OEP budget is expected during
the week of June 2.1.
The Special Facilities Division will procure a number of copies of OEP
Circular 8500. 4A entitled "Designation of Federal Claimant Agencies for
Emergency Preparedness Planning" sufficient to cover dissemination to all
Federal Agency Representatives.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes , June 25, 1965
Attending:
Mr . J . Leo Bourassa. Chairman
Mr. Kenrick W. Hackett
Mr. Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Mr. Sylvester Coe
Mr. John Davis
Mr. Peter Haley
Dr. William McAnally
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Douglas Stone

The Chairman invited FAR ' s to a showit)g of a film on Viet Nam.
Mr. Haley announced issuance (and distribution) to depar tments and agencies
of the "Code of Emergency Federal Regulations . "
Dr. McAnally requested the issuance of a General Memorandum concerning
special dietetic requi r ements of permanently assigned personnel. A
general discussion led to the conclusion that a broader approach should
be taken and that medical information should be solicited concerning all
personnel with emergency ass i gnments . A questionaire or check list will
be drafted and consideration will be given to requesting Gov. Ellington
to issue some kind of document seeking special but limited information
on the health of all cadre membe r s. Coordination will be through appr opriate
OEP channel s .
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION'
Minutes, July 2, 1965
Attendins:
Mr. J . Leo Bourassa, Chairman
~ r   E. R. McKay ·
Mr. Allan Aime
Dr. Roy Butler
Mr. William Carey
Col. Bruce Caron
Mr. Sylvester Coe
Mr. John Davis
Mr . Thomas Hagan
Mr . Walter Handy_
Mr. Dale Johnson
Mr. John Larson
Mr. James Mason
Dr. William McAnally
Mr. Walter McEldowney ·
Mr . Charies Miller
Mr. Charles Moore
Mr. Leo Morrissey
Dr. Lehman Nickell
Mr. Edgar Smith
Mr. Douglas Stone
Visits and Tours
Completed:
Tuesday, June 29 - A small group from the Interior Department was given a
briefing and tour. They also worked in their assigned area
for a short period.
Future:
Wednesday, July 7 - Briefing and tour for Treasury Department officials,
Mr. CharlesA. SullivanandMr. Bradley H. Patterson, Jr .•
Assistants to the Secretary.
Thursday, July 8 - Briefing and tour for Lt. Gen. Compton, Air Force Deputy
Chief of Operations.
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Announcements by the Chairman
1. Mr. Dwight McCallum will brief the next meeting of the Federal Agency
Representatives on "Censorship Plan.s."
2. Mr. James I. Mason, new Chief of the Maintenance and Operations Division,
Western Virginia Area Office, was introduced to the group.
3. Dr. Zigler will eventually replace Dr. McAnally who is retiring. For the
present, the Public Health Service will cover this assignment on a rotation
basis.
4. The next meeting of the IEPC will be held on July 13.
5. Holiday routine will be observed on Monday, July 5, in lieu of the legal holiday
on July 4.
6. The small booklet entitled "Emergency Handbook for OEP Personnel, " published
by the Office of Emergency Planning, has received favorable comment from
several Agency Representatives. A sufficient number will be procured to allow
distribution to all FAR's.
Budget
The Chairman analyzed emergency planning budget developments for the group,
comparing markup figures from both House of Representatives and Senate
Appropriation Committees.
Oriefing on Global Strategy
Mr. Walter Handy presented a briefing and l ed a group discussion on the general
subject of "Global Strategy." Mr. Handy, who recently attended a two-week
course at the Naval War College, summarized the more important course materials
and gave his own thoughts concerning the i ssues raised. Federal Agency Representa-
tives unanimously stated their thanks to Mr. Handy and their approval of this type of
discussion.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DNISION
Minutes, July 16, 1965
Attending:
Mr. J . Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Emerald R. McKay
Mr. Allan Aime
Dr. C. H. Boettner
Mr. William Carey
Mr. Sylvester Coe
Mr. John Davis
Mr. John Grady
Mr.   h o ~ s Hagan
Mr. Walter Handy
Mr. John Larson
Mr. Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Mr. Edgar Smith
Mr. Douglas Stone
Lt. Col. Harold Whitfield
The Chairman made announcements and led discussions concerning the following
subjects:
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1. Visits and tours, both completed and projected.
2. Current readiness devel opments in progress.
3. Agency personnel listings and the allied problem of space allocation.
4. Future test and exercise activity, including a report on National Exercise
Plans.
FEDERAL AGENCY REPRESENTATIVES MEETINd
SPECIAL FACILITIES DIVISION
Minutes, July 23, 1965
Attending:
  Kenrick w. Hackett, Chairman
  Emerald McKay
Mr . Curtis Anderson
Mr . Sylvester Coe
Hr . \-Ia! ter Handy
Hr. John Larson
Hr. James Mason
Hr . Walter McEldowney
Mr. Thomas McEwan
Hr . Charles Hiller
Mr. Charles Moore
Dr . Lehman Nickell
Mr. Douglas Stone
Lt . Col . Harold Whitfield
VISITS AND TOURS
Como lcted:
---L.
Hcdncsday, July 21 - Lt . Col. Cross, Hilitary Aide, and
party of six
Future:
Tuesday, July 27 Party from Justice Department, including
three Assistant Attorneys General
Wednesday , July 28 - Secretary of Commerce .John -:f.. Connor
and party
CE11ENTS
1. The Emergency Broadcast i ng System monthly test will be
conducte d at thi s installation on August 2 .
2. The new improved pass will become effective this date.
Issuance of new passes will be started at hours.
3. A farewell party honoring Col. Bruce Caron will be held in
the Cafeteria at 10 o ' clock on Friday , July 30. All Federal
Agency Representatives are invited to attend. A live
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televised program honoring Col. Caron will be shown on Channel 2
at 3:30 p.m. this same date. The daily news program at 1500 hours
will be canceled to permit this live showing .
4 . The Federal Agency Representatives Meeting o n Friday , July 30,
will be held at 9:00 a.m.
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FEbERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes , July 3o , 1965
;
Attending:
Hr. Kenrick W. Hackett, Chairman
Mr . Emerald McKay
Dr. Roy Bu tler
Col . Bruce Caron
Mr . Sy lveste r Coe
~ 1 r . John Davis
Lt . Col . Amos Ewing
Hr. Thomas Hagan
  ~ r • \v a 1 t e r H an d y
Mr . Terence McCracken
Mr. Walter McEldowney
Mr . Thomas McEwan
Mr . Charles Miller
Dr. Lehman Nickell
l'1 r . Edgar Smith
Visits and Tours
Tuesday, July 27
Wednesday , July 28 -
A party from the Just ice Departmen t,
including three Assistant Attorneys
General, received briefings and tour.
Secretary of Commerce John T . Connor
a nd party of seventeen received briefings
and toured the facili ty. Mr . McCracken
r e ported very favorable commen ts from the
Secretary.
Emergency Issuance of Money
The proposed plan for emergency issuance of money by the Treasury
Department will be implemented by positioning a safe in a protected
vault in the near future . Instructions have been circulated to the
Agency Defense Coordinat ors . A copy of these instructions will be
made a vailable to the Feder a l Agency Representatives at the next
Federal Agency Represen t atives Meeting . ·
Agency Personnel a nd Space Allocation
Agency eme rgency pe rsonnel allocation is bei ng approached on a n
individual agency bas is • . Personnel from the Government Continuity
Di v ision are already conferring with the different Federal Agencies
to f inalize allocations . final app r Gval for space allocations
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should quickly follow the completion of the discussions on
personnel. The approval of   allocation should also
allow expeditious handling of agency personnel pass issuance.
It is hoped that all of these arrangements will be completed
well in advance of the fall exercise.
Colonel Caron's Departure
This is the last active duty day for Col . Bruce Caron, Commanding
Officer, USAICA. The Chairman reminded the group of the special
occasions honoring Col. Caron , covered in previous FAR minutes.
Federal Agency Representatives expressed their esteem for
Col, Caron and their best wishes for his retirement future .
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES 01VJS10N
Minutes, August 6, 1965
Attending:
Mr. Kenrick W. Hackett, Chairman
Mr. Emerald McKay
Mr. Allan Aime
Dr. Roy Butler
Mr. Sylvester Coe
Lt. Col. Amos Ewing
Mr. John Larson
Mr. Terence McCracken
Mr. Thomas McEwan
Mr. Charles Miller
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Wallace Oliver
Mr . Joseph Sahm
Mr. Douglas Stone
Future Visits and Tours
Monday, August 9 The Deputy Chief of Air Force Chaplains for orientation
and discussion of emergency Chaplain replacement.
Thursday, August 12 - The District Engineer, U. S. Army Engineer District,
Baltimore, for briefing and tour.
Announcements
1. The Commanding Officer of the Emergency Ground Defense Unit met with SFD
representatives for discussion of support responsibilities on Thursday, August 5.
2. A conference between OEP Regional test officials and OEP Program Evaluation
officials will be conducted in Area A during the period August 9 through August 11.
On- site transportation will be provided by the Corps of Engineers.
3. Funds for the vehicular maintenance building are now available. It is hoped that
construction can be completed prior to the onset of winter weather.
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4. Plans for the Main Briefing Room redesign are developing. Mr. Lee Collins
attended a meeting with Defense Communications Agency personnel this week
and clarified certain requirements.
5. Cost estimates on the Emergency Action Console have been submitted by the
Defense Communications Agency. Recommendations concerning balance
between requirements and fund availability will be developed by the Special
Facility Division in the next few days.
6. Implementation of the plan for emergency disbursement by the Treasury
Department has been postponed due to illness of an official involved. Federal
Agency Representatives should coordinate administrative arrangements
directly with the Treasury disbursing officer.
7. House-Senate conference committee appropriation recommendations have
been completed, with results favorable to the Office of Emergency Planning.
8. Mr. Glenn V. Gibson, Deputy Assistant Secretary, OSD, Installations and
Logistics, conferred with SFD representatives on Wednesday, August 4.
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FEDERAL AGENCY REPRESENTATIVES M   ~ T I N G
SPECIAL F AGILITIES DIVISION '
Minutes, August 13, 1965
Attendees
Mr. J. Leo Bourassa, Chairman
Mr. K. W. Hackett
Dr. Roy Butler
Mr. Sylvester Coe
Mr. John Davis
Mr. John Larson
Mr. Terence McCracken
Mr. Charles Miller
Mr. Charles Moore
Lt. Col. Harold Whitfield
The Chairman noted the visit on August 12 of the new Baltimore District
Engineer (Lt. Col. Rhea) together with the new SSS Defense Coordinator
(Col. Kossa) and the visit on August 13 of the Commanding General,
Ft. Belvoir (Maj. Gen. Clarke).
Mr. Davis remarked on the IEPC Meeting of August 10.
It was announced that a few copies of the new REX issuance would shortly
be available for loan to FAR's.
Mr. Stone paid high compliments to the new draft OEP Regional Operations
Manual. Said it was the best document OEP had issued in recent years.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DNISION
Minutes, August 20, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Dr. Roy Butler
Mr. Sylvester Coe
Mr . John Curran
Mr. John Grady
Mr. Thomas Hagan
Mr. John Larson
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Douglas Stone
Lt. Col. Harold Whitfield
Mr. William Wright
ANNOUNCEMENTS
1. The Chairman explained recommended expenditures in communications support
for Operational Information Processing Center, Main Briefing Room, Secretariat
and National News Center. Recommendations were to be discussed by Mr. Hackett
with DCA later in the day.
2. The Chairman also reported on establishment earlier in the week of a Planning
Board for the purpose of discussing long- range requirements for construction
and support at the site. The Board will be composed of representatives from
NREC, WV AO, USAICA, PHS Health Unit #1 and WHCA and chaired by the
Chief, SFD.
3. Mr. Bourassa announced preparations for dis bursements in an emergency.
4. The Chairman reported all cooking is now being done in kitchen in Area B and
that the kitchen in Area A will retain a capability for use in emergency on
completion of refurbishing now underway.
Colonel Whitfield offered to review new developments in ICA for benefit of Federal
Agency Representatives. Briefing will be held Friday morning, August 27, at time
of regular FAR meeting.
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There was discussion regarding deterioration of new· passes. Mr. Curran said
repairs can be made easily.
In response to question by Mr. Coe, Mr. Bourassa explained gates in Area B are
open at present time to permit running of tests of air system.
Mr . Larson raised the question about enforcement of speed limits on Route 601.
He was advised by the Chairman that limits were being enforced and would continue
to be enforced in the future .
Dr. Nickell requested clarification of OEP procedure in projected decrease in cadres.
Mr. Bourassa explained that the matter is being handled downtown in consultation
with departments and agencies.
Dr. Butler made mention of a few mishaps caused by the frosted glass on corridor
doors and asked for replacement of this glass. Complaint was also made of speed-
ing carts in corridors. Mr. Curran said he would check into both matters.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes, August27, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
~ r   Emerald R. McKay
Mr. Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Mr. Lee Canfield
My. Sylvester Coe
Mr . Griffin Davis
Mr. John Davis
Mr. William Elder
Lt. Col. Amos Ewing
Mr. Thomas Hagan
Mr. Elmo Jensen
Mr. Dale Johnson
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Mr. Leo Morrissey
Dr. Lehman Nickell
Mr. Edgar Smith
Mr. Douglas Stone
Past Visits
Wednesday, August 2.5
Thursday, August 26
Future Visits
Monday, August 30
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Mr. Sylvester Ridge, Bureau of Public
Roads, toured the facility and conferred
with Department of Commerce representatiV.es.
Seven officials from the Federal Aviation
Agency received briefing and tour.
Three officials from the National Aeronautics
and Space Administration will tour the facility.
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Announcements
1. The initial meeting of the site Planning Board was held on Wednesday,
August ZS. Project coverage and Planning Board procedures were
discussed. The next meeting of the Board is scheduled for September 15.
z. The procurement of an Emergency Action Con.sole has moved forward
with concurrence by the Special Facilities Division in a DCA proposal
on console configuration.
3. The Midway Association annual picnic will be held on Saturday,
August Z8 a t 1:00 p. m. in Senseny Park, Winchester .
Exercises
There \.\85 lengthy discussion of OEP and OCD exercise plans. Cancellation
of certain OCD exercises was recognized as the cause of considerable
confusion in the total national exercise picture. There was substantial
agreement that the security classification on OEP exercise material,
including exercise dates, creates a problem for Federal agencies and
makes the development of exercise instructions for field offices much
more difficult. The Chief, Special Facilities Division, will bring these
matters to the attention of the OEP Program Evaluation Office.
DEVPLAN Briefing
Mr. Griffin Davis, USAICA, presented an excellent briefing on DEVPLAN,
including installations, equipment, capabilities, staffing, and procedures.
Problem areas of the separate specific Federal agency relocation sites
were discussed a t l ength. The Chairman and the Federal Agency Representatives
commended Mr. Davis for the briefing and discussion.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIV:SION
Minutes, September 3, 1965
Attending:
Mr. J . Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Allan Aime
Dr. Roy Butler
Mr. Lee Canfiel d
Mr . William Carey
Mr. Sylvester Coe
Mr. John Davis
Mr. William Elder
Mr. Walter Handy
Mr. Dale Johnson
Mr. John Larson
Mr. Terence McCracken
Mr. Walter McEldowney
Mr . Charles Moore
Dr. Lehman Nickell
Mr. Douglas Stone
Col. J. W. Therrell
Lt. Col. H. N. Whitfield
Col. J . W. Therrell, Commanding Officer of USAICA, was introduced.
~  
The Chairman announced that a General Assembly will be scheduled later this
month. The specific date will be announced at the next FAR meeting, Sept. 10.
The fact that the OEP program for additional agency relocation facilities is
apparently to be accelerated was discussed, together with some specclating
and guessing as to possible methods of funding the program.
Exercise REX was discussed. There was a consensus that agency preparations
for the exercise were advancing rapidly.
Mr. Aime provided the latest advisory on HurricareBetsy.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, September 10, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Emerald McKay
Dr. Roy Butler
Mr. William Carey
Mr. Sylvester Coe
Mr. John Davis
Mr. John Devlin
Mr. John Grady
Mr. Thomas Hagan
Mr. Walter Handy
Mr. Dale Johnson
Mr. John Larson
Mr. Terence McCracken
Mr . Waiter McEldowney
Mr. John Mcintire
Mr. Charles Miller
Mr. Charles Moore
Dr . Lehman Nickell
Sgt. Harold Roberts
Mr. Edgar Smith
Col. John W. Therrell
Dr. Isaac Zigler
ANNOUNCEMENTS
1. There have been no visits or tours this week and none are anticipated next week.
2. The general assembly for all site personnel, previously announced, will be held
during the week of September 20 . . General Memorandum No. 65-9 outlines the
assembly schedule and coverage in detail.
3. Definite trends in Exercise REX-66 are not yet available. It is hoped that more
definitive guidance will be available by Tuesday, September 14, when the subject
will be discussed at the IEPC Meeting.
4. The Emergency Broadcasting System was successfully tested during the NIAC test
on Tuesday, September 7.
S. Messrs. John Mcintire and John Devlin, both permanently assigned to the establish-
ment, were introduced to the gro.up.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, September 17, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Emerald McKay
Mr. Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Mr. Lee Canfield
Mr. John Davis
Lt. Col. Amos Ewing
Mr. Thomas Hagan
Mr. Walter Handy
Mr. John Larson
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Mr. Leo Morrissey
Dr. Lehman Nickell
Mr. Glennon Per sun
Mr. Edgar Smith
Mr. Douglas Stone
Col. John W. Therrell
Future Visits
Tuesday, September 21 - Hon. Leonard H. Marks, Director, U.S. Information
Agency, will receive briefing and tour. He will be
accompanied by Governor Ellington, Director, OEP.
Wednesday, September 22 - Lt. General William F. Cassidy, Chief of Engineers,
Department of the Army, and party of approximately
eleven will receive briefing and tour.
Wednesday, September 29 - Major General R. G. MacDonnell, Deputy Chief of
Engineers, Department of the Army, and party of
approximately ten will receive briefing and tour.
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Announcements ·
1. Exercise REX-66 has been approved. Agency participation will be more
clearly defined in a memorandum from Governor Ellington to the agency
heads. Indications are that this installation will be exercised and tested
to a substantial degree.
2. The General Assembly covered by General Memorandum No. 65-9 has been
cancelled. A new general memorandum will reschedule the General Assembly
for a later date.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes , September 23, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Lee Collins
Mr. Allan Aime
Mr. Car 1 Chappell
Mr. Sylvester Coe
Mr. John Davis
Mr. William Elder
Lt. Col. Amos Ewing
Mr. Thomas Hagan
Mr. John Larson
Mr. Terence McCracken
Mr. Walter McEldowney
Mr. Charles Miller
Mr. Charles Moor e
Mr . Steve Smith
Mr. Douglas Stone
Col. John W. Therrell
Several announcements of general interest were made by the Chairman.
The Deputy Chief of Engineer s, Maj . Gen. MacDonnell, will visit on
  29.
The General Assembly will be rescheduled for early November.
An Able Exercise will be· scheduled for October or November.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, September 30, 1965
Attending:
Mr. Kenrick W. Hackett, Acting Chairm.an
Mr. Lee Collins
Dr. Roy Butler
Mr. William Carey
Mr. Sylvester Coe
Mr. William Cook
Mr. Herbert Crawford
Mr. John Devlin
Mr. William Elder
Lt. Col. Amos Ewing
Mr. John Grady
Mr. Thomas Hagan
Mr. Dale Johnson
Mr. Terence McCracken
Mr. Charles Miller
Mr. Charles Moore
Dr. L ehman Nickell
,
Mr. Douglas Stone
Col. John W. Therrell
Dr. Isaac Zigler
The Acting Chairman announced that:
1. Visits Friday morning by Labor, Defense Department representatives,
and others had forced res cheduling oi the regular FAR meeting Thursday
afternoon. ·
2. NASA visitors had visited the installation Thursday morning.
3. Copies of the letter from OEP Director Buford Ellington to heads of
departments and agencies rescheduling REX-66 first phase to May 1966
had been received and copies wQuld be available at the close of t   ~
meeting. He then read Director Ellington's letter for the benefit of t   o s ~
who had not heard it.
4. Complaints had been made of the radio alerting devices in FARs' homes;
those who wished to do so should indicate by raised hands that they
required replacements or repairs. Col. Therrell asked the FARs to
sign their names on a pad he circulated for .this purpose.
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Col. Ewing announced a new employee, Mr. John C. Carson, had joined
WVAO and was being briefed.
Col. Moore announced that FCC had a new Defense Coordinator,
Lee Loevinger, replacing Robert Bartley. Mr. Loevinger also assumed
the FCC membership on IEPC.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, October 8, 1965
Attending:
Mr. Kenrick W. Hackett, Chairman
Mr. Emerald McKay
Mr. Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Mr. William Carey
Mr. Sylvester Coe
Mr. John Davis
Mr. William Elder
Mr. John Grady
Mr. Thomas Hagan
Mr. Walter Handy
Mr. Dale Johnson
Mr. Walter McEldowney
Mr. John Mcintire
Mr. Charles Miller
Mr. Charles Moore
Mr. Leo Morrissey
Mr. Edgar Smith
Mr. Douglas Stone
Col. John W. Therrell
Dr. Isaac Zigler
VISITS AND TOURS
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Past Visits:
Tuesday, October 5 - A party of twelve officials from the Federal
Aviation Agency visited the establishment and
participated in discussion of mutual operational
problems.
Future Visits:
Tuesday, October 12 - A group of ten Air Force officers will visit
and confer with officials from the Special
Facilities Division.
•'
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ANNOUNCEMENTS
l. The Special Facilities Division has disseminated copies of The Manual
for Regional Emergency Operations to all Federal Agency Representatives.
2. Vaccine for influenza innocul ation should be available within the next week.
3. Mr. John DeBardeleben, former FCC agency representative, is a t home
following hospitalization.
MEETING DATE
The Chairman encouraged discussion of the most opportune time and date fo r
the FAR meeting. It had been suggested that Thursday afternoon would be
more advantageous to the majority of the FAR's. Discussion indicated that
the present Friday morning meeting time is acceptable to more participant s
than any other suggested a lternate.
C OMM UNICAT IONS
Col. Therrell discussed the OCD regional communications functions whi ch
have been acquired by USAICA. He indicated that further study will be
necessary to definitely assign the organizat ional responsibility and promulgate
the operational plans . No modification in service is invol ved.
New plans are being developed for repair and replacement of radio alerting
devices . User responsibility for any required exchange of devices is being
considered. The Commanding Officer of USAICA will report further on his
findings .
A revised issuance of the unclassified telephone directory (Key Personnel} is
being developed.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, October 15, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
M-r. Kenrick W. Hackett
Dr. Roy Butler
Mr. William Cook
Mr. John Davis
Mr. John Grady
Mr. Thomas Hagan
Mr. Dale Johnson
Mr . John Larson
Mr. Charles Miller
Mr. Charles Moore
Mr . Leo Morrissey
Dr . Lehman Nickell
Mr . Edgar Smith
Mr. Douglas Stone
Mr. Paul Sundberg
Col. John W. Therrell ·
Dr. Isaac Zigler
The Chairman:
1. Announced the probability of a visit the 4th or 5th of November
of the new Under Secretary of Commerce for Transportation.
2. Recalled that an ABLE Exercise will be held later this month.
3. Highly commended the new State Department issuance, "Emergency
Preparedness  
4. Indicated that the possibility of modifying or replacing alert receivers
is being explored.
Col. Therrell announced that a new "Not to be Removed fr.om Installati.on"
Telephone Directoryis under development.
Mr. Miller initiated a discussion on emergency planning.
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Mr. Grady:
1. Invited FAR's to attend the NREC Staff Meeting on October 20 when
Mr. Cox will discuss the programming of the new arc.
2. Announced a visit by NREC Executive Reservists on October 27.
Dr . Zigler announced the availability of flu vaccine.
Dr. Butler expressed the need for a list of relocation sites. The
possibility of developing "selective lists" to meet the requirements
of individual departments was discussed. Contact will be made with
Ed Cox to explore this possibility.
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FEDERAL AGENCY REPRESENTATIVES MEET::NG
SPECIAL F.A.:::.:.4TlES DIV.::SION
M.!.nutes, October 22, 1965

Mr. J. Leo Bourassa, Chairman
Mr . Kenric k W. Hackett
Mr. Allan Aime
Dr. Roy Butler
Mr. Sylvester Coe
Mr. John Davis
Lt. Col . Amos Ewing
Mr. John Grady
Mr. Thomas Hagan
Mr . Wal ter Handy
Mr . Charles Miller
Mr. Charles Moore
Dr. Lehman Nickell
Mr. Edgar Smith
Mr. Douglas Stone
Mr . Paul Sundberg
Col. John W. Ther rell
Dr . Isaac Zigler
The Chairman announced that the vi sit of U: der   c.f Co mmerc e
Collins and Boyd has been to November 9.
Grady stat e d that 5 or 6 NREC E xe.::ut:ve Reserv::. s ts were expec ted t o
vi sit the faciEty on October 27.
Dr. Butler stated that the bri efi:'lg/tour gi ven Mes srs. Stevens a .tld Grannan,
DHEW, en Oc tober 2 1 was very well received.
Col. Therrell reported that Alert Rece:vers apparently worked fairly well
in the recent exercise. Improvement i n op eral:ivl"- will continue to be s ought .
Col. Therrell also stated that the c asr. ade system i-, being restudi ed with
a view to improvement, and also anno•.:.::tccd that an unclassified telephone
directory is in draft.
There was some "constructive" cr:i.tici sm of the ·-: afeteria operati on (consult
with Mr . Stone for details) .
Mr. Handy expressed the desir e that the mi:-:::.:f:t<:; d FAR Meeth:.gs be in
more detail . (NOTE: The Executive Sec retary 'Vi ll attempt to (;om ply with
this request .)
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, October 29, 1965
Attending:
Mr. J. Leo Bourassa, Chairman
Mr. Lee Collins
Mr. Sylvester Coe
Lt. Col. Amos Ewing
Mr. Gordon Grimwood
Mr . Thomas Hagan
Mr. Walter Handy
Mr. Dale Johnson
Mr . John Larson
Mr. Thomas McEwan
Mr. Walter McEldowney
Mr. John Mcintire
Mr . Charles Miller
Mr. Leo Morrissey
Mr. Wally Oliver
Mr. Edgar Smith
Mr. Douglas Stone
Dr. Isaac Zigler
No Attendance by USAICA
Future Tours
November 5 - Mr. Thaddeus Holt, Special Assistant to the Under
Secretary of the Department of Army, and party
The Chairman:
,.
(1) Announced that local public schools currently are making their annual
distribution of forms re Fe-deral employment. The form issued to
the children must not be used; instead, a special form, prepared by
OEP Special Facilities Division, should be substituted. These forms
can be obtained from the administrative offices of the various site
organizational elements.
(2) Read a copy of the letter which Governor Ellington sent to heads of
departments and agencies regarding modification of current numbers
of emergency assignees.
Mr. Gordon Grimwood announc·ed that he is being permanently reassigned
to Washington; he will, however, continue to maintain active liaison with
this installation.
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL FACILITIES DIVISION
Minutes, November 19, 1965
Attending:
Mr . Kenrick W. Hackett, Chairman
vMr. Emerald R. McKay
Mr. Allan Aime
Mr. Curtis Anderson
Dr. Roy Butler
Mr. Lee Canfield
Mr . John Curran
Mr . John 01 vis
Mr. Thomas Hagan
Mr. Walter Handy
Mr. Dale Johnson
Mr . John Larson
Mr. Walter McEldowney
Mr. Charles Miller
Mr . Charles Moore
Dr . Lehman Nickell
Mr. Edgar Smith
Mr . Douglas Stone
Mr. Paul Sundberg
Col. John W. 111errell
Dr. Isaac Zigler
The Chairman made the following announcements:
1. Mr. Bourassa is having stitches removed from his lip and regrets his inability
to attend the meeting.
2. Mr. Bourassa has received a letter from Governor Ellington thanking hi'm for the
participation in the power blackout of November 9 and congratulating him on the
quality of activity during that period. The Special Facilities Division appreciates
the participation and support of the Federal Agency Representatives during the
period of activity.
3. 111e IEPC Meeting originally scheduled for November Z2 has been rescheduled to
December 7.
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State Department Briefing
A briefing by State Department personnel on the situation in Viet Nam and Indonesia
will be conducted in the Main Briefing Room at 10:30 a.m. on Tuesday, November 23.
Speakers will be Bruce M. Lancaster, Director of the State Department Operations
Center and Tadao Kobayashi of the Bureau of Intelligence and Research. Mr. Lancaster
will also present information on the functioning of·the State Department Operations
Center . Federal agencies have been invited to send a restricted number of emergency
assignees to the briefing. Agency response has been good, with approximately fifty
persons already recorded for attendance. The Area Engineer Office and U$AICA will
be allocated a number of seats after it has been determined how many OEP officials
will be in attendance. The Special Facilities Division will make this allocation on
Monday, . November 22. An SFD briefing for the State Department group will be held
in the Main Briefing Room after lunch. Those visiting agency emergency assignees
who would like to hear the SFD briefing in t   ~ afternoon are invited to do so.
Federal Agency Representatives Meeting Date
The Chairman again asked for indication of preference for the day on which the regular
FAR Meeting should be held. After considerable discussion it was determined that
both Monday and Thursday are acceptable to all representatives. The Chairman
stated his intention to recommend Thursday as the first choice and Monday as the
second choice of the group. However, the FAR Meeting will be held on Friday next
week because of the Thanksgiving holiday on Thursday.
NREC Workshop
Mr . Canfield announced a training workshop on Resource Evaluation Procedures to be
conducted Wednesday through Friday, December 8 through December 10, in the lounge
of Building 435. This workshop has been scheduled primarily to accommodate agency
representatives for indoctrination and training of their emergency relocation personnel.
Federal Agency Representatives and SFD support units are invited to attend to the extent
that facilities permit. An additional workshop will be conducted in the Washington area
prior to the dates designated for REX-66.
Communications
1. Telephone cascades are still undergoing revision.
2. The unclassified directory which will replace the Key Personnel Directory is in
final draft form and is being staffed out for early i ssuance.
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3. Average time of notification of personnel during the last ABLE alert was 20 minutes
as compared to 16.7 minutes during JUNIPER. This was due in part to the greater
number of persons who were not at home but also to a number of receivers that had
been left unplugged. All personnel who have receivers in their homes are admonished
to utilize the receivers according to prescribed instructions.
4. The locator service performed by switchboard personnel must be curtailed because
of the workload involved. Col. Therrell will consider the matter further and advise
the representatives on the extent to which such service will still be available.
Space Allocation
The Chairman briefed the group on space allocation developments and presented a floor
plan showing agency space assigned. He stated that aaual floor space was not a matter
for negotiation at this level. However, he indicated his willingness to modify agency
space locations in cases where cogent reasons are presented. It is anticipated that
actual movement of personnel to new spaces· will not begin until after the first of January.
Agency offices will retain their present telephone numbers after the transfer.
Federal Communications Commission Information
... ':
Mr. Charles Moore of the FCC, supported by Dr. Roy Butler of DHEW, presented
information on the broadcasting and journalistic function of the FCC. Mr. Moore
disseminated to the group a copy of an address by Mr. Lee Loevinger, Commissioner
of the FCC, on this subject.
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FEDERAL AGENCY REPRESENTATIVES .lviEETING
SPECIAL F AGILITIES DIVISION
Min-utes, December 2, 1965
Mr . J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Al!an Aime
Mr. Curtis Anderson
Dr. Roy Butler
Mr . Syl-:e ster Coe
Mr. William Cook
Mr. John Davis
Mr. Gordon Grimwood
Mr. Thomas Hagan
Mr. Walter Handy
Mr. Dale Johnson
Mr. Walter McEldowney
Mr. John Mcintire
Mr. Charles Mille r
Mr. Charles Moore
Mr , Leo Morrissey
Mr. Wallace Oliver
Mr_ Paul Sundberg ....
Col. John W. Therrell
Dr . Isaac Zigler
The Chairman commented briefly on the State Depar tment pr esentations
made on November 23. Mr . Handy urged that briefings be scheduled with
more fr equency but that they be primarily designed for reception by
permanently assigned personnel rather than for visitors from town.
Mr . Hackett stated that the programmed schedule of briefings and seminars
would, hopefully, be better and more fully implemented thi s coming year.
The possibility of a briefing in the near future on ODR by a representative
from the OEP Economic Affairs Office was mentioned.
The Chairman reminded FAR' s that, should they have any "print jobs" they
wished done, they should submit a r equest for such work to OEP/SFD and
not go directly to either USAICA or WVAO.
Colonel Therrell "withdrew" a recent USAICA issuance concerning operation
and maintenance of a lert receivers. {It had been is sued without his approval
and procedure s are still in a discussion stage.)
The weather instruments in Area A are tempora rily malfunctioning.
Mr. Aime and a Weather Bur eau technicia n will assist WVAO in rectifying
the condition.
I ssuance of the new unclassified phone· book is being held up unt il the
"reshuffle" of office space is completed. FAR
1
s were aga).n invited to hke
a look at the .proposed r eallocation of space on a chart in Mr.   offi.::c .
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FEDERAL AGENCY REPRESENTATIVES MEETING
SPECIAL F AGILITIES DIVISION
Minutes , December 9, 1965
Mr. Kenrick W. Hackett, Chairman
Mr. Allan Airne
Mr. Curtis Anderson
Dr . Roy Butler
Mr. John Davis
Lt. Col. Amos Ewing
Mr. Robert E . Gallagher
Mr. Thomas Hagan
Mr. Walter Handy
Mr . Dale Johnson
Mr . John Larson
Mr. Terence McCracken
Mr . Walter McEldowney
Mr. Charles Miller
Mr. Charles Moor e
Mr. Glennon Persun
Dr. J arne s Pettee
.Mr. Edgar Smith
Col. John W. Therrell
Dr . Isaac Zigler
The Chairman announced the following bri efings:
1. Dec. 10 - 1:30 p.m. NREC Workshop Group
2. Dec. 13 - 10: 30 a.m. Nat' l Academy of Science (tentative)
3. Dec. 15 or 16 ICC (tentative)
The Chairman speculated concerning the possible use of Area A facilities
by elements of ODR in a limited war situation. A very brief discussion
followed.
The Chairman briefly discussed some additional responsibilities recently
placed on SFD and supporting elements to provide the Director, OEP, with
early, accurate information concerning significant happenings (natural
disasters, man-made disasters, etc. ) throughout the country. Assistance
from agencies with nationwide organizational structures and reporting systems
was solicited. Mr. Smith of FAA gave assurance of continued support and
Mr. McEldowney announced that the imminent establishment of an OCD
emergency operations center at the Pentagon could be of help.
Col. Therrell indicated his continuing dissatisfaction with the alert receivers
and stated he had DCA to investigate the   of replacement
by new and improved (battery type) sets. Be also stated that he is recommending
to Mr. Bourassa the issuance of revised and up-dated procedures when
services are put to personal use.
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FEDERAJ...j AGENCY REPRESENTATIVES .1'/.iEETING
SPECIAL F AGILITIES DIVISION
Minutes, December 16, 1965
Mr. J. Leo Bourassa, Chairman
Mr. Kenrick W. Hackett
Mr. Allan Aime
Mr. Curtis Anderson
Mr. Sylvester Coe
Mr. John Davis
Lt. Col. Amos Ewing
Mr. Robert E. Gallagher
Mr. T.homas Hagan
Mr. Dale Johnson
Mr. John Larson
Mr . Walter McEldowney
Mr. Charles Miller
Mr. Charles Moore
Mr. Wallace B. Oliver
Mr. Leo Morrissey
Mr. Douglas Stone
Col. John W. Therrell
Dr. Isaac Zigler
The Chairman covered briefly the additional new responsibilities placed
on OEP/SFD to secure and report information on significant incidents of
possible national importance.
Col. Therrell announced that, as a Christmas present from USAICA, a
new unclassified telephone directory is to be issued. The information
therein is as of December 15.
Mr. Anderson aske d if any information were available concerning a new
Department of Commerce communications network designed to report
on natural disasters. No information was available at the time. Inquiry
reveals that there is sortie intention to expand the Weather Bureau system
through which the public is informed of tornadoes, hurricanes, etc., to
include some sort of "advisories" to elements of the Federal Government.
It is still in a planning development stage.
Dr. Zigler announced that he will be on leave until December 27. That a
doctor will be available on a standby l;>asis.
Mr. McEldowney stated that during a recently concluded exercise,
11
Big Noise" was accidentally disseminated.
A brief discussion on rou.nd-the-clock monitoring of agency alerting points
took place. Particular reference was made to possible 24 hour coverage
of DEFCORD stations.
Due to the holidays, the next mee ting of FAR's will be held January 6.
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Mr. Handy requested that steps be taken to eliminate certain accumulations
of water in the east entrance. Lt. Col. Ewing saw no difficulty in the matter.
Mr. McEldowney· requested an explanation in regard to the reason why
the guards at the outer gate after 1700 hours were required to record the
numbers of passes of individuals leaving the installation. Lt. Col. Ewing
replied that the security regulations required s:uch a procedure. The
Chairman stated that inquiry would be made as to the "why."
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