You are on page 1of 13

511February2014 IndiaExpoMart,GreaterNoida,DelhiNCR,India

SPACEBOOKINGCONTRACT(FORMNO.1) OFFICIALSHOWGUIDEADVERTISEMENT(FORMNO.2) GENERALEXHIBITORRULES

&
TIMESCHEDULE

AutoExpoTheMotorShow2014isaninternationalmotorshowAccreditedby TheInternationalOrganisationofMotorVehicleManufacturers

Automotive Component Manufacturers Association of India

Confederation of Indian Industry

SIAM
Society of Indian Automobile Manufacturers

MailTo: SocietyofIndianAutomobile Manufacturers

Core4B,5th Floor,IndiaHabitatCenter, LodiRoad,NewDelhi110003,India. Ph:+91112464781012 Fax:+911124648222 Email: ae2014themotorshow@siam.in Website: www.siamindia.com

SPACEBOOKINGCONTRACT (DOMESTICEXHIBITOR) FORMNO.1


511February2014 IndiaExpoMart,GreaterNoida,DelhiNCR

EXHIBITORDETAILS
Company/Organization:.... Address. City....State.......PINCode..Country.. Phone....Fax..Mobile... Email:..Website. ChiefExecutive..Designation:....Mobile... ContactExecutiveDesignation:.Mobile.. Phone.....Fax.Email..

SPACE RENTALDETAILS
SPACETYPE RATEPERSQM MEMBERCOMPANIES(INR) SPACEREQUIRED(SQM) AMOUNT(INR)

IndoorRawSpace(Min50Sqms) MezzanineSpace OutdoorOpenRawSpace(Min100Sqms)* BuiltupSpace(Min12Sqms) EarlyPossessionofStall(entirehallwillbe chargedifnootherexhibitorshare)

8900/ 2500/ 6400/ 12000/ 220/sqm/day TotalSpaceRent LESS:Discounts(PleasereferForm1A) SubTotal

OTHERCHARGES
ElectricityCharges(100% Power
backupthroughcaptivegenerators. Ratesaresubjecttorevision dependingondieselprice)

RawSpace:Rs.5,000/perKWX...KW BuiltupSpace:Stalllighting@Rs.400/perSqmX....Sqms+ Rs.5,000/perKWX....KW ReferGeneralExhibitorsRulesforCostDetails TotalAmount

AdvertisementinOfficialShow Guide

Service Tax+Cess @12.36 % [ServiceTax12%+(EducationCess2%andHigherEducationCess1%onServiceTax)] @Rs.200per sqm with aminimum of Rs. 1,00,000/ andmaximumofRs. SecurityDeposit(Refundable) 5,00,000/

GRANDTOTAL * Not more than 20% closed structure can be built in outdoor open raw space

Automotive Component Manufacturers Association of India

Confederation of Indian Industry

SIAM
Society of Indian Automobile Manufacturers

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

EXHIBITDETAILS
Products/Servicestobedisplayed:

GROUPCOMPANIES
The following Group companieswouldalso be represented inourstand: 1. 2. 3. 4. 5.

1. . 2. . 3. . 4. . 5. .

PleasestudytheGeneralExhibitorRules,whilefinalizingthiscontract.
I/WehavereadtheGENERALEXHIBITORRULES andconfirm thatwe shall abide bythem. Enclosedisthe ChequeNo./BankDraftNo./Remittancedetails...dated..ForINR... towardspaymentofrentalandotherchargesinfavourofSocietyofIndianAutomobileManufacturerspayableat NewDelhi.

Name: Designation

Signature:... Date://2013 (Withcompanyseal) Anylocationpreference*:


(Refer1.8aofGeneralExhibitorRulesGivethreepreferencesinorderofpriority) *Preferencesaresubjecttoavailability.ThedecisionofOrganisersonspaceallotmentisfinal.

NEFT/RTGSPaymentTransferDetails:

AccountName :SocietyofIndianAutomobileManufacturers BankName :StateBankofIndia Address :AndhraAssociationBuilding,2425,InstitutionalArea, LodiRoad,NewDelhi110003,India CurrentA/cNo.:32982842034 IFSCCode :SBIN0060321

Automotive Component Manufacturers Association of India

Confederation of Indian Industry

SIAM
Society of Indian Automobile Manufacturers

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

FORMNO1ADISCOUNT STRUCTURE(To AccompanyForm1)

Company .. Address . Contact Executive..Designation.. Email...MobilePhone.

DISCOUNTSTRUCTURE
INR USD

2%EarlyBirddiscountonspacerent 1%discountonspacerentforstallareaupto1000sqm 2%discountonspacerentforstallarea10012499sqm 3%discountonspacerentforstallarea2500sqmandabove 2%discountonspacerentforAutoExpo2012participants


TOTALAMOUNT

NOTE: Early BirdBooking closeson 14th June2013. Theearly bird booking isopen toMembercompaniesofSIAMwho have participated in Auto Expo 2012and will qualify under the scheme on submission of FormNo.1, FormNo.1A & by depositing requisite payment (50%of space rental asadvance). Pleaserefer General Exhibitor Rules for CancellationPolicy. ParticipantsofInternationalBus&UtilityVehicleShow2013areeligibleforSpecialDiscountascommittedbySIAM. All the above discounts are subject to receipt of payments within the stipulated deadlines, as per Space Booking Procedure(referGeneralExhibitorRules) Confirmation of bookings and allocation of space will be made on the following criteria: the upper floors of the existinghallswillhavetwowheelers,carsandUVsonlyduetolowerloadbearingcapacityofthefloor.TwoWheeler exhibits will be permitted on the ground floor or other Halls only after the upper level is fully booked. The ground floors of existing halls will be earmarked mainly for cars/UVs. The new AC halls to be built on a temporary basis will be housing CVs due to higher load bearing capacity of the floor. Cars and MUV exhibits will be permitted in these temporary Hallsonly afterthegroundfloor of thepermanenthalls is fully booked. Carsand UVscanbe displayed in new temporary halls if these are a part of a larger company pavilion comprising of CVs also. However, within these parameters and technical requirements as determined by the show architect, the preference will be considered on firstcumfirst servebasis.Also,preferencewillbegivenifsomeonetakesanentirehall.Exhibitorsmayindicatetheir preferences of location. Preference of location will be considered subjectto receiptof booking withrequired paymentwithinthestipulatedtime.ThedecisionoftheOrganisersinthiscasewillbefinal

Automotive Component Manufacturers Association of India

Confederation of Indian Industry

SIAM
Society of Indian Automobile Manufacturers

SIAM
Automotive Component Manufacturers Association of India Confederation of Indian Industry Society of Indian Automobile Manufacturers 5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

MAILTO: SocietyofIndianAutomobileManufacturers th Core4B,5 Floor, IndiaHabitatCenter,LodiRoad, NewDelhi110003,India. Ph:+91112464781012 Fax:+911124648222 Email:ae2014themotorshow@siam.in

APPLICATIONFORMFOR ADVERTISEMENTIN OFFICIALSHOWGUIDEof


AutoExpoTheMotorShow2014

FORMNo.2

DEADLINE 30 December2013
th

OFFICIALSHOWGUIDE

GENERALCONDITIONS

Auto Expo The Motor Show 2014 is scheduled from5 11 1. Advertising opportunities in the Auto Expo The Motor Show 2014 Official Show Guide are available to exhibitors and non February2014atIndiaExpoMart,GreaterNoida,DelhiNCR, exhibitors. India. It will list and provide salient details of all participants ofAuto Expo The Motor Show. Official Show Guide will be distributed to a wide range of business officials, 2. The submission of this form by the Company /Organizationshal constituteafirmordertotheOrganisers. diplomats, government officials and embassies. Therefor the Show Guide of Auto Expo The Motor Show 2014 will act as a 3. Orderwillbeacceptedbythe Organisersprovideditisreceived valuablesourceofinformationduringandaftertheexhibition. along with required full advance payment in favour of Society Official Show Guide of the 12th Auto Expo The Motor of Indian Automobile Manufacturers payable at New Show 2014 gives an opportunity to bothExhibitors and Non Delhi. Advertisement position in the show guide is subject to Exhibitors to project theirCorporate Image by advertising availability. intheShowGuide. 4. Overseas Advertisers can remit the payment in USDthroughBank transferasperthedetailsgivenbelow

ADVERTISEMENTRATES
1. Fullpage 2. DoubleSpread 3. BackCover* AllPagesareinFourColour INR 1,50,000.00 2,50,000.00 3,00,000.00 2,00,000.00 2,00,000.00 1,80,000.00 2,50,000.00 USD 3,000.00 5,000.00 6,000.00 4,000.00 4,000.00 3,600.00 5,000.00

5. Noagencycommissionisapplicableonrates. 6. AdvertisementMaterial:All the advertisement material should be submitted in a CD in Corel Draw or high resolution PDF format along with sample printout.

4. InsideFrontCover* 5. InsideBackCover* 6. PagefacingInsideBackCover* 7. DoubleSpreadgatefold*

SizeoftheOfficialShowGuide: Magazinesize:11.75inches(h)by8.25inches(b)

7. Thelastdateforsubmissionofadvertisementmaterialis 30th December2013.

*Premiumpositionsareonfirstcomefirstservebasis Note:TaxeswillbeapplicableaspertheGovernmentofIndiarules& regulations.

ADVERTISEMENTORDER
I/WehavereadtheGeneralConditionsforadvertisementinthecatalogueandconfirmthattheyareacceptabletous. IenclosetheBankDDNo./Remittance dated forINR/USD The AdvertisementMaterialisenclosedasperthespecificationsandformatsmentioned. Signature: Name: Company: Address: Tel: Fax: Date_ Designation: Email:

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

1.

GENERALEXHIBITORRULES(DOMESTIC)
1.1. Organisers: AutomotiveComponentManufacturersAssociationofIndia(ACMA) ConfederationofIndianIndustry(CII) SocietyofIndianAutomobileManufacturers(SIAM)

AddressforCommunication(Secretariat):
SocietyofIndianAutomobileManufacturers Core4B,5thFloor,IndiaHabitatCenter, LodiRoad,NewDelhi110003,India. Ph:+91112464781012 Fax:+911124648222 Email:ae2014themotorshow@siam.in Website:www.siamindia.com

1.2. Venue:IndiaExpoMart,KnowledgeParkII,GreaterNoida,DelhiNCR,India

1.3. Exhibitor:AnyCompany/OrganisationparticipatinginAutoExpoTheMotorShow2014.

1.4. Exhibition Dates: 511 February 2014 (5thFebruary 2014 is exclusively for Media and 6thFebruary 2014 is for Media, Special Guests,DealersandOpeningCeremony,7th to 11th February2014opentopublic) 1.5. ExhibitionTimings:

Weekdays:1000hrs.to1800hrs. Weekends:1000hrs.to1900hrs. 1.6. Permissible Exhibits: Commercial Vehicles (Trucks & Buses), Two Wheelers, Three Wheelers, Cars & MUVs/ SUVs,Special
Vehicles,ConceptVehicles,Design&AutomotiveRelatedInstitutions,etc 1.7. BasicRentals:

SpaceTypes IndoorRawSpace(min50sqm) MezzanineSpace OutdoorOpenSpace(min100sqm) IndoorBuiltup**Space(min12sqm) EarlyPossession

SpaceRent(Member*) Rs.8,900.00persqm Rs.2,500.00persqm Rs.6,400.00persqm Rs 12,000.00persqm Rs.220.00persqmper day

*MemberCompaniesaredefinedasthecompaniesholdingOrdinary,AssociateorAffiliatemembershipofSIAM. **Builtup space includes: Fascia, Carpeting, 4 Spot lights, 1 Round Table, 1 Reception Counter, 3 Chairs, One 5/15 Amp Power Point and 1 Waste Paper Basket, with every 12 sqm. module. However, electricity consumption charges are to be paid separately@Rs400persqmforstandlighting.

1.8. SpaceBookingProcedure

ExhibitorCategory EarlyBird Others AdvancePayment 50% Advance 75% Advance Deadline


th 14 June2013

BalancecumFinalPayment Deadline 30th September2013 30th September2013

28 June2013

th

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

Notes:
a. The prospective Exhibitor must apply on the Space booking contract form Form 1 for participation in Auto Expo The MotorShow2014indicatingrequirementforbuiltupand/orrawspace.TheOrganisershaving representativesfrom CII & SIAMwilldoallocationofspace. Hall2,4,6&8 attheupperflooroftheexistinghallswillhavetwowheelers, carsand UVs only due to lower load bearing capacity of the floor. Two Wheeler exhibits will be permitted on the ground floor or other Halls only after the upper level is fully booked. Hall 1, 3, 5 & 7at the ground floors of existing halls will beearmarked mainly for cars/UVs. The new AC halls (912 and 14 & 15) to be built on a temporary basis will be housing CVsdue to higher load bearing capacity of the floor. Cars and MUV exhibits will be permitted in these temporary Halls only after the ground floor of the permanent halls is fully booked. Cars and UVs can be displayed in new temporary halls if these are a part of a larger company pavilion comprising of CVs also. However, within these parameters and technical requirements as determined by the show architect, the preference will be considered on first cum first serve basis. Also,preferencewillbegivenif someonetakesanentirehall. Exhibitors may indicatetheirpreferencesof location. Preference of location will be considered subject to receipt of booking with required payment within the stipulated time. ThedecisionoftheOrganisersinthiscasewillbefinal

b. The Exhibition will be spread in and around Hall 1 to 8 of the main building and Hall 9 to 12 and 14 & 15in New AC Pavilion built in Temporary Hangars at India Expo Mart (refer exhibition ground layout). Thestructures in the newoutdoorhallswillhave40mtrswideairconditionedpillarlessAluminiumstructureswithmin5mtrshardsidewalls.

c.

Domestic Exhibitors should pay in Indian Rupees by Demand Draft in favour of Society of Indian Automobile Manufacturers, payable at New Delhi as per schedule. Rental includes passes for staff manning stands during the showaspereligibilityandonefreeentryintheOfficialShowGuide.

d. Filling up Forms: It is mandatory to fill the form completely. Incomplete forms will not be entertained. Do not leave any itemsblank.IncaseofnotrelevantpleasewriteNA(NotApplicable)

e. Wherever Indoor or Outdoor Raw Space is allocated, the exhibitor will have to construct the stand at their own cost in line with The Rules and Guidelines for Design and Construction of Stand for Auto ExpoThe Motor Show 2014 as perpreapproveddesign.

f.

The Organisers reserve the right to reallocate space, change the layout, change the stand nos., add or delete corridors in Space Plans that may affect some exhibitors stand orientations. The Organisers decision shall be final, the Organisers reserve the right to turn down the application for participation, or even deny participation to exhibitors already confirmed. Exhibitors shall not organise any concurrent competing events/shows outside of Auto Expo The Motor Show 2014 in Delhi NCR during the Auto Expo The Motor Show . 2014

g. The Contract: TheExhibitor entersinto a contract uponsubmissionof thisdocument. The Company (prospective exhibitor) agrees to participate at Auto Expo The Motor Show 2014 and to abide by the rules and regulations & bye laws, handed out by Auto Expo The Motor Show 2014 secretariat to the Exhibitor, before the exhibition. Upon any breachofcontractbytheExhibitor,theExhibitorisliabletopaythespacerentalsinfulltotheOrganisers.

h. None of the exhibits on display or present at the exhibition premises should infringe or likely to infringe, any patent trademark, copyright and other intellectual property rights of any party and agree that in the event of any breach, this contract may be terminated by the Organisers unilaterally. In such an event, the exhibitors shall indemnify theOrganisersagainstallcosts,claims&demands.

1.9. Electricity:SinglePhase:230V;ThreePhase:400V;A.C.50Cycles. Charges: BuiltupSpace:Rs.400/persqmforstalllightingandadditionalrequirement@Rs.5,000/perKW; RawSpace:Rs.5,000/perKW

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

Exhibitorsmust givetheir power requirements inKW, in writing. Alltheseratesare subject to revision (dependingon diesel price). Exhibitors requiring special lighting /power to demonstrate machinery would need to apply withfull details withrequired payment latest by 14th August 2013 (or immediately, if application is sent after this date). The Organisers will provide general lighting in indoor&openareas.Electricity willbeprovidedatasuitablepointnearexhibitorsstand.Internaldistributionstobecompleted by exhibitorsattheirowncost,onlythroughlicensedcontractors.

Note:Duringtheshowhours,powerwillbesuppliedthroughcaptiveDGsetsonly. TemporaryPowerduringconstructionperiod: Charges: Rs. 1,000/ per KW per day. Exhibitors requiring temporary power need to apply with full details with required payment th latestby14 August2013(orimmediately,ifapplicationissentafterthisdate)

1.10. SecurityDeposit:Besides the charges mentioned above, Exhibitors need to pay a refundable security deposit to the Organisers@ Rs. 200/ persqm withminimum of Rs. 1,00,000/ andmaximum Rs. 5,00,000/. Thesechargesarepayablewiththe application. Security deposit will not be adjusted against any dues. Security deposits would be refunded to Exhibitors approximately 60 days after the end of the exhibition, provided all dues payable by the Exhibitor to the Organisers (including cost of damages, if any, caused by the exhibitor /authorised representatives of exhibitors, or damages / losses suffered by the Organisers due to any act / omission of the exhibitor / agent) are cleared, and the exhibits have been removed fromtheexhibitiongroundsasperschedule.

1.11. Cancellation: By signingandconcludingthiscontract, theexhibitorhereby agrees to indemnify the Organisersforthelossesat the following rates, in case of withdrawal of participation OR reduction of space at a later stage, the Exhibitor is liable to pay for thespacerentalstotheOrganisersasfollows.

25th June2013:at25%oftotalspacerentals From26st June2013to16th July2013:at75%oftotalspacerentals From17th July2013onwards:with100%spacerentals

1.12. Approval for Design of Stand: The stand design drawings along with toscale mockups, complete with details of exhibits, electricity,water,firehydrant andother installation, including provisionforfire escaperoute, in4 copies,should be submittedfor Organisers approval, latest by 16th August, 2013. Apenalty of Rs. 1,00,000/ per week willbe leviedon drawings receivedafter this date. Incaseof nonreceipt of standdrawingsby 30th August, 2013, theOrganisersareat liberty to allot thestandto another exhibitor.TheexhibitorisliabletopayforthespacerentalsinfulltotheOrganisers.

1.13. Sale of Exhibits: Sale of Exhibits is subject to Government approvals (to be taken by exhibitors and submit the copy to the Organisers) and fulfilling tax formalities of all relevant Government authorities. Any violation will attract Government SanctionincludingviolationoftaxprovisionsofrelevantGovernmentAuthorities.

1.14. Exhibithandling Handling services of exhibits i.e. unloading, unpacking, placement of exhibits in stand, re packing and loading etc., shall betaken from the authorized agencies appointed by the Organisers only.

1.15. Clearance of Exhibits: Removal of any exhibit during the fair period is prohibited. Exhibits on display will be allowed to be removedonly after the closure of the show on February 11, 2014. All Exhibitsincluding standmaterial have to beremoved asper thefollowingschedule: 1.15.1.1.Latest by 0800 Hrs. on 13 February 2014forHall18and 1.15.1.2.Latestby1800Hrson 13 February 2014forHalls912,14&15. If exhibitors fail to comply with this schedule, after closure of Exhibition on 11th February 2014, theOrganiserswill not be responsible for the loss / theft of any of the exhibits/ stand material or imposition of penalty by the venue authorities; if Exhibitors fail to comply with these dates. It is advisable for exhibitors to deploy Security in their stands during dismantlingperiodtotakecareoftheproductsintheirstand.

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

1.16. Handling of Exhibits Customs and Import Procedures: The Organisers will appoint official clearing and freight forwardingagenciesforAutoExpoTheMotorShow 2014.They willassistinhandling customsformalities, if required.Exhibitors would have to contact them directly for such assistance. Movement of exhibits in the Fair Grounds by agencies other than the officialclearingandforwardingagentsisstrictlyprohibited.

1.17. Duty Free Temporary Import of Exhibits: This facility is extended only to overseas exhibitors in Auto ExpoThe Motor Show2014whohaveregisteredbyremittingspacerentinforeignexchange.

If anyoneormoreoftheexhibitsdisplayedbya domesticexhibitorisimported,underdutyfreetemporaryimportfacility, USD ratewillbechargedforspace.

1.18. PossessionofStands: a. BuiltupSpace3rd February2014,1000hrs. b. RawSpaceVehicleMfrs31stJanuary2014,1000hrs. c. RawSpaceOthers1st February2014,1000hrs. d. OutdoorOpenRawSpace1st February2014,1000hrs.

1.19. StandCompletion:By 1600hrs.on4th February2014withallexhibitsinposition.

1.20. Official Show Guide Entry: All Confirmed Exhibitors will get a free entry in the Auto Expo The Motor Show 2014Show Guide.ExhibitorsarerequiredtosubmittheFormNo.3dulyfilledin,aspertheschedule.

1.21. AdvertisementintheOfficialShowGuide:AllExhibitorsareinvitedtoadvertiseintheOfficialShowGuide.Theratesfor advertisements in the Auto Expo The Motor Show 2014 Official Show Guide are given below. Exhibitors are required to return theFormNo.2dulyfilledinalongwithadvertisementmaterialasperschedule.

AdvertisementType FullPage DoubleSpread BackCover* InsideFrontCover* InsideBackCover* PagefacinginsideBackCover* DoubleSpreadgatefold* *Premiumpositionsareonfirstcomefirstservebasis 1.22. Insurance: Against all ascertainable risks from transportation to display and removal should be done by the exhibitors at theircost.Organiserswillinnowayberesponsible.Exhibitors are advisedtotakeinsuranceof the following:

Rate(INR) INR1,50,000.00 INR2,50,000.00 INR3,00,000.00 INR2,00,000.00 INR2,00,000.00 INR1,80,000.00 INR2,50,000.00

Rate(USD) USD3,000.00 USD5,000.00 USD6,000.00 USD4,000.00 USD4,000.00 USD3,600.00 USD5,000.00

Exhibits (incl. transit,loading& unloading) Own Personnel including third party personnel (visitors/workers of suppliers). The period for the insuranceshould be fromthetimeof standpossessiontilldismantling and completeremovalof exhibits.

1.23. Security

While general security will be provided at entry/exit points of the halls on all days; Exhibitors are advised to keep security during constructions/dismantlingdaysforsafeguardingtheirexhibits.

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

1.24. Safetyregulations Safety regulations relatingtotechnical services,labour, safety and accident prevention must befollowedbytheexhibitors. Proper safeguards must be provided for exhibits protection against spark, fire, heat etc. Organisers are entitled to prohibitoperationof such exhibitswhich aredanger toboth visitor andother exhibitor.

1.25. Exitpasses Exit Passes will be issued subject to clearance of all dues and cleaning of stalls. For removal of exhibits from thestall after the exhibition is over, exhibitors need an exit pass duly signedbytherespectiveHall Director

1.26. Damage The Exhibitor will be required to repair all damages, (or make payment in lieu thereof) to the facilities/ building etc. incurredduringsettingup/fairperiodandordismantlingperiodtothefairgroundauthorities.

1.27. Wastedisposal

Exhibitorsareresponsible forthe disposalof wastematerials generated intheirstalls duringtheshow (including construction and dismantling).

1.28. Liability Organisers are not liablefor any lossor damage to Exhibitors propertyat theexhibition siteorinjury to their personneland visitors intheirstand. All disputes shall be subject toDelhi jurisdiction.

1.29. Photography: The Organisers reserve the right to take photograph/ video shooting of any stand/ exhibit /performance / personnelfortheiruse.

1.30. Settlement of Dues: Any and all expenses chargeable to an exhibitor must be settled before taking possession of the stand. In aneventofoutstandingpayment,Organisershavetherighttorefusepossessiontoanyexhibitor.

1.31. Force Majeure: If the exhibition is abandoned, cancelled or suspended in whole or in part by reasons of natural calamity, war, fire, national emergency, labour dispute, nonavailability of exhibition premises or any of the cause not within the control of the Organisers, the organizer may, at their own discretion refund the space rental paid by the exhibitor, or part thereof, but shall be underno liability in respect of any action, claim forlossesor underobligation to refund spacerentalorany other expensesborne by exhibitor for participating at the above said event. Disputes, if any, will be settled under the court of Delhis jurisdiction(GovernmentofIndia).

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

1.

SCHEDULE: AUTO EXPO - THE MOTOR SHOW

Week to event 33

Day Friday

Date 14

Month June

Year 2013

Item1 Early Bird Booking Confirmation

Item2 50% Advance payment. Discount @ 2% on Space Rentals

31

Tuesday

25

June

2013

Deadline for refund of 25% of total space rental.

31 29

Friday Tuesday

28 9

June July

2013 2013

Deadline for Space Booking Allocation of Space

75% Advance

29

Tuesday

July

2013

SIAM to send Information on various applications Deadline for cancellation for getting 25% of total rental back No more cancellation - 100% rent to be forfeited Deadline for submission of Application for Early Possession Deadline for submission of Application for Sponsorship Deadline for submission of Application for Stage Event Deadline for submission of Application for Outdoor Event Deadline for submission of Application for Utility Requirement Deadline for submission of Exhibition Space Design Drawing without penalty Deadline for submission of Exhibition Space Design Drawing with penalty Approval of Application for Stage Event Approval of Application for Outdoor Event

Early Possession, Operation Plan, Test Ride, Stage Event, Bonded Cargo, Sponsorship/Branding Opportunities, etc.

28 28 24 24 24 24 24

Tuesday Wednesday Wednesday Wednesday Wednesday Wednesday Wednesday

16 17 14 14 14 14 14

July July August August August August August

2013 2013 2013 2013 2013 2013 2013

24

Friday

16

August

2013

Rs 1,00,000/- penalty will be levied on drawings received after this date

22

Friday

30

August

2013

18 18

Tuesday Wednesday

24 25

September September

2013 2013

5 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

Week 18 18 17

Day Thursday Friday Monday

Date 26 27 30

Month September September September

Year 2013 2013 2013

Item1 Approval of Application for Utility Requirement Approval of Exhibition Space Design Drawing Final payment of rental Deadline for submission of information to be published in Official Show Guide Deadline for submission of Ads for the Official Show Guide Media Briefing at a Hotel in Delhi

Item2

Friday

29

November

2013

4 3

Monday Wednesday

30 8

December January

2013 2014

Deadline for submission of copies of insurance and all permissions Possession of Halls by Raw Space Vehicle Exhibitors @ 1000 Hrs Possession of Halls by Raw Space Other Exhibitors @ 1000 Hrs

L Wk

Friday

31

January

2014

Construction of Stands Construction of Stands Media Briefing at the Venue Construction of Stands Construction of Stands Construction of Stands Media Day Media + Special Guests + Dealers and Opening Ceremony Public Day Public Day

L Wk L Wk L Wk L Wk 0 WK 0 Wk 0 Wk 0 Wk

Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6 7 8

February February February February February February February February

2014 2014 2014 2014 2014 2014 2014 2014

Possession of Stalls by Built-Up Space Exhibitors @ 1000 Hrs All construction to end by 1600 Hrs for Inspection Exhibition Timing - 1000 Hrs to 1800 Hrs Exhibition Timing -1000 Hrs to 1800 Hrs Exhibition Timing - 1000 Hrs to 1800 Hrs Exhibition Timing - 1000 Hrs to 1900 Hrs Exhibition Timing - 1000 Hrs to 1900 Hrs Exhibition Timing - 1000 Hrs to 1800 Hrs , Issue of EXIT Pass Exhibition Timing - 1000 Hrs to 1800 Hrs , EXIT Pass sign & distribution and Dismantling starts @ 1900 Hrs

0 Wk

Sunday

February

2014

Public Day

0 Wk

Monday

10

February

2014

Public Day

0 Wk

Tuesday

11

February

2014

Public Day Dismantling, Removal of Exhibits & Stall Materials Dismantling, Removal of Exhibits & Stall Materials

+1 Wk

Wednesday

12

February

2014

+1 Wk

Thursday

13

February

2014

B y 0 8 0 0 Hr s. on 13 February 2014 for Hall 1,2,3,4,5,6,7&8 and before 1800 Hrs for Hall th 9,10,11,12,14&15 on 13 February 2014.

Related Interests